program coordinator

Astra Inc.

Job Overview Astra Inc., a leading US-based fintech infrastructure company, is seeking a motivated and highly organised Program Coordinator to join our team. We provide cutting-edge payment APIs and money movement solutions that empower fintechs, financial institutions, and software platforms to build secure and scalable payment experiences. This is a Full-Time position based in our San Francisco, California, United States office. The successful candidate will play a pivotal role in supporting the planning, execution, and monitoring of key company programmes, ensuring they are delivered efficiently and effectively. This is an excellent opportunity for an individual with a passion for technology and a talent for coordination to contribute to a dynamic and growing company at the forefront of the fintech industry. Responsibilities * Support the planning and coordination of company programmes and their activities. * Monitor programme implementation and progress to ensure deadlines and objectives are met. * Act as a central point of contact for internal stakeholders, facilitating clear and consistent communication across teams. * Prepare and maintain comprehensive programme documentation, including project plans, reports, and presentations. * Organise and participate in stakeholder meetings, responsible for taking minutes and tracking action items. * Assist in managing programme budgets and tracking expenditures. * Help identify potential risks and issues, and collaborate with the team to develop mitigation strategies. * Ensure all programme activities operate within company policies and procedures. Qualifications * Proven experience as a Program Coordinator, Project Coordinator, or in a similar administrative role. * Exceptional organisational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously. * Strong written and verbal communication skills. * Proficient in using Microsoft Office Suite and familiar with project management software. * A proactive problem-solver with the ability to work independently and as part of a collaborative team. Benefits * A competitive hourly salary of $32 - $45 USD. * The opportunity to be part of an innovative and fast-growing company shaping the future of finance. * A collaborative and supportive work environment that encourages professional growth and development. * A comprehensive benefits package designed to support your health and well-being.

Program Coordinator

Arine

<div><div>Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs.

Frequently, medications cause more harm than good. Incorrect drugs and doses costs the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams.

Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers.

Why is Arine a Great Place to Work?:

Outstanding Team and Culture - Our shared mission unites and motivates us to do our best work. We have a relentless passion and commitment to the innovation required to be the market leader in medication intelligence.
Making a Proven Difference in Healthcare - We are saving patient lives, and enabling individuals to experience improved health outcomes, including significant reductions in hospitalizations and cost of care.

Market Opportunity - Arine is backed by leading healthcare investors and was founded to tackle one of the largest healthcare problems today. Non-optimized medications therapies which cost the US 275,000 lives and $528 billion annually.

Dramatic Growth - Arine is managing more than 18 million lives across prominent health plans after only 4 years in the market, and was ranked 236 on the 2024 Inc. 5000 list and was named the 5th fastest-growing company in the AI category.</div>
The Role:

We are looking for a detail-oriented and people-first Recruiting Coordinator to join our People team in a temporary capacity, reporting to the Senior Recruiting Manager. As Recruiting Coordinator, you will be the operational engine behind a high-volume clinical hiring program, ensuring every candidate moves through the process with speed, accuracy, and care. You will work closely with the Senior Recruiting Manager to support logistics across scheduling, offer letters, compliance administration, and candidate communications for our Clinical Care team.

The Clinical Care team delivers clinical services directly to our customers, and the Recruiting Coordinator plays an essential role in keeping that team staffed and supported. Every interaction you have with a candidate reflects Arine's values and shapes their experience with our brand.

What You'll Be Doing:

Scheduling &amp; Interview Coordination
<ul>
<li>Coordinate and schedule interviews between candidates and hiring managers in a timely, professional manner</li>
<li>Manage scheduling across multiple active requisitions simultaneously, keeping each organized and on track in our ATS</li>
<li>Proactively communicate with candidates to confirm logistics and keep them informed throughout the process</li>
</ul>
Offer Letters
<ul>
<li>Prepare and send accurate offer letters in coordination with the recruiting team</li>
<li>Ensure offer details are thoroughly reviewed and error-free before delivery to candidates</li>
</ul>
Compliance &amp; Pre-Employment Administration
<ul>
<li>Initiate and track background checks and drug screenings for all incoming hires via Checkr</li>
<li>Monitor compliance status and follow up proactively to prevent delays in the onboarding pipeline</li>
<li>Maintain accurate records to support compliance tracking and audit requirements</li>
</ul>
Candidate Communications &amp; Experience
<ul>
<li>Serve as a responsive and empathetic point of contact for candidates throughout the hiring process</li>
<li>Deliver clear, warm, and professional communications that reflect Arine's employer brand</li>
<li>Ensure every candidate, regardless of outcome, feels respected, informed, and valued</li>
</ul>
Our Ideal Candidate Possesses:
<ul>
<li>1&ndash;3+ years of experience in recruiting coordination, HR operations, or a similar role in a fast-paced environment</li>
<li>Exceptional attention to detail and a track record of accuracy in high-volume administrative work</li>
<li>Strong written communication skills, with the ability to craft professional and warm candidate-facing messages</li>
<li>Demonstrated ability to independently manage multiple priorities and meet tight deadlines without sacrificing quality</li>
<li>A genuine sense of empathy and a candidate-first mindset - you understand that every touchpoint shapes someone's perception of Arine</li>
<li>Comfort operating autonomously with minimal oversight, while knowing when to escalate</li>
<li>Familiarity with an Applicant Tracking System (ATS); experience with Rippling preferred (Greenhouse also accepted)</li>
<li>Experience with pre-employment compliance processes (background checks, drug screenings); familiarity with Checkr is a strong plus</li>
<li>Experience supporting clinical or healthcare hiring is a plus, but not required</li>
</ul>
Remote Work Requirements:
<ul>
<li>An established private work area that ensures information privacy</li>
<li>Reliable internet capable of low latency with the ability to carry video and voice calls without breaking up</li>
<li>This role is remote, but you will be required to come to on-site meetings multiple times per year. This may be in the interview process, onboarding, and team meetings</li>
</ul>
Perks:

Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs.

This is a temporary employee role with an anticipated duration of 3 months.

The posted range represents the expected hourly rate for this position and does not include any other potential components of the compensation package, benefits, and perks. Ultimately, the final pay decision will consider factors such as your experience, job level, location, and other relevant job-related criteria. The hourly pay rate for this position is: $20-25/hour.<div>
Job Requirements:
<ul>
<li>Ability to pass a background check</li>
<li>Must live in and be eligible to work in the United States</li>
</ul>
Information Security Roles and Responsibilities:

All staff at Arine are expected to be part of its Information Security Management Program and undergo periodic training on Information Security Awareness and HIPAA guidelines. Each user is responsible to maintain a secure working environment and follow all policies and procedures. Upon hire, each person is assigned and must complete trainings before access is granted for their specific role within Arine.

Arine is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees are treated with fairness and respect. We do not discriminate on the basis of race, ethnicity, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. Our hiring decisions and employment practices are based solely on qualifications, merit, and business needs. We encourage individuals from all backgrounds to apply and join us in our mission.

Check our website at https://www.arine.io. This is a unique opportunity to join a growing start-up revolutionizing the healthcare industry!

Job Offers: Arine uses the arine.io domain and email addresses for all official communications. If you received communication from any other domain, please consider it spam.

Note to Recruitment Agencies: We appreciate your interest in finding talent for Arine, but please be advised that we do not accept unsolicited resumes from recruitment agencies. All resumes submitted to Arine without a prior written agreement in place will be considered property of Arine, and no fee will be paid in the event of a hire. Thank you for your understanding.</div></div>

Recruiting Coordinator (Temporary)

Episcopal Community Services of San Francisco

<div><div>POSITION SUMMARY</div>
The HR Compliance and Safe Workplace Coordinator ensures the organization maintains a safe, fair, and legally compliant workplace. This position implements, and monitors HR compliance initiatives, updates safety protocols and manuals, and risk mitigation initiatives to promote a safe, equitable, and legally compliant workplace. The Coordinator serves as a subject-matter expert in HR legal compliance, OSHA requirements, and HR policy administration.
This job description may be adjusted both before and after hire as we continue to define it.
PRIMARY DUTIES
HR Compliance<ul><li>
Plan and execute internal audits of HR processes (e.g., I-9s, personnel files, leave management, training compliance, and other annual and bi-annual compliance requirements).
</li><li>Support external audits by providing accurate and organized employee records and documentation.</li><li>
Conduct bi-weekly payroll audits, ensuring compliance with labor laws, and reporting results up to ECS Executives.</li><li>
Monitor, track, follow up, and help close out corrective actions related to payroll audits.</li><li>
Monitor and promote compliance with federal, state, and local employment laws and regulations (e.g., FLSA, FMLA, ADA, EEO, OSHA, Cal/OSHA, and state specific wage and hour requirements).</li><li>
Maintain awareness of regulatory changes and participate in updating policies, procedures, forms, personnel files, job descriptions and other documents.</li><li>
Process monthly credit card reconciliation, ensuring proper allocations and cost transfers.</li><li>
Accept, track, forward and respond, as requested, to legal documents, including subpoenas.
</li></ul>Safe Workplace and OSHA Compliance<ul><li>
In collaboration with the Safety Manager, coordinate workplace safety programs to ensure compliance with OSHA, Cal/OSHA, and other applicable safety standards.</li><li>
Maintain and update the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Plan (WVPP), and Emergency Response Plan (ERP).
</li><li>Participate in bi-weekly New Hire Orientation to train on De-escalation techniques and other safety practices.</li><li>
Participates in and takes notes during Safety Meetings and Health and Safety Committee Meetings and ensures follow-up on next step actions. Back-up as lead in meetings during Safety Manager&rsquo;s absence.
</li><li>Support training programs related to workplace safety, emergency response, and ergonomics.</li></ul>
<h4 class="jobSectionHeader">Reporting and Risk Management</h4><ul><li>
Prepare reports for HR leaders on compliance metrics, training completion, and audit findings.
</li><li>Track, report, and analyze trends in injuries, workers&rsquo; compensation claims, and safety incidents to identify prevention opportunities.</li><li>
Support the Director of Human Resources Compliance and Analytics in preparing and submitting required regulatory filings (e.g., EEO-1 report, OSHA 300 logs, annual summaries, and other required filings).
</li><li>Support the Safety Manager in preparing and tracking drills, safety inspections, hazard assessments, and incident investigations.
</li></ul>REQUIREMENTS<ul><li>
Minimum five (5) years of experience in HR compliance, risk management, or workplace safety coordination.</li><li>
Experience interpreting and applying OSHA/Cal/OSHA, FLSA, ADA, FMLA, or other state, federal labor laws required.</li><li>
Professional certification preferred (e.g., SHRM-CP/SCP, PHR/SPHR).</li><li>
Prior experience conducting HR audits and maintaining employee files or coordinating safety programs is preferred.</li></ul>
KNOWLEDGE SKILLS AND ABILITIES<ul><li>
In-depth knowledge of employment law, HR regulations, compliance standards, and workplace safety requirements.</li><li>
Strong analytical and reporting skills with attention to detail.</li><li>
Excellent communication and interpersonal skills; able to interact and partner across departments and all levels of the organization.</li><li>
Proficient in Microsoft Office Suite and HRIS systems (e.g., ADP, Paycom or similar)</li><li>
Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>
Ability to handle sensitive and confidential information with discretion, professionalism, and integrity.
</li></ul>PHYSICAL REQUIREMENTS<ul><li>
Requires the ability to walk throughout interior and exterior areas of organizational properties to conduct safety inspections, assess work environments, and respond to potential hazards.
</li><li>Requires the ability to stand, sit, bend, and move intermittently throughout the day; occasionally lift or move up to 30 pounds.</li><li>
Requires the ability to navigate a variety of indoor and outdoor environments, including stairs and uneven surfaces.</li><li>
Reasonable accommodations may be made to enable individual&rsquo;s disabilities to perform the essential functions of this position.</li></ul>
WORKING CONDITIONS<ul><li>
Regularly performs duties in a variety of settings, including office and residential environments.</li><li>
May involve exposure to varying weather conditions, moderate noise levels, and maintenance or construction work being performed at sites.</li><li>
Will require close travel between multiple locations to conduct inspections, attend meetings, and respond to incidents.
</li><li>Must be able to use standard office equipment and personal protective equipment (PPE) as required for specific site conditions.</li></ul>
MISSION ESSENTIAL<ul><li>
Demonstrate behavior that supports the organization&rsquo;s mission, vision, and values.</li><li>
Promote open communication and help create an environment where doing the right thing is expected and supported, not feared.
</li><li>Adhere to all company and department best practices, policies and procedures.</li><li>
Communicate effectively and model integrity, fairness, and ethical business practices.</li></ul>
ECS offers industry leading healthcare benefits to support your
physical and mental well-being.
ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.
ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.</div>

HR Compliance & Safe Workplace Coordinator

Rivian

<div><div>Our Autonomy Systems Validation&rsquo;s team is expanding, and we are looking for a skilled Site Coordinator with a focus on autonomous vehicle testing, data collection, and integration of development hardware and software. In this role, you will be responsible for planning, coordinating, and leading a team of vehicle operators. This involves a team testing on public roads and private facilities, executing safety protocols, and performing specialized test procedures. You&rsquo;ll also work with hardware and software engineering teams as needed to help achieve strategic goals.</div> 
<ul><li>
Coordinate project requirements and scheduling, ensuring sufficient coverage.</li><li>
Assign test routes and vehicles to vehicle operators based on vehicle availability and test plan.</li><li>
Act as the primary point of contact on-site for the vehicle operator team.</li><li>
Implement processes, procedures and work instructions.</li><li>
Collaborate with engineering to achieve strategic goals.</li><li>
Prepare training materials and assist in onboarding new vehicle operators.</li><li>
Motivate vehicle operators to reach objectives and maintain high performance and safety standards.</li><li>
Maintain vehicle operator relations, resolve conflicts and foster a positive, productive and professional work environment.</li><li>
Ensure test / route schedules are maintained by monitoring driving habits, implementing procedures and/or equipment as required.</li><li>
Set key operational performance indicators to measure success and perform data analytics.</li><li>
Develop and manage detailed operational reports, dashboards and tools to report results in an accurate and timely manner.</li><li>
Ensure essential tools and equipment are well-organized and easily accessible.</li><li>
Perform vehicle inspections to ensure safety, functionality and cleanliness. Perform initial troubleshooting, hardware and software issue investigation and software updating.</li><li>
Oversee the transfer of the drive data from the vehicle to the cloud/servers.</li><li>
Must be able to work Second Shift (4p - 1a pt)</li></ul> 
<ul><li>
Previous supervisory experience, preferably in an professional automotive driving or autonomous vehicle testing experience.</li><li>
Flexible and able to perform various tasks as requested.</li><li>
Self-motivated, organized, and capable of good judgment in a fast-paced, high-stress environment.</li><li>
Attention to detail, excellent written and verbal communication skills and ability to describe events quickly and concisely.</li><li>
Proficiency using a smartphone, laptop, and Google tools (Docs, Sheets, Maps).</li><li>
Must be flexible to work overtime as needed.</li><li>
Must be flexible to travel as needed.</li><li>
Must be able to lift up to 50 pounds.</li><li>
Minimum age of 21.</li><li>
No driving related suspensions or revocation of Driver License (within a 3-5 year period).</li><li>
No drug or alcohol related driving incidents in the last 3 years.</li><li>
No more than 1 serious moving violation in the last 3 years.</li><li>
Must have a valid driver's license in the state of residence that you will be driving/operating a vehicle.</li><li>
Will be subject to continuous Motor Vehicle Record (MVR) monitoring.</li></ul><div>
Bonus</div><ul><li>
Experience with Atlassian products.</li><li>
Proficiency in troubleshooting and debugging software and hardware programs in vehicles.</li></ul></div>

Operations Coordinator, Autonomy Systems Validation (2nd Shift)

Hotwire

<div>Company Description 
We are the global communications and marketing consultancy that powers the world's most innovative tech brands. We are a group of expert communicators who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic comms guidance to tech companies all over the world.
When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.
It's all about tech
We're fanatical about technology. Our tech understanding, experience, and network help spark audience curiosity across all aspects of communications, branding and digital marketing. At Hotwire, we aim to be the best consultancy our clients and our people will ever work with. At the heart of this ambition is our belief that you can achieve limitless success when working with Hotwire. We build this belief on three core pillars:<ul><li>
We build our business with you 
Together, we work with you to ignite possibility. We do so by creating an environment that drives careers, provides the best employee experiences and builds expertise to shape the world we live in. It's our mission to be the most inspiring consultancy you'll ever work with.</li><li>
We are connected in every sense 
Our global network brings together different cultures from our global offices, top minds, ideas, and expertise worldwide. Our teams deliver bold but pragmatic integrated comms guidance as one consistent team.</li><li>
We offer a different sort of consultancy experience 
Our campaigns are data-driven and created for impact. Our insight-led thinking and strategic know-how allows us to create work that makes people sit up and take action. And we have fun doing it.</li></ul> 

Job Description 
We're looking for a proactive and highly organised People &amp; Culture Coordinator to join our People &amp; Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.
As a key member of the team, you'll support a broad range of People &amp; Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.
You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.
Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.
If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you. 
Responsibilities include supporting the full employee lifecycle from day-to-day P&amp;C Operations:
<ul><li>Support the recruitment process by posting roles, scheduling interviews, preparing offers</li><li>
Own weekly recruiting progress and system updates in Smartrecruiters</li><li>
Assist in the creation of various forms, documents, spreadsheets and presentations</li><li>
Help implement P&amp;C initiatives and projects</li><li>
Identify and provide recommendations to improve culture and business operations</li><li>
Coordinate new hires and contractors pre-boarding activities and onboarding schedule</li><li>
Manage the learning and development schedule and P&amp;C calendar as needed</li><li>
Assist with policy updates and regular handbook updates</li><li>
Maintain employee personnel files in company HRIS</li><li>
Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination</li><li>
Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.</li><li>
Collaborate with the global P&amp;C team on various initiatives including monthly reporting, events, etc.</li><li>
Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed</li><li>
Communicate with outside vendors such as Checkr, HireRight, etc. as needed</li><li>
Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly</li><li>
Own all background checks and audit requests</li><li>
Own all 401k administration and transfers through Fidelity</li><li>
Manage the P&amp;C alias inbox, ensuring quick response times and escalate problems as needed</li><li>
Communicate various employee issues to P&amp;C Business Partners</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.</li><li>
Strong HR administration and employee lifecycle support experience.</li><li>
Experience working with HRIS platforms and a genuine interest in HR technology and systems.</li><li>
Interest or exposure to Learning &amp; Development programs and initiatives.</li><li>
Experience preparing reports and analyzing HR data is a plus.</li><li>
Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.</li></ul>
Skills &amp; Attributes<ul><li>
Exceptional attention to detail and strong organizational skills.</li><li>
Positive, proactive, and solutions-oriented mindset.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Ability to build strong relationships and communicate effectively with employees and stakeholders at all levels.</li><li>
Confident adapting communication and influencing style to suit different audiences.</li><li>
Passion for creating a positive employee experience and supporting professional growth and development.</li><li>
Energetic, collaborative, and eager to contribute to a high-performing team.</li><li>
Comfortable managing multiple priorities in a fast-paced, dynamic environment.</li><li>
Strong sense of accountability, integrity, and commitment to delivering high-quality work and HR best practices</li></ul> 

Additional Information 
You&rsquo;ll Bring:<ul><li>
At least one prior internship experience.</li><li>
Outstanding organizational and time management skills.</li><li>
Exceptional attention to detail.</li><li>
Strong verbal and written communication skills &ndash; having an opinion is a must!</li><li>
Proficiency with general office tools and platforms such as the Microsoft Suite, Slack, and media tools.</li><li>
Ability to adapt quickly to new technologies and industry trends.</li><li>
Proactive problem-solving skills and a creative mindset.</li><li>
Strong teamwork and collaboration abilities.</li><li>
A passion for continuous learning and professional development.</li><li>
Skills in managing competing priorities and knowing how to execute and prioritize tasks effectively.</li></ul>
Comensation range $60-78k
The range listed is just one component of Hotwire&rsquo;s total compensation package for employees, which includes bonus opportunities and a variety of benefits mentioned above. Hotwire takes into consideration a candidate&rsquo;s education, training, and experience, as well as the position&rsquo;s work location, expected work to be performed, required travel (if any), external market and internal value, and internal pay alignment when determining the salary level for potential new employees. A potential new employee&rsquo;s salary history will not be used in compensation decisions.<div></div>
Hotwire is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and respectful workplace where everyone can be limitless. We welcome applications from all backgrounds and do not discriminate on the basis of race, gender, disability, age, sexual orientation, religion, or any other protected characteristic. In line with UK employment law and our global DEIB values, we actively promote fair treatment and equal access to opportunities for all.</div>

People & Culture Coordinator

NUTRIMED INTERNATIONAL LLC

Location: United States Job Type: Full-Time / Part-Time Work Arrangement: Fully Remote<h2>Position Overview</h2>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.<h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

Decagon

<div>About Decagon
Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.
Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.
We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.
We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.
About the Team
Every great engineering team starts with exceptional hiring. As a Recruiting Coordinator on our Engineering Recruiting team, you&rsquo;ll play a critical role in helping Decagon hire the engineers building the future of AI.<div></div> 
About the Role
You&rsquo;ll partner closely with recruiters, engineering leaders, and interviewers to orchestrate a seamless hiring experience for some of the world&rsquo;s top technical talent. From coordinating complex interview loops to helping us continuously improve our recruiting operations, you&rsquo;ll be at the center of one of the company&rsquo;s most important functions.
This role offers a unique opportunity to learn how world-class engineering recruiting operates inside one of the fastest-growing AI companies. You&rsquo;ll work alongside experienced recruiters, engineering leaders, gain exposure to the full hiring lifecycle, and build a strong foundation for a long-term career in Talent.
In this role, you will<ul><li>
Own end-to-end interview coordination and scheduling with precision and care, managing complex, high-volume calendars across candidates, interviewers, and leadership.</li><li>
Champion a white-glove candidate experience from first touch to close.</li><li>
Build trust through clear, proactive communication with candidates, interviewers, hiring teams, and cross-functional partners across People/HR, EA team, Workplace, and Finance.</li><li>
Partner closely with recruiting and hiring stakeholders to proactively solve scheduling challenges and keep hiring momentum high.</li><li>
Maintain exceptional attention to detail across scheduling systems and recruiting tools, ensuring information is accurate and processes are executed flawlessly.</li><li>
Track scheduling timelines and SLAs, surfacing trends and risks to recruiters and hiring managers to keep stakeholders informed.</li><li>
Help elevate the team's coordination practices by identifying opportunities to streamline workflows, leverage AI and improve the candidate experience at scale.</li></ul>
Your background looks something like this<ul><li>
Bachelor&rsquo;s degree in any field.</li><li>
Experience in a fast-paced, high-performing environment.</li><li>
Highly organized with exceptional attention to detail.</li><li>
Strong written and verbal communication skills.</li><li>
Comfortable navigating ambiguity and solving problems proactively.</li><li>
Dependable, resourceful, and known for following through on commitments.</li><li>
Excited to build a career in engineering recruiting.</li></ul><div></div> 
Even better if you have<ul><li>
Experience with Ashby or another applicant tracking system (ATS).</li><li>
Experience coordinating recruiting or supporting engineering or technical teams.</li><li>
Experience working at a high-growth startup.</li><li>
Experience using AI tools to streamline workflows or improve operational efficiency.</li></ul>
Compensation
$90 - $110k + equity 
Benefits
We proudly offer the following benefits for our full-time employees:<ul><li>
Take what you need vacation policy (subject to local requirements; UK employees receive 25 days of statutory leave)</li><li>
Medical, Dental, and Vision benefits for you and your family</li><li>
Life Insurance and Disability Benefits</li><li>
Retirement Plan (e.g., 401K, pension)</li><li>
Parental Leave</li><li>
Fertility and family building benefits through Carrot</li><li>
Daily lunches and snacks in the office to keep you at your best</li></ul>
These benefits are described in more detail in Decagon&rsquo;s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.
Compensation Range: $90K - $110K</div>

Technical Recruiting Coordinator

Explore 76+ Program coordinator in San Francisco this July. Find roles across top companies and apply now to boost your career.