procurement support

<div>
 
 About The Qatar Technical Institute
 
 
 
 Located on Al Udeid Airbase in Doha, the Qatar Technical Institute provides internationally recognised training programs to all three services that make up the Qatar Armed Forces. The QTI training pipeline consists of Foundation Training, General Engineering and Speciality Type Training. Supporting Qatar vision 2030, this ensures QAF personnel are equipped with appropriate skills and knowledge for a career in the Armed Forces.
 
 
 
 About The Role Holder
 
 
 
 The role holder will be a pro-active individual who demonstrate ownership of all activities within their direct areas of responsibility.
 
 
 The Procurement Officer is responsible for all Technical Institute procurement activities and deliverables. Working primarily from the Technical Institute site, the Procurement Officer must ensure the Technical Institute requirements are met ensuring the relevant stakeholders are informed and up to date on all procurement activities. Ultimately, the role will be responsible for driving the timely execution of onsite procurement requirements whilst working to support the Qatar Branch Office (QBO) Procurement Group Lead developing sourcing solutions and strategies that drive a value-added procurement service.
 
 
 Additionally, the Procurement Officer must be proactive in engaging Technical Institute department managers and team leads to better understand extant and emerging requirements and provide solutions or alternatives when issues occur. Whilst responsible to the Technical Institute, the Procurement Officer will provide ad-hoc support to the Qatar Branch Office Procurement Group Lead.
 
 
 
 The Role Holder&rsquo;s Core Duties Will Include
 
 
 
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 Development and implementation of a tailored Technical Institute Procurement Plan, whilst ensuring adherence to BAE Systems Procurement Function governance &ndash; propose to take this out as we are now governed by the Qatar Branch Office Procurement Management Plan
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 Remain proactive in communications with all stakeholders for the identification and on-going management of Technical Institute requirements.
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 Develop knowledge of local markets and suppliers to better inform the ability to meet requirements.
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 Carry out tenders to ensure the most suitable suppliers are utilised whilst implementing cost saving strategies to achieve project cost targets for high value items.
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 Collaborate effectively with all requirement owners to ensure appropriate suppliers are engaged and end-user requirements fully understood and communicated.
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 Regularly inform relevant stakeholders on lead times to manage end-user expectations.
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 Engage the Technical Institute Project Management Team to ensure mutual understanding and management of the on-shore order book, commitment and spend profiles
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 Establish robust, trusted relationships with suppliers for current and potential future requirements, across the Qatar programme.
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 Ensure the Qatar Branch Office Procurement Group Lead is provided with regular updates on supplier activities and lessons learned for application across the Qatar programme.
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 Prepare and agree the appropriate Procurement artefacts are in place to facilitate successful contract execution with any Qatari Suppliers (e.g. Decision Making Forums, Purchase Orders, Payment Plans, Certificates of Achievement, and Invoice Transaction).
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 Work closely with relevant stakeholders within Qatar Branch Office to ensure all Supplier invoices are processed and paid in timely manner e.g. Finance Manager.
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 Manage all supplier visits to the Qatar Technical Institute, taking careful consideration of rules and regulations of an active military airbase.
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 Establish close working relationships with legal and export control functions to ensure all on-shore procurement activities are legal and compliant.
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 Be present with suppliers and vendors, at their location, to help mature requirement understanding (e.g. producing and collecting samples for further discussions and subsequently providing feedback).
 
 
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 The Procurement Officer will often be a supplier&rsquo;s only point of contact with BAE System, as a result, the Procurement Officer is expected to act professionally at all times, demonstrating BAE Systems behaviours whilst representing the organisation.
 
 
 
 Requirements
 
 
 
 
 Essential:
 
 
 
 <ul>
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 Qualified, or working towards MCIPs Level 6.
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 A minimum of two years&rsquo; experience in a Procurement Officer role or similar.
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 Experience working in the Middle East.
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 Knowledge of the applicable laws and regulations in both the UK and Qatar.
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 Excellent communication skills with the ability to promote change and communicate effectively with a diverse range of stakeholders.
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 Strong organisational and motivational skills.
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 Able to engage suppliers and vendors from varying cultures with tact and diplomacy.
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 Proven capability in resolving complex issues whilst managing end-user expectations.
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 Ability to react quickly, and positively to change.
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 Competent in the use of Microsoft Office Suite (e.g. MS Word, MS Excel, MS PowerPoint) and database management.
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 Must be able to coordinate multiple priorities in a dynamic operating environment, working with a high degree of autonomy.
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 Fluent in English (minimum IELTS 7.0/CEFR C1 for non-native English speakers).
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 Valid Qatar driving license.
 
 
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 </ul>
 
 Desirable
 
 
 
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 Experience working with a Military customer or in a Military environment.
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 Ability to speak languages common in Qatar i.e., Hindi, Tagalog, Nepali or Arabic.
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 </ul>
</div>

PM Cell and Procurement Support

Modon

<div>
 
 
 Job Purpose
 
 
 
 To support day-to-day procurement activities across Modon Holding and its subsidiaries by assisting in sourcing, documentation, supplier coordination, and reporting, while ensuring compliance with company policies and procedures.
 
 
 
 Roles, Responsibilities &amp; Duties
 
 
 
 
 1. Procurement Operations Support
 
 
 <ul>
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 Process purchase requisitions and assist in issuing purchase orders.
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 Maintain procurement records, files, and documentation.
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 Coordinate with internal departments to collect requirements and follow up on requests.
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 </ul>
 
 
 2. Supplier Coordination
 
 
 <ul>
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 Communicate with suppliers for quotations, delivery follow-ups, and inquiries.
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 Maintain and update supplier information in the system.
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 Track supplier performance and report issues to the line manager.
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 3. Sourcing Support
 
 
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 Assist in obtaining quotations (RFQs) and preparing comparison sheets.
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 Conduct basic market research to identify potential suppliers.
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 Follow up on procurement activities to ensure timely delivery.
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 </ul>
 
 
 4. Data Entry &amp; Reporting
 
 
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 Update procurement systems and databases with accurate information.
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 Assist in preparing routine procurement reports.
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 Maintain records of purchase orders, contracts, and supplier data.
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 5. Contract &amp; Compliance Support
 
 
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 Maintain contract documentation and track key dates.
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 Ensure procurement activities comply with company policies and procedures.
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 Escalate discrepancies or issues to the supervisor.
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 </ul>
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree in Business Administration, Supply Chain, Procurement, or a related field.
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 </ul>
 
 
 Experience &amp; Competencies
 
 
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 0&ndash;3 years of experience in procurement, administration, or a related field.
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 </ul>
 
 
 Core Competencies
 
 
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 Basic understanding of procurement processes
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 Strong organizational and documentation skills
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 Attention to detail and accuracy
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 Basic analytical and reporting skills
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 Good communication and coordination skills
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 Proficiency in MS Office (especially Excel)
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 Ability to work in a team and follow instructions
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 </ul>
 
 
</div>

Procurement Officer- UAEN

Arab Wood Industry

Job Title: Assistant Storekeeper &ndash; Procurement (Joinery)Company: Arab Wood Industry LLCLocation: Kizad, Abu DhabiDepartment: Procurement / StoresCompany DescriptionArab Wood operates a state-of-the-art production facility spanning 16,000 square feet in Abu Dhabi's KIZAD Khalifa Industrial Zone. Specializing in joinery fit out, the company expertly innovates, designs, manufactures, and delivers bespoke furniture pieces. These include kitchens, wardrobes, vanities, laundries, TV cabinets, and kids' rooms, exemplifying craftsmanship and design excellence. Arab Wood's commitment lies in providing superior service and tailored solutions to meet client needs.Job Summary:We are seeking a reliable and detail-oriented Assistant Storekeeper to support our procurement and store operations. The role involves assisting in inventory management, coordinating with the procurement team, and ensuring proper handling, storage, and tracking of materials in line with company procedures.Key Responsibilities:<ul><li>Assist in receiving, inspecting, and recording incoming materials</li><li>Maintain accurate inventory records and monitor stock levels</li><li>Support procurement activities, including tracking LPOs, deliveries, and supplier coordination</li><li>Ensure proper storage, labelling, and handling of materials</li><li>Coordinate with site teams and internal departments for material requirements</li><li>Assist in periodic stock audits and report discrepancies</li><li>Maintain proper documentation for all store and procurement transactions</li></ul>Requirements:<ul><li>1&ndash;3 years of experience in storekeeping, inventory, or procurement support (preferably in UAE)</li><li>Basic knowledge of inventory systems and documentation</li><li>Proficiency in MS Office (especially Excel) and ERP next</li><li>Good communication and organizational skills</li><li>Strong attention to detail and accuracy</li></ul>Preferred Qualifications:Diploma or Bachelor&rsquo;s degree in Logistics, Supply Chain, or related fieldJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Assistant Storekeeper – Procurement ( joinery)

Qatar Chemical Company

<div>
 
 
 Job Purpose
 
 
 
 Provide high level Operational support to CCO including preparing statistical reports, handling information requests, and manage executives' schedules, calendars, and appointments including preparation of correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
 
 
 Assist Lead Commercial Governance &amp; Support in continuous improvement initiatives, coordinating and compiling updates on value initiatives, key performance indicators and adherence to Commercial Governance standards/processes.
 
 
 In addition, work as a focal point to Commercial Team and serve internal customers by answering their queries and processing their requests on a timely manner. Arrange, create, edit and proofread correspondence and reports and prepare a range of documents.
 
 
 
 
 
 
 
 Accountabilitie
 
 
 
 
 sHigh Level Operational Suppor
 
 
 <ul>
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 tOrganize, maintain CCO files of correspondence, records, forms, applications etc., following up on pending matters
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 .Prepare documents, forms, applications etc. based on requests received from Departments
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 .Read and analyse incoming e-mails, faxes, memos, submissions, and reports in order to determine their significance and plan their distribution and action
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 .Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spread sheets
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 .Screen telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible
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 .Route or answers routine correspondence not requiring CCO&rsquo;s attention
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 .Make travel arrangements and process expense claims for CCO, Strategic Procurement Manager and Procurement Operations Manager
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 .Organize and publish the Group messages on behalf of the CCO
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 .Receive and respond to incoming inquiries for the CCO and the Group when required
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 .Screen and proofread incoming correspondence and communication to determine the urgency/importance
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 .Provide full support to Procurement Operations Manager and Strategic Procurement Manager on their day-to-day requirements
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 .Support all employees in Strategic Department &amp; Procurement Operations Department, Material Warehouse and Business services for gate passes, Developee trainings, IT support, schedule meetings, document approval, stationary, handle business card requests, follow up on completing their trainings, camera permits for Material Warehouse, coordinate for reallocation of offices, submit furniture requests and name plates
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 .Create SES &amp; PRs, upload SOW for Commercial, Strategic Procurement department, Procurement Operations Department Dept PR allocations for Procurement section
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 .Respond to queries from external parties both inside and outside Qatar related to Q-Chem products and provide them the contact details for sales/purchasing
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 .Handle DHL AWB to courier documents/Materials from Amwal tower
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 .Extend support to mobilize Contractors for Procurement Operations department and Strategic Procurement department
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 .Coordinate with Woqod monthly for Diesel and Petrol prices
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 </ul>
 
 
 .Commercial Governance &amp; Suppor
 
 
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 tCoordinate with the value initiative owners to update the progress on each initiative for presentation to Commercial Leadership
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 .Regularly update value initiative Master record for each of the Category teams
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 .Maintain central record of End Use Certificates signed by Q-Chem Commercial
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 .Assist Lead Commercial Governance &amp; Support on Sanctions Screening of suppliers, ERM, CRM, ESG initiatives, digitalization journey in Commercial and tracking progress on Corporate Objectives related to Commercial Group
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 .Assist Lead Commercial Governance &amp; Support on Category Performance monitoring and reporting
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 .Liaise with RIM Group for periodic reporting of the relevant Strategic Procurement and Procurement Operations Departments&rsquo; KBDs
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 .Assist Lead Commercial Governance &amp; Support in the relevant coordination and correspondences with shareholders, sister companies, and QatarEnergy Tawteen leadership
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 .Assist Lead Commercial Governance &amp; Support and liaise with L&amp;D team for Commercial Group required trainings programs
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 </ul>
 
 
 .Meetings and Calenda
 
 
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 rOrganise and schedule meetings, appointments, and bookings
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 .Remind attendees of forth-coming meetings and prepare meeting agenda
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 .Arrange meeting facilities, take minutes of meeting, assuring secretarial follow through
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 .Prepare management weekly meetings, KPI&rsquo;s scorecards and others as requested
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 </ul>
 
 
 .Record Keepin
 
 
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 gMaintain office files and records in accordance with internal procedures
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 .Maintain CCO filling of highly confidential documents for Chief reference
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 .Maintain a record keeping matrix and keep it updated to meet Group&rsquo;s criteri
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 </ul>
 
 
 aCustomer Servic
 
 
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 eOrganize and expedite flow of work through CCO office and initiate follow-up action
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 .Receive and screen internal customers and their calls
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 .Answer employees' queries in a timely and professional manne
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 </ul>
 
 
 rPolicies, Systems, Processes &amp; Procedure
 
 
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 sContribute to the identification of opportunities for the continuous improvement of systems, processes and practices in order to increase productivity and operational efficiency
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 .Implement all relevant Section&rsquo;s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner
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 </ul>
 
 
 .Quality, Health, Security, Safety and Environmen
 
 
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 tEnsure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services
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 </ul>
 
 
 .Reportin
 
 
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 gContribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards
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 </ul>
 
 
 .Qatarizatio
 
 
 <ul>
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 nContribute to the development of Qatari employees. This accountability is applicable to expatriate employees only
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 </ul>
 
 
 
 
 
 .
 
 Qualifications &amp; Experien
 
 
 
 
 ceEducati
 
 
 
 
 onRequire
 
 d : Bachelor's Degree in any discipli
 
 
 
 
 
 
 ne
 
 Experie
 
 
 
 
 nceRequi
 
 red: 3-5 years of experience in Oil and Gas/Petrochemical Indust
 
 
 
 ry.Prefer
 
 red : 2 years at a professional level in Procureme
 
 
 
 
 
 
 nt.
 
 Other Job Specific Requirements and/or Vocational Accreditat
 
 
 <ul>
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 ionsMS Of
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 ficeGood communication sk
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 illsKnowledge on SAP (Esp. Reporting and Analyt
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 ics)Internet applications (e.g. online travel bookings, airplane ticketing and other means of transportat
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 ion)Fax, Copier, and other office mach
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 </ul>
 
 
 
 ines
</div>

Senior Commercial Coordinator

e.construct Fz LLC

<div>
 
 About E.construct
 
 
 
 e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value. Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.
 
 
 e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services. The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.
 
 
 
 Key Responsibilities
 
 
 
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 Accounting &amp; Procurement Support
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 Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions
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 Follow up with customers to ensure invoices are paid within agreed payment terms, proactively managing collections and communicating payment updates with vendors
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 Maintain accurate records of purchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations
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 Prepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy
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 Handle license renewals and ensure all government-related registrations, including DM (Dubai Municipality), are completed on time
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 Administrative &amp; HR Coordination:
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 Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE
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 Ensure efficient daily operations by coordinating with various departments and addressing administrative needs
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 Handle confidential information with discretion, maintaining compliance with company privacy policies
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 Personal Assistance &amp; Executive Support:
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 Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation
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 Prioritize tasks and documents for executive review, ensuring efficiency in workflow
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 Organize, structure, and maintain sensitive documents, tracking workflows to identify and address bottlenecks
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 Oversee visa-related processes via government online services, ensuring compliance with UAE regulations
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 Draft, edit, and proofread documents, reports, and presentations as required
 
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Task/goal oriented and posses get it done attitude
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 Associate&rsquo;s degree in accounting, Finance, Business Administration, or related field preferred
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 Proven experience in an accounting role or administrative support position from 5-8 years
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 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP)
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 Basic understanding of accounting principles and financial transactions, preferably in UAE
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 Excellent organizational skills and attention to detail
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 Ability to multitask and prioritize responsibilities in a fast-paced environment
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 Strong written and verbal communication skills
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 Professionalism and discretion in handling confidential information
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 Ability to work independently and take initiative
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 Previous experience in a Legal Firm is required
 
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 </ul>
</div>

Personal Assistant

SSC HR Solutions

<div>
 
 Position Summary:
 
 
 
 <ul>
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 Prepares, reviews, and approves documentation to support supplier quality &amp; internal inventory controls. Collaborates and supports the Procurement group with purchase orders as needed
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 <ul>
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 Review &amp; Approve/Reject supplier quality documentation prior to shipment not limited to:
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 Material Test Reports
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 Certificate of Conformity
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 First Article Inspection Reports
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 Creation and distribution of cycle count documents
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 Creation and management of purchase orders
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Essential Characteristics:
 
 
 
 <ul>
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 Ability to read and follow written instructions, analyze, and interpret working drawings, technical specifications, etc
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 Must have unrestricted authorization to work in the country in which the position is located
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 Able to follow verbal and written instructions with minimal supervision
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 </ul>
</div>

Supply Chain Specialist

Confidential

<div>
 
 The Project Procurement Associate Manager supports procurement activities related to hospitality projects, including hotel developments, renovations, and operational setups. The role ensures timely sourcing, cost efficiency, and compliance with procurement policies while coordinating with project and operational teams.
 
 
 Key Responsibilities:
 
 
 1. Procurement Support
 
 
 Assist in sourcing materials, equipment, and services for hospitality projects.
 
 
 Prepare RFQs, RFPs, and tender documentation.
 
 
 Coordinate with vendors and suppliers for quotations and proposals.
 
 
 2. Vendor Management
 
 
 Maintain supplier database and evaluate vendor performance.
 
 
 Support negotiations to achieve cost-effective procurement solutions.
 
 
 Ensure timely delivery of goods and services in line with project timelines.
 
 
 3. Contract &amp; Documentation
 
 
 Assist in preparing purchase orders and contracts.
 
 
 Ensure all procurement documentation is accurate and compliant.
 
 
 Track orders, deliveries, and invoices.
 
 
 4. Coordination with Projects &amp; Operations
 
 
 Liaise with project teams, consultants, and hotel operations for procurement requirements.
 
 
 Ensure alignment with project specifications and timelines.
 
 
 Support pre-opening procurement for hotels (FF&amp;E, OS&amp;E).
 
 
 5. Cost Control &amp; Reporting
 
 
 Monitor procurement budgets and track expenditures.
 
 
 Identify cost-saving opportunities and efficiencies.
 
 
 Prepare procurement reports and updates for management.⸻
 
 
 Key Skills &amp; Competencies:
 
 
 Knowledge of procurement processes and supply chain
 
 
 Strong negotiation and coordination skills
 
 
 Attention to detail and documentation accuracy
 
 
 Ability to manage multiple projects and deadlines
 
 
 Familiarity with hospitality procurement (FF&amp;E, OS&amp;E)
 
 
 Qualifications:
 
 
 Bachelor&rsquo;s degree in supply chain, Business Administration, or related field
 
 
 8+ years of experience in procurement, preferably in hospitality or construction projects
 
 
 Experience in hotel pre-opening or development projects is an advantage
 
</div>

Assistant Procurement Manager

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