personal assistant

Farrell's Daughter

Personal Assistant (Dual Role Assistant: Business &amp; Personal)Important Note this is an in-person job and driving is required in the DFW area. Most errands are in the downtown, uptown, and north Dallas area.As a Freelance Personal Assistant, you will support a digital marketing agency owner with business and personal tasks, focusing on household support, errands, organization, writing, and light project management. This role requires strong attention to detail, excellent communication, and multitasking skills.Key Responsibilities:Personal Support:<ul><li>Schedule personal appointments, manage reminders, and help balance daily routines.</li><li>Assist with occasional errands and household coordination.</li><li>Light housekeeping and plant care.</li><li>Meal prep</li><li>Pet care (small dog).</li></ul>Business Support:<ul><li>Draft and organize content, including social media posts, emails, and client communications.</li><li>Take detailed meeting notes (in real time), tracking action items, and ensuring follow-ups.</li><li>Provide light project management, keeping timelines on track and updating stakeholders.</li><li>Manage the owner&rsquo;s calendar, coordinating meetings and appointments.</li><li>Client communication and support.</li></ul>Ideal Candidate:<ul><li>Organized, proactive, and skilled in clear communication.</li><li>Strong writer with experience in note-taking and synthesizing information.</li><li>Familiar with supporting individuals with ADHD or similar needs, and valuing structured systems.</li><li>Adaptable, with a knack for anticipating needs.</li></ul>Job Type: ContractPay: $14.50 - $15.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Personal Assistant

ThreeStone Solutions LLC

Personal Assistant to the FounderThreeStone Solutions Private Household + Executive Support Role Location: Must reside in or near Lithia, FloridaPosition OverviewThreeStone Solutions is seeking a highly capable, trustworthy, and proactive Personal Assistant to the Founder to provide hands-on support across personal, family, and business priorities. This is a unique role for someone who thrives in a fast-moving environment, enjoys variety, and can seamlessly shift between executive assistance, household management, childcare support, travel coordination, and event logistics.This role will work closely with the company&rsquo;s Executive Operations Manager to ensure the Founder&rsquo;s personal life, business commitments, travel, household priorities, and company calendar remain fully aligned. The right person will create order behind the scenes so the Founder can operate at a high level without friction or missed details.Location RequirementCandidates must live in or near Lithia, Florida to allow reliable in-person support, flexible scheduling, errands, household responsibilities, and weekend childcare coverage.Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage personal scheduling, appointments, and day-to-day logistics</li><li>Coordinate personal priorities in alignment with business commitments</li><li>Run errands including shopping, returns, dry cleaning, pickups, and household tasks</li><li>Coordinate vendors, service appointments, deliveries, and home support needs</li><li>Anticipate needs and proactively solve problems</li></ul>Strategic Coordination with Executive Operations Manager<ul><li>Partner closely with the Executive Operations Manager to keep personal and business calendars synchronized</li><li>Ensure meetings, family obligations, childcare, travel, and events are coordinated without conflict</li><li>Communicate schedule updates quickly and clearly</li><li>Protect the Founder&rsquo;s time, focus, and energy through strong organization</li></ul>Household &amp; Family Support<ul><li>Prepare healthy meals, snacks, and family meal prep</li><li>Maintain organized household systems and orderly spaces</li><li>Provide dependable childcare support for children</li><li>Assist with school schedules, activities, and family transitions</li><li>Support travel with children when needed</li></ul>Weekend Childcare (Required)<ul><li>Provide reliable weekend childcare support as a core part of the role</li><li>Engage children in safe, positive, and enriching activities</li><li>Help create structure and consistency for weekend family schedules</li><li>Be available for occasional evening coverage with advance notice</li></ul>Business &amp; Founder Support<ul><li>Assist with business event setup, client gatherings, and founder meetings</li><li>Prepare materials, gifts, supplies, and logistics for events</li><li>Support light administrative and organizational tasks</li><li>Represent the Founder and ThreeStone Solutions professionally when needed</li><li>Maintain strict confidentiality regarding all family and business matters</li></ul>Travel Support<ul><li>Coordinate travel logistics including flights, lodging, itineraries, transportation, and packing assistance</li><li>Travel with the Founder and/or family when needed</li><li>Support childcare and scheduling during trips</li></ul>Qualifications<ul><li>3+ years experience as a Personal Assistant, Executive Assistant, Household Manager, Nanny, or similar role</li><li>Must reside in or near Lithia, Florida</li><li>Strong childcare experience required</li><li>Weekend availability required</li><li>Strong organizational and multitasking skills</li><li>Valid driver&rsquo;s license and reliable transportation</li><li>Comfortable with occasional travel</li><li>Professional discretion, maturity, and sound judgment</li><li>Tech-comfortable with calendars, scheduling tools, and communication apps</li></ul>Ideal Traits<ul><li>Warm, dependable, and calm under pressure</li><li>Highly proactive and resourceful</li><li>Loyal and trustworthy</li><li>Strong communicator</li><li>Flexible and service-minded</li><li>High standards with attention to detail</li></ul>Compensation<ul><li>Competitive hourly or salary compensation based on experience</li><li>Weekend premium or adjusted compensation structure may apply</li><li>Travel expenses covered for work-related travel</li><li>Performance bonus opportunities</li><li>Long-term growth opportunity for the right candidate</li></ul>ScheduleFlexible schedule based on Founder needs, with required weekend childcare support.Typical needs may include:<ul><li>Weekday support hours</li><li>Some evenings</li><li>Regular weekend coverage</li><li>Travel support with advance notice whenever possible</li></ul>About ThreeStone SolutionsThreeStone Solutions is a values-driven strategic finance firm built on Faith, Family, and Excellence. We believe success should support life, not compete with it.To ApplyPlease submit your resume and a short note explaining why you would be a strong fit for a founder support role requiring trust, flexibility, childcare experience, discretion, and excellence.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lithia, FL 33547 (Required)</li></ul>Work Location: Hybrid remote in Lithia, FL 33547

John E. Galleria LLC

Role OverviewWe are seeking a highly professional, discreet, and proactive Personal Assistant to support a renowned photographer with a roster of high-profile celebrity, entertainment, and brand clients. This role is critical in ensuring seamless operations, exceptional client experiences, and the smooth running of both creative and business aspects of the photographer&rsquo;s work. You will act as the right-hand support, handling logistics, client relations, and administrative needs while maintaining the highest standards of professionalism and confidentiality at all times.Key Responsibilities<ul><li>Client Management &amp; Liaison Serve as the primary point of contact and liaison between the photographer, celebrity clients, agents, managers, brands, and production teams. Handle client communications with grace, professionalism, and responsiveness. Anticipate client needs and resolve inquiries or issues promptly and discreetly.</li><li>Scheduling &amp; Booking Manage and maintain a complex calendar, including photo shoots, meetings, travel, and personal commitments. Book studio time, locations, equipment rentals, and vendor services. Coordinate appointments, fittings, castings, and follow-up meetings with clients and collaborators.</li><li>Meeting &amp; Client Support Attend meetings, shoots, and client sessions as needed to provide on-site support. Prepare briefing documents, shot lists, mood boards, and necessary materials ahead of sessions. Greet and host high-profile clients professionally, ensuring a smooth and positive experience.</li><li>Business &amp; Administrative Support Manage contracts, invoices, payments, and client deliverables. Handle correspondence, emails, and phone calls with discretion. Track expenses, process reimbursements, and assist with basic bookkeeping. Organize and maintain digital and physical files, including client portfolios, releases, and archives.</li><li>Travel &amp; Logistics Coordination Arrange domestic and international travel (flights, accommodations, ground transport) for the photographer and occasional client/crew travel. Prepare detailed itineraries and handle any last-minute changes.</li><li>Additional Support Run personal and professional errands as required. Assist with social media scheduling, basic marketing tasks, or event coordination when needed. Provide flexible, proactive support during busy shoot periods or high-pressure deadlines.</li></ul>Required Qualifications &amp; Skills<ul><li>2+ years of experience as a Personal Assistant, Executive Assistant, or Client Manager, preferably in photography, fashion, entertainment, media, or luxury services.</li><li>Proven experience working with high-net-worth individuals, celebrities, or VIP clients &ndash; strong understanding of confidentiality and discretion is mandatory.</li><li>Exceptional organizational and time-management skills with the ability to juggle multiple priorities.</li><li>Outstanding verbal and written communication skills; polished and professional demeanor at all times.</li><li>Proficiency in Google Workspace, Microsoft Office, scheduling tools (e.g., Calendly, Google Calendar), and project management apps (Asana, Trello, or similar).</li><li>Familiarity with photography workflows, creative production, or the entertainment industry is a strong plus.</li><li>Flexible availability, including occasional evenings, weekends, or travel.</li><li>Valid driver&rsquo;s license and clean driving record (if local errands are involved).</li><li>Highly trustworthy, solutions-oriented, and able to anticipate needs before they arise.</li></ul>Personal Attributes<ul><li>Impeccable professionalism and poise under pressure</li><li>Warm, approachable, yet discreet and boundary-aware</li><li>Strong emotional intelligence and client-service mindset</li><li>Positive attitude with a genuine willingness to support</li><li>Attention to detail combined with the ability to see the big picture</li></ul>What We Offer<ul><li>Competitive salary + benefits (commensurate with experience)</li><li>Opportunity to work closely with high-profile talent and creative projects</li><li>Dynamic and fast-paced environment in the photography/entertainment industry</li><li>Potential for travel and unique experiences</li></ul>If you are a reliable, detail-obsessed professional who thrives in a high-end, client-facing environment and can maintain composure with demanding schedules and celebrity clients, we&rsquo;d love to hear from you.Pay: Up to $300.00 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Brooklyn, NY 11235

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Balaton Trading LLC

Looking for a reliable and organized Personal Assistant to support daily tasks for a business owner based in Business Bay.Responsibilities<ul><li>Manage calendar, meetings, and appointments</li><li>Handle emails, calls, and follow-ups</li><li>Arrange travel (flights, hotels, bookings)</li><li>Assist with basic office tasks and coordination</li><li>Run occasional personal errands</li><li>Keep documents and information organized</li></ul>Requirements<ul><li>Previous experience as a Personal Assistant or similar role</li><li>Good communication skills (Preferably bilingual )</li><li>Organized and able to multitask</li><li>Basic computer skills (email, Excel, WhatsApp)</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthWork Location: In person

Incorporated Consultants (CONIN)

Job Title: Personal Assistant (2&ndash;3 Years Experience) Company: Conin International Consultants Location: Dubai, UAEJob Type: Full-TimeJob DescriptionWe are seeking a highly organized and proactive Personal Assistant with 2&ndash;3 years of experience to support senior management. The ideal candidate will be efficient, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.Key Responsibilities<ul><li>Manage daily schedules, appointments, and meetings</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Maintain filing systems and records (digital and physical)</li><li>Liaise with internal teams and external stakeholders</li><li>Assist in administrative and office management tasks</li></ul>Requirements<ul><li>2&ndash;3 years of experience as a Personal Assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to maintain confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li></ul>Preferred Qualifications<ul><li>Experience in consultancy or engineering firms is an advantage</li><li>Bachelor&rsquo;s degree in Business Administration or related field</li></ul>Benefits<ul><li>Competitive salary package (AED 4,000 &ndash; AED 5,000)</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul>Job Types: Full-time, Contract, PermanentWork Location: In person

Crosstown Traffic Vending

I am looking for a responsible Personal Assistant to provide personalized home and business support in a well-organized and timely manner. You will work on a variety of tasks related to manager&rsquo;s working life, personal life, and communication.Responsibilities<ul><li>Organizing manager's home office and various spaces in home</li><li>Creating and managing weekly meal plan, including occasional cooking and meal prep</li><li>Occasional clerical support with business tasks</li><li>Occasional business or personal errands</li></ul>Skills<ul><li>Proven work experience as a personal assistant is a plus</li><li>Open mind, able to think outside the box</li><li>Computer skills, especially Google apps, and ability to learn computer apps easily</li><li>Outstanding organizational and time management skills</li><li>Up-to-date with latest office gadgets and applications</li><li>Ability to multitask and prioritize daily workload</li><li>Excellent verbal and written communications skills</li><li>Discretion and confidentiality</li><li>Able to cook and follow recipes</li></ul>Pay: $18.00 - $24.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Google Sheets: 1 year (Preferred)</li><li>organizing: 1 year (Preferred)</li></ul>Work Location: In person

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