personal assistant

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Professional Personal Assistant who must be able to speak Tagalog to provide dedicated support to one of our partners.Key Responsibilities:&middot; Manage the partner&rsquo;s schedule, appointments, and correspondence efficiently.&middot; Handle emails, calls, and client communications with professionalism.&middot; Maintain high attention to detail in documents, reports, and daily tasks.&middot; Assist with organizing meetings and other professional commitments.&middot; Ensure smooth workflow and prioritize tasks effectively to support the partner&rsquo;s work.Requirements:&middot; Proven experience as a Personal Assistant or Secretary role.&middot; Excellent verbal and written communication skills in English.&middot; Strong organizational, multitasking, and time-management abilities.&middot; Professional appearance and well-groomed.&middot; High level of discretion and confidentiality.&middot; Dynamic and energetic candidates preferred (24&ndash;30 years old).Interested candidates are invited to send their CV to: ailyn.etakar0312@gmail.comJob Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Personal Assistant

Barqtron Engineering Solutions

Job SummaryThe Personal Assistant to the CEO provides high-level administrative and organizational support to the CEO, ensuring the smooth functioning of daily operations. The ideal candidate will possess exceptional organizational skills, discretion, and a proactive approach to managing responsibilities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, including scheduling meetings, &amp; appointments, preparing agendas, and recording minutes of meetings.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Ensure and prepare the necessary materials and information for meetings.</li><li>Handle confidential correspondence, emails, and communication</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Arrange and coordinate meetings, including preparing agendas and recording minutes.</li><li>Ensure follow-ups on action items discussed during meetings.</li><li>Plan and organize domestic and international travel, including itineraries, transportation, and accommodations, Visa requirements, and travel-related expenses.</li><li>Act as a bridge for communication between the CEO and internal/external stakeholders.</li><li>Assist in organizing company events, conferences, and client meetings.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree.</li><li>Proven 3, 4 Years of experience as a personal assistant or executive assistant to senior management.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and other office productivity tools.</li><li>Ability to multitask and handle a fast-paced environment.</li><li>High level of discretion and integrity in handling confidential information.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

UAS Global PVT Ltd

Position: Personal Assistant Location: Dubai, UAE Company: Fast-Growing Technology Firm Languages Required: Basic Arabic, Basic English Gender: Male Age: 25-35OverviewWe are seeking a reliable, proactive, and well-organized Personal Assistant to support senior management in a dynamic and fast-moving technology environment. The role includes administrative support, coordination of daily activities, and safe, punctual driving as required.Key Responsibilities<ul><li>Provide day-to-day personal and administrative support to senior executives.</li><li>Manage schedules, appointments, and reminders.</li><li>Handle basic correspondence and communication in Arabic and English.</li><li>Coordinate travel, errands, meetings, and office tasks.</li><li>Drive senior staff to meetings, events, and client visits when required.</li><li>Ensure the assigned vehicle is clean, well-maintained, and serviced on time.</li><li>Assist in logistics, office coordination, and basic documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Perform additional tasks as requested to support daily operations.</li></ul>Requirements<ul><li>Good Arabic skills (spoken and written).</li><li>Basic English communication ability.</li><li>Valid UAE/Local driver&rsquo;s license with a clean driving record.</li><li>Familiarity with local routes, traffic rules, and safe driving practices.</li><li>Strong sense of responsibility, punctuality, and reliability.</li><li>Professional appearance and courteous behavior.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Previous experience as a personal assistant, driver, or similar role is an advantage.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>All benefits as per UAE Law.</li><li>Opportunity to work with a modern, fast-growing tech organization.</li><li>Supportive work environment with growth opportunities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Find Great Realty

Department: Executive Office Location: Doha, Qatar Employment Type: Full-timePosition OverviewThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and operational support to ensure the smooth functioning of the CEO&rsquo;s daily activities and strategic initiatives. This role requires exceptional communication skills, strong attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced real estate environment.Key Responsibilities1. Executive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, and scheduling across internal and external stakeholders.</li><li>Coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents with integrity and strict confidentiality.</li><li>Screen and prioritize emails, calls, and communication on behalf of the CEO.</li></ul>2. Office &amp; Administrative Management<ul><li>Prepare official letters, reports, presentations, and memorandums as required by the CEO.</li><li>Organize travel arrangements, itineraries, hotel bookings, and logistics.</li><li>Maintain structured filing systems, records, and documentation.</li><li>Support coordination between departments to ensure smooth workflow and timely updates.</li></ul>3. Real Estate Operations Support<ul><li>Assist the CEO in tracking key business activities, such as sales performance, leasing updates, and property pipeline reports.</li><li>Coordinate with Sales, Leasing, Marketing, and Admin teams to gather weekly and monthly operational data.</li><li>Prepare summary reports and dashboards as requested.</li></ul>4. Communication &amp; Coordination<ul><li>Serve as the primary point of contact between the CEO and staff, clients, partners, and external stakeholders.</li><li>Liaise with VIP clients, government entities, developers, and business partners.</li><li>Draft professional correspondence, internal announcements, and executive messages.</li></ul>5. Project &amp; Task Management<ul><li>Assist in managing special projects and strategic initiatives assigned by the CEO.</li><li>Track deadlines, monitor progress, and ensure timely completion of assigned tasks.</li><li>Conduct basic research and compile information to support decision-making.</li></ul>6. Personal Assistance<ul><li>Provide personal support when required, such as managing personal appointments or administrative needs.</li><li>Handle confidential and sensitive matters with discretion and professionalism.</li></ul>Qualifications &amp; Requirements Education &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field is preferred.</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience preferred).</li><li>Experience in a fast-paced, high-demand executive office environment.</li></ul>Skills &amp; Competencies<ul><li>Excellent spoken and written English; Arabic is an advantage.</li><li>Strong organizational and time-management skills.</li><li>High emotional intelligence, professionalism, and discretion.</li><li>Ability to multitask, prioritize, and meet tight deadlines.</li><li>Advanced computer skills (MS Office, CRM familiarity is an advantage).</li><li>Strong interpersonal and communication skills.</li></ul>Personal Attributes<ul><li>Presentable, reliable, and detail-oriented.</li><li>Proactive with strong problem-solving abilities.</li><li>Able to work under pressure with minimal supervision.</li><li>Trustworthy and capable of handling confidential information.</li></ul>Job Type: Full-time

Lorien

Role: Personal Assistant Location: London - 4-5 x days per week Rate: £260 per day (Umbrella) Duration: End date is 19th December - Must be able to start in the next week We are seeking an organised and proactive Personal Assistant to support the Executive Assistant (EA) to the Chief Creative Officer (CCO) for a high end Fashion brand based in London. This role provides comprehensive administrative support to the EA, assists the Creative Studio team with day-to-day operations, and supports two Vice Presidents with diary and expense management. This position is ideal for someone who thrives in a fast-paced, creative environment and enjoys collaborating across multiple teams while maintaining professionalism, discretion, and confidentiality at all times. Key Responsibilities: <ul> <li>Partner with the EA to the CCO on all aspects of office coordination.</li><li>Develop a strong understanding of departmental and executive priorities to manage diaries, requests, and workload proactively.</li><li>Process expenses for the CCO, EA, and VPs in line with company policy.</li><li>Manage complex diaries for two VPs, ensuring effective scheduling and prioritisation.</li><li>Provide administrative and coordination support to the Creative Studio team.</li><li>Assist with travel bookings and logistics for the CCO, ensuring adherence to company policies.</li><li>Track and manage CCO office spend and budget.</li><li>Deliver a VIP experience for all guests and visitors.</li><li>Act as the first point of contact for enquiries to the CCO office, resolving issues where possible before escalation.</li><li>Support ad hoc needs such as IT requests, corporate card applications, and general office coordination.</li><li>Prepare meeting materials and ensure proper setup in collaboration with the Studio team.</li><li>Maintain HR systems and team records (travel, sickness, holidays).</li><li>Stay up to date with company policies, training, and relevant updates.</li><li>Serve as a link between the CCO office and various internal teams, ensuring smooth communication and information flow.</li><li>Maintain office supplies, process invoices, prepare purchase orders, and liaise with HR for operational matters.</li><li>Plan and coordinate in-house and off-site activities, including meeting room and restaurant bookings</li></ul> If this role is of interest please apply Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents.</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

<div>
 We are seeking an experienced and highly organized
 
 Personal Assistant
 
 to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
 </li>
 <li>
 Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
 </li>
 <li>
 Coordination of client property viewings
 </li>
 <li>
 Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards
 </li>
 <li>
 Coordinate daily schedules, meetings, and client appointments
 </li>
 <li>
 Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents
 </li>
 <li>
 Support in preparing listing presentations, client updates, and other sales-related material
 </li>
 <li>
 Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
 </li>
 <li>
 Coordinate with internal departments (finance, legal, admin) for smooth deal closures
 </li>
 <li>
 Conduct cold calling to generate new leads and expand client database
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Excel and PowerPoint
 </li>
 <li>
 Strong email communication skills with attention to tone, grammar, and clarity
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Confident in analyzing and interpreting reports and performance metrics
 </li>
 <li>
 Familiarity in CRM, Property Search Portals and Property Monitor software usage
 </li>
 <li>
 Professional, proactive, and dependable with a positive attitude
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks effectively
 </li>
 <li>
 Background as a Personal Assistant or in a related role will be an added advantage
 </li>
 <li>
 Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Opportunity to work with one of Dubai's leading real estate firms
 </li>
 <li>
 A dynamic and professional work environment with growth opportunities
 </li>
 <li>
 Hands-on experience in the real estate industry with a supportive team
 </li>
 <li>
 A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations
 
 
 </li>
 </ul>
 If you meet the requirements and are excited about this opportunity,
 
 apply now
 
 and become a part of the Driven Properties team! 🚀
</div>

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