practice administrator

Rana Facial Plastic Surgery

Practice Manager/AdministratorAbout the RoleWe are seeking an experienced Practice Manager/Administrator to oversee the daily operations of our luxury plastic surgery, medical spa, and surgery center. This leader will report directly to the surgeon and CEO, who is heavily involved and will work closely with the surgeon to ensure exceptional patient care, operational excellence, and continued practice growth with a focus on brand recognition and staff development.To ApplyA cover letter and current resume are required to be considered. Please include details of your experience managing a plastic surgery practice, medical spa, and/or surgery center, proof of bachelor&rsquo;s degree (diploma and/or transcript,) and your salary requirements.ResponsibilitiesOperations &amp; Leadership<ul><li>Lead day-to-day practice operations, ensuring efficiency, accountability, and adherence to physician directives.</li><li>Oversee and mentor administrative and clinical staff, fostering a professional, patient-focused culture.</li><li>Oversee and mentor robust clinical staff to ensure medical needs of patients are met throughout the patient experience. This includes but is not limited to staffing, ensuring medical follow-through on required clearances, and post operative patient concerns.</li><li>Implement surgeon&rsquo;s expectations, goals, and vision that remain consistent with the brand to maintain a standard of luxury and patient experience</li><li>Ensure a consistent leadership presence in the office, especially when the physician is out of office or in operating room.</li><li>Plan and lead regular staff, financial, and physician meetings.</li><li>Serve as primary liaison with external partners (business consultants, attorneys, accountants, vendors).</li><li>Monitor vendor activity and training sessions, ensuring content and outcomes are pre-approved by the physician.</li></ul>Financial &amp; Strategic Management<ul><li>Monitor budgets, prepare financial reports, and partner with the accountants and consultants for monthly/quarterly/annual analysis.</li><li>Prepare and meet with practice CEO/surgeon regularly outlining financial markers of practice</li><li>Track vendor rebate programs, tier goals, and ROI for events such as open houses.</li><li>Recommend staffing adjustments, merit increases, promotions, and corrective actions.</li><li>Identify opportunities to increase revenue, control expenses, and support strategic growth.</li><li>Prepare business cases for supplies, capital equipment, and new initiatives.</li></ul>Patient Experience &amp; Marketing<ul><li>Ensure the highest standards of patient care, safety, and satisfaction.</li><li>Oversee clarity and timeliness of staff-patient communications.</li><li>Collaborate with the surgeon to develop and implement marketing goals, campaigns, and service offerings.</li></ul>Compliance &amp; Risk Management<ul><li>Ensure compliance with HIPAA, OSHA, and federal/state/local regulations.</li><li>Maintain knowledge of AAAASF certification requirements.</li><li>Oversee credentialing, licensure, and staff certifications.</li><li>Monitor safety and risk management processes to protect patients and staff.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree required with proof of diploma</li><li>Minimum 3 years&rsquo; experience managing a plastic surgery practice, medical spa, surgery center, or other specialty medical practice with comparable complexity (required).</li><li>Minimum 2 years&rsquo; experience in administration and leadership (preferred).</li><li>Strong knowledge of healthcare operations, HR, fiscal management, and compliance.</li><li>Skilled in leadership, communication, problem-solving, and staff development.</li><li>Strong organizational skills with a bias toward timely, complete communication and follow-through.</li><li>Ability to work closely with a highly engaged physician-CEO, aligning practice operations with the surgeon&rsquo;s direction and goals.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul>Compensation &amp; Benefits<ul><li>Salary: $130,000 &ndash; $150,000 annually, commensurate with experience and qualifications.</li><li>Supplemental Pay: Discretionary bonus for achieving assigned goals.</li></ul>Benefits Include:<ul><li>401(k)</li><li>Health insurance stipend</li><li>Paid time off (vacation/sick combined)</li><li>6 paid national holidays</li><li>Employee discounts</li></ul>Schedule &amp; Location<ul><li>Schedule: Monday&ndash;Friday, with occasional Saturdays or evenings.</li><li>On-site role in Frisco, TX (reliable commute or relocation required).</li></ul>Job Type: Full-timePay: $130,000.00 - $150,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Plastic Surgery Practice Manager/Administrator

Grosvenor House Dubai and Le Royal Meridien Beach Resort & Spa

<div>
 
 As a Medical Administrator, you will play a vital role in supporting the smooth operation of on-site medical services. You&rsquo;ll coordinate healthcare appointments, maintain medical records, and support our clinical staff &mdash;ensuring top-tier service and compliance with all health regulations.
 
 
 This is a unique opportunity to combine your administrative skills with a passion for hospitality and guest care.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Coordinate medical service appointments for guests and team members.
 </li>
 <li>
 Manage and update confidential medical records in compliance with privacy laws.
 </li>
 <li>
 Support healthcare professionals with admin tasks.
 </li>
 <li>
 Order and manage inventory of medical supplies and first-aid equipment.
 </li>
 <li>
 Liaise with local clinics, hospitals, or emergency services when needed.
 </li>
 <li>
 Handle incident reports, health declarations, and guest health communications.
 </li>
 <li>
 Monitor and ensure compliance with public health and safety regulations.
 </li>
 </ul>
 
 
 
 
 ✅ Qualifications
 
 
 Required:
 
 <ul>
 <li>
 Experience in a healthcare or medical administration role.
 </li>
 <li>
 Excellent organizational, communication, and customer service skills.
 </li>
 <li>
 Familiarity with health regulations and medical terminology.
 </li>
 <li>
 Proficiency in Microsoft Office and healthcare admin systems.
 </li>
 <li>
 High attention to detail and ability to manage confidential information.
 </li>
 </ul>
 
 
</div>

Medical Administrator

Copa Health

<div><div>Join Our Team as a Full-Time Mental Health Professional and Enjoy Exceptional Benefits!</div><div><div>
What You&rsquo;ll Get&hellip;</div><div>
At our organization, we prioritize the growth, well-being, and satisfaction of our team members. As a full-time mental health professional, you'll benefit from:</div><ul><li>
Limitless Growth and Career Advancement Opportunities: Thrive with us through diverse career paths and internal development programs.</li><li>
Career Development: Access ongoing training and development through our dedicated Organizational Development &amp; Learning Department.</li><li>
Generous PTO Program: Enjoy up to 3 weeks off in your first year, with continuous accruals and an additional PTO day for Employee Well-Being.</li><li>
Paid Holidays: Celebrate 9 paid holidays annually.</li><li>
Wellness Program: Benefit from our expert Health Coach services and wellness incentives to reduce costs.</li><li>
Tuition Reimbursement: Receive up to $3,000 for educational advancement.</li><li>
Affordable Health Care Plans: Choose from comprehensive Medical, Vision, and Dental plans.</li><li>
Flexible Spending Accounts: Utilize H.S.A., H.R.A, and F.S.A. options with select medical plans.</li><li>
Insurance Coverage: Enjoy free Short-Term Disability, Long-Term Disability, and Life/AD&amp;D Insurance up to $100,000.</li><li>
Retirement Savings: Benefit from 403(b) retirement plans with a company match.</li><li>
Employee Assistance: Access 6 free coaching and 6 free therapy sessions, plus a wealth of wellness content and services.</li><li>
Additional Insurance Options: Aetna Medical, Delta Dental, Eyemed vision, Pet Insurance, Additional Life/AD&amp;D Insurance, and more!</li></ul>
Starting annual pay $87,360 DOE 

Who We Need
The Lead Registered Nurse Serves as an active member of the site management team working collaboratively with the Site Administrator, Clinical Director and the Chief Psychiatrist (and other leadership) in regards to the site-based delivery of clinical care. Assists the Site Administrator, Clinical Director, Chief Psychiatrist and CMO/VPCS to ensure effective coordination and communication with the site nursing staff. Assists the Site Administrator with operational issues at the site that affect clinical nursing practices. Assists in communicating system initiatives to nurses and medical technicians. Provides clinical supervision to all site nursing staff which includes: RNs, LPNs and medical technicians including contract staff. Reports to the CMO/VPCS primarily for clinical issues and the Site Administrator for primarily administrative issues.
JOB SUMMARY (Including, but not limited to)<div><ul><li>
The Lead Nurse carries a reduced caseload consistent with the number of clinicians supervised. 
</li><li>
Responsible for performing the essential duties and responsibilities for a site nurse. 
</li><li>
Serves as a member of the site management team working collaboratively with the Site Administrator, Clinical Director and the Chief Psychiatrist (and other leadership). Helps the Site Administrator, Chief Psychiatrist and Clinical Director to ensure effective coordination and communication with the site nursing staff. Serves as the point person for the site nursing staff and the Site Administrator regarding clinical operational matters specific to scope of work of the nursing staff. 
</li><li>
Records potential barriers to quality nursing care identified by the site nurses and collaborate with the Site Administrator, Clinical Director, Chief Psychiatrist and the CMO/VPCS in finding solutions to overcoming these barriers. 
</li><li>
Clinically supervises all RNs, LPNs, medical technicians including contract RNs, LPNs and medical technicians working at their site. This includes participating in performance reviews (Lead Nurse will address clinical performance and Site Administrator will address administrative performance), being available for clinical consultation and support, participating in peer reviews and corrective action plans as required. 
</li><li>
Provides direct oversight for all regulatory requirements associated with the campus laboratories, medication storage and disposal, and related medication services. This includes but is not limited to routine inspections, audits around documentation of assistance in the self-administration of medication, and overall compliance with regulatory standards in maintaining laboratories and medication storage areas. 
</li><li>
Supports and participates in peer reviews, grand rounds, monitoring activities, and corrective action plans, performance improvement projects intended to address the delivery of quality nursing care and identified standards of practice. 
</li><li>
In coordination with the CMO/VPCS and Site Administrator, participates in the orienting and mentoring of new nurse staff members to general nursing and site-based job performance expectations and standards of practice. 
</li><li>
Participates in the recruiting and retention efforts pertaining to site nursing staff as requested. 
</li><li>
Responsible for promoting and role modeling practice according to the recovery model and Arnold v. Sarn principles; knows and practices engagement skills including motivational interviewing; and ensures all nursing staff assist consumers to define and achieve their own recovery goals. 
</li><li>
Participates in decentralized UM and QM activities as appropriate and necessary.</li></ul>
Minimum Requirements<ul><li>
RN Diploma, AA or BSN preferred.</li><li>
 3-5 years of work experience. Minimum of 5 years behavioral health nursing experience with a minimum of one year experience in an outpatient setting.</li><li>
 Required: Car, valid AZ Driver&rsquo;s License, state minimum insurance coverage and ability to meet and maintain the company&rsquo;s acceptable driving requirements.</li></ul>
Copa Health, is an Equal Opportunity Employer &ndash; All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristics protected by law. Pre-Employment Criminal Background and Drug Testing Required. EOE.</div></div></div>

Lead Registered Nurse

Brandon Suedekum MD PC

SUMMIT EYE SURGEONSLead Administrator &amp; Ophthalmic Surgery Coordinator As the Lead Administrator, you will be responsible for overseeing general protocols, tasks, and providing effective oversight of clinic operations. You will work closely with the practice manager to assess the practice at large and make necessary changes. You will also play a crucial role in maintaining high standards of excellence in patient care and employee performance.As a Surgery Coordinator, your primary focus will be on scheduling patients, counseling them about their surgery, and managing the necessary documentation. The responsibilities listed below should be seen in the context of these primary responsibilities, ensuring the highest quality of care and exceptional patient experience throughout the surgical process.Lead Administrator Responsibilities<ul><li>Uphold cleanliness and appearance standards of the practice at all clinics.</li><li>Delegate practice tasks to appropriate personnel and verify their completion.</li><li>De-escalate patient issues within your ability and escalate larger issues to higher management.</li><li>Monitor employee interactions and hold them accountable for their work and actions.</li><li>Enforce improvement trajectory for underperforming employees.</li><li>Monitor and optimize clinic schedules to avoid overbooking and mis-scheduling.</li><li>Maintain clinic flow and troubleshoot any issues that may arise.</li><li>Conduct staff debriefings to address challenges and suggest preventive measures.</li><li>Maintain constant communication with the practice manager regarding the aforementioned.</li><li>Preliminarily Interview potential candidates for open positions within the practice and collaborate with the practice manager during final interviews.</li></ul>Oversight<ul><li>Monitor employee interactions for current and potential issues.</li><li>Hold employees accountable for adhering to company rules and guidelines.</li><li>Monitor gaps in employee performance where further training may be necessary.</li><li>Escalate serious situations to higher management for assistance.</li></ul>Training<ul><li>Create training schedules for new hires.</li><li>Provide administrative task training for admin new employees.</li><li>Convey Summit Eye goals, protocols, and expectations to new employees.</li><li>Delegate technician task training to experienced technicians.</li><li>Oversee the training of clinic personnel and ensure consistency and adherence to scheduled training sessions.</li></ul>Surgery Coordinator Responsibilities:<ul><li>Welcome patients and visitors with a positive and warm disposition, ensuring they feel comfortable and cared for.</li><li>Maintain a rapport with patients, providing support and answering any questions they may have throughout their surgical journey.</li><li>Obtain necessary patient information for scheduling procedures accurately and efficiently.</li><li>Document findings and scheduling information within the practice management system, ensuring accurate records are maintained.</li><li>Ensure that surgical schedules are properly maintained, coordinating with the surgery center and referring practices as necessary.</li><li>Communicate effectively with the surgery center and referring practices to facilitate a seamless surgical process.</li><li>Provide the surgery center with the required information for each surgical case, ensuring all documentation is complete and accurate.</li><li>Confirm surgery details with patients over the phone, addressing any concerns or questions they may have.</li><li>Transfer patient information between electronic health record (EHR) systems, maintaining data integrity and accessibility.</li><li>Assist with various tasks related to the completion of surgical paperwork, ensuring all necessary documentation is accurate and completed in a timely manner.</li></ul>Qualifications:<ul><li>High School Diploma or GED required.</li><li>Previous experience in ophthalmology REQUIRED.</li><li>COA or COT certification is a plus.</li><li>Detail-oriented and able to multitask in a fast-paced environment.</li><li>Excellent verbal and written communication skills.</li><li>Strong problem-solving and organizational abilities.</li><li>Ability to work collaboratively as part of a team.</li><li>Willingness to travel to different clinic locations regularly.</li></ul>Benefits:<ul><li>Competitive salary based on experience and abilities.</li><li>Medical and dental insurance.</li><li>401(k) plan with matching.</li><li>Paid time off, including 6 holidays.</li></ul>Schedule:<ul><li>Full-time position.</li><li>Travel to each of our locations about 2x/week for clinics. (Required)</li><li>North Scottsdale</li><li>Chandler</li><li>Peoria</li><li>Shifts may include 8-10 hours/day, but will generally not exceed 40 hours/week..</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourExpected hours: No more than 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Ophthalmic Lead Administrator & Surgery Counselor/Coordinator

Doeren Mayhew CPAs and Advisors

<div>Experienced Retirement Plan Administrator
Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you.
Doeren Mayhew is seeking a full-time Experienced Retirement Plan Administrator to join our Grand Rapids, MI office. Doeren Mayhew is seeking a full-time Retirement Plan Administrator to join our Grand Rapids, MI office.
RESPONSIBILITIES:
<ul><li>Manage a designated caseload of small to mid-sized defined contribution plans, ensuring annual administration, reporting, compliance testing and government filings are completed accurately and on time.</li>
<li>Serve as primary point of contact for clients and their advisors, effectively communicating technical and regulatory information in a clear and easy to understand manner.</li>
<li>Calculate employer contributions, process loans and distributions and verify eligibility and vesting.</li>
<li>Act as reviewer for colleagues&rsquo; annual valuations, government forms, compliance testing and calculations. Confirm quality and accuracy of client deliverables.</li>
<li>Assist in identifying and resolving complex compliance issues, making recommendations to colleagues and plan sponsors to bring plans into compliance when necessary.</li>
<li>Maintain an expert-level understanding of retirement plan legislation, including ERISA and IRS regulations, and stay current on new developments.</li>
</ul>
QUALIFICATIONS:
<ul><li>Bachelor&rsquo;s degree preferred or relevant industry certifications, such as Qualified 401(k) Administrator (QKA), Qualified Plan Consultant (QKC), or Qualified Pension Administrator (QPA).</li>
<li>Minimum five years of experience in defined contribution plan administration with significant experience in compliance testing and extensive knowledge of ERISA and Internal Revenue Code regulations as they apply to qualified plans.</li>
<li>Hands-on experience with retirement plan recordkeeping systems (e.g. Relius and/or Ft William) preferred</li>
<li>Exceptional organizational skills and meticulous attention to detail to ensure the highest level of accuracy</li>
<li>Excellent verbal and written communication skills with the ability to explain complex concepts to a variety of audiences.</li>
<li>Strong analytical and problem-solving abilities to handle complex plan issues</li>
</ul>
Doeren Mayhew&quot; is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms. Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.</div>

Experienced Retirement Plan Administrator

Proliance Surgeons

Proliance Surgeons is one of the largest surgical practices in the country, with over 450 providers including over 200 board-certified physicians providing treatment at more than 100 care centers in Washington State.
 At Proliance, our patients come from all walks of life and so do we. We hire, develop and engage great people from a wide variety of backgrounds and encourage growth and development to make our organization a great place to work. We draw on the differences in who we are, what we’ve experienced, and how we think to create Exceptional Outcomes, Personally Delivered.
 We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at www.proliancesurgeons.com/careers
 Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity.
 Be Part of Who We Are!
 
Position Summary
 Under the direction of the practice administrator, the Marketing Coordinator role establishes and maintains excellent relationships with referring providers, patients, and the community on behalf of hiring clinic and/or surgery center. This role must have superb communication and social networking skills. They are responsible for managing business partnerships with referral sources and executing marketing tasks on behalf of the clinic.
 Schedule
 Monday-Friday, 8am-5pm, weekends as needed
 Key Duties and Responsibilities
 The key duties and responsibilities of the Marketing Coordinator include, but are not limited to:
 
Referral Outreach Responsibilities: 
<ul>
<li>Educate patients, referring providers and other referral sources on the services and amenities provided at the hiring clinic and/or surgery center</li>
<li>Travel the surrounding clinic or surgery center geographic area to perform referring clinic drop-ins, schedule meetings and develop contacts and referral sources</li>
<li>Obtain comprehensive knowledge of the organization’s markets including key referral sources and patients</li>
<li>Identify opportunities for partnering and growth</li>
<li>Maintain contact with referring clinics by phone and email</li>
<li>Report clinical outreach efforts to practice administrator and physicians</li>
<li>Build brand awareness throughout the community; attend and participate in community events</li>
<li>Survey referral sources to identify procedural issues that inhibit referrals</li>
</ul>
Marketing Responsibilities: 
<ul>
<li>Create and implement print and digital advertising campaigns</li>
<li>Manage the practice’s online reputation on Google, Healthgrades, Vitals, Yelp and other review sites</li>
<li>Monitor and manage the practice’s SEO campaign alongside digital marketing agency; edit and write educational blog posts and website content</li>
<li>Collaborate closely with the Proliance marketing team</li>
<li>Facilitate development, design and ongoing maintenance of the website</li>
<li>Work with new and incoming physicians to create an effective marketing plan that will assist in the growth of their practice</li>
<li>Assist in the creation of print advertisements</li>
<li>Regularly post engaging content for all social media platforms owned by the hiring clinic and/or surgery center, including Facebook, LinkedIn and YouTube</li>
<li>Design, order and distribute marketing materials on behalf of the practice</li>
<li>Work with videography team to create compelling and informative videos</li>
<li>Analyze patient satisfaction scores through internal survey platform; take action as needed</li>
<li>Compose annual marketing plan and budget</li>
<li>Manage philanthropic giving and sponsorships</li>
</ul>
Administrative and Employee Engagement Responsibilities: 
<ul>
<li>Order uniforms, name tags and badges for employees</li>
<li>Open mail and disperse packages daily</li>
<li>Assist HR department in posting and removing job descriptions to the Proliance website</li>
<li>Lead the Event Committee with the purpose of boosting employee morale; plan office events and employee appreciation activities, organize donation drives, disburse birthday gifts and discover new ways to create a positive office environment</li>
<li>Assist administrator in other duties as requested</li>
</ul>
Education/Experience
 <ul>
<li>High school diploma or GED. Bachelor’s degree in marketing, public relations, communications or related field preferred.</li>
<li>Minimum 1 year of marketing, sales or account development experience.</li>
</ul>
Knowledge, Skills and Abilities
 <ul>
<li>Great interpersonal skills; demonstrating patience, composure and cooperation; working well with all patients, physicians and staff.</li>
<li>Computer savvy</li>
<li>Superior oral and written communication skills</li>
<li>Must be able to organize work and establish procedures</li>
<li>Must be able to speak, read, and write the English language</li>
<li>Must be skilled in computer/keyboard functions</li>
<li>Adherence to all safety, risk management and precautionary procedures, including the consistent respect for confidentiality (HIPAA)</li>
<li>Self-motivated; able to work independently</li>
</ul>
Work Environment/Physical Demands
 The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

Marketing Coordinator

Mura & Storm

Downtown Buffalo litigation firm seeks a No-Fault Paralegal to assist attorneys with all aspects of New York no-fault litigation and arbitration practice. The ideal candidate is someone who is detail-oriented, a quick learner, and possesses exceptional organizational skills.Responsibilities:<ul><li>Coordinate and oversee all no-fault arbitration, litigation, and examination under oath (EUO) files.</li><li>Prepare and file pleadings, discovery, and arbitration submissions.</li><li>Communicate with clients, carriers, and medical providers.</li><li>Maintain accurate case files, calendars, and documentation.</li></ul>Qualifications:<ul><li>Minimum 2 years of no-fault experience (claimant or defense) preferred; willing to train the right candidate.</li><li>Strong writing, communication, and multitasking abilities.</li><li>Proficiency in Microsoft Office, Teams, Outlook, SharePoint, and AAA and NYSCEF filings.</li></ul>We offer a competitive salary, benefits, and a collaborative environment.To Apply:Email your r&eacute;sum&eacute;, references, and salary requirements to the Firm Administrator with the subject line &ldquo;No-Fault Paralegal.&rdquo;Job Type: Full-timePay: $50,000.00 - $65,000.00 per yearWork Location: Remote

No-Fault Paralegal

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