personal secretary

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Role : Personal secretary ( He will reporting to the Chairman )
 
 
 
 Location : Dubai, U.A.E.
 
 
 Salary AED 12000 all inclusive.
 
 
 
 
 
 
 We are hiring for a Personal Secretary for the Holding Group in Dubai. He must have a strong background in handling administrative and compliance role
 
 
 
 
 
 .
 
 The role includes the followin
 
 
 g:?
 
 ? Core Responsibilities of a Personal Secretary in a Holding Compan
 
 
 
 y:1
 
 . Compliance &amp; Governan
 
 
 <ul>
 <li>
 ceEnsuring the business complies with local company laws and regulations (e.g. Companies Act, filing deadlines, licenses
 </li>
 <li>
 ).Maintaining statutory registers (e.g. register of members/shareholders, directors, charges
 </li>
 <li>
 ).Filing annual returns, handling offshore transactions and other documents with regulator
 </li>
 </ul>
 
 s.2
 
 . Board &amp; Shareholder Meetin
 
 
 <ul>
 <li>
 gsOrganizing board and shareholders&rsquo; meeting
 </li>
 <li>
 s.Preparing agendas, drafting minutes, and circulating the
 </li>
 </ul>
 
 m.3
 
 . Record-Keeping &amp; Documentati
 
 
 <ul>
 <li>
 onMaintaining company records, handling transactions to BVIs, Singapore, Mauritius, etc and maintaining share certificates, and transfer document
 </li>
 </ul>
 
 
 s.Requirement
 
 
 <ul>
 <li>
 
 s:Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoi
 
 </li>
 <li>
 ntProvide high-level administrative and personal support to senior executives while also managing corporate events, meetings, and special function
 </li>
 <li>
 
 s.Proven experience in running C-level administration offices and managing operation
 
 </li>
 <li>
 s.Support with Minimum 5-7 years&rsquo; experience in C-Level as a Personal Assistan
 </li>
 <li>
 
 t.Communication in English is an absolute mus
 
 </li>
 </ul>
 
 
 
 t.
</div>

Personal Secretary

Manage Office & Online Client Dealing

READ FULL DETAILS BEFORE APPLYWe require a good-looking female (bold and Modernly Dressed) full-time Personal Secretary. Only serious candidates should apply. She has to work CLOSELY with BOSS must know about the Personal Secretary work requirements.The candidate must have previous experience in client dealing, as well expert in Boss handling with the following abilities.<ul><li>Candidate will assist the Boss in day to day task</li><li>Candidate will have to assist Boss in his queries and belongings</li><li>Perform additional Personal Secretarial work assigned and when required</li><li>Maintain the daily meeting schedules</li><li>Maintain the banks and clients records</li><li>Researching and analyzing market trends and competitor</li><li>Creating and maintaining client relationships</li><li>Self-motivated yet customer-focused.</li><li>Negotiating and liaising with third-party marketing agencies</li></ul>Salary is depending on Candidate's Profile and Knowledge about Personal Secretary. work Responsibilities and AbilityWillingness to travel:<ul><li>70% (Required)</li></ul>Job Types: Full-time, Contract, New-GradPay: Rs35,000.00 - Rs40,000.00 per monthApplication Question(s):<ul><li>DO U live in a hostel in Lahore (Preferred)</li></ul>Experience:<ul><li>Personal Assitant: 1 year (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

Req. Female Office Assistant cum Personal Secretary PA (Read Full Details Before Apply)

RTS Fashion LLC

Job SummaryWe are seeking a highly organized and proactive HR/Admin &amp; Personal Secretary to provide comprehensive human resources, administrative, and executive support. The ideal candidate will be responsible for managing HR operations, overseeing office administration, and providing confidential personal assistance to the Managing Director while ensuring smooth day-to-day business operations.Key Responsibilities:Human Resources (HR)<ul><li>Manage recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.</li><li>Maintain and update employee records and HR databases.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Coordinate employee insurance, visa, and medical requirements.</li><li>Ensure compliance with labor laws, company policies, and HR procedures.</li><li>Support employee engagement and performance management activities.</li></ul>Administration<ul><li>Oversee daily office administration and ensure efficient office operations.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate facility maintenance and office housekeeping services</li><li>Maintain company records and ensure proper document control.</li></ul>Personal Secretary to Managing Director<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Draft, review, and manage confidential correspondence and reports.</li><li>Coordinate personal and business-related tasks as assigned.</li><li>Maintain strict confidentiality regarding company and executive matters.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor's degree in human resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR, administration, and executive support roles.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong interpersonal and problem-solving abilities.</li></ul>Preferred Attributes<ul><li>Professional appearance and demeanor.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and accuracy.</li><li>Flexible, proactive, and capable of handling multiple responsibilities simultaneously.</li></ul>Reporting To: Managing DirectorPay: Up to AED6,000.00 per monthWork Location: In person

HR & Admin Executive Cum Secretary

STAR PETROCHEM

A Personal Secretary to the Managing Director provides high-level administrative support, managing schedules/complex calenders, screening correspondence, and coordinating travels.Should act as a primary gatekeeper, and ensure the smooth execution of day-to-day executive operations.They act as a liaison between the MD and General Managers &amp; Stakeholders, prepare reports, and role requires handle highly confidential information with discretion.Work Location: Remote

Secretary to the Managing Director

Executive Secretary &amp; Guest Relations OfficerPosition OverviewThe Executive Secretary &amp; Guest Relations Officer serves as the first point of contact for visitors, clients and stakeholders. The role combines executive administrative support, front desk reception responsibilities and guest relations to ensure a professional, welcoming and seamless experience for all visitors.The successful candidate will be responsible for managing reception operations, coordinating meetings, supporting senior management and ensuring all guests receive exceptional service from arrival to departure.Key ResponsibilitiesReception &amp; Front Desk Management<ul><li>Welcome and assist visitors, clients and stakeholders in a professional and courteous manner.</li><li>Manage the reception area to ensure it remains organised and presentable at all times.</li><li>Answer incoming telephone calls and direct enquiries appropriately.</li><li>Coordinate visitor registrations and appointments.</li><li>Receive and distribute incoming correspondence and deliveries.</li></ul>Executive Secretary Duties<ul><li>Provide administrative support to senior management and executives.</li><li>Manage calendars, appointments and meeting schedules.</li><li>Prepare meeting rooms and coordinate internal and external meetings.</li><li>Draft correspondence, reports and presentations when required.</li><li>Maintain organised filing systems and company records.</li><li>Coordinate travel arrangements, accommodation and logistics for executives.</li></ul>Guest Relations &amp; Hospitality<ul><li>Ensure all visitors receive a premium and professional experience.</li><li>Coordinate refreshments and hospitality for guests and meetings.</li><li>Manage VIP visitor arrangements and executive guest visits.</li><li>Assist with showroom tours and visitor coordination.</li><li>Handle guest enquiries and special requests efficiently and professionally.</li><li>Maintain high standards of customer service and hospitality.</li></ul>Office Administration<ul><li>Monitor office supplies and coordinate procurement requirements.</li><li>Support day-to-day office operations and administration.</li><li>Liaise with suppliers, service providers and contractors as required.</li><li>Assist with company events, presentations and stakeholder meetings.</li></ul>Qualifications &amp; Experience<ul><li>Previous experience in reception, administration, executive support or guest relations.</li><li>Strong organisational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and conduct.</li><li>Proficiency in Microsoft Office and administrative systems.</li><li>Fluent in English; Arabic is advantageous.</li></ul>Key Competencies<ul><li>Professional communication</li><li>Customer service excellence</li><li>Organisation and planning</li><li>Time management</li><li>Attention to detail</li><li>Hospitality and guest care</li><li>Confidentiality and discretion</li></ul>Reporting LineReports to:Office Manager / Chief Executive OfficerWorks closely with:<ul><li>Executive Management Team</li><li>Sales Team</li><li>Client Relations Team</li><li>Marketing Team</li><li>External Visitors and Stakeholders</li></ul>Key Performance Indicators (KPIs)<ul><li>Visitor satisfaction</li><li>Response times to enquiries</li><li>Meeting coordination efficiency</li><li>Administrative accuracy</li><li>Reception presentation standards</li><li>Executive support effectiveness</li></ul>Professional Attributes<ul><li>Friendly and welcoming personality.</li><li>Highly organised and dependable.</li><li>Professional and well-presented.</li><li>Strong interpersonal skills.</li><li>Able to remain calm and composed under pressure.</li><li>Passionate about delivering exceptional guest experiences.</li></ul>Work Location: In person

Personal Assistant

Stars by Afra general trading

Female Personal Assistant &amp; Operations CoordinatorLocation: Abu Dhabi (Al Zeina / Khalifa City)About the RoleWe are seeking a highly organized, proactive, and trustworthy Personal Assistant &amp; Operations Coordinator to support a business owner with both business and personal administrative responsibilities. The ideal candidate will be a strong multitasker who can manage schedules, coordinate suppliers, follow up on tasks, and ensure smooth day-to-day operations.Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage calendar, appointments, and scheduling</li><li>Organize meetings and reminders</li><li>Book travel, hotels, and transportation</li><li>Assist with personal errands and appointments</li><li>Coordinate gift purchases and deliveries</li><li>Maintain confidentiality at all times</li></ul>Business Administration<ul><li>Manage emails and correspondence</li><li>Prepare reports, presentations, and documents</li><li>Maintain organized digital and physical filing systems</li><li>Track deadlines and action items</li><li>Follow up on outstanding tasks and commitments</li></ul>Operations &amp; Studio Support<ul><li>Coordinate with suppliers and service providers</li><li>Track orders, deliveries, and inventory requirements</li><li>Assist in organizing workshops and events</li><li>Support scheduling of staff and activities</li><li>Follow up on quotations, invoices, and payments</li><li>Ensure smooth communication between team members</li></ul>Project Coordination<ul><li>Maintain project trackers and task lists</li><li>Follow up with stakeholders to ensure deadlines are met</li><li>Assist with business development and partnership opportunities</li><li>Support marketing and promotional activities when required</li></ul>Requirements<ul><li>3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator</li><li>Strong organizational and multitasking skills</li><li>Excellent English communication skills (written and verbal)</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint)</li><li>Comfortable using Google Workspace and WhatsApp Business</li><li>Experience coordinating schedules and multiple priorities</li><li>High attention to detail</li><li>Professional, reliable, and proactive</li><li>UAE driving license preferred</li></ul>Preferred Experience<ul><li>Events or hospitality industry experience</li><li>Small business or startup experience</li><li>Social media coordination experience</li><li>Experience handling suppliers and procurement</li></ul>Personality Traits<ul><li>Highly organized</li><li>Problem solver</li><li>Takes initiative without constant supervision</li><li>Calm under pressure</li><li>Friendly and professional</li><li>Trustworthy and discreet</li></ul>Pay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>What is your gender?</li></ul>Work Location: On the road

Tadawi Medical Center

We are looking for a proactive, highly organized, and professional Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will manage schedules, coordinate appointments, handle correspondence, liaise with suppliers and external parties, and assist with personal and business-related tasks to ensure the smooth and efficient management of daily operations.Key Responsibilities:<ul><li>Manage calendars, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, emails, and communications.</li><li>Coordinate with suppliers and service providers regarding products, orders, and follow-ups.</li><li>Prepare, complete, and submit forms and administrative documents as required</li><li>Maintain deadlines, schedules, and reminders to ensure timely completion of tasks.</li><li>Assist with personal errands and special projects.</li><li>Maintain confidentiality and manage sensitive information.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Excellent organizational, communication, and time-management skills.</li><li>Proficiency in Microsoft Office &amp; common productivity tools.</li><li>Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>Strong problem-solving skills and attention to detail.</li></ul>Job Type: Full-timeLicense/Certification:<ul><li>QID (Required)</li></ul>Work Location: In person

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4434 personal secretary jobs Near Me

Personal Secretary

Req. Female Office Assistant cum Personal Secretary PA (Read Full Details Before Apply)

HR & Admin Executive Cum Secretary

Secretary to the Managing Director

Personal Assistant

Personal Assistant

Personal Assistant