private assistant

Object 1 Real Estate

Object 1 Real Estate Development is seeking a highly organized, discreet, and proactive Personal Assistant to support the Owner&rsquo;s wife in managing personal and household matters.This is a non-office-based role, primarily working from the Owner&rsquo;s residence or other designated locations.Working Hours: Monday to Friday, 9:00 AM &ndash; 6:00 PM Saturday &amp; Sunday &ndash; OffKey Responsibilities<ul><li>Managing day-to-day operations of the villa</li><li>Supervising and coordinating household staff</li><li>Assisting with personal errands and requests</li><li>Booking travel tickets, reservations, and appointments</li><li>Ordering household supplies and overseeing deliveries</li><li>Supporting in organizing private events and gatherings at the residence</li><li>Coordinating with service providers and vendors</li><li>Ensuring smooth household administration and organization</li></ul>Requirements<ul><li>Female candidate</li><li>Native Russian or Ukrainian speaker</li><li>Fluent in English (spoken and written)</li><li>Proven experience as a Personal Assistant, Executive Assistant, or in a similar role</li><li>Strong organizational and multitasking skills</li><li>High level of discretion and confidentiality</li><li>Presentable, responsible, and detail-oriented</li><li>UAE experience is a plus</li></ul>What We Offer<ul><li>Official employment under UAE Labour Law</li><li>Employment visa</li><li>Medical insurance</li><li>Stable full-time position within a reputable development company</li></ul>If you are proactive, trustworthy, and enjoy managing high-level household operations, we would be happy to hear from you.Тип вакансії: Повна зайнятістьОплата: AED10&nbsp;000,00 на місяць

Personal Assistant (Female/Russian Speaker)

Glocap Business Professionals, Administrative, Operations

<div>
 
 COMPANY: HNWI
 
 
 POSITION: Personal Assistant
 
 
 LOCATION: New York, NY and Long Island, NY (most remote, bi-weekly in person meetings for roughly 1-2 hours)
 
 
 HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
 
 
 COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
 
 
 BACHELOR&rsquo;S DEGREE: Required
 
 
 Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
 
 
 Responsibilities of the Personal Assistant:
 
 
 Personal Calendar Management:
 
 <ul>
 <li>
 Meticulously manage the Principal&rsquo;s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
 </li>
 <li>
 Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
 </li>
 <li>
 Correspondence &amp; Communication:
 </li>
 <li>
 Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
 </li>
 <li>
 Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
 </li>
 </ul>
 
 Family, Facility &amp; Household Support:
 
 <ul>
 <li>
 Act as a point of contact for the Principal&rsquo;s adult children (26/27), assisting with logistics, scheduling, and general coordination.
 </li>
 <li>
 Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
 </li>
 <li>
 Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
 </li>
 <li>
 Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
 </li>
 <li>
 Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
 </li>
 <li>
 Assist with personal errands, wardrobe management, and lifestyle logistics.
 </li>
 </ul>
 
 Travel Coordination:
 
 <ul>
 <li>
 Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
 </li>
 <li>
 Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
 </li>
 <li>
 Adapt quickly to last-minute changes in travel plans.
 </li>
 <li>
 Work with trusted travel agents to ensure seamless arrangements.
 </li>
 </ul>
 
 Event &amp; Social Coordination:
 
 <ul>
 <li>
 Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.
 </li>
 </ul>
 
 
 
 
 Qualifications of the Personal Assistant:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; additional qualifications are a plus.
 </li>
 <li>
 5-8+ years of experience in a similar role supporting high-net-worth individuals.
 </li>
 <li>
 Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
 </li>
 <li>
 Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
 </li>
 <li>
 Proficiency in technology. Ability to quickly adapt to new tools and systems.
 </li>
 <li>
 Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
 </li>
 <li>
 Ability to work autonomously while also collaborating effectively with others as needed.
 </li>
 <li>
 Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
 </li>
 <li>
 Flexibility to work outside of normal working hours.
 </li>
 <li>
 Cultural and social awareness that aligns with the Principal&rsquo;s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
 </li>
 <li>
 Verification of identity, education, prior employment, and references may be required
 </li>
 </ul>
 
 
 
 
 *The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
 
</div>

Personal Assistant

SEAN LEFFERS

<div>
 
 
 Personal Assistant
 
 
 
 
 
 
 
 Location:
 
 &nbsp;Topanga Canyon / Los Angeles
 
 
 
 Compensation:
 
 &nbsp;$35&ndash;45 per hour
 
 
 
 Schedule:
 
 &nbsp;Part-time, approximately 20&ndash;30 hours per week
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking an exceptionally organized and reliable personal assistant to support a founder and creative director working in design and the arts, based in Topanga Canyon.
 
 
 This role focuses on maintaining order across a private household and related personal affairs, coordinating vendors and logistics, and ensuring that day-to-day operations run smoothly. The ideal candidate enjoys creating systems, managing details, and solving practical problems independently.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 Household organization and systems
 
 
 <ul>
 <li>
 organizing and maintaining household storage and organizational systems
 </li>
 <li>
 coordinating with housekeeper and other household support staff
 </li>
 <li>
 organizing wardrobe and clothing, including dry cleaning and seasonal rotation
 </li>
 <li>
 maintaining orderly household records, paperwork, and documentation
 </li>
 </ul>
 
 
 Administrative and logistical coordination
 
 
 <ul>
 <li>
 managing bills, vendor accounts, and routine payments
 </li>
 <li>
 assisting with applications, forms, and administrative tasks
 </li>
 <li>
 resolving account issues with service providers when they arise
 </li>
 <li>
 scheduling and coordinating vendors such as gardeners and repair professionals
 </li>
 </ul>
 
 
 Errands and personal logistics
 
 
 <ul>
 <li>
 running errands and coordinating purchases throughout Los Angeles
 </li>
 <li>
 filling prescriptions and scheduling appointments
 </li>
 <li>
 packing for travel and assisting with travel preparation
 </li>
 <li>
 coordinating vehicle maintenance and registration
 </li>
 </ul>
 
 
 Art, furnishings, and shipping
 
 
 <ul>
 <li>
 coordinating transport and installation of artworks
 </li>
 <li>
 maintaining organized inventories of art and antiques
 </li>
 <li>
 arranging restoration, upholstery, and soft furnishings
 </li>
 <li>
 coordinating shipping, receiving, packing, and transport of furniture, antiques, and artworks
 </li>
 <li>
 coordinating movers and logistics when needed
 </li>
 </ul>
 
 
 Personal technology support
 
 
 <ul>
 <li>
 helping maintain and organize personal technology including phones and computers
 </li>
 <li>
 troubleshooting routine technology issues and coordinating repairs or support when needed
 </li>
 </ul>
 
 
 Events
 
 
 <ul>
 <li>
 assisting with occasional personal events including vendor coordination and setup
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate
 
 
 <ul>
 <li>
 highly organized and detail-oriented
 </li>
 <li>
 practical and resourceful problem solver
 </li>
 <li>
 calm, reliable, and discreet
 </li>
 <li>
 comfortable coordinating vendors and managing multiple priorities
 </li>
 <li>
 able to work independently and take initiative
 </li>
 </ul>
 
 Experience in private households, design environments, antiques, or art handling is a plus.
 
 
 
 
 
 
 The ideal candidate takes pride in creating calm, order, and reliability in busy environments.
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 must have reliable personal transportation
 </li>
 <li>
 comfortable running errands and traveling throughout Los Angeles as needed
 </li>
 <li>
 comfortable with hands-on organization and occasional lifting or moving of objects
 </li>
 </ul>
 
 
 
 
 
 Details
 
 
 <ul>
 <li>
 part-time: approximately&nbsp;
 
 20&ndash;30 hours per week
 
 </li>
 <li>
 based primarily in&nbsp;
 
 Topanga Canyon
 
 , with regular errands and travel within Los Angeles
 </li>
 <li>
 flexible schedule depending on operational needs
 </li>
 </ul>
 
 
 
 
 
 How to Apply
 
 
 
 Please submit your resume, a brief message explaining why you think you are a good fit for the role, and include a brief response to the following questions:
 
 <ol>
 <li>
 
 Describe an organizational system you created that improved the functioning of a home, office, or household. What problem did you solve and how did you structure the solution?
 
 </li>
 <li>
 
 This role involves frequent errands across Los Angeles and hands-on organization. What aspects of this type of work do you enjoy most?
 
 
 </li>
 </ol>
</div>

Pocketbook Agency

<div>
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive personal and household support to a private principal based in Orange County. This role is designed to create structure, efficiency, and ease across the principal&rsquo;s personal schedule, travel, and lifestyle logistics. The ideal candidate thrives in a high-trust environment, operates with sound judgment, and takes pride in anticipating needs while ensuring day-to-day matters run smoothly and seamlessly. This position will work in close tandem with the House Manager, partnering to ensure alignment, continuity, and seamless execution across household and lifestyle operations.
 
 
 
 
 
 Success in this role means personal scheduling and logistics running smoothly and predictably, with all moving parts thoughtfully coordinated behind the scenes. Household operations remain organized, structured, and proactively managed, ensuring nothing falls through the cracks. Travel and key commitments are prepared well in advance, creating a sense of ease and readiness. The assistant consistently anticipates needs before they are requested, operating with foresight and sound judgment. Above all, the principal feels fully supported, confident, and unburdened by day-to-day logistics.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage, coordinate, and maintain the principal&rsquo;s personal calendar, appointments, and non-business obligations, including reminders, materials, attire for meetings and events
 </li>
 <li>
 Arrange personal and leisure travel, including flights, accommodations, transportation, and detailed itineraries
 </li>
 <li>
 Track deadlines, RSVPs, renewals, and follow-ups
 </li>
 <li>
 Oversee household organization and daily logistics including coordinating laundry, dry cleaning, wardrobe organization, and seasonal rotations
 </li>
 <li>
 Schedule and manage household services, including cleaners, maintenance providers, vendors, deliveries, and repairs
 </li>
 <li>
 Support home organization projects to maintain an efficient and polished living environment
 </li>
 <li>
 Assist with errands, personal shopping, returns, gifting, and special requests
 </li>
 <li>
 Build and maintain systems for household operations, personal documents, and routines
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, or similar support role, ideally for an executive or high-profile individual with a complex personal schedule
 </li>
 <li>
 Exceptional organizational, planning, and multitasking abilities
 </li>
 <li>
 Calm, solutions-driven presence with strong judgment, reliability, and discretion
 </li>
 <li>
 Comfort working closely with a principal in a high-trust, personal support capacity
 </li>
 <li>
 Tech-savvy with calendars, scheduling tools, travel platforms, and task management applications
 </li>
 <li>
 Highly proactive, detail-oriented, and anticipatory work style
 </li>
 </ul>
 
 
 
 
 
 Schedule:
 
 Full-time with flexibility required
 
 
 
 
 
 
 Compensation:
 
 Up to $65+/hour, overtime, healthcare coverage, PTO
 
 
 
 
 
 
 Location:
 
 On site in Newport Beach, CA
 
</div>

Personal Assistant for Private Entrepreneur

<div>
 
 JRN#2437
 
 
 A busy private Bay Area Peninsula-based family is seeking a highly capable and sophisticated Personal Assistant to support the principal across all personal matters, ensuring seamless day-to-day operations and anticipating needs with discretion, organization, and efficiency. This role blends high-level coordination with hands-on support, from managing schedules and travel to personal shopping and event planning. The PA acts as a trusted gatekeeper and partner, working closely with household staff and vendors to create a smooth and structured environment for the principal.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist with the principal&rsquo;s calendar, contacts, and scheduling.
 </li>
 <li>
 Support coordination, including travel logistics, flights, accommodations, reservations, and on-the-ground support.
 </li>
 <li>
 Handle wardrobe management, personal shopping, online orders, returns, and special requests.
 </li>
 <li>
 Oversee gifting, including sourcing, purchasing, and managing family gift lists.
 </li>
 <li>
 Assist with planning and executing personal events, dinners, and gatherings in collaboration with chefs, caterers, and staff.
 </li>
 <li>
 Support day-to-day needs, including errands, reservations, and logistical arrangements.
 </li>
 <li>
 Collaborate with household staff, estate managers, and vendors to ensure seamless operations.
 </li>
 <li>
 Maintain confidentiality while managing sensitive personal and professional matters.
 </li>
 <li>
 Accompany principal on trips and events as needed, ensuring all details are managed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7&ndash;15 years of experience as a Personal Assistant supporting UHNW or high-profile principals.
 </li>
 <li>
 Exceptional organizational, time management, and communication skills.
 </li>
 <li>
 Strong judgment, discretion, and ability to manage confidential information.
 </li>
 <li>
 Proactive problem-solver with ability to anticipate needs.
 </li>
 <li>
 Flexible and adaptable to changing schedules, with ability to travel as required.
 </li>
 <li>
 Tech-savvy, with proficiency in managing calendars, contacts, and online systems.
 </li>
 <li>
 Professional demeanor with the ability to collaborate well in a team.
 </li>
 <li>
 Ability to work as a member of a team.
 </li>
 <li>
 Must have a clean background and driving record, and excellent references.
 </li>
 </ul>
 
 
 
 
 
 *ONLY CONSIDERING BAY AREA CANDIDATES
 
 
 
 
 
 
 
 Schedule:
 
 5 days per week (with some weekend coverage)
 
 
 
 
 
 
 Comp:
 
 150-200K (hourly + OT) + benefits + 401K (with match), PTO + annual bonus
 
 
 
 
 
 
 Location:
 
 Palo Alto, CA
 
</div>

Career Group

<div>
 
 A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively.
 
 
 
 
 
 
 
 ***This is primarily an on-site role on the Peninsula. Travel required for domestic and international trips.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments.
 </li>
 <li>
 Coordinate children&rsquo;s activities, including researching coaches/extracurriculars, registrations, and schedules.
 </li>
 <li>
 Provide administrative support for the foundation.
 </li>
 <li>
 Handle personal errands, shopping, gifting, returns, packages, and home inventory management.
 </li>
 <li>
 Support light meal prep and on-demand errands (coffee, meals, etc.).
 </li>
 <li>
 Manage pets&rsquo; schedules, veterinary appointments, and related logistics.
 </li>
 <li>
 Assist Chief of Staff with events, interior design projects, and household initiatives as needed.
 </li>
 <li>
 Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation.
 </li>
 <li>
 Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff.
 </li>
 <li>
 Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 5&ndash;8 years of relevant Personal Assistant experience who has supported personal/family tasks.
 </li>
 <li>
 Comfortable with 24/7 accessibility and able to handle direct, concise communication.
 </li>
 <li>
 Degree highly preferred.
 </li>
 <li>
 Must be located near Atherton, CA and have reliable transportation.
 </li>
 <li>
 Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus.
 </li>
 <li>
 Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt.
 </li>
 <li>
 Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefit
 
 
 
 $120,000&ndash;$180,000 depending on experience
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
 
</div>

Selectlab

Travel Personal Assistant &ndash; (Supporting CEOs, Founders, or UHNW individuals)Global Investment Group Extensive International TravelWe are seeking a Travel Personal Assistant to support the Chairman of a leading global investment group. This role can be based in either Dubai or Singapore, offering flexibility for the right candidate. You will travel internationally for up to 50% of the year, accompanying the Chairman and his family on business‑related trips and ensuring seamless support across all destinations.About the RoleThis is a high‑exposure position working directly with the Chairman. You will manage complex travel logistics, oversee projects across global residences, and support a wide range of administrative and personal responsibilities. The role requires exceptional organisation, discretion, and a polished, professional presence.Key Responsibilities<ul><li>	Plan and manage all travel arrangements for the Chairman</li></ul><ul><li>	Travel internationally with the Chairman and family for business‑related trips</li></ul><ul><li>	Coordinate schedules with aviation teams, household managers, and global offices</li></ul><ul><li>	Oversee on‑site project management at international residential properties</li></ul><ul><li>	Arrange business meetings, personal appointments, and restaurant bookings</li></ul><ul><li>	Collaborate closely with offices in Dubai and Singapore</li></ul><ul><li>	Conduct global product sourcing and personal shopping</li></ul><ul><li>	Support a variety of ongoing projects across the Chairman&rsquo;s private office</li></ul><ul><li>	Contribute to a warm, positive, and professional working culture</li></ul>RequirementsWe are looking for someone who is:<ul><li>	Exceptionally well‑spoken with a polished, professional appearance</li></ul><ul><li>	Resourceful, proactive, and able to &ldquo;get things done&rdquo; creatively</li></ul><ul><li>	Able to maintain a refined, elegant, and formal demeanour</li></ul><ul><li>	Comfortable navigating changing situations with calm and confidence</li></ul><ul><li>	Well‑educated, adaptable, and quick to learn</li></ul><ul><li>	Able to work at speed while maintaining meticulous attention to detail</li></ul><ul><li>	Skilled at problem‑solving and breaking through roadblocks</li></ul><ul><li>	Hungry to learn, with interest in responsibilities beyond a traditional PA role</li></ul>Qualifications &amp; Experience<ul><li>	Bachelor&rsquo;s degree from a first‑class institution</li></ul><ul><li>	3&ndash;5 years of professional experience, ideally supporting CEOs, founders, or UHNW individuals</li></ul><ul><li>	Excellent command of English (written and spoken)</li></ul><ul><li>	French language skills are a strong advantage</li></ul>Compensation &amp; Benefits<ul><li>	Competitive base salary</li></ul><ul><li>	Discretionary annual bonus</li></ul><ul><li>	Medical insurance</li></ul><ul><li>	21 days annual leave</li></ul>Why This Role Is UniqueYou will work directly with the Chairman and collaborate with a high‑performing global team. The role offers exceptional exposure, international travel, and the opportunity to develop far beyond a traditional personal assistant remit. Travel destinations include the USA, Monaco, Paris, London, Singapore, and the Bahamas.Job Types: Full-time, PermanentPay: AED25,000.00 - AED35,000.00 per monthExperience:<ul><li>Executive Assistant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Travel Personal Assistant – Supporting CEOs, Founders, or UHNW individuals

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Travel Personal Assistant – Supporting CEOs, Founders, or UHNW individuals