pmo coordinator

Expleo Group

<div>Overview:
<div>
Typically working as part of a team, responsible for PMO tasks that enable the effective operation of the department. Provides effective support to all internal and external clients. Delivers in own area and contributes to overall departmental goals.</div>
Responsibilities:
<ul><li>Establish PMO standards, templates, and governance for schedule, scope, cost, risk, and benefits management.</li><li>
Consolidate portfolio/program status, RAID logs, and KPIs; drive cadence for steering committees and reporting.</li><li>
Facilitate resource and capacity planning; ensure alignment to strategic priorities.</li><li>
Coach project managers; conduct quality reviews and stage gates; manage change control.</li><li>
Implement PMO tooling (e.g., MS Project/Planner, PPM platforms, Power BI) and continuous improvement.</li></ul>
Qualifications:
<ul><li>Fluent German (is a MUST) and English.</li><li>
Basic knowledge and experience in a client/customer service role</li><li>
Has experience in working with databases.</li><li>
Shows genuine interest in the business and clients, understands how the business can contribute to clients.</li><li>
Confident talking to stakeholders over the telephone and via email communications.</li><li>
Proficient with MS Office suite of programs, in particular Excel, PowerPoint, Word and Outlook.</li><li>
Professional attitude, experience in treating stakeholders with respect and dignity.</li></ul>
Essential skills:
<ul><li>Shows genuine interest in the business and clients, understands how the business can contribute to clients.</li><li>
Professional attitude, experience in treating stakeholders with respect and dignity.</li><li>
Open to the possibility of change and considers ways to implement and adapt any changes in own role.</li><li>
Good communication skills, communicating effectively with appropriate level of detail, using language that connects with different audiences.</li><li>
Strong administration skills and attention to detail.</li><li>
Proficient with MS Office suite of programs, in particular Excel, PowerPoint, Word and Outlook.</li><li>
Basic knowledge and experience in a client/customer service role.</li><li>
Comfortable supporting a demanding and dynamic team.</li><li>
Confident talking to stakeholders over the telephone and via email communications.</li><li>
Proficient in relevant software packages and applications.</li><li>
Able to build and maintain good relationships with internal teams and external contacts.</li><li>
Has experience in working with databases.</li><li>
Ability to handle confidential information.</li></ul></div>

Associate PMO | German Speaker

Tridy Consultancy & Training Services

Key Responsibilities: ✔ Support planning, tracking, and delivery of IT projects ✔ Prepare project documentation (charters, reports, meeting minutes, schedules) ✔ Technical writing for IT manuals and procedures (Arabic &amp; English) ✔ Coordinate with stakeholders, vendors, and technical teams ✔ Track risks, issues, and project progress ✔ Support governance, compliance, and PMO activitiesRequirements: ▪ Bachelor&rsquo;s degree in IT / Computer Science / Business Administration ▪ Experience with MS Project, JIRA, Trello, Asana or similar tools ▪ Understanding of SDLC and IT project frameworks ▪ CAPM / Prince2 / Agile certification (preferred)Job Type: Full-time

IT project coorinator

<div>About the Role

We are looking for a highly organized, resourceful, and proactive Staff Manager to the CEO to serve as a strategic operational partner. This role is a unique hybrid: you will lead the CEO&rsquo;s executive operations while driving a structured PMO discipline across the organization. The ideal candidate is a 'force multiplier'&mdash;someone who thrives in fast-paced, high-growth environments and can seamlessly pivot from managing complex calendars to tracking technical project dependencies. 
Key Responsibilities

1. CEO Executive Operations
<ul>
<li>Calendar &amp; Priority Management: Orchestrate the CEO&rsquo;s schedule, ensuring time is aligned with the company&rsquo;s highest priorities.</li>
<li>Communication Flow: Manage email triage, draft briefing notes, and handle internal/external correspondence.</li>
<li>Briefing &amp; Research: Conduct light research and compile summaries, dashboards, or updates to prepare the CEO for key engagements.</li>
<li>Operational Extension: Coordinate travel and logistics, manage expenses, and ensure the CEO&rsquo;s workflow is friction-free.</li>
<li>Linguistic Support: Act as a bridge for communication, providing translation and support in Ukrainian/Russian and English as required.</li>
</ul>
2. PMO &amp; Project Coordination (Reporting to CSO)
<ul>
<li>Project Governance: Support the PMO in maintaining project plans, timelines, and delivery trackers.</li>
<li>Risk Management: Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to ensure project health.</li>
<li>Reporting: Prepare weekly/monthly PMO dashboards, KPI summaries, and leadership reports.</li>
<li>Cadence Management: Coordinate standups, sprint reviews, and steering committee meetings.</li>
<li>Accountability: Track action items across squads, ensuring deadlines are met and escalating blockers to leadership proactively.</li></ul> 


Skills &amp; Qualifications 
Required:
<ul>
<li>Multilingual Mastery: Absolute fluency in English, Ukrainian OR Russian.</li>
<li>Operational Excellence: Proven experience in project coordination and high-level executive support.</li>
<li>Tech-Savvy: High proficiency in Google Workspace, Notion, Slack, and PM tools (Asana, Jira, or Trello).</li>
<li>High EQ: The ability to navigate cross-functional teams (Product, Engineering, Operations) with professionalism and discretion.</li>
<li>Detail-Oriented: A &quot;zero-mistake&quot; mindset regarding documentation and confidentiality.</li>
</ul>
Preferred:
<ul>
<li>Experience in Tech, Fintech, or Startup environments.</li>
<li>Experience supporting a Founder or C-level executive.</li>
<li>Background in PMO, Business Ops, or Product Ops.</li>
<li>Regulatory Knowledge: Understanding of payments regulation (SEPA/SWIFT, card schemes), digital asset laws, and licensing procedures in key jurisdictions.</li></ul> 


Compensation &amp; Benefits (Dubai, UAE)
<ul>
<li>Competitive Salary: Highly competitive compensation package.</li>
<li>Visa &amp; Residency: Full coverage of UAE employment visa and residency permit costs.</li>
<li>Relocation Support: Dedicated support for your move, including inbound flight coverage (if applicable).</li>
<li>Annual Leave: 24 working days + UAE Public Holidays.</li>
<li>Health &amp; Wellness: Comprehensive Medical Insurance.</li>
<li>Incentives: Eligibility for performance-based bonuses.</li>
<li>Statutory Benefits: End-of-service gratuity as per UAE Labour Law.</li></ul></div>

Staff Manager to the CEO

Aubay UK

<div>
 
 
 Role Summary
 
 
 
 Aubay UK is seeking a PMO Analyst to support programme governance, reporting, coordination, and tracking activities.
 
 
 Candidates open to relocating to Qatar are preferred. Remote candidates must travel to Qatar for 2 weeks every 6 weeks.
 
 
 There is potential for permanent conversion with the client.
 
 
 
 
 
 
 Required Skills and Experience:
 
 
 <ul>
 <li>
 Experience maintaining programme frameworks and documentation (e.g., SharePoint).
 </li>
 <li>
 Ability to track milestones, deliverables, KPIs and produce concise management reports.
 </li>
 <li>
 Strong project coordination: meetings, agendas, minutes, follow‑ups.
 </li>
 <li>
 Experience managing risks, issues, dependencies.
 </li>
 <li>
 High proficiency in PowerPoint.
 </li>
 <li>
 Ability to support cost and resource tracking.
 </li>
 <li>
 Strong attention to detail and communication skills.
 </li>
 </ul>
 
 
 
 
 
 Desired Skills and Experience:
 
 
 <ul>
 <li>
 Experience in trading, energy, or complex operations.
 </li>
 <li>
 Prior exposure to front-, mid-, and back-office environments.
 </li>
 <li>
 Familiarity with PMO tools or dashboards.
 </li>
 <li>
 Experience supporting senior programme stakeholders or PMs in high‑pressure environments
 </li>
 </ul>
 
 
 
 
 
 About Aubay UK
 
 &ndash; Ahead of Innovation!
 
 
 Aubay UK is a recognised InSourcing Partner for client-side deployment delivered across London. Our team, based in Canary Wharf, specialises in hiring IT professionals within London&rsquo;s Energy and FinTech sectors, helping our clients to expand their operations with top-tier talent who are experts in their fields. We work exclusively with clients who are globally recognized as Energy Super Majors/Financial Services and innovative FinTech players.
 
 
 
 
 
 Aubay UK is the most recently started branch of Aubay Group www.aubay.com
 
 .
 
 Aubay Group is an international Digital Services Company, listed on a Euronext Stock Exchange, who have been operating for 25 years in the European market and working alongside some of the biggest names in the Banking, Finance, Insurance, Energy, IT/Digital, Manufacturing, Transport and Telecoms sectors. With over 7,800 employees across 7 countries and 16 offices in England, France, Belgium, Luxembourg, Italy, Spain, and Portugal, Aubay Group generated revenues of &euro;534 million in 2023.
 
 
 
 
 
 
 What Aubay UK Offers
 
 
 
 At Aubay UK, people are at the heart of our business. We offer a competitive remuneration package which includes a range of benefits. You will receive continuous support from our dedicated Talent Acquisition Specialists, who will support your career development and success during your assignment with our client. Other benefits include:
 
 <ul>
 <li>
 25 Days Annual Leave + Bank Holidays
 </li>
 <li>
 Pension scheme
 </li>
 <li>
 Work-from-home opportunities
 </li>
 <li>
 Access to Udemy training platform and conferences
 </li>
 <li>
 Discount on winter sports holidays at www.aero1607.com
 </li>
 <li>
 Opportunity to work directly for the client at the end of the assignment
 </li>
 </ul>
 
 
 
 
 
 Our Client
 
 
 
 Our client is an international energy company who covers the full spectrum of the oil and gas value chain. Our client is dedicated to attracting and hiring the highest calibre employees, from all around the world.
 
 
 
 
 
 As they scale their operations, they are committed to operating in a socially responsible manner, supporting, nurturing, and empowering their people, investing their resources to responsibly and safely contribute to the communities of which they are a part.
 
 
 
 
 
 Specialities: Oil, Gas, LNG
 
 
 
 
 
 
 Apply via our website -
 
 www.aubay.co.uk
 
 
 
 This role requires you to be based in the UK and have the right to work in the UK.
 
 
 
 
 Aubay UK is proud to be an equal-opportunity employer. Employment decisions will be based on merit, competence, performance, and business needs
 
 .
 
 
 
</div>

Programme PMO Analyst

Guidehouse

<div>Job Family:
EBO Management Information System (India) 
Travel Required:
None 
Clearance Required:
None
What You Will Do:<ul><li>
Understand high-level client requirements, break them down into detailed tasks, and collaborate with the team to define solutions; provide recommendations based on qualitative and quantitative analysis</li><li>
Contribute &amp; Manage backend PMO activities (Timesheet Management, Invoice Oversight, SubK &amp; Roster Management, Laptop/Resource Management, Expenses, EDSP &amp; other Compliance Requirements), including project documentation, governance, and compliance tracking</li><li>
Develop and maintain advanced reports and dashboards using MS Excel and excellent exposure to MIS Reporting and Analysis</li><li>
Perform internal data analysis and quality checks; interpret results and communicate findings to business stakeholder</li><li>
Support process automation initiatives using VBA &amp; Macros, and Data Modelling &amp; Transformation using Power Pivot and Power Query</li><li>
Transcribe and report collected information into client-ready formats with accuracy and timeliness</li><li>
Design and implement technology best practices, guidelines, and repeatable processes for reporting and automation</li><li>
Work independently with low to moderate supervision while ensuring deadlines and accuracy of deliverables are consistently met</li></ul>
What You Will Need:<ul><li>
Must have a bachelor&rsquo;s degree in science, business, IT, Analytics, or related field</li><li>
Must have minimum 1 year of experience in data analysis, MIS Reporting &amp; Analysis, or backend PMO activities</li><li>
Strong quantitative and analytical skills with the ability to interpret data from multiple sources and deliver actionable insights</li><li>
Advanced proficiency in MS Excel (Power Pivot, Power Query, formulas, macros) and solid knowledge of Microsoft Office Suite (Word, PowerPoint, Outlook)</li><li>
Working knowledge of PowerBI for dashboard creation and VBA for Process Automation</li><li>
Excellent communication skills to interact with stakeholders at different levels and present clear, data-driven recommendations</li><li>
Ability to anticipate potential issues, troubleshoot problems, and develop effective solutions proactively</li></ul>
What Would Be Nice To Have<ul><li>
Power Platform tools (PowerApps, Power Automate) for process automation</li></ul> 
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
About Guidehouse
Guidehouse is an Equal Opportunity Employer&ndash;Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse&rsquo;s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant&rsquo;s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.</div>

Data Analyst

Emerson

<div>Job Summary:
<ul><li>Order Execution / Project Management in MSOL-P - POR and asset management / Customer co-ordination / Internal co-ordination for order execution etc.
</li></ul>In this Role, Your Responsibilities Will Be:
<ul><li>Meeting Sales POR
</li><li>Maintaining RDSL / PDSL
</li><li>Inventory Monitoring
</li><li>Key responsibility of Project execution techno commercially under PMO Guidelines
</li><li>Kick off meeting with Sales team and Kick off meeting with customer for understanding the project execution strategy as per customer requirement and satisfaction.
</li><li>Expertise to prepare the project documents like project schedule, manufacturing schedule and Project status reports for customer satisfaction.
</li><li>On time PR documentation is completed and expedite its approval.
</li><li>Preparation of complete Bill of Material for order entry and Manufacturing as per approved PR documents.
</li><li>To meet sales target for financial year in terms of monthly / Daily shipment target.
</li><li>To improve delivery of services to customer to avoid LD and optimize the project execution cycle so as to motivate customer to give repeat business.
</li><li>To keep finished goods material inventory as per target.
</li><li>Feedback to customer &amp; regional sales team for progress of sales orders.
</li><li>To improve customer loyalty by giving proactive services to internal as well external customers
</li><li>To co-ordinate &amp; make successful inspection of customer orders with proper documentation.
</li><li>On time completion of final documentation in required sets. 
</li></ul>Who You Are:
You quickly and decisively act in constantly evolving, unexpected situations. You adjust communication content and style to meet the needs of diverse partners. You always keep the end in sight; puts in extra effort to meet deadlines. You analyze multiple and diverse sources of information to define problems accurately before moving to solutions. You observe situational and group dynamics and select best-fit approach.
For This Role, You Will Need:
<ul><li>Minimum of 2 to 6 years of proven experience in Project Management.
</li><li>Familiarity with the Instrument Data Sheets and Specifications, International Standards for Hazardous, Flammable Areas, Ingress Protection Codes
</li><li>Knowledge &amp; experience in reviewing and understanding the EPC, End user specification requirements.
</li><li>Should be systematic and an assertive character. Must be able to manage complex situations under pressure.
</li><li>Strong verbal and written communication skills in technical environment.
</li><li>Ability to handle MS Office applications like Word, Excel and Power Point with ease.
</li></ul>Preferred Qualifications that Set You Apart:
<ul><li>Degree / Diploma or equivalent in Engineering in Instrumentation
</li></ul>Competencies:
<ul><li>Customer Focus
</li><li>Communicate Effectively
</li><li>Action Oriented</li></ul></div>

Projects Engineer 2

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 
 
 
 The Project
 
 
 
 PMO implementation for a mixed use development in a suburb of greater Muscat. It will comprise of mainly residential, retail areas and large areas of public realm.
 
 
 Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.
 
 
 
 You&rsquo;ll Be Responsible For
 
 
 
 <ul>
 <li>
 Coordinate and deliver internal and external meetings, presentations, and associated logistics to ensure smooth operations.
 </li>
 <li>
 Provide commercial support through the preparation of bids and management of contract documentation.
 </li>
 <li>
 Manage office supplies and PPE procurement, ensuring compliance with health, safety, and statutory testing requirements.
 </li>
 <li>
 Administer and maintain electronic file-sharing systems such as SharePoint and Aconex, including user access permissions.
 </li>
 <li>
 Oversee document control processes, ensuring all incoming files are quality checked and aligned with project standards.
 </li>
 <li>
 Create and manage distribution groups to enable accurate and timely information flow across project stakeholders.
 </li>
 <li>
 Maintain project work package matrices, assign documentation appropriately, and generate system reports to support delivery teams.
 </li>
 <li>
 Contribute to Mace&rsquo;s net zero carbon ambition by proactively identifying and managing carbon impacts throughout project delivery.
 
 
 </li>
 </ul>
 
 You&rsquo;ll Need To Have
 
 
 
 <ul>
 <li>
 Proficient in MS365 and experienced with Aconex systems.
 </li>
 <li>
 Proactive approach, anticipating and resolving potential issues early.
 </li>
 <li>
 Strong understanding of construction processes and project information flows.
 </li>
 <li>
 Exceptional attention to detail, ensuring accuracy in document control.
 
 
 </li>
 </ul>
 
 Our values
 
 
 
 
 Safety first - Going home safe and well:
 
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 
 
 
 Client focus - Deliver on our promise:
 
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 
 
 
 Integrity - Always do the right thing:
 
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 
 
 
 Create opportunity - For our people to excel:
 
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 
 
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 
 
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 
 
</div>

Document Controller

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