private assistant

Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Private Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
 </li>
 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
 </li>
 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
 <li>
 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills. Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
 </li>
 <li>
 Respectful, trustworthy, and service-oriented demeanour.
 </li>
 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
 <li>
 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

Private Assistant

Confidential

<div>
 
 
 Personal &amp; Executive Assistant (Confidential Opportunity)
 
 
 
 
 Center City Philadelphia
 
 
 
 
 
 
 
 About the Opportunity
 
 
 
 A private individual is seeking a highly organized, discreet, and dependable Personal &amp; Executive Assistant to provide both professional and personal support in a dynamic, fast-paced environment based in Center City Philadelphia. This is a long-term opportunity for someone who enjoys creating structure, anticipating needs, and helping day-to-day operations run seamlessly.
 
 
 The ideal candidate is proactive, adaptable, and solutions-oriented with a calm, low-ego approach. This role requires a high level of trust, discretion, and flexibility while supporting a busy principal across a variety of responsibilities.
 
 
 
 
 
 
 Schedule
 
 
 <ul>
 <li>
 Monday&ndash;Friday, 8:30 AM &ndash; 5:30 PM (primarily in-person)
 </li>
 <li>
 Occasional flexibility outside standard hours as needed
 </li>
 </ul>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling, and appointments
 </li>
 <li>
 Organize and maintain email communications and inbox management
 </li>
 <li>
 Coordinate meetings, reservations, and general administrative tasks
 </li>
 <li>
 Assist with ongoing projects and day-to-day operational support
 </li>
 </ul>
 
 
 Personal &amp; Household Coordination
 
 
 <ul>
 <li>
 Coordinate vendors, household services, and property maintenance
 </li>
 <li>
 Assist with errands, returns, shopping, and personal logistics
 </li>
 <li>
 Oversee upkeep and coordination for multiple residences as needed
 </li>
 <li>
 Manage vehicle appointments, servicing, and related logistics
 </li>
 <li>
 Support occasional family-related coordination
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Arrange and manage business and personal travel
 </li>
 <li>
 Prepare organized itineraries and travel materials
 </li>
 <li>
 Assist with logistics planning for additional travelers when needed
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Handle a wide range of ad hoc requests with professionalism and efficiency
 </li>
 <li>
 Anticipate needs and proactively problem-solve
 </li>
 <li>
 Help maintain organization and operational flow across both personal and professional priorities
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Previous experience supporting C-suite executives, high-net-worth individuals, private households, or family offices strongly preferred
 </li>
 <li>
 Proven ability to operate with discretion and confidentiality in high-touch environments
 </li>
 <li>
 Strong organizational, communication, and multitasking skills
 </li>
 <li>
 Self-starter with strong follow-through and sound judgment
 </li>
 <li>
 Comfortable balancing shifting priorities in a fluid environment
 </li>
 <li>
 Valid driver&rsquo;s license and reliable transportation required
 </li>
 </ul>
 
 
 Ideal Candidate
 
 
 <ul>
 <li>
 Trustworthy, polished, and approachable
 </li>
 <li>
 Highly resourceful and adaptable
 </li>
 <li>
 Detail-oriented without being overly rigid
 </li>
 <li>
 Comfortable operating independently with minimal oversight
 </li>
 <li>
 Thrives in a hands-on support role and enjoys being helpful
 </li>
 </ul>
 
 
 Additional Notes
 
 
 
 
 This is not a traditional corporate executive assistant role. The position requires someone comfortable supporting both business and lifestyle needs in a highly personalized environment. The right candidate will be flexible, proactive, and motivated by helping create ease and organization behind the scenes.
 
 
</div>

Personal & Executive Assistant (Confidential)

Pocketbook Agency

<div>
 
 JRN #2474
 
 
 
 
 
 We are seeking a highly capable Executive Assistant / Personal Assistant to support a high-net-worth CEO primarily in personal, lifestyle, and day-to-day matters, with limited but critical business coordination. This role requires exceptional discretion, reliability, judgment, and the ability to operate independently with minimal oversight.
 
 
 
 
 
 The ideal candidate anticipates needs, manages details quietly, and takes pride in protecting time, privacy, and personal well-being. This is a long-term role for someone comfortable working closely with a private individual and handling matters that require maturity and trust.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Manage personal calendars, travel, appointments, and daily logistics
 </li>
 <li>
 Coordinate residences, household staff, vendors, vehicles, and related needs
 </li>
 <li>
 Serve as a gatekeeper for personal communications, requests, and access
 </li>
 <li>
 Handle sensitive personal, legal, financial, and medical information with discretion
 </li>
 <li>
 Oversee personal projects, commitments, and obligations through completion
 </li>
 <li>
 Anticipate needs, solve problems proactively, and remove friction quietly
 </li>
 <li>
 Maintain organization across personal affairs, records, and digital systems
 </li>
 <li>
 Support personal travel planning and on-the-ground logistics
 </li>
 <li>
 Act as a trusted point of contact for close advisors, family, and select associates
 </li>
 <li>
 Protect privacy, boundaries, and personal time at all times
 </li>
 </ul>
 
 
 
 
 
 Secondary Responsibilities (Limited Business Support)
 
 
 <ul>
 <li>
 Coordinate select business-related scheduling or travel as needed
 </li>
 <li>
 Prepare brief summaries, reminders, and notes where personal and professional priorities intersect
 </li>
 <li>
 Liaise with business staff when personal logistics require coordination
 </li>
 </ul>
 
 
 
 
 
 Required Traits
 
 
 <ul>
 <li>
 High integrity and strong sense of responsibility
 </li>
 <li>
 Naturally discreet, composed, and trustworthy
 </li>
 <li>
 Highly organized with strong follow-through
 </li>
 <li>
 Calm and capable under pressure or in sensitive situations
 </li>
 <li>
 Emotionally intelligent and socially aware
 </li>
 <li>
 Proactive, observant, and self-directed
 </li>
 <li>
 Comfortable handling personal matters with professionalism
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Prior experience as a personal assistant, executive assistant, house manager, or similar role
 </li>
 <li>
 Demonstrated ability to manage confidential personal affairs responsibly
 </li>
 <li>
 Strong communication skills and attention to detail
 </li>
 <li>
 Technologically competent and security-conscious
 </li>
 <li>
 Flexible availability aligned with the CEO&rsquo;s schedule and lifestyle
 </li>
 </ul>
 
 
 
 
 
 Confidentiality and Trust
 
 
 
 This role requires a high level of trust and discretion. The Executive Assistant / Personal Assistant will have access to sensitive personal and private information and is expected to handle all matters with professionalism and confidentiality at all times.
 
 
 A non-disclosure agreement will be required. Maintaining privacy, exercising sound judgment, and acting with integrity are core expectations of this role, both during and after employment.
 
 
 
 
 
 
 What This Role Is (and Is Not)
 
 
 
 This is not a traditional corporate administrative role. It is a
 
 personal support and trust-based position
 
 intended for someone who values reliability, discretion, and long-term commitment. The right candidate operates quietly, efficiently, and without ego.
 
 
 
 
 
 
 Compensation
 
 
 
 Highly competitive and commensurate with experience. Structured as a long-term role for the right individual, with stability and trust at its core.
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
</div>

Executive Personal Assistant

<div>
 
 We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive personal and household support to a private principal based in Orange County. This role is designed to create structure, efficiency, and ease across the principal&rsquo;s personal schedule, travel, and lifestyle logistics. The ideal candidate thrives in a high-trust environment, operates with sound judgment, and takes pride in anticipating needs while ensuring day-to-day matters run smoothly and seamlessly. This position will work in close tandem with the House Manager, partnering to ensure alignment, continuity, and seamless execution across household and lifestyle operations.
 
 
 
 
 
 Success in this role means personal scheduling and logistics running smoothly and predictably, with all moving parts thoughtfully coordinated behind the scenes. Household operations remain organized, structured, and proactively managed, ensuring nothing falls through the cracks. Travel and key commitments are prepared well in advance, creating a sense of ease and readiness. The assistant consistently anticipates needs before they are requested, operating with foresight and sound judgment. Above all, the principal feels fully supported, confident, and unburdened by day-to-day logistics.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage, coordinate, and maintain the principal&rsquo;s personal calendar, appointments, and non-business obligations, including reminders, materials, attire for meetings and events
 </li>
 <li>
 Arrange personal and leisure travel, including flights, accommodations, transportation, and detailed itineraries
 </li>
 <li>
 Track deadlines, RSVPs, renewals, and follow-ups
 </li>
 <li>
 Oversee household organization and daily logistics including coordinating laundry, dry cleaning, wardrobe organization, and seasonal rotations
 </li>
 <li>
 Schedule and manage household services, including cleaners, maintenance providers, vendors, deliveries, and repairs
 </li>
 <li>
 Support home organization projects to maintain an efficient and polished living environment
 </li>
 <li>
 Assist with errands, personal shopping, returns, gifting, and special requests
 </li>
 <li>
 Build and maintain systems for household operations, personal documents, and routines
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, or similar support role, ideally for an executive or high-profile individual with a complex personal schedule
 </li>
 <li>
 Exceptional organizational, planning, and multitasking abilities
 </li>
 <li>
 Calm, solutions-driven presence with strong judgment, reliability, and discretion
 </li>
 <li>
 Comfort working closely with a principal in a high-trust, personal support capacity
 </li>
 <li>
 Tech-savvy with calendars, scheduling tools, travel platforms, and task management applications
 </li>
 <li>
 Highly proactive, detail-oriented, and anticipatory work style
 </li>
 </ul>
 
 
 
 
 
 Schedule:
 
 Full-time with flexibility required
 
 
 
 
 
 
 Compensation:
 
 Up to $65+/hour, overtime, healthcare coverage, PTO
 
 
 
 
 
 
 Location:
 
 On site in Newport Beach, CA
 
</div>

Personal Assistant for Private Entrepreneur

Career Group

<div>
 
 
 Personal Assistant | Peninsula (Onsite) | $120,000&ndash;$180,000 + Benefits
 
 
 
 
 
 
 A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a family foundation, and household operations. We are looking for a highly organized, proactive, and resilient professional who thrives in a fast-paced, dynamic environment, communicates clearly and directly, and takes feedback constructively.
 
 
 
 
 
 
 
 This is primarily an onsite role on the Peninsula. Relocation assistance may be available.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments
 </li>
 <li>
 Coordinate children&rsquo;s schedules, including researching coaches and extracurriculars, managing registrations, and overseeing activities
 </li>
 <li>
 Provide administrative support for the family foundation
 </li>
 <li>
 Handle personal errands, shopping, gifting, returns, package management, and home inventory
 </li>
 <li>
 Support light meal preparation and on-demand errands (coffee runs, meals, etc.)
 </li>
 <li>
 Manage pets&rsquo; schedules, veterinary appointments, and related logistics
 </li>
 <li>
 Assist the Chief of Staff with events, interior design projects, and household initiatives as needed
 </li>
 <li>
 Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation
 </li>
 <li>
 Collaborate closely with household and executive support teams, including housekeepers, nannies, and other staff
 </li>
 <li>
 Maintain the highest level of confidentiality, professionalism, and a solutions-oriented mindset at all times
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 5&ndash;8 years of relevant Personal Assistant experience supporting high-net-worth individuals or families
 </li>
 <li>
 Comfortable with high-touch, direct communication and a fast-paced, responsive environment
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 </li>
 <li>
 Must be located near Atherton, CA, with reliable transportation
 </li>
 <li>
 Willingness and ability to travel domestically and internationally, including Europe; prior global travel support experience is a plus
 </li>
 <li>
 Highly organized, proactive, and resilient, with strong problem-solving skills and adaptability
 </li>
 <li>
 Strong team player with the ability to collaborate effectively with the Chief of Staff, Estate Manager, and household staff
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 $120,000&ndash;$180,000, depending on experience, plus benefits and travel opportunities.
 
 
 Relocation assistance may be available.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
 
 
</div>

Personal Assistant

Solomon Page

<div>
 A highly successful Tech Founder and Investor is seeking an exceptional Personal Assistant to serve as the operational backbone of a fast-paced, high-touch personal life. This is a rare opportunity for a sharp, polished, and deeply resourceful individual who thrives in a high-trust environment and takes genuine pride in delivering excellence across every detail. The principal is an active entrepreneur and requiring a candidate who is equally at ease in a world-class urban environment as they are in a refined, outdoor lifestyle setting. This is a hands-on, high-ownership role that demands not only operational precision but a strong sense of personal judgment, taste, and discretion.
 
 
 <ul>
 <li>
 100-125K with bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Full oversight and management of two private residences
 </li>
 <li>
 Complete ownership of a complex personal and social calendar
 </li>
 <li>
 Daily lifestyle management and anticipatory support across all aspects of the principal&rsquo;s personal operations
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 1plus years in a PA/EA role, types of principals supported
 </li>
 <li>
 Technology, household management, calendar/logistics
 </li>
 <li>
 Discretion, judgment, temperament
 </li>
 <li>
 Degree preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Personal Assistant to Founder

<div>
 
 JRN #2328
 
 
 
 
 
 A high-profile celebrity with an active schedule of appearances and frequent travel is seeking a highly capable, hands-on Personal Assistant. This role requires someone who thrives in a fast-paced, constantly changing environment, can handle both high-level and &ldquo;grunt work,&rdquo; and is committed to exceptional execution with discretion and composure.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full-scope personal assistant support to a high-profile celebrity, managing complex logistics and schedules across shows, appearances, and travel.
 </li>
 <li>
 Oversee extensive travel arrangements, including flights, accommodations, ground transportation, itineraries, and on-the-road needs.
 </li>
 <li>
 Execute daily errands such as sourcing last-minute items, handling returns, and managing personal inventory.
 </li>
 <li>
 Collaborate with vendors, stylists, production teams, household staff, and external partners to ensure seamless operations.
 </li>
 <li>
 Manage gifting needs from sourcing to presentation.
 </li>
 <li>
 Maintain schedules, appointments, reservations, and real-time changes with precision and urgency.
 </li>
 <li>
 Proactively anticipate needs and solve problems before they arise.
 </li>
 <li>
 Handle high volumes of requests and information under pressure while maintaining discretion and professionalism.
 </li>
 <li>
 Manage sensitive and confidential information with care.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Experience supporting ultra high net worth or celebrity principals.
 </li>
 <li>
 Systems-driven with proven ability to implement and refine processes.
 </li>
 <li>
 Comfortable with both hands-on operational work (errands, traffic, vet appointments) and high-level tasks.
 </li>
 <li>
 Demonstrated ability to operate independently, with minimal oversight.
 </li>
 <li>
 Emotionally intelligent, thick-skinned, and capable of managing high-pressure situations calmly.
 </li>
 <li>
 Tech-savvy with strong organizational systems.
 </li>
 <li>
 Valid driver&rsquo;s license; fully mobile and comfortable with frequent travel and non-traditional hours.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Beverly Hills, CA
 
 
 
 Schedule:
 
 24/7 mindset; flexible, high-demand schedule
 
 
 
 Compensation:
 
 $100k&ndash;120K DOE
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
 
 
</div>

Personal Assistant to Celebrity

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