personal assistant

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

ASAP DENTAL PROS LLC

Personal AssistantASAP Dental ProsRanger, TX 76470Add on socal: ig muhammadjobs sc- muhammad-jobsOverview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating projects, and handling essential administrative tasks with energy and precision. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ensuring smooth office functioning and effective support for busy executives. This paid position provides a chance to develop versatile skills in office management, project coordination, and client relations while working in a vibrant professional setting.Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy through proofreading and transcription.</li><li>Coordinate projects by tracking deadlines, organizing files, and facilitating communication among team members to ensure timely completion.</li><li>Handle office management duties including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.</li><li>Assist with event planning for meetings or company functions, including logistics coordination and vendor communication.</li><li>Respond professionally to phone inquiries using multi-line phone systems while practicing excellent phone etiquette.</li><li>Support front desk operations by greeting visitors, managing incoming calls, and maintaining a welcoming office environment.</li></ul>Requirements<ul><li>Proven experience as a Personal Assistant or in an administrative role with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing workflows.</li><li>Excellent typing speed along with data entry and clerical experience to ensure accuracy in all tasks.</li><li>Knowledge of bookkeeping software such as QuickBooks combined with basic bookkeeping skills.</li><li>Strong project coordination abilities with experience managing multiple priorities simultaneously.</li><li>Exceptional communication skills including phone etiquette and customer service orientation.</li><li>Office management experience including filing systems, front desk responsibilities, and handling multi-line phone systems.</li><li>Ability to adapt quickly to changing priorities while maintaining professionalism under pressure. Join us as a Personal Assistant where your energy will drive efficiency and your organizational talents will empower our team!</li></ul>Work Location: Hybrid remote in Ranger, TX 76470

Omega Law Group

<div>Omega Law Group is a prestigious personal injury law firm serving California and Texas. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: www.omegalaw.com.
Position Overview:
We are seeking a highly organized and proactive Personal Assistant to provide high-level support to our Managing Partner. This role is crucial in ensuring seamless daily personal operations and managing executive priorities. The ideal candidate will be a polished professional with exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.
Responsibilities:<ul><li>
Support family logistics by coordinating and completing pick-ups and drop-offs for school and activities.</li><li>
Provide personal assistance, including running errands, scheduling appointments, event planning, ordering meals, etc.</li><li>
Oversee task and project management, ensuring timely completion of key initiatives.</li><li>
Draft and manage professional communications, handle internal messaging, and serve as a liaison with external vendors.</li><li>
Must be available to occasionally travel with the family, including accompanying them on vacations, to provide ongoing personal and logistical support as needed.</li><li>
Arrange and coordinate all aspects of executive travel, including flights, accommodations, transportation, and itinerary planning while handling last-minute changes or emergencies.</li><li>
Represent the Managing Partner with professionalism, discretion, and tact, maintaining confidentiality in all matters.</li></ul>
Requirements:<ul><li>
Minimum of 3+ years of experience supporting senior leadership and children.</li><li>
High level of discretion and professionalism in handling confidential information.</li><li>
Strong interpersonal, written, and verbal communication skills.</li><li>
Customer service-oriented, diplomatic, and able to problem-solve independently.</li><li>
Ability to exercise sound judgment, prioritize tasks, and manage multiple responsibilities efficiently.</li><li>
Strong attention to detail, excellent organizational skills, and a proactive, team-oriented mindset.</li></ul>
Compensation:
$25 to $30 per hour
We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth.</div>

Tamayo Gold LLC

Personal Assistant (Part-Time, In-Person)Location: McAllen, TX Company: Tamayo&rsquo;s Gold LLC Job Type: Full Time Schedule: Flexible / As Needed Experience Required: 1+ year as a Personal Assistant, Executive Assistant, or similar roleAbout Tamayo&rsquo;s Gold LLCTamayo&rsquo;s Gold is a fast-growing, multi-location jewelry business based in McAllen, TX, with locations in McAllen and Houston. We specialize in solid gold and silver jewelry, custom manufacturing, jewelry repair, and gold and silver buying and selling. Our business operates both in-store and online through platforms such as Shopify and TikTok Shop.This is a high-volume, high-energy operation. We move fast, expect excellence, and take ownership seriously.About the RoleWe are seeking a sharp, dependable, and highly organized Personal Assistant to support the business owner directly. This is an in-person, part-time role based in McAllen and requires flexibility, discretion, and strong initiative.You will handle a combination of business and personal tasks and must be comfortable shifting priorities quickly. No task is too small&mdash;if it needs to be done, you take care of it.This role involves access to sensitive business and personal information. Absolute confidentiality is mandatory.Key Responsibilities<ul><li>Proactively manage the owner&rsquo;s calendar, appointments, and schedule</li><li>Handle business errands and logistics, including supply pickups, drop-offs, and time-sensitive tasks</li><li>Screen, respond to, and draft emails and messages on behalf of the owner</li><li>Run personal errands as needed (reservations, purchases, travel arrangements, etc.)</li><li>Coordinate with vendors, suppliers, and external contacts</li><li>Anticipate needs, follow up without being prompted, and ensure every task is completed and closed out</li></ul>What We&rsquo;re Looking For<ul><li>Extremely organized with strong attention to detail (mistakes cost time and money)</li><li>Excellent written and verbal communication skills in English and Spanish</li><li>Comfortable in a fast-paced, constantly changing environment</li><li>Valid driver&rsquo;s license and reliable personal transportation</li><li>Proficient with smartphones, email, Google Calendar, and basic productivity apps</li><li>Demonstrates initiative and ownership&mdash;does not wait to be told what to do next</li><li>Maintains absolute discretion and professionalism at all times</li></ul>Dealbreakers &mdash; Do Not Apply If:<ul><li>You cannot keep information confidential</li><li>You require constant supervision or hand-holding</li><li>You have a history of unreliability, no-call/no-shows, or poor follow-through</li><li>You are not available for flexible hours when needed</li></ul>Pay: $15.00 - $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Pocketbook Agency

<div>
 
 JRN#2437
 
 
 A busy private Bay Area Peninsula-based family is seeking a highly capable and sophisticated Personal Assistant to support the principal across all personal matters, ensuring seamless day-to-day operations and anticipating needs with discretion, organization, and efficiency. This role blends high-level coordination with hands-on support, from managing schedules and travel to personal shopping and event planning. The PA acts as a trusted gatekeeper and partner, working closely with household staff and vendors to create a smooth and structured environment for the principal.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist with the principal&rsquo;s calendar, contacts, and scheduling.
 </li>
 <li>
 Support coordination, including travel logistics, flights, accommodations, reservations, and on-the-ground support.
 </li>
 <li>
 Handle wardrobe management, personal shopping, online orders, returns, and special requests.
 </li>
 <li>
 Oversee gifting, including sourcing, purchasing, and managing family gift lists.
 </li>
 <li>
 Assist with planning and executing personal events, dinners, and gatherings in collaboration with chefs, caterers, and staff.
 </li>
 <li>
 Support day-to-day needs, including errands, reservations, and logistical arrangements.
 </li>
 <li>
 Collaborate with household staff, estate managers, and vendors to ensure seamless operations.
 </li>
 <li>
 Maintain confidentiality while managing sensitive personal and professional matters.
 </li>
 <li>
 Accompany principal on trips and events as needed, ensuring all details are managed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7&ndash;15 years of experience as a Personal Assistant supporting UHNW or high-profile principals.
 </li>
 <li>
 Exceptional organizational, time management, and communication skills.
 </li>
 <li>
 Strong judgment, discretion, and ability to manage confidential information.
 </li>
 <li>
 Proactive problem-solver with ability to anticipate needs.
 </li>
 <li>
 Flexible and adaptable to changing schedules, with ability to travel as required.
 </li>
 <li>
 Tech-savvy, with proficiency in managing calendars, contacts, and online systems.
 </li>
 <li>
 Professional demeanor with the ability to collaborate well in a team.
 </li>
 <li>
 Ability to work as a member of a team.
 </li>
 <li>
 Must have a clean background and driving record, and excellent references.
 </li>
 </ul>
 
 
 
 
 
 *ONLY CONSIDERING BAY AREA CANDIDATES
 
 
 
 
 
 
 
 Schedule:
 
 5 days per week (with some weekend coverage)
 
 
 
 
 
 
 Comp:
 
 150-200K (hourly + OT) + benefits + 401K (with match), PTO + annual bonus
 
 
 
 
 
 
 Location:
 
 Palo Alto, CA
 
</div>

Arka Production

Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to be at the heart of a fast-paced environment, managing a wide range of administrative tasks with energy and precision. The ideal candidate will thrive on multitasking, demonstrate exceptional organizational skills, and possess a proactive attitude to keep everything running seamlessly. Join us to empower our team through expert support, efficient office management, and impeccable attention to detail.Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate and plan events, including logistics, vendor communication, and onsite arrangements to ensure successful execution.</li><li>Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy and professionalism.</li><li>Handle phone etiquette expertly across multi-line phone systems, screening calls and directing inquiries efficiently.</li><li>Perform data entry, bookkeeping using QuickBooks, and maintain meticulous filing systems both digitally and physically.</li><li>Oversee office management duties such as supply inventory, front desk reception, and maintaining a welcoming environment.</li><li>Conduct transcription, proofreading, and document review to ensure clarity and correctness in all communications.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and facilitating team collaboration.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for document signing and management.</li><li>Maintain confidentiality while managing sensitive information related to personal schedules or company operations.</li></ul>Qualifications<ul><li>Proven experience as a Personal Assistant or in an administrative support role with excellent organizational skills.</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and data entry tools.</li><li>Exceptional typing speed combined with transcription skills for accurate note-taking and documentation.</li><li>Demonstrated ability in event planning, project coordination, office management, and clerical tasks.</li><li>Excellent phone etiquette across multi-line phone systems with professional communication skills.</li><li>Experience in bookkeeping or basic accounting using QuickBooks is preferred but not required.</li><li>Ability to multitask efficiently while maintaining attention to detail under tight deadlines.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. Join us as a Personal Assistant if you&rsquo;re energized by organization, thrive on supporting others&rsquo; success, and are eager to contribute your skills in a vibrant work environment!</li></ul>Job Type: Part-timePay: $24.28 - $29.24 per hourWork Location: Hybrid remote in Fairfield, NJ 07004

Everyday Sign Guys

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth day-to-day operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office functioning and executive support.Duties<ul><li>Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Organize and oversee office management tasks including filing, data entry, document management via DocuSign, and maintaining office supplies inventory.</li><li>Handle multi-line phone systems with professional phone etiquette, screen calls, and direct inquiries appropriately.</li><li>Assist with event planning for corporate meetings, team-building activities, or client events from inception to execution.</li><li>Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic bookkeeping duties.</li><li>Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external clients.</li></ul>Qualifications<ul><li>Proven experience as a Personal Assistant or in an administrative role with at least several years of office management experience.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Excellent typing speed combined with transcription and proofreading skills for accurate document preparation.</li><li>Familiarity with office equipment such as multi-line phone systems and front desk procedures.</li><li>Experience with project coordination tools and calendar management software like Microsoft Outlook Calendar.</li><li>Knowledge of QuickBooks for bookkeeping tasks is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle confidential information discreetly while demonstrating strong organizational skills and attention to detail. Join our team as a Personal Assistant if you&rsquo;re eager to contribute your organizational talents in a lively environment that values proactive support and professional growth!</li></ul>Job Type: Part-timePay: $14.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX 77005

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