procurement administrator

Dormitory Authority of the State of New York (DASNY)

<p></p><div><p><b>Position Title: Assistant Procurement Administrator</b></p>
<p><b>
Location: Albany, NY</b></p>
<p><b>
Grade/Classification: 2 (D1) &ndash;</b><b> Para &amp; Entry Level Professional I</b></p>
<p><b>
Salary Range: $50,039 - $66,665</b></p>
<p><b>
Bargaining Unit: CSEA</b></p>
<p><b>
FLSA Status: Non-Exempt</b></p>
<p><b>
Last Revised: June 17, 2022</b></p>
<p><b>
Primary Purpose</b></p>
<p>
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY&rsquo;s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.</p>
<p><b>
Essential Functions</b></p>
<ul>
<li>Assist and participate in all phases of DASNY&rsquo;s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.</li>
<li>Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.</li>
<li>Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.</li>
<li>Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.</li>
<li>Coordinate and schedule pre-bid meetings and/or site visits.</li>
<li>Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.</li>
<li>Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.</li>
<li>Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.</li>
<li>Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.</li>
<li>Assist in ensuring compliance with DASNY&rsquo;s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.</li>
<li>Maintain and revise contract boilerplate documents as directed.</li>
<li>Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.</li>
<li>Ensure the confidentiality of information gathered during the procurement process.</li>
<li>Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.</li>
<li>Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.</li>
</ul>
<p><b>Other Duties and Responsibilities</b></p>
<ul>
<li>Provide procurement support to other staff and units as needed.</li>
<li>Oversee file maintenance for procurements.</li>
<li>Prepare correspondence, deliver mail, send and receive mail and packages as requested.</li>
<li>Assist in tracking and reporting of procurement performance measures related to all types of procurements.</li>
<li>Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.</li>
<li>Assist with the development, documentation, posting and implementation of procedures and associated forms.</li>
<li>Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.</li>
<li>Undertake special assignments as directed.</li>
<li>Must maintain regular attendance in accordance with DASNY attendance and leave policies.</li>
<li>Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).</li>
</ul>
<p><b>Supervision</b></p>
<p>
Supervision of employees may be required.</p>
<p><b>
Physical/Mental/Visual Demands</b></p>
<p>
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.</p>
<p><b>
Work Environment</b></p>
<p>
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.</p>
<p><b>
Minimum Qualifications</b></p>
<p>
Bachelor&rsquo;s degree or</p>
<p>
Associate&rsquo;s degree plus three years relevant experience or</p>
<p>
High School diploma or equivalent plus four years of DASNY relevant experience or</p>
<p>
High School Diploma plus five years of relevant experience.</p>
<p><b>
Preferred Qualifications</b></p>
<p>
Bachelor&rsquo;s degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.</p>
<p><b>
Essential Skills</b></p>
<ul>
<li>Demonstrated organizational skills and ability to prioritize.</li>
<li>Excellent interpersonal skills.</li>
<li>Excellent proofreading skills.</li>
<li>Demonstrated accuracy and attention to detail.</li>
<li>Excellent oral and written communication skills.</li>
<li>Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.</li></ul><br>
<p></p>
<p><b>
Benefits information:</b></p>
<p>
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.<br>
<br>
We offer a comprehensive benefits plan, which includes:</p>
<ul>
<li>Choice of several health insurance plans</li>
<li>Dental &amp; vision insurance</li>
<li>Membership in the NYS Retirement System</li>
<li>Deferred Compensation Investment Plan</li>
<li>13 vacation days per year</li>
<li>13 sick days per year</li>
<li> 5 days of personal leave per year</li>
<li>12 paid holidays per year (plus one float day)</li>
<li>Tuition reimbursement</li>
<li>Training &amp; development opportunities</li>
</ul>
<p><b>We offer additional benefits, which includes:</b></p>
<ul>
<li>Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY&rsquo;s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.</li>
<li>Limited Work from Home (LWFH) &ndash; additional telecommute days according to DASNY&rsquo;s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.</li>
<li>DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.</li></ul><p></p><p><br>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Assistant Procurement Administrator

Bechtel

<div><p><b>Requisition ID: 288646</b></p><ul><li><b>
Relocation Authorized: National - Camp</b></li><li><b>
Telework Type: Full-Time Office/Project</b></li><li><b>
Work Location: Various Work Locations EG</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p></p><p><br>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p></p><p><br>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel&rsquo;s contract for the delivery of this project will be for project management and construction management services.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><div><p>
Performs assigned activities associated with formation, tendering, award and administration of assigned contract packages in compliance with applicable procedures and controls, with accountability for work product to project milestones. Significant proactive engagement required with the other departments, customers and stakeholders to enable successful alignment on systems, processes, procedures and the critical activities for project success. Performs other duties as assigned.</p></div><p></p><div><p><i><br>
This position is contingent upon project award and customer approvals.</i></p></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Manages and performs contract formation (procurement) tasks for assigned contracts and related agreements.</li><li>
Assists Procurement Manager or Contract Managers in completion of the various administrative tasks required by the Contract/Subcontract Management processes and procedures and automated contract management systems
</li><li>Recommends and secures approvals in accordance with established procedures.
</li><li>Receives functional guidance from the responsible GBU functional manager and/or designee.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Contract Procurement/Formation</b></h2></div><div><p>
Performs contract formation activities, including:</p><ul><li>
Forming and issuing tender packages, tracking and closing queries, receiving and evaluating proposals.
</li><li>Meetings/workshops, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client, and contractor on all contractual matters.
</li><li>Prepares and manages the preparation of contract documents for execution in coordination with applicable processes and procedures.
</li><li>Preparing, maintaining and managing reports, registers, presentations, and correspondence.
</li><li>Assists the Customer with the selection of and prequalification of suitable bidders; evaluating bidders&rsquo; Technical submissions; preparation of a Technical Recommendation Report for Customer&rsquo;s consideration; and subsequent approval, including attending and minuting all clarification meetings prior to the finalizing the Contracts / Agreement.
</li><li>Monitors the procurement activities included within the Contractors&rsquo; contracts. This includes, but is not limited to, review of the Contractor&rsquo;s Procurement Strategy to align with Customer&rsquo;s procurement strategy and Schedule/Program; monitoring the</li><li>
Contractor&rsquo;s performance against the Procurement Schedule, reviewing the Contractors&rsquo; proposed bidders lists (taking into account experience and capability, resources, and current workload); monitoring the Contractor&rsquo;s procurement processes.
</li><li>Ensures that all procurement is carried out in accordance with the Customer&rsquo;s procurement procedures and policies for the Project.
</li><li>Ensures that all procured material is stored in appropriate places and yards on and off-Site, with close monitoring of materials delivery, ensuring checking that the material is inspected for compliance with the specification, damage, and is adequately stowed and protected and is secure.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Contract Management</b></h2></div><div><p>
Leads on and performs contracts administration activities, including:</p><ul><li>
Preparation, maintaining, and implementation of applicable procedures.
</li><li>Review of Contract terms and conditions to identify and monitor areas of risk, ambiguities, conflicts or deviations from the scope of work.
</li><li>Development and implementation of appropriate mechanisms to monitor compliance with contract terms and conditions.
</li><li>Resolution of Contract claims as they develop, including engagement of legal department where necessary.
</li><li>Obtaining and/or managing the receipt of all contract deliverables for handover and close-out of contracts.
</li><li>The control of status reporting documents.
</li><li>The preparation and maintenance of reports, registers, presentations, and correspondence.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><div><ul><li>
Degree in Business, Quantity Surveying, Law, Engineering or other applicable field.
</li><li>5 - 8 years of relevant experience in Contracts or Commercial Management.</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Skilled and proficient in Commercial or Contracts Management on large engineering and construction projects; preference given to experience on mega-infrastructure projects.
</li><li>Experience and completion of courses in pricing, contract law, contract drafting, contract administration and negotiation, planning and scheduling. Basic knowledge of Egyptian law pertaining to construction is a plus.
</li><li>Extensive skill in working and communicating effectively, both orally and in writing, with other project functional groups, Customers and Stakeholders.</li><li>
Must be proficient in English and Arabic languages, orally and written.</li><li>
Experience in similar roles in Egypt.</li><li>
Team player that can direct and receive guidance and feedback and is able to perform the work as well as manage/lead the performance of the work.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Procurement Administrator

City of Helena, MT

<div><div><i>The City of Helena is an equal opportunity employer. The City shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.
</i><br>
Job Purpose:
<br>
<br>
The Grants and Procurement Administrator position performs high-level professional work related to grant seeking, grant administration and procurement services for the City of Helena.<br>
<br>
<br>
<br>
<b>Essential Duties: </b><i>These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.
</i><br>
<br>
<b>Duty I: Grant Seeking
</b><br>
<br>
25% Time
<br>
Essential
<br>
Tasks :
<br>
Seek and identify Citywide grant opportunities, assist departments with preparing grant applications and securing grants of all types.<br>
<br>
<br>
<br>
&Oslash; Research and identify grant funding opportunities - federal, state, local, private, and other sources.
<br>
&Oslash; Align grant opportunities with funding needs and city priorities.
<br>
&Oslash; Develop and catalog external resources in the areas of grant funding sources and other grant related resources.
<br>
&Oslash; Provide subject-matter expertise to other City of Helena departments to support grant development
<br>
&Oslash; Provide technical assistance and training to departments in grant writing, preparation, and management
<br>
&Oslash; Develop and implement administrative procedures and controls for grant application processes
<br>
&Oslash; Facilitate interdepartmental coordination and communication on multi-departmental grant projects to ensure that grants are processed and administered in a timely manner and according to grant requirements.<br>
<br>
<br>
<br>
<br>
<b>Duty 2: Grant Administration
</b><br>
<br>
25% Time
<br>
Essential
<br>
Tasks :
<br>
&Oslash; Provide technical expertise in determining and assuring grant compliance requirements.
<br>
&Oslash; Develop and implement policy, process and procedure development for financial administration of grants
<br>
&Oslash; Provide training and technical assistance in financial aspects of grant management and grant compliance.
<br>
&Oslash; Maintain centralized reports of Citywide grant activity (grant applied for, grants awarded, grants closed, etc.).
<br>
&Oslash; Facilitate interdepartmental coordination when processing grant payments and reimbursements.
<br>
&Oslash; Continually evaluate and audit grant processes and programs, as well as financial analysis and tracking of grant funds.
<br>
&Oslash; Organize federal grant documents, revenue and expenditures necessary for the preparation of the Schedule of Federal Expenditures and Awards for the annual audit.
<br>
&Oslash; Act as the accounting system expert to track and monitor all grants for reporting and monitoring requirements.
<br>
<br>
<b>Duty 3: Procurement and Contract Management
</b><br>
<br>
50% Time
<br>
Essential
<br>
Tasks :
<br>
<br>
&Oslash; Confers with Legal Department concerning local, state, and federal laws and policies pertaining to procurement and insurance requirements; establishes related procedures, forms, language for specific contract requirements, and other requirements for inclusion in competitive solicitations.<br>
<br>
<br>
<br>
&Oslash; Monitor procurement objectives, laws, and risk management methodologies and formulates and/or updates policy, goals, and procedures in accordance with statutory requirements and good business practices and guides the refinement process for the procurement of supplies, materials, equipment, services, architectural and engineering services, certain public work projects and real property.<br>
<br>
<br>
<br>
&Oslash; Where possible, directs, manages, and coordinates centralized procurement of goods and services; assists with monitoring contract expiration dates and deadlines; submits information to appropriate managers for determination of future contract submissions; determines best suppliers for non-bid items; monitors that contract expenditures remain within budget guidelines.<br>
<br>
<br>
<br>
&Oslash; Serves as advisor to departments with the preparation, publication, and review of Request for Information (RFI), Request for Proposal (RFP), Request for Qualification (RFQ) and Invitation to Bid (IFB) specifications, following policies, laws, and established guidelines; reviews documentation to ensure specifications are clearly communicated to convey the scope of work. May represent the City or act as advisor to departments while conducting bid openings, evaluating bids, contracts, and proposals for compliance to specifications received; for bidder protests and public disclosure requests; in processing change orders
<br>
<br>
&Oslash; Works with City departments to determine their needs and the best method to serve them; provides timely recommendations in response to departmental requests for guidance; provides advice, training and assistance to employees performing procurement functions.
<br>
<br>
&Oslash; Reviews agreements and contracts to ensure that insurance and bonding compliance information is complete prior to routing to the City Attorney&rsquo;s office for approval.
<br>
<br>
&Oslash; To ensure fair opportunity for eligible vendors, this position meets with stakeholders of the business community in the conduct of normal business and assists them in the understanding how to do business with the City in a manner advantageous to both. Increase contracting opportunities for disadvantaged business enterprises, small businesses, and veteran-owned businesses.
<br>
<br>
&Oslash; Represents the City or acts as advisor with interviewing and negotiation with potential and existing vendors regarding price quotes, delivery terms, warranties, options, service, and discounts; evaluates and monitors vendor performance and contract compliance; negotiates credit where appropriate; investigates new products and systems; works with budget analysts to conduct cost-benefits analysis to evaluate potential savings through change of systems and equipment; may assist in budget development of long-range equipment replacement schedules.
<br>
<br>
&Oslash; Manages the disposition and or destruction of surplus, obsolete, and worn-out personal property, supplies, real property and equipment through trade-in, transfer, or sale and in a manner deemed to be the most advantageous to the City per the City Code.<br>
<br>
<br>
<br>
Essential Knowledge, Skills and Abilities Related to this Position:
<br>
Knowledge of:
<br>
o Strong understanding of the grant life cycle process including grant seeking, grant writing, and grant management process
<br>
o Local, State, Federal Laws, principals, theories, and practices of purchasing, particularly government purchasing procedures
<br>
o Practical professional experience in grant administration
<br>
o Professional practical experience in contract management and contract administration
<br>
o Principles and practices of public administration and various levels of governmental organization
<br>
o Knowledge of processes and procedures for implementing and administering various federal and state grants.
<br>
<br>
Skill or ability to:
<br>
o Ability to speak and present information clearly and concisely in a public setting
<br>
o Ability to perform in-depth research and analytical capabilities
<br>
o Effectively communicate with external and internal constituents in articulating regulations, practices, and policies
<br>
o Prepare written documents, such as research reports, feasibility studies, policies and procedures, memos, schedules
<br>
o Exercise sound independent judgment.
<br>
o Ability to develop and articulate presentations of facts and support conclusions and recommendations.
<br>
o Ability to identify needs, develop short and long-range plans and to evaluate results
<br>
o Ability to negotiate and manage contracts with tact, respect, persuasion, diplomacy, and courtesy
<br>
o Ability to provide technical expertise in areas of responsibility
<br>
o Ability to use computers, related software applications and basic office equipment
<br>
Physical Demands:
<br>
Ability to perform duties and responsibilities and possess required skills and abilities. Additionally, operates office equipment such as printers, personal computers, etc. Enters data into a personal computer to prepare and generate reports and other documents. Attends meetings remotely and in-person.
<br>
<br>
Safety
<br>
Performs all functions in the safest possible manner and according to policies and procedures. Participates fully with safety trainings. Reports unsafe work conditions and practices, work-related injuries, illnesses, and near-misses as soon as possible to assigned supervisor.
<br>
<b>Minimum Qualifications (Education, Experience and Training):
</b><br>
This position requires a Bachelor&rsquo;s Degree in Business or Public Administration or related field, with a preference of a Master&rsquo;s Degree in a related field. The position requires five years of directly-related, progressively responsible experience. Other relevant combinations of education and work experience may be evaluated on an individual basis.<br>
<br>
<br>
<br>
<br>
License or Certificate:
<br>
Must possess a valid driver&rsquo;s license with acceptable driving record at the time of hire and have the ability to obtain a valid MT driver&rsquo;s license within six months of hire.
<br>
<br>
Possession of or ability to obtain one or more of the following:
<br>
<ul><li>Certified Professional Public Buyer (CPPB)
</li><li>Certified Public Purchasing Officer (CPPO)
</li><li>Certified Professional in Supply Management (CPSM)
</li></ul>Supervision Received:
<br>
This position works under general direction of the City Finance Director<br>
<br>
<br>
<br>
Supervision Exercised:
<br>
No direct reports; indirect oversight of city constituents involved in grants and procurement activities.</div></div>

GRANTS AND PROCUREMENT ADMINISTRATOR

<div><p><b>Requisition ID: 288671</b></p><ul><li><b>
Relocation Authorized: National - Camp</b></li><li><b>
Telework Type: Full-Time Office/Project</b></li><li><b>
Work Location: Various Work Locations EG</b></li></ul><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p></p><p><br>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p></p><p><br>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Bechtel is pursuing a significant new award of work in Egypt. The Project will cover the development of luxurious residential, commercial, and recreational spaces, tourism amenities, and economic zones. If successful, Bechtel&rsquo;s contract for the delivery of this project will be for project management and construction management services.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><div><p>
Lead on all activities associated with formation, tendering, award and administration of assigned contract packages and perform the same. Activities include delivery of critical items required from initial project set-up, implementing coordinated procedures and controls, with accountability for work product to project milestones. Significant proactive engagement required with the project management team, other departments, customers and stakeholders to enable successful alignment on systems, processes, procedures and the critical activities for project success. Performs other duties as assigned.</p></div><p></p><div><p><i><br>
This position is contingent upon project award and customer approvals.</i></p></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Engage as part of the team with the Customer to develop and align strategy.
</li><li>Lead, provide guidance and development to effectively resolve change events, claims and disputes fairly including coordination with Legal as may be required.
</li><li>Recommends and secures approvals in accordance with established procedures.
</li><li>Assists when required in the planning, staffing, budgeting and preparation of procedures.
</li><li>Receives functional guidance from the responsible GBU functional manager and/or designee.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Contract Procurement/Formation</b></h2></div><div><ul><li>
Leads on and performs contract formation activities, including: Forming and issuing tender packages, tracking and closing queries, receiving and evaluating proposals.
</li><li>Meetings/workshops, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client, and contractor on all contractual matters.
</li><li>Prepares and manages the preparation of contract documents for execution in coordination with applicable processes and procedures.
</li><li>Preparing, maintaining and managing reports, registers, presentations, and correspondence.
</li><li>Assists the Customer with the selection of and prequalification of suitable bidders; evaluating bidders&rsquo; Technical submissions; preparation of a Technical Recommendation Report for Customer&rsquo;s consideration; and subsequent approval, including attending, chairing and minuting all clarification meetings prior to the finalizing the Contracts / Agreement.
</li><li>Monitors the procurement activities included within the Contractors&rsquo; contracts. This includes, but is not limited to, review of the Contractor&rsquo;s Procurement Strategy to align with Customer&rsquo;s procurement strategy and Schedule/Program; monitoring the</li><li>
Contractor&rsquo;s performance against the Procurement Schedule, reviewing the Contractors&rsquo; proposed bidders lists (taking into account experience and capability, resources, and current workload); monitoring the Contractor&rsquo;s procurement processes.
</li><li>Ensures that all procurement is carried out in accordance with the Customer&rsquo;s procurement procedures and policies for the Project.
</li><li>Ensures that all procured material is stored in appropriate places and yards on and off-Site, with close monitoring of materials delivery, ensuring checking that the material is inspected for compliance with the specification, damage, and is adequately stowed and protected and is secure.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Contract Management</b></h2></div><div><p>
Leads on and performs contracts administration activities, including:</p><ul><li>
Preparation, maintaining, and implementation of applicable procedures.
</li><li>Review of Contract terms and conditions to identify and monitor areas of risk, ambiguities, conflicts or deviations from the scope of work.
</li><li>Development and implementation of appropriate mechanisms to monitor compliance with contract terms and conditions.
</li><li>Resolution of Contract claims as they develop, including engagement of legal department where necessary.
</li><li>Obtaining and/or managing the receipt of all contract deliverables for handover and close-out of contracts.
</li><li>The control of status reporting documents.
</li><li>The preparation and maintenance of reports, registers, presentations, and correspondence.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Degree in Business, Quantity Surveying, Law, Engineering or other applicable field.</li><li>
8 - 10 years of relevant experience in Contracts or Commercial Management.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Highly skilled and proficient in Commercial or Contracts Management on large engineering and construction projects; preference given to experience on mega-infrastructure projects.
</li><li>Experience and completion of courses in pricing, contract law, contract drafting, negotiation and administration. Basic knowledge of Egyptian law pertaining to construction is a plus.
</li><li>Extensive skill in working and communicating effectively, both orally and in writing, with other project functional groups, Customers and Stakeholders.
</li><li>Must be proficient in English and Arabic languages, orally and written.</li><li>
Experience in similar roles in Egypt.</li><li>
Team player that can direct and receive guidance and feedback and is able to perform the work as well as manage/lead the performance of the work</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Senior Procurement Administrator

Enpal Egypt

<div>
 <strong>
  Unternehmensbeschreibung
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 Unser Ziel ist eine Solaranlage auf jedem Dach, ein Speicher in jedem Haus, und ein E-Auto in jeder Garage. Wie wir das schaffen? Enpal macht Solar endlich einfach: Wir vermieten Solaranlagen, Stromspeicher und Wallboxen zum All-inclusive-Tarif, erg&auml;nzt um einen g&uuml;nstigen &Ouml;kostromtarif, und intelligent vernetzt zu einer integrierten Gesamtl&ouml;sung.
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 Auf unserem Weg zum gr&ouml;&szlig;ten Energieunternehmen Europas stehen wir gerade erst am Anfang. Deshalb sind wir auf der Suche nach Talenten, die uns auf diesem Weg begleiten, ihren Fu&szlig;abdruck hinterlassen und Erfolge gemeinsam mit uns feiern. Bei uns findest Du ein dynamisches Arbeitsumfeld, genauso wie den Raum, Dich pers&ouml;nlich und fachlich weiterzuentwickeln und Deine St&auml;rken wirkungsvoll einzusetzen.
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 Als erstes gr&uuml;nes Unicorn in Deutschland und wachstumsst&auml;rkstes Energieunternehmen in Europa (FT1000 Ranking 2022 von Financial Times &amp; Statista) treiben wir unsere Mission von gr&uuml;ner Energie f&uuml;r alle weiter voran. Sei auch Du Teil dieser Erfolgsgeschichte und ver&auml;ndere mit uns gemeinsam die Welt!
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 <strong>
  Stellenbeschreibung
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 </strong>
 <ul>
  <li>
   Du legst neue Accounts im Procurement-Tool an.
  </li>
  <li>
   Du aktualisierst Preise und Kataloge aus Airtable.
  </li>
  <li>
   Du verwaltest Lizenzen sowie Bestell- und Freigabe-Workflows.
  </li>
  <li>
   Du &uuml;bernimmst das Troubleshooting bei fehlerhaften Bestellungen (POs) und kommunizierst dabei mit Genehmigenden.
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  </li>
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  Qualifikationen
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 <ul>
  <li>
   Du sprichst sehr gutes Deutsch (mind. B2) und Englisch (C1) &ndash; schriftlich und m&uuml;ndlich.
  </li>
  <li>
   Du hast idealerweise erste Erfahrung mit Procurement-Systemen (z. B. Coupa, SAP Ariba oder &auml;hnliche).
  </li>
  <li>
   Du arbeitest strukturiert, denkst l&ouml;sungsorientiert und kommunizierst klar &ndash; auch bei komplexen Themen.
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  </li>
 </ul>
 <strong>
  Zus&auml;tzliche Informationen
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 </strong>
 <strong>
  Warum Enpal?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Sinnvolle Arbeit &ndash; Unterst&uuml;tze die Energiewende aktiv mit
  </li>
  <li>
   Teamgeist &ndash; Arbeite in einem unterst&uuml;tzenden und inklusiven Umfeld
  </li>
  <li>
   Entwicklungschancen &ndash; Wachse mit uns in einem dynamischen Startup
  </li>
  <li>
   Early-Stage Spirit &ndash; Gestalte unser neues B&uuml;ro in Kairo von Anfang an mit
  </li>
  <li>
   Profitiere von einer attraktiven Verg&uuml;tung &ndash; wir sch&auml;tzen deinen Einsatz und bieten ein &uuml;berdurchschnittliches Gehalt mit Entwicklungspotenzial
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Wir bei Enpal sind stolz auf die Vielf&auml;ltigkeit unseres Teams. Weder bei der Einstellung noch w&auml;hrend des Besch&auml;ftigungsverh&auml;ltnisses werden Entscheidungen auf Basis von Hautfarbe, Religion oder religi&ouml;sen Glaubens, ethnischer oder nationaler Herkunft, Nationalit&auml;t, Geschlechteridentit&auml;t, sexuelle Orientierung, Behinderung oder Alter getroffen. Enpal steht f&uuml;r einen sicheren Arbeitsplatz und geht gegen Diskriminierung und Bel&auml;stigung jeglicher Art vor.
 </em>
</div>


Procurement Administrator (w/m/d)

HNTB Corporation

<div><p><b>What We're Looking For</b></p>
<p>At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails procurement, acquisition, and contract administration support for a major transit agency in the Washington, DC area:- Contract and Task Order Management &amp; Coordination- Pre-award and Post-award procurement activities for Contract &amp; Task Orders)- Record and document management- Procurement Support and Contract Management Services- Contract Administration support such as RFPs, pre-proposal meetings, Kick-Off meetings, change orders, and closeout, etc.</p>
<p>This position is full-time on-location at the client office near the New Carrollton metro station in Hyattsville, MD, with the potential to travel to client sites/offices as needed within DC, MD, and/or northern VA. It is not intended to by a remote or hybrid position</p>
<p><b>What You&rsquo;ll Do:</b></p>
<ul><li>Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting &amp; Claims (EOCC) and Risk Management (ERM) groups.</li>
<li>Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identifies unfavorable terms, risk allocation, and change and dispute procedures. Ensures development and implementation of a flow-down matrix for subconsultant agreements.</li>
<li>Establishes processes for change management within the project team and in cooperation with the client. Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log. Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes. Serves as the project lead for advancing potential change orders and defending against back charges and claims. Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests. Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.</li>
<li>Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.</li>
<li>Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participates in scheduled Project Reviews to provide an update on project change order and risk status.</li>
<li>Supports the closing out of all contractual requirements. Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.</li>
<li>Performs other duties as assigned.</li>
</ul><p><b>What You&rsquo;ll Need:</b></p>
<ul><li>Bachelor&rsquo;s degree in Engineering, Construction Management, Finance or related degree</li>
<li>10 years related contract experience</li>
<li>5 years in a lead role working directly for the contractor or architect/engineer</li>
</ul><p><b>What We Prefer:</b></p>
<ul><li>Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees between $15MM and $50MM</li>
</ul><p><b>Additional Information</b></p>
<p>Click here for benefits information: HNTB Total Rewards</p>
<p>Click here to learn more about Equal Opportunity Employer/Disability/Veteran</p>
<p>Visa sponsorship is not available for this position.</p>
<p>\#JS</p>
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<p>Locations:</p>
<p>Arlington, VA (Alexandria), Hyattsville, MD, Washington, DC</p>
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<p>The approximate pay range for Washington, DC is $142,432.65 - $222,779.29. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.</p>
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<p><i>NOTICE TO THIRD-PARTY AGENCIES:</i></p>
<p><i>HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.</i></p>
<p><b>Job Type:</b> Regular</p>
<p><b>Full/Part Time:</b> Full time</p>
<p><b>Job Category:</b> Program Management Group</p>
<p><b>ReqID:</b> R-27954</p></div><p></p>

Transit Procurement Contract Administrator II

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