procurement support

Phlow Corp

<div>Description:

The Procurement Operations Specialist bridges the gap between Operations and Procurement, ensuring that site-level purchasing needs are defined, documented, and executed efficiently within Phlow&rsquo;s centralized procurement framework. This position supports manufacturing, maintenance, and technical operations by coordinating requisitions, aligning with sourcing strategies, and maintaining compliance with Best Procurement Practices and cGMP standards.
The Specialist ensures that materials, equipment, chemicals, and services critical to plant operations are procured in a timely, cost-effective, and compliant manner&mdash;while enabling centralized Procurement to manage supplier relationships, negotiations, and contracting at the enterprise level.
Requirements:

Operations &amp; Procurement Interface<ul><li>
Serve as the primary liaison between Operations, Maintenance, and the centralized Procurement team.</li><li>
Translate operational and technical requirements into complete, compliant, and actionable purchase requests.</li><li>
Coordinate with cross-functional teams to ensure accurate scopes, specifications, and supporting documentation.</li><li>
Provide visibility into procurement status for operational stakeholders, tracking requisitions, POs, deliveries, and renewals.</li></ul>
Materials, Chemicals, and MRO Coordination<ul><li>
Support the procurement of chemicals, consumables, spare parts, and MRO materials, ensuring appropriate documentation (SDS, CoA, etc.) accompanies all requests.</li><li>
Partner with Engineering and Maintenance to establish spare-parts inventories, reorder points, and preventive-maintenance material lists.</li><li>
Assist in the setup and tracking of maintenance, calibration, and service agreements, ensuring renewals are executed before expiration.</li><li>
Collaborate with Procurement to identify opportunities for preferred supplier agreements, blanket POs, or vendor-managed inventory (VMI) programs.</li></ul>
Compliance &amp; Documentation<ul><li>
Ensure all procurement requests adhere to Phlow&rsquo;s Purchasing System and applicable FAR and contractual requirements.</li><li>
Prepare and maintain audit-ready records, including quotes, justifications, and approval documentation.</li><li>
Support Procurement in generating or reviewing independent cost estimates (ICEs), sole-source justifications, and fair-and-reasonable determinations.</li></ul>
Continuous Improvement<ul><li>
Support initiatives to standardize procurement processes and documentation across all facilities.</li><li>
Recommend system or workflow improvements (e.g., SAP, Smartsheet, or CMMS integrations) that enhance transparency and reduce cycle times.</li><li>
Help identify repetitive purchases and collaborate with Procurement to streamline sourcing strategies.</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree in business, operations, supply chain, or engineering (or equivalent experience).</li><li>
3&ndash;5 years&rsquo; experience in procurement coordination, manufacturing support, or supply-chain operations.</li><li>
Knowledge of FAR-based procurement processes and documentation standards.</li><li>
Familiarity with cGMP manufacturing environments and quality systems.</li><li>
Strong collaboration and communication skills, with the ability to bridge technical and business teams.</li><li>
Proficiency with SAP, Smartsheet, or similar ERP and workflow systems.</li></ul></div>

Procurement Support Specialist

Danos

<div>Overview:
<div>
Provides customer support by answering inquiries, troubleshooting issues, and processing orders. Prepares correspondence and ensures customer satisfaction. Applies commonly used concepts, practices, and procedures within a specific field. Works with moderate direction and can identify issues or problems, seeking guidance as needed.</div><div>
This position typically represents a senior-level Customer Service Representative with extensive experience. The role includes handling complex customer account research, providing training, and mentoring other CS staff.</div>
Responsibilities:
<ul><li>Serve as the first point of contact for inquiries related to invoices, payments, and procurement processes, providing timely and accurate resolutions.</li><li>
Support the Procure-to-Pay (P2P) process by researching, reconciling, and resolving invoice discrepancies and payment delays.</li><li>
Utilize OpenInvoice and other company systems to track invoice status, investigate issues, and ensure prompt vendor payment.</li><li>
Collaborate with Procurement, Accounts Payable, and Operations teams to address vendor and internal department concerns.</li><li>
Provide training and guidance to internal users on procurement tools, workflows, and best practices.</li><li>
Review and maintain accurate records of all communications, transactions, and resolutions for audit and compliance purposes.</li><li>
Prepare and distribute status updates, reports, and correspondence to internal stakeholders as needed.</li><li>
Identify recurring issues or process gaps and recommend process improvements or training materials to enhance efficiency.</li><li>
Deliver excellent customer service through clear, professional, and empathetic communication with vendors and internal clients.</li><li>
Support other procurement or finance initiatives as assigned, ensuring alignment with company policies and deadlines.</li></ul>
Qualifications:
<ul><li>3+ yrs. of Customer Service experience required.</li><li>
Open Invoice experience required.</li><li>
Accounts Payable experience required.</li><li>
Background in training and mentoring others</li><li>
Experience in invoice research and reconciliation</li><li>
Strong communication and interpersonal skills for interacting with procurement, finance, and operations teams</li><li>
High attention to detail and responsiveness</li><li>
Professionalism, patience, and empathy when handling frustrated vendors or colleagues</li><li>
Organized approach to documenting communications and resolutions</li><li>
Must be able to meet all conditional job offer requirements including background, and drug screening.</li></ul></div>

Procurement Support Specialist (Customer Service II)

Alpha Environmental Services, Inc.

Procurement &amp; Project Support SpecialistAlpha Environmental Services, Inc. &ndash; Beaverton or Salem, OR Full-time | Salary: $60,000&ndash;$75,000 per yearAbout Us Alpha Environmental Services, Inc. is a leader in Oregon&rsquo;s environmental industry, providing full-service environmental consulting and remediation for commercial and residential clients. Founded in 2000, Alpha has built a reputation for reliability, professionalism, and growth opportunities for dedicated team members.We recently established a Procurement Department focused on seeking, bidding, and managing government and commercial contracts. We are looking for a highly organized, detail-oriented, and self-motivated individual to join our team and assist in contract tracking, bid management, subcontractor coordination, and ongoing project support.Position OverviewThe Procurement &amp; Project Support Specialist plays a key role in helping Alpha identify new opportunities, organize bid materials, track project documentation, and assist with subcontractor outreach. The ideal candidate is proactive, professional, and eager to learn &mdash; someone who enjoys bringing structure and efficiency to complex projects. Projects include full-scale of construction and often a specialty area of work such as utility infrastructure, environmental assessment or cleanup, demolition, and site development/construction.This position is based out of our Beaverton or Salem office and offers long-term career growth opportunities within our procurement and project management teams.Responsibilities<ul><li>Research and track new bid and contract opportunities through PlanHub, Dodge Construction Network, and public agency portals (e.g., SAM.gov, ORPIN, BidNet).</li><li>Maintain organized records for active bids and awarded projects.</li><li>Communicate with subcontractors and suppliers to obtain pricing and availability.</li><li>Assist project managers with scheduling, document tracking, and reporting.</li><li>Update bid logs, cost spreadsheets, and other project tracking tools in Excel.</li><li>Prepare and format professional correspondence and documentation in Microsoft Office.</li><li>Learn and apply internal systems, AI-based tools (such as ChatGPT), and other software to streamline processes.</li><li>Some travel is possible but not estimated to be more than 10% of time.</li></ul>Minimum Qualifications<ul><li>Minimum 1 year of experience in construction, project management, or a related field, or relevant college coursework.</li><li>Strong organization and time management skills with high attention to detail.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort using new software platforms.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and manage multiple deadlines.</li><li>A typing test with a minimum WPM score will be required before hire.</li></ul>Preferred Qualifications<ul><li>At least 3 years of experience in construction, project management, or a related field, or registered geologist license, geologist-in-training, professional engineer, or engineer-in-training license.</li><li>Strong organization and time management skills with high attention to detail.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort using new software platforms.</li></ul>Compensation &amp; Benefits<ul><li>Salary: $60,000&ndash;$75,000 annually, DOE</li><li>Benefits include:</li><li>Paid Time Off (PTO)</li><li>Medical, Dental, and Vision Insurance</li><li>401(k) Retirement Plan</li><li>Paid Holidays</li><li>Opportunities for advancement and performance bonuses</li></ul>Job Types: Full-time, Temporary, ContractPay: $60,000.00 - $75,000.00 per yearApplication Question(s):<ul><li>Explain how you would be an ideal candidate for this job? </li><li>Explain why this job appeals to you? </li></ul>Experience:<ul><li>construction or similar: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Beaverton, OR 97005 (Preferred)</li></ul>Work Location: In person

Procurement & Project Support Specialist

Property Shop Investment LLC

Job Summary:We are seeking a detail-oriented and motivated Procurement Assistant to support our procurement team in sourcing quality products and services at competitive prices. The ideal candidate will assist in the procurement process, including supplier research, purchase order preparation, and maintaining procurement records to ensure compliance and cost-efficiency.Key Responsibilities:<ul><li>Assist in sourcing and evaluating suppliers based on price, quality, and service.</li><li>Prepare and issue Request for Quotations (RFQs) and purchase orders (POs).</li><li>Track and monitor order status, ensuring timely delivery and resolving supply issues.</li><li>Maintain and update procurement records, databases, and documentation.</li><li>Support in negotiating with suppliers to obtain the best value.</li><li>Assist in maintaining relationships with vendors and internal stakeholders.</li><li>Ensure procurement activities comply with company policies and procedures.</li><li>Coordinate with the finance and warehouse/logistics teams on invoice processing and goods receipt.</li><li>Support the Procurement Officer or Manager in various tasks and procurement projects.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Procurement, Supply Chain Management, Business Administration, or a related field.</li><li>1&ndash;2 years of experience in procurement or supply chain is preferred.</li><li>Tagalog/Tamil/Malayam speakers is welcome</li><li>Basic knowledge of procurement processes and supply chain principles.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Qualifications:<ul><li>Familiarity with procurement software or ERP systems (e.g., SAP, Oracle, etc.).</li><li>Basic understanding of contract terms and vendor management.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Procurement Assistant

Assetcare Services Private Limited

<div>
 A procurement assistant provides administrative support to the procurement department by handling tasks like preparing purchase orders, tracking deliveries, and maintaining vendor records . They help source suppliers, negotiate prices, and ensure that goods and services are delivered on time and meet quality standards. This role involves administrative support, data entry, and communicating with both internal teams and external vendors.
 
 
 <ul>
 <li>
 Order processing: Create, review, and process purchase requisitions and orders.
 </li>
 <li>
 Supplier management: Maintain and update supplier databases, conduct market research for new vendors, and act as a point of contact for suppliers.
 </li>
 <li>
 Administrative support: Handle procurement-related documentation, manage records, and assist with audits and invoice processing.
 </li>
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 Delivery and inventory: Track the status of orders to ensure timely delivery, inspect deliveries, and assist with inventory control and stock counts.
 </li>
 <li>
 Coordination: Liaise with internal departments to understand their procurement needs and with the finance team to help with vendor payments.
 </li>
 <li>
 Communication: Communicate with suppliers to resolve order discrepancies and negotiate terms.
 
 
 </li>
 </ul>
 administrative skills
 
 
 organizational skills
 
 
 Analytical
 
 
 Interpersonal skills
 
 
 Knowledge in purchasing
 
 
 Communication
 
 
 Negotiation
 
 
 This job is provided by Shine.com
</div>

Position Summary:The Purchasing Assistant supports the Purchasing Department in executing daily procurement activities. This role is critical to ensuring that all materials, parts, and supplies are sourced efficiently, cost-effectively, and on time to support ongoing operations and production. The Purchasing Assistant will coordinate with internal departments and external vendors to place and manage purchase orders, maintain accurate purchasing records, and help achieve the company&rsquo;s procurement goals.Key Responsibilities:&middot; Process Purchase Requests: Review and process internal purchase requests, ensuring accuracy and proper approvals before converting them into purchase order.&middot; Create and Manage Purchase Orders: Generate purchase orders in the ERP system (Quantum) and ensure correct linkage to related Work Orders or projects.&middot; Track and Monitor Orders: Follow up on outstanding orders, confirm delivery schedules, and resolve any delays or discrepancies with suppliers.&middot; Vendor Communication: Act as a point of contact for vendor inquiries, maintaining positive relationships and ensuring clear communication of order specifications and expectations.&middot; Price and Availability Checks: Obtain quotes, confirm current pricing, and check part availability to ensure cost-effective purchasing aligned with project budgets.&middot; Inventory Price Maintenance: Assist in maintaining up-to-date list pricing for all materials in inventory.&middot; Shipping Coordination: Coordinate with Receiving to ensure timely delivery and proper handling of inbound shipments.&middot; Invoice and PO Reconciliation: Work with Finance and Receiving to resolve any discrepancies between invoices, purchase orders, and received goods.&middot; Support Vendor Sourcing: Assist with sourcing alternative suppliers, evaluating pricing and terms to support cost savings and improved lead times.&middot; Document Management: Maintain accurate and organized purchasing records, including quotes, order confirmations, and delivery notes.Qualifications:&middot; High school diploma or equivalent required; post-secondary education in business, supply chain, or related field preferred.&middot; 1&ndash;2 years of experience in a purchasing or procurement support role in the aviation industry required.&middot; Strong attention to detail and organizational skills.&middot; Excellent written and verbal communication abilities.&middot; Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems such as Quantum is a plus.&middot; Ability to multitask and manage priorities in a fast-paced environment.&middot; Familiarity with basic procurement principles and vendor negotiation practices.LCI is an equal opportunity employer committed to a diverse and inclusive workplace. We encourage all qualified individuals to apply.Job Type: Full-timePay: $19.71 - $20.85 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Purchasing Coordinator

<div>
 
 
 Company Overview:
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at
 
 www.dar.com
 
 .
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 Job Purpose:
 
 
 
 Provides direct support to procurement team by managing supplier communication, documentation workflows, and system updates. Operates independently on routine procurement activities while escalating exceptions to senior staff
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Draft and issue RFQs to suppliers as directed.
 </li>
 <li>
 Coordinate supplier queries and ensure responses are logged and shared.
 </li>
 <li>
 Track bid submissions, deadlines, and clarifications.
 </li>
 <li>
 Input purchase requisitions, quotations, and supplier details into ERP/procurement systems.
 </li>
 <li>
 Prepare comparison sheets and standard templates under guidance.
 </li>
 <li>
 Maintain vendor qualification files and compliance records.
 </li>
 <li>
 Follow up with suppliers on delivery of documents, certificates, or guarantees.
 </li>
 <li>
 Monitor inventory levels and assist in maintaining appropriate stock levels.
 </li>
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 Prepare basic reports on procurement activity (e.g., number of bids received, pending responses).
 </li>
 <li>
 Ensure confidentiality and accuracy in handling supplier data.
 </li>
 </ul>
 
 
 
 
 
 Values Alignment:
 
 
 
 Acts with reliability, accuracy, and initiative to keep procurement activities on schedule.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Technical certificate or associate degree in procurement, business administration, or a related field.
 </li>
 <li>
 minimum 5 years of experience in procurement support.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word); familiarity with procurement software (e.g., SAP, Oracle) is a plus.
 </li>
 </ul>
 
 
</div>

Procurement Coordinator

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