personal assistant

White Glove Services

[NEW ROLE] ROLE: Personal Assistant LOCATION: Los Angeles, California ROSTER: 12/6 (12 hours per day, 6 days a week) SALARY: &pound;1500 ($2000 USD per week) negotiable START: ASAPDETAILS:⁠ ⁠Wardrobe management ⁠ ⁠Managing personal shopping requirements on behalf of the principal ⁠ ⁠Ordering of luxury goods ⁠ ⁠First point of contact for the principal ⁠ ⁠Making and managing restaurant reservations ⁠ ⁠Must be familiar with luxury brands, in particular fashion brands ⁠ ⁠Must have experience and knowledge in fashion and beauty or have previously worked in the industries. Must always stay up to date with the latest fashion trends, luxury brands, and designer collections ⁠ ⁠Must be willing to travel internationally ⁠ ⁠⁠Must be happy to sign NDA ⁠ ⁠⁠⁠Must be formally qualified with background check and references ⁠ ⁠⁠Accommodation, visa, flights and meals are providedTo APPLY, email: recruit@whitegloveservices.org with your resume and supporting documents. Due to cultural and religious considerations, this position is open to female applicants only.Pay: $2,000.00 per weekExperience:<ul><li>Personal assistant: 2 years (Required)</li></ul>Work Location: In person

Personal Assistant

RODELL SEARCH

<div>
 
 
 
 ***LOCAL CANDIDATES ONLY****
 
 
 
 
 
 
 
 We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.
 
 
 
 
 
 Responsibilities:
 
 
 
 PERSONAL ASSISTANT in BOERNE, TX &ndash; PRIVATE RESIDENCE
 
 
 
 
 Personal Assistant (PA)
 
 to a
 
 high-net-worth (HNW) family
 
 to act as the
 
 central coordinator of the family&rsquo;s personnel and household
 
 , ensuring everything runs seamlessly, often anticipating needs before they&rsquo;re expressed, ensuring their daily life runs smoothly, efficiently, and discreetly.
 
 
 
 
 
 
 Household &amp; Lifestyle Management
 
 
 
 
 Coordinate household staff:
 
 Manage schedules and communication between housekeepers, chefs, drivers, pilots, groundskeeper, etc.
 
 
 
 Property management:
 
 Oversee maintenance, repairs, renovations, and contractors across multiple residences.
 
 
 
 Inventory and organization:
 
 Keep track of household supplies.
 
 
 
 Hours &ndash;
 
 Monday to Friday, office on-premises in their Guest Home near their personal residence, Boerne, TX, 8 am to 5 pm (including up to 25% out of office running family errands, deliveries, etc.).
 
 
 
 
 
 
 Scheduling &amp; Logistics
 
 
 
 
 Calendar management:
 
 Handle family and children&rsquo;s schedules, social events, travel, meetings, charity, medical appointments, college tours, etc.
 
 
 
 Travel coordination:
 
 Book flights, arrange private travel, accommodations, and itineraries &mdash; often across multiple time zones.
 
 
 
 Event planning:
 
 Plan dinners, parties, fundraisers, or vacations including coordination with vendors.
 
 
 
 
 
 
 Administrative &amp; Financial Support
 
 
 
 
 Personal errands:
 
 Shopping, gifting, deliveries, appointments, and reminders.
 
 
 
 Bill payment &amp; expense tracking:
 
 Reconcile receipts and manage budgets.
 
 
 
 Document management:
 
 Handle confidential paperwork, insurance renewals, passport updates, etc.
 
 
 
 
 
 
 Liaison &amp; Communication
 
 
 
 
 Gatekeeping:
 
 Manage communication between the family and external contacts.
 
 
 
 Discretion &amp; confidentiality:
 
 Handle sensitive information with complete privacy.
 
 
 
 Representation:
 
 Sometimes act on the family&rsquo;s behalf when interacting with service providers.
 
 
 
 
 
 
 Vacation Property Management
 
 
 
 
 Ensure seamless transitions between homes or vacation properties.
 
 
 
 
 
 
 
 Soft Skills
 
 
 <ul>
 <li>
 
 Discretion and trustworthiness &mdash; maintains absolute confidentiality in all personal and professional matters.
 
 </li>
 <li>
 
 Extreme attention to detail &mdash; nothing slips through the cracks; anticipates needs before they&rsquo;re voiced.
 
 </li>
 <li>
 
 Takes initiative
 
 &mdash; proactively handles tasks without being asked and seeks solutions, not problems.
 </li>
 <li>
 
 High energy and positive demeanor
 
 &mdash; approaches every day with enthusiasm, professionalism, and poise.
 </li>
 <li>
 
 Master planner and organizer
 
 &mdash; expertly manages schedules, travel, logistics, and priorities.
 </li>
 <li>
 
 Flexible and dependable
 
 &mdash; adapts seamlessly to changing demands and is available when needed.
 </li>
 <li>
 
 Polished communication and etiquette
 
 &mdash; represents the principal with grace and professionalism in all interactions.
 </li>
 <li>
 
 Problem-solving and anticipatory thinking
 
 &mdash; foresees challenges, finds efficient solutions, and ensures everything runs smoothly.
 </li>
 </ul>
 
 
 
 
 Ideally looking for 3~ years of experience, with a go-getter attitude.
 
 
 
 
</div>

Career Group

<div>
 
 A high-profile principal is seeking an experienced and dedicated Personal Assistant to provide seamless day-to-day support in a fast-paced, ever-changing environment. This is a true lifestyle role for someone who thrives on solving problems, anticipating needs, and making the impossible happen. The ideal candidate is resourceful, detail-oriented, and understands the level of commitment required to support a high-performing principal and family with the utmost discretion and professionalism.
 
 
 This position includes a combination of remote work, support from the principal's residence, and extensive domestic and international travel. The right individual is highly flexible, adaptable, and able to pivot at a moment's notice. We are looking for someone who takes pride in the details, genuinely enjoys being in a support role, and is energized by navigating complex schedules, changing priorities, and the day-to-day demands of supporting a busy principal.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex personal scheduling, travel, and day-to-day logistics
 </li>
 <li>
 Coordinate detailed domestic and international travel itineraries
 </li>
 <li>
 Handle personal projects, gifting, errands, appointments, and special requests
 </li>
 <li>
 Provide on-site support during travel, events, and appearances
 </li>
 <li>
 Manage expenses, receipts, and administrative tasks with exceptional accuracy
 </li>
 <li>
 Serve as a trusted liaison with household staff, vendors, and outside partners
 </li>
 <li>
 Anticipate needs, solve problems quickly, and ensure every detail is handled seamlessly
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 3+ years of experience supporting a high-demand executive, entrepreneur, or public figure
 </li>
 <li>
 Available to work a flexible schedule with a genuine 24/7 mindset when needed
 </li>
 <li>
 Highly organized, proactive, and calm under pressure
 </li>
 <li>
 Outstanding communication skills with impeccable discretion and professionalism
 </li>
 <li>
 Tech-savvy and proficient with Apple products, Google Workspace, and productivity tools
 </li>
 <li>
 Valid passport and willingness to travel frequently
 </li>
 <li>
 San Diego-based candidates are strongly preferred
 </li>
 </ul>
 
 
 
 
 Salary is DOE $120,000-$140,000
 
</div>

Eastern Shore Auto Repairs

Job Summary Eastern Shore Auto Repairs is seeking a dynamic and highly organized Personal Assistant/Secretary to provide exceptional administrative and operational support to our automotive management team. This role is vital in ensuring seamless day-to-day functioning by managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will demonstrate proactive problem-solving skills, technical proficiency, and a passion for facilitating executive success. Join us to contribute to a fast-paced automotive garage where your organizational expertise and collaborative spirit will make a meaningful impact every day!Responsibilities<ul><li>Working closely with Service Manager on project coordination and deadline tracking to enhance operational efficiency.</li><li>Manage and coordinate appointments for customers and technicians efficiently using R.O. Writer and Google Calendars.</li><li>Provide comprehensive executive administrative support including email, document proofreading, transcription, and data entry to ensure accuracy and timely communication.</li><li>Organize and plan events, meetings, and travel arrangements while handling logistics with attention to detail.</li><li>Oversee office management tasks such as filing, front desk duties, multi-line phone systems, maintaining inventory and cleaning.</li><li>Utilize productivity software like R.O. Writer (shop management software) and inventory websites (ProDemand, Advance Auto Parts, etc) to prepare customer invoices, technician work orders, etc. that meet high standards of professionalism.</li><li>Facilitate communication through proper phone etiquette by voice and text.</li></ul>Qualifications<ul><li>Must have valid driver's license, clear driving record and comfortable driving different vehicle models.</li><li>Lift 25-50lbs comfortably.</li><li>Be able to clean office spaces with chemicals and take out trash.</li><li>Wiliness to learn and work hard.</li><li>Ability to work from 9am to 6pm Monday thru Friday (Lunch break between 12pm &amp; 1pm)</li><li>Proficient with software calendars, data entry, inventory, online research, filing, bookkeeping, transcription, proofreading and other management tools.</li><li>Excellent organizational skills with the ability to multitask effectively in fast-paced environments.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks.</li><li>Familiarity with office equipment such as multi-line phones, fax machines, scanners, and office supply management systems.</li></ul>Pay: $18.00 per hourWork Location: In person

Blueline furniture factory LLC

Position: Executive / Personal AssistantLocation: Sharjah, UAESalary: AED 5,000Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.* Previous experience as an Executive Assistant, Personal Assistant, or Secretary* Excellent communication and organizational skills* Proficient in Microsoft Office* Fast learner, reliable, and quick-witted* Strong initiative and ability to work independently* Experience in a fit-out or interior design company is a plusPay: Up to AED5,000.00 per monthWork Location: In person

Executive / Personal Assistant

Confidential

<div>
 
 
 
 Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
 
 
 
 
 
 
 
 
 Executive/Personal Assistant &mdash; Malibu
 
 
 
 
 Comp
 
 : $100,000 - $150,000 + stipend for benefits
 
 
 A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
 </li>
 <li>
 Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
 </li>
 <li>
 Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
 </li>
 <li>
 Keep an organized, current system of contacts and relationships
 </li>
 <li>
 Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
 </li>
 <li>
 Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
 </li>
 <li>
 Coordinate across household staff and property teams to keep multiple residences running smoothly
 </li>
 <li>
 Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
 </li>
 <li>
 Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
 </li>
 <li>
 Take on ad hoc projects, from special event planning to private dining coordination and general research
 </li>
 <li>
 Handle general office and administrative upkeep, including invoices, filing, and supply management
 </li>
 <li>
 Run a range of personal errands, with careful tracking of related expenses and reimbursements
 </li>
 <li>
 Coordinate care and scheduling for household pets, including routine health and wellness needs
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Genuine comfort and affinity for animals, including dogs and horses
 </li>
 <li>
 Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
</div>

Executive Personal Assistant

Live Shopping & Ent.

Company Overview:<ul><li>Live Shopping &amp; Ent is a rapidly growing live selling company that sells everything from luxury hand bags, small leather goods, accessories, clothing, and more. We are focused on building a strong, high performing team to support company growth.</li></ul>POSITION SUMMARY<ul><li>Provide highly organized, discreet and proactive support to the CEO. Managing the CEOs family and household operations, office packing, custom duties, setting up inventory, scanning, logging and dispatching physical mail and courier items. This is a demanding, high-trust position that requires exceptional attention to detail, flawless follow-through and the ability to anticipate needs before they arise.</li></ul>KEY RESPONSIBILITIESA. Household &amp; Family Support<ul><li>Handle personal errands and tasks as needed, demonstrating flexibility and a service-oriented mindset.</li><li>Make returns</li><li>Driving</li></ul>B. Office Correspondence <ul><li>Pack large number of orders in a proficient matter</li><li>Sourcing items for inventory</li><li>Order &amp; organize inventory</li><li>Quality management</li><li>Price Items</li><li>Drop off and pick up orders and inventory and mail</li><li>Customer service</li><li>Customs &amp; clearance</li><li>Send &amp; receive items</li><li>Data entry</li></ul>Requirements:<ul><li>Strong organizational and time management skills, with the ability to multitask and prioritize effectively.</li><li>Excellent communication and interpersonal skills, with a professional and friendly demeanor.</li><li>Trustworthy, discrete and respectful of privacy</li><li>Proficiency in Microsoft Office suite and other relevant software applications.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.</li><li>Valid drivers license and clean driving record.</li><li>Having a reliable car is a plus.</li></ul>If you believe you meet the above criteria and are interested in this position, feel free to contact andrewjeong@hotmail.com. We look forward to welcoming you to our team.Pay: $23.00 - $30.00 per hourWork Location: In person

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