program administrator

Coptic Orphans

<div><p><b>Program Administrator</b></p><p><b>
Purpose of the Job</b></p><p>
The Program Administrator for the Not Alone Program (NAP) is responsible for effectively handling various administrative duties and providing comprehensive support to ensure the seamless administrative functioning of the program. This role includes assisting budget preparation and quarterly analysis, and acts as the focal point for inter-departmental collaboration with the Procurement and Facilities departments. This position reports directly to the Senior Program Manager</p><p></p><p><b><br>
Essential Functions and Responsibilities</b></p><ul><li>
Lead and manage logistics for large events (e.g., Reps conferences, quarterly meetings, multi-day staff trainings, etc.), coordinating across teams and vendors to ensure successful completion.</li><li>
Assist in preparing and analyzing the annual program budget, monitor expenditures, conduct quarterly variance analysis, and recommend adjustments in future budgets.</li><li>
Serve as the main contact with facilities and procurement departments to ensure streamlined procurement practices and effective communication with field staff.</li><li>
Coordinate the production of annual and semi-annual MoSS reports, as well as responses to inquiries and audit questions routed from the finance department.</li><li>
Maintain an up-to-date version of the program administrative manual, reflecting all changes in processes and procedures.</li><li>
Handle daily administrative, operational, and logistical tasks, including obtaining quotations, booking venues, accommodations, transportation, and submit payment requests.</li><li>
Schedule and organize program-related meetings and events, record and archive meeting minutes, and manage program's social media accounts.</li><li>
Maintain storage, including recording, restocking, and dispatching printed manuals, equipment, and materials.</li><li>
Manage organization of all program records, reports, presentations, proposals, and children photo consents on SharePoint.</li><li>
Serve as the main focal point to receive families' complaints (concerning Reps) and redirect them to the relevant Area Program Manager.</li><li>
Perform other duties as assigned by the manager.</li></ul><p><b>
Required Education, Experience, Knowledge and Skills</b></p><ul><li>
Bachelor's degree in business management, Office Administration, or a related field.</li><li>
3-5 years of relevant professional experience.</li><li>
Full proficiency in English and Arabic, both written and spoken.</li><li>
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), as well as Outlook, Teams, and SharePoint.</li><li>
Strong interpersonal skills, with the ability to work effectively with staff at all levels and with external partners or vendors while maintaining a spirit of service.</li><li>
Excellent time management skills with the ability to complete individual tasks on schedule.</li><li>
Proven attention to detail, high level of accuracy, and strong problem-solving skills.</li><li>
Demonstrated ability to work independently with minimal supervision while also being an effective team player.</li></ul><p><b>
Travel and Working requirements</b></p><ul><li>
Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel</li><li>
Travel throughout Egypt may reach as much as 25% of the time.</li><li>
Working out of the official hours and on weekends may be required.</li></ul></div>

Program Administrator

SASED

<div></div><div><ul><div><div>JobID: 2013</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Administration/Assistant Program Administrator<br>
</div><div><b>
Date Posted:</b><br>
 3/19/2026<br>
</div><div><b>
Location:</b><br>
 SASED Administrative Offices<br>
</div><div><b>
Date Available:</b><br>
 07/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 04/15/2026</div><div><b><br>
Title: Assistant Program Administrator (Two openings available)</b></div><div><b>
FLSA Status:</b> Exempt</div><div><b>
Job Category:</b> Certified Administration</div><div><b>
Reports To: Program Coordinator and Assistant Director of Programs</b></div><div></div><div><b><br>
Qualifications:</b></div><ul><li>
Professional Educator License and at least one of the following endorsements: Learning Behavior Specialist (LBS1), Speech and Language Pathologist (non-teaching), School Social Worker, or School Psychologist</li><li>
Type 75 Administrative or Principal's Leadership Endorsement</li><li>
Illinois State Board of Education issued teacher and principal evaluator designations
</li><li>Such alternatives to the above qualifications as the Board may find appropriate and acceptable</li></ul><div></div><div><b><br>
Core Competencies:</b></div><div>
1. Demonstrated leadership and organizational skills</div><div>
2. Excellent interpersonal and verbal/written communication skill</div><div>
3. Effective collaborative problem-solving ability</div><div>
4. Deep understanding for IEP Compliance</div><div></div><div><b><br>
Essential Functions:</b></div><ul><li>
Understand, implement, and share all SASED and School District building policies and assist in the development of administrative processes and procedures.</li><li>
Ensures students with disabilities receive a free and appropriate public education in the least restrictive environment in accordance with state and federal law</li><li>
Coordinate compliance with ISBE regulations and mandates, including IEP Compliance and implementation, maintaining accurate records, and sharing new information.</li><li>
Cultivate and maintain professional relationships with all stakeholders, attend, facilitate, and participate in stakeholder and Administrative meetings, and serve as a liaison between school staff, students and administrators</li><li>
Evaluates achievement and placement of students in SASED Programming</li><li>
Evaluates, in conjunction Program Coordinators and Assistant Director, the total special education program.</li><li>
Assesses student needs and recommends and monitors student support program ensuring equitable opportunity for success for all students</li><li>
Collect and analyze accurate and current data to inform program improvement plans and ensure program efficacy</li><li>
Assist in the development and implementation of administrative duties related to budget preparation and management, classroom assignments, board reports, staffing patterns, teaching and staff assignments, schedules, assistive technology, master scheduling,</li><li>
Assist with testing accommodations and alternate testing as assigned.</li><li>
Recruit, hire, and retain highly qualified staff in all areas as designated.</li><li>
Assist with and ensure the repair, maintenance, and inventory of all department equipment and supplies</li><li>
Assist with coordination and supervise ESY Programs.</li><li>
Assist with and oversee all professional development opportunities for all staff as designated.</li><li>
Maintain knowledge of current research and best practices in education through professional reading, memberships</li><li>
Coordinate and evaluate program, classroom, and 1:1 teacher assistants and medical assistants.</li><li>
Oversee the sub coordinator to ensure proper classroom coverage for all sites.</li><li>
Attend and facilitate all SASED Individual Education Plan Meetings and take notes as needed.</li><li>
Oversee and provide leadership, mentoring, and necessary support to ensure IEP compliance.</li><li>
Conduct the preparation and implementation of facilitated IEP's, including annual reviews, re-evaluations, initial evaluations, and other meetings as necessary compliance follow-up documentation and reports in a timely manner.</li><li>
Provide orientation programs for new students.</li><li>
Monitor and assist with student transportation as needed.</li><li>
Serve as a site manager</li><li>
Other duties as assigned by supervisor</li></ul><div></div><div><b><br>
Physical Demands and Work Environment:</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen. In addition, the employee may occasionally be required to twist and reach. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment, setting, standing, light lifting, filing, operate office machines and computer, communicate with staff, visitors and others. Occasional lifting, otherwise non-demanding physical office activities. The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with other staff and visitors. The employee is directly responsible for the safety and well-being of students. The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.</div><div></div><div><b><br>
Terms of Employment:</b> 214 day work year at compensation set by the SASED Board of Directors.</div><div><b>
Evaluation:</b> Performance will be evaluated by the Program Coordinators in accordance with the SASED Board of Directors policy on evaluation.</div></div></ul></div><p></p>

Assistant Program Administrator

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/29/2026 (8:00 PM EDT)
</div></div><div><div>26-01394
</div><div>Health Program Administrator
</div></div><div><div><div>Pay Grade</div>
<div>15</div>
</div></div><div><div>Salary
</div><div>$47,531.28 - $71,298.00 Annually</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Cabinet for Health &amp; Family Services | Dept for Behav Health, Dev &amp; Int Disab
</div></div><div><div>Location
</div><div>275 E Main Street, 4W-G<br>
Frankfort, KY 40621 USA
</div></div><div><div>Description
</div><div>The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.<br>
<br>
This is an exciting opportunity to join the Division of Program Integrity in the Department for Behavioral Health, Developmental and Intellectual Disabilities to support recovery residence certification across Kentucky. In this role, you will help guide recovery residence programs through the certification process and support, safe, quality recovery housing for individuals impacted by addiction. You will work with providers across the state, help improve systems and processes, and play an important role in strengthening recovery residence services in Kentucky. This position offers meaningful work and collaboration with a dedicated team. Together we are shaping the standard for recovery housing.<br>
<br>
Responsibilities include but are not limited to:
<ul><li>Manage the recovery residence certification application program.
</li><li>Maintain and monitor the online application system.
</li><li>Track program data and compliance with state regulation.
</li><li>Review applications and required documents from recovery residences.
</li><li>Coordinate and schedule on-site inspections.
</li><li>Collect and enter monitoring information into the KOG system.
</li><li>Provide technical assistance to recovery residences about the application and certification process.
</li><li>Review and investigate recovery residences operating without certification.
</li><li>Help carry out the closure process for residences that continue to operate without certification.</li></ul>
The ideal candidate would have:
<ul><li>Knowledge of recovery residence programs and basic state regulations
</li><li>Ability to review applications and program documents
</li><li>Skill in organizing and tracking program data
</li><li>Ability to use computer systems and online databases
</li><li>Good written and verbal communication skills
</li><li>Ability to provide clear guidance and technical assistance
</li><li>Strong attention to detail and accuracy
</li><li>Ability to manage multiple tasks and meet deadlines
</li><li>Ability to review concerns and follow established process for investigation.</li></ul>
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Four years of professional experience in a health care facility, a community-based health care program, an institutional health care program, any health program administration, pharmacy technician, social work, public health, population health, emergency management services, emergency medical technician, paramedic, or related field.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> A master's degree in public health, or a health-related field (such as human services, psychology, nursing, health administration, substance abuse, special education, rehabilitation, social work, sociology, or related field) will substitute for two years of the required experience.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional professional experience in a health care facility, a community-based health care program, an institutional health care program, any health program administration, pharmacy technician, social work, public health, population health, emergency management services, emergency medical technician, paramedic, or related field will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Work is typically performed in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Nikki Milward at nikki.milward@ky.gov or 502-226-0649.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Health Program Administrator

Rice University

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>
<br><div>Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</div>

PSM Program Administrator

Rice Engineering

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

Business Association of West Parkside

<p><b>Organizational Background </b></p><p>The Business Association of West Parkside (BAWP) supports and promotes businesses in the greater West Parkside region. The BAWP advocates for the business community at the state and local level, ensuring the needs and concerns of our membership are heard. BAWP works to preserve, maintain, and enhance the quality of life in West Parkside and Philadelphia.</p><p>BAWP manages one of the City of Philadelphia&rsquo;s Taking Care of Business (PHL TCB) Clean Corridors Program. PHL TCB has four main goals:</p><ul><li>Maintain clean commercial districts in Philadelphia neighborhoods.</li><li>Promote the economic success of neighborhood businesses by creating an inviting environment for shoppers.</li><li>Create work opportunities for Philadelphians.</li><li>Grow the capacity of local small businesses and organizations that provide cleaning services.</li></ul><p><b>Job Description </b></p><p>The Executive Assistant and Program Administrator plays a central role in supporting the organization&rsquo;s day-to-day operations and advancing key initiatives that help the organization thrive. Working closely with the President of the Board, this position helps ensure the workplace operates efficiently, collaboratively, and in alignment with organizational priorities.</p><p>In this role, the Executive Assistant and Program Administrator coordinates administrative functions and office activities while serving as a key point of contact for internal teams and external partners. They support the planning, implementation, and ongoing management of organizational initiatives, helping ensure projects stay on track, meet their goals, and operate within budget.</p><p>The Executive Assistant and Program Administrator also oversees a range of operational and financial processes, including maintaining accurate financial records, reconciling accounts, supporting payroll processing, and monitoring program-related budgets. By coordinating resources, tracking progress, and analyzing performance data, they help leadership make informed decisions and continuously improve organizational effectiveness.</p><p>This role is well-suited for a highly organized, proactive professional who enjoys balancing strategic coordination with hands-on execution. The successful candidate will be a strong communicator and problem solver who can manage multiple priorities, build productive relationships with stakeholders, and identify opportunities to streamline processes and improve how work gets done.</p><p>This position reports to the President of Board / Board of Directors Business Association of West Parkside</p><p><b>Core Responsibilities </b></p><p>Program Management</p><ul><li>Operational Management: Manages daily, weekly, and monthly operations of programs to ensure they align with organizational goals.</li><li>Administrative Oversight: Develops, implements, and maintains program procedures, records, and databases.</li><li>Financial &amp; Resource Planning: Monitors budgets, manages grants and RFPs, and allocates resources efficiently.</li><li>Reporting &amp; Analysis: Collects and analyzes data to assess program effectiveness, creating reports to guide decision-making.</li><li>Stakeholder Coordination: Acts as the central point of contact for staff, partners, and stakeholders, often facilitating meetings and communications.</li><li>Compliance &amp; Policy: Ensure compliance with organizational, legal, and funding regulations</li></ul><p>Office Management</p><ul><li>Logistics: Manages supplies, equipment, and vendor relationships to maintain a productive work environment. Includes ordering supplies.</li><li>Scheduling: Coordinates meetings, events, and travel arrangements for team members and executives.</li><li>Communication Hub: Answering, directing calls, taking messages, and handling routine inquiries.</li><li>Visitor &amp; Client Services: Greet guests and provide a welcoming first impression.</li><li>Data &amp; Records: Organizing files, performing data entry, and maintaining databases.</li><li>Document Support: Prepares, edits, and formats correspondence, reports, presentations, and event flyers and invites.</li><li>Bookkeeping: Oversees office budgets, expense reporting, payroll, and basic bookkeeping tasks.</li><li>Human Resources: Maintains office policies and procedures, ensuring compliance with company standards, supporting onboarding new employees, and assisting with HR-related administrative tasks.</li></ul><p>Knowledge, Skills, and Abilities</p><ul><li>Experience: Previous experience in administration, project coordination, or a relevant specialized field.</li><li>Education: Bachelor's degree in business administration, management, associate degree in accounting or finance, or related field is preferred. Prior experience may be considered in place of a college degree.</li><li>Technical Skills: Proficiency in office software (MS Office, Google Workspace), data analysis tools, and database management.</li><li>Communication &amp; Leadership: Strong written and verbal communication, plus leadership skills to guide staff and collaborate with stakeholders. Ability to communicate with vendors, clients, and internal teams.</li><li>Organization: Excellent time management, planning, and organizational abilities</li><li>Software Proficiency: Experience with accounting software such as QuickBooks, ADP, and Microsoft Excel.</li><li>Analytical Skills: Ability to identify errors and reconcile discrepancies.</li><li>Organization &amp; Detail: Strong attention to detail for managing data, invoices, and receipts.</li></ul><p>The responsibilities of this role may change in accordance with the needs of the business.</p><p>Job Type: Full-time</p><p>Pay: $60,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Application Question(s):</p><ul><li>What specifically caught your interest in this opportunity?</li></ul><p>Work Location: Hybrid remote in Philadelphia, PA 19131</p>

Executive Assistant and Program Administrator

Covenant HealthCare

<b>Overview:</b> The Clinical Pharmacist Informatics Program Administrator is responsible for selection, implementation, and adoption of clinical technology to support optimal clinical effectiveness and efficiency. Working in conjunction with other information technology (IT) staff, the clinical pharmacy informaticist is responsible for documenting, building, testing, and implementing new and existing functionality within the electronic medical record (EMR). This individual should be able to translate user requests and utilize their knowledge of clinical workflows, evidence-based practices, regulatory requirements, departmental policies and procedures to design and optimize build within the EMR. The clinical pharmacy informaticist is responsible for providing clinical input for IT projects including collection of data as well as gathering input from clinical leaders and frontline staff. This role may be required to manage specific aspects of IT projects. Works under the supervision of a departmental director in conjunction with IT leadership.
<br><br>
Demonstrates excellent customer service and actions are always consistent with the standards contained in the Vision, Mission and Values of Covenant HealthCare and the commitment to Extraordinary Care for Every Generation. Responsibilities: Collaborates with multidisciplinary team members to analyze workflows and processes to continually improve efficiencies in the EMR and third-party vendors
<br><br>
Works effectively with IT staff regarding EMR documentation, building, testing and implementation of new/existing functionality
<br><br>
Utilizes clinical knowledge, evidence-based practices, regulatory requirements and departmental policies and procedures to design and optimize build within the EMR
<br><br>
Identifies barriers to change and accepts and manages ambiguity/complexity.
<br><br>
Leads multidisciplinary groups toward solutions
<br><br>
Obtains end user feedback and incorporates end user requirements into the design of the EMR.
<br><br>
Leads meetings and projects as needed
<br><br>
Listens and responds to questions/concerns of co-workers and other members of the organization.
<br><br>
Develops protocols and procedures and updates them as appropriate in relationship to the EMR or third-party vendors
<br><br>
Participates in training development and delivery, go-live support, testing and clinical IT prioritization.
<br><br>
Troubleshoots problems or questions from end users in coordination with IT
<br><br>
Understands the importance of critical deadlines and plans accordingly to accomplish goals
<br><br>
Supports innovation in EMR design and implementation
<br><br>
Other duties as assigned
<br><b>Qualifications:</b> EDUCATION/EXPERIENCE REQUIREMENTS
<br><br>
Must be a graduate from an accredited school of Pharmacy (B.S. Pharmacy Degree) or Ph.D degree. Must maintain a current US License as a Registered Pharmacist and a current controlled substance license
<br><br>
Minimum 5-years of current experience as a Pharmacist in a clinical setting
<br><br>
A minimum of 2-years leading a project / individuals / or complex, cross-departmental projects or 2-years of Leadership experience required
<br><br>
Minimum of 5-years experience with Vendor software and its operations preferred
<br><br>
Experience installing and maintaining a Pharmacy computer system preferred
<br><br>
Must become and maintain Vendor certification in respective application within 6-months of attending first Vendor course
<br><br>
KNOWLEDGE/SKILLS/ABILITIES
<br><br>
Must have a strong working knowledge of departmental policies, procedures, business operations and workflows with an understanding of how they interrelate to other departments in the organization.
<br><br>
Strong project management skills including the ability to lead meetings, prioritize, resolve conflicts, and maintain issues lists.
<br><br>
Demonstrates highly effective verbal and written communication skills.
<br><br>
Demonstrates effectiveness as a group leader and participant.
<br><br>
Demonstrates ability to collaborate with multidisciplinary teams.
<br><br>
Demonstrates a positive and enthusiastic attitude.
<br><br>
Demonstrates the ability to resolve problems timely and effectively.
<br><br>
Must be detail oriented and have a skill for probing for information to fully understand the underlying needs that drive how the EMR is designed.
<br><br>
Must be approachable and have the ability to deal positively with employees at all levels of the organization.
<br><br>
Ability to consistently meet assigned deadlines for projects.
<br><br>
Ability to accept, adapt and encourage change.
<br><br>
May be asked to mentor/coach new employees.

CLINICAL PHARMACIST INFORMATICS PROGRAM ADMINISTRATOR

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