personal secretary

Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Private Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
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 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
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 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
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 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English &amp; Arabic, with strong verbal and written communication skills. Arabic is a must.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
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 <li>
 Respectful, trustworthy, and service-oriented demeanour.
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 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
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 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

Private Assistant

Dynasty International Inc

Overview Seeking a highly organized Personal Assistant to support a young family in the Hollywood Hills. The ideal candidate will possess a strong ability to multitask in a fast-paced environment. This role requires a proactive individual who can manage schedules and appointments, handle communications, and ensure the smooth operation of daily life.Responsibilities<ul><li>Manage and maintain calendars, including scheduling meetings and appointments.</li><li>Organize and coordinate travel arrangements, including itineraries, accommodations and transport.</li><li>Coordinate with other household staff.</li><li>Handle and coordinate maintenance and repairs at the home.</li><li>Maintain household inventory and supplies.</li><li>Assist with personal errands (such as grocery shopping, dry cleaning drop offs/pick ups/ Vet appointments etc)</li></ul>Qualifications/Requirements<ul><li>1 - 2 years previous experience in a similar role.</li><li>Must be comfortable being reachable off hours when needed.</li><li>Must be good with large dogs and small children.</li><li>Must have valid drivers license and a reliable vehicle.</li></ul>Job Type: Full-timePay: $1,250.00 per weekWork Location: In person

Personal Assistant

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
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 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
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 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
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 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Luxe Vacation Rentals

Person Assistant needed. I independently own 4 small companies that feed into one.1. Real-estate investment Company (buy homes)2. Construction Company (not for outside hire ) used only to fully renovate the homes my investment company buys.3. Interior design firm (fully design and decorate vacation homes) Lots of fun4. Luxury Property Management company. Manages large 7+ bedroom vacation Villas.Most importantly im looking for personal day to day PA work.Pay: $22.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Relocation assistance</li></ul>Work Location: In person

Insight Vision Center

Family Personal Assistant &ndash; Job SummaryWe are seeking a highly organized, trustworthy, and proactive Family Personal Assistant to support a busy household and its family members. This role requires exceptional attention to detail, flexibility, and the ability to manage a wide range of personal and administrative responsibilities. The ideal candidate will help streamline daily life by coordinating schedules, managing household tasks, and handling personal errands with professionalism and discretion.Key Responsibilities<ul><li>Manage and coordinate family calendars, including appointments, school schedules, activities, and travel arrangements</li><li>Oversee household operations, ensuring smooth day-to-day functioning</li><li>Run errands such as grocery shopping, dry cleaning, returns, and other personal tasks</li><li>Coordinate and schedule home maintenance, repairs, and vendor services</li><li>Plan and organize family events, gatherings, and special occasions</li><li>Assist with travel planning, including booking flights, accommodations, and itineraries</li><li>Manage household documentation, bills, and basic bookkeeping (e.g., expense tracking, invoicing)</li><li>Handle personal correspondence, emails, and phone calls with professionalism</li><li>Maintain organization of files, records, and important documents</li><li>Support special projects and provide general assistance as needed</li></ul>Required Skills &amp; Qualifications<ul><li>Strong organizational and multitasking skills in a fast-paced environment</li><li>High level of discretion, trustworthiness, and professionalism</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office, Google Workspace, and general administrative tools</li><li>Ability to manage schedules, prioritize tasks, and meet deadlines</li><li>Experience with basic bookkeeping or household budget tracking preferred</li><li>Strong problem-solving skills and a proactive, can-do attitude</li><li>Valid driver&rsquo;s license and reliable transportation (preferred)</li></ul>Pay: $15.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Nashville, TN 37013

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Cosmopolitan Nail Salon

NOW HIRING: Personal AssistantWe&rsquo;re looking for a reliable, organized, and proactive Personal Assistant to help support a busy business owner. This role is perfect for someone who enjoys variety in their day and is comfortable handling both administrative and customer-facing tasks.Responsibilities may include:<ul><li>Managing calls, texts, and emails</li><li>Scheduling and confirming appointments</li><li>Assisting with social media posting and engagement</li><li>Booking travel arrangements, flights, hotels, and transportation</li><li>Organizing calendars and daily tasks</li><li>Assisting with customer service and client communication</li><li>Maintaining a clean and organized workspace</li><li>Running occasional errands and helping with miscellaneous tasks as needed</li><li>Supporting daily business operations</li></ul>Qualifications:<ul><li>Strong communication and organizational skills</li><li>Professional and positive attitude</li><li>Ability to multitask and prioritize responsibilities</li><li>Comfortable with social media platforms</li><li>Reliable transportation preferred</li><li>Previous administrative, receptionist, customer service, or assistant experience is a plus</li></ul>Join us to be a vital part of a vibrant team where your organizational talents will shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position provides the chance to develop your skills in project coordination, office management, and executive support&mdash;making every day rewarding and impactful.Pay: $13.00 - $15.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

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Executive Secretary – Managing Director's Office

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