pro officer

khales.ae

<div>
 Position Title: Administration Officer (HR &amp; PRO)
 
 
 Industry:
 
 Engineering Consultancy
 
 
 
 Location:
 
 UAE
 
 
 
 Experience Required:
 
 Minimum 4 years
 
 
 Job Summary
 
 We are seeking a detail-oriented and reliable
 
 Administration Officer
 
 with proven experience in
 
 HR operations, PRO services, and administrative support
 
 within an
 
 engineering consultancy environment
 
 . The ideal candidate will have strong knowledge of
 
 UAE Labour Law
 
 , government procedures, and
 
 software systems
 
 , and will support both
 
 technical teams and management
 
 in daily operations.
 
 
 
 
 Key Responsibilities
 
 
 
 Administration
 <ul>
 <li>
 Manage daily office administration for the engineering consultancy
 </li>
 <li>
 Maintain organized filing systems for project, HR, and company records
 </li>
 <li>
 Prepare official letters, reports, memos, and engineering-related documentation
 </li>
 <li>
 Coordinate administrative support for engineering projects and consultants
 </li>
 <li>
 Manage office supplies, vendors, and service providers
 </li>
 </ul>
 
 
 
 Human Resources (HR)
 <ul>
 <li>
 Support recruitment, onboarding, and offboarding of technical and non-technical staff
 </li>
 <li>
 Maintain employee files, contracts, certifications, and CV records
 </li>
 <li>
 Manage leave, attendance, timesheets, and coordination with payroll
 </li>
 <li>
 Assist in performance appraisals, training records, and compliance documentation
 </li>
 <li>
 Ensure HR practices align with
 
 UAE Labour Law
 
 and company policies
 </li>
 </ul>
 
 
 
 PRO &amp; Government Relations
 <ul>
 <li>
 Handle visa processing, renewals, cancellations, and status changes
 </li>
 <li>
 Process Emirates ID, medical tests, labour cards, and immigration applications
 </li>
 <li>
 Liaise with MOHRE, GDRFA, municipalities, free zones, and other authorities
 </li>
 <li>
 Track expiry dates for visas, licenses, and staff certifications
 </li>
 <li>
 Maintain accurate PRO trackers and compliance reports
 </li>
 </ul>
 
 
 
 Software &amp; Systems
 <ul>
 <li>
 Proficient in
 
 MS Office (Excel, Word, Outlook, PowerPoint)
 
 </li>
 <li>
 
 Experience using HRMS / ERP / Document Control Systems
 
 </li>
 <li>
 
 Support project documentation, trackers, dashboards, and reporting
 
 </li>
 <li>
 
 Maintain digital records for engineering projects and HR documentation
 
 </li>
 <li>
 
 Ability to adapt to engineering and project management software
 
 </li>
 </ul>
 
 
 
 Qualifications &amp; Experience
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, Engineering Administration, or related field
 </li>
 <li>
 Minimum
 
 4 years of experience
 
 in administration with HR &amp; PRO exposure
 </li>
 <li>
 Mandatory experience in an
 
 engineering consultancy or related technical firm
 
 </li>
 <li>
 
 Strong understanding of UAE Labour Law and government procedures
 
 </li>
 <li>
 
 Experience supporting engineers, consultants, and project teams
 
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 <ul>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Strong written and verbal communication skills (English required; Arabic preferred)
 </li>
 <li>
 High attention to detail and confidentiality
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Professional attitude and strong coordination skills
 </li>
 </ul>
 
 
 
</div>

Administrative Officer

YOTTA TRADING LLC

Job Description: Executive Assistant to the CEO (Admin cum PRO/HR/Travel/Freight)Position OverviewWe are seeking a highly organized and proactive Executive Assistant to the CEO who will manage a wide range of administrative, HR, PRO, travel, and freight-related responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to handle confidential matters with discretion. The ideal candidate will serve as a trusted partner to the CEO, ensuring smooth operations across administration, HR, visa processing, travel arrangements, freight handling, and government liaison activities.Key Responsibilities1. Executive Support<ul><li>Provide comprehensive administrative assistance to the CEO, including calendar management, scheduling, and correspondence.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li></ul>2. Administration &amp; HR<ul><li>Oversee office administration, documentation, and record-keeping.</li><li>Support HR functions such as onboarding, employee records, and leave management.</li><li>Assist in drafting HR policies and coordinating staff welfare initiatives.</li></ul>3. PRO &amp; Government Liaison<ul><li>Handle visa applications, renewals, cancellations, and labor card processing.</li><li>Manage passport renewals, Emirates ID applications, and other government-related documentation.</li><li>Liaise with government authorities, ministries, and free zone offices to ensure compliance with regulations.</li></ul>4. Travel &amp; Logistics<ul><li>Arrange international and domestic travel for the CEO and staff, including flight bookings, hotel reservations, and transportation.</li><li>Ensure timely processing of travel documents and approvals.</li><li>Maintain travel expense records and reconcile reimbursements.</li></ul>5. Freight Handling<ul><li>Coordinate import and export shipments, ensuring compliance with customs regulations.</li><li>Liaise with freight forwarders, shipping lines, and logistics partners to manage cargo movements.</li><li>Prepare and verify shipping documentation, including bills of lading, invoices, and customs declarations.</li><li>Track shipments and resolve any delays or issues to ensure timely delivery.</li><li>Maintain records of freight costs and support cost optimization initiatives.</li></ul>6. Other Duties<ul><li>Coordinate company events, meetings, and conferences.</li><li>Maintain confidentiality of sensitive information.</li><li>Support ad hoc projects and assignments as directed by the CEO.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, Logistics, or related field.</li><li>Minimum 2 years of experience in executive assistance, administration, PRO/HR, and freight/logistics roles.</li><li>Strong knowledge of UAE labor laws, visa procedures, customs regulations, and government portals.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>High level of organizational skills, discretion, and professionalism.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Office Administrator

Basharsoft

<div><h3 class="jobSectionHeader">Key Responsibilities</h3>
This role is structured into three core pillars:
1. UAE PRO &amp; Compliance (Low-frequency tasks)
(25% of workload &ndash; predictable cycles)<ul><li>
Visa &amp; Emirates ID renewals</li><li>
Medical insurance coordination</li><li>
Freezone licence renewals</li><li>
Corporate tax submissions (quarterly + annual)</li><li>
Compliance schedules &amp; reminders</li></ul>
2. Operations &amp; HR Admin (As-needed)
(20&ndash;25% of workload)<ul><li>
Staff onboarding (email setup, access, documentation)</li><li>
Annual leave &amp; sick leave tracking</li><li>
HR administration tasks</li><li>
Maintaining structured internal documentation</li></ul>
3. Data, Analytics &amp; Reporting (Primary Day-to-Day Work)
(50% of workload &mdash; main focus)
Daily<ul><li>
Updating Excel/Google Sheets trackers</li><li>
Reviewing Mixpanel dashboards</li><li>
Checking App Store / Play Store performance</li><li>
Monitoring crash logs</li><li>
Tracking Meta/TikTok ad compliance</li><li>
Summarising data trends for leadership</li></ul>
Weekly/Monthly<ul><li>
Market / City Cheat Sheets</li><li>
Performance reports and summaries</li><li>
Data tables, charts, and insights</li><li>
Board-ready presentation slides</li><li>
Cleaning and organising data for product, marketing, and leadership</li></ul><h3 class="jobSectionHeader">
Required Skills &amp; Experience</h3>
Essential:<ul><li>
Advanced Excel / Google Sheets / Charts</li><li>
Strong English (written &amp; spoken)</li><li>
Strong analytical ability</li><li>
High attention to detail</li><li>
Experience with operations, PRO tasks, or compliance workflows</li><li>
Strong organisational and documentation skills</li><li>
Ability to learn new dashboards quickly</li></ul>
Preferred:<ul><li>
Experience working in a tech startup or scale-up</li><li>
Familiarity with Mixpanel, App Store Connect, Google Play Console</li><li>
Experience preparing leadership presentations or structured reporting</li><li>
Exposure to Meta/TikTok ad compliance or digital tools</li></ul>
Personality Fit<ul><li>
Logical and structured thinker</li><li>
Calm, consistent, and reliable</li><li>
Ownership mentality</li><li>
Strong communicator</li><li>
Able to work independently and meet deadlines</li><li>
Thrives in fast-paced tech environments</li></ul></div>

Operations and Data Manager

AL ALI TECH LLC

Government Liaison<ul><li>Act as the official point of contact between the company and various UAE government departments (e.g., Ministry of Labour, Immigration, DED, Municipality, Free Zone Authorities).</li><li>Facilitate communication and documentation submission to authorities.</li></ul>Visa &amp; Immigration Services<ul><li>Handle all visa processes for employees and their families (employment, residence, dependent visas).</li><li>Coordinate with immigration offices for entry permits, visa stamping, cancellations, and renewals.</li></ul>Labour &amp; Employment Formalities<ul><li>Process work permits and labour cards for new hires.</li><li>Renew and cancel labour cards as required.</li><li>Handle employment contract submissions and amendments</li><li>Assist in setting up new businesses: trade name reservation, initial approvals, trade license issuance.</li><li>Renew and amend existing trade licenses.</li><li>Coordinate legal translations, notarizations, and attestation of documents.</li></ul>Regulatory Compliance<ul><li>Ensure the company remains compliant with UAE regulations (e.g., ESR, VAT registration, UBO, AML compliance where applicable).</li><li>Maintain company records in line with government requirements.</li></ul>Document Clearance<ul><li>Submit and collect documents from ministries, embassies, and other government bodies.</li><li>Arrange attestations from the Ministry of Foreign Affairs (MOFA), embassies, etc.</li></ul>Employee Onboarding &amp; Offboarding<ul><li>Guide new employees through visa medicals, Emirates ID applications, and orientation regarding UAE laws.</li><li>Handle final exit procedures and visa cancellations when employees leave.</li></ul>Renewals &amp; Updates<ul><li>Ensure timely renewal of:</li><li>Trade licenses</li><li>Emirates IDs</li><li>Visas</li><li>Health insurance</li><li>Tenancy contracts linked to company operations</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have UAE Driving license?</li></ul>Experience:<ul><li>PRO: 5 years (Required)</li></ul>

Public Relations Officer (PRO)

BLACKSTONE MACHINERY TRADING LLC

Job Summary:The PRO cum Collection Staff is responsible for managing all government-related processes, securing business permits and licenses, supporting the company in legal matters related to collections, and ensuring efficient follow-up of outstanding payments. The role requires strong knowledge of UAE government procedures, legal documentation, and professional communication skills.Key Responsibilities:Collection &amp; Account Management<ul><li>Visit clients regularly to collect due and overdue payments.</li><li>Follow up on outstanding invoices by email, phone, and field visits.</li><li>Maintain an accurate Accounts Receivable log and update payments daily.</li><li>Coordinate with the Accounts Department for reconciliation of payments.</li><li>Prepare weekly and monthly collection reports for management.</li><li>Issue receipts and ensure proper documentation of collected amounts.</li><li>Identify high-risk accounts and escalate issues when necessary.</li></ul>Legal &amp; PRO<ul><li>Handle all legal procedures related to unpaid accounts, bounced cheques, or payment disputes.</li><li>Prepare required documents for filing cases with Police, Prosecution, Civil Court, and Criminal Court.</li><li>Submit and track bounced cheque cases and other legal complaints.</li><li>Attend police stations, courts, and other government agencies as the company&rsquo;s representative for collection matters.</li></ul>Other Tasks<ul><li>Pick up materials or items purchased by the procurement/purchase team.</li><li>Serve as a driver for VIP clients visiting the office, warehouse, or showroom.</li><li>Perform other tasks or errands as mandated by management and executives.</li></ul>QUALIFICATIONS:<ul><li>High school diploma or equivalent; additional training in accounting or logistics is a plus.</li><li>2-3 years experience in collections, logistics, or office support (UAE experience preferred).</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Basic knowledge of invoicing and recordkeeping.</li><li>Trustworthy, organized, and able to handle cash transactions responsibly.</li><li>A valid UAE driving license (manual or automatic) is required.</li></ul>WHAT WE OFFER:<ul><li>Competitive Salary base on your related experience</li><li>Opportunities for career growth and professional development</li><li>A collaborative and supportive work environment</li><li>Transportation allowance or company vehicle</li><li>Sponsored Visa</li><li>Medical Insurance</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Public Relations Officer (PRO) cum Collection Staff

SYMBIOSIS OAM

Job Overview: We are looking for a skilled and detail-oriented Legal Executive to manage all aspects of government-related documentation, legal support, and customer service for the organization. This position requires expertise in UAE government processes, property management laws, and excellent communication skills to assist residents and owners with legal and regulatory inquiries. The role includes handling permits, licensing, visa processing, and ensuring compliance with local laws and regulations, while maintaining strong relationships with government authorities. Occasional visits to authorities for document submission, follow-up, and retrieval will be required.Key Responsibilities:&middot; Manage PRO services, including visa processing, permits, and licensing with local authorities, ensuring compliance with UAE Jointly Owned Property regulations.&middot; Provide legal support in drafting, reviewing, and maintaining contracts and agreements related to property management.&middot; Act as the primary liaison between the organization and government bodies for legal and regulatory matters, handling all related paperwork and ensuring timely submission, follow-up, and retrieval of documents.&middot; Assist residents and property owners with legal inquiries and government-related issues, resolving disputes between residents and the association using legal expertise and best practices.&middot; Serve as the primary point of contact for Owners, Owners Committee, and other stakeholders, addressing and resolving inquiries, complaints, and issues in a timely and professional manner.&middot; Ensure high-quality customer service delivery, maintaining positive relationships with all stakeholders, and offering additional legal or customer service support as needed.&middot; Occasionally visit government authorities for document submissions, follow-ups, and collection of necessary paperwork.Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Law</li><li>Minimum 2 years of experience in legal support.</li><li>Certification legal assistant certification is a plus.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Legal: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Legal Executive

Exotic Colors Trading

Roles &amp; Responsibilities:<ul><li>Collects and gives regular updates on all work and migration standards from the government offices to keep the HR and Administration Manager and the HR Coordinator in Exotic Colors well informed for any changes in procedures and rules.</li><li>Submits, and gathers all new work and business visas to guarantee that the visas are handled and processed on time.</li><li>Renews updates and keeps up all workers and their dependents&rsquo; visas and work contracts on time to guarantee that company&rsquo;s records are up to date in the labor and Immigration</li><li>Departments. In addition, sends notification to employees on required documents before their visa expires.</li><li>Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.</li><li>Accurately prepares and processes required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court Chamber of Commerce, Traffic Department, ADEK and Municipality.</li><li>When the need arises, represents the company at different offices like Airport, Embassies, Police Station, Ministries/Municipalities and other government departments.</li><li>Deals promptly and productively on general enquiries about PRO functions.</li><li>Assists the company in determining any issues identified with organization vehicle registration and renewals.</li><li>Acquires visas from different embassies in UAE for staff members for business related.</li><li>Performs other assignments as required from time to time by the management.</li><li>Arabic Language is an add on benefit</li></ul>Education Qualification: High School Diploma, preferably Bachelor DegreeExperience: 2-3 year experience on a similar roleBehavioral Competencies :<ul><li>Problem-solving skills</li><li>Communication skills</li><li>Ability to work in team</li></ul>Technical Competencies<ul><li>Excellent knowledge of related UAE Laws</li><li>Command on Arabic and English</li><li>Proficient in the use of MS Office</li><li>Driving License</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Public Relation Officer (PRO)

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