personnel assistant

Chenega Corporation

<div>Req ID: 37993
Summary
Personnel Assistant I
Manama, Bahrain
Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer&rsquo;s core culture? If so, Chenega Military, Intelligence &amp; Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!
Chenega Analytic Business Solutions (CABS) provides federal agencies and commercial customers with trusted insights into Records and Information Management, Administrative Solutions, Information Technology, Engineering, and Training. Formed in 2017 to serve federal and commercial customers, CABS is 8(a) certified and has grown quickly into a leader in the federal IT and Training environment.
The Personnel Assistant I shall support the Navy Personnel Command by verifying the identity and eligibility of authorized DoD beneficiaries, issuing DoD Identification Cards, and performing DEERS updates in Manama, Bahrain.
Responsibilities
<ul><li>Interact with customers utilizing effective face-to-face customer service skills of positive attitudes, adaptability, friendliness, empathy, time management, communication, de-escalation, and composure in stressful situations.</li>
<li>Verbally acknowledge customers upon arrival.</li>
<li>Verify and issue Common Access Cards (CAC) and Uniformed Service Identification (USID) to eligible recipients through DEERS.</li>
<li>Serve as Verifying Official on DEERS/RAPIDS terminal and ensure input data for accuracy and correctness.</li>
<li>Assist customers with questions concerning identification card eligibility, application requirements, and DEERS.</li>
<li>Answer telephone inquiries.</li>
<li>Monitor customer wait times via sign-in sheets.</li>
<li>Return all failed or retrieved CACs to DMDC monthly.</li>
<li>Ensure all non-DEERS CAC updates are performed accurately and efficiently.</li>
<li>Perform customer services, including but not limited to PIN resets and verifying and updating PKI certificates, etc.</li>
<li>Provide ICA services as necessary to ensure the timely and accurate distribution and retrieval of identification cards, including updating customer information in DEERS.</li>
<li>Initiate CAC requests and distribute CACs and PINs IAW the RAPIDS User Guide.</li>
<li>Verify identification IAW Homeland Security Presidential Directive 12 (HSPD12) and Federal Information Processing Standards FIPS201-1.</li>
<li>Provide ID Card services to all personnel assigned to support customer commands, other military service personnel, retirees and their dependents, and contractors that are verified through the Mission Partner (MP) Identity, Credential and Access Management (ICAM) program.</li>
<li>Ensure appropriate security personnel are immediately notified of any unauthorized or unsafe acts, regardless of the rank or position of the person.</li>
<li>Verbally encourage all customers to submit feedback and ensure all customers are provided with QR codes, phone numbers, and other necessary information to access the program&rsquo;s customer feedback systems through Qualtrics.</li>
<li>Maintain RAPIDS equipment within the physical parameters and configurations established at the time of installation.</li>
<li>Perform printer maintenance as stated in the Maintenance and Cleaning Procedures, located in the Verifying Officials Information System (VIOS).</li>
<li>Perform printer maintenance and User Maintenance on RAPIDS equipment</li>
<li>Keep RAPIDS VPN connected at all times to avoid costly repairs to high-value equipment.</li>
<li>Complete annual company and customer training requirements.</li>
<li>Assist with monthly metrics reporting.</li>
<li>Record labor hours daily.</li>
<li>Other duties as assigned.</li>
</ul>Qualifications
<ul><li>High School Diploma or GED required.</li>
<li>1+ years of experience in a Customer Service environment.</li>
<li>Human Resource (HR) background in either Military Personnel or DEEPS/RAPIDS preferred.</li>
<li>Similar HR experience gained from either the private sector or other Federal Agency is acceptable.</li>
<li>Must have the ability to pass a Navy background check before starting and later maintain a secret clearance.</li>
<li>Must obtain an appropriate work visa before starting.</li>
</ul>Knowledge, Skills, and Abilities:
<ul><li>Proficient in both oral and written communication in order to communicate effectively with others and explain complex actions taken in regard to military members&rsquo; entitlements, allowances, and collections.</li>
<li>Working knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.</li>
<li>Working knowledge of grammar, spelling, capitalization, punctuation, and military terminology commonly used in office settings to prepare material correctly.</li>
<li>Working knowledge of standard office equipment, like computers, electric typewriters, copiers, fax machines, scanners, and other office automation systems, to perform a substantial range of office automation support.</li>
<li>Ability to multitask in a high-stress, performance-based environment.</li>
<li>Ability to establish priorities and meet established deadlines.</li>
<li>Ability to travel locally up to 10% as required.</li>
</ul>How you&rsquo;ll grow
At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there&rsquo;s always room to learn.
We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.
Benefits
At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.
Learn more about what working at Chenega MIOS can mean for you.
Chenega MIOS&rsquo;s culture
Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.
Corporate citizenship
Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.
Learn more about Chenega&rsquo;s impact on the world.
Chenega MIOS News- https://chenegamios.com/news/
Tips from your Talent Acquisition Team
We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:
Chenega MIOS web site - www.chenegamios.com
Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI\_IE369514.11,23.htm
LinkedIn - https://www.linkedin.com/company/1472684/
Facebook - https://www.facebook.com/chenegamios/
\#Chenega Analytic Business Solutions, LLC
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program</div>

Personnel Assistant I

<div>By blending human resources support with travel management expertise, this position contributes to organizational efficiency and employee satisfaction. In this position, one may perform tasks beyond routine clerical such as random and full squadron drug screening and new hire orientation, monitoring/tracking internal employee changes (transfers, leave of absences, changes in job classifications), responding to routine questions on policy and procedures, and providing reports on employee turnover and time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.).

Job Duties &amp; Responsibilities:
<ul><li>Greeting all visitors warmly and professionally, providing courteous assistance to ensure a positive first impression.</li></ul>
<ul><li>Present a professional appearance at all times.</li></ul>
<ul><li>Coordinates travel arrangements for all squadrons.</li></ul>
<ul><li>Schedules hotel, flight, and car rentals and prepare itineraries.</li></ul>
<ul><li>Interact with staff, clients, and various vendors to obtain the best travel deals and ensure that all travel needs are met efficiently and within budget.</li></ul>
<ul><li>Maintain accurate records of travel expenses and report accordingly.</li></ul>
<ul><li>Ensure employees&rsquo; data concerns are addressed and resolved timely to include:</li></ul>

o Re-setting of passwords

o Submitting data requests for login credentials

o Entering workflows

o Temp Pay forms and Military Pay Differential

o Adders &ndash; Adding and removing to UKG earnings.
<ul><li>Inputs and updates information in databases and spreadsheets</li></ul>
<ul><li>Runs reports and provide program data to leadership.</li></ul>

o Earnings Report

o Pre-Check Detail

o Adder Reports

o Seniority Rosters

o Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development.
<ul><li>Manually and electronically correlates data from multiple locations, personnel, databases, and programs.</li></ul>
<ul><li>Manually or electronically produces or distributes information or data in support of the program.</li></ul>
<ul><li>Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs.</li></ul>
<ul><li>Assists with scheduling physicals, hearing tests, and administering drug screens.</li></ul>
<ul><li>Assists with monitoring completion of compliance training as a POC and may assign training as needed.</li></ul>
<ul><li>Assists with the request for required documentation, collection, scanning, and filing as needed.</li></ul>
<ul><li>Assist in updating/replacing onsite poster board for labor law compliance.</li></ul>
<ul><li>Works closely with business advisories and PMO staff to provide program-specific transactional support.</li></ul>
<ul><li>Ensure all employees are treated equally, regardless of gender, ethnic background, or disability.</li></ul> 


Other or Additional Responsibilities:
<ul><li>Performs other duties and assignments as required.</li></ul> 


Knowledge &amp; Skills:
<ul><li>Strong written and oral communication skills</li></ul>
<ul><li>Excellent public speaking, training, and email writing skills</li></ul>
<ul><li>Proficiency in Microsoft Office Suite, HRIS and travel management software.</li></ul>
<ul><li>Proficient in EXCEL, to include pivot tables and formulas</li></ul> 


Experience &amp; Education:
<ul><li>High School Diploma or equivalent.</li></ul>
<ul><li>1-3 Years experience in clerical functions.</li></ul>
<ul><li>General knowledge of personnel clerical tasks, including working within timesheets, reporting, HRIS, and human capital systems.</li></ul>
<ul><li>Basic knowledge and understanding of human resources and genuine interest in related fields.</li></ul>
<ul><li>Experience in defense contracting is preferred.</li></ul> 


Physical Requirements / Working Environment:
<ul><li>Sedentary work.</li></ul>
<ul><li>Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.</li></ul>
<ul><li>The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.</li></ul>
<ul><li>Must be able to meet the program shift schedules. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)</li></ul> 


What We Bring:
<ul><li>At V2X we strive to be market competitive in our total reward offerings.</li></ul>
<ul><li>The successful candidate&rsquo;s starting pay will be based on, but not limited to, their job-related skills, experience, qualifications, work location, and market conditions.</li></ul>
<ul><li>The salary range provided is intended to display the value of the company&rsquo;s base pay compensation for locations in the state of Maryland and may be modified at the discretion of the company.</li></ul>

o Maryland Salary Range: USD $28.00-$31.00 Hourly

Please speak with a recruiter for additional information.

Employee benefits include the following:

o Healthcare coverage

o Life insurance, AD&amp;D, and disability benefits

o Retirement plan

o Wellness programs

o Paid time off, including holidays and leave of absences

o Eligible Tuition Reimbursement

o Learning and Development resources

o Employee assistance resources

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Personnel Assistant II

Paramount Unified School District

Please Note: We are only reviewing applications on Edjoin.In order to be considered for this position, please go to the following link and apply: https://www.edjoin.org/Home/JobPosting/2158488DEFINITION:Under the direction of an assigned supervisor, perform a variety of human resources activities in support of assigned substitute, classified and certificated personnel functions and transactions; serve as an informational resource to employees, applicants and the public regarding assigned personnel functions; establish and maintain personnel records and files.MINIMUM QUALIFICATIONS: Education &amp; Experience:Any combination equivalent to graduation from high school and two years&rsquo; clerical experience including frequent public contact and work with human resources functions involving the recruitment, screening and processing of new employees.REQUIREMENTS <ul><li>Resume</li><li>Two (2) recent letters of recommendation</li></ul>KNOWLEDGE &amp; ABILITIES: Knowledge of: General principles, techniques, procedures, and terminology involved in the recruitment, screening, selection, classification, compensation, and processing of personnel; Human resources office functions, practices, and procedures; General operations, policies, and objectives relating to human resources activities; Record-keeping and report preparation techniques; Correct English usage, grammar, spelling, punctuation, and vocabulary; Modern office procedures and record-keeping techniques; Oral and written communication skills; Interpersonal skills using tact, patience, and courtesy; Operation of a computer and assigned software; Telephone techniques and etiquette; Data control procedures and data entry operations; Mathematic calculations.Ability to:Perform a variety of human resources activities in support of assigned substitute, classified, and certificated personnel functions and transactions; Serve as an informational resource to employees, applicants, and the public regarding personnel functions; Learn, interpret, apply, and explain laws, codes, rules, regulations, policies, and procedures; Establish and maintain personnel records and files; Process a variety of personnel transactions such as new hires, promotions, transfers, salary adjustments, reassignments, terminations, change of status, anniversary, and longevity increments; Distribute, screen, and process various personnel-related forms, applications, and documents; Prepare and distribute vacancy notices, announcements, and postings for job openings; Schedule, arrange, and notify applicants of tests, interviews, and processing appointments; Compose correspondence and written materials independently or from oral instructions; Answer telephones and greet visitors and the public courteously; Operate a computer and other office equipment as assigned; Meet schedules and time lines; Communicate effectively both orally and in writing; Establish and maintain cooperative and effective working relationships with others; Maintain personnel records and documents in a secure and confidential manner; Type or input data accurately and at an acceptable rate of speed.Job Type: Full-timePay: $5,140.00 - $6,583.00 per monthBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Technician

Wilhite and Associates Law Firm, P.C.

Overview:Wilhite and Associates Law Firm, P.C. is seeking a Personal / Office Assistant in Carmel, IN to provide comprehensive support in both personal and professional capacities. Our firm is on the smaller side representing landlords in the apartment industry across the state, including many large national clients. The Firm's owner, Jeff Wilhite, also founded a national training company, Play to Win Seminars. The Seminar Show, both live and in-person, teaches Fair Housing laws to landlords across the nation.The ideal candidate will possess strong administrative skills and the ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who excels in communication and has a knack for problem-solving. The Personal / Office Assistant will play a crucial role in ensuring smooth operations within the office while also assisting with personal tasks as needed. No certain experience is needed for this position.Websites:&#8239;www.playtowinseminars.com&#8239;and&#8239;www.wilhiteassoc.comOur hub is an upscale, contemporary professional office in Carmel, a few blocks from City Center. We prefer applicants with short commutes like near Hamilton County.Key Responsibilities:This position has an incredibly broad and eclectic mix of duties juggling personal and professional aspects of a busy attorney&rsquo;s life and firm. The job is part of the time at the office as an office assistant and part of the time at the owner's house running the personal life of the busy executive owner. Responsibilities may include:<ul><li>Manage calendars, schedule appointments, and coordinate meetings.</li><li>Personal tasks (including laundry, shopping, meal prep, etc.).</li><li>Driving attorney to and from Court appearances.</li><li>Provide executive administrative support, including typing, data entry, and transcription of documents.</li><li>Assist in handling bookkeeping responsibilities to maintain accurate financial records.</li><li>Perform clerical duties such as organizing documents and managing correspondence.</li><li>Answer phones with professionalism.</li><li>Maintain office management tasks including inventory control of supplies and equipment.</li><li>Support front desk operations, greeting visitors and managing inquiries effectively.</li></ul>There are established regular lists for some tasks to be done each day working, some tasks weekly, some monthly. Generally, there is also a large quantity of additional random requests.ExperienceNo certain experience is required for this position. A successful candidate needs excellent time management and organizational skills to compress a large volume of tasks. It is a higher-volume, fast-paced environment, but the good news is... time flies by ! The below skills /experience would be preferred for this position, but again, no certain experience is required:<ul><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong phone etiquette and interpersonal skills.</li><li>An understanding of bookkeeping / financial management is a plus.</li><li>Ability to work independently while also being a collaborative team player.</li></ul>This position offers an exciting opportunity for individuals looking to contribute their skills in a dynamic environment while supporting both personal and office-related functions. If you are detail-oriented, resourceful, and thrive in fast-paced settings, we encourage you to apply.Job Type: Full-timePay: From $15.00 per hourExpected hours: 30 &ndash; 40 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Personal / Office Assistant

IBSTEC

IBSTEC is seeking a proactive and detail-oriented Personal &amp; Procurement Assistant to support daily administrative and procurement operations. The ideal candidate will be responsible for assisting management with office coordination, supplier communication, and external visits related to purchases and business matters. Strong communication, organization, and time-management skills are essential.Key Responsibilities:<ul><li>Assist in day-to-day administrative and personal tasks for management.</li><li>Manage procurement activities including sourcing, vendor coordination, and price comparisons.</li><li>Conduct outside visits for purchasing, deliveries, and official meetings as needed.</li><li>Maintain accurate records of purchases, invoices, and related documentation.</li><li>Communicate effectively with suppliers, service providers, and clients in both English and Urdu.</li><li>Ensure smooth office operations and timely completion of assigned tasks.</li><li>Support management with follow-ups, correspondence, and reporting.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, or a related field.</li><li>Excellent verbal and written communication skills.</li><li>Strong negotiation and interpersonal skills.</li><li>Prior experience in procurement, administration, or office support preferred.</li><li>Must be punctual, well-organized, and proactive.</li><li>Own transport is preferred.</li></ul>Location: Gulberg V, Lahore Salary: PKR 50,000 &ndash; 80,000 (based on experience)Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Personal & Procurement Assistant (Male)

Iqarus

Role summary:The Projects Coordinator forms part of the Operations Team, more specifically the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams. Duties and responsibilities: <ul><li>Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Clients requirements as set in the project contractual scope of work are met.</li><li>Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.</li><li>Managing all travel arrangements, including rotational flights, entry visas, and accommodation.</li><li>Managing on-boarding and induction of all personnel prior to deployment to site.</li><li>Informing Operations Support Centre of all new deployments to ensure adequate security briefing.</li><li>Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.</li><li>Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.</li><li>Supporting HR to ensure renewal of staff qualifications and medical registration in home country.</li><li>Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.</li><li>Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.</li><li>Maintaining appropriate records of staff uniform and equipment allocations, return, and replacement.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.</li><li>Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.</li></ul><ul><li>Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis, and dealing with any payroll queries in a timely manner.</li><li>Managing CPD enquiries, approvals, and overseeing reimbursement of allowances, ensuring yearly limit is not exceeded.</li><li>Providing first draft of monthly timesheets and any supporting documentation required for client billing.</li><li>Providing information related to staff travel arrangements and costs to Commercial and Finance Teams, as well as Senior Management.</li><li>Assisting the Commercial and Accounts Management teams with client enquiries/requirements and in providing staffing documentation as part of bid processes.</li><li>Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment, including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.</li></ul> Qualifications: <ul><li>High school or higher education qualifications.</li><li>Previous experience in a similar role dealing with international personnel logistics, travel experience, or similar roles.</li><li>Demonstrable experience working in a fast-paced and dynamic environment.</li></ul> Additional Information: Key Skills:<ul><li>Excellent interpersonal and communication skills.</li><li>Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills.</li><li>Effective time management skills and ability to efficiently manage own workload.</li><li>Proficient in Microsoft Office (Excel, PowerPoint, and Word).</li><li>Demonstrable understanding of dealing with confidential and highly sensitive information.</li></ul>Essential Capabilities:<ul><li>Ability to correctly interpret and apply relevant company policies and procedures.</li><li>Ability to work under pressure whilst remaining client-focused.</li><li>Result-oriented, including out of standard office hours. Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.</li></ul>Remote Work: NoEmployment Type: Full-time

Project Coordinator - Dubai

Compliance Mentorz Inc

Job Overview We are seeking a detail-oriented and proactive Legal Assistant to join our dynamic team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Duties<ul><li>Liaise with clients, court personnel, and external legal professionals.</li><li>Conduct document review and ensure accuracy in legal filings.</li><li>Manage case files and maintain organized records.</li><li>Perform data entry tasks related to case management and client information.</li><li>Draft legal documents and correspondence.</li><li>Communicate effectively with clients, attorneys, and court personnel via phone and email while maintaining professional phone etiquette.</li><li>Support the team with administrative tasks as needed to ensure smooth operations.</li></ul>Qualifications .<ul><li>LL.B is a must</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to handle confidential information with discretion.</li><li>Strong written and verbal communication skills.</li><li>Previous experience as a legal assistant or in a related administrative role is a plus.</li></ul>If you are passionate about the legal field and possess the necessary skills to thrive in this role, we encourage you to apply.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;40,000.00 per monthExperience:<ul><li>total work: 2 years (Preferred)</li></ul>Work Location: Remote

Legal Administrative Assistant (Night Shift)

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