people operations specialist

Tenex.Ai

<div>About Tenex: TENEX.AI is an AI-native, automation-first, built-for-scale Managed Detection and Response (MDR) provider. We are a force multiplier for defenders, helping organizations enhance their cybersecurity posture through advanced threat detection, rapid response, and continuous protection. Our team is composed of industry experts with deep experience in cybersecurity, automation, and AI-driven solutions. We&rsquo;re a fast growing startup backed by industry experts and top tier investor Andreessen Horowitz. As an early employee, you&rsquo;ll play a meaningful role in defining and building our culture. Get in on the ground floor. We&rsquo;re a small but well-funded team that just raised a substantial round &ndash; joining now comes with limited risk and unlimited upside. We are rapidly growing and seeking top talent to join our mission of revolutionizing the cybersecurity landscape.<h3 class="jobSectionHeader">
The Opportunity: The People Operations Specialist is essential for maintaining smooth and efficient organizational operations and delivering comprehensive support throughout the employee lifecycle. This multi-faceted role is key to both the new and current employee experience. The specialist serves as the main point of contact for new hires and manages the office environment.</h3>
People Operations<ul><li>
Maintain and update employee data in the HRIS, ensuring accuracy, confidentiality, and compliance with all employment regulations.</li><li>
Support benefits administration, open enrollment, and leave management (FMLA, PTO, etc.).</li><li>
Ensure compliance with federal, state, and local labor laws, including required postings and policy adherence.</li><li>
Partner with leadership to improve People Operations processes, communication, and employee engagement initiatives.</li></ul> 
Onboarding &amp; New Hire Experience<ul><li>
Own the new hire lifecycle from offer acceptance through the first 90 days, creating a seamless and engaging onboarding journey.</li><li>
Coordinate all pre-employment activities (background checks, I-9s, new hire paperwork).</li><li>
Manage IT and workspace setup, equipment distribution, and system access in partnership with IT.</li><li>
Deliver a high-touch, consistent New Hire Orientation and ensure smooth integration into company culture.</li><li>
Serve as the primary point of contact for onboarding questions from new hires and hiring managers.</li></ul> 
Office Management &amp; Operations<ul><li>
Oversee day-to-day operations of the Overland Park office, ensuring a clean, safe, and efficient workspace.</li><li>
Manage vendor relationships (e.g., facilities, catering, supplies, cleaning, maintenance).</li><li>
Administer security badges, visitor access, and office safety procedures.</li><li>
Coordinate onsite meetings, team gatherings, and company events.</li><li>
Manage office inventory and ensure availability of food, beverages, and supplies.</li><li>
Coordinate and manage daily lunch orders, including catered or individual meal options, to ensure a positive and consistent in-office experience.</li></ul>
Required<ul><li>
3+ years of progressive experience in a blended role covering People Operations and New Employee onboarding.</li><li>
Proven ability to handle sensitive and confidential information with discretion.</li><li>
Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.</li><li>
Strong interpersonal and written/verbal communication skills.</li></ul>
Preferred<ul><li>
Experience working in a high-growth company, technology, or cybersecurity environment.</li><li>
Experience in a role with direct new employee onboarding responsibility.</li><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li></ul>
Why Join Us?<ul><li>
Opportunity to make a significant impact on the security posture of TENEX and its customer base.</li><li>
Work with cutting-edge AI capabilities and technologies with a driven and passionate team.</li></ul></div>

People Operations Specialist

Join Parachute

<div><h3 class="jobSectionHeader">Description</h3><div> 

Who We Are</div><div>
 
Our mission is to help the world gain access to more plasma. Powered by technology and compassionate design, Join Parachute has reimagined the plasma donation experience into one that is easier and friendlier &ndash; one donation at a time.</div><div>
 
We&rsquo;ve grown from 2 to 33+ operations in less than three years - and we&rsquo;re just getting started! Join us as we build an organization that is as innovative behind the scenes as it is in the donor experience. 
</div><div>
 
What You&rsquo;ll Do</div><div>
As an People Operations Specialist you&rsquo;ll play a critical role in supporting the core operations of our people systems and processes. You&rsquo;ll own key responsibilities that keep our 650+ people (and growing!) workforce running smoothly. This role is ideal for someone who thrives on detail, consistency, and service excellence within a fast-moving environment.</div> 
<h3 class="jobSectionHeader">
Key Responsibilities</h3><div> 

HRIS System Configuration &amp; Management</div><ul>
<li>Maintain and configure employee records and workflows within Dayforce</li>
<li>Partner with internal teams to ensure accuracy and integrity of HR data.</li>
<li>Troubleshoot and resolve system issues and user requests.</li>
</ul><div>
 
Onboarding</div><ul>
<li>Run our weekly new hire onboarding and find opportunities to improve it</li>
<li>Own the systems-level onboarding process, ensuring all system setup, required documentation, and full access provisioning for a smooth and efficient employee experience.</li>
</ul><div>Compliance Administration</div><ul>
<li>Manage routine compliance items, such as unemployment notices, employment verifications, and document retention.</li>
<li>Maintain organized digital records and ensure adherence to company and legal requirements</li>
</ul><div>Worker&rsquo;s Compensation Support</div><ul>
<li>Assist in claims management and reporting.</li>
<li>Communicate with employees, managers, and insurance representatives to ensure timely resolutions.</li>
</ul><div>
 
Service Desk Assignments</div><ul><li>
Handle basic service desk tickets related to HR tasks, such as Dayforce password resets, voluntary resignation processing, and employment verification requests.</li></ul><div>
Year-End Close</div><ul><li>
Support W2 review, imputed income verification, and ensure smooth completion of year-end HRIS activities.</li></ul><div></div><h3 class="jobSectionHeader"> 
Who You Are 
</h3> 
<ul><li>Organized &amp; Detail-Oriented: You have a sharp eye for accuracy</li>
<li>System-Savvy: You&rsquo;re comfortable setting up, navigating, and improving HRIS systems and learning new tools quickly</li>
<li>Dependable: You handle confidential information with integrity and professionalism</li>
<li>Growth-Minded: You are focused on making things better, including process improvement and your own growth</li>
<li>People-Centered: You approach each task with a focus on helping employees and supporting HR operations, collaborating with cross-functional teams with clear, timely communication.</li></ul><div></div><h3 class="jobSectionHeader"> 
Benefits</h3> 
<ul>
<li>
Competitive compensation</li>
<li>Medical, Dental, and Vision insurance</li>
<li>Paid time off and company-paid holidays</li>
<li>Career growth opportunities within a fast-scaling organization</li></ul><div></div><h3 class="jobSectionHeader"> 
About Join Parachute</h3><div>
Parachute is a new kind of plasma donation company that allows individuals to earn money while creating life-saving medicine. 
</div><div>Plasma is used to create medicine that treats chronic illnesses, including immune disorders, liver disease, bleeding disorders, and cancer. Right now, there&rsquo;s a severe plasma shortage, which is impacting patients&rsquo; access to these life-saving treatments.</div></div>

Okta

<div>
 
 Get to know Okta
 
 
 
 Okta is The World&rsquo;s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.
 
 
 At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we&rsquo;re looking for lifelong learners and people who can make us better with their unique experiences.
 
 
 Join our team! We&rsquo;re building a world where Identity belongs to you.
 
 
 Okta is seeking a highly skilled and experienced
 
 People Operations Specialist
 
 to drive continuous improvement and process optimization within our Shared Services organization. This role combines deep process excellence expertise with strong technical skills in
 
 ServiceNow, self-service portal design, and AI chatbot integration
 
 . You will lead initiatives to enhance service delivery, drive automation, and enable data-driven decision-making across Shared Services.
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 
 ServiceNow Process Management &amp; Analytics
 
 
 
 <ul>
 <li>
 Design and develop self-service portal on ServiceNow, enabling intuitive access to services and information (include knowledge management)
 </li>
 <li>
 Lead the integration of AI-powered chatbots within the portal to facilitate intelligent case routing, knowledge retrieval, and user support.
 </li>
 <li>
 Design and build ServiceNow process workflows and analyze workflows to streamline operations, reduce handoffs, and improve service levels across HR
 </li>
 <li>
 Design and build SNOW dashboards, and performance analytics to track KPIs, SLAs, and service trends.
 </li>
 <li>
 Ensure ServiceNow internal process documentation is up to date and aligned with business needs.
 
 
 </li>
 </ul>
 
 Process Excellence &amp; Continuous Improvement
 
 
 
 <ul>
 <li>
 Analyze existing workflows and identify opportunities to streamline operations, reduce cycle times, and improve service quality.
 </li>
 <li>
 Establish and promote standardized best practices, process governance, and cross-functional collaboration.
 </li>
 <li>
 Partner with functional teams (HR, Finance, IT, etc.) to develop and implement best-in-class processes and governance.
 
 
 </li>
 </ul>
 
 Stakeholder Collaboration &amp; Change Management
 
 
 
 <ul>
 <li>
 Engage with business stakeholders to define requirements for digital self-service capabilities and enhanced customer experiences.
 </li>
 <li>
 Drive adoption of new tools and processes through effective change management, training, and communication strategies.
 </li>
 <li>
 Act as a liaison between Shared Services, IT, and external vendors for ServiceNow and chatbot enhancements.
 
 
 </li>
 </ul>
 
 Governance, Compliance &amp; Knowledge Management
 
 
 
 <ul>
 <li>
 Ensure all process and service documentation is maintained and aligned with compliance requirements.
 </li>
 <li>
 Champion knowledge management by enabling content curation, lifecycle management, and chatbot integration for easy access to FAQs and SOPs.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring To The Role
 
 
 
 
 Education: Bachelor's degree in Business, Engineering, Information Systems, or related field (Master&rsquo;s preferred).
 
 
 
 
 Experience: 8+ years of experience in Shared Services, Process Improvement, or Business Operations with at least 2 years in a leadership or senior specialist role. [or 6+ years with a Master&rsquo;s degree]
 
 
 
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Deep hands-on experience with ServiceNow (e.g., HRSD, ITSM) including portal design and workflow configuration.
 </li>
 <li>
 Demonstrated experience in designing AI-powered self-service portals and integrating chatbots (e.g., ServiceNow Virtual Agent, or third-party tools).
 </li>
 <li>
 Familiarity with natural language processing (NLP) concepts and chatbot training methodologies.
 </li>
 <li>
 Proficiency in data visualization and reporting tools such as ServiceNow Performance Analytics.
 
 
 </li>
 </ul>
 
 Soft Skills: Strong analytical and problem-solving skills, excellent communication and stakeholder management abilities, and a high degree of organizational acumen.
 
 
 
 
 Key Competencies:
 
 
 
 <ul>
 <li>
 Strategic and Operational Thinking
 </li>
 <li>
 Process Optimization &amp; Automation
 </li>
 <li>
 Change Leadership
 </li>
 <li>
 Data-Driven Decision Making
 </li>
 <li>
 Cross-Functional Collaboration
 
 
 </li>
 </ul>
 P23042
 
 
 
 What you can look forward to as a Full-Time Okta employee!
 
 
 
 <ul>
 <li>
 Amazing Benefits
 </li>
 <li>
 Making Social Impact
 </li>
 <li>
 Developing Talent and Fostering Connection + Community at Okta
 
 
 </li>
 </ul>
 Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.
 
 
 Some roles may require travel to one of our office locations for in-person onboarding.
 
 
 Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
 
 
 If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.
 
 
 Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.
 
 
</div>

People Operations Specialist (Bengaluru)

FormFactor, Inc.

<div>Forming Our Future together
FormFactor, Inc. (NASDAQ: FORM), is a leading provider of essential test and measurement technologies along the full semiconductor product life cycle &mdash; from characterization, modeling, reliability, and design de-bug, to qualification and production test. Semiconductor companies rely upon FormFactor&rsquo;s products and services to accelerate profitability by optimizing device performance and advancing yield knowledge. The company serves customers through its network of facilities in Asia, Europe, and North America.
Rooted in our core values &mdash; Focus on the Customer, Ownership &amp; Accountability, Respectfully &amp; Effectively Communicate, and Motivate &amp; Develop People &mdash; we foster an environment where diverse perspectives are not only welcomed but celebrated. Everyone can make an impact here. Whether it's improving products, supporting customers, or positively influencing peers and the community, the contributions of our people matter.
Shift:
The regular hours for this position are day shift.
Job Description:
Job Summary
As a People Operations Specialist at the P3 level, you will play a critical role in supporting and enhancing the employee experience across the semiconductor organization. This role requires deep expertise in benefits administration, leave and workers&rsquo; compensation management, and HR systems, along with the ability to lead process improvement initiatives and mentor peers. You will operate with a high degree of autonomy and accountability, supporting a dynamic and fast-paced workforce including engineering, manufacturing, and corporate functions.
Key Responsibilities:
Benefits Administration
<ul><li>Administer and optimize health, welfare, and retirement programs in alignment with company strategy and compliance requirements.
</li><li>Serve as a subject matter expert for employee benefits, resolving complex inquiries and guiding employees through life events and enrollment processes.
</li><li>Partner with brokers, vendors, and internal stakeholders to ensure seamless delivery and continuous improvement of benefit offerings.
</li><li>Lead annual open enrollment and support renewal strategy, including system readiness, communications, and data audits.
</li></ul>HR Systems Management
<ul><li>Maintain and enhance HRIS and benefits platforms, ensuring data accuracy, system integrity, and user experience.
</li><li>Collaborate with IT and external vendors on system upgrades, integrations, and troubleshooting.
</li></ul>Leave &amp; Workers&rsquo; Compensation
<ul><li>Administer leave programs including FMLA, ADA, state-specific leaves, and company-sponsored time off policies.
</li><li>Coordinate with payroll, legal, and third-party administrators to ensure accurate leave tracking, pay continuity, and compliance.
</li><li>Manage workers&rsquo; compensation claims, partnering with safety and risk teams to support employee recovery and return-to-work programs.
</li></ul>Leadership &amp; Collaboration
<ul><li>Lead cross-functional projects and process improvement initiatives within People Operations.
</li><li>Mentor junior team members and serve as a resource for complex case management and escalations.
</li><li>Collaborate with HR Business Partners, Legal, Payroll, and Finance to ensure alignment and compliance across programs and policies.
</li></ul><div></div>Preferred Education &amp; Qualifications:
<ul><li>5+ years of progressive experience in HR operations, benefits, or generalist roles, preferably in the semiconductor or high-tech industry.
</li><li>Strong knowledge of federal and state regulations including ERISA, ACA, COBRA, HIPAA, FMLA, ADA, and workers&rsquo; compensation.
</li><li>Experience with HRIS platforms (e.g., Workday, UKG, ADP) and benefits administration systems.
</li><li>Proven ability to manage multiple priorities, lead projects, and influence cross-functional teams.
</li><li>Excellent analytical, communication, and problem-solving skills.
</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field highly preferred.
</li><li>Experience supporting manufacturing or engineering populations in a global or multi-state environment.
</li></ul>Skills:
Benefits Administration, COBRA Administration, Compensation and Benefits, Employee Experience, ERISA Compliance, FMLA Administration, HR Benefits, Human Resource Information Systems (HRIS), Payroll Services, Workday Software, Workers Compensation Management
Education &amp; Experience:
Minimum of 5 years of related experience with a Bachelor&rsquo;s degree; or 3 years and a Master&rsquo;s degree; or a PhD without experience; or equivalent work | Required
Pay Range:
$72,100.00 - $94,605.00
Pay Range Explained:
This role in Beaverton, Oregon pays between $72,100.00 and $94,605.00 per year, depending on your experience, skills, and background. Pay may vary in other locations. We offer a full benefits package, including medical, dental, vision, life insurance, disability coverage, a 401(k) with company match, employee stock purchase plan (ESPP), and paid time off. You&rsquo;ll also be eligible for quarterly profit-sharing bonuses and flexible spending or savings accounts.
Equal Employment Opportunity Statement
FormFactor is an equal opportunity employer. FormFactor complies with all national, state, and local laws that seek to promote equal opportunities for any applicant or employee without regard to age, race, color, gender, gender identity/expression, national origin, sexual orientation, religion, disability, marital status, pregnancy or related condition, military service, or any other legally protected characteristics. These protections apply to all aspects of employment, including but not limited to, recruitment, hiring, training, promotions, and compensation.</div>

Sr People Operations Specialist

Unilever

<div><div>JOB PURPOSE 
 
Unilever is the place where you can bring your purpose to life with the work that you do &ndash; creating a better business and a better world. If you are Responsible for maintaining employee records and creating all documents throughout the entire employee life cycle (JML), while developing solid relationships with key stakeholders to maintain operational performance across region. Responsibilities are carried out in strict adherence to the agreed service catalog and SLAs, under the direct supervision of the team leader., then this role is just for you! 
 
WHAT WILL YOUR MAIN RESPONSIBILITIES BE 
 
As a People Operations Specialist, your role involves managing various aspects of an employee&rsquo;s journey within the organization. 
 
Here are the key responsibilities: 
 
Service Management: 
<ul><li>Actively oversee and resolve HR-related tickets, prioritizing efficient and accurate service delivery</li><li>Validate proper approvals</li><li>Verify documents versus request</li><li>Ensure proper case management</li><li>Ensure high CSAT</li><li>Resolve tickets with proper quality standards</li><li>Manage incident escalations</li><li>Maintain and update employee records throughout the employee lifecycle while resolving system issues with relevant stakeholders</li><li>Conduct monthly validations before monthly closing, ensuring data quality across linked systems.to ensure correct reflection and prevent erroneous payments</li><li>Return to Work Coordination by ensuring the actual return to work date is set for the first working day following the leave period</li><li>Fill and validate mass upload templates with necessary employee details for mass data requests</li></ul> 

Bonus Plan Administration: 
<ul><li>Maintain precise bonus plans for the Annual Pay Review (APR) process.</li><li>Collaborate with finance and HR teams to ensure alignment.</li></ul> 

Reporting and Audits: 
<ul><li>Generate reports for stakeholders based on their requirements.</li><li>Support internal and external audits by providing HR system data.</li><li>Conduct regular audits to maintain data accuracy and compliance within the HR team.</li></ul> 

Stakeholder Interaction: 
<ul><li>Engage with senior stakeholders to address HR-related matters.</li><li>Foster positive relationships and effective communication.</li></ul> 

Process Simplification and Data Accuracy: 
<ul><li>Build and share knowledge of area of expertise by continuously keeping up to date with internal and external updates and changes</li><li>Drive process simplification within HR operations.</li><li>Promote data-based decision-making by ensuring accurate HR data management.</li></ul> 

Document Handling and Compliance: 
<ul><li>Manage the JML process, including creating contracts, promotions, and salary increase letters.</li><li>Securely handle documentation and comply with data security (GDPR) requirements.</li></ul> 

Vendor Management: 
<ul><li>Onboard vendors to comply with policies and procedures.</li><li>Reactivate vendors accounts to ensure timely processing</li><li>Create Purchase Orders for 3rd party services &amp; accept triggers for receiving goods and services.</li><li>Initiate Urgent &amp; one-time payments to fulfil any Purchase Order&rsquo;s need.</li></ul> 

Benefits Administration: 
<ul><li>Ensure accurate and timely transaction processing across various local platformsIn summary, your role as a People Operation Specialist is pivotal in ensuring smooth HR operations, supporting employees, and maintaining accurate records across systems.</li></ul> 

WHAT YOU NEED TO SUCCEED 
Experiences &amp; Qualifications: 
 
<ul><li>Bachelor&rsquo;s degree in human resources or related Business degree from an accredited university or college</li><li>English Fluency</li><li>German Fluency</li><li>Ability to adapt to changing markets</li><li>Ability to work independently as well as a collaborative team player</li><li>Genuine interest in new technologies and tools, and tech savvy</li><li>Ability to communicate effectively through written and verbal communication and consistently deliver high-quality customer service in a professional manner</li><li>. Demonstrated effectiveness to prioritize between tasks with different deadlines, complexity</li><li>. Ability to work professionally &amp; proactively with a remote client base</li><li>Workday knowledge is a plus</li></ul> 

Skills: 
<ul><li>Purpose-Driven Mindset</li><li>Data Literacy and Technology Skills</li><li>Communication and Stakeholder Management</li><li>Attention to Compliance and Legal Requirements</li><li>Problem-Solving and Process Improvement</li><li>Empathy and Employee-Centric Approach</li><li>Attention to details &amp; analytical</li></ul> 

Leadership: 
<ul><li>You are energized by delivering fantastic results. You are an example to others &ndash; both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.</li></ul> 
<ul><li>As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.</li><li>Critical SOL (Standards of Leadership) Behaviors</li><li>PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner&rsquo;s mindset, using data and insight to make decisions.</li><li>PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.</li><li>CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.</li><li>PURPOSE &amp; SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.</li><li>AGILITY: Explores the world around them, continually learning and developing their skills.</li></ul> 
Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.</div>
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.</div>

People Operations Specialist - German Speaker

<div>
 
 Job Purpose
 
 
 
 Unilever is the place where you can bring your purpose to life with the work that you do &ndash; creating a better business and a better world. If you are Responsible for maintaining employee records and creating all documents throughout the entire employee life cycle (JML), while developing solid relationships with key stakeholders to maintain operational performance across region. Responsibilities are carried out in strict adherence to the agreed service catalog and SLAs, under the direct supervision of the team leader., then this role is just for you!
 
 
 
 What Will Your Main Responsibilities Be
 
 
 
 As a People Operations Specialist, your role involves managing various aspects of an employee&rsquo;s journey within the organization.
 
 
 
 Service Management
 
 
 
 
 Here are the key responsibilities:
 
 
 
 <ul>
 <li>
 Actively oversee and resolve HR-related tickets, prioritizing efficient and accurate service delivery
 </li>
 <li>
 Validate proper approvals
 </li>
 <li>
 Verify documents versus request
 </li>
 <li>
 Ensure proper case management
 </li>
 <li>
 Ensure high CSAT
 </li>
 <li>
 Resolve tickets with proper quality standards
 </li>
 <li>
 Manage incident escalations
 </li>
 <li>
 Maintain and update employee records throughout the employee lifecycle while resolving system issues with relevant stakeholders
 </li>
 <li>
 Conduct monthly validations before monthly closing, ensuring data quality across linked systems.to ensure correct reflection and prevent erroneous payments
 </li>
 <li>
 Return to Work Coordination by ensuring the actual return to work date is set for the first working day following the leave period
 </li>
 <li>
 Fill and validate mass upload templates with necessary employee details for mass data requests
 
 
 </li>
 </ul>
 
 Bonus Plan Administration
 
 
 
 <ul>
 <li>
 Maintain precise bonus plans for the Annual Pay Review (APR) process.
 </li>
 <li>
 Collaborate with finance and HR teams to ensure alignment.
 
 
 </li>
 </ul>
 
 Reporting And Audits
 
 
 
 <ul>
 <li>
 Generate reports for stakeholders based on their requirements.
 </li>
 <li>
 Support internal and external audits by providing HR system data.
 </li>
 <li>
 Conduct regular audits to maintain data accuracy and compliance within the HR team.
 
 
 </li>
 </ul>
 
 Stakeholder Interaction
 
 
 
 <ul>
 <li>
 Engage with senior stakeholders to address HR-related matters.
 </li>
 <li>
 Foster positive relationships and effective communication.
 
 
 </li>
 </ul>
 
 Process Simplification And Data Accuracy
 
 
 
 <ul>
 <li>
 Build and share knowledge of area of expertise by continuously keeping up to date with internal and external updates and changes
 </li>
 <li>
 Drive process simplification within HR operations.
 </li>
 <li>
 Promote data-based decision-making by ensuring accurate HR data management.
 
 
 </li>
 </ul>
 
 Document Handling And Compliance
 
 
 
 <ul>
 <li>
 Manage the JML process, including creating contracts, promotions, and salary increase letters.
 </li>
 <li>
 Securely handle documentation and comply with data security (GDPR) requirements.
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Onboard vendors to comply with policies and procedures.
 </li>
 <li>
 Reactivate vendors accounts to ensure timely processing
 </li>
 <li>
 Create Purchase Orders for 3rd party services &amp; accept triggers for receiving goods and services.
 </li>
 <li>
 Initiate Urgent &amp; one-time payments to fulfil any Purchase Order&rsquo;s need.
 
 
 </li>
 </ul>
 
 Benefits Administration
 
 
 
 <ul>
 <li>
 Ensure accurate and timely transaction processing across various local platformsIn summary, your role as a People Operation Specialist is pivotal in ensuring smooth HR operations, supporting employees, and maintaining accurate records across systems.
 
 
 </li>
 </ul>
 
 What You Need To Succeed
 
 
 
 
 Experiences &amp; Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources or related Business degree from an accredited university or college
 </li>
 <li>
 English Fluency
 </li>
 <li>
 German Fluency
 </li>
 <li>
 Ability to adapt to changing markets
 </li>
 <li>
 Ability to work independently as well as a collaborative team player
 </li>
 <li>
 Genuine interest in new technologies and tools, and tech savvy
 </li>
 <li>
 Ability to communicate effectively through written and verbal communication and consistently deliver high-quality customer service in a professional manner
 </li>
 <li>
 . Demonstrated effectiveness to prioritize between tasks with different deadlines, complexity
 </li>
 <li>
 . Ability to work professionally &amp; proactively with a remote client base
 </li>
 <li>
 Workday knowledge is a plus
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Purpose-Driven Mindset
 </li>
 <li>
 Data Literacy and Technology Skills
 </li>
 <li>
 Communication and Stakeholder Management
 </li>
 <li>
 Attention to Compliance and Legal Requirements
 </li>
 <li>
 Problem-Solving and Process Improvement
 </li>
 <li>
 Empathy and Employee-Centric Approach
 </li>
 <li>
 Attention to details &amp; analytical
 
 
 </li>
 </ul>
 
 Leadership
 
 
 
 <ul>
 <li>
 You are energized by delivering fantastic results. You are an example to others &ndash; both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
 </li>
 <li>
 As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.
 </li>
 <li>
 Critical SOL (Standards of Leadership) Behaviors
 </li>
 <li>
 PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner&rsquo;s mindset, using data and insight to make decisions.
 </li>
 <li>
 PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
 </li>
 <li>
 CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
 </li>
 <li>
 PURPOSE &amp; SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.
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 AGILITY: Explores the world around them, continually learning and developing their skills.
 
 
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 Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
 
 
 Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
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Foodics

People Operations & Admin Specialist Who Are We Who Are We We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners. The Job in a Nutshell Hello all! We are hiring a People Operations & Admin Specialist to be part of the People & Culture team in the UAE. As a People Operations & Admin Specialist, you'll be the backbone of our employee experience and office operations in the UAE and remote locations. From onboarding and visa processing to vendor management, office operations, and event coordination, you'll ensure everything runs smoothly behind the scenes. You'll collaborate across teams, support international hiring via EOR platforms, organize engaging workplace events, and keep our Dubai office efficient, compliant, and welcoming - all while balancing multiple priorities with precision and care. What Will You Do <ul><li>Oversee the onboarding and offboarding process, including IT setup, documentation, and employee support for both UAE & Remote employees</li><li>Manage end-to-end visa processing for employees in Dubai and ensure compliance with work permit and residency laws</li><li>Serve as the primary point of contact between the company and our EOR vendors (Horizons)</li><li>Coordinate the onboarding, payroll setup, benefits enrollment, and offboarding of employees through EORs across multiple countries</li><li>Ensure accurate employment agreements and adherence to local labor regulations via EOR providers</li><li>Update and maintain accurate employee records in the HRIS system, ensuring confidentiality and compliance and manage compliance audits and regularly review employment documentation</li><li>Coordinate employee benefits, performance reviews, and employee engagement initiatives</li><li>Serve as the point of contact for employees with inquiries related to visas, travel, and office-related matters in the Dubai office</li><li>Assist employees for business travels in coordination with the KSA Admin. team, ensuring efficient and cost-effective arrangements with Travelperk / partner travel agencies and visa arrangements if necessary</li><li>Organize logistics for company events, conferences, and team-building activities, including venue booking, hotel arrangements, and catering coordination</li><li>Provide on-the-ground event support to ensure smooth execution of all logistics</li><li>Maintain inventory of office supplies, ensuring that employees have what they need for day-to-day operations</li><li>Manage relationships with suppliers for office supplies, ensuring quality products and timely deliveries</li><li>Coordinate with vendors for regular office maintenance, including cleaning, repairs, and IT equipment servicing</li><li>Oversee the renewal and negotiation of office tenancy contracts and manage related documents and deadlines</li><li>Monitor and maintain office space logistics, ensuring the office is organized and conducive to a productive work environment</li><li>Develop and maintain relationships with key suppliers and service providers to ensure competitive pricing and high-quality service delivery</li><li>Handle the procurement and delivery of office equipment, furniture, and supplies</li><li>Negotiate and manage contracts with vendors and service providers (e.g., cleaning services, maintenance companies, utilities)</li><li>Track expenses and maintain records for office-related purchases and contracts to ensure compliance with the budget </li></ul>What Are We Looking For <ul><li>Have 2-4 years of experience in administrative support, people operations, or office management, ideally in a fast-paced tech or IT environment</li><li>Are familiar with the visa processing requirements in Dubai and the UAE for work permits and residence visas</li><li>Have experience managing office vendors, suppliers, and coordinating maintenance services</li><li>Are skilled in travel coordination, booking flights, accommodations, and handling logistical details</li><li>Self-starter with ability to work independently across functional groups and on multiple initiatives simultaneously</li><li>Are highly organized, proactive, and able to manage multiple tasks and deadlines effectively</li><li>Have a strong attention to detail and are able to handle confidential information with discretion </li></ul>Preferred Qualifications: <ul><li>Knowledge of UAE labor laws and visa regulations</li><li>Hands-on experience working with EOR platforms is an advantage</li><li>Experience in managing office tenancy agreements and negotiating contracts</li><li>Familiarity with HRIS platforms (KayanHR) and travel booking systems (Travelperk)</li><li>Strong communication skills and the ability to work across different teams and departments </li></ul>What We Offer You We believe you will love working at Foodics! <ul><li>We offer highly competitive compensation packages, including bonuses and the potential for shares</li><li>Out of Country Work: We offer the option to work outside of your country of employment for up to 30 days annually</li><li>We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment</li><li>Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry</li><li>We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company</li></ul></ul> Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Human Resources</li><li> Industries IT Services and IT Consulting</li></ul>Referrals increase your chances of interviewing at Foodics by 2xGet notified about new Human Resources Specialist jobs in Dubai, Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 8 hours agoDubai, Dubai, United Arab Emirates 12 hours ago HR Specialist - Process Excellence & Innovation Ajman Emirate, United Arab Emirates 1 week ago Franchise Hotel - Human Resources Coordinator We're unlocking community knowledge in a new way. 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