practice administrator

StreamXCare

PRACTICE ADMINISTRATORMulti-Site Interventional Radiology PracticeLocation: Davie, FL (In-Office)Salary: $75,000 &ndash; $90,000 per yearJob Type: Full-TimeSchedule: Monday to FridayAbout UsWe are a growing interventional radiology practice with multiple office-based labs, specializing invascular and vein care. Our clinical team performs a wide range of procedures including GAE, PAD, UFE,Varithena, and angiograms. We are focused on delivering high-quality, patient-centered care whilebuilding a strong operational foundation to support continued growth.Position OverviewWe are seeking an experienced Practice Administrator to take ownership of clinical scheduling oversight,patient flow coordination, authorization management, operational reporting, and general billingoversight across our multi-site practice. This role requires a highly adept eClinicalWorks (eCW) user withstrong skills in scheduling, tracking, and reporting. The position reports directly to leadership and worksclosely with our physician partners, clinical staff, billing team, and operations team. The ideal candidateis hands-on, organized, and ready to step into a role with real ownership and growth potential.Key Responsibilities1. Oversee clinical scheduling across all sites in eClinicalWorks (eCW), including providertemplates, procedure scheduling, consult scheduling, and patient flow coordination2. Build, maintain, and run custom reports in eCW to track procedure volume, no-show rates,consult-to-procedure conversion, provider utilization, and other key operational metrics3. Manage patient tracking systems including consult trackers, procedure pipelines, follow-upschedules, and status reporting for referring physicians4. Oversee the prior authorization process, including tracking submissions, follow-ups, peer-to-peer reviews, denials, and appeals to ensure procedures are authorized in a timely manner5. Provide general billing oversight in coordination with the billing team, including monitoringclaim submissions, AR aging, denial trends, and payor performance6. Optimize scheduling templates and workflows to maximize provider efficiency and patientaccess7. Coordinate pre-procedure workflows including authorization tracking, lab requirements,imaging coordination, and patient preparation8. Support compliance initiatives, including Stark Law, Anti-Kickback Statute, and HIPAAdocumentation9. Assist with contract administration, including space licensing agreements, independentcontractor agreements, and vendor contracts10. Provide leadership with regular operational and financial reports drawn from eCW and otherpractice systems11. Manage referral coordination and physician outreach support12. Partner with clinical leadership to ensure operational alignment with practice goalsQualifications1. 5+ years of experience in healthcare practice administration, clinical operations, or schedulingmanagement2. Advanced proficiency in eClinicalWorks (eCW) is required, including scheduling, templates,custom reporting, and dashboard creation3. Strong working knowledge of prior authorization processes, including commercial andMedicare/Medicaid authorization requirements4. Working understanding of medical billing, including CPT/ICD-10 coding, claim submission, ARmanagement, and denial workflows5. Demonstrated experience building and running operational reports from EHR systems6. Familiarity with healthcare compliance frameworks (Stark, AKS, HIPAA)7. Experience with multi-site practice operations preferred8. Background in interventional radiology, cardiology, vascular, or office-based lab settings is astrong plus9. Excellent written and verbal communication skills10. Highly organized with strong attention to detail11. Proficient in Excel and standard office productivity tools12. Bachelor's degree preferredWhat We Offer1. Competitive salary ($75,000 &ndash; $90,000 based on experience)2. Direct mentorship from leadership and exposure to high-level operational decisions3. Opportunity to grow into a Director-level role as the organization expands4. Collaborative, entrepreneurial work environment5. Paid time off and standard benefitsHow to ApplySubmit your resume and a brief cover letter outlining your relevant experience, especially witheClinicalWorks scheduling and reporting, prior authorizations, and billing oversight. Qualified candidateswill be contacted for an initial phone screen.Thank you.Pay: $75,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you bilingual or multilingual? If yes, what languages do you speak?</li><li>What experience do you have with medical scheduling, reporting, billing oversight, or insurance follow-up?</li></ul>Experience:<ul><li>eClinicalWorks: 1 year (Required)</li><li>pre-procedure workflows: 1 year (Required)</li></ul>Work Location: In person

Medical Practice Administrator

Dentcare Now

Dental Operations Manager (Full-Time &ndash; Fairfax, VA)We&rsquo;re looking for a motivated, detail-oriented leader to join our modern dental team in Fairfax, VA! As our Practice Administrator, you&rsquo;ll guide daily operations, support our talented staff, and help deliver an exceptional experience for every patient.Position OverviewThe Practice Administrator oversees the daily operations of the dental office, ensuring efficient workflow, high team performance, and an exceptional patient experience. This position blends leadership, operational management, and strategic collaboration with the doctor to maintain a positive, efficient, and growth-oriented environment.Key Responsibilities:I. Leadership &amp; Team Oversight<ul><li>Oversee daily operations across clinical and administrative departments, including remote assistants</li><li>Provide leadership, motivation, and accountability for all team members</li><li>Conduct team meetings and one-on-one check-ins to align on goals and performance</li><li>Support onboarding, training, and cross-training of new hires</li><li>Manage staff schedules, coverage, and time-off requests to ensure optimal patient care and office efficiency</li><li>Foster a positive, professional, and patient-centered team culture aligned with the doctor&rsquo;s vision and values</li></ul>II. Performance Management<ul><li>Conduct employee performance reviews and set measurable growth goals</li><li>Address performance concerns promptly and professionally</li><li>Partner with doctors and consultants on training and team development</li><li>Track and report key performance indicators (KPIs) related to scheduling, treatment acceptance, and patient satisfaction</li></ul>III. Patient Care &amp; Treatment Coordination<ul><li>Support treatment planning and patient case presentation</li><li>Verify treatment plans with providers for accuracy and completeness</li><li>Present treatment options, fees, and scheduling with clarity and empathy</li><li>Coordinate follow-up on unscheduled or overdue patients</li><li>Ensure proper documentation of treatment and financial arrangements</li><li>Collaborate with the clinical team for seamless patient handoffs and an exceptional patient experience</li></ul>IV. Scheduling &amp; Practice Flow Management<ul><li>Manage provider and hygiene schedules to meet production goals</li><li>Oversee scheduling templates and monitor daily/weekly/monthly productivity</li><li>Ensure accurate scheduling of new patients, emergencies, and continuing care</li><li>Implement systems for confirmations, cancellations, and patient reactivation</li></ul>V. Administrative Oversight<ul><li>Supervise front office operations including check-in/out and treatment documentation accuracy</li><li>Ensure compliance with OSHA, HIPAA, and office policies</li><li>Maintain employee files, HR documentation, and time-off records</li><li>Support payroll preparation (verifying timecards, not processing payroll)</li><li>Serve as liaison between the team, doctors, and external partners</li></ul>VI. Communication &amp; Culture Building<ul><li>Foster open, respectful, and effective communication across the team</li><li>Lead by example in service, teamwork, and accountability</li><li>Manage internal communications and organize staff meetings, trainings, and events</li></ul>VII. Reporting &amp; Collaboration<ul><li>Provide regular operational updates to the doctor on staffing, scheduling, and patient care trends</li><li>Collaborate on workflow improvement and practice growth initiatives</li><li>Support administrative projects such as patient satisfaction surveys and system implementations</li></ul>Excluded ResponsibilitiesThis position does not include:<ul><li>Financial reporting or profit/loss management</li><li>Accounts receivable/payable or bookkeeping</li><li>Payroll processing or tax-related duties</li><li>Contract negotiations or vendor financial management</li><li>Budget creation or forecasting</li></ul>Qualifications<ul><li>Minimum 3 years of experience in dental office management or operations, with a proven record of leadership and team development</li><li>Comprehensive understanding of dental practice workflows, including scheduling, treatment coordination, and patient communication</li><li>Strong leadership and interpersonal skills, with the ability to motivate, coach, and hold team members accountable</li><li>Solid knowledge of HIPAA, OSHA, and clinical compliance standards</li><li>Demonstrated ability to manage complex scheduling systems, maintain efficiency, and meet production goals</li><li>Skilled in conflict resolution, employee relations, and positive team culture building</li><li>Excellent communication, organization, and problem-solving abilities</li><li>Professional, adaptable, and solutions-oriented mindset with a strong focus on patient-centered service</li></ul>Position Details<ul><li>Schedule: Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PM, plus one weekend per month (Saturday &amp; Sunday)</li><li>Compensation: $30&ndash;$32 per hour (based on experience)</li></ul>Benefits<ul><li>Health Insurance</li><li>Dental &amp; Vision Coverage</li><li>401(k)</li><li>Disability Insurance</li><li>Life Insurance</li></ul>If you&rsquo;re ready to bring leadership, organization, and a passion for people to a practice that values teamwork and patient care, we&rsquo;d love to meet you!Apply today and be part of our extraordinary team as we continue to grow and innovate.Job Type: Full-timePay: $27.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Dental Practice Administrator

Administrative Assistant

Greater Baden Medical Services, Inc.

<div>Title: Dental Practice Manager
FLSA Category: Exempt
Reports To: Dental Director
Date Issued: April 2026
Job Summary:
Responsible for the overall administrative and operational management of the dental practice within a Federally Qualified Health Center (FQHC). Oversees daily operations, staff supervision, patient flow, regulatory compliance, and financial performance to ensure delivery of high-quality, patient-centered dental services. This is a full-time position.
Essential Functions:<ul><li>
Oversees daily operations of the dental clinic to ensure efficient workflow, patient access, and quality care delivery.</li><li>
Supervises dental front office and clinical support staff, including scheduling, training, performance management, and discipline.</li><li>
Monitors patient scheduling, provider productivity, and cycle times to ensure optimal access and minimal wait times.</li><li>
Collaborates with Dental Director to implement clinical policies, procedures, and quality improvement initiatives.</li><li>
Ensures compliance with FQHC, HRSA, OSHA, HIPAA, and state and federal regulations.</li><li>
Readiness for audits site visits and accreditation reviews through ongoing monitoring and corrective action implementation.</li><li>
Manages billing, coding, and revenue cycle processes in coordination with finance to optimize collections and reduce denials.</li><li>
Prepares and monitors departmental budgets, productivity reports, and key performance indicators.</li><li>
Oversees patient registration, insurance verification, and sliding fee scale implementation in accordance with FQHC guidelines.</li><li>
Ensures proper maintenance, inventory, and ordering of dental supplies and equipment.</li><li>
Coordinates facility and equipment maintenance and vendor relationships.</li><li>
Addresses patient concerns and resolves complaints to ensure patient satisfaction and retention.</li><li>
Supports recruitment, onboarding, and retention of dental staff.</li><li>
Ensures accurate and timely documentation in the EMR and adherence to recordkeeping standards.</li><li>
Participates in audits, site visits, and accreditation processes as required.</li><li>
Collaborates with medical, behavioral health, and administrative teams to support integrated care initiatives.</li></ul>
Quality Control &amp; Performance Measures:<ul><li>
Monitors and ensures compliance with infection control standards, including sterilization logs, spore testing, and equipment maintenance in accordance with OSHA and CDC guidelines.</li><li>
Conducts routine chart audits to ensure accuracy, completeness, and compliance with documentation standards and regulatory requirements.</li><li>
Tracks and reports key performance indicators (KPIs), including provider productivity, patient access, no-show rates, and cycle times.</li><li>
Ensures compliance with FQHC quality metrics and reporting requirements, including Uniform Data System (UDS) measures.</li><li>
Oversees quality assurance processes for dental radiographs, ensuring proper technique, safety, and documentation.</li><li>
Monitors patient satisfaction and implements corrective actions based on feedback and survey results.</li><li>
Ensures compliance with billing and coding standards through routine audits and coordination with the revenue cycle team.</li><li>
Conducts regular staff training and competency assessments related to clinical protocols, safety, and compliance.</li><li>
Reviews incident reports, identifies trends, and implements corrective action plans to mitigate risk.</li><li>
Collaborates with leadership on continuous quality improvement (CQI) initiatives and participates in quality committees as required.</li></ul>
Nonessential Functions:<ul><li>
Participates in team/staff meetings; attends in-service trainings and applicable workshops.</li><li>
Performs any and all other duties as assigned to support organizational needs.</li></ul> 
Core Values: Quality Respect Teamwork Equity Integrity Passion Love 
Supervisory Responsibility
Supervises dental administrative and support staff.
Managerial Responsibilities
Responsible for operational oversight of the dental department, including staffing, budgeting, workflow optimization, and performance management.
Minimum Qualifications<ul><li>
Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or related field (or equivalent experience).</li><li>
Minimum of 3&ndash;5 years of experience in dental practice management, preferably in an FQHC or community health setting.</li><li>
Knowledge of dental billing, coding, and insurance processes (Medicaid/Medicare experience preferred).</li><li>
Experience with electronic medical/dental records systems.</li></ul> 
Substitutions
Relevant experience may be substituted for education on a year-for-year basis. 
Competencies Needed:
Accountability &ndash; Meets established expectations and takes responsibility for achieving results; encourages others to do the same.
Communication &ndash; Effectively communicates with patients, staff, and leadership; ensures clarity, professionalism, and positive experience.
Leadership &ndash; Guides, develops, and motivates staff to achieve departmental and organizational goals.
Organization &ndash; Effectively manages multiple priorities, workflows, and operational processes to ensure efficiency.
Customer Focus &ndash; Promotes a patient-centered environment and enhances the overall patient experience.
Financial Acumen &ndash; Understands revenue cycle, budgeting, and financial performance metrics.
Time Management &ndash; Prioritizes tasks effectively and adapts to changing demands. 
Work Environment
This job operates in an outpatient dental clinic environment. This role is frequently exposed to clinical equipment, infectious materials, and high-stress situations.
Physical and Mental Demands<ul><li>
Ability to cope with stress.</li><li>
The person in this position needs to occasionally move about inside the clinic.</li><li>
Constantly operates a computer and office equipment.</li><li>
Frequently communicates with patients and staff; must exchange accurate information.</li><li>
May occasionally lift items up to 25 pounds.</li><li>
Performs with frequent interruptions or distractions.</li><li>
Adjusts priorities quickly as circumstances dictate.</li><li>
Ability to analyze, interpret, and synthesize operational and financial data.</li></ul>
Language Skills
Ability to read and interpret documents and instructions. Ability to communicate effectively with patients, staff, and stakeholders.
Compliance
This position requires compliance with Greater Baden Medical Services&rsquo; compliance standards, including its Standards of Conduct, Compliance Program, and policies and procedures. Compliance will be considered as part of the Dental Practice Manager&rsquo;s performance evaluation.
Travel
Must be able to travel between Greater Baden Medical Services Dental locations.</div>

Dental Practice Manager

Clark and Schiffman Dental

Job DescriptionWe are looking for a friendly, energetic, self-starting individual with chair-side skills and savvy to join our personable, fast paced, conservative, patient-focused dental team in Provo. So if you like working with people and feel you have these skills, please submit your resume with your reason why you would be a great fit for this position in your cover letter or email.Pay based on experience, knowledge, performance.Dental hygienists work with the doctor and other hygienists and team members in the dental practice to provide clinical treatment to their patients. They are expected to handle supervisory and administrative tasks as well.Qualifications:<ul><li>Dental Hygiene Degree or Higher</li></ul>Hygienist Duties<ul><li>Monitor and prioritize workflow of the dental hygiene department.</li><li>Maintain office records and supplies for clinical hygiene area.</li><li>Maintain and order clinical supplies and/or submit to lead dental assistant</li><li>Develop clinical hygiene schedules</li><li>Train new dental hygiene hires and demonstrate standard operating procedures within the practice</li><li>Report any issues with clinical hygiene team or front office staff related to SOP to the doctor or practice administrator so they may be addressed promptly</li><li>Keep the dentist(s) and clinical hygiene team members informed of appointment changes, overruns and patients in the waiting room</li><li>Input for performance reviews for the doctor or practice administrator for other team members</li><li>Perform Routine dental hygiene &amp; periodontal treatment procedures.</li><li>Assist clinical team where needed with typical procedures such as taking and developing X-rays, administering local anesthetic (where legally and licensed to perform), charting, intra oral photos, and assisting with any other clinical procedures up to their legal ability. Also assist occasionally, when needed, with scheduling, taking payments and checking patients in and out.</li><li>Assisting with setup, breakdown, maintenance, clean-up, proper sterilization or other preparation of hygiene rooms and equipment &amp; instruments daily</li><li>Assisting with scheduling, taking payments and educating patients about their treatment and costs.</li></ul>Job Types: Part-time : Mondays, Wednesdays and/or Thursdays: 7:45 am to 5 pmSalary: hourly or a combination of hourly and commission. Pay is based on experience, knowledge, performance.Job Type: Part-timeCOVID-19 considerations: We are following all CDC and local government protection guidelines.Job Type: Part-timePay: $38.00 - $47.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>What days and hours are you available to work?</li><li>Could you please outline your desired career path over the next 3-5 years?</li><li>Are you able to commit to at least 1 year (hopefully more) of consecutive part time work? If yes, how long can you work with us?</li></ul>Work Location: In person

Dental Hygienist

Sayre Memory Care Residence

Job Summary We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role is vital in maintaining smooth daily operations, providing exceptional customer service, and ensuring efficient administrative workflows. The position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.Duties.<ul><li>Answer the telephone, transfer calls, take and deliver messages.</li><li>Greet visitors and guest and provide direction and/or connection to the right person.</li><li>Enter daily census into computer system, prepare reports, and submit end of month summary to Administrator.</li><li>Ensure there is an ample supply of forms used and make copies as needed. Maintain business office supplies, and order supplies as necessary, keeping within budget.</li><li>Provide clerical support to include: typing, filing, copying, data entry, and record keeping to the Administrator and other Directors, and Nursing Staff.</li><li>Receive and distribute mail and insure outgoing mail is mailed daily.</li><li>Meet with new employees to complete initial paperwork.</li><li>Create and maintain personnel files and ensure confidentiality of files.</li><li>Obtain the licenses and proof of liability insurance (as appropriate) of professional and contractor staff, and ensure licenses are current and filed in personnel or business files.</li><li>Develop system of organization of records and file maintenance; and ensure organized maintenance of system.</li><li>Complete the date processing of applicable documentation forms.</li><li>Attend in-service trainings, applicable staff development events, and staff meetings.</li><li>Perform other duties as assigned by the Administrator.</li></ul>SkillsBest practice in business office and record management; effective supervision &amp; training techniques; maintenance of employee records; third party reimbursement practices &amp; procedures, computer operations; data entry; report writing; ability to produce accurate and timely work; effective written, oral, and interpersonal skills; ability to maintain confidentiality; effective problem solving skills; organized skill; ability to prioritize.This position provides a vital support role within our organization by ensuring efficient administrative processes while delivering outstanding service to clients and staff alike.Pay: $13.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Norton Healthcare

<div>Responsibilities:
<div>
The Coder Specialty Office assures the integrity of the Norton Medical Group billing, insurance, coding, and accounting and referral functions. The incumbent serves as a liaison between the practice and the billing office as well as the accounting department of Norton Healthcare. In performing job functions, utilizes age appropriate principles of growth and development for patients of all ages according to the practice specialty.</div><div></div><div> 
**This position offers a fully remote work opportunity. Employees in this role must reside in one of the following states to be considered for fully remote positions: Kentucky, Indiana, Missouri, Ohio, Tennessee, Alabama, Virginia, Mississippi, North Carolina, South Carolina**</div>
Qualifications:
<div>
Required:</div><ul><li>
One year medical coding in a specialty office</li><li>
One of: CCA or CCS or CIC-ICD or COC or CPC or RHIA or RHIT</li></ul><div>
Desired:</div><ul><li>
Diploma</li><li>
Certified Coding Associate OR Certified Coding Specialist OR Certified Inpatient Coder ICD-10 OR Certified Outpatient Coding OR Certified Professional Coder OR Registered Health Information Administrator OR Registered Health Information Technician</li></ul></div>

Coder - Specialty Office, Revenue Integrity/Coding, Days, Fully Remote

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Medical Practice Administrator

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Coder - Specialty Office, Revenue Integrity/Coding, Days, Fully Remote