personal secretary

SMB SERVICES (Hiring For Client)

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.Position: Personal Secretary Company: Humara Ghar (Pvt.) Ltd. Employment Type: Full-Time | Onsite Working Hours: 9:00 AM &ndash; 6:00 PM Location: SMCHS, Block B, KarachiKey Responsibilities&middot; Manage and maintain executive calendars, appointments, and schedules.&middot; Coordinate domestic and international travel arrangements, including itineraries and accommodations.&middot; Prepare, draft, and edit correspondence, reports, presentations, and official documents.&middot; Handle sensitive and confidential information with the highest level of professionalism and discretion.&middot; Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.&middot; Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.&middot; Act as a liaison between the executive, internal departments, and external stakeholders.&middot; Organize and maintain efficient physical and digital filing systems.&middot; Track action items, follow up on assigned tasks, and ensure timely completion.&middot; Assist in planning and coordinating executive-level meetings, events, and engagements.&middot; Perform additional administrative and secretarial duties as assigned by management.Qualifications &amp; Experience&middot; Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).&middot; Experience: Minimum 3&ndash;5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.Skills &amp; Competencies&middot; Excellent verbal and written communication skills.&middot; Strong organizational, planning, and time-management abilities.&middot; High level of discretion and integrity in handling confidential matters.&middot; Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Detail-oriented with strong problem-solving skills.&middot; Ability to multitask, prioritize work, and meet deadlines under pressure.&middot; Professional demeanor with strong interpersonal skills.Job Type: Full-timeWork Location: In person

Personal Secretary

Armador Maritime Services

Job Title: Personal Secretary to Managing Director (Shipping / Maritime)Location: Dubai, UAE Industry: Shipping / Maritime Reporting To: Managing Director (MD) Employment Type: Full-Time Joining: Within 1 Month (Immediate / Short Notice Preferred)Job DescriptionWe are seeking a highly organized, professional, and discreet Personal Secretary to the Managing Director for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as a Personal Secretary / Executive Secretary / PA to Senior Management</li><li>Experience in the shipping or maritime industry is highly preferred</li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of relevant experience supporting senior management</li><li>Prior experience reporting directly to a Managing Director / CEO is preferred</li></ul>Location &amp; Availability<ul><li>Based in Dubai or willing to relocate</li><li>Available to join within one month</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul>How to ApplyInterested candidates who meet the above requirements are encouraged to apply with their updated CV.Job Type: Full-time

Liberty Books Pvt Ltd

Key Responsibilities<ul><li>Manage executive calendars, appointments, and meetings</li><li>Handle confidential correspondence and documentation</li><li>Coordinate travel plans, itineraries, and logistics</li><li>Prepare reports, presentations, and meeting minutes</li></ul>Job Type: FresherPay: Rs35,000.00 per monthWork Location: In person

Oon Track Turnkey Projects Pvt ltd

Experience: 2&ndash;5 YearsIndustry: Fire Fighting / Contracting / Construction⸻Key Responsibilities:Handle day-to-day coordination, scheduling ,assisting &amp; communication for DirectorAssist in Business Development &ndash; finding new leads &amp; opportunitiesSupport in Sales Management &ndash; follow-ups, proposals &amp; reportingManage Client Relations &ndash; meetings, feedback &amp; project coordination.Handle emails, calls &amp; documentation with professionalismComfortable in Travel &amp; Must Be Easy going &amp; Presentable PersonalityJob Type: Full-timePay: ₹20,000.00 - ₹45,000.00 per monthBenefits:<ul><li>Flexible schedule</li><li>Internet reimbursement</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: In person

Pink Sky HR Services

Location: Khar6 days workingJob Title Executive Assistant To Chairman &amp; Directors Department Executive Office / Cross-functional Support Hierarchy Level Executive Gender Preference Male / Female Pay Structure 35000 to 40000 (Depends on Skills) Reporting To Chairman &amp; Directors PRIMARY RESPONSIBILITY Frequency Tasks/ Responsibilities Daily Tasks - Manage Calendar: Appointments, Meetings, Travel Plans - Handle Communications: eMails, Calls, Messages - Prepare Agendas, Take Minutes &amp; Follow-Ups - Maintain Confidentiality &amp; Records - Monitor And Update Chairman &amp; Director&rsquo;s Linkedin, Facebook, other Social Media Sites - Update WhatsApp Status For Sales Team - Office Admin: Typing, Filing, Contacts, Birthday, Anniversary Database - Coordinate With Branches, Agents, POSPs - Track &amp; Manage Chairman &amp; Director&rsquo;s Credit Card Expenses - Handle Petty Cash &amp; Personal Errands (Doctor, Restaurant, Personal Events) - Vendor Onboarding &amp; Coordination - Corporate Gift / Purchase Execution - Exhibition / Sales Team Support If Ongoing - HR / Marketing Shoots Engagement Coordination If Scheduled - Task Sheet / Relative CRM Updates Weekly Tasks - Conduct Sales Review Meetings With Sales Team - Generate Sales Improvement Reports - Create Weekly MIS Reports On Customer Service - Monitor SEO Performance &amp; Ensure Website Updates, Prepare &amp; Manage Blogs / Articles - ePromotion Of Services - Data Mining &amp; Analysis As Per Director&rsquo;s Need - Training Coordination (If Scheduled) - Engage With Key Customer Accounts - Support New Management / Implementation Tasks Monthly Tasks - Plan Director&rsquo;s Travel, Visa or Related Documentation (Domestic / International) - Conduct Monthly Sales Reviews - Provide Monthly Performance Feedback To Sales Team - Submit Innovative Ideas Report (With Implementation Review) - Execute &amp; Check On Going Processes of New Initiatives (Eg. Library Management/ BIMA ecoStar) - Consolidate Special Task Updates Quarterly Tasks - Comprehensive Competition Analysis - Quarterly Sales Review Presentation To Directors - Strategic Review Of MIS (Customer Service, Sales, SEO, Social Media) - Review Online Management System - Evaluate &amp; Redesign Social Media / SEO Strategy - Organize &amp; Coordinate Company Events / Conferences - Review HR/Marketing Employee Engagement Activities , Not Mandatory) Monitoring, And Reporting Preferred ● Exposure To Multi-Branch Coordination, Vendor Management, Or Event Management Will Be A Plus 4. Technical Skills ● Proficiency In Ms Office (Excel, Word, Powerpoint) &ndash; Advanced Excel Skills Must ● Familiarity With CRM Tools, Task Management Systems ● Good Understanding Of SEO, Social Media, Blogs, And ePromotions ● Ability To Prepare MIS, Dashboards, And Analytical Reports ● Strong Knowledge Of eMail, Calendar, And Travel Management Tools 5. Soft Skills ● Excellent Communication &amp; Interpersonal Skills (English, Hindi; Regional Language Is A Plus) ● Strong Organizational &amp; Time Management Ability ● High Level Of Discretion &amp; Confidentiality ● Strong Problem-Solving And Decision-Making Ability ● Ability To Multitask And Work Under Pressure ● Proactive, Self-Motivated, And Result-Oriented 6. Personal Attributes ● Professional Demeanor With Ability To Represent The Director Internally &amp; Externally ● Flexible And Open To Travel (Domestic &amp; International) At Short Notice ● Strong Sense Of Ownership &amp; Accountability ● High Level Of Integrity And Loyalty ● Willingness To Work Beyond Standard Office Hours, If Required ● The Person Must Be Open To Travel &amp; Should Know Driving 4 Wheeler. 7. Key Performance Areas (Linked To KRAs) ● Efficiency In Calendar &amp; Travel Management ● Accuracy In Reporting &amp; MIS Preparation ● Effective Sales &amp; Marketing Support ● Timely Execution Of Projects &amp; Vendor Coordination ● Improved Digital Presence &amp; SEO Performance ● Contribution To HR Engagement &amp; InnovationJob Type: Full-timePay: ₹20,000.00 - ₹30,000.00 per monthWork Location: In person

Personal Secretary- Khar

TutorXvalley

COMPANY NAME: MAZEDAAR FOODSWe are seeking a highly organized and proactive Personal SECRETARY to CEO to provide comprehensive administrative and operational support to senior management. The role requires strong online research capabilities, particularly the ability to independently search for, analyze, and compare products using Google, identify suitable suppliers and manufacturers, and prepare concise comparison summaries.The ideal candidate should have prior experience as a Personal or Administrative Assistant, excellent communication skills, proficiency in MS Office, strong time-management and organizational abilities, and the capacity to handle confidential information with professionalism and discretion.FEMALE ONLY TRAVELLING REQUIRED WITHIN &amp; OUTSIDE KARACHI STRONG BOLD &amp; INDEPENDENT WOMENPLEASE SHARE US YOUR RESUME ON 0317-0502489Job Type: Full-timePay: Up to Rs50,000.00 per monthWork Location: In person

PERSONAL SECRETARY TO CEO (FEMALE ONLY)

DASS LEGAL

Job Title: Junior Personal Secretary / Receptionist (Law Firm)Location: Delhi (Pushpa Bhawan area) Job Type: Full-Time Salary: ₹8,000/month (fixed) + Performance-Based Incentives Probation Period: 3 monthsAbout the FirmWe are a newly established law firm in Delhi, providing legal guidance and assistance to clients. We are looking for a motivated Junior Personal Secretary / Receptionist to join our team and support office operations and client interactions professionally and ethically.Roles &amp; ResponsibilitiesAreaDutiesFront Desk &amp; Reception- Welcome clients and visitors professionally - Handle incoming calls and emails - Schedule appointments and meetingsAdministrative Support- Maintain office files, case documents, and records - Draft simple letters, memos, and office communications - Organize office records efficientlyClient Management (BCI-Compliant)- Assist in managing clients who contact the firm directly - Maintain client information and follow up on appointments - Support senior staff in client-related tasksClerical Assistance- Typing, scanning, filing documents - Data entry and maintaining spreadsheets - Support staff with day-to-day administrative tasksProfessional Development &amp; Coordination- Learn office procedures and law firm workflows - Assist with scheduling, coordination, and documentationRequirements / Qualifications<ul><li>Minimum Qualification: 10+2 (Higher qualification like graduation will be an advantage)</li><li>Excellent communication skills in English and Hindi</li><li>Confident in handling phone calls and client interactions</li><li>Basic computer skills (MS Office, Google Workspace)</li><li>Organized, proactive, and able to multitask</li><li>Willingness to learn and grow with the firm</li></ul>Compensation &amp; Benefits<ul><li>Base Salary: ₹8,000/month</li><li>Performance Incentives: Rewarded for exceptional contribution to office operations and case management (without soliciting clients)</li><li>Probation Period: 3 months (extendable based on performance)</li><li>Certificate of experience provided at the end of probation or employment</li></ul>Why Join Us<ul><li>Hands-on exposure to law firm operations</li><li>Opportunity to learn and grow professionally</li><li>Performance-based incentives for motivated employees</li><li>Supportive and flexible work environment in a growing firm</li></ul>How to Apply<ul><li>Send your resume + short self-introduction highlighting communication skills to:</li><li>advocateashishdass@gmail.com</li></ul>Job Type: Full-timePay: ₹8,000.00 - ₹10,000.00 per monthWork Location: In person

Junior Personal Secretary / Receptionist (Law Firm)

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Personal Secretary- Khar

PERSONAL SECRETARY TO CEO (FEMALE ONLY)

Junior Personal Secretary / Receptionist (Law Firm)