personal secretary

Eastern Shore Auto Repairs

Job Summary Eastern Shore Auto Repairs is seeking a dynamic and highly organized Personal Assistant/Secretary to provide exceptional administrative and operational support to our automotive management team. This role is vital in ensuring seamless day-to-day functioning by managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will demonstrate proactive problem-solving skills, technical proficiency, and a passion for facilitating executive success. Join us to contribute to a fast-paced automotive garage where your organizational expertise and collaborative spirit will make a meaningful impact every day!Responsibilities<ul><li>Working closely with Service Manager on project coordination and deadline tracking to enhance operational efficiency.</li><li>Manage and coordinate appointments for customers and technicians efficiently using R.O. Writer and Google Calendars.</li><li>Provide comprehensive executive administrative support including email, document proofreading, transcription, and data entry to ensure accuracy and timely communication.</li><li>Organize and plan events, meetings, and travel arrangements while handling logistics with attention to detail.</li><li>Oversee office management tasks such as filing, front desk duties, multi-line phone systems, maintaining inventory and cleaning.</li><li>Utilize productivity software like R.O. Writer (shop management software) and inventory websites (ProDemand, Advance Auto Parts, etc) to prepare customer invoices, technician work orders, etc. that meet high standards of professionalism.</li><li>Facilitate communication through proper phone etiquette by voice and text.</li></ul>Qualifications<ul><li>Must have valid driver's license, clear driving record and comfortable driving different vehicle models.</li><li>Lift 25-50lbs comfortably.</li><li>Be able to clean office spaces with chemicals and take out trash.</li><li>Wiliness to learn and work hard.</li><li>Ability to work from 9am to 6pm Monday thru Friday (Lunch break between 12pm &amp; 1pm)</li><li>Proficient with software calendars, data entry, inventory, online research, filing, bookkeeping, transcription, proofreading and other management tools.</li><li>Excellent organizational skills with the ability to multitask effectively in fast-paced environments.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks.</li><li>Familiarity with office equipment such as multi-line phones, fax machines, scanners, and office supply management systems.</li></ul>Pay: $18.00 per hourWork Location: In person

Personal Assistant

RODELL SEARCH

<div>
 
 
 
 ***LOCAL CANDIDATES ONLY****
 
 
 
 
 
 
 
 We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.
 
 
 
 
 
 Responsibilities:
 
 
 
 PERSONAL ASSISTANT in BOERNE, TX &ndash; PRIVATE RESIDENCE
 
 
 
 
 Personal Assistant (PA)
 
 to a
 
 high-net-worth (HNW) family
 
 to act as the
 
 central coordinator of the family&rsquo;s personnel and household
 
 , ensuring everything runs seamlessly, often anticipating needs before they&rsquo;re expressed, ensuring their daily life runs smoothly, efficiently, and discreetly.
 
 
 
 
 
 
 Household &amp; Lifestyle Management
 
 
 
 
 Coordinate household staff:
 
 Manage schedules and communication between housekeepers, chefs, drivers, pilots, groundskeeper, etc.
 
 
 
 Property management:
 
 Oversee maintenance, repairs, renovations, and contractors across multiple residences.
 
 
 
 Inventory and organization:
 
 Keep track of household supplies.
 
 
 
 Hours &ndash;
 
 Monday to Friday, office on-premises in their Guest Home near their personal residence, Boerne, TX, 8 am to 5 pm (including up to 25% out of office running family errands, deliveries, etc.).
 
 
 
 
 
 
 Scheduling &amp; Logistics
 
 
 
 
 Calendar management:
 
 Handle family and children&rsquo;s schedules, social events, travel, meetings, charity, medical appointments, college tours, etc.
 
 
 
 Travel coordination:
 
 Book flights, arrange private travel, accommodations, and itineraries &mdash; often across multiple time zones.
 
 
 
 Event planning:
 
 Plan dinners, parties, fundraisers, or vacations including coordination with vendors.
 
 
 
 
 
 
 Administrative &amp; Financial Support
 
 
 
 
 Personal errands:
 
 Shopping, gifting, deliveries, appointments, and reminders.
 
 
 
 Bill payment &amp; expense tracking:
 
 Reconcile receipts and manage budgets.
 
 
 
 Document management:
 
 Handle confidential paperwork, insurance renewals, passport updates, etc.
 
 
 
 
 
 
 Liaison &amp; Communication
 
 
 
 
 Gatekeeping:
 
 Manage communication between the family and external contacts.
 
 
 
 Discretion &amp; confidentiality:
 
 Handle sensitive information with complete privacy.
 
 
 
 Representation:
 
 Sometimes act on the family&rsquo;s behalf when interacting with service providers.
 
 
 
 
 
 
 Vacation Property Management
 
 
 
 
 Ensure seamless transitions between homes or vacation properties.
 
 
 
 
 
 
 
 Soft Skills
 
 
 <ul>
 <li>
 
 Discretion and trustworthiness &mdash; maintains absolute confidentiality in all personal and professional matters.
 
 </li>
 <li>
 
 Extreme attention to detail &mdash; nothing slips through the cracks; anticipates needs before they&rsquo;re voiced.
 
 </li>
 <li>
 
 Takes initiative
 
 &mdash; proactively handles tasks without being asked and seeks solutions, not problems.
 </li>
 <li>
 
 High energy and positive demeanor
 
 &mdash; approaches every day with enthusiasm, professionalism, and poise.
 </li>
 <li>
 
 Master planner and organizer
 
 &mdash; expertly manages schedules, travel, logistics, and priorities.
 </li>
 <li>
 
 Flexible and dependable
 
 &mdash; adapts seamlessly to changing demands and is available when needed.
 </li>
 <li>
 
 Polished communication and etiquette
 
 &mdash; represents the principal with grace and professionalism in all interactions.
 </li>
 <li>
 
 Problem-solving and anticipatory thinking
 
 &mdash; foresees challenges, finds efficient solutions, and ensures everything runs smoothly.
 </li>
 </ul>
 
 
 
 
 Ideally looking for 3~ years of experience, with a go-getter attitude.
 
 
 
 
</div>

White Glove Services

[NEW ROLE] ROLE: Personal Assistant LOCATION: Los Angeles, California ROSTER: 12/6 (12 hours per day, 6 days a week) SALARY: &pound;1500 ($2000 USD per week) negotiable START: ASAPDETAILS:⁠ ⁠Wardrobe management ⁠ ⁠Managing personal shopping requirements on behalf of the principal ⁠ ⁠Ordering of luxury goods ⁠ ⁠First point of contact for the principal ⁠ ⁠Making and managing restaurant reservations ⁠ ⁠Must be familiar with luxury brands, in particular fashion brands ⁠ ⁠Must have experience and knowledge in fashion and beauty or have previously worked in the industries. Must always stay up to date with the latest fashion trends, luxury brands, and designer collections ⁠ ⁠Must be willing to travel internationally ⁠ ⁠⁠Must be happy to sign NDA ⁠ ⁠⁠⁠Must be formally qualified with background check and references ⁠ ⁠⁠Accommodation, visa, flights and meals are providedTo APPLY, email: recruit@whitegloveservices.org with your resume and supporting documents. Due to cultural and religious considerations, this position is open to female applicants only.Pay: $2,000.00 per weekExperience:<ul><li>Personal assistant: 2 years (Required)</li></ul>Work Location: In person

Temple University Health System

Provides direct and indirect patient care duties under the guidance and direction of the registered nurse. Responsible for implementing components of the plan of care through the initiation/completion of procedures relating to basic human, mental health and social needs; comfort, safety and emergency measures; activities of daily living; personal care needs; nutrition and fluid needs; and elimination needs. Measures vitals signs, interprets cardiac monitoring strips, identifies dysrhythmias, documents monitoring strips and reports information to the registered nurse. Performs ECGs, venipuncture, capillary blood glucose testing, and Unit Secretary, Patient Transport and Environment of Care duties.
 
Education
 Other Successful completion of Nurses Aide/Medical Assistant Training and Competency Evaluation program or successful completion of the Fundamentals of Nursing Care Course in a Registered Professional Nurse program. Required
 High School Diploma or Equivalent Preferred
 
Experience
 General Experience as a nursing assistant, medical assistant, monitor technician and/or unit secretary. Preferred
 General Experience as a nursing assistant, medical assistant, monitor technician, phlebotomist and/or unit secretary - for Medical Telemetry Preferred
 
Licenses

PATIENT CARE TECHNICIAN 6A Med Surg 24HR Night Shift (7pm-7:30am) Episcopal Campus

Careers Inc

We are seeking a responsible, trustworthy, and organized Personal Assistant to support a family with daily childcare needs. The ideal candidate will supervise, transport, coordinate activities, and assist with the daily routines of children and teenagers, always ensuring their safety, privacy, and well‑being.Responsibilities:<ul><li>Pick up children from school or daycare and transport them home, to extracurricular activities, or medical/other appointments as needed.</li><li>Ensure the safety, well‑being, and privacy of the children always.</li><li>Stay informed of the parents&rsquo; schedules to maintain continuity in the children&rsquo;s daily itinerary.</li><li>Support errands and tasks related to the parents and children.</li><li>Communicate and coordinate with school staff, household personnel, and family members as needed.</li><li>Ensure proper and responsible use of the family&rsquo;s vehicle, equipment, and resources.</li><li>Coordinate logistics for extracurricular activities.</li><li>Provide a daily update to parents with key events or notable situations.</li><li>Prepare basic meals and assist with children&rsquo;s routines such as bathing.</li><li>Availability Monday through Friday from 3:00 pm to 8:00 pm.</li></ul>Requirements:<ul><li>Minimum education: High school diploma; some college or technical coursework preferred.</li><li>Valid driver&rsquo;s license and personal vehicle.</li><li>Good communication skills and basic to intermediate English proficiency.</li><li>1&ndash;2 years of experience as a caregiver, family assistant, or in roles involving coordination of children&rsquo;s activities.</li><li>Discreet, responsible, organized, and capable of multitasking while prioritizing children&rsquo;s safety.</li><li>Genuine passion for working with children.</li></ul>Job Type: Part-TimeJob Type: Full-timeWork Location: In person

Career Group

<div>
 
 A high-profile principal is seeking an experienced and dedicated Personal Assistant to provide seamless day-to-day support in a fast-paced, ever-changing environment. This is a true lifestyle role for someone who thrives on solving problems, anticipating needs, and making the impossible happen. The ideal candidate is resourceful, detail-oriented, and understands the level of commitment required to support a high-performing principal and family with the utmost discretion and professionalism.
 
 
 This position includes a combination of remote work, support from the principal's residence, and extensive domestic and international travel. The right individual is highly flexible, adaptable, and able to pivot at a moment's notice. We are looking for someone who takes pride in the details, genuinely enjoys being in a support role, and is energized by navigating complex schedules, changing priorities, and the day-to-day demands of supporting a busy principal.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex personal scheduling, travel, and day-to-day logistics
 </li>
 <li>
 Coordinate detailed domestic and international travel itineraries
 </li>
 <li>
 Handle personal projects, gifting, errands, appointments, and special requests
 </li>
 <li>
 Provide on-site support during travel, events, and appearances
 </li>
 <li>
 Manage expenses, receipts, and administrative tasks with exceptional accuracy
 </li>
 <li>
 Serve as a trusted liaison with household staff, vendors, and outside partners
 </li>
 <li>
 Anticipate needs, solve problems quickly, and ensure every detail is handled seamlessly
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 3+ years of experience supporting a high-demand executive, entrepreneur, or public figure
 </li>
 <li>
 Available to work a flexible schedule with a genuine 24/7 mindset when needed
 </li>
 <li>
 Highly organized, proactive, and calm under pressure
 </li>
 <li>
 Outstanding communication skills with impeccable discretion and professionalism
 </li>
 <li>
 Tech-savvy and proficient with Apple products, Google Workspace, and productivity tools
 </li>
 <li>
 Valid passport and willingness to travel frequently
 </li>
 <li>
 San Diego-based candidates are strongly preferred
 </li>
 </ul>
 
 
 
 
 Salary is DOE $120,000-$140,000
 
</div>

Excellence Services, LLC

<div>
 Location: Atherton, CA, 94027 (On-site)
 
 
 Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt
 
 
 Availability: Typically 9am~5:30pm M-F. Be available and on-call as needed.
 
 
 
 Compensation
 
 
 
 <ul>
 <li>
 $120,000 - $140,000/year (depends on experience)
 </li>
 <li>
 Discretionary year-end bonus (up to 20%)
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid vacation, holidays, sick days
 </li>
 <li>
 Paid meal breaks
 </li>
 <li>
 Regular reviews &amp; advancement opportunities
 
 
 </li>
 </ul>
 
 Introduction
 
 
 
 We are seeking a Butler/Personal Assistant to join a dynamic, high-end private household. This role requires direct involvement in both managing and assisting in various household operations, requiring a balance of humility and service-driven dedication with the assertiveness necessary for staff oversight and accountability. You will be an essential part of a collaborative team, each member overseeing different aspects of household operations. This position is ideal for someone adaptable, committed, and experienced in management, who can firmly uphold standards while effectively guiding staff. Your application is welcome if you meet these criteria.
 
 
 
 Duties
 
 
 
 <ul>
 <li>
 Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently.
 </li>
 <li>
 Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely.
 </li>
 <li>
 Manage home maintenance, overseeing all aspects of property upkeep and repairs.
 </li>
 <li>
 Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination.
 </li>
 <li>
 Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality.
 </li>
 <li>
 Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment.
 </li>
 <li>
 Oversee household inventory, ensuring adequate supply and organization of household items.
 </li>
 <li>
 Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed.
 </li>
 <li>
 Handle incoming calls and guest greetings; manage the Principals&rsquo; personal calendars with precision.
 </li>
 <li>
 Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution.
 </li>
 <li>
 Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 5 years of management experience, with proven ability to manage a small team.
 </li>
 <li>
 Bachelor's degree or higher; previous experience as a personal assistant is preferred.
 </li>
 <li>
 Experienced in hospitality or family office settings.
 </li>
 <li>
 Strong analytical, learning, and communication skills, with strict adherence to confidentiality.
 </li>
 <li>
 Technologically proficient, particularly with G-suite, iPhone, and MacBook.
 </li>
 <li>
 Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities.
 </li>
 <li>
 Positive and team-focused, with outstanding interpersonal skills and vendor management experience.
 </li>
 <li>
 Proficiency in English, both written and spoken.
 </li>
 <li>
 Flexible schedule, willing to work different shifts as needed. (e.g., holidays, weekends, evenings, etc.)
 </li>
 <li>
 Must be legally authorized to work in the United States and able to pass extensive background checks.
 </li>
 <li>
 Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.
 </li>
 <li>
 Reliable transportation for daily commute to Atherton, CA.
 </li>
 <li>
 Seeking a long-term commitment.
 
 
 </li>
 </ul>
 
 Core Values
 
 
 
 <ul>
 <li>
 Principals&rsquo; First: Always put our principals&rsquo; needs and interests first.
 </li>
 <li>
 Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes.
 </li>
 <li>
 Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly.
 </li>
 <li>
 Dedication: Shows a deep commitment to the role and the company.
 </li>
 <li>
 Accountable: Takes ownership of tasks and completes thorough due diligence.
 </li>
 <li>
 Independent: Thinks and acts independently. Able to be self-taught and keep improving.
 </li>
 <li>
 Resilience: Never complains or shies away from work. Welcome constructive feedback and can thrive under pressure.
 
 
 </li>
 </ul>
 #zr
</div>

Butler / Personal Assistant

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PATIENT CARE TECHNICIAN 6A Med Surg 24HR Night Shift (7pm-7:30am) Episcopal Campus

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