planning coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $68,000 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Director of Administration and Planning, the incumbent assists with various financial functions for Undergraduate Student Life, including the areas of the Dean of USL, Multicultural Affairs, Residential Life, Student Engagement, as well as the financial functions for approximately 340 recognized student organizations and their governing boards and councils.

The Assistant Director serves as the primary travel arranger for student group travel and visitors invited to participate in recognized student group programs and events, and works as part of the Administration and Planning (A&amp;P) team to provide administrative assistance to Undergraduate Student Life staff.

The Assistant Director assists the department with: project management for A&amp;P; shaping financial policy and procedures; improving financial advising processes and services; processing &amp; approving a high volume of financial transactions; providing preliminary oversight over financial accounts and processes; fielding, delegating, troubleshooting and escalating student and staff inquiries; delivering financial training curriculums; developing policy documents; and developing communications related to finance and operations.

Responsibilities
<ul>
<li>Accurate and prompt processing, verification, and coding of expenses for a high volume of invoices, reimbursements, check requests, travel advances, deposits, journal entries, and wire transfers, in the University's accounting systems. Resolves inquiries on payment status for internal and external clients. Approve a high volume of purchasing card (P Card) transactions for approximately 40 USL staff and 340 student organizations with accuracy and efficiency. Problem-solve issues and clarify processes to staff and students as needed.</li>
<li>Books air, ground and rail transportation and lodging, for undergraduate students, University visitors, and Undergraduate Student Life (USL) staff, working closely with USL Leadership team and advisers to adhere to Columbia University&rsquo;s and Columbia College's travel policies and protocols. Reconcile travel expenses and process expense reimbursements via Concur (the University&rsquo;s online travel and expense system), including travel advances and preparation of reports on travel spend.</li>
<li>The incumbent, in collaboration with the Administrative Coordinator for Clubs and Orgs Travel, will serve as the primary point of contact for booking, logistics, itineraries, and inquiries related to travel for staff, students, and visitors. Acts as a liaison between USL and campus partners, including Columbia College Finance, Columbia Travel and Procurement, and Columbia Transportation, to facilitate contracts associated with travel, car service vouchers, and charter bus reservations. Maintains relationships with travel vendors, including airlines, hotels, car rentals, and the University&rsquo;s travel partner, World Travel, Inc. (WTI).</li>
<li>Prepare weekly reporting for student council and governing board leadership and ad-hoc reporting for USL staff, review monthly financial statements, and analyze budget variance reports. Routinely meet with staff, student leaders, supervisor, Columbia College Finance, and relevant Undergraduate Student Life staff to review year-to-date activity, identify trends that will impact the budget plans for future periods, and collaborate on solutions for improved budgeting and financial stewardship. Prepare ad hoc reports regarding financial activity as needed.</li>
<li>Serves as USL&rsquo;s primary liaison for Columbia&rsquo;s undergraduate travel policy and interacts with the Undergraduate Travel Review Committee&rsquo;s core planning team to ensure that student groups and advisers are aware of the latest policies and adhere to reporting and compliance requirements. Facilitates regular training sessions on travel policies and practices for USL staff members and students including during new staff onboarding, at the annual adviser training retreat, and on an as-needed basis. Keep staff and student organizations regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.</li>
<li>Work closely with the Director, Associate Director, student organization advisers, and student leaders on all initiatives to ensure compliance with Columbia College and University policies and procedures. Assist with the evaluation of current financial processes and services, design and develop new methods of service to streamline processes and increase productivity and client satisfaction. Investigate requests for new services to determine feasibility and method of implementation.</li>
<li>Advise a cohort of student groups who participate in frequent travel. Provide backup assistance to the A&amp;P unit, including processing financial transactions, P-Card reconciliation, and non-travel Concur transactions and reimbursement/expense reports.</li>
<li>Play critical role in solutions-oriented ideation/regular conversations around policies and procedures with Associate Director and Director of Administration and Planning.</li>
<li>Participate in the growth and development of USL, the College; School of Engineering, and Columbia University, including providing support for key initiatives and experiences, serving on committees, and collaborating with College and University partners to further the work of USL and the College.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree required along with at least two years of related experience required, or the equivalent combination of education and experience</li>
<li>Direct experience arranging complex domestic and international travel itineraries</li>
<li>Proven background in processing large volumes of transactional work on a day to day basis, while managing other short and long term travel projects</li>
<li>Outstanding administrative, organizational, and interpersonal skills required</li>
<li>Must be willing to learn new processes and technologies as needed</li>
<li>Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation</li>
<li>Excellent oral and written communication skills, and a strong commitment to providing high quality service in a fast-paced environment</li>
<li>Tact and diplomacy and the ability to exercise judgment when working with sensitive and confidential information</li>
<li>Fluency with Microsoft Office Suite, Google Workspace, Adobe programs, and other similar technology platforms</li>
<li>Must be able to work with diverse constituencies and support an inclusive work environment</li>
</ul>
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.

Preferred Qualifications
<ul>
<li>Three to four years of related experience preferred</li>
<li>Knowledge and/or experience using Concur is a strong advantage</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director of Administration & Planning, Travel Coordinator

Judge Rotenberg Educational Center

<div>The Assistant Transitional Coordinator is responsible for a variety of duties relating to meeting the needs of a multi-handicapped student and client population, including coordinating transition planning, the pre-transition and transition level process, and the transition process from JRC.
The Assistant Transitional Coordinator reports directly to the Transitional Coordinator. It is a non- exempt full-time position. Customary hours of work are 9 AM &ndash; 5 PM Monday through Friday with a weekend shift every six weeks.
Educational/Work History Requirements:<ul><li>
Baccalaureate degree in Psychology, Sociology, Education, or equivalent combination of education and experience.</li><li>
One to three years of experience working with a multi-handicapped population.</li><li>
Ability to work additional hours as necessary.</li><li>
Possesses excellent problem-solving, analytical, communication, and interpersonal skills.</li><li>
Must be able to function with little supervision.</li></ul></div>

Assistant Transitional Coordinator

Access hr sollutions

MEP Coordinator &ndash; Dubai, UAESalary: AED 10,000 &ndash; 14,000 Location: Dubai, UAE Industry: Construction &ndash; Residential Buildings &amp; VillasJob SummaryWe are hiring an experienced MEP Coordinator for residential building and villa projects in Dubai. The candidate will be responsible for coordinating Mechanical, Electrical, and Plumbing activities, ensuring smooth project execution, quality compliance, and timely completion.Key Responsibilities<ul><li>Coordinate MEP activities with civil, architectural, and structural teams.</li><li>Review MEP drawings, shop drawings, and technical submissions.</li><li>Monitor site execution and ensure work is completed as per specifications and project schedule.</li><li>Resolve technical and coordination issues on-site.</li><li>Supervise subcontractors, vendors, and installation teams.</li><li>Ensure compliance with safety standards and Dubai authority regulations.</li><li>Conduct inspections, testing, and commissioning activities.</li><li>Attend project meetings and submit progress updates.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree/Diploma in Mechanical or Electrical Engineering.</li><li>4&ndash;8 years of UAE experience in residential building and villa projects.</li><li>Strong knowledge of MEP systems and site coordination.</li><li>Experience in high-rise residential or luxury villa projects preferred.</li><li>Proficiency in AutoCAD and MS Office.</li><li>Good communication and problem-solving skills.</li></ul>Benefits<ul><li>Competitive Salary</li><li>Career Growth Opportunities</li><li>Professional Work Environment</li></ul>Apply Now: recruiter@nvrhrsolutions.com Contact: 0509279689 Company: NVR HR SolutionsPay: AED10,000.00 - AED14,000.00 per monthWork Location: In person

MEP Coordinator

Al Masaood National General Contracting

We are seeking a highly skilled and detail-oriented MEP Coordinator with a strong mechanical background to join our growing team in the UAE. This is an excellent opportunity to work on high-profile high-rise projects within a dynamic and collaborative environment.Key Responsibilities:<ul><li>Coordinate and manage MEP (Mechanical, Electrical, and Plumbing) systems across all project phases</li><li>Review drawings, specifications, and ensure alignment between disciplines</li><li>Liaise with consultants, contractors, and site teams to resolve design and site issues</li><li>Monitor project progress and ensure compliance with timelines and quality standards</li></ul>Requirements:<ul><li>5&ndash;7 years of proven experience in MEP coordination</li><li>Strong expertise in mechanical systems, with good knowledge of electrical coordination</li><li>Solid experience working on high-rise building projects in the UAE</li><li>Excellent communication, problem-solving, and coordination skills</li></ul>Location: UAE Availability: Immediate joiners preferredIf you&rsquo;re ready to take the next step in your career and contribute to impactful projects, we&rsquo;d love to hear from you. Apply now via Indeed Job Types: Full-time, PermanentWork Location: In person

University of Tennessee Health Science Center

<div>The Campus Planner provides oversight for monitoring Comprehensive Master Plan Implementation and revision, including processing plan amendments and preparing evaluation and appraisal reports. This role participates in the direction, development and coordination of the entire physical planning and implementation programs for land use, buildings, housing, recreation, transit, circulation, parking, urban design, conservation, capital improvement, inter-governmental coordination for the entire University. This individual will support university campus planning functions that guide the physical development of the Main Campus, UTIA, UTSI and all outlying university properties and will assist the university to identify and pursue grant funding opportunities.</div>
 <div><ul><li>Conducts planning studies to determine the near and long-term feasibility of proposed projects on the Main Campus and all university properties related to master planning, capital project planning, land use, space utilization, infrastructure development, transportation/circulation, landscape design, natural resource preservation, historic preservation, and other areas
</li><li>Verifies that proposed development or improvement projects comply with university standards as established in the Campus Master Plan, Landscape Master Plan, Image &amp; Character of UTK, and all other appropriate university guidelines, policies and standards, and advises on such; develops and disseminates new planning guidelines, policies and standards, as appropriate
</li><li>Assists in the development and update of short, mid, and long-range facilities planning efforts, especially the Campus Master Plan and Planning Department Initiatives.
</li><li>Manages the use of outside consultants and planners in major planning efforts with activities that include preparing requests for proposals, overseeing the consultant selection process and administering contracts
</li><li>Develops and maintains agreements pertaining to the use of university land or interior spaces by the campus community.
</li><li>Collects data and develops metrics data for the analysis of physical planning efforts involving land use, space utilization, campus landscape, student housing, campus transportation, sustainability and other areas; monitors and reports on such analysis regularly.
</li><li>Collects, analyzes and disseminates planning data, especially through mapping efforts across multiple media.
</li><li>Represents the Office of the University Architect in outreach efforts to both the on- and off-campus community by serving on, or leading, university committees and by representing the University in relations with the local government, press, and residents.
</li><li>Advances university planning efforts by analyzing existing processes, and recommending and implement improvements, especially through the use of information technology</li></ul></div>
 <div>Required Qualifications
<ul><li>Education: Bachelor&rsquo;s degree in Architecture, Urban Planning, Engineering, Building Construction, or Interior Design
</li><li>Experience: Five (5) years of relevant experience with a focus in designing, planning, analyzing, and managing complex projects.
</li><li>Knowledge, Skills, Abilities: Must have a working knowledge of grant opportunities applicable to the public sector and experience preparing successful grant applications.
</li><li>Other Conditions: Valid Driver&rsquo;s license
</li></ul>Work Location
<ul><li>University of Tennessee &ndash; Knoxville, TN Campus
</li><li>This is an on-site position
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR11
</li><li>Anticipated hiring range: $75,000-$85,000</li> 
<li>
</li></ul>About The College/Department/Division
UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville&rsquo;s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.</div>

Campus Planner - Facilities Services - UTK

CHINA HARBOUR ENGINEERING COMPANY LLC

Key Responsibilities:Strategic Planning &amp; Schedule Management:<ul><li>Establish and implement the overall Planning &amp; Project Controls framework for the substructure package.</li><li>Develop, baseline, and own the Project Master Schedule (Level 1 to Level 4) in Primavera P6.</li><li>Define Work Breakdown Structure (WBS), activity coding, and schedule logic in alignment with the contract requirements.</li><li>Drive schedule integration across all subcontractors, design teams, procurement, and construction disciplines.</li><li>Lead schedule risk assessments and develop proactive mitigation and recovery strategies.</li></ul>Progress Monitoring &amp; Reporting:<ul><li>Oversee the preparation and submission of Weekly, Monthly, and Quarterly Progress Reports to DAEP and senior management.</li><li>Develop and maintain Earned Value Management (EVM) systems, S-curves, and progress dashboards.</li><li>Chair internal planning review meetings and represent the planning function in client progress meetings.</li><li>Ensure accurate and timely reporting of KPIs, milestones, and critical path activities.</li></ul>Claims &amp; Contract Management Support:<ul><li>Lead the preparation of Extension of Time (EOT) claims and delay analysis in coordination with the contracts team.</li><li>Apply recognized delay analysis methodologies (TIA, Windows Analysis, Impacted As-Planned).</li><li>Maintain contemporaneous records to support contractual entitlements under FIDIC/NEC conditions.</li><li>Review and respond to client and subcontractor schedule submissions and claims.</li></ul>Team Leadership &amp; Development:<ul><li>Build, lead, and mentor a team of Planning Engineers and Planning Coordinators.</li><li>Allocate responsibilities, set performance targets, and conduct regular performance reviews.</li><li>Establish best practices, planning procedures, and quality standards within the planning team.</li><li>Train junior planners on Primavera P6, schedule control, and reporting methodologies.</li></ul>Stakeholder &amp; Interface Management:<ul><li>Serve as the primary planning interface with DAEP, consultants, and third-party stakeholders.</li><li>Coordinate with the Procurement Manager to integrate long-lead procurement into the master schedule.</li><li>Interface with the Design Manager to track design deliverable schedules and their impact on construction.</li><li>Support the Project Director in strategic decision-making through schedule analysis and forecasting.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor's degree in Civil Engineering, Construction Management, or a related discipline.</li><li>Master's degree or postgraduate qualification is an advantage.</li><li>Professional certifications such as PMP, PMI-SP, or Planning &amp; Scheduling Professional (PSP) are highly desirable.</li></ul>Experience:<ul><li>Minimum 12&ndash;15 years of planning/project controls experience in large-scale construction.</li><li>At least 5 years in a Planning Manager or Senior Planning role.</li><li>Proven experience on airport, mega infrastructure, or substructure projects (piling, foundations, earthworks).</li><li>Prior experience working in the GCC region is strongly preferred.</li><li>Experience working with Chinese international contractors (CHEC, CSCEC, CRCC, CCCC) is an advantage.</li></ul>Technical Skills:<ul><li>Expert-level proficiency in Primavera P6 (mandatory).</li><li>Strong knowledge of FIDIC Red/Yellow Book contract conditions.</li><li>Proficient in delay analysis, forensic scheduling, and EOT preparation.</li><li>Experience with cost-loaded and resource-loaded schedules.</li><li>Familiarity with BIM integration into project planning workflows is a plus.</li><li>Proficient in MS Office (Excel, PowerPoint, Word) for reporting and presentations.</li></ul>Leadership &amp; Soft Skills:<ul><li>Proven leadership and team management capabilities.</li><li>Excellent written and verbal communication in English (mandatory).</li><li>Mandarin/Chinese language skills are a significant advantage given CHEC's management structure.</li><li>Strong negotiation and stakeholder management skills.</li><li>Ability to perform under pressure in a fast-paced mega-project environment.</li><li>High attention to detail with a strategic, solutions-oriented mindset.</li></ul>Work Location: In person

Planning Manager

Wood

<div>Wood is currently recruiting for an experienced PTW Coordinators for a project with ADNOC client and the position will be based in Habshan Abu Dhabi.
Due to client requirement and expectation this position will be onshore site based in Abu Dhabi, United Arab Emirates.
Remarkable people, trusted by clients to design and advance the world.
The Role
This is an exciting opportunity for an experienced PTW Coordinator with a proven track record in the industry, ensuring the successful execution of projects and alignment with company goals for a high-profile client.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
<ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan : Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5 - year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections : Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field
</li></ul>The key objectives for this role are:
PTW Coordinator would be responsible for overseeing the construction of large-scale projects. Also, ensure that all contractors and subcontractors are working together effectively to meet project deadlines, and they act as a liaison between these parties and the client or owner of the property being built. Managing the day-to-day operations at their site. This might include ensuring that all equipment is functioning properly, monitoring safety protocols, and making sure that workers have everything they need to do their jobs well.</div>
 <div><ul><li>Coordinating work activities with other team members to ensure that projects are completed on time and within budget
</li><li>Providing training to crew members on safety precautions, company policies, and job skills
</li><li>Scheduling staff time efficiently to ensure that all project goals are met within specified time frames
</li><li>Monitoring the progress of construction projects to ensure that contractors are meeting deadlines and adhering to specifications
</li><li>Estimating costs for labor and materials needed for projects
</li><li>Coordinating with other team members to ensure that all aspects of a project are completed on time.
</li><li>Coordinating with architects, engineers, contractors, and customers to monitor the progress of construction projects
</li><li>Recording construction details such as measurements, materials used, and building codes used
</li><li>Managing safety procedures on construction sites to ensure worker safety</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
Experience, Skills and Knowledge
Relevant qualification required
<ul><li>Degree or Diploma in relevant discipline
</li><li>Minimum 10 years of experience as PTW Coordinator responsible for overseeing the construction of large-scale projects
</li></ul>Personal Attributes
<ul><li>Role models company values, behaviors and ethics, and promotes same in others
</li><li>Significant persuasion and influencing skills
</li><li>Awareness, respect and the ability to reconcile cultural diversity
</li><li>Pursues continuous development and progression of own skills and knowledge</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

PTW Coordinator

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