personal assistant

THT Contracting LLC

We&rsquo;re looking for an Executive Assistant, who will be a strategic partner, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you&rsquo;ll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners. This is an ideal role for someone who is highly organized, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced environment.Responsibilities:Executive Support<ul><li>Manage complex calendars, schedules, appointments, and travel arrangements across multiple time zones.</li><li>Prepare executive reports, presentations, meeting agendas, and follow-ups.</li><li>Maintain confidentiality while handling sensitive documentation and correspondence.</li></ul>Operations &amp; Coordination<ul><li>Coordinate projects, deadlines, and workflows across multiple business units.</li><li>Monitor task progress and ensure accountability within internal teams and external partners.</li><li>Assist with contract and document management, signing processes, and approvals.</li></ul>Communication<ul><li>Act as a professional point of contact between the MD, stakeholders, clients, partners, and internal teams.</li><li>Draft and proofread emails, proposals, presentations, and business communications.</li><li>Take minutes during meetings and ensure actionable items are implemented.</li></ul>Research &amp; Planning<ul><li>Conduct market, competitor, and feasibility research as required.</li><li>Assist in identifying new opportunities, vendors, and strategic contacts.</li><li>Support the MD in planning business initiatives and expansion projects.</li></ul>Requirements<ul><li>Proven experience in a similar role (Personal Assistant, Executive Assistant, Secretary) of 4-6 years or more</li><li>Neat, professional, and presentable appearance</li><li>Exceptional organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>High level of discretion, judgment, and emotional intelligence</li><li>Proactive, resourceful, and comfortable working with minimal supervision</li><li>Ability to manage multiple priorities in a fast-moving, remote-first environment</li><li>Experience of working directly with owner or businessman is highly preferred</li><li>Should be fluent in both English and Tagalog.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Employment visa.</li><li>Medical insurance.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately, If no, how much notice period is required?</li></ul>Experience:<ul><li>Personal Assistant: 4 years (Required)</li></ul>

Personal Assistant

Greenex Energy

The Role
 We are an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our team’s profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities. We constantly believe in people and what they are capable of. The conviction is backed up by our knowledge and understanding of empowerment. We don't hire specialists to manage them; we hire them to do their jobs. Greenex Energy wants to grow alongside the team members who are generating the organization's power. The second is that we like spending time with one another. We understand that fulfilling work requires interesting ideas, the right people, and a spirit of teamwork. The core of our business is based on friendships, trust, and a passion for trading and logistic. Furthermore, our hiring process is efficient, open, and considerate of people. The job: As a Personal Business Assistant, you are the key person to support the main trader and the board member of the company. You are responsible for coordinating and overseeing the internal business operations and supporting trading operations. This role involves participating and managing workflow, document flow, working with financial operations, and other office work. You will work close to the board of the group. You are the ideal candidate if you have strong organizational and analytical skills, attention to detail, and experience in supporting international operations. Responsibilities: • Diary and calendar management for board member. • Coordinating and scheduling of meetings and conference calls across multiple time zones. • Managing a high volume of emails, relaying information in a timely and accurate manner. • Coordinating bookings for internal/external meetings and VCs across multiple locations. • Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings. • Expense management and preparation. • Invoice processing. • Taking on ad hoc tasks while maintaining workflow. Benefits: • Tell us what is crucial to you and what will truly benefit you. We do not operate on a "fruity Fridays" basis. The standard benefits era is about to come to an end; thus, we want our people to make decisions. • With us you will truly grow and expand your knowledge and skills. • You will work with people from all over the world. Thus, we are a company that is expanding the office in Dubai, so you will be one of the first people on board, and it gives a lot of opportunities for fast career growth.
 
Requirements
 Qualifications: • Education: Bachelor's degree in Economic, Finance, Business Administration, or a related field. • Experience: Minimum of 2 years of working as a personal assistant/office manager. • Experience in commercial operations and sales support is considered as a plus Skills: • Strong analytical and problem-solving skills. • Excellent organizational and time-management abilities. • Proficiency in logistics software and Microsoft Office Suite (Excel, Word, PowerPoint). • Effective communication and negotiation skills. • Ability to work independently and as part of a team. • Fluency in English.
 
About the company
 Greenex Energy is an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia and the Americas. The company stands for high-quality commodities. As an independent service company, we specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide and strive to always provide our customers with the best tailored business solutions. This includes our teams profound expertise in refined base oil and petrochemicals, proven track record in sourcing, processing, trading activities, mastering of financing services, optimization of logistics operations and storage facilities.

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our client, a leading UHNW businessman in the region. The role will provide the highest level of strategic operational support, occasional travel and management of the family’s personal affairs. The role reports to the Chief of Staff and works alongside the Office Manager in the private office of the principal. The role will be based predominantly in the office but will require being present in the Household on occasion and will manage all the personal requests for the family. The role will manage all the personal travel for the family, researching holidays and managing overseas properties. On the ground here, there will be full property maintenance and household management, plus strategic management of ongoing personal projects for the principal. There will be an element of support to the wider family, but this will be limited; focus will be on the principal’s immediate family members. We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
Requirements
 We are seeking a high achiever, someone who is ambitious and wants to develop within the group. The Chief of Staff is very experienced with a strong background in the region and will be a superb mentor, assisting the PA to grow and develop in this role. Principle is a very intelligent man, who is driven with exacting standards in terms of attention to detail and time management. We are seeking candidates who specifically enjoy the elements of private family support and understand the nuances of the role. English must be your first language, (French would also be advantageous) and you should be comfortable in engaging with the UHNW, taking pride in providing the highest levels of service.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

BOB CONSTRUCTION COMPANY

Key Responsibilities:<ul><li>Manage day-to-day administrative tasks, including answering calls, scheduling appointments, and coordinating meetings.</li><li>Handle incoming and outgoing correspondence (emails, phone calls, and mail) with professionalism and efficiency.</li><li>Prepare and format reports, presentations, and spreadsheets, ensuring accuracy and completeness.</li><li>Provide administrative support to multiple departments while effectively managing priorities and deadlines.</li><li>Perform external/field duties as required.</li><li>Coordinate travel arrangements and itineraries.</li><li>Collaborate with team members to improve processes and operational efficiency.</li><li>Maintain strict confidentiality and professionalism at all times.</li><li>Perform additional duties as required by management.</li></ul>Requirements:<ul><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of discretion and integrity.</li><li>Fluent in Arabic &amp; English.</li><li>Valid driving license and own car.</li><li>Maximum age: 35 years</li></ul>Job Types: Full-time, PermanentPay: KD1.000 - KD650.000 per month

The wing group Australia Pty Ltd

NOTE: ONLY FOR FEMALE CANDIDATES FROM: 8am - 4pmWe are looking for a reliable and proactive Personal Assistant with strong spoken English to support daily calls, operations, communication, and administrative tasks.Responsibilities<ul><li>Handle daily coordination and follow-ups with clients and team members</li><li>Make and receive calls in clear, professional English</li><li>Manage schedules, meetings, and reminders</li><li>Assist with emails, documents, and basic reporting</li><li>Support ongoing projects and ad-hoc tasks</li></ul>Requirements<ul><li>Fluent spoken English (very important)</li><li>Good written communication skills</li><li>Well organized and detail-oriented</li><li>Able to work independently and meet deadlines</li><li>Basic computer and internet skills (Google Docs, email, WhatsApp, etc.)</li></ul>Preferred<ul><li>Previous experience as a personal assistant, virtual assistant, or admin support</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: Remote

Personal Assistant (FEMALE) - Remote

INNOSAFE INTERNATIONAL

<ul><li>Location: Narela Industrial Area, Delhi</li><li>Salary: ₹20,000 &ndash; ₹30,000 per month</li><li>Monday to Saturday | 8&ndash;9 hours daily</li></ul>Personal Assistant to Director &ndash; Inno Safe InternationalInnosafe is one of the leading manufacturers of Industrial and Perosnal Protective Equipments. We are currently looking for a reliable and proactive Personal Assistant to support the Director in daily business operations.Key Responsibilities:<ul><li>Schedule meetings and manage calendar</li><li>Handle phone calls and emails</li><li>Coordinate with vendors, clients, and internal teams</li><li>Assist in documentation and follow-ups</li><li>Travel coordination (as required)</li><li>Maintain basic records and documentation</li><li>Assist in small accounting/admin tasks</li></ul>Requirements:<ul><li>1&ndash;3 years experience in admin/PA/office role</li><li>Basic knowledge of MS Excel &amp; MS Office</li><li>Basic understanding of accounting (helpful but not mandatory)</li><li>Hindi + basic English communication</li><li>Organized and discreet</li><li>Willing to travel occasionally</li></ul>Ideal Candidate:<ul><li>Smart, quick learner</li><li>Multi-tasker</li><li>Comfortable in fast-growing MSME environment</li><li>Strong follow-up skills</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹30,000.00 per monthWork Location: In person

Personal Assistant to Director

Corporate Professionals

Job Title: Personal Assistant to Senior PartnerWe are seeking a highly organized and detail-oriented Personal Assistant (PA) to support a Senior Partner specializing in Competition / Antitrust Law. This role requires a candidate having experience in the legal industry. The PA will act as a key coordination point between the Partner, clients, regulators, internal teams, and external counsel.Key Responsibilities 1. Executive &amp; Calendar Management<ul><li>Manage the Partner&rsquo;s calendar, including court matters, client meetings, internal reviews, and regulatory hearings</li><li>Schedule and coordinate meetings across time zones with clients, law firms, and authorities</li><li>Ensure the Partner is fully prepared for all meetings, hearings, and conferences</li></ul>2. Communication Management<ul><li>Review, prioritize, and respond to emails on behalf of the Partner when required</li><li>Draft professional correspondence with clients, regulators, and law firms</li><li>Handle confidential and sensitive legal information with utmost discretion.</li></ul>3. Meeting &amp; Case Coordination<ul><li>Prepare meeting agendas, briefing notes, and background documents</li><li>Take detailed minutes during legal strategy meetings and client discussions</li><li>Follow up with internal teams to ensure timely action on Partner instructions</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel, accommodation, and itineraries</li><li>Coordinate logistics for conferences, hearings, and client visits</li></ul>5. Records &amp; Information Management<ul><li>Maintain digital and physical filing systems for legal matters</li><li>Organize contracts, case papers, research notes, and regulatory documents</li><li>Ensure quick retrieval of documents for urgent matters</li></ul>Skills &amp; Competencies<ul><li>Strong background in legal or consulting industry is preferred</li><li>Excellent written and verbal communication</li><li>High level of confidentiality and professionalism</li><li>Strong attention to detail, especially in legal documents</li><li>Ability to manage multiple high-priority matters simultaneously</li><li>Proactive, dependable, and able to work with minimal supervision</li><li>Comfortable interacting with senior lawyers, clients, and regulatory officials</li></ul>Educational Background Bachelors/Diploma in communications, personal secretaryship is preferred.Experience Requirements<ul><li>Minimum 2+ years of experience as a Personal Assistant / Executive Assistant from a legal industry, government body or consulting background is preferred</li><li>Prior experience supporting a law firm partner, senior advocate, or legal professional is highly desirable</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Gmail/Outlook)</li><li>Comfortable with document management systems.</li></ul>Personal Attributes<ul><li>Highly organized and process-driven</li><li>Calm under pressure and deadline-focused</li><li>Strong sense of ownership and accountability</li><li>Professional demeanor and polished communication style</li></ul>Job Types: Full-time, PermanentPay: ₹360,000.00 - ₹600,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid time off</li></ul>Work Location: In person

Personal Assistant to Senior Partner

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Personal Assistant (FEMALE) - Remote

Personal Assistant to Director

Personal Assistant to Senior Partner