personal assistant to entertainment executive

Pocketbook Agency

<div>
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  JRN #2439
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  We are currently seeking a Personal Assistant to support our client, a private UHNW entertainment executive. This is a full-time, on-site role. The ideal candidate genuinely enjoys personal tasks and errands, is open to traveling with little notice, and thrives in an environment that continually changes. This is a hands-on position where you will be working with a team of people who are anticipating needs and helping to create a fun and positive environment. Confidentiality, discretion, and the ability to stay calm under pressure are super important. This is a hands-on position, and working with a calm demeanor is required. This position requires a flexible schedule, including some weekends and evenings, as well as occasional overnight shifts.
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   Responsibilities:
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   Managing deliveries and returns
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   Packing and unpacking
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   Traveling ahead of the executive to prepare for their arrival
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   Errands, including grocery and clothing shopping
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   Assist with organization and scheduling
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   Responsible for restocking, tracking inventory, and ordering supplies
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   Help with service for client events and dinners
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   Light household tasks
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   Assist with food setup and clearing
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   Other tasks and responsibilities as assigned
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   Requirements:
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   At least 3+ years of related experience
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   Confidentiality and discretion with sensitive information
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   Staying calm under pressure in complex situations while providing solutions
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   Flexibility with expected hours, including possible nights and some holidays
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   Must be flexible to travel up to 40% of the time
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   You must have a reliable, working vehicle and knowledge of how to get around Los Angeles
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   Requires discretion, maturity, and overall good judgment
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   Must be able to lift up to 30 pounds with or without reasonable accommodation and stand for prolonged periods of time
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  <strong>
   Compensation
  </strong>
  : $26-28 per hour, benefits, 401k plan, mileage reimbursement, meals provided during shift
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  <strong>
   Location
  </strong>
  : Malibu, CA, primarily. West Hollywood as needed.
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</div>


Personal Assistant to Entertainment Executive

<div>
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  <strong>
   Position: Domestic Film Assistant
  </strong>
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  <strong>
   Position Overview:&nbsp;
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  Excellent opportunity for an enthusiastic and talented person to work within a busy PR company operating in the film and entertainment industry. The Domestic Assistant will support the efforts of the Domestic team in the Los Angeles office.
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  Your work will be instrumental in the support, development, and execution of PR plans and strategies for entertainment companies as well as U.S. film campaigns. Our ideal candidate will be a creative PR and communications graduate with at least 1 year of experience in the industry. An eager interest in the field partnered with great writing, attention to detail, and strong organizational and research skills, as well as resourcefulness and excellent communication are especially important to us.
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  <strong>
   Position Summary:
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  We are looking for a confident, highly organized individual with excellent written and verbal communication skills.
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   Responsibilities include:
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   Assist with press clippings&nbsp;for film and series clients, tracking&nbsp;publicity&nbsp;items&nbsp;in&nbsp;newspapers/trades/online etc.
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   Follow and review industry news and trade press daily
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   Draft pitches and releases&nbsp;
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    Support the team in all aspects of client servicing
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   Manage talent schedule coordination
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   Track incoming talent press requests and screener link requests
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   Manage updates to client-facing documents, including campaign statuses
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   Oversee Mailchimp email blasts
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   Pitch and foster connections with journalists and media sources
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   Track social media content streams and trends
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    Participate in brainstorm and new business development meetings&nbsp;
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   The ideal candidate will possess the following:
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   BS/BA in Public Relations, Communications, or relevant field
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   Internship experience in the industry
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   Success in multi-tasking in a fast-paced environment
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   Professional, proactive, and personable demeanor
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   Self-motivated, self-starter, takes initiative and follows-through
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   Effective listening, strong verbal and written communications skills
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   Strong organizational, time management skills and work ethic
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   Accuracy and attention to detail
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   Ability to maintain a high level of confidentiality
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 </p>
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  <strong>
   About DDA
  </strong>
 </p>
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  <span>
   From offices in the UK and US, and with affiliates throughout the world, DDA provides a personalized service, insightful strategies and turnkey campaign solutions for film,&nbsp;television, brands and content creators.&nbsp;
  </span>
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  <span>
   DDA&rsquo;s full portfolio of services for the Creative industries include media relations, corporate communications, event management, digital &amp; social media, brand partnerships, creative design, strategic consultancy,&nbsp;personal representation, and awards campaigns.
  </span>
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  https://www.theddagroup.com/
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</div>


PR Assistant - Domestic

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
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 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
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 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
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 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
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  Responsibilities
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   Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
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   Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
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   Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
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   Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
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   Coordinate domestic and international travel arrangements and process corresponding expense reports.
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   Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
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   Assist with team projects and events as needed, providing coordination and follow‑through.
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   Support team‑building and team coordination through thoughtful communication and event support.
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   Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
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   Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
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  Qualifications
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   Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
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   Extensive experience within a technology or a rapidly scaling company
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   Strong executive written and verbal communication skills
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   Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
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   Proficiency in Google Suite is required
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   A high degree of familiarity with Slack is preferred
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   Ability to be discreet and maintain confidential information
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   Responsive and able to work flexibly across multiple time zones
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   Understanding of how to prioritize, organize, and respond accordingly
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  </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
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 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
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 Netflix is a unique culture and environment. Learn more here.
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 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
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 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, New Content Experiences

Skydance Media

<div><div><b>Skydance Games</b>, a division of <b>Paramount, a Skydance Corporation,</b> is building the future of franchise-driven interactive entertainment. As part of a global storytelling company defined by iconic worlds and multigenerational fandom, we see gaming not as an extension of our brands, but as one of the most powerful ways their stories come to life and evolve alongside the audiences who love them.<br>
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Through creativity, collaboration, and trust, we empower our teams to push boundaries and turn bold ideas into experiences that resonate with fans around the world.<br>
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Do you want to craft games that challenge expectations and inspire players? Come build something extraordinary with us.
</div><div>For information on Skydance&rsquo;s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.</div>
<div></div>
<div>-</div><div></div><div><br>
Skydance Games is looking for an Assistant to support the Business Development and Licensing executive team. This entry-level role at Skydance Interactive is for you if you have an interest in and desire to learn about gaming, marketing, operations, business-development, production and design!</div><br>
<div>
</div><div>The Administrative Assistant will work with the executives to handle the daily management of workflows, including relationship management, schedule oversight, internal team communications, logistical planning for meetings, and strategic projects.
</div><h3 class="jobSectionHeader"><b>RESPONSIBILITIES:</b></h3><div>
<ul><li>Provide day-to-day administrative support to the SVP, Business Development and Licensing by handling correspondence, managing calendars, arranging calls and Zoom meetings, coordinating team events, and support for other administrative tasks</li></ul><br>
<div></div>
<ul>
<li>Attends meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate</li></ul><br>
<div></div>
<ul>
<li>Collaborates with the Business Development department members on presentation creation and support</li></ul><br>
<div></div>
<ul>
<li>Create, modify, and review materials, correspondence, reports, presentations, spreadsheets, and various other documents</li></ul><br>
<div></div>
<ul>
<li>Assist in the development of presentation materials using PowerPoint and other tools, and coordinating the compilation of the presentation from multiple contributors</li></ul><br>
<div></div>
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<li>Act as a liaison with internal departments, its leadership team, and balance their needs with internal stakeholder</li></ul><br>
<div></div>
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<li>Handle confidential information that requires total discretion and care in deciding what is appropriate to share with whom for business purposes</li></ul><br>
<div></div>
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<li>Complete and process expense reports for the SVP, Business Development and Licensing</li></ul><br>
<div></div>
<ul>
<li>Conduct research as requested, including but not limited to market and industry research, technology equipment research, etc.</li>
</ul></div><h3 class="jobSectionHeader"><b>REQUIREMENTS:</b></h3><div>
<ul><li>1 year of experience in Administrative Support or Office Management OR a high-energy recent graduate with a desire to learn</li></ul><br>
<div></div>
<ul>
<li>Must have a strong desire to work in interactive gaming industry, and a passion for games</li></ul><br>
<div></div>
<ul>
<li>Self-starter personality with the ability to handle multiple projects simultaneously</li></ul><br>
<div></div>
<ul>
<li>Team oriented and collaborative</li></ul><br>
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<ul>
<li>Ability to organize, multitask, prioritize and manage multiple responsibilities in a fast-paced environment</li></ul><br>
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<li>Solid understanding of confidentiality and discretion</li></ul><br>
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<li>Demonstrable expertise in MS Office including Word, PowerPoint, Excel, Outlook, and Zoom video conferencing, understanding of basic technological language and proficiency in both Mac and PC products a plus</li></ul><br>
<div></div>
<ul>
<li>Prior work experience in a marketing, operations, or production environment &ndash; and in an industry such as video games, animation, film, or television is a plus</li>
</ul></div><div>The hourly salary range for this position in Los Angeles is $23.00-25.00. The salary offered may vary based on the candidate&rsquo;s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, benefits, etc.</div>
<div></div>
<div>We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don&rsquo;t meet all of the requirements as written in the job description.</div>
<div></div>
<div>#Games #LI-hybrid</div><div></div><div><br>
Paramount, a Skydance Corporation is a diversified media company creating high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive/games, and animation divisions.</div><br>
<div></div>
<div></div>
<div>Recruitment Fraud Alert</div>
<div>It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official &ldquo;@skydance.com&rdquo; email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at https://skydance.com/report-suspected-fraud/.</div></div>

Administrative Assistant, Business Development & Licensing

Crete Professionals Alliance

<div><p>Adeptus Advisors LLC, a growing full-service CPA and Business Management firm, with offices in New York City, New Jersey, Long Island, Maryland, White Plains and California is seeking an <b>Assistant Account Manager</b> to support our Los Angeles Business Management practice. We are a tight-knit team that specializes in music business management with a clientele that consists mainly of touring artists, producers, songwriters, and independent labels.</p><p>
The Assistant Account Manager role supports the Account Managers, Managers, and Partners in all aspects of business management, including, but not limited to bookkeeping, AP/AR, payroll, tour accounting, insurance, royalties, tax planning, and general financial management.</p><p><b>
Job Responsibilities:</b></p><ul><li>Day-to-day bookkeeping, including bank and credit card reconciliations</li><li>Management of accounts payable and accounts receivable (bill pay &amp; invoicing)</li><li>General communication with vendors, clients, and other industry professionals (managers, attorneys, agents, etc.)</li><li>Intercompany account reconciliation</li><li>Preparation of payroll reports</li><li>Preparation of commissions schedules</li><li>Assist with preparation of 1099 forms</li><li>Assist with various credit applications</li><li>Filing</li><li>Preparation of Excel schedules and various financial reports</li><li>Ability to prioritize and stay organized in a fast-paced environment</li><li>Ability to work well within a team and communicate efficiently</li><li>Willingness to learn and grow within the role</li></ul><p><b>
Requirements:</b></p><ul><li>1+ year of experience working in business management or accounting</li><li>Experience in the music industry is preferred</li><li>Thorough understanding of bookkeeping and basic accounting principles</li><li>In-person 5 days a week (non-remote)</li><li>Strong proficiency in Microsoft Office (Outlook, Excel, Word)</li><li>Strong proficiency with accounting software &ndash; AgilLink, Quickbooks Desktop, or Quickbooks Online</li><li>Experience with preparation of 1099 preferred</li><li>Strong attention to detail</li><li>Strong written &amp; verbal communication skills</li><li>Ability to manage and prioritize multiple tasks at once</li><li>Ability to work overtime if necessary</li></ul><p></p><p><b>
What Our Firm Offers:</b></p><p>
We offer a great opportunity to start your career in business management. You will work with a team of highly professional and dedicated individuals. We will help you develop the skills needed to succeed both professionally and personally. We offer a unique opportunity to work with clients in the entertainment industry. We also offer the following:</p><ul><li>Competitive compensation</li><li>Performance and CPA exam bonuses</li><li>Generous benefits package including health, dental, 401(k), and paid vacation</li><li>Continuing education and personal development training</li></ul><p>
We look forward to meeting you.</p><p>
Compensation Range: $65K - $75K</p></div>

Assistant Account Manager (Entertainment)

Zealot

<div><p>ZEALOT is a powerhouse of creativity and innovation in entertainment marketing with a rich history of crafting compelling trailers, TV spots, and digital campaigns for some of the most popular film and TV productions in the world.</p><p><br>
The Assistant Editor role creates and organizes offline projects for the editors. We are looking for someone who can quickly adapt to new and existing workflows and is highly organized. As you gain experience working with the team, you will develop your creative editorial skills. ZEALOT&rsquo;s post-production and finishing department is in NY &amp; LA, the work is shared across two offices, but we collaborate as one team.</p><p><br>
At ZEALOT, we value diverse perspectives and foster an inclusive environment where all team members can thrive. We're committed to nurturing talent and providing growth opportunities for those who demonstrate passion, dedication, and a pursuit of excellence.</p><p><br>
Join us in shaping the future of entertainment marketing!</p><p><b><br>
Tasks/Responsibilities:</b></p><ul><li>
Understanding shared media storage</li><li>
Creating new projects on Facilis and organizing media.</li><li>
Creating/organizing new projects on Box, Vandam/WD/Aspera etc</li><li>
Sending files through Aspera, WireDrive, Box, Frame.io, Pix &amp; other media sharing platforms.</li><li>
Troubleshooting with editors when problems arise.</li><li>
Maintaining databases and asset logs.</li><li>
Transcoding media</li><li>
Footage requests</li><li>
Assembling dailies</li><li>
Breaking down media for editors.</li><li>
Manage assets for editorial, motion graphics and finishing.</li><li>
Export lists (EDLs AAFs XMLS)</li><li>
Relinking media</li><li>
Resizing aspect ratios</li><li>
Overcutting</li><li>
Strong QC skills.</li><li>
Understanding of UHD/HD formats.</li><li>
Backing up/ archiving current projects.</li><li>
Proficiency with MacOS.</li></ul><p><b><br>
Qualifications:</b></p><ul><li>
2+ years of experience in an AE position in a post-production environment.</li><li>
Must be able to work independently and with team members.</li></ul><ul><li>
Excellent organizational and time management skills.</li><li>
Ability to troubleshoot and solve problems on the fly.</li><li>
Excellent written and verbal communication skills.</li></ul><p><b><br>
Additional Information:</b></p><ul><li>
Regular business hours are Mon-Fri 11am to 8pm. However, you may be required to work a staggered start shift schedule.</li><li>
Pay Range $28.00-$32.00/hr depending on experience</li><li>
This is not a remote / work from home position - You must be able to make a daily commute 4x per week to Hollywood, CA to be considered for this job.</li></ul>
<p></p><p>
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Freelance Assistant Editor

Ｆｉｔ

<p><b>Job description:</b></p><p>An Entertainment Business Management Firm is looking for a <b>Senior Bookkeeper</b>. The firm offers training, mentoring, and advancement opportunities along with excellent benefits!</p><p><b>JOB RESPONSIBILITIES:</b></p><ul><li>Handle bookkeeping for high-net-worth individuals in the entertainment industry</li><li>Book investment accounts</li><li>High volume accounts payable and receivable</li><li>Prepare multiple bank reconciliations</li><li>Investment reconciliations</li><li>Process payroll, responsible for payroll taxes, quarterly returns, and issuing</li><li>Prepare annual 1099</li><li>Vendor relationship</li></ul><p><b>QUALIFICATIONS:</b></p><ul><li>Highly preferred - B.S. in Business Administration or completed some accounting courses</li><li>Prior experience in the Entertainment Business Management, CPA Firm or Property Accounting is a plus or ideally 1+ years of bookkeeping experience (A/P, A/R, Bank Reconciliation, P/R, Sales Tax, Business License, etc)</li><li>AgilLink Accounting software experience is required</li><li>Prepares clear and complete work papers</li><li>Experience with processing cash receipts, vendor invoices, payroll taxes, quarterly returns, and the bank reconciliation process</li><li>Excellent phone and communication skills</li><li>Able to meet multiple deadlines</li></ul><p>Job Type: Full-time</p><p>Projected Total Compensation: $70,000.00 - $85,000.00 per year</p><p>Work Location: Hybrid remote in Los Angeles, CA 90067</p>

Senior Bookkeeper - Entertainment Business Management (Accounting Firm)

Explore 118+ Personal assistant to entertainment executive in Los Angeles United States this April. Find roles across top companies and apply now to boost your career.