personalized living assistant

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Professional Personal Assistant who must be able to speak Tagalog to provide dedicated support to one of our partners.Key Responsibilities:&middot; Manage the partner&rsquo;s schedule, appointments, and correspondence efficiently.&middot; Handle emails, calls, and client communications with professionalism.&middot; Maintain high attention to detail in documents, reports, and daily tasks.&middot; Assist with organizing meetings and other professional commitments.&middot; Ensure smooth workflow and prioritize tasks effectively to support the partner&rsquo;s work.Requirements:&middot; Proven experience as a Personal Assistant or Secretary role.&middot; Excellent verbal and written communication skills in English.&middot; Strong organizational, multitasking, and time-management abilities.&middot; Professional appearance and well-groomed.&middot; High level of discretion and confidentiality.&middot; Dynamic and energetic candidates preferred (24&ndash;30 years old).Interested candidates are invited to send their CV to: ailyn.etakar0312@gmail.comJob Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Personal Assistant

Barqtron Engineering Solutions

Job SummaryThe Personal Assistant to the CEO provides high-level administrative and organizational support to the CEO, ensuring the smooth functioning of daily operations. The ideal candidate will possess exceptional organizational skills, discretion, and a proactive approach to managing responsibilities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, including scheduling meetings, &amp; appointments, preparing agendas, and recording minutes of meetings.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Ensure and prepare the necessary materials and information for meetings.</li><li>Handle confidential correspondence, emails, and communication</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Arrange and coordinate meetings, including preparing agendas and recording minutes.</li><li>Ensure follow-ups on action items discussed during meetings.</li><li>Plan and organize domestic and international travel, including itineraries, transportation, and accommodations, Visa requirements, and travel-related expenses.</li><li>Act as a bridge for communication between the CEO and internal/external stakeholders.</li><li>Assist in organizing company events, conferences, and client meetings.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree.</li><li>Proven 3, 4 Years of experience as a personal assistant or executive assistant to senior management.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and other office productivity tools.</li><li>Ability to multitask and handle a fast-paced environment.</li><li>High level of discretion and integrity in handling confidential information.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Lorien

Role: Personal Assistant Location: London - 4-5 x days per week Rate: £260 per day (Umbrella) Duration: End date is 19th December - Must be able to start in the next week We are seeking an organised and proactive Personal Assistant to support the Executive Assistant (EA) to the Chief Creative Officer (CCO) for a high end Fashion brand based in London. This role provides comprehensive administrative support to the EA, assists the Creative Studio team with day-to-day operations, and supports two Vice Presidents with diary and expense management. This position is ideal for someone who thrives in a fast-paced, creative environment and enjoys collaborating across multiple teams while maintaining professionalism, discretion, and confidentiality at all times. Key Responsibilities: <ul> <li>Partner with the EA to the CCO on all aspects of office coordination.</li><li>Develop a strong understanding of departmental and executive priorities to manage diaries, requests, and workload proactively.</li><li>Process expenses for the CCO, EA, and VPs in line with company policy.</li><li>Manage complex diaries for two VPs, ensuring effective scheduling and prioritisation.</li><li>Provide administrative and coordination support to the Creative Studio team.</li><li>Assist with travel bookings and logistics for the CCO, ensuring adherence to company policies.</li><li>Track and manage CCO office spend and budget.</li><li>Deliver a VIP experience for all guests and visitors.</li><li>Act as the first point of contact for enquiries to the CCO office, resolving issues where possible before escalation.</li><li>Support ad hoc needs such as IT requests, corporate card applications, and general office coordination.</li><li>Prepare meeting materials and ensure proper setup in collaboration with the Studio team.</li><li>Maintain HR systems and team records (travel, sickness, holidays).</li><li>Stay up to date with company policies, training, and relevant updates.</li><li>Serve as a link between the CCO office and various internal teams, ensuring smooth communication and information flow.</li><li>Maintain office supplies, process invoices, prepare purchase orders, and liaise with HR for operational matters.</li><li>Plan and coordinate in-house and off-site activities, including meeting room and restaurant bookings</li></ul> If this role is of interest please apply Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Astellas

Algemene informatie
 
Vacatureadvertentie
 
Executive Assistant to the General Manager
 
Locatie
 
Turkije
 
Functie/Business Area
 
Administration
 
Werkcategorie
 
Arbeidsovereenkomst voor onbepaalde tijd
 
Functiebeschrijving
 
Personal Assistant
 
About Astellas: 
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
 We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
 We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
 Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
 We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
 Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
 
The Opportunity: 
As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™."
 
Hybrid Working: 
At Astellas, we recognize the importance of balancing your work and home life. This role offers a remote working solution so you can optimize the most productive work environment for you to succeed and deliver.
 
Key Responsibilities: 
Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources.
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications.
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives.
 Draft reports, presentations, and meeting minutes as needed for executive communication
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries.
 Oversee and coordinate office logistics, building facility management.
 Occupational Health and Safety responsibilities.
 
Essential Knowledge & Experience: 
Proven experience in executive assistance, office coordination, or similar administrative roles.
 Strong multitasking, organizational, and time management skills.
 Strong proficiency in MS Office and virtual collaboration tools.
 Analytical, detail-oriented with the ability to manage complex tasks.
 Quick learner with a sharp, results-oriented approach.
 Experience coordinating cross-functional teams and liaising with senior stakeholders.
 Discretion and confidentiality in handling sensitive information.
 Fluency in written and spoken business English.
 
Preferred Experience: 
Familiarity with compliance and regulatory requirements in the healthcare sector.
 
Education: 
Bachelor’s degree, or equivalent.
 
Additional Information: 
This is a permanent, full-time position.
 Location: This position is based in Istanbul, Türkiye.
 This position follows our hybrid working model. Role requires a blend of home and a minimum of 3 days per week in our Istanbul office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 #LI-Istanbul #LI-Hybrid #LI-MO1

Executive Assistant to the General Manager

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents.</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

<div>
 We are seeking an experienced and highly organized
 
 Personal Assistant
 
 to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
 </li>
 <li>
 Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
 </li>
 <li>
 Coordination of client property viewings
 </li>
 <li>
 Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards
 </li>
 <li>
 Coordinate daily schedules, meetings, and client appointments
 </li>
 <li>
 Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents
 </li>
 <li>
 Support in preparing listing presentations, client updates, and other sales-related material
 </li>
 <li>
 Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
 </li>
 <li>
 Coordinate with internal departments (finance, legal, admin) for smooth deal closures
 </li>
 <li>
 Conduct cold calling to generate new leads and expand client database
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Excel and PowerPoint
 </li>
 <li>
 Strong email communication skills with attention to tone, grammar, and clarity
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Confident in analyzing and interpreting reports and performance metrics
 </li>
 <li>
 Familiarity in CRM, Property Search Portals and Property Monitor software usage
 </li>
 <li>
 Professional, proactive, and dependable with a positive attitude
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks effectively
 </li>
 <li>
 Background as a Personal Assistant or in a related role will be an added advantage
 </li>
 <li>
 Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Opportunity to work with one of Dubai's leading real estate firms
 </li>
 <li>
 A dynamic and professional work environment with growth opportunities
 </li>
 <li>
 Hands-on experience in the real estate industry with a supportive team
 </li>
 <li>
 A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations
 
 
 </li>
 </ul>
 If you meet the requirements and are excited about this opportunity,
 
 apply now
 
 and become a part of the Driven Properties team! 🚀
</div>

Siemens

<div>
 
 Dear Aspirant!
 
 
 
 We empower our people to stay resilient and relevant in a constantly changing world. We&rsquo;re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you&rsquo;d make a great addition to our vibrant international team.
 
 
 
 We are looking for: Personal Assistant
 
 
 
 
 You&rsquo;ll make an impact by:
 
 
 
 <ul>
 <li>
 to support our team. This role is critical for ensuring smooth administrative processes and effective communication across global teams.
 </li>
 <li>
 Execute request-to-approval workflows in MyMailSAP.
 </li>
 <li>
 Handle service orders and hardware purchases in compliance with company policies.
 </li>
 <li>
 Proactively manage status updates and ensure policy-compliant purchasing.
 </li>
 <li>
 Coordinate travel arrangements, including itinerary planning and change handling.
 </li>
 <li>
 Ensure compliance with company travel policies.
 </li>
 <li>
 Manage travel expense reporting and reimbursement processes.
 </li>
 <li>
 Manage cross-team scheduling and recurring meetings.
 </li>
 <li>
 Handle rescheduling, conflict resolution, and availability checks.
 </li>
 <li>
 Support structured planning for leadership and project meetings.
 </li>
 <li>
 Communicate and coordinate with secretariats of other Siemens units for scheduling alignment.
 </li>
 <li>
 Assist in preparing newsletters, presentations, and internal communications.
 </li>
 <li>
 Coordinate with teams for content management (SharePoint, email, intranet).
 </li>
 <li>
 Support visual storytelling and drafting strategic messages aligned with leadership guidance.
 
 
 </li>
 </ul>
 
 Use your skills to move the world forward!
 
 
 
 <ul>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication skills in English (written and verbal).
 </li>
 <li>
 Proficiency in MS Office tools and familiarity with SAP systems (MyMailSAP preferred).
 </li>
 <li>
 Ability to work independently and take responsibility for assigned topics.
 </li>
 <li>
 Experience in administrative support or similar roles is a plus.
 </li>
 <li>
 Flexibility and adaptability to changing requirements and time zones.
 </li>
 <li>
 Strong collaboration skills in virtual, global teams using tools like Microsoft Teams.
 </li>
 <li>
 German language skills Must.
 </li>
 <li>
 Experience working with or for German headquarters.
 </li>
 <li>
 A dynamic and diverse team with a collaborative spirit.
 </li>
 <li>
 A positive atmosphere across countries and cultures.
 </li>
 <li>
 Opportunities to contribute to global IT transformation projects.
 
 
 </li>
 </ul>
 
 Create a better #TomorrowWithUs!
 
 
 
 This role is based in Pune, where you&rsquo;ll get the chance to work with teams impacting entire cities, countries - and the shape of things to come.
 
 
 We&rsquo;re Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and creativity and help us shape tomorrow.
 
 
 Find out more about Siemens careers at: www.siemens.com/careers
 
 
 
 Find out more about the Digital world of Siemens here:
 
 www.siemens.com/careers/digitalminds
</div>

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