program or project administrator

Riseup Group

Job Title for the new hire: Project Planning AdministratorJob Description:Amazon is seeking a Project Planning Administrator to support the continued expansion of our fulfillment network. This role provides administrative and operational planning support to Project Planners working on large-scale fulfillment center and sort centers programs.The successful candidate will be comfortable handling repetitive, structured, and data-driven tasks, maintaining project schedules, supporting KPI reporting, and ensuring planning data quality. This individual will work closely with Startup Project Planners, Startup Project Managers, Engineering, and Construction teams to support schedule maintenance, progress tracking and reporting activities.This role does not own planning decisions or critical path management but enables planners to focus on higher-value planning and risk mitigation activities.The role will be based in Egypt and will support projects across multiple countries. No travel is required.Technical Assessment needed: YesExpected deliverables:- Maintain and update existing templates based on inputs provided by Project Planners- Maintain standardized WBS structures, activity codes, and templates- Apply approved progress updates, date changes, and logic adjustments in scheduling tools- Perform routine schedule health checks (missing logic, dates, calendars, activity codes)- Extract schedule data to calculate/consolidate/support monthly KPI reporting across NA, EU, LATAM and AU (100+ projects)- Prepare recurring laydowns plans using predefined formats- Support planners with meeting preparation, action tracking, and follow-ups- Ensure version control and proper filing of schedules and planning artifacts- Support planning standardization and data consistency across the portfoliosRequired qualifications/certifications:BASIC QUALIFICATIONS- Bachelor&rsquo;s degree in Engineering, Business Administration, Operations, or a related field- 1&ndash;3 years of experience in project coordination, planning administration, PMO, or reporting- Basic proficiency with scheduling tools such as Oracle Primavera P6, Microsoft Project, or equivalent- Strong attention to detail and ability to perform repetitive and structured tasks accurately- Proficiency in Microsoft Excel (formulas, pivot tables, structured data)- Proficiency in English (written and verbal)- Proficient in Microsoft Office Suite: Excel, Word, Outlook, PowerPoint- PREFERRED QUALIFICATIONS- Experience supporting construction, infrastructure, or logistics projects- Experience with KPI tracking or PMO-style reporting- Familiarity with standard project planning terminology- Experience working in a shared services or regional support role- Experience with AutoCAD or similar software for layout planningSoftware / programs / tools:MS Office and AutoCADUrgency to prioritize: HighRequired Years of Experience: 3Start date: Mar 22, 2026Job Type: Full-timeApplication Question(s):<ul><li>How long is your notice period?</li><li>Rate your English from 1 to 5.</li><li>What is your REQUESTED NET salary? The company only offers social and medical insurance.</li><li>How many years of experience do you have in Planning Administration, Project Coordination?</li><li>How many years of experience do you have in EACH of these tools? AutoCAD, Primavera P6, MS Office.</li><li>How many years of experience do you have in construction, infrastructure, or logistics projects?</li></ul>Work Location: Hybrid remote in Maadi

Project Planning Administrator

Coptic Orphans

<div>Program Administrator
Purpose of the Job
The Program Administrator for the Not Alone Program (NAP) is responsible for effectively handling various administrative duties and providing comprehensive support to ensure the seamless administrative functioning of the program. This role includes assisting budget preparation and quarterly analysis, and acts as the focal point for inter-departmental collaboration with the Procurement and Facilities departments. This position reports directly to the Senior Program Manager 
Essential Functions and Responsibilities<ul><li>
Lead and manage logistics for large events (e.g., Reps conferences, quarterly meetings, multi-day staff trainings, etc.), coordinating across teams and vendors to ensure successful completion.</li><li>
Assist in preparing and analyzing the annual program budget, monitor expenditures, conduct quarterly variance analysis, and recommend adjustments in future budgets.</li><li>
Serve as the main contact with facilities and procurement departments to ensure streamlined procurement practices and effective communication with field staff.</li><li>
Coordinate the production of annual and semi-annual MoSS reports, as well as responses to inquiries and audit questions routed from the finance department.</li><li>
Maintain an up-to-date version of the program administrative manual, reflecting all changes in processes and procedures.</li><li>
Handle daily administrative, operational, and logistical tasks, including obtaining quotations, booking venues, accommodations, transportation, and submit payment requests.</li><li>
Schedule and organize program-related meetings and events, record and archive meeting minutes, and manage program's social media accounts.</li><li>
Maintain storage, including recording, restocking, and dispatching printed manuals, equipment, and materials.</li><li>
Manage organization of all program records, reports, presentations, proposals, and children photo consents on SharePoint.</li><li>
Serve as the main focal point to receive families' complaints (concerning Reps) and redirect them to the relevant Area Program Manager.</li><li>
Perform other duties as assigned by the manager.</li></ul>
Required Education, Experience, Knowledge and Skills<ul><li>
Bachelor's degree in business management, Office Administration, or a related field.</li><li>
3-5 years of relevant professional experience.</li><li>
Full proficiency in English and Arabic, both written and spoken.</li><li>
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), as well as Outlook, Teams, and SharePoint.</li><li>
Strong interpersonal skills, with the ability to work effectively with staff at all levels and with external partners or vendors while maintaining a spirit of service.</li><li>
Excellent time management skills with the ability to complete individual tasks on schedule.</li><li>
Proven attention to detail, high level of accuracy, and strong problem-solving skills.</li><li>
Demonstrated ability to work independently with minimal supervision while also being an effective team player.</li></ul>
Travel and Working requirements<ul><li>
Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel</li><li>
Travel throughout Egypt may reach as much as 25% of the time.</li><li>
Working out of the official hours and on weekends may be required.</li></ul></div>

Program Administrator

Rice University

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>
 <div>Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</div>

PSM Program Administrator

Rice Engineering

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

O'Reilly Auto Parts

<div>The Special Projects Administrator will assess the DC facility and maintenance needs for each DC. The position will visit and work with the DC leadership and maintenance departments by identifying the needs of the facility, conveyor, and/or Capital expenditures the DC may need immediately or in the following budgeted year. This position will work as the subject matter expert and also the project coordinator for ensuring we obtain bids and create ROIs as needed for all projects. This position will maintain ownership of DC projects throughout all phases. They will maintain all formal communications as it pertains to the development of the project schedule, when applicable. Maintain strategic vision towards resource management and provide checks and balances for cost control.
Essential Job Functions<div>
Due Diligence:
Work with the DC leadership to identify major repairs and replacement for facility items such as HVAC, generators, repair replacement roofs, and/or parking lots. This is just an example and not an inclusive list.Once identified this role will communicate with the DC and necessary internal departments so they are aware of the need to budget and plan accordingly.
Assist the DC teams with gathering the scope of work, any special inspection documentation needed, and permit applications.
Review any preliminary and final project documents for feasibility of timeline and cost control.
Create schedule for DC, Distribution Operations leadership, and Vendors.</div>
Bidding:
Building Projects; strategically select the appropriate vendors based on geographical location, work load and skill set.
Qualify all proposals and assure they reflect the project scope of work required.
Present all bid documents to the Distribution Facilities &amp; Maintenance Manager, DC Manager, and DC Maintenance Supervisor.
Submit vendor bid selected through our Expenditure Request process in order to get final leadership approvals to move forward.
Contract:
Work with Distribution Operations Contract Review team to insure all appropriate documents are in order.
Communicate any redline items O&rsquo;Reilly legal team has with prospective vendor.
Awarding:
Work with the DC Manager and DC Maintenance Supervisor to establish and appropriate timeline based on scope of work and operational strategy.
Project Process:
Monitor each project by creating a check list with expected due dates for each step of the project, obtain photos and keep direct communication with the vendor throughout the project.
Maintain a firm grasp on project progress while keeping the appropriate departments up to date.
The DC SPA will need to be ready to handle last minute changes while minimizing the impact to the project schedule and productivity of the DC.
Be available to take trips to job sites as needed.
Warranty:
DC should submit any warranty issues, but DC SPA will need to monitor and follow up as needed.
Skills/Education/Knowledge/
Experience/Abilities
Required:
Bachelor&rsquo;s Degree in Construction Management and/or 3 years&rsquo; experience in project administrating, managing, supervising related position, preferable in the distribution sector, or comparable related experience
Excellent ability to organize projects
Time management is an essential skill. Set clear timelines for task due dates.
Superior communication skills with all individual O&rsquo;Reilly departments, DCs, vendors, etc.
Must demonstrate networking ability and maintain a can do attitude with respect to dealing with consultants, contractors, vendors, and fellow team members
Personable, able to deal within the framework of a large organization and work with others as a team player
Ability and desire to quickly learn new job related information
Display professional appearance and conduct
Work in a manner which maintains the Company&rsquo;s highest level of quality
Must maintain confidentiality
Desired:
Knowledge of Microsoft Office; Including Excel, Word and Power Point
3-5 Years&rsquo; experience in corporate setting with an emphasis on project administration, information gathering and reporting. 
O&rsquo;Reilly Auto Parts has a proven track record of growth and stability. O&rsquo;Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.
Total Compensation Package:<ul><li>
Competitive Wages &amp; Paid Time Off</li><li>
Stock Purchase Plan &amp; 401k with Employer Contributions Starting Day One</li><li>
Medical, Dental, &amp; Vision Insurance with Optional Flexible Spending Account (FSA)</li><li>
Team Member Health/Wellbeing Programs</li><li>
Tuition Educational Assistance Programs</li><li>
Opportunities for Career Growth</li></ul>
O&rsquo;Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.
Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: rar@oreillyauto.com or call (800) 471-7431 option , and provide your requested accommodation, and position details.</div>

Special Projects Administrator - DC

CSI Electrical Contractors

<div>About the Role:
<div>
The QA/QC Project Administrator will assist the EPC Site QA/QC Manager with their administrative responsibilities.</div><div></div><div> 
Company Overview 
Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We&rsquo;re proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better.</div><div></div><div> 
Essential Functions</div><ul><li>
Assist Site QA/QC Manager in the projects quality document research and inspection development.</li><li>
Develop inspection request forms, quality cheat sheets and tally cards.</li><li>
Populate inspections structure in the quality team document management system, Solar Grade.</li><li>
Review completed quality control inspection forms for completeness and notify Site QAQC Manager and/or field of any discrepancies.</li><li>
Update inspection tracker daily.</li><li>
Send daily inspection status email to site team and management at the end of every day.</li><li>
Create quality report cards and email to the site team and management at the end of every day.</li><li>
PDF all first installs and quality inspection reports and file in project BOX Folder.</li><li>
Work with Project Engineers to ensure all turnover documents are submitted in the Project</li><li>
Document Management System.</li><li>
Weekly: Export open issues from inspections and provide punchlist to the QAQC Site Manager to present to the team. Punchlist will also be emailed to the site team.</li><li>
Weekly: Provide snapshot of task code percent complete to payroll.</li><li>
Oversee timecard reporting for QA/QC personnel. Track hours used vs hours reported by payroll.</li><li>
Assist QA/QC Site Manager with any material, IT, tools, and equipment requests for the site QA/QC department.</li></ul><div>
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodation as needed.</div>
About You:

Qualifications<ul><li>
2+ years of experience in related administrative duties.</li></ul>
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 
Knowledge/Skills/Abilities<ul><li>
Proficiency in MS Office Suite (Word, Excel, etc.).</li><li>
Experience and skill with Viewpoint, preferred.</li><li>
Excellent negotiation and team-building skills.</li><li>
Strong organizational, presentation, and communication skills, both written and verbal.</li><li>
High attention to detail.</li><li>
Ability to work in a fast-paced, high-pressure environment required.</li><li>
Positive and proactive attitude and ability to take initiative.</li><li>
Strong leadership and interpersonal skills.</li><li>
Ability to take ownership and accountability.</li><li>
Excellent reasoning and decision-making skills.</li></ul>
Physical Demands<ul><li>
Frequently works outdoors on uneven surfaces.</li><li>
May be required to sit or stand for long periods of time.</li><li>
May be required to stoop, bend, and crouch.</li></ul>
Work Environment<ul><li>
Works in the office 90% of the time.</li><li>
May work in varying weather conditions: hot, cold, and wet conditions.</li><li>
May occasionally work in areas with large industrial equipment subject to high noise levels and hazardous.</li></ul>
What We Offer:

Compensation &amp; Benefits<ul><li>
Hourly Rate $31.00-$41.00/ hour (Non-Exempt) 
<ul><li>
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications.</li></ul></li><li>
Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success.</li><li>
Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience.</li><li>
Annual Paid Time Off starting at 15 days plus 9 paid Holidays.</li><li>
Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential.</li><li>
Company-paid life, and accidental death &amp; dismemberment.</li><li>
Employee Assistance Plan (EAP).</li><li>
Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents.</li><li>
Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s)</li></ul>
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at 1-855-635-1321. 
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. 
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Appcast: #applow</div>

QA/QC Project Administrator

Wood

<div>
 
 Job Description
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 The Role
 
 
 This is an exciting opportunity for a detail‑oriented and organised Proposals Administrator to support the end‑to‑end development of proposal documents, ensuring timely delivery, accuracy, and compliance with client requirements. The ideal candidate will have experience in proposals coordination or administrative support within the engineering, oil &amp; gas, or energy sectors.
 
 
 Our Clients and Projects
 
 
 Designing the future. Transforming the world.
 
 
 Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
 
 
 We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the upstream and midstream oil and gas, onshore and offshore, gas‑to‑liquids, decarbonisation, and electrification markets. We pride ourselves on steady and predictable delivery, setting our sights on an exciting growth trajectory.
 
 
 Energy security, transition and supply have never been more important. You, our enabling teams, are at the forefront of transformative projects that are providing sustainable power to future generations. We bring low‑carbon concepts to reality.
 
 
 What we can offer
 
 
 <ul>
 <li>
 Meaningful and interesting projects: Delivered to high-profile clients across the Energy Sector
 </li>
 <li>
 Commitment to Diversity and Inclusion: We are actively committed to diversity and inclusion across our business
 </li>
 <li>
 Competitive remuneration package: Regular reviews to ensure alignment with the market
 </li>
 <li>
 Medical Insurance: Inpatient and outpatient medical cover
 </li>
 <li>
 Group Life and Personal Accident Insurance
 </li>
 <li>
 End of Service Gratuity in line with UAE Labour Law
 </li>
 <li>
 Employee Share Plan with company matching
 </li>
 <li>
 Long Service Award recognising employee dedication
 </li>
 <li>
 Commitment to continued professional development: Tailored development plans
 </li>
 <li>
 Global connections: Work with experts across the world
 </li>
 <li>
 Energy Transition Academy: Access to knowledge and systems shaping the future of energy
 
 
 </li>
 </ul>
 
 The Key Objectives For This Role Are
 
 
 
 <ul>
 <li>
 Support the full lifecycle of proposal development, from initial request through to submission
 </li>
 <li>
 Ensure all proposal documentation is accurate, well‑formatted, and compliant with client requirements
 </li>
 <li>
 Coordinate inputs from technical teams, commercial teams, and management
 </li>
 <li>
 Maintain and update proposal trackers, templates, and documentation libraries
 </li>
 <li>
 Assist in planning deadlines, ensuring timely delivery of all proposal submissions
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Key Accountabilities and Responsibilities:
 
 
 <ul>
 <li>
 Coordinate, organise and format proposal documents, including Pre‑Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and RFP submissions
 </li>
 <li>
 Track proposal schedules, deliverables, and internal approval processes
 </li>
 <li>
 Liaise with engineering, estimating, legal, and commercial teams to gather required inputs
 </li>
 <li>
 Review documents for consistency, clarity, and compliance with branding and client instructions
 </li>
 <li>
 Maintain accurate proposal records and data within internal systems
 </li>
 <li>
 Assist with layout, graphics, CV formatting, and quality checks
 </li>
 <li>
 Support development of standard proposal templates and content libraries
 </li>
 <li>
 Participate in lessons‑learned reviews to support continuous improvement
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 What makes you remarkable?
 
 
 At Wood, we welcome all talented individuals to consider joining our team. Even if you don&rsquo;t match every requirement, we encourage you to apply.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or related field
 </li>
 <li>
 0-1years of experience in proposals coordination or administrative support, ideally within engineering, oil &amp; gas, or EPC environments
 </li>
 <li>
 Strong written English, document formatting, and proofreading skills
 </li>
 <li>
 Excellent organisational and time management skills
 </li>
 <li>
 Proficiency in MS Office (Word, PowerPoint, Excel); experience with Adobe Acrobat is a plus
 </li>
 <li>
 Ability to work under pressure with tight deadlines
 </li>
 <li>
 High attention to detail and commitment to quality
 </li>
 <li>
 Strong interpersonal and communication skills
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Proposals Administrator (UAE National)

Search 10000+ Program or project administrator jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 program or project administrator jobs Near Me

Project Planning Administrator

Program Administrator

PSM Program Administrator

PSM Program Administrator

Special Projects Administrator - DC

QA/QC Project Administrator

Proposals Administrator (UAE National)