private assistant

Robert Half

<div>
 
 
 About the Role
 
 
 
 
 
 
 Our client is looking for an experienced and discreet Executive Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position is 100% on-site.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Organize and oversee personal schedules, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate household staff, vendors, and upkeep of private residences.
 </li>
 <li>
 Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.
 </li>
 <li>
 Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.
 </li>
 <li>
 Manage personal projects and commitments, ensuring timely completion.
 </li>
 <li>
 Proactively anticipate needs, address challenges, and streamline daily operations.
 </li>
 <li>
 Maintain detailed records and organization across personal and digital systems.
 </li>
 <li>
 Support travel planning, including itineraries and logistics for domestic and international trips.
 </li>
 <li>
 Uphold privacy and protect boundaries while fostering efficiency in daily operations.
 </li>
 <li>
 Assist with select business-related scheduling or travel when necessary.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications/Required Skills
 
 
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience as a personal assistant, executive assistant, or similar role.
 </li>
 <li>
 Proven ability to manage confidential information with discretion and professionalism.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Technological proficiency and awareness of security protocols.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Flexibility to align with the employer&rsquo;s schedule and lifestyle needs.
 </li>
 <li>
 Demonstrated ability to handle high-pressure situations with composure.
 </li>
 <li>
 Familiarity with managing travel arrangements, including private aviation and luxury accommodations.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Pay range and compensation package
 
 
 
 
 
 
 Salary of $95,000-$110,000 annually + bonus + a comprehensive benefits package including medical coverage with dental and vision plans. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match.
 
 
 
 
 
 Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
 
 
 
</div>

Executive Personal Assistant

The Quest Organization

<div>
 
 
 Executive / Personal Assistant - Family Office
 
 
 
 
 
 
 
 We are seeking a highly organized and discreet Executive/Personal Assistant to support a private family office overseeing multiple residences and entities. This individual will serve as a key point of coordination across financial, operational, and personal matters.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Oversee property operations, vendors, and maintenance across multiple residences
 </li>
 <li>
 Coordinate construction and renovation projects with contractors and design professionals
 </li>
 <li>
 Manage cash flow, banking, bill pay, and bookkeeping across entities
 </li>
 <li>
 Administer insurance policies (property, auto, collections, liability) including renewals and claims
 </li>
 <li>
 Support family members with financial, housing, and administrative needs
 </li>
 <li>
 Manage domestic staff hiring, onboarding, payroll, and compliance
 </li>
 <li>
 Coordinate with accountants on tax documentation and filings
 </li>
 <li>
 Oversee office operations, IT infrastructure, and service providers
 </li>
 <li>
 Arrange travel (commercial and private) and handle day-to-day logistics
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 5+ years of relevant experience in a family office or similar environment
 </li>
 <li>
 Strong financial and organizational skills
 </li>
 <li>
 High level of discretion and attention to detail
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced setting
 </li>
 </ul>
</div>

Pocketbook Agency

<div>
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive personal and household support to a private principal based in Orange County. This role is designed to create structure, efficiency, and ease across the principal&rsquo;s personal schedule, travel, and lifestyle logistics. The ideal candidate thrives in a high-trust environment, operates with sound judgment, and takes pride in anticipating needs while ensuring day-to-day matters run smoothly and seamlessly. This position will work in close tandem with the House Manager, partnering to ensure alignment, continuity, and seamless execution across household and lifestyle operations.
 
 
 
 
 
 Success in this role means personal scheduling and logistics running smoothly and predictably, with all moving parts thoughtfully coordinated behind the scenes. Household operations remain organized, structured, and proactively managed, ensuring nothing falls through the cracks. Travel and key commitments are prepared well in advance, creating a sense of ease and readiness. The assistant consistently anticipates needs before they are requested, operating with foresight and sound judgment. Above all, the principal feels fully supported, confident, and unburdened by day-to-day logistics.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage, coordinate, and maintain the principal&rsquo;s personal calendar, appointments, and non-business obligations, including reminders, materials, attire for meetings and events
 </li>
 <li>
 Arrange personal and leisure travel, including flights, accommodations, transportation, and detailed itineraries
 </li>
 <li>
 Track deadlines, RSVPs, renewals, and follow-ups
 </li>
 <li>
 Oversee household organization and daily logistics including coordinating laundry, dry cleaning, wardrobe organization, and seasonal rotations
 </li>
 <li>
 Schedule and manage household services, including cleaners, maintenance providers, vendors, deliveries, and repairs
 </li>
 <li>
 Support home organization projects to maintain an efficient and polished living environment
 </li>
 <li>
 Assist with errands, personal shopping, returns, gifting, and special requests
 </li>
 <li>
 Build and maintain systems for household operations, personal documents, and routines
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, or similar support role, ideally for an executive or high-profile individual with a complex personal schedule
 </li>
 <li>
 Exceptional organizational, planning, and multitasking abilities
 </li>
 <li>
 Calm, solutions-driven presence with strong judgment, reliability, and discretion
 </li>
 <li>
 Comfort working closely with a principal in a high-trust, personal support capacity
 </li>
 <li>
 Tech-savvy with calendars, scheduling tools, travel platforms, and task management applications
 </li>
 <li>
 Highly proactive, detail-oriented, and anticipatory work style
 </li>
 </ul>
 
 
 
 
 
 Schedule:
 
 Full-time with flexibility required
 
 
 
 
 
 
 Compensation:
 
 Up to $65+/hour, overtime, healthcare coverage, PTO
 
 
 
 
 
 
 Location:
 
 On site in Newport Beach, CA
 
</div>

Personal Assistant for Private Entrepreneur

A1 Investments

<div>
 
 Job Title: Personal Assistant
 
 
 Location: Dubai, United Arab Emirates
 
 
 Job Type: Full-time (in person)
 
 
 
 
 
 About the job:
 
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support the Director.
 
 
 This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
 
 
 The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes
 
 
 
 
 
 Key Responsibilities:
 
 
 Professional &amp; Corporate Support
 
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing email accounts, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the Director's requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 </ul>
 
 
 
 
 Personal &amp; Lifestyle Management
 
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the Director and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling schedules, credit card summaries, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including but not limited to, loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the Director.
 </li>
 <li>
 Personal Assistance: Managing personal errands requests as required.
 </li>
 </ul>
 
 
 
 
 Competencies required (role-based):
 
 <ul>
 <li>
 Is highly emotionally intelligent to pick up on 3rd parties&rsquo; nuanced sentiments and act accordingly
 </li>
 <li>
 Is available to respond within 15 minutes of receiving a message
 </li>
 <li>
 Knows how to be a gatekeeper and discern between important vs. unimportant incoming inquiries &amp; requests
 </li>
 <li>
 Writes high-quality, professional business e-mails in effective and suitable tones
 </li>
 <li>
 Has a resilient mentality: thinks deep to come up with creative solutions for complex problems &amp; situations
 </li>
 <li>
 Resourceful: Knows how to find the answer to a burning question when he or she doesn&rsquo;t immediately know the answer
 </li>
 <li>
 Conflict resolution: Exhibits a friendly yet stern personality to effectively resolve potential conflicts and concerns
 </li>
 <li>
 Produces coherent, well-structured, and well-formatted Excel (Google Sheets) sheets quickly &amp; effectively
 </li>
 </ul>
 
 
 
</div>

Personal Assistant

Confidential

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to an Emirati Owner.
 
 
 This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
 
 
 The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide direct administrative and personal support to the Owner on a daily basis
 </li>
 <li>
 Manage complex calendars, appointments, and scheduling across business and personal commitments
 </li>
 <li>
 Handle confidential correspondence, emails, and documentation with the highest level of discretion
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, visas, and itineraries
 </li>
 <li>
 Maintain and organize confidential files, records, and documentation
 </li>
 </ul>
 
 
 
 
 
 2. Communication &amp; Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact between the Owner and internal/external stakeholders
 </li>
 <li>
 Coordinate follow-ups on key actions, ensuring timely execution of directives
 </li>
 <li>
 Liaise with senior management and ensure alignment with the Owner&rsquo;s priorities
 </li>
 <li>
 Draft professional communications on behalf of the Owner
 </li>
 </ul>
 
 
 
 
 
 3. Household &amp; Domestic Staff Management
 
 
 <ul>
 <li>
 Oversee and manage all domestic workers within the household
 </li>
 <li>
 Prepare schedules, duty rosters, and task allocations for household staff
 </li>
 <li>
 Handle HR-related responsibilities for domestic workers, including:
 </li>
 <li>
 Payroll management
 </li>
 <li>
 Leave tracking and approvals
 </li>
 <li>
 Attendance monitoring
 </li>
 <li>
 Ensure smooth day-to-day household operations
 </li>
 </ul>
 
 
 
 
 
 4. PRO &amp; Government Liaison Responsibilities
 
 
 <ul>
 <li>
 Manage all government-related processes, including:
 </li>
 <li>
 Visa applications and renewals
 </li>
 <li>
 Emirates ID processing
 </li>
 <li>
 Immigration and labor-related documentation
 </li>
 <li>
 Trade license renewals and company documentation
 </li>
 <li>
 Liaise with government authorities, regulators, and external service providers
 </li>
 <li>
 Ensure compliance with UAE laws, regulations, and corporate requirements
 </li>
 <li>
 Prepare and submit regulatory filings and maintain proper documentation
 </li>
 <li>
 Track deadlines and ensure timely completion of all compliance-related activities
 </li>
 </ul>
 
 
 
 
 
 5. Corporate Governance &amp; Compliance Support
 
 
 <ul>
 <li>
 Support in maintaining compliance with corporate governance requirements
 </li>
 <li>
 Monitor regulatory changes and ensure adherence to applicable laws
 </li>
 <li>
 Maintain accurate records of licenses, permits, and legal documentation
 </li>
 <li>
 Act as a liaison between stakeholders, regulatory bodies, and management when required
 </li>
 </ul>
 
 
 
 
 
 6. Administrative &amp; Office Management
 
 
 <ul>
 <li>
 Maintain filing systems (digital and physical) and databases
 </li>
 <li>
 Ensure proper documentation and record-keeping standards
 </li>
 <li>
 Assist in improving administrative processes and operational efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum
 
 4&ndash;7 years of experience
 
 as a Personal Assistant / Executive Assistant
 </li>
 <li>
 Experience supporting
 
 senior executives, family offices, or high-net-worth individuals
 
 preferred
 </li>
 <li>
 Prior experience handling
 
 domestic staff management and PRO activities
 
 is highly desirable
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Familiarity with UAE government procedures and regulatory processes
 </li>
 <li>
 Ability to manage both
 
 corporate and personal environments seamlessly
 
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven mindset
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Someone who can operate with
 
 trust, professionalism, and ownership
 
 </li>
 <li>
 Comfortable working in a
 
 fast-paced, high-responsibility environment
 
 </li>
 <li>
 Able to balance
 
 business priorities with personal and household needs
 
 </li>
 </ul>
 
 
</div>

PA to Owner (Emirati Family Office)

C-SUITE ASSISTANTS

<div>
 
 
 Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
 
 
 
 
 
 
 A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
 </li>
 <li>
 Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
 </li>
 <li>
 Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
 </li>
 <li>
 Prepare documents, basic reports, presentations and notes from meetings and calls
 </li>
 <li>
 Acting as a liaison to property manager, household staff, handle some repairs
 </li>
 <li>
 Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
 </li>
 <li>
 Plan dinners/events for the home
 </li>
 <li>
 </li>
 <li>
 
 Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
 
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
 </li>
 <li>
 Bachelor&rsquo;s Degree
 </li>
 <li>
 Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
 </li>
 <li>
 High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
 </li>
 <li>
 Excellent Microsoft Office skills; Tech savvy.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Bloom Talent

<div>
 
 A prominent health and wellness thought leader is looking for a Personal Assistant to be the steady, behind-the-scenes force that keeps his home and personal life running seamlessly. In this role, you'll work in close partnership with the Executive Assistant to provide fully integrated support &mdash; translating his busy schedule of podcasts, appearances, and travel into a perfectly prepared home and life. You'll manage vendors, keep the household stocked and organized, ensure the right bag is in the right car at the right time, and build the systems and documentation that make everything run smoothly. Someone high-touch who takes pride in the details, thinks five steps ahead and naturally anticipates needs, and can keep a dynamic principal on track. This is an in-person role based in the Principal's home in Santa Barbara/Montecito with occasional after-hours and weekend flexibility as needed. 120-150K+ DOE + full benefits.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Serve as the on-site point person at the home, maintaining the household's day-to-day flow.
 </li>
 <li>
 Manage household vendors, including scheduling, coordinating, and following up on all service providers.
 </li>
 <li>
 Monitor and restock household supplies, supplements, and prescriptions.
 </li>
 <li>
 Maintain light tidiness throughout the day; regular housekeepers are on rotation, but this person keeps shared spaces presentable between cleans
 </li>
 <li>
 Keep two vehicles ready at all times and load the appropriate bag and items for outings.
 </li>
 <li>
 Run personal errands such as dry cleaning, grocery shopping, pharmacy runs, and occasional personal shopping.
 </li>
 <li>
 Care for and feed chickens on the property.
 </li>
 <li>
 Prepare everything needed for each day, including podcast days, appearance days, and travel days, ensuring each has its own checklist and setup.
 </li>
 <li>
 Prepare the Principal for trips and events. Packing for trips using maintained packing checklists, anticipating what's needed, and being prepared. Assist with ironing and organizing the wardrobe for appearances and events.
 </li>
 <li>
 Work in close coordination with the Executive Assistant, who manages the Principal's calendar and professional schedule, translating commitments into physical preparation at home.
 </li>
 <li>
 Coordinate transportation logistics to the airport and home.
 </li>
 <li>
 Build and maintain a comprehensive house manual to record how systems work, where things are, and how guests and family members can navigate the home independently.
 </li>
 <li>
 Create clear SOPs for all recurring tasks to keep things running smoothly. Proactively build redundancy into all systems.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous experience as an Executive Assistant and Personal Assistant, with an understanding of both roles, for effective collaboration.
 </li>
 <li>
 Experience supporting a high-profile or dynamic Principal is preferred.
 </li>
 <li>
 Highly organized and process-oriented. Systems-oriented with a strong ability to maintain structures.
 </li>
 <li>
 Proactive and anticipatory, thinking steps ahead.
 </li>
 <li>
 Ability to collaborate and work hand-in-hand with the Executive Assistant.
 </li>
 <li>
 Holistic, nurturing approach to support and ensure the Principal stays on track.
 </li>
 <li>
 Tech-savvy with experience creating SOPs and processes.
 </li>
 </ul>
</div>

Personal Assistant to Wellness Leader

Search 10000+ Private assistant jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 private assistant jobs Near Me

Executive Personal Assistant

Executive Personal Assistant

Personal Assistant for Private Entrepreneur

Personal Assistant

PA to Owner (Emirati Family Office)

Personal Assistant

Personal Assistant to Wellness Leader