procurement assistant

B&B Hotel Hannover-City

<p><b>Job Brief</b></p><p>Are you an experienced <b>Procurement Assistant</b> with hands-on exposure to <b>end-to-end procurement, RFQ handling, supplier coordination, and Letter of Credit (LC) documentation</b>?</p><p>Are you a native Arabic speaker with the confidence to communicate effectively with Arabic-speaking clients, suppliers, banks, and government authorities?</p><p>If you have strong <b>negotiation skills</b>, experience in <b>import/export documentation</b>, and the ability to coordinate closely with <b>Finance, Logistics, and external stakeholders</b>, <b>then you are the one we are looking for</b>.</p><p><b>Key Responsibilities:</b></p><p><b>Supplier Sourcing &amp; Vendor Management</b></p><ul><li>Identify and research <b>new suppliers</b> to meet emerging business requirements.</li><li>Source <b>alternative suppliers</b> for existing procurement needs to ensure continuity.</li><li>Build, populate, and maintain a <b>comprehensive supplier database</b>.</li><li>Demonstrate <b>strong negotiation and procurement skills</b> to achieve cost-effective purchasing.</li></ul><p><b>RFQ &amp; Procurement Operations</b></p><ul><li>Manage the <b>end-to-end RFQ (Request for Quotation) process</b> in coordination with the Logistics Manager.</li><li>Ensure RFQs and tenders issued to vendors meet company specifications and timelines.</li><li>Review all existing and pending <b>purchase orders</b> and follow up with suppliers to ensure timely shipment.</li></ul><p><b>Letter of Credit (LC) &amp; Trade Documentation</b></p><ul><li>Handle <b>invoicing</b> and follow up on <b>Letters of Credit (LCs)</b>.</li><li>Work closely with the <b>Finance Department</b> on LC-related purchases.</li><li>Review LC drafts received from customers and advise on required amendments.</li><li>Check <b>Export LCs</b> and request amendments where necessary.</li><li>Prepare and sign <b>Export Letters of Credit and Collection Documents</b>.</li><li>Prepare <b>Bill of Lading (BL) instructions</b> for the import team in line with LC requirements.</li><li>Follow up with banks on submitted documents for <b>LC negotiation, approval, or collection</b>.</li></ul><p><b>Logistics &amp; Shipment Coordination</b></p><ul><li>Coordinate with <b>suppliers and logistics companies</b> for shipment arrangements.</li><li>Liaise with <b>local authorities</b> for shipment-related requirements.</li><li>Communicate with suppliers regarding <b>delivery discrepancies</b> and resolve claims.</li><li>Coordinate with <b>insurance service providers/agencies</b> for required insurance documents.</li></ul><p><b>Finance &amp; Internal Coordination</b></p><ul><li>Liaise with the Finance Department to process payments to:</li><li>Government authorities</li><li>Suppliers</li><li>Service providers</li><li>Follow up with customers on <b>past-due bills and outstanding payments</b>.</li></ul><p><b>Compliance, Attestation &amp; Documentation</b></p><ul><li>Apply for <b>attestation and legalization</b> of documents.</li><li>Obtain <b>Certificates of Origin</b> and other trade documents from relevant government agencies.</li></ul><p><b>Reporting &amp; MIS</b></p><ul><li>Maintain daily <b>MIS reports</b> related to procurement, documentation, and shipments.</li><li>Ensure proper documentation control and audit readiness.</li></ul><p><b>Required Skills/Qualifications/Experience</b></p><ul><li>Bachelor&rsquo;s Degree in Business Administration, Supply Chain Management, Logistics Management, International Business, Commerce, Finance, Accounting, or any related field.</li><li>Minimum <b>2 years</b> of experience in <b>procurement, logistics, or trade operations</b>.</li><li>Hands-on experience with:</li><li>Letters of Credit (Import &amp; Export)</li><li>RFQs and vendor coordination</li><li>Trade and shipping documentation</li><li><b>Fluency in Arabic (Mandatory)</b> &ndash; spoken and written.</li><li>Strong <b>negotiation and vendor management skills</b>.</li><li>Good understanding of <b>LCs, invoicing, and export/import documentation</b>.</li><li>Strong coordination and follow-up skills.</li><li>High attention to detail and ability to manage multiple priorities.</li><li>Proficient in <b>MS Excel and MS Office</b>.</li><li>Ability to work independently with minimal supervision.</li></ul><p><b>What We Offer</b></p><p>Gross salary - AED 6,000 - 7,000 / month</p><p>Medical insurance.</p><p>Annual vacation</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have in procurement, logistics, or trade operations?</li></ul><p>Work Location: In person</p>

Procurement Assistant

Bonterra Organic Estates

<div><p><b>Great Brands &ndash; Bigger Purpose</b></p>
<p>
As a Certified B Corporation, Bonterra Organic Estates (formerly Fetzer Vineyards) is grounded in the transformational goals of the regenerative business. Since our founding in 1968, we have been driven by excellence, innovation and longstanding commitments to the environment and responsible business practices.</p>
<p>
Part of global powerhouse Vi&ntilde;a Concha y Toro, Bonterra Organic Estates is focused on crafting wines made from organic and regeneratively- farmed grapes from our facility in Mendocino County, California, including category leader Bonterra (named the 2016 Wine Enthusiast American Winery of the Year); sustainability standout Fetzer; and 1000 Stories, California's original Bourbon barrel-aged wine.</p>
<p>
The <b>Temporary Procurement Assistant</b> supports Procurement and Supply Chain operations by converting approved Maintenance, Repair &amp; Operations (MRO) requirements into purchase orders and ensuring procurement transactions are executed accurately, timely, and in compliance with company policies and audit requirements. This role plays a key part in maintaining continuity of supply by supporting day-to-day purchasing activities and documentation workflows.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Process approved MRO requisitions and create purchase orders in SAP.</li>
<li>Coordinate purchase order issuance and supplier communications to support timely fulfillment.</li>
<li>Maintain procurement documentation and records to ensure compliance with internal controls, audit requirements, and company policies.</li>
<li>Support procurement workflows by tracking approvals, supplier documentation, and required supporting records.</li>
<li>Partner with Maintenance, Operations, Finance, and suppliers to resolve routine purchasing and invoice-related issues.</li>
<li>Ensure purchasing transactions are completed accurately and in a timely manner while maintaining strong attention to detail.</li>
</ul>
<p>Management retains the discretion to modify duties and responsibilities as business needs evolve.</p>
<p><b>
Location &amp; Hours</b></p>
<p>
This temporary position may be performed on a remote basis.</p>
<p>
The position is expected to average approximately 30 hours per week, with the potential to increase to 40 hours per week based on business requirements. Every effort will be made to provide advance notice if additional hours are required.</p>
<p>
The anticipated assignment period is October 2026 through August 2028. Assignment duration and scheduled hours may be adjusted based on business needs.</p>
<p><b>
Requirements</b></p>
<ul>
<li>Associate's or Bachelor's degree in Business, Finance, Accounting, Supply Chain, or a related field; or an equivalent combination of education and experience.</li>
<li>One or more years of experience in administration, purchasing, procurement, supply chain, or a related business function.</li>
<li>Strong organizational skills with exceptional attention to detail.</li>
<li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li>
<li>Proficiency with Microsoft 365 applications, including Outlook, Excel, Word, and Teams.</li>
<li>Effective written and verbal communication skills.</li>
<li>During busy periods, effort will be made to provide employees with adequate advance notice should overtime become necessary. All overtime work must have the prior authorization of the employee&rsquo;s supervisor before it is performed.</li>
</ul>
<p><b>Preferred</b></p>
<ul>
<li>Experience working with ERP platforms such as SAP or Oracle.</li>
<li>Experience supporting procurement, purchasing, supply chain, inventory, or operations functions.</li>
<li>Advanced Excel skills, including data analysis and reporting.</li>
<li>Bilingual English and Spanish.</li>
</ul>
<p><b>Physical Requirements</b> Ability to lift and carry up to 20 lbs. on an occasional basis; push and pull up to 30 lbs. on an occasional basis; ability to sit and work at a desk for long periods of time; requires ability to walk and stand; reach outward and upward, climb, crawl, squat, kneel, and bend; requires hand and finger dexterity for keyboarding and working at computer for extended periods of time.</p>
<p><b>
Compensation</b> The hourly range for this role is $25 to $30 per hour. Actual rates will vary and are based on a candidate&rsquo;s relevant education, qualifications, experience, skillset, competencies, internal equity, location and alignment with market data.</p>
<p><b>
About Bonterra Organic Estates</b> Part of the Vi&ntilde;a Concha y Toro family of wineries since 2011, our California winery operation includes Mendocino County winery, production and approximately 830 acres of vineyard locations.</p>
<p><b>
Apply online</b> https://recruiting2.ultipro.com/FET1003FETZ/JobBoard/c6d65af3-319c-4d5a-8905-6818e98b821b (https://recruiting2.ultipro.com/FET1003FETZ/JobBoard/c6d65af3-319c-4d5a-8905-6818e98b821b)</p>
<p>
Requires successful completion of criminal background and drug screen. AA/EOE/M/F/D/V You will be required to submit verification of your citizenship or legal right to work in the United States at the time of an offer of employment.</p>
<p>
See our privacy policy online: https://www.bonterra.com/privacy-policy (https://www.bonterra.com/privacy-policy)</p>
<p>
Employee Rights under FMLA:</p>
<p>
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf)</p>
<p>
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf)</p><h4 class="jobSectionHeader"><b>
Experience</b></h4>
Required<ul><li>
1 - 2 years: Intermediate to advanced Excel</li><li>
1 - 2 years: office administration and data entry</li></ul>
Preferred<ul><li>
1 year(s): procurement/purchasing/buyer experience</li></ul><h4 class="jobSectionHeader"><b>
Education</b></h4>
Required<ul><li>
High School Diploma or better</li></ul>
Preferred<ul><li>
Associate's Degree or better</li><li>
Bachelor's Degree or better</li></ul><h4 class="jobSectionHeader"><b>
Skills</b></h4>
Required<ul><li>
Microsoft Office</li><li>
Intermediate/Advanced Excel</li></ul>
Preferred<ul><li>
SAP</li></ul><h4 class="jobSectionHeader"><b>
Behaviors</b></h4>
Required<ul><li>
Team Player: Works well as a member of a group</li><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li></ul><h4 class="jobSectionHeader"><b>
Motivations</b></h4>
Preferred<ul><li>
Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work</li><li>
Self-Starter: Inspired to perform without outside help</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Temporary Procurement Assistant

Talha Elevators

<p>Supply Chain Assistant</p><p><b>Location:</b> Paragon City, Lahore, Pakistan<br/><b>Job Type:</b> Full-time</p><p>Job Summary</p><p>Talha Elevators is seeking a motivated and detail-oriented <b>Supply Chain Assistant</b> to support our procurement, inventory, logistics, and warehouse operations. The ideal candidate will assist in maintaining accurate records, coordinating with suppliers, tracking shipments, and ensuring the smooth flow of materials required for production and project execution.</p><p>Key Responsibilities</p><ul><li>Assist in procurement and purchasing activities.</li><li>Coordinate with local and international suppliers.</li><li>Follow up on purchase orders and delivery schedules.</li><li>Maintain inventory records and stock levels.</li><li>Prepare purchase orders, Goods Receipt Notes (GRNs), and related documentation.</li><li>Coordinate with warehouse, production, and sales departments.</li><li>Monitor incoming and outgoing shipments.</li><li>Update ERP/Excel records and prepare supply chain reports.</li><li>Ensure timely availability of materials to support production.</li><li>Support import documentation and shipment tracking when required.</li><li>Maintain proper filing and documentation of procurement records.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.</li><li><b>1&ndash;3 years</b> of experience in supply chain, procurement, inventory, or warehouse operations.</li><li>Strong knowledge of Microsoft Excel and Microsoft Office.</li><li>Good analytical and organizational skills.</li><li>Excellent communication and coordination abilities.</li><li>Ability to work under pressure and meet deadlines.</li><li>Experience in the manufacturing or elevator industry will be an added advantage.</li></ul><p>Preferred Skills</p><ul><li>Inventory Management</li><li>Procurement &amp; Purchasing</li><li>Vendor Management</li><li>Logistics Coordination</li><li>Documentation &amp; Record Keeping</li><li>ERP Software (preferred)</li><li>Strong Excel Skills</li></ul><p><b>Apply now and become part of Talha Elevators, where quality, innovation, and teamwork drive our success.</b></p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Supply Chain Assistant

EINSATZ Technologies

<p>Position : Junior Purchase assistant<br/>Location : Dammam , KSA<br/>Salary : SAR 2000 to 3000</p><p>Key Responsibilities</p><ul><li>Assist in managing daily purchasing activities and procurement processes.</li><li>Prepare and issue purchase orders as directed by the procurement team.</li><li>Coordinate with suppliers to obtain quotations and follow up on deliveries.</li><li>Maintain good relationships with suppliers and support vendor communication.</li><li>Track purchase orders and update delivery status with internal departments.</li><li>Maintain accurate procurement records, invoices, and purchase documentation.</li><li>Support inventory replenishment by coordinating with stores and operations.</li><li>Ensure proper filing and documentation of procurement-related records.</li><li>Follow company purchasing policies and procurement procedures.</li><li>Assist in resolving basic supplier and delivery-related issues.</li><li>Perform any other duties assigned by the reporting manager.</li></ul><p>Qualifications &amp; Skills</p><ul><li>Bachelor's degree or Diploma in Business Administration, Commerce, Supply Chain, or a related field.</li><li><b>1&ndash;3 years</b> of experience in purchasing, procurement, or administration.</li><li>Basic knowledge of procurement processes and documentation.</li><li>Working knowledge of <b>ERP software</b> and <b>Microsoft Office (Excel, Word, Outlook)</b>.</li><li>Good communication skills in <b>English and Hindi</b>.</li><li>Strong organizational and time management skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to work in a fast-paced team environment.</li></ul><p>Work Location: In person</p>

Junior Purchase Assistant

Save the Children

<p></p><div><div><div><div><div><b>JOB TITLE: </b>Supply Chain Assistant<br>
</div></div><br>
<div><div><p><b>TEAM/PROGRAMME: </b>Program
</p><p>Operations <b>- </b>Supply Chain Department
 </p></div><div><b>LOCATION: </b>Aswan Field Office
</div></div><br>
<div><div><b>GRADE: </b>5 </div><div><b>TYPE OF CONTRACT: </b>National &ndash; Fixed (6 months)<br>
</div></div><br>
<div><div><p><b>CHILD SAFEGUARDING:
</b></p><p>Level 3: the post holder will have contact with children and/or young people <i>either </i>frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.<br>
</p></div></div><br>
<div><div><p><b>ROLE PURPOSE:
</b></p><div><div><div><div>The position holder will be responsible for handling and coordination of supply chain issues, mainly <b>procurement, fleet, and assets </b>activities in consistency with Save the Children policies and procedures. In addition to managing certain commodities within the supply chain, perform buying activities from active framework agreements and maintaining the archiving system.<br>
</div></div><br>
</div></div></div></div><br>
<div><div><p><b>SCOPE OF ROLE:
 </b></p><p><b>Line Manager: </b>Supply Chain Officer.
</p><ul><li><b>Staff directly reporting to this post: </b>None.
</li></ul><ul><li><b>Travel </b>: possible travel to governorates around 10%.<br>
</li></ul></div></div><br>
<div><div><p><b>KEY AREAS OF ACCOUNTABILTY:
</b></p><div><div><div><div><ul><li>Manage our owned cars and day-to-day fleet/trucks rent operation, ensuring compliance with SCI procedures.
</li></ul><ul><li>Work on updating the weekly-consolidated fleet plan and sharing it with relevant stakeholders.
</li></ul><ul><li>Responsible for the asset register in accordance with SCI and donors&rsquo; procedures.
</li></ul><ul><li>Ensure keeping the asset register up to date, by receiving the updates from the procurement team on monthly basis.
</li></ul><ul><li>Submit the updated asset register to the supply chain senior manager and/or asset focal point on monthly basis.
</li></ul><ul><li>Apply SCI mandatory templates on all asset&rsquo;s movement, donation, and disposal.
</li></ul><ul><li>Perform procurement- buying transactions required for the project and emergency responses.
</li></ul><ul><li>Coordinate with the projects&rsquo; managers the projects&rsquo; closure in terms of assets disposal plan, and assets close out checklist.
</li></ul><ul><li>Ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.
</li></ul><ul><li>Keep track all deadlines or closing date of quotation submissions and facilitate Competitive Bid Analysis (CBA) and/or procurement committee meetings with prior notification delivered to committee members.
</li></ul><ul><li>Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.
</li></ul><ul><li>Provide needed support to program operations in raising and receiving PRs.
</li></ul><ul><li>Apply SCI mandatory templates on all asset&rsquo;s movement, donation, and disposal.
</li></ul><ul><li>Perform procurement- buying/Sourcing transactions.
</li></ul><ul><li>Ensure Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.
</li></ul><ul><li>Other duties assigned by line manager.<br>
</li></ul></div></div><br>
</div></div></div></div><br>
<div><div><p><b>BEHAVIOURS (Values in Practice </b>) <b>Accountability:
</b></p><ul><li>Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
</li></ul><ul><li>Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. <b>Ambition:
</b></li></ul><ul><li>Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
</li></ul><ul><li>Widely shares their personal vision for Save the Children, engages and motivates others
</li></ul><ul><li>Future orientated, thinks strategically and on a global scale.
</li></ul><p><b>Collaboration:
</b></p><ul><li>Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
</li></ul><ul><li>Values diversity, sees it as a source of competitive strength
</li></ul><ul><li>Approachable, good listener, easy to talk to. <b>Creativity:
</b></li></ul><ul><li>Develops and encourages new and innovative solutions
</li></ul><ul><li>Willing to take disciplined risks. <b>Integrity:
</b></li></ul><ul><li>Honest, encourages openness and transparency; demonstrates highest levels of integrity<br>
</li></ul></div></div><br>
<div><div><p><b>QUALIFICATIONS AND EXPERIENCE
</b></p><ul><li>Bachelor&rsquo;s degree in relevant business field is required
</li></ul><ul><li>3 years of work experience in the field of Supply chain, Procurements and Logistics is required.
</li></ul><ul><li>High computer skills on MS office programs especially MS Excel.
</li></ul><ul><li>Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
</li></ul><ul><li>Highly developed facilitation and capacity building skills.
</li></ul><ul><li>Good communication and writing skills in English language is required.
</li></ul><ul><li>Commitment to Save the Children&rsquo;s values.<br>
</li></ul></div></div><br>
<div><div><p><b>Additional job responsibilities
</b></p><p>The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.<br>
</p></div></div><br>
<div><div><p><b>Equal Opportunities
</b></p><p>The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
</p></div></div><br>
</div></div><div><div><div><div><p><b>Child Safeguarding:
</b></p><p>We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.<br>
</p></div></div><br>
<div><div><p><b>Health and Safety
</b></p><p>The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.</p></div></div></div></div></div><p></p>

Supply Chain Assistant - Aswan

West Virginia Department of Transportation

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$40,444.14 - $57,244.10 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Traffic Division, 1900 Kanawha Blvd, East, Bldg 5, Charleston, WV</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time Permanent</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>DOT27TF007A
</div></div></div></div><div><div><div><div><b>Division</b></div>
</div><div><div>West Virginia Department of Transportation</div>
</div></div><div><div><div><b>District/Subdivision</b></div>
</div><div><div>Traffic Engineering Division</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/5/2026 11:59 PM Eastern</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div>
<p></p><div><p><b>**Disclaimer-this position will be considered classified-exempt and &ldquo;at will.&rdquo;</b></p><p>
The Transportation Business Operations Assistant 2 performs administrative work in providing support services such as fiscal, personnel, payroll, or procurement. Under the supervision of the Financial Manager, this position assists the Invoice and P-card Coordination Lead with financial operations. This role manages a high volume of travel reimbursements and p-card reconciliations for multiple cardholders and serves as the primary point of contact for out-of-state travel requests. This position provides essential financial support by processing invoices, tracking utility payments, and managing Agency Delivery Orders/Agency Purchase Orders (ADOs/APOs) in reference to P-card transactions, as well as providing backup support for regular invoice payments. Proficiency in Microsoft Word and Excel is a plus; experience with WV Oasis is preferred. Performs related duties as required.</p>
Pay Grade 11<br>
T0098N</div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Confers with inter- and intra-agency personnel to transact business, gather or discuss information.</li><li>May be in a position with public or federal government contact.</li><li>Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies.</li><li>Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales.</li><li>Updates records and contacts employees to gather information.</li><li>Represents the agency in the area of assignment in both internal and external meetings.</li><li>Maintains files of information in hard copy or electronic format.</li><li>Runs reports for regular or intermittent review.</li><li>Determines the need for changes in procedures, guidelines, and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services.</li><li>Writes manuals in the area of assignment, clarifying the wording to accurately describe new procedures and processes.</li><li>Specific rules, regulations, and procedures that typically involve a complete segment of an assignment or project of broader scope.</li><li>Travel may be required; therefore, a valid driver&rsquo;s license is required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Skills and Knowledge</b></h2></div>
<p></p><div><ul><li>Knowledge of regulations, processes, and procedures in the area of assignment.</li><li>Knowledge of office practices and procedures.</li><li>Knowledge of state and federal laws and regulations related to the area of assignment.</li><li>Ability to collect and compile accurate information.</li><li>Ability to conceptualize the nature of service difficulties and devise appropriate work methods, tools, and configurations to correct the problem.</li><li>Ability to prepare flowcharts, graphs, and status reports.</li><li>Ability to communicate effectively, both verbally and in writing.</li><li>Ability to perform basic arithmetic.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2></div>
<p></p><div><p><b>REQUIRED TRAINING/EDUCATION</b></p><ul><li>
High school diploma or equivalent.</li></ul><p><b>
REQUIRED EXPERIENCE</b></p><ul><li>
Three (3) years of full-time or equivalent part-time paid experience providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.</li><li><p>
Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.</p></li></ul></div></div></div><p></p>

Transportation Business Operations Assistant 2 - Kanawha County

United Arab Emirates University

Job Description
<br><br>
Follow the required procedures based on approved work plans and monitor their implementation throughout all stages. Tasks and Responsibilities: Identify appropriate procurement sources required by the university by applying best practices and ensuring the procurement of goods and services at the best prices and quality. Assist in communicating with government entities, universities, and other organizations to stay informed about the latest developments, best practices, procurement methods, pricing, market conditions, and their procurement experiences, and transfer relevant knowledge to the university. Prepare and update procurement document templates in accordance with procurement policies and procedures. Assist in classifying procurement plans into centralized (non-specialized) and decentralized (specialized) procurement linked to approved unit initiatives and activities, and circulate them to all organizational units within the university. Assist in providing all centralized (non-specialized) goods, materials, services, and works required by the university, as well as specialized procurements exceeding the financial authority delegated to organizational units. Assist in supervising decentralized specialized procurement activities carried out by the university's organizational units and provide support and guidance to procurement officers in those units. Assist in organizing training courses to familiarize all participants involved in procurement activities across the university with procurement policies and procedures. Assist in ensuring that more than one employee participates in each stage of the procurement process and that the same employees do not participate in multiple stages, ensuring segregation of duties and authorities to prevent individual control over procurement activities. Assist in ensuring that all procurement participants comply with the standard forms and templates used in the procurement system. Assist in preparing required reports, submitting final recommendations, proposing work improvements, and completing assigned activities. Assist in conducting market studies for different types of procurements as required and submit reports on the findings. Contribute to establishing strong, long-term relationships with suppliers. Contribute to attracting a larger number of suppliers to register in the university's official supplier registry. Contribute suggestions to improve and develop procurement procedures, supplier registration processes, and supplier evaluation methods. Assist in coordinating and communicating with the university's various departments and finance departments regarding procurement matters. Assist in communicating with suppliers to obtain information about products or services, including pricing, product availability, and delivery schedules. Receive suppliers and contribute to selecting suitable suppliers based on the relevant requirements and the university's registered supplier database. Contribute to obtaining the maximum possible number of quotations to promote fair competition. Evaluate approved suppliers and take the necessary actions to address poor performance. Maintain procurement transaction records and document all procurement procedures. Prepare administrative circulars and procedural guidelines and distribute them to employees. Prepare the annual cash allowance for airline tickets and issue travel tickets and cash allowances for conferences. Perform any other duties related to the nature of the job as assigned.
<br>Minimum Qualification
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Bachelor Degree in administrative major related to procurement, Accountant, Finance.
<br>Preferred Qualification
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 Accountability  Effective resource management  Focus on results  Focus on customer service  Communication and communication skills  Teamwork
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Close Date Kindly apply
<br>before the closing date.
<br><br>
31/12/2026

Procurement Executive

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