program and research coordinator

Utah State University

<div>Overview:
<div>
The Program Coordinator I or II provides programmatic and administrative coordination in support of Office of Research Student Programs and Utah State University&rsquo;s Student Research initiatives. This position performs a variety of professional-level coordination duties that require independent judgment, strong organizational skills, and frequent interaction with students, faculty, staff, and external partners. The Program Coordinator I or II supports program operations, communications, data tracking, and event logistics to ensure effective delivery of student research programs.</div>
Responsibilities:
<div><b>
Program Coordination and Administration (30%)</b></div><ul><li>
Coordinate day-to-day operations for multiple student and/or faculty research programs and initiatives.</li><li>
Coordinate application and selection processes for approximately 7&ndash;10 programs, including application setup, intake, reviewer coordination, tracking, and follow-up.</li><li>
Maintain accurate records, databases, and documentation in accordance with university and office standards.</li></ul><div><b>
Communication and Outreach (15%)</b></div><ul><li>
Prepare, distribute, and manage mass and targeted communications related to undergraduate research opportunities, deadlines, and program updates.</li><li>
Manage the shared email account and respond to or route inquiries in a timely and professional manner.</li><li>
Draft, edit, and update content for websites, reports, promotional materials, and internal communications.</li></ul><div><b>
Event and Program Support (25%)</b></div><ul><li>
Coordinate logistics and provide on-site support for undergraduate research events, including the Student Research Symposia, Undergraduate Research Fair, workshops, and related programming.</li><li>
Collaborate with colleges, departments, and campus partners to promote events and ensure alignment of messaging and schedules.</li><li>
Assist with travel coordination and logistical arrangements for student participation in conferences and off-campus events.</li></ul><div><b>
Data Management, Reporting, and Assessment (15%)</b></div><ul><li>
Collect, organize, and maintain participation and outcomes data related to student research programming.</li><li>
Assist with basic data analysis and preparation of summaries for annual and ad hoc reports.</li><li>
Support assessment activities by ensuring data accuracy and completeness.</li></ul><div><b>
Administrative and Office Support (10%)</b></div><ul><li>
Direct the hiring, training, and management of multiple student employees and volunteers. Direct student employee check-ins, professional development, task delegation and scheduling.</li><li>
Perform general administrative duties such as purchasing supplies, tracking expenditures within established guidelines, maintaining inventories, scheduling, and document preparation.</li></ul>
Qualifications:
<p><b>
Minimum Qualifications for Program Coordinator I</b></p><ul><li>
Associate degree plus two years of related work experience; or a bachelor's degree in a related field; or an equivalent combination of education plus experience is required.</li><li>
Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.</li><li>
Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.<br>
Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.</li><li>
Basic familiarity with data collection, reporting, and research-related processes.</li></ul><div><b>
Minimum Qualifications for Program Coordinator II</b></div><ul><li>
Bachelor's degree in a related field plus two years of relevant work experience; or a master&rsquo;s degree in a related field; or an equivalent combination of education plus experience is required.</li><li>
Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.</li><li>
Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.</li><li>
Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.</li><li>
Basic familiarity with data collection, reporting, and research-related processes.</li></ul><div><b>
Preferred Qualifications</b></div><ul><li>
Knowledge of undergraduate research programs and the research environment at Utah State University or a comparable institution.</li><li>
Experience supporting programs or initiatives involving students, faculty, or academic units.</li><li>
Experience with basic budget tracking or monitoring expenditures.</li><li>
Demonstrated experience working directly with undergraduate students in an academic or co-curricular setting.</li></ul><div><b>
Knowledge, Skills, and Abilities</b></div><ul><li>
Knowledge of principles and practices related to program coordination and office administration.</li><li>
Skill in organizing information, maintaining records, and ensuring attention to detail.</li><li>
Ability to communicate effectively and professionally with diverse audiences.</li><li>
Ability to work independently while also contributing to a collaborative team environment.</li><li>
Ability to apply judgment, prioritize tasks, and adapt to changing needs and deadlines.</li></ul>
Required Documents:
<div>
Along with the online application, please attach:</div><ul><li>
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under &ldquo;Resume/CV&rdquo;</li><li>
Cover Letter to be typed/pasted at the end of your application</li><li>
Contact information for 3 professional references to be typed at the beginning of the application</li></ul><div></div><div><br>
**Document size may not exceed 10 MB.**</div>
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:
<ul><li>Work is primarily performed in an office environment with routine use of computers and other standard office equipment.</li><li>
Duties require prolonged periods of sitting and repetitive hand motions such as typing; occasional bending, stooping, or lifting of light materials may be required.</li><li>
Effective verbal and written communication is required on a continual basis.</li><li>
Occasional outdoor work or attendance at events may occur and may involve exposure to varying weather conditions.</li></ul>
College/Department Highlights:
<div>
The Office of Research Student Programs unit is the second-oldest centrally administered program for undergraduate student research in the nation, and offers a wide variety of training, funding, and dissemination opportunities for students and their mentors. Across all disciplines and degree types, the office supports student research from novice experiences through professional level participation. Recognized for our national leadership in undergraduate research with the 2020 Award for Undergraduate Research Achievement (AURA) by the Council on Undergraduate Research, USU's undergraduate research program is currently in a growth phase, with increased funding and a burgeoning group of generous private donors. These investments recognize the evidence-based practice of undergraduate research as highly impactful on student learning, student outcomes, and career and life success.</div>
University Highlights:
<p>
Founded in 1888, Utah State University is Utah&rsquo;s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.</p><p></p><p><br>
USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State&rsquo;s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.</p><p></p><p><br>
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies&rsquo; long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women&rsquo;s volleyball, three consecutive Mountain West tournament titles in women&rsquo;s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.</p><p></p><p><br>
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.</p><p></p><p><br>
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university&rsquo;s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.</p><p></p><ul><li><br>
updated 12/2025</li></ul>
Notice of Non-discrimination:
<div>
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.</div><div></div><div><br>
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.</div><div></div><div><br>
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.</div><div></div><div><br>
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.</div><div><br>
</div><div>The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU&rsquo;s non-discrimination policies:</div><div></div><div><div><div><b><br>
Matthew Pinner</b></div><div>
Executive Director
</div><div>Civil Rights &amp; Title IX Office</div><div>
matthew.pinner@usu.edu</div><div>
435-797-1266 | Old Main Rm. 401D</div><div>
1475 Old Main Hill, Logan, UT 84322</div></div><div></div><div><div><b><br>
Cody Carmichael</b></div><div>
Title IX Coordinator
</div><div>cody.carmichael@usu.edu</div><div>
435-797-1266 | Old Main Rm. 402D</div><div>
1475 Old Main Hill, Logan, UT 84322</div></div></div><div></div><div><br>
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:</div><div><br>
</div><div>U.S. Department of Education
</div><div>Denver Regional Office</div><div>
303-844-5695| OCR.Denver@ed.gov</div><div></div><div><br>
U.S. Department of Education
</div><div>Office of Assistant Secretary for Civil Rights</div><div>
800-421-3481 | OCR@ed.gov</div><div></div><ul><li><br>
updated 10/2025</li></ul></div>

Student Research Program Coordinator I or II

University of Texas at Austin

<div><p><b>Job Posting Title:</b></p>
Research Core Facilities Program Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors<p><b>
-</b></p><p><b>
Hiring Department:</b></p>
Office of the Vice President for Research, Scholarship and Creative Endeavors<p><b>
-</b></p><p><b>
Position Open To:</b></p>
All Applicants<p><b>
-</b></p><p><b>
Weekly Scheduled Hours:</b></p>
40<p><b>
-</b></p><p><b>
FLSA Status:</b></p>
Exempt from FLSA<p><b>
-</b></p><p><b>
Earliest Start Date:</b></p>
Immediately<p><b>
-</b></p><p><b>
Position Duration:</b></p>
Expected to Continue<p><b>
-</b></p><p><b>
Location:</b></p>
AUSTIN, TX<p><b>
-</b></p><p><b>
Job Details:</b></p><p><b>
General Notes</b></p><p>
The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at The University of Texas at Austin. OVPR supports the research community by building capacity, promoting collaboration, and providing infrastructure that enables faculty, staff, and students to advance discovery and creative activity.</p><p></p><p>
Within OVPR, the Research Core Facilities (RCF) team supports a varied portfolio of shared-use laboratories and research service centers that provide critical infrastructure for the university&rsquo;s research enterprise. RCF works in partnership with core leaders and stakeholders across campus to ensure access, coordination, and effective use of these resources.</p><p></p><p>
UT Austin offers a competitive benefits package that includes:
</p><ul><li><p>100% employer-paid basic medical coverage
</p></li><li><p>Retirement contributions</p></li><li><p>
Paid vacation and sick time</p></li><li><p>
Paid holidays</p></li><li><p>
Eligible for hybrid telework</p></li></ul><p></p><p>
Please visit our Human Resources (HR) website to learn more about the total benefits offered.</p><p></p><h2 class="jobSectionHeader"><b>
Purpose</b></h2><p>
Provides programmatic and operational support for the Research Core Facilities (RCF) program within OVPR. Coordinates activities across communications, events, program administration, and logistics to ensure consistent execution and continuity across RCF initiatives. Serves as a central coordination resource for RCF operations, supporting the Assistant Vice President and program leadership by managing scheduling, communications, event coordination, data collection processes, and administrative workflows. Facilitates organization, timely follow-through, and alignment across multiple concurrent activities involving internal and external stakeholders.</p><p></p><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><p>
Program Coordination &amp; Execution
</p><ul><li><p>Coordinates planning and execution of Research Core Facilities (RCF) events, meetings and programs, including logistics, catering, materials preparation, vendor communications and post-event follow-up</p></li><li><p>
Coordinates a limited number of course and training program operations for BCG, including establishing and maintaining course offerings within registration systems, coordinating with web and program teams to publish and update course information, managing participant communications (confirmations, reminders, issue resolution)</p></li><li><p>
Maintains room reservations and scheduling for a limited number of designated RCF-managed spaces</p></li></ul><p></p><p>
Communications &amp; Engagement Support
</p><ul><li><p>Manages RCF communication channels, including shared email accounts, listservs, and distribution lists ensuring accuracy and reliability of membership and communications</p></li><li><p>
Drafts, formats, and distributes routine communications, including announcements, newsletters, and program updates</p></li><li><p>
Coordinates communication logistics for RCF staff recruitment activities, including candidate correspondence and scheduling communications</p></li></ul><p></p><p>
Administrative Support to AVP &amp; Program Leadership
</p><ul><li><p>Coordinates calendar scheduling and meeting logistics for the AVP for RCFs and when needed the CBRS Director, including prioritization of requests and alignment with program needs</p></li><li><p>
Coordinates administrative logistics for advisory or governance meetings, including scheduling, material preparation, and documentation of meeting materials</p></li></ul><p></p><p>
Data Collection &amp; Reporting Support
</p><ul><li><p>Coordinates distribution of RCF programmatic surveys using approved platforms (e.g., Qualtrics, Microsoft Forms, RedCap)</p></li><li><p>
Compiles and organizes survey results and program data for reporting purposes</p></li><li><p>
Maintains organized records of survey instruments and results</p></li></ul><p></p><p>
Recruitment &amp; Search Coordination</p><ul><li><p>
Coordinates logistics for recruitment and search activities, including scheduling search committee meetings and candidate interviews (virtual and in-person)</p></li><li><p>
Develops and manages candidate itineraries, including coordination of travel, meetings, and on-site logistics</p></li><li><p>
Prepares and distributes recruitment-related communications and materials to candidates and stakeholders</p></li><li><p>
Maintains organized records of recruitment activities and ensures timely communication throughout the search process</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Required Qualifications</b></h2><ul><li><p>
Bachelor&rsquo;s Degree and at least 3 years of program/project coordination, project support or administrative experience.</p></li><li><p>
Demonstrated ability to prioritize work, effectively manage time, and follow through on assigned responsibilities in a collaborative environment.</p></li><li><p>
Demonstrated experience coordinating with stakeholders across multiple roles or functions</p></li><li><p>
Strong interpersonal and professional communication skills, with the ability to interact effectively with faculty, staff, leadership, students, and external partners</p></li><li><p>
Demonstrated analytical and organizational skills, with the ability to compile, organize, and present information accurately and clearly</p></li><li><p>
Demonstrated attention to detail and commitment to accuracy in all aspects of work</p></li><li><p>
Proven ability to handle sensitive or confidential information with discretion and sound judgment</p></li><li><p>
Demonstrated ability to meet deadlines, manage time effectively, and adapt to shifting priorities</p></li><li><p>
Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams).</p></li></ul><p></p><p><i>
Relevant education and experience may be substituted as appropriate.</i></p><p></p><h2 class="jobSectionHeader"><b>
Preferred Qualifications
</b></h2><ul><li><p>Experience supporting event planning and execution, including logistics, communications, and vendor coordination</p></li><li><p>
Experience using survey and data collection tools (e.g., Qualtrics, Microsoft Forms)</p></li><li><p>
Experience compiling and presenting data (e.g., dashboards, reports, visual summaries) to support program evaluation or decision-making</p></li><li><p>
Experience supporting recruitment or search processes, including scheduling and coordinating candidate logistics</p></li><li><p>
Basic graphic design skills or experience developing visual materials for communications or events</p></li><li><p>
Experience facilitating or supporting group processes or meetings (e.g., coordinating agendas, documenting outcomes)</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Salary Range</b></h2><p>
$65,000 + depending on qualifications</p><p></p><h2 class="jobSectionHeader"><b>
Working Conditions</b></h2><ul><li><p>
May work around standard office conditions</p></li><li><p>
Repetitive use of a keyboard at a workstation</p></li><li><p>
Occasional weekend, overtime and evening work to meet deadlines</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Required Materials</b></h2><p>
Please mark &quot;yes&quot; on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.</p><ul><li><p>
Resume/CV</p></li><li><p>
3 work references with their contact information; at least one reference should be from a supervisor</p></li><li><p>
Letter of interest</p></li></ul><p></p><p><b>
Important</b> <b>for applicants who are NOT current university employees or contingent workers:</b> You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL RequiredMaterials have been uploaded. Once your job application has been submitted, you cannot make changes.</p><p></p><p><b>
Important for Current university employees and contingent workers:</b> As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.</p><p></p><p>
-</p><p><b>
Employment Eligibility:</b></p>
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<p>
-</p><p><b>
Retirement Plan Eligibility:</b></p>
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<p>
-</p><p><b>
Background Checks:</b></p><p>
A criminal history background check will be required for finalist(s) under consideration for this position.</p><p>
-</p><p><b>
Equal Opportunity Employer:</b></p><p>
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.</p><p>
-</p><p><b>
Pay Transparency:</b></p><p>
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</p><p>
-</p><p><b>
Employment Eligibility Verification:</b></p><p>
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.</p><p><b>
-</b></p><p><b>
E-Verify:</b></p><p>
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:</p><ul><li>
E-Verify Poster (English and Spanish) [PDF]</li><li>
Right to Work Poster (English) [PDF]</li><li>
Right to Work Poster (Spanish) [PDF]</li></ul><p><b>
-</b></p><p><b>
Compliance:</b></p><p>
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.</p><p></p><p>
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.</p></div>

Research Core Facilities Program Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors

University of Houston

<p></p><div><div><div><div><div><ul><li>496350
</li> </ul></div><div></div><div><ul><li>Full-Time
</li> </ul></div><div></div><div><ul><li>Medical Education
</li> </ul></div></div><div></div><div><div><div><b>Add to favorites
</b></div></div> <div></div><div><b>View favorites
</b></div></div><div><b>Department</b>: Medical Education <b>Salary</b>: Commensurate with Experience/Education (Minimum $ 38,100.00 Middle $ 47,600.00)
<p><b>Description</b>:</p>
<p>
Coordinates and provides senior-level administrative support and coordination for academic administration and curriculum delivery to an ongoing program of the college.</p>
<p>
1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.</p>
<p>
2. Participates in planning and develops methods for program implementation and administration; coordinates program activities and processes.</p>
<p>
3. Plans and schedules activities in collaboration with our interprofessional teams from other University of Houston colleges.</p>
<p>
4. Reviews program records and reports of activities. Recommends modifications to methods or procedures as required.</p>
<p>
5. Prepares recurring and ad hoc program reports for management use.</p>
<p>
6. Assists in preparing reports, proposals, manuals, and other documentation as required for the program.</p>
<p>
7. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.</p>
<p>
8. Conducts formal training or gives instruction regarding program policies and procedures.</p>
<p>
9. Interacts with faculty, staff and students to promote the goals and objectives of the program.</p>
<p>
10. Develops and maintains database on research studies, policy issues, etc.</p>
<p>
11. Performs other job-related duties as required.</p>
<p>
MQ: Education: Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field.</p>
<p>
Experience: Requires a minimum of one (1) year of directly job-related experience.</p>
<p>
Preferred Qualifications:</p>
<ul>
<li>Experience in a medical school or health sciences environment.</li>
<li>Experience planning academic events or conferences.</li>
<li>Experience with research databases or compliance tracking systems. Competencies</li>
<li>Organizational and time management expertise</li>
<li>Attention to detail and regulatory precision</li>
<li>Interpersonal and stakeholder engagement skills</li>
<li>Initiative and problem-solving ability</li>
<li>Ability to manage confidential information</li>
<li>Adaptability in a dynamic academic setting.</li>
</ul>
<p>All positions at the University of Houston-System are security sensitive and will require a criminal history check.</p>
<p>
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.</p></div></div></div></div>

Medical Student Research & Scholarly Pathways Coordinator

Texas Oncology

<div>Overview:<p></p><div><b><br>
Texas Oncology</b> is looking for a <b>Research Admin Coordinator </b>to join our team!<b> </b>This position will support the <b>Mary Crowley</b> location in<b> Dallas</b>. This position is a Full Time position. Typical hours are Mon-Fri from 7am-6:00pm.</div><p></p><p><b><br>
Texas Oncology </b>is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today - at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve &ldquo;More breakthroughs. More victories.&rdquo; &reg; in their fight against cancer. Today, <b>Texas Oncology</b> treats half of all Texans diagnosed with cancer on an annual basis.</p><p></p><p><b><br>
Why work for us?</b></p><p>
Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas. We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.</p><div><br>
</div><p><b>What does the Research Admin Coordinator</b><b> do? (Including but not limited to)</b></p><p>
Under minimal supervision, the Research Admin Coordinator performs duties to provide administrative and organization support for the Research office including creating and maintaining correspondence, filing, preparing various reports, and project managment. Coordinates facilities and office management functions including mail, switchboardand payroll. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.</p><br>
<p></p>
Responsibilities:
<div><b>
The essential duties and responsibilities (including but not limited to)</b></div><ul><li>
Interacts with Research Sponsors, sitepersonnel, IRBs (Institutional Review Boards), and other research entities regarding Regulatory and research study-related issues.</li><li>
Coordinates administrative support for the Research Office including switchboard, mailroom and payroll processing.</li><li>
Coordinates facilities needs for the office including furniture/fixtures/equipment, communications systems and space planning. Maintains inventories of office supplies including stationary and forms.</li><li>
Ensures maintenance of office equipment and troubleshoots problems with vendors as needed. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.</li><li>
Coordinates and schedules meetings and appointments as necessary. Prepares materials needed by the Department for meetings, correspondence, appointments, phone calls etc.</li><li>
Prepares department coorespondence and designs, implements,and updates forms for use within the office by applying knowledge of software applications.</li><li>
Maintains files in an organized and accessible manner including updating informatin, purging files on a regular basis, and creating new filing systems as needed.</li><li>
Maintains department personnel records ina confidential manner in accordance with all company policies and procedures.</li><li>
Coordinates research medical records maintenance and ensures data is handled in accordance with department processes and procedures. Communicates with all levels of management on information relating to projects and other requests.</li><li>
Acts as a liaison between management and other staff. May oversee the daily activities of department administrative support staff.</li><li>
Serves as the primary point of contact for patients and visitors by managing front desk operations, including client check-in and check out processes with accuracy and efficiency.</li><li>
Process clinical trial reimbursements in accordance with study protocols and orgainzational guidelines, ensuring timely and compliant submissions.</li><li>
Provide administrative and operational support for the Patient Billing Reconciliation (PBR) process, including documentation tracking and coordination with internal teams.</li><li>
Maintain and ensure scheduling accuracy, proactively updating calendars to reflect patient visits, research appointments, and provider availability.</li><li>
Triages incoming phone calls, addressing patient inquiries, directing calls appropriately, and escalating urgent matter to the appropriate clinical or research staff.</li><li>
Collaborate with clinical and research teams to support seamless patient flow and enhance overall patient experience.</li><li>
Ensure adherence to compliance standards, confidentiality regulations, and clinical research protocols in all interactions and documentation.</li></ul><br>
<div></div>
Qualifications:
<div><b>
The ideal candidate for the Research Admin Coordinator</b><b> position will have the following background and experience:</b></div><ul><li>
High School Diploma or equivalent required.</li><li>
At least seven years of secretarial and/or office administation experience required.</li><li>
At least one year of medical office experience preferred.</li><li>
Experience in clinical research strongly preferred.</li><li>
Must be proficient in Microsoft Office (Outlook,PowerPoint, Excel, etc.).</li><li>
Must have strong communication and prioritization skills and be very detail oriented.</li></ul><div><b>
Physical Demands:</b> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occassional liftinf of up to 40 pounds. Requires ey-hand coordination and manual dexterity sufficient to operatore a keyboard, potocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.</div><div></div><div><b><br>
Work Environment:</b> The work environment characteristics described here are representative of those of an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work performed in an office environment and involves frequent contact with managment and staff.</div></div><div></div>

Research Admin Coordinator- Mary Crowley

University of Massachusetts

<div>Overview:
<div><b>
General Summary</b></div><div></div><div><br>
Under the direction of the Principal Investigator or designee, the Research Coordinator I is responsible for carrying out multiple complex research protocols.</div><div></div><div><br>
At the Lifeline for Families Center, we develop and scale practical approaches to integrating mental healthcare into perinatal, infant, and child healthcare. We develop, implement, and test scalable models of care, trainings, and tools that support families, regardless of what professional or setting they present to. Lifeline for Families is a mission-based, women-led organization which supports parents (all child caregivers) and their children in their relationship with one another in traditionally adult- or child-centric settings. We promote mental health for parents and/or children through social connections, trust, and nurturing. Lifeline for Families has two programs: Lifeline for Moms, which drives innovative solutions to addressing multi-level barriers (patient, clinician, practice, population, and policy levels) to perinatal mental health care, and Lifeline for Kids, which addresses the impact of trauma on children and families while simultaneously promoting protective factors, operating under the principle of &ldquo;you don&rsquo;t have to be a therapist to be therapeutic.&rdquo; These programs are synergistic with each other; together, we work to create a holistic landscape of trauma-informed family care with an equity lens.</div><div></div><div><br>
The Research Coordinator I will work primarily on a project funded by the Patient-Centered Outcomes (PCORI). This project, Pathways for Perinatal Mental Health Equity (Pathways), is a clinical trial that is being conducted at Lifeline for Families. The Research Coordinator may also work on an innovative research program focused on improving perinatal mental health beginning in the preconception period by developing and evaluating a novel Community Health Worker-facilitated digital intervention that integrates preventative mental health support into primary care settings before pregnancy. By combining scalable digital health technology with community-informed expertise, this work seeks to improve engagement, accessibility, and early intervention for women at risk of perinatal mental health conditions.</div><div><br>
</div><div>For these projects, the Research Coordinator will:</div><br>
<div></div><ul><li>
Participate in qualitative and quantitative data collection and storage.
</li><li>Assist the study team with the creation and dissemination of materials for project team meetings and activities.</li><li>
Work closely with investigators to coordinate project activities and adhere to project work plans.
</li><li>Coordinate communication with all collaborators on the project, including participants, research staff, and project personnel, and support these relationships via active communication.</li></ul>
Responsibilities:
<div><b>
Responsibilities</b></div><ul><li>
Collaborate with investigators in the design, development, and documentation of data forms, questionnaires, and other survey materials</li><li>
Responsible for aspects of the development of research recommendations and the design of research projects</li><li>
Participate in the grant, manuscript, and Institutional Review Board process</li><li>
Develop overall research plan for conducting surveys in the community</li><li>
Conduct in-person or telephonic field research</li><li>
Monitor selection and randomization process of study participants</li><li>
Coordinate data collection of study participants, complete case report forms, and develop and maintain spreadsheets</li><li>
Collect and maintain questionnaires and other data forms from study participants</li><li>
Perform literature searches and write detailed written summaries of the findings</li><li>
Collaborate with other project leaders on data presentation, interpretation and writing of scientific reports</li><li>
Develop and maintain computerized data files for all data to be collected</li><li>
May assist with budget /operational aspect of grant and contract proposals</li><li>
Prepare summary reports and ongoing project evaluations for investigators</li><li>
May help recruit, select, supervise and direct the activities of data collection employees and Research Technicians</li><li>
Conduct quality control check on field data collection system</li><li>
Collaborate with other research sites to insure consistency between research sites and accuracy of documentation</li><li>
Perform other duties as required.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><ul><li>
Bachelor&rsquo;s degree in the sciences, health care, or equivalent experience</li><li>
1 year of related experience</li><li>
Experience in using computer-based tools (Word, Excel, Access, Outlook, PowerPoint, etc.)</li><li>
Oral and written communication skills</li><li>
Excellent organization, analytical, and interpersonal skills required</li><li>
Ability to travel to off-site locations.</li></ul>
Additional Information:
<div><b>
Additional Responsibilities:</b></div><br>
<div></div><ul><li>
Collect and disseminate questions from the data collection teams for discussion to ensure consistent data collection practices</li><li>
Create and maintain standard operating procedure (SOP) documents for quantitative and qualitative data collection</li><li>
Assist with running analytics, compiling data, and drafting reports</li><li>
Assist with drafting content, formatting and releasing e-newsletters</li><li>
Request and collect data required for reports to funders</li><li>
Attend local and/or national conference</li></ul><p></p><div><b><br>
Preferred Qualifications:</b></div><br>
<div></div><ul><li>
Previous experience with REDCap databases</li><li>
An interest in healthcare research</li><li>
Previous experience with qualitative research</li><li>
An interest in digital health interventions</li></ul></div>

Research Coordinator I

AMR Clinical

<p></p><div><p>The Clinical Research Coordinator will perform and manage tasks that are critical to clinical research studies. The Clinical Research Coordinator must ensure compliance with federal regulations, study protocol guidelines, as well as monitor study participants, and take a proactive approach to identify issues on an ongoing basis throughout the clinical research study.</p><p></p><p><i><br>
To consistently embody AMR Clinical&rsquo;s Core Values:</i></p><ul><li><i>
United We Achieve</i></li><li><i>
Celebrate Diverse Perspectives</i></li><li><i>
Do the Right Thing</i></li><li><i>
Adapt and Persevere</i></li></ul><p>
The Clinical Research Coordinator reports to the Site Manager/Team Lead.</p><p>
Classification: Non-Exempt</p><p><b>
Primary </b><b>Responsibilities:</b></p><ul><li>
Focuses on compliance responsibilities, including protocol deviations, SAE reporting, and informed consent. Strong focus on compliance responsibilities, including managing protocol deviations, SAE reporting, and ensuring proper informed consent procedures.</li><li>
Coordinate clinical trials per FDA requirements and GCP Guidelines per sponsor protocols.</li><li>
Manage and document Adverse Event and Serious Adverse Event reporting in compliance with FDA, IRB, and sponsor requirements, ensuring timely follow-up and resolution.</li><li>
Establish understanding of SOP&rsquo;s and implement the SOP&rsquo;s</li><li>
Gain understanding of the pharmaceutical drug per clinical trial.</li><li>
Develop detailed knowledge of protocol and procedures per clinical research study.</li><li>
Communicate effectively with study sponsors, CROs, monitors/CRA&rsquo;s, IRBs, laboratories, and clinical personnel within the research industry.</li><li>
Be the study ambassador on assigned studies to advise team members on protocols and procedures to ensure successful implementation and completion of the clinical research study.</li><li>
Establish and maintain patient rapport.</li><li>
Clinical data collection (vital signs, EKG recording, weight, height, etc.)</li><li>
Obtain medical records and review as required.</li><li>
Phlebotomy</li><li>
Specimen collection, processing, and storage</li><li>
Transporting clinical specimens to the laboratory.</li><li>
Educate subjects on diaries and oversees compliance with diary completion.</li><li>
Provides subjects instructions per study (diaries, restricted meds, study reminders, etc.)</li><li>
Responsible for completing patient phone call visits in accordance to the standard protocol period.</li><li>
Ensure documentation follows ALCOA standards and is completed in a timely manner.</li><li>
Ensure all necessary documents are completed, signed and dated.</li></ul><ul><li>
Provides required information to Contract Research Organization (CRO), Institutional Review Board (IRB), sponsoring organization, Food and Drug Administration (FDA), and/or other appropriate agency as required.</li><li>
Manage study inventory and order supplies as needed.</li><li>
Prepare and assist study monitors during onsite visits.</li></ul><ul><li>
 Maintain familiarity with all ongoing clinical research studies.</li><li>
Travel to Investigator meetings as needed.</li><li>
Promote team mentality by working flexible hours as needed and completing tasks outside the scope of everyday duties</li><li>
Position may require occasional weekend and/or overtime hours.</li><li>
Other duties as assigned</li></ul><p></p><p><b><br>
Desired Skills and Qualifications:</b></p><ul><li>
1 year of experience in clinical research.</li><li>
Completion of formal medical training, educational program, or healthcare experience</li><li>
Strong medical terminology</li><li>
Ability to perform clinical, laboratory, and diagnostic tests (vital signs, height, weight, temperature, etc.).</li><li>
Ability to work independently and lead study-related tasks.</li><li>
Ability to multi-task in a high-paced evolving environment.</li><li>
Exceptional listening, written, and verbal communication skills as well.</li><li>
Demonstrate proficiency in office equipment and software programs.</li><li>
Excellent organizational and task management skills.</li><li>
Ability to be ambulatory most of the workday.</li><li>
Ability to lift/transfer/push/manipulate equipment and patients, which requires strength, gross motor and fine motor coordination.</li><li>
Fluent in English.</li></ul><p></p><p><i><br>
AMR Clinical does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor.</i></p><p><i>
** This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description.</i></p></div><p></p>

Clinical Research Coordinator 1

Medical University of South Carolina

<div></div><div><div><ul><li>R-0000063182
</li> </ul></div><div></div><div><ul><li>Charleston, South Carolina
</li> </ul></div><div></div><div><ul><li>Laboratory
</li> </ul></div><div></div><div><ul><li>Clinical &amp; Research Support Services
</li> </ul></div><div></div><div><ul><li>Full Time
</li> </ul></div><div></div><div><ul><li>University (UNIV)</li></ul></div></div>
<br><div><p><b>Job Description Summary</b></p>
This position is assigned to the MUSC College of Nursing for the purpose of assisting, coordinating, planning, and implementing research protocols. Full-time Program Coordinator is needed to work on internally funded research projects conducted at the MUSC College of Nursing. The Program Coordinator will work as part of a larger research team and interface primarily with other researchers, faculty, staff, learners, clinicians, patients in the clinical setting. The ideal candidate will have knowledge and understanding of research best practices and regulations, and they will have the ability to apply these concepts to determine action plans. The coordinator will assist the Principal Investigator in the study set up including REDCap development, protocol and consent forms, recruitment of research participants, data collection, data entry, and organizational tasks. The candidate will be directly involved in the recruitment and consent of participants, collection of questionnaires, interviews, clinical and other research data related to ongoing and future research studies.<p></p><p><b>
Entity</b></p>
Medical University of South Carolina (MUSC - Univ)<p></p><p><b>
Worker Type</b></p>
Employee<p></p><p><b>
Worker Sub-Type
</b></p>Research Grant<p></p><p><b>
Cost Center</b></p>
CC001081 CON Office Of Research<p></p><p><b>
Pay Rate Type</b></p>
Hourly<p></p><p><b>
Pay Grade</b></p>
University-GEN08<p><b><br>
Pay Range</b></p>
45,300.00 - 61,100.00 - 77,000.000<p></p><p><b>
Scheduled Weekly Hours</b></p>
40<p></p><p><b>
Work Shift</b></p><p></p><p><b>
Job Description</b></p><p><b>
Preferred Qualifications:</b></p><ul>
<li>
Strong interpersonal communication skills</li>
<li>Detail-oriented</li>
<li>Highly motivated and independent; requires minimal supervision, but seeks early guidance when necessary with any study concerns.</li>
<li>Works well in a team</li>
<li>Demonstrates sensitivity toward patients and their loved ones coping with experiences with serious respiratory illness.</li>
<li>Experience with REDCap</li>
<li>Proficiency with computer skills in data entry, reporting, and the full Microsoft Office Suite</li>
<li>Working knowledge of EPIC electronic health record</li></ul><p><b><br>
Job Duties:</b></p><p><b>
Research operations (35%)</b></p><ul>
<li>
Assist with recruitment strategies, including mailings, flyer distribution, and phone marketing.</li>
<li>Independently screen participants for eligibility criteria across all studies.</li>
<li>Schedule study visits and maintain documentation for minimal risk studies, or under supervision for other studies.</li>
<li>Organize and disseminate educational materials, including lecture content and VR resources. Conduct visits and assessments for minimal risk studies independently or under supervision for higher-risk studies.</li>
<li>Conduct and document consent for minimal risk studies; may do so for higher-risk studies under supervision.</li>
<li>Collect data from participants and electronic medical records.</li>
<li>Prepare and process adverse events under supervision.</li>
<li>Ensure study participant charges align with the Study Billing Plan.</li>
<li>Coordinate with Finance to procure and manage tokens, track inventory, and maintain a secure ledger.</li>
<li>Assign tokens to learners per protocol and collaborate with faculty for timely distribution.</li>
<li>Address barriers to token access and redemption; document and escalate issues as needed.</li>
</ul><p><b>
Data and Informatics (35%)</b></p><ul>
<li>
Oversee the study data lifecycle, including completing case report forms, data entry/verification, and resolving queries. Ensure compliance with protocols and submit complete datasets on time.</li>
<li>Design and maintain databases and trackers, compile routine metrics (recruitment, retention, data completeness), and create monthly/quarterly dashboards while resolving discrepancies.</li>
<li>Organize data collection for grant evaluations, tracking student participation, survey completion, and follow-up outcomes.</li>
<li>Lead end-of-year reporting by aggregating and quality-checking data, drafting summaries, and ensuring compliance with sponsor and institutional requirements.</li>
</ul><p><b>
Communication (10%)</b></p><ul><li>
Participate in study team meetings to provide updates and coordinate with study personnel, finance, faculty, staff, and students.</li></ul><p><b>
Ethics and Participant Safety (10%)</b></p><ul><li>
Understand and uphold ethical standards in human subjects research and educational research.</li></ul><p><b>
Leadership and Professionalism (10%)</b></p>
Encourage and assist colleagues in project completion and process improvement.<br>
<ul><li>
</li></ul><p></p><p><b>
Additional Job Description</b></p>
Minimum Requirements: A bachelor's degree and three years of relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)<p></p><p><i>
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!</i></p><p></p><p>
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
</p><p></p><p>Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees</p></div>

UNIV-Program Coordinator, College of Nursing

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