permit coordinator

Smith Douglas Homes

<div>At Smith Douglas Homes, we pride ourselves on being one of the fastest growing home building companies in the country. We are looking for a Permit Coordinator to join our team in the DFW metro area. Smith Douglas Homes is proud to offer a competitive benefits package to our employees as well as a family type work environment. 
Position Summary:
Our Permit Coordinator role suits you perfectly as you will be responsible for ensuring building permit documents are completed and submitted on a timely and accurate basis. It will provide you the opportunity to accentuate your well-honed office administrative skills, your ability to bring organization to anything, your keen attention to detail, a sense of urgency, and proficiency at following up. In addition, you will enjoy using your natural people skills to cultivate and maintain trusted business relationships with our trades, construction team and local municipalities. You&rsquo;ll be an essential part of our team, working behind the scenes to ensure our operations are humming and running smoothly. You&rsquo;ll report directly to the head of Operations while working closely with the office staff as a valued team member.
You&rsquo;ll delight in the privilege of assisting families towards finding an affordable home of enduring value. Our mission at Smith Douglas Homes is to enhance the quality of people&rsquo;s lives. What an honor it will be to play such a huge part in living our mission!
Starts Duties:<ul><li>
Initiate house start once house is accepted into SMART (proprietary software) and lot estimate is complete.</li><li>
Verify garage side (left or right) within lot matrix and SMART.</li><li>
Request HLP from surveyor based on lot info from SMART.</li><li>
Assemble house plans with options mark ups from data from contracts on pre-sales.</li><li>Create PDF document on-line for construction and file.</li></ul><ul><li>
Track receipt of HLPs from surveyor (within 5 days) and then obtain Construction Manager approval. Once approved, log info into SMART and file in appropriate folder(s).</li><li>
Check Plot plan on lots and received by surveyor to ensure proper fit within set backs and impervious requirements.</li></ul>
Permitting Duties:<ul><li>
Prepare and submit permit application to municipalities.</li><li>
Track permit statuses and maintain accurate records.</li><li>
Follow-up with the city offices to ensure timely approvals.</li><li>
Ensure required permits (including mechanical permits) are submitted and tracked.</li><li>
Make payments for all permit-related fees.</li><li>
Coordinate trade registration for new communities.</li><li>
Assist in plan reviews for permits and follow ups.</li><li>
Organize and maintain all permit-related documentation.</li><li>
Monitors HOA documents and payment (CCR&rsquo;s, Rules and Regulations, Design Guidelines, etc.)</li><li>
Update trade license information as necessary</li><li>
Request and print permit checks</li></ul><div><ul><li>
Deliver to proper municipality</li><li>
Follow through with permit application process with municipality until permit is received</li><li>
Be willing to drive to deliver/ pickup zoning &amp; building permits/water/sewer</li></ul></div><ul><li>
Enter permit information into SMART (proprietary software) system with permit # and date of receipt.</li><li>
Scan permits and file in public folders and office, update SharePoint.</li></ul><ul><li>
Print plans and HLPs to create starts package.</li><li>
Put packages together with plans, permit info, HLPs, warranty info, and other information.</li></ul>
Office Support:<ul><li>
Administrative support of Production and Permitting Director as needed.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.</li><li>
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment ; evaluating new equipment and techniques.</li><li>
Assist with data entry, document organization, and file management.</li><li>
Prepare and organize paperwork for new projects.</li><li>
Maintain confidentiality of company and customer information.</li><li>
Support team operations with additional administrative tasks as needed.</li></ul>
Production Support:<ul><li>
Assist with production-related set-up, approvals and pre-construction requirements.</li><li>
Assist in entering and managing purchase orders (POs and VPOs) in SMART as directed.</li><li>
Build relationships with the Builders and Trade Partners.</li><li>
Assist with maintaining schedules as needed.</li><li>
Well versed in construction processes and terminology.</li><li>
Coordinate with internal teams to ensure timelines are met.</li><li>
Help ensure required items are completed before construction starts.</li><li>
Manage distribution lists and internal documentation.</li></ul> 
Minimum Job Requirements:
Education: Minimum High School diploma 
Licenses, Certifications, etc: None required 
Experience: Minimum of 2 years of office, land, sales, construction, and/or legal related administrative experience. 
Technical/Professional Skills: Office equipment skills. Spanish language skills helpful. 
Computer Skills: Microsoft Office, Microsoft Excel, Power Point, Adobe, AI, and Internet 
Work Environment:<ul><li>
Works in Office</li><li>
Works Alone</li><li>
Works w/others</li><li>
Work in the field</li><li>
Verbal contact w/others</li><li>
Work with computer and office equipment</li></ul> 
Social/Interpersonal Traits:<ul><li>
Excellent written &amp; oral communication skills</li><li>
Detail oriented</li><li>
Ability to present</li><li>
Professional appearance and attitude</li><li>
Ability to prioritize multiple tasks</li><li>
Excellent organizational skills</li><li>
Effective problem-solving skills</li><li>
Great follow-up and follow-through skills</li><li>
Sensitive to deadline &amp; time restraints</li></ul> 
About this Job Description:
This job description is a summary of the duties associated with the named position. While every effort has been made to make this description as complete as possible, this description is not intended to be a complete and inclusive list of all duties and responsibilities related to any one position. Smith Douglas reserves the right to modify what is summarized in this job description as business necessity and efficiency deemed appropriate. Smith Douglas is an &ldquo;at-will&rdquo; employer, meaning that an associate&rsquo;s employment has no specified term and that the employment relationship may be terminated at any time at the will of either party on notice to the other.</div>

Permit Coordinator

Dave Schmitt Engineering, Inc

Permit Coordinator Dave Schmitt Engineering &ndash; Full-Time (In Office)The Permit Coordinator position is responsible for supporting project teams, ensuring compliance with Dave Schmitt Engineering processes, obtaining and processing permits, and assisting with general office needs.Essential Job Functions<ul><li>Log and track submittals, and monitor the status of outstanding items and permits</li><li>Maintain communication with various municipalities</li><li>Assist with office administrative duties and project-specific needs</li><li>Draft and submit permit applications</li><li>Assist with inputting data into systems</li><li>Submit drawings for the permit process</li><li>Prepare meeting agendas</li><li>Follow up with clients regarding applications</li><li>Coordinate all permits with clients, agencies, and internal teams</li></ul>Knowledge, Skills, Abilities &amp; Other Characteristics<ul><li>2&ndash;5 years of experience in a coordinator or administrative support role</li><li>Excellent organizational, written, and verbal communication skills at all levels</li><li>Strong ability to multitask and stay organized</li><li>Ability to work in a schedule-driven environment</li><li>Proficient in Microsoft Office (Word, Outlook); additional software knowledge preferred</li><li>Skilled in office equipment (copier, scanner, etc.) and strong computer skills</li><li>Ability to work under deadline pressure and manage multiple assignments simultaneously</li><li>Self-starter who can work independently and collaboratively</li><li>Experience with the permitting process</li><li>Knowledge and/or experience in engineering services preferred</li><li>Positive, team-oriented attitude</li></ul>ScheduleThis is a full-time, in-office position. Standard working hours are 8:30 AM to 5:30 PM; however, some days may require staying later to meet submittal deadlines and project needs.Benefits<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Cleveland Basement Systems

Cleveland Basement Systems is seeking a reliable and organized Office Assistant to help our company run smoothly. Supporting the Production department, the office assistant&rsquo;s responsibilities will include obtaining necessary permitting for projects, including filing all proper paperwork with local cities and traveling to and assisting with general office duties as needed. The ideal candidate will demonstrate excellent attention to detail, professionalism, time management skills and the ability to multi-task in a fast-paced environment.Position: Office Assistant / Permit CoordinatorLocation: 4639 Van Epps, Brooklyn Heights, OH 44131Schedule: M-F, 9 a.m. to 3 p.m.Pay Range: $18/hour + Mileage reimbursement for travel to and from local building departmentsWhat We&rsquo;re Looking for in an Office Assistant:&middot; Minimum of one year of administrative assistant/office experience&middot; Reliable transportation and a good driving record to go to and from building departments in our service area.&middot; Polite and professional verbal communication skills and phone etiquette&middot; Experience with CRM system (Salesforce 360 preferred)&middot; Independent problem-solving skills&middot; An understanding of the importance of details&middot; Ability to learn quickly, and work in a fast-paced environmentWhat We Offer:&middot; Weekly pay&middot; Comprehensive benefits including health, vision, dental, and life insurance&middot; Access to hands-on training and recognition of hard work&middot; Family-owned company and supportive environment&middot; Free pets from our office dogPhysical Requirements:&middot; (Less than 40 lbs.) Carrying, climbing, crawling, crouching, kneeling, lifting, pulling, sitting, standing, stooping, and walking.&middot; The ability to sit/stand for long periods at a desk in order to answer the phoneSpecializing in keeping the outside outside, Cleveland Basement Systems is passionate about protecting homes and building strong relationships with our clients, our community, and our fantastic team! To learn more about our company, visit https://www.clevelandbasementsystems.com/Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>Ability to Commute:<ul><li>Brooklyn Hts, OH 44131 (Required)</li></ul>Work Location: In person

Office Assistant / Permit Coordinator

Swan Global WLL

Hiring: *Permit to Work (PTW) Coordinator*Project Location: Ras LaffanReports To: HSE Manager / Project Manager*Job Summary*The PTW Coordinator is responsible for the accurate and efficient implementation of the QatarEnergy Permit to Work (PTW) system. The role ensures all high-risk work is properly authorized, controlled, and completed safely while acting as the central point of coordination for permit activities on site.*Key Responsibilities**PTW Process Management*Receive, review, authorize, and issue permits (Hot Work, Cold Work, Confined Space, Excavation, etc.) in line with QE procedures.*Field Verification*Conduct pre-job site inspections to verify required controls, isolations, and safety measures before permit approval.*Coordination &amp; Communication*Act as liaison between area authority, performing authority, and site teams for permit-related matters.*Compliance &amp; Audits*Ensure full compliance with QE PTW standards.Perform daily audits of active permits and work sites.*Record Keeping*Maintain accurate records of issued, active, suspended, and closed permits.*Training &amp; Guidance*Provide guidance to personnel on proper use of the QE PTW system.*Qualifications &amp; Experience**Experience*Minimum 3 years&rsquo; experience as a PTW Coordinator within Qatar.Mandatory Project ExposureExperience on QatarEnergy projects in Ras Laffan, Dukhan, or Mesaieed.*Certifications*Recognized PTW Coordinator training certificate (required).NEBOSH IGC or IOSH Managing Safely (preferred).QE-specific certification is an added advantage.*Skills*Strong attention to detailEffective communication skillsAbility to work under pressure and make safety-critical decisions*Offer Details*Salary: Competitive all-inclusive monthly salary (QAR)Benefits: Company-provided Food, Accommodation &amp; TransportationEmployment Type: Project-based contractJob Types: Permanent, ContractApplication Question(s):<ul><li>Current Salary </li><li>Visa Type : Company Visa/ Freelance </li><li>Do you have Experience on QatarEnergy projects in Ras Laffan, Dukhan, or Mesaieed.</li></ul>Work Location: In person

Permit to Work (PTW) Coordinator

Prismecs

<div>
 
 Overview
 
 
 
 Prismecs is seeking a detail-oriented
 
 PTW / Documentation / Material Coordinator &ndash; Demobilization Project (Oman)
 
 to support permit control, documentation management, and material tracking during plant shutdown and demobilization activities.
 
 
 
 This role is
 
 project-based (estimated 2&ndash;4 months)
 
 and we are
 
 hiring locally within Oman for immediate mobilization
 
 .
 
 
 
 The Coordinator will be responsible for managing PTW processes, maintaining accurate documentation, and ensuring proper tracking and reconciliation of dismantled equipment and materials. This role is critical to maintaining safety compliance and ensuring efficient project execution.
 
 
 
 Key Responsibilities
 
 
 
 
 Permit-to-Work (PTW) &amp; Compliance
 
 
 
 
 
 
 &bull; Coordinate and control PTW processes for all site activities
 
 &bull; Review and track permit approvals, validity, and closures
 
 &bull; Ensure compliance with LOTO, HSE, and site safety procedures
 
 &bull; Coordinate with HSE and supervisors for safe work authorization
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 
 
 
 
 &bull; Maintain and manage project documentation including permits, reports, logs, and records
 
 &bull; Ensure accurate and timely document updates and tracking
 
 &bull; Support daily reporting and progress updates
 
 &bull; Maintain organized documentation for audits and project close-out
 
 
 
 
 
 Material Tracking &amp; Demobilization Support
 
 
 
 
 
 
 &bull; Track dismantled materials, equipment, and packing lists
 
 &bull; Maintain accurate records for material reconciliation and movement
 
 &bull; Support tagging and traceability systems (cables, panels, equipment, etc.)
 
 &bull; Coordinate storage, packing, and dispatch readiness
 
 
 
 
 
 Coordination &amp; Site Support
 
 
 
 
 
 
 &bull; Coordinate with Electrical, Mechanical, HSE, and Logistics teams
 
 &bull; Ensure documentation compliance across all site activities
 
 &bull; Support work approvals, close-outs, and reporting requirements
 
 &bull; Assist in resolving documentation or tracking discrepancies
 
 
 
 
 
 
 Requirements
 
 
 
 Requirements
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Required:
 
 
 
 
 
 &bull; 3&ndash;7 years of experience in construction, EPC, or industrial projects
 
 &bull; Proven experience with:
 
 
 
 <ul>
 <li>
 PTW systems and permit coordination
 
 </li>
 <li>
 Documentation control and reporting
 
 </li>
 <li>
 Material tracking, logistics, or store coordination
 
 </li>
 </ul>
 
 
 &bull; Strong organizational and multitasking skills
 
 &bull; Ability to work closely with site teams and supervisors
 
 &bull; Proficiency in Excel and document management systems
 
 &bull; Good communication skills
 
 
 
 
 
 Additional Requirements
 
 
 
 
 
 
 &bull;
 
 Must be currently based in Oman (local hiring only)
 
 
 &bull;
 
 Available for immediate start
 
 
 &bull;
 
 Available for project duration (2&ndash;4 months)
 
 
 
 
 
 
 Preferred
 
 
 
 
 
 
 &bull; Experience in shutdown or demobilization projects
 
 &bull; Experience in power plant or industrial environments
 
 &bull; Middle East project experience
 
 &bull; Familiarity with tagging and traceability systems
 
 
 
 
 Key Behavioral Attributes
 
 
 
 
 &bull; Highly organized and detail-oriented
 
 &bull; Strong coordination and communication skills
 
 &bull; Ability to work under pressure and manage multiple tasks
 
 &bull; Proactive and problem-solving mindset
 
 &bull; Strong accountability and follow-through
 
 
 
 
 
 
</div>

PTW / Documentation / Material Coordinator – Demobilization Project (Oman)

El Seif Engineering Contracting Company

<div>Building the Future - One Project at a Time!
At El Seif, we embrace and embody our core values of excellence, integrity, and innovation in every aspect of our work from meticulous planning to expert construction, we consistently uphold the highest standards of excellence, ensuring that our projects are delivered with precision and attention to detail. With half a century of diverse experiences across a wide range of industries, ranging from public infrastructure to military and defense applications, we have honed our expertise and gained indispensable insights that enable us to tackle complex challenges and maintain our standard of delivering exceptional results. Our forward-thinking approach sets us apart as a trusted partner in the construction industry. By continuously pushing the boundaries of innovation, we strive to pioneer the future of construction, creating sustainable and impactful solutions that leave a lasting legacy.
Excellence, Integrity and, Innovation - every step of the way.</div>
 <div><div>Responsibilities</div>
<div><ul><li>Receive and review work permit applications, ensuring completeness and compliance with safety standards and regulations.
</li><li>Verify that all necessary safety measures, precautions, and prerequisites are in place before approving and issuing work permits.
</li><li>Collaborate with operations, maintenance, and safety teams to communicate permit requirements, restrictions, and updates
</li><li>Maintain a comprehensive record of issued work permits, including details such as work scope, duration, and specific safety precautions.
</li><li>Regularly monitor work areas to ensure activities align with approved work permits and intervene if deviations or safety concerns arise
</li><li>Participate in the review and enhancement of work permit processes, contributing to the ongoing improvement of safety practices.
</li><li>Valid Aramco Certification Mandatory</li></ul></div></div>
 <div><div>Qualifications</div>
<div><ul><li>Diploma or degree in related field
</li><li>2 to 3 years as WPR
</li><li>Valid Aramco Certification
</li><li>Familiarity with Saudi Aramco Construction safety manual and safety requirements and Aramco work permit forms, checklists.
</li><li>Excellent teamwork and communication skills
</li><li>Previous experience in an industrial environment, with a focus on safety protocols and work permit systems.
</li>Familiarity with industrial safety regulations, permit systems, and industry-specific standards 
<li>
</li></ul>Additional Info:
This is a Full-time job offering standard benefits such as paid annual leave, public holidays, living allowances, healthcare coverage, and end of service benefits. We also offer discretionary benefits such as a performance bonus and merit increase along with training and development opportunities if eligible.</div></div>

WORK - PERMIT RECEIVER

Town of Camp Verde

<div>
 General Purpose
 
 
 Under general supervision the Permit Technician provides information and assistance to the general public, processes permit applications and performs assigned tasks based on the incumbent&rsquo;s career path and the needs of the department.
 
 
 
 Primary Duties &amp; Responsibilities
 
 
 
 
 The following duties
 
 ARE NOT
 
 intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
 
 
 
 <ul>
 <li>
 Demonstrates outstanding customer service providing Department information at the public counter, as well as by email and telephone; responds to customer questions regarding building, required permits, permit readiness, project fees and other issues; explains policies, codes, standards, and procedures; answers questions on zoning, land use and planning issues within scope of authority and training.
 </li>
 <li>
 Reviews and accepts building, development plans and permit applications within scope of training and authority; reviews applications for completeness, calculates and collects applicable fees; verifies proper contractor licensing, provides administrative support services as assigned, processes documents and maintains permit records, files, and activity log.
 </li>
 <li>
 Creates, updates, and tracks a variety of electronic and paper files, records, applications, reports, and technical documents; enters department and customer information and other data into Town computer systems; accesses and locates information for others; performs records requests; compiles operational information for regular activity reports; monitors expiration dates; closes permits, and assists with retention and destruction of documents.
 </li>
 <li>
 Researches records through electronic platforms and internal archives to provide customers with specialized, accurate and up-to-date information.
 </li>
 <li>
 Works with inspector(s), contractors, and owners to schedule inspections. Effectively communicates schedules, changes, and inspection status.
 </li>
 <li>
 Additional areas of responsibility are required and will include one or more of the following:
 </li>
 <li>
 Performs a higher level of administrative tasks, such as: writing and tracking violation letters, handling accounts payable, and managing software/website platform(s).
 </li>
 <li>
 Conducts specific inspections or performs basic plan reviews, based on career path, training and department needs.
 </li>
 <li>
 Completes or assists with zoning clearances and/or zoning inspections, based on the individuals career path and/or needs of the department.
 </li>
 <li>
 Acts as the transmittal agent, working closely with both internal and external contacts; submitting and tracking reviews, while working with applicants, contractors, architects, and engineers to obtain required documents/information.
 </li>
 <li>
 Performs other related duties as assigned or required.
 </li>
 <li>
 The right individual may also be tasked with training and mentoring new Permit Technician&rsquo;s with the same or lessor responsibilities.
 
 
 </li>
 </ul>
 
 Minimum &amp; Preferred Qualifications
 
 
 
 <ul>
 <li>
 Must possess State of Arizona Driver's license.
 </li>
 <li>
 A current Permit Technician Certification is required upon hire or within the specified timeframe allotted in the offer letter.
 
 
 </li>
 </ul>
 
 Required Knowledge Of
 
 
 
 <ul>
 <li>
 Town policies and procedures.
 </li>
 <li>
 Policies, procedures, regulations, operations, and services of Community Development Department.
 </li>
 <li>
 Applicable Federal, state, and Town codes, laws, statutes, and ordinances.
 </li>
 <li>
 Geography, roads, and landmarks of Town and surrounding areas.
 </li>
 <li>
 Office administration processes and procedures.
 </li>
 <li>
 Customer service standards and protocols.
 </li>
 <li>
 Record keeping and file maintenance principles and procedures.
 </li>
 <li>
 Business and personal computers, and specialized software applications.
 
 
 </li>
 </ul>
 
 Required Skill In
 
 
 
 <ul>
 <li>
 Explaining rules and regulations, and Town codes, policies, and procedures.
 </li>
 <li>
 Entering information into a computer system with speed and accuracy, and maintaining electronic records, files, and databases.
 </li>
 <li>
 Providing effective customer service and dealing tactfully and courteously with the public.
 </li>
 <li>
 Operating standard office equipment, and a personal computer utilizing standard software.
 </li>
 <li>
 Establishing and maintaining effective working relationships with co-workers and the public.
 </li>
 <li>
 Communicating clearly and concisely, both verbally and in writing.
 </li>
 <li>
 Ability to interpret and understand blueprints, schematics, zoning maps and other types of simple drawings.
 
 
 </li>
 </ul>
 Education &amp; Experience
 
 
 High school diploma or GED equivalent; AND 1 year of satisfactory performance as a Permit Technician, preferably with a government agency; OR have met all the requirements of the Permit Technician Career Ladder; OR by recommendation of the Chief Building Official.
 
 
 
 Employee Benefits
 
 
 
 Major benefits for a full-time regular employee:
 
 
 <ul>
 <li>
 Vacation time accrued at a rate of 3.08 for the first 1-5 years the amount of vacation a regular employee accrues is based on length of service. 40 hour employees earn 80 hours per year for 1 to 5 years of service 40 hour employees earn 104 hours per year for 5 to 10 years of service
 </li>
 <li>
 Eleven (11) paid holidays
 </li>
 <li>
 Sick time accrued at a rate of 3.69 hours per pay period
 </li>
 <li>
 Five (5) health insurance plan options to choose from. 100% paid for employee and up to 90% paid for dependents on selected plans
 </li>
 <li>
 Dental and Vision plans 100% paid for employee and 40% paid for dependents
 </li>
 <li>
 Health Savings Account (HSA) on High Deductible Health Plans (HDHP)
 </li>
 <li>
 High employer contribution towards the employee's HSA. Up to IRS annual maximum on selected HDHP.
 </li>
 <li>
 Optional Dependent Care Flexible Spending Account
 </li>
 <li>
 Employer paid life insurance with additional voluntary life available
 </li>
 <li>
 Arizona State Retirement (ASRS) and long term disability benefits (Civilian positions)
 </li>
 <li>
 Public Safety Personnel Retirement (PSPRS) benefits (Sworn positions)
 </li>
 <li>
 Optional Deferred Compensation Plan (457b)
 </li>
 <li>
 Employee Assistance Program (EAP)
 </li>
 </ul>
</div>

Permit Technician (I,II,III)

Search 4596+ Permit coordinator jobs near you this April. New roles added regularly across leading industries. Apply today.

4596 permit coordinator jobs Near Me

Permit Coordinator

Permit Coordinator

Office Assistant / Permit Coordinator

Permit to Work (PTW) Coordinator

PTW / Documentation / Material Coordinator – Demobilization Project (Oman)

WORK - PERMIT RECEIVER

Permit Technician (I,II,III)