personal assistant

MKY Communications

OverviewThe Personal Assistant to the Managing Director will provide comprehensive administrative support, ensuring seamless workflow and effective communication. The role requires exceptional organizational skills and the ability to multi-task in a fast-paced environment. You will act as a gatekeeper and assist with various tasks to optimize the MD&rsquo;s time.Responsibilities<ul><li>Manage and maintain the MD&rsquo;s schedule and appointments.</li><li>Coordinate meetings, including booking venues and preparing agendas.</li><li>Handle correspondence, including emails and phone calls on behalf of the MD.</li><li>Organize travel arrangements and itineraries.</li><li>Assist with the preparation of reports, presentations, and other documents.</li><li>Maintain an organized filing system of paper and electronic documents.</li><li>Conduct research and compile data for decision-making.</li><li>Liaise with internal and external stakeholders on behalf of the MD.</li><li>Handle confidential matters with discretion and professionalism.</li></ul>Qualifications <ul><li>Bachelor's degree in business administration</li><li>Previous experience as a personal assistant or similar role.</li><li>Proficiency in Google Workspace (Sheets, Slides, Docs, Admin Space).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and take initiative.</li><li>Professional demeanor and presence.</li><li>Ability to handle sensitive information with discretion.</li></ul>Skills<ul><li>Microsoft Office Suite</li><li>Google Workspace</li><li>Calendar Management</li><li>Report Writing</li><li>Communication</li><li>Multitasking</li><li>Time Management</li><li>Organizational Skills</li><li>Research Skills</li><li>Negotiation Skills</li></ul>Job Type: Full-time

Personal Assistant

MKA Architects

We are looking for a highly organized and proactive Personal Assistant to manage executive schedules, handle meetings, Call to clients, handle social media account and postings. The role requires excellent multitasking skills and the ability to work in a fast paced environment.Responsibilities:<ul><li>Handle phone calls, emails, and correspondence.</li><li>Maintain diaries and meeting schedules.</li><li>Prepare and organize documents, reports, and files.</li><li>Perform general clerical tasks including filing, typing, and data entry.</li></ul>Requirements:<ul><li>Strong communication and diary management skills.</li><li>Clerical skills and attention to detail.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office and other office software.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

FELOP Accountant's

<div>
 <ul>
 <li>
 
 
 We Need Secretary and Personal
 
 
 
 
 Assistant
 
 
 </li>
 </ul>
 
 
 
 
 
 Company Description
 
 
 
 Felop brings together leading expertise in tax, accounting, and financial services. With extensive experience in establishing companies of various types and legal forms, Felop provides the necessary consultations to offer the most appropriate solutions. Our mission is to choose the optimal legal form for establishing companies to ensure their success.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Personal Assistant and Secretary based in Cairo, Egypt. The Personal Assistant will handle day-to-day tasks such as managing executive schedules, organizing meetings, and providing clerical support. This role requires effective communication, diary management, and the ability to act as an executive administrative assistant.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills with 3 years experiences
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Excellent in English (Speaking and Writing)
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Experience in the financial sector is a plus
 </li>
 <li>
 Bachelor's degree or relevant certification in Business Administration or related field
 </li>
 </ul>
</div>

Vistas Global

<div>Job Description
We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.
Key Responsibilities
<ul><li>Manage calendars, schedule meetings, and coordinate appointments for senior management</li>
<li>Handle correspondence, documentation, and meeting preparation</li>
<li>Provide administrative support and maintain organized filing systems</li>
<li>Coordinate travel arrangements, logistics, and event planning as required</li>
<li>Ensure confidentiality and discretion in handling sensitive information</li>
<li>Assist in task prioritization and follow-ups to support management objectives</li>
</ul>
Skills
<ul><li>Strong organizational and multitasking abilities with attention to detail</li>
<li>Proficiency in Microsoft Office Suite and scheduling tools</li>
<li>Excellent English communication skills (Arabic is an advantage)</li>
<li>Problem-solving mindset with the ability to work under pressure</li>
<li>Professional demeanor and strong interpersonal skills</li>
</ul>
Qualifications
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Diploma also acceptable)</li>
<li>1&ndash;3 years of experience in administrative support or assisting senior management</li>
<li>Prior experience in similar outsourced roles preferred</li>
<li>This role is based in Qatar</li>
<li>Candidates available for immediate joining will be given preference</li>
</ul>
Job ID: 27082502-114VG</div>

Executas HR and Business Solutions

<div>
 
 We are seeking a highly organized and proactive Personal Assistant to support the daily activities and responsibilities of our executive team. The ideal candidate will play a key role in ensuring smooth workflow and effective communication, both internally and externally.
 
 
 
 
 
 
 Responsibilities include:
 
 
 
 &bull; Planning and organizing daily and weekly schedules, meetings, and travel arrangements with efficient agenda management,
 
 
 &bull; Performing all duties related to personal assistance with attention to detail and confidentiality,
 
 
 &bull; Managing email and telephone communications on behalf of the executive,
 
 
 &bull; Preparing for and coordinating the reception of guests and visitors,
 
 
 &bull; Ensuring prompt resolution of issues through effective communication with domestic and international contacts.
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree from a relevant field,
 
 
 &bull; Minimum 4 years of experience in personal and/or administrative assistant roles,
 
 
 &bull; Proficient in MS Office programs (Word, Excel, Outlook, PowerPoint),
 
 
 &bull; Advanced proficiency in English, both written and spoken,
 
 
 &bull; Excellent diction, communication skills, and a positive, professional demeanor,
 
 
 &bull; Strong representation and interpersonal skills,
 
 
 &bull; Outstanding planning, time management, coordination, and follow-up abilities,
 
 
 &bull; Flexibility to work non-standard and extended hours when necessary.
 
 
 
</div>

EmiGrants

Job Summary:We are seeking a highly organized and tech-savvy Personal Assistant to support daily operations with a strong focus on digitalization, data entry, task management, and document processing. The ideal candidate will be responsible for coordinating schedules, managing administrative workflows, and maintaining data accuracy across various platforms and portals.Key Responsibilities:<ul><li>Digitalization &amp; Data Entry</li><li>Digitize paper records and ensure accurate entry of data into company systems.</li><li>Maintain and update electronic databases, spreadsheets, and filing systems.</li><li>Scheduling &amp; Calendar Management</li><li>Coordinate and schedule meetings, appointments, and events across multiple calendars.</li><li>Send reminders and follow-ups to ensure timely attendance and preparation.</li><li>Task &amp; Workflow Management</li><li>Track project tasks and deadlines, ensuring all assignments are completed on time.</li><li>Communicate status updates and escalate issues when necessary.</li><li>Document Handling &amp; Processing</li><li>Prepare, review, and process documents across a range of internal and third-party platforms.</li><li>Ensure documents are correctly formatted, filed, and securely stored or shared.</li><li>Administrative Support</li><li>Assist with general administrative duties including email correspondence and report generation.</li><li>Act as a liaison between departments or external contacts as needed.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Administrative Assistant, or similar role.</li><li>Strong digital literacy, including proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools.</li><li>Familiarity with online platforms and portals for document management and scheduling.</li><li>Excellent organizational and multitasking abilities.</li><li>High level of attention to detail and accuracy.</li><li>Strong verbal and written communication skills.</li><li>Ability to work independently and handle confidential information with discretion.</li></ul>Preferred Qualifications:<ul><li>Experience with task management tools (e.g., Trello, Asana, Notion).</li><li>Knowledge of document automation or electronic signature platforms (e.g., DocuSign, Adobe Sign).</li><li>Previous experience in a digital transformation or data-driven role.</li></ul>Location: DHA Phase 7Job Type: Full-timePay: Rs25,000.00 - Rs45,000.00 per monthWork Location: In person

TLM International FZE

<div>We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director&rsquo;s vacation calendar and reorganizing the office stationary budget.
You&rsquo;ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you&rsquo;re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.
Key Responsibilities<ul><li>
Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations).</li><li>
Draft responses and coordinate follow-ups; eventually support with inbox and communication.</li><li>
Handle personal and business logistics (visas, appointments, bank tasks, etc.).</li><li>
Submit compliance paperwork and government documents with accuracy and timeliness.</li><li>
Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements.</li><li>
Assist in planning the Director&rsquo;s daily, weekly and monthly priorities.</li><li>
Managing day to day calendar.</li><li>
Arrange high-value meetings, chase vendors, and drive follow-through.</li><li>
Scope and manage design and office improvement projects within set budgets.</li><li>
Provide trusted support on personal tasks like research or scheduling for family needs.</li><li>
Confidently handle cold outreach, follow-ups, and calls to external stakeholders.</li><li>
Provide temporary support in coordination roles or reception during staff absences.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
2&ndash;5 years of relevant experience in a multi-functional support or EA role.</li><li>
Excellent written and spoken English.</li><li>
Strong research, communication, and negotiation skills.</li><li>
Proficient with Google Sheets, Docs, Gmail, and general tech tools.</li><li>
Self-driven with a proactive, problem-solving mindset.</li><li>
Highly organized and able to manage multiple tasks without dropping the ball.</li><li>
Strong attention to detail, accuracy, and confidentialit.</li><li>
Good judgment and initiative in ambiguous situations.</li><li>
Bonus: Experience handling UAE government and compliance paperwork.</li></ul><h2 class="jobSectionHeader">
Additional Information</h2></div>

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