payroll support specialist

Coldwell Banker Crown Realtors

About the RoleWe are launching a growing accounting and bookkeeping agency designed to serve small business owners with dependable, accurate, and timely financial support. We are seeking a detail-oriented, self-driven Client Accounting Specialist to become one of the first key hires on our team.This role will support multiple small business clients by managing core bookkeeping and accounting functions, including accounts payable, accounts receivable, payroll support, bank and credit card reconciliations, journal entries, and monthly financial reporting.The ideal candidate is organized, trustworthy, comfortable learning new systems, and able to work independently while also communicating clearly with business owners, internal leadership, and outside accounting or tax professionals.Key ResponsibilitiesBookkeeping &amp; Financial Records<ul><li>Maintain accurate and up-to-date financial records for multiple client accounts.</li><li>Record and categorize daily transactions, including income, expenses, transfers, deposits, and payments.</li><li>Prepare and post journal entries as needed.</li><li>Maintain organized digital records, supporting documentation, and accounting files.</li></ul>Accounts Payable<ul><li>Enter, code, and process vendor bills.</li><li>Help manage approval workflows and payment schedules.</li><li>Reconcile vendor statements and follow up on discrepancies.</li><li>Maintain accurate vendor records and documentation.</li></ul>Accounts Receivable<ul><li>Prepare and send customer invoices.</li><li>Record customer payments and deposits.</li><li>Monitor outstanding receivables and assist with follow-up on past-due accounts.</li><li>Reconcile customer accounts and resolve payment discrepancies.</li></ul>Payroll Support<ul><li>Process or assist with payroll for multiple client accounts.</li><li>Ensure payroll data is accurate, including hours, wages, deductions, reimbursements, and employee changes.</li><li>Submit or coordinate required payroll documentation and reports.</li><li>Work with payroll platforms and outside providers as needed.</li></ul>Reconciliations &amp; Month-End Close<ul><li>Reconcile bank accounts, credit cards, loan accounts, and other balance sheet accounts.</li><li>Review transaction activity for accuracy and proper classification.</li><li>Identify and resolve discrepancies in a timely manner.</li><li>Assist with monthly close processes and preparation of client reporting packages.</li><li>Month-end close commonly includes reviewing transactions, reconciling accounts, preparing entries, and producing financial statements or reports.</li></ul>Financial Reporting<ul><li>Prepare basic financial reports, including profit and loss statements, balance sheets, cash flow summaries, and other client-specific reports.</li><li>Run and review accounting system reports to ensure financial data is complete and accurate.</li><li>Help clients and internal leadership understand financial information in a clear, practical way.</li></ul>Client &amp; Team Communication<ul><li>Communicate professionally with clients regarding missing information, transaction questions, payroll needs, invoices, and reporting.</li><li>Coordinate with client tax preparers, CPAs, payroll providers, banks, and software vendors when needed.</li><li>Help build repeatable systems, checklists, and workflows as the agency grows.</li></ul>Qualifications<ul><li>Associate degree in Accounting, Bookkeeping, Business, Finance, or a related field preferred.</li><li>Equivalent hands-on bookkeeping or accounting experience will be considered.</li><li>Prior experience with accounts payable, accounts receivable, payroll, reconciliations, and financial reporting required.</li><li>Experience supporting multiple companies, departments, entities, or clients is strongly preferred.</li><li>Comfortable learning and working in multiple accounting platforms.</li><li>QuickBooks Online experience strongly preferred.</li><li>Experience with payroll systems, bill pay platforms, spreadsheets, and cloud-based document systems preferred.</li></ul>Skills &amp; Strengths<ul><li>Excellent attention to detail.</li><li>Strong organizational and time management skills.</li><li>Ability to manage multiple client accounts and deadlines.</li><li>Strong analytical and problem-solving ability.</li><li>Comfortable working independently with limited supervision.</li><li>Clear written and verbal communication skills.</li><li>High level of confidentiality and professionalism.</li><li>Flexible, adaptable, and willing to help build systems as the company grows.</li><li>Able to identify errors, ask good questions, and resolve issues proactively.</li></ul>Ideal CandidateThe right person for this role enjoys bringing order to financial information. They are not just entering numbers; they understand that accurate bookkeeping helps small business owners make better decisions.They are comfortable working in a growing business where processes may still be developing. They can follow systems, but they can also help improve them. They are dependable, curious, and take pride in doing the details correctly.Compensation &amp; Schedule<ul><li>Part-time position (option to grow to full time).</li><li>Compensation based on experience.</li><li>Potential for growth as the agency expands.</li><li>Hybrid or remote flexibility may be considered depending on experience, systems, and client needs.</li></ul>Pay: $22.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Alexandria, MN 56308

Client Accounting Specialist

National Indemnity Company

<div>
 
 Company
 
 
 
 NICO National Indemnity Company
 
 
 
 Want to work for a company with unparalleled financial strength and stability that offers &ldquo;large company&rdquo; benefits with an exciting, friendly, and &ldquo;small company&rdquo; atmosphere? Our companies, as members of the Berkshire Hathaway group of Insurance Companies, provides opportunities for professionals interested in just that.
 
 
 
 What will you do?
 
 
 The Cancellations &amp; Filings Specialist supports the underwriting business by completing cancellation and motor carrier filing business operations. Technician may create various legal notices related to cancellation and renewal of a policy, process cancellation related endorsements, and will utilize internal and external programs to issue and maintain motor carrier filings on behalf of insured motor carriers. May serve as quality assurance technician. Communicates with agents and regulatory personnel for missing information, signed documentation and clarification of various items and regulatory requirements on behalf of the company and insureds.
 
 
 What will you do?
 
 
 <ul>
 <li>
 Job Analysis: Maintains accurate job descriptions, evaluates roles, and determines job classifications and salary ranges.
 </li>
 <li>
 Salary Administration: Analyzes market data, benchmarks jobs, and supports salary structures and annual compensation programs.
 </li>
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 Reporting &amp; Compliance: Prepares compensation reports, ensures regulatory compliance, and conducts payroll audits.
 </li>
 <li>
 Workday SME: Manages and maintains the Workday compensation system, including updates and issue resolution.
 </li>
 <li>
 Payroll Support: Assists with payroll reporting and audit requests.
 </li>
 <li>
 Training: Educates employees and managers on compensation programs and policies.
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 <ul>
 <li>
 High school diploma or GED or equivalent and 2 years related college courses or equivalent
 </li>
 <li>
 2- 3years related work experience
 </li>
 <li>
 Basic math
 </li>
 <li>
 Personal computer and related software
 
 
 </li>
 </ul>
 Who would excel in this role?
 
 
 <ul>
 <li>
 Someone who can work independently and organize time and resources to handle multiple priorities.
 </li>
 <li>
 Someone who can work with detail and accuracy
 </li>
 <li>
 Someone who has excellent written and oral communication skills and can provide excellent customer service.
 
 
 </li>
 </ul>
 
 We want you to be involved!
 
 We offer Employee Resource Groups for volunteering, connecting with others, social gatherings, and professional development. We also regularly seek employees input through companywide surveys.
 
 
 
 We care about your health and wellbeing!
 
 Our Wellness program is integrated into the Company culture with an online wellness portal that offers a year-round, one-stop-shop to manage and track all areas of health, our Omaha office boasts a complimentary state-of-the-art onsite fitness center, and a robust wellness program.
 
 
 
 Benefits, Perks and more!
 
 We offer retirement and savings plan with immediate enrollment with 100% employer match up to 5%, Medical, Dental and Vision for regular, full-time employees and eligible dependents, a dedicated Learning &amp; Development program for employees to grow personally and professionally, 100% upfront Educational Reimbursement program, subsidized downtown parking, competitive time off policies including parental leave, an Employee Assistance program and much more!
</div>

Cancellations & Filings Specialist

Nevada Museum of Art

<div>Description:

Full time/Non-Exempt/40 hours a week, Monday through Friday incorporating occasional evenings and weekends as needed. The Museum is an EOE.
The Accountant is an important support position within the Museum&rsquo;s day-to-day financial operations. Working within established accounting procedures and internal controls, this role is responsible for performing routine and intermediate-level accounting functions including accounts payable, banking transactions, reconciliations, payroll processing support, and cash handling procedures.
The Accountant supports the accuracy, organization, and integrity of the Museum&rsquo;s financial records while helping maintain efficient financial operations across all departments. This position requires strong attention to detail, consistency, confidentiality, and the ability to manage recurring financial processes in a timely and professional manner. The position reports to the Director of Finance.
 Tasks and Responsibilities<ul><li>
Reviews invoices for accuracy, coding, approvals, and supporting documentation</li><li>
Processes accounts payable transactions in accordance with established procedures</li><li>
Prepares check runs, ACH payments, and wire transfers under approved financial controls</li><li>
Maintains vendor records and supports W-9 and annual 1099 compliance processes</li><li>
Processes deposits using remote deposit capture and prepares weekly bank deposits</li><li>
Monitors daily banking activity and records transactions within the general ledger</li><li>
Prepares monthly bank reconciliations and assigned balance sheet reconciliations</li><li>
Records and reconciles credit card transactions and reports discrepancies to Finance leadership</li><li>
Performs daily cash drawer balancing and petty cash reconciliation procedures</li><li>
Maintains organized and complete financial documentation and filing systems</li><li>
Prepares and posts routine journal entries with appropriate supporting documentation</li><li>
Assists with month-end and year-end closing processes</li><li>
Supports budget preparation and financial forecasting activities</li><li>
Assists Human Resources with biweekly payroll processing support</li><li>
Records payroll and benefit-related journal entries</li><li>
Assists with audit preparation and documentation requests</li><li>
Maintains confidentiality of sensitive financial and employee information</li><li>
Performs other duties as assigned</li></ul>
Requirements:
<ul><li>Minimum 2&ndash;4 years of accounting clerk, or bookkeeping experience</li><li>
Experience with accounts payable, reconciliations, journal entries, and cash handling procedures</li><li>
Working knowledge of GAAP fundamentals and standard accounting practices</li><li>
Intermediate proficiency in Microsoft Excel and financial software systems</li><li>
Familiarity with payroll systems and payroll processing support functions</li><li>
Strong organizational skills with attention to detail and accuracy</li><li>
Ability to manage recurring deadlines and prioritize multiple responsibilities</li><li>
Ability to follow established accounting procedures and internal controls consistently</li><li>
Professional communication and documentation skills</li><li>
High level of integrity and professionalism when handling confidential information</li><li>
Experience in nonprofit or public-sector accounting preferred</li><li>
Experience supporting audits or financial reviews preferred</li><li>
Familiarity with enterprise banking systems and remote deposit capture preferred</li></ul>
Benefits<ul><li>
Fully paid employee medical, dental, vision, and life insurance</li><li>
A 3% employer 401(k) contribution after one year of employment, with quarterly entry dates</li><li>
Paid vacation accrual at a rate of 3.08 hours per pay period (80 hours annually)</li><li>
Paid sick leave accrual at a rate of 4.62 hours per pay period (120 hours annually)</li><li>
Four complimentary art classes per year</li><li>
A 20% discount in the Museum Shop and a 10% discount in the Caf&eacute;</li></ul></div>

Accountant

Exodus HR Group

<div>The objectives of this position are to provide support to the payroll team, as well as perform administrative duties to assist the overall efforts of the organization. This role is also designed so that the person hired into this position is learning the necessary skills and knowledge base needed to move into a payroll coordinator role within 6-9 months of being hired. This position is initially remote, but will transition to in-office upon the opening of our physical location in OKC. 


JOB DESCRIPTION/RESPONSIBILITIES 
Answer phone calls and provide customer service support by directing the call to the Exodus team member who can best assist or by owning the call.

This role requires extensive knowledge of the UKG software platform to provide technical support for all client system issues or questions.

Assist payroll team members with payroll reconciliations throughout the payroll process to ensure accuracy of all employee and payroll information that is setup and processed within the UKG system.

Responsible for rapid response team ticket completion which includes handling payroll support tasks such as providing clients with requested reports, entering in New Hires, processing terminations, and handling the back office management for the payroll only clients.

Deliver payroll packets to local clients as well as ensure all UPS or Fedex packages are delivered in a timely manner for payroll.

Perform basic office management duties such as filing, ordering supplies, and greeting visitors.

Assist with administrative tasks revolving around ACA report mailing as well as quarterly and year end tax report mailing.

Provide other administrative duties as assigned.
COMPETENCIES / REQUIRED SKILLS: 
Must have strong communications skills both written and verbal

The ability to deal professionally, courteously, and efficiently with clients and employees who have questions or problems is essential

Must maintain a consistent and positive customer service image when interacting with clients and employees and resolve service problems

Must have strong technical skills and be able to learn new software quickly, as well as assist clients with the software

Must be organized as well as be able to work independently. It is important that this role be able to set schedules for themselves and ensure that the work is completed on time. 


PHYSICAL DEMANDS

While performing the duties of this job, you will be regularly required to see, talk and hear.

Will frequently be required to stand, walk, sit; use hands to handle, feel, reach with hands and arms; and stoop or kneel.

Must occasionally lift and/or move up to 15 pounds.

At times, could require more than 40 hours per week to perform the essential duties of the position.

Fine hand manipulation (keyboarding).

Must be able to drive. 


EDUCATION/BACKGROUND 
Customer service experience required. 
Bilingual a plus.
Job Type: Full Time

Benefits:
<ul><li>
Medical insurance</li><li>
Dental insurance</li><li>
Vision insurance</li><li>
Aflac Supplemental insurance</li><li>
Paid Time Off</li><li>
401K Retirement Plan with a 4% employer match</li><li>
Professional development assistance</li></ul>

Supplemental Pay:
<ul><li>
Opportunities for commission pay</li></ul>

Schedule: Monday to Friday, 8am to 5pm

Work Location: One location, must be able to reliably commute to work location daily (No work from home options for this position)</div>

Payroll Support & Office Administrator

Progress

<div><div>We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.</div><div>
</div><div>
We&rsquo;re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us a Payroll Specialist and help us do what we do best: propelling business forward. This will be a role working out of your home office in the United States.</div><div> 
We are seeking a Payroll Specialist to support the accurate and timely processing of payroll for a multistate workforce. This role is ideal for a detail-oriented professional who is building deeper expertise in payroll operations and compliance.</div><div>
</div><div>
The Payroll Specialist will perform core payroll functions using established procedures, contribute to data accuracy and audit readiness, and collaborate with cross-functional teams. This role operates with moderate guidance and solves a range of straightforward payroll issues while continuing to build expertise in payroll systems, processes, and regulations.</div><div>
In this role, you will:<ul><li>
Process payroll transactions, including regular pay, overtime, bonuses, commissions, and deductions, in accordance with established timelines and procedures</li><li>
Review and validate payroll data for accuracy; identify and resolve discrepancies using standard practices</li><li>
Maintain employee payroll records and ensure data integrity across systems</li><li>
Support compliance with federal, state, and local payroll regulations by applying established policies and guidelines</li><li>
Partner with HR, Finance, and IT to support payroll-related processes and data alignment</li><li>
Respond to employee inquiries regarding payroll in a timely and service-oriented manner</li><li>
Assist with payroll audits, reporting, and documentation requests</li><li>
Support year-end payroll activities (e.g., W-2 preparation) under guidance</li><li>
Contribute to process improvements by identifying inefficiencies and recommending enhancements within defined scope</li></ul></div><div>
Your background:<ul><li>
2&ndash;4 years of payroll or related experience (accounting, HR operations, or finance preferred)</li><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Experience with payroll systems such as ADP Workforce Now, Workday, or similar</li><li>
Proficiency in Microsoft Excel and data validation techniques</li><li>
Foundational understanding of payroll processes and basic compliance requirements</li><li>
Familiarity with multistate payroll concepts preferred but not required</li><li>
Strong attention to detail and commitment to accuracy</li><li>
Effective problem-solving using established procedures</li><li>
Clear communication skills for responding to employee and stakeholder inquiries</li><li>
Ability to manage multiple priorities and meet deadlines</li><li>
High level of discretion with sensitive employee data</li></ul>
 
Base Salary Range: $70,000 - $84,000 
This position is also eligible to participate in our performance-based annual corporate bonus plan. Final base compensation is determined by a number of factors, including but not limited to job-related skills, education, demonstrable experience, and allowance for future and continued salary growth. We also offer a robust benefits package, with details below.</div><div></div><div> 
If this sounds like you and fits your experience and career goals, we&rsquo;d be happy to chat.
What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:<ul><li>
Medical, dental, vision, life &amp; disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto &amp; home insurance, legal, and pet insurance.</li><li>
Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback</li><li>
Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.</li><li>
Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.</li></ul></div><div>
</div><div>
Apply Now!</div><div>
</div><div>
#LI-remote</div></div>

Payroll Specialist

Aveanna Healthcare

<div>
 
 Overview
 
 
 
 
 Position: Healthcare Operations Specialist
 
 
 
 
 Join a Company That Puts People First!
 
 
 
 Aveanna Healthcare is one of the nation&rsquo;s largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.
 
 
 
 What Makes Aveanna Different?
 
 
 
 
 Award-Winning Culture
 
 
 
 <ul>
 <li>
 Recognized in Indeed&rsquo;s Work Wellbeing Top 100 Companies of 2024
 </li>
 <li>
 Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024
 
 
 </li>
 </ul>
 
 Comprehensive Benefits Package
 
 
 
 <ul>
 <li>
 Health, Dental, Vision, and Company-paid Life Insurance
 </li>
 <li>
 Paid Holidays, Vacation Days, and Sick Days
 </li>
 <li>
 Quarterly Bonus Opportunities
 </li>
 <li>
 Mileage Reimbursement
 </li>
 <li>
 401(k) Savings Plan with Employer Matching
 </li>
 <li>
 Employee Stock Purchase Plan with a 15% Discount
 </li>
 <li>
 Tuition Discounts and Reimbursement Program (conditions apply)
 </li>
 <li>
 Nationwide Presence with Advancement Opportunities
 </li>
 <li>
 Employee Recognition Programs and Relief Fund
 </li>
 <li>
 Structured New Hire Orientation
 </li>
 <li>
 Employee Resource Groups for Community and Support
 
 
 </li>
 </ul>
 
 Position Details
 
 
 
 <ul>
 <li>
 Compensation: $17.00 hourly + quarterly bonuses
 </li>
 <li>
 Schedule: Full-time schedule, Monday&ndash;Friday, daytime hours
 </li>
 <li>
 Location: Houston, TX
 
 
 </li>
 </ul>
 
 Responsibilities Of The Operations Specialist
 
 
 
 <ul>
 <li>
 Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
 </li>
 <li>
 General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies.
 </li>
 <li>
 Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes.
 </li>
 <li>
 Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office.
 </li>
 <li>
 Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries.
 
 
 </li>
 </ul>
 
 Qualifications Of The Operations Specialist
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent required; College Degree is a PLUS.
 </li>
 <li>
 Experience in payroll and/or human resources is highly preferred.
 </li>
 <li>
 Proficient in Microsoft Office Suite, with strong skills in Word and Excel.
 </li>
 <li>
 Team player with excellent organizational skills and the ability to multitask effectively.
 </li>
 <li>
 Home health experience is a PLUS.
 </li>
 <li>
 Proficiency in English; bilingual skills are a PLUS.
 
 
 </li>
 </ul>
 Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions.
 
 
 
 Take the Next Step in Your Career!
 
 
 
 Join a team where you can grow, lead, and make a real difference in the lives of others. Apply now to become part of Aveanna&rsquo;s supportive and dynamic environment!
</div>

Healthcare Operations Specialist

Dostsol Global

QuickBooks Accounting Specialist | AP/AR, Payroll &amp; ReconciliationLocation: Johar Town, LahoreTimings: 7:00 PM &ndash; 4:00 AM, US Time ZoneExperience: Minimum 5 YearsJob DescriptionWe are looking for an experienced QuickBooks Accounting Specialist with strong hands-on experience in accounting operations, QuickBooks, AP, AR, payroll, bank reconciliations, taxation, and financial reporting.This role is suitable for someone who can manage day-to-day accounting tasks accurately, maintain financial records, and support reporting for a growing business.Key Responsibilities<ul><li>Manage Accounts Payable and Accounts Receivable.</li><li>Perform accurate bank reconciliations.</li><li>Handle payroll processing and taxation compliance.</li><li>Maintain general ledger, journal entries, and financial records.</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Track expenses and support budgeting/cash flow reporting.</li><li>Conduct variance analysis and identify cost-control opportunities.</li><li>Support audits and ensure GAAP/IFRS compliance.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Minimum 5 years of accounting experience.</li><li>Strong expertise in QuickBooks Online/Desktop.</li><li>Experience in AP, AR, payroll, reconciliations, journal entries, and reporting.</li><li>Good knowledge of taxation, compliance, and accounting principles.</li><li>Strong Excel skills.</li><li>Good communication, organization, and problem-solving skills.</li></ul>Preferred Skills<ul><li>Experience with US accounting or international clients.</li><li>ERP knowledge such as SAP, Oracle, NetSuite, or similar.</li><li>Ability to work independently during US business hours.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Growth opportunities.</li><li>Supportive work environment.</li><li>Long-term stable role with a growing company.</li></ul>Pay: Rs80,000.00 - Rs98,000.00 per monthApplication Question(s):<ul><li>Please check the salary range before applying. Applications may be rejected if expectations don&rsquo;t align with our budget. Does the given salary bracket meet your expectations?</li><li>How many years of experience you have in Accounting and QuickBooks?</li></ul>Work Location: In person

QuickBooks Accounting Specialist | AP/AR, Payroll & Reconciliation

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