private secretary

South Florida Jewish Academy

<div>Job Title: Administrative Secretary / Data &amp; Admissions Coordinator
Position Summary 
South Florida Jewish Academy is seeking a highly organized, self-motivated, and detail-oriented Administrative Secretary / Data &amp; Admissions Coordinator to join our administrative team. Working in partnership with the school's current secretary, this individual will help manage the day-to-day operations of the front office while taking primary responsibility for maintaining data systems, tracking prospective students, and supporting the admissions process.
This is an evolving position with the opportunity to develop new systems, improve workflows, and become an integral part of the school's administrative team. The ideal candidate is proactive, collaborative, and enjoys creating organized, efficient processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.</li><li>
Maintain accurate student records and school databases.</li><li>
Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.</li><li>
Schedule school tours, admissions meetings, interviews, and follow-up communications.</li><li>
Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.</li><li>
Assist with registration, enrollment, and student records.</li><li>
Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.</li><li>
Coordinate calendars, appointments, and meetings for school administrators as needed.</li><li>
Organize and maintain confidential digital and paper files.</li><li>
Support school events and administrative projects.</li><li>
Identify opportunities to improve office procedures and help develop efficient administrative systems.</li><li>
Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Excellent organizational and time-management skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Excellent written and verbal communication skills.</li><li>
Aability to learn new software and databases quickly.</li><li>
Ability to manage multiple priorities while maintaining confidentiality.</li><li>
Professional, friendly, and service-oriented demeanor.</li></ul><h3 class="jobSectionHeader">
Desired Qualities</h3><ul><li>
Self-motivated and takes initiative.</li><li>
Strong team player who enjoys collaborating with colleagues.</li><li>
Flexible and adaptable in a dynamic school environment.</li><li>
Committed to providing outstanding service to students, families, and staff.</li></ul><h3 class="jobSectionHeader">
Why Join Our Team?</h3>
This role is ideal for someone who enjoys organization, technology, and working with people. As part of a collaborative front office team, you will help strengthen the school's administrative systems, support the admissions process, and contribute to creating a welcoming and efficient environment for our students, families, and staff. There is significant opportunity to shape and grow this position as the school continues to expand.</div>

Administrative Secretary Data and Admissions Coordinator

Human Capital HR Solutions

Human Capital HR Solutions is Hiring for One of Its Prestigious ClientsPosition: Executive Secretary to COO (Male)Industry: Higher EducationLocation: KarachiWe are seeking a professional, organized, and proactive individual to join our client&rsquo;s team as an Executive Secretary to the Chief Operating Officer (COO). The ideal candidate will provide administrative and secretarial support to ensure the efficient functioning of the COO&rsquo;s office.Qualification:* Bachelor&rsquo;s degree in Business Administration, Management, Commerce, or a related discipline.* Additional qualifications or certifications in office administration or secretarial management will be an added advantage.Experience:* Minimum 3&ndash;5 years of relevant experience as an Executive Secretary, Executive Assistant, or in a similar role.* Experience working with senior management or C-level executives, preferably within the education sector, will be preferred.Key Responsibilities:* Manage the COO&rsquo;s calendar, appointments, and meeting schedules.* Draft and prepare correspondence, reports, presentations, and official documents.* Coordinate with internal departments and external stakeholders.* Arrange travel, accommodation, and logistics as required.* Record meeting minutes and follow up on action items.* Maintain confidential files, records, and documentation.* Screen and manage calls, emails, and correspondence on behalf of the COO.* Ensure smooth administrative operations within the office.Required Skills:* Excellent verbal and written communication skills.* Strong organizational, interpersonal, and multitasking abilities.* Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.* Ability to maintain confidentiality and exercise sound judgment.* Strong attention to detail and problem-solving skills.* Ability to work efficiently in a fast-paced environment.Interested candidates may share their updated resumes at careers1.hc@gmail.com and mention &ldquo;Executive Secretary to COO&rdquo; in the subject line.Work Location: In person

Executive Secretary to COO (Male)

Al Rayah Driving School

Job Title: Executive Secretary to the ChairmanLocation: Qatar Employment Type: Full-TimeJob SummaryWe are seeking a highly professional, proactive, and confident Executive Secretary to the Chairman to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies. The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC and possess exceptional communication, organizational, and coordination skills.The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders, ensuring smooth communication and efficient follow-up across all group companies. In the Chairman's absence, the successful candidate will coordinate with department heads and managers to ensure timely execution of priorities and maintain effective communication.Key Responsibilities<ul><li>Provide high-level administrative and executive support to the Chairman.</li><li>Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.</li><li>Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items and ensure timely completion.</li><li>Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.</li><li>Draft professional letters, emails, reports, and presentations in both English and Arabic.</li><li>Handle confidential information with the highest level of professionalism and discretion.</li><li>Organize board meetings, management meetings, and executive events.</li><li>Maintain an efficient document management and filing system.</li><li>Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.</li><li>Perform any other duties assigned by the Chairman.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C-level executives, Chairmen, CEOs, or local business owners.</li><li>Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.</li><li>Excellent command of Arabic and English (both written and spoken) is mandatory.</li><li>Strong interpersonal and communication skills with the confidence to coordinate with senior management.</li><li>Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience preparing executive reports, presentations, and meeting minutes.</li><li>High level of integrity, professionalism, confidentiality, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Preferred Qualifications<ul><li>Experience supporting a Chairman or CEO in a multi-company group.</li><li>Familiarity with GCC business culture and corporate governance.</li><li>Experience coordinating with government authorities and external stakeholders is an advantage.</li></ul>Key Competencies<ul><li>Executive Support</li><li>Stakeholder Management</li><li>Business Communication</li><li>Leadership Coordination</li><li>Calendar &amp; Meeting Management</li><li>Report Writing</li><li>Microsoft Office (Advanced)</li><li>Time Management</li><li>Confidentiality &amp; Professionalism</li><li>Problem Solving</li><li>Multitasking</li><li>Attention to Detail</li></ul>Pay: QAR5,000.00 - QAR7,000.00 per monthApplication Question(s):<ul><li>Have you previously worked directly with a Qatari/GCC Chairman, CEO, or local business owner?</li><li>What is your expected monthly salary (QAR)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Work Location: In person

Executive Secretary

State of Michigan

<div>JOB The Department reserves the right to close this posting prior to its original end date. Once 50 applications have been received, the posting will automatically close. 
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan&rsquo;s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Serves as lead administrative support for the district. Serves as the district Procurement Card holder; completes authorized purchases in accordance with State of MI procurement policies. Performs related work as assigned.
Secretary - Position Description Summary 
 
If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.
Employment and Training Careers page 
EXAMPLE OF DUTIES Education 
Educational level typically acquired through completion of high school. 
 
Experience 
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. 
 
OR 
 
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. SUPPLEMENTAL INFORMATION

To be considered for this position you must: 
 
1. Attach a cover letter describing what strengths and work experience you bring to this position. 
2. Attach a copy of your detailed resume to the job application. Dates of employment should include month and year and hours per week.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
The department reserves the right to close this posting at any time if it is determined that a sufficient number of applications have been received. 
 
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.
 
 
Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627. 
 
For information about this specific position, please email LEO-OHR@michigan.gov. Please reference the job posting number in subject line.
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf</div>

Secretary 9 - Management Assistant - Ann Arbor

THOMAS KINSEY

Thomas Kinsey LLP is a premier Workers&rsquo; Compensation defense firm seeking an experienced Legal Assistant/Secretary with a solid work ethic for our Orange office.Benefits Offered:&middot; Superior compensation package&middot; Medical, dental, vision; life insurance, STD, LTD, 401(k)&middot; Paid vacation and sick time, and paid holidays.A successful legal assistant/secretary within our firm should possess the following qualities:&middot; Ability to effectively communicate and interact with clients, attorneys and staff;&middot; Well-organized, detail oriented and hard-working;&middot; Ability to effectively multi-task;&middot; Strong verbal and written communication;&middot; Excellent spelling, grammar and proofreading skills; and&middot; Reliability.Job Qualifications:&middot; 5 year minimum Legal Secretary experience in the field of workers' compensation defense required.&middot; Typing 60 wpm is preferred;&middot; Transcription/dictation experience preferred;&middot; Drafting correspondence/pleadings/medical indexes;&middot; Scheduling medical appointments and depositions;&middot; Editing/proofreading;&middot; EAMS filing experience preferred;&middot; Maintain calendar and diaries;&middot; Administrative tasks associated with legal duties; and&middot; Proficiency in Microsoft Word, Outlook and familiarity with Meruscase preferred.Thomas Kinsey LLP is an Equal Opportunity Employer. If you&rsquo;re looking to advance your legal career, please forward your resume and wage expectation to: Tamara Coe at tcoe@tklawfirm.com.Job Type: Full-timePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have at least 5 years of secretarial experience in workers compensation defense?</li></ul>Work Location: In person

Legal Assistant

Alkojak General Contracting

Job Title: Secretary &amp; Administrative Assistant Location: Abu Dhabi, UAE Employment Type: Full-TimeJoin Our Team!We are looking for a proactive, organized, and detail-oriented Secretary &amp; Administrative Assistant to support our Leasing and Accounts teams while providing executive-level administrative support to management.Requirements<ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul>Key Responsibilities<ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul>Pay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul>Work Location: In person

Secretary/Administrative Assistant

Encompass Health

<div>Unit Secretary Career Opportunity 
Join a Team That Puts Your Passion for Helping Others First 
Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. 
A Glimpse into Our World 
At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the &quot;World's Most Admired Companies&quot; and receiving the Fortune 100 Best Companies to Work For&reg; Award, among other accolades, which is nothing short of amazing. 
Starting Perks and Benefits 
At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to:<ul><li>
Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li><li>
Generous paid time off that accrues over time.</li><li>
Opportunities for tuition reimbursement and continuous education.</li><li>
Company-matching 401(k) and employee stock purchase plans.</li><li>
Flexible spending and health savings accounts.</li><li>
A vibrant community of individuals passionate about the work they do!</li></ul>
Be the Unit Secretary you always wanted to be<ul><li>
Maintain complete and accurate medical records for patients using appropriate labeling system.</li><li>
Maintain complete and accurate medical records for patients using appropriate labeling system.</li><li>
Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li><li>
Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li><li>
Coordinate unit operations to optimize the delivery of safe patient care.</li><li>
Schedule tests, appointments and transportation as needed in a timely manner.</li><li>
Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li></ul>
Qualifications<ul><li>
CPR certification preferred.</li><li>
One year of inpatient unit secretary experience preferred.</li><li>
Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li></ul></div>

Unit Secretary

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