program support assistant

US Department of Veterans Affairs

Program Support Assistant

Program Support Assistant (Ambassador)

Southwest Community Development Corporation

Overview Southwest CDC began providing job training services to residents of Southwest Philadelphia and the surrounding area in 2025. The two targeted fields are phlebotomy and warehousing. We are seeking a dedicated Program Assistant to support the program manager. This position is based in our offices in Southwest Philadelphia.DutiesThis position will provide general clerical support and assistance including filing, data entry, client interaction class registration, inter-organizational communication, and other related office procedures.<ul><li>Track and maintain student attendance records for all workforce training programs.</li><li>Enter and update participant data in Commonwealth Workforce Development System (CWDS) and other program databases.</li><li>Prepare and submit required documentation and verification forms to the County Assistance Office (CAO) to support participant benefits and program compliance.</li><li>Assist the Workforce Development Manager with program coordination and administrative support for job training initiatives.</li><li>Maintain accurate participant files and program records to ensure compliance with reporting requirements.</li><li>Attend bi-weekly meetings with program staff at PA SNAP JETS and participate in audit meetings with them as well.</li><li>Communicate with students regarding attendance, program updates, documentation needs, and support services.</li><li>Support the Manager in creating graphics, flyers, and social media content to promote workforce training programs and community engagement.</li><li>Provide general administrative support, including scheduling, document preparation, and assisting during program activities and events.</li></ul>Qualifications<ul><li>Basic computer skills, competency in Microsoft Word/Excel or Google Docs/Sheets, and graphic creation programs such as Canva, ability to use email and internet.</li><li>Minimum word processing speed of 40wpm, strong written and oral communications skills and must be detail oriented</li><li>Ability to manage multiple tasks and priorities.</li><li>High School diploma or GED equivalent and at least 2 years of prior clerical or program assistant experience or any combination of experience, education or training that would provide the level of knowledge, skill and ability required.</li><li>Valid driver&rsquo;s license preferred with an acceptable driving record.</li><li>Able to lift and/or carry file boxes, not to exceed 35 lbs.</li></ul>Join us as a Program Assistant if you&rsquo;re passionate about making a difference through innovative programs that empower communities. Bring your energy, creativity, and dedication to help us build healthier, stronger neighborhoods while advancing your career in social services or public health.Pay: $20.00 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Program Assistant

Yoli Home's Inc

OverviewYoli Homes is seeking a detail‑oriented and dependable Program Assistant to support daily administrative tasks within our Transitional Living Program. This role helps keep the program organized by assisting with documentation, scheduling, communication, and onboarding new participants.Ideal candidates are reliable, professional, and comfortable working in a supportive, behind‑the‑scenes role. No experience required &mdash; we provide full training.Duties<ul><li>Assist with organizing program documents and maintaining accurate files</li><li>Support the Program Director with scheduling and communication</li><li>Help prepare service plans and onboarding documents for new participants</li><li>Complete light data entry and documentation as needed</li><li>Assist with follow‑up calls, reminders, and program coordination</li><li>Maintain confidentiality and follow program policies</li><li>Participate in training (provided)</li><li>SKILLS INCLUDE:</li><li>Strong communication skills</li><li>Good listening and interpersonal abilities</li><li>Basic documentation and data entry skills</li><li>Organization and time‑management</li><li>Ability to follow instructions and maintain confidentiality</li><li>Professional and dependable work habits</li><li>Comfortable using simple computer tools (email, forms, etc.)</li><li>Ability to work independently and support program operations..</li></ul>Pay: $21.99 - $26.48 per hourWork Location: In person

Skagit Watershed Council

Position Title: Program AssistantSalary Range: $26.77 per hour for 0.5 to 0.6 FTE with competitive benefitsTo Apply: Send a resume, a letter of interest and 3 professional references that demonstrate your ability to meet or exceed the minimum qualifications by e-mail (please confirm receipt) to council@skagitwatershed.orgPosition SummaryThe Program Assistant supports the Skagit Watershed Council (SWC) in the implementation of salmon and steelhead habitat recovery efforts in the Skagit and Samish watersheds. The Program Assistant&rsquo;s work is focused on supporting Watershed Council working committees, providing administrative support for grant billing and other tasks, and managing office records and the office space. This position works closely with the Executive Director, other SWC staff, and committee chairs. It requires excellent communication and organizational skills, including the ability to work collaboratively with diverse individuals and interests.Key ResponsibilitiesMeeting &amp; Event Coordination<ul><li>Provide administrative support and coordination for SWC meetings in collaboration with meeting chairs, the Executive Director, and staff.</li><li>Help prepare agendas, meeting packets, and other materials.</li><li>Take and distribute meeting minutes as needed.</li><li>Act as elections official for Council of Members meetings.</li><li>Plan, coordinate, and manage logistics for major events including the Annual Lunch and quarterly Members meetings.</li><li>Assist with committee and board meeting scheduling, materials preparation, and follow-up.</li></ul>Membership &amp; Communications Support<ul><li>Maintain and update membership roles.</li><li>Track member participation and assist with membership communications.</li><li>Provide customer service and support to members, partners, and the public.</li><li>Help maintain the organization&rsquo;s shared contact lists, email lists, and outreach materials.</li></ul>Financial &amp; Grant Administration<ul><li>Assist with billing, invoicing, and expense tracking for grants and organizational accounts.</li><li>Support the Executive Director and other staff with budget documentation and reporting.</li><li>Coordinate with accounting contractors/vendors on documentation and compliance.</li></ul>Administrative &amp; Office Management<ul><li>Maintain and organize office space, supplies, and equipment to ensure smooth day-to-day operations.</li><li>Manage the organizational calendar, including scheduling meetings and events.</li><li>Maintain organizational records (electronic and physical), ensuring accuracy, accessibility, and compliance with record-keeping policies.</li><li>Preserve and update the history of the organization.</li><li>Support the Executive Director with special projects as assigned.</li></ul>Minimum Qualifications<ul><li>Three years of experience showing proficiency in providing administrative support for meetings and managing information and records.</li><li>Proven success in working independently and with diverse individuals.</li><li>Excellent verbal and written communication skills.</li><li>Demonstrated proficiency in Microsoft Office Suite, including TEAMS.</li><li>Valid driver&rsquo;s license and insured, personal vehicle.</li></ul>Preferred Qualifications<ul><li>Familiarity with the Skagit Watershed and/or salmon recovery efforts in WA State.</li><li>Basic bookkeeping skills.</li><li>A bachelor&rsquo;s degree in a natural resources field.</li></ul>Description of Benefits:Healthcare benefit stipend of $3000 per year PTO: prorated annual leave, 11 holidays a year Flexible schedule and hybrid work around meeting times Simple IRA retirement plan with 3% matching contributionLocation:The work location is at the organization&rsquo;s office at 815 Cleveland Avenue, Suite 201, Mount Vernon and at various meeting locations throughout Skagit County. Remote work is negotiable for some tasks.SWC is an equal opportunity employer.How to ApplySend a resume, a letter of interest and 3 professional references that demonstrate your ability to meet or exceed the minimum qualifications by e-mail (please confirm receipt) to council@skagitwatershed.orgClosing Date: Open until filled, with first review of applications on March 30th, 2026.Job Type: Part-timePay: From $26.77 per hourExpected hours: 20.0 &ndash; 24.0 per weekBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Ability to Commute:<ul><li>Mount Vernon, WA 98273 (Required)</li></ul>Work Location: Hybrid remote in Mount Vernon, WA 98273

MountainStar Family Relief Nursery

<div>Description:

The Program Assistant position provides program, community, and facilities support for our organization at the appropriate site. The goal of this position is to support the MountainStar team in providing great services that help strengthen families and keep children safe. This position reports to the site Program Manager.
Essential Job Functions:<ul><li>
Work closely with children and families</li><li>
Work with Program Manager on Projects</li><li>
Provide therapeutic care for children 6 weeks to 4 yrs. as needed</li><li>
Provide developmentally appropriate activities</li><li>
Prepare serve USDA meals following guidelines and record keeping</li><li>
Participate in staffing around family/children issues as appropriate</li><li>
Work as a team to provide the best care for children and families</li><li>
Cook and Grocery Shopping as needed by Program</li><li>
Transportation support, map routes and transport children and parents in the MtStar van/bus</li><li>
Greet visitors to the center</li><li>
Intake and store donations as needed</li><li>
Maintain clothes closets and food bank</li><li>
Support other nursery activities as appropriate</li><li>
Other duties as assigned</li></ul>
Requirements:

Knowledge, Skills, and Abilities
Preferred<ul><li>
High School Diploma or GED (General Equivalency Diploma)</li><li>
Bilingual Spanish speakers</li><li>
Microsoft Office Suites, Proficiency</li><li>
Previous Office Experience</li></ul>
Required<ul><li>
First aid and CPR (cardiopulmonary resuscitation) card</li><li>
Current food handlers' card</li><li>
Work tactfully with a diverse population which may include special needs</li><li>
Maintain a professional demeanor with clients, staff, and public always</li><li>
Ability to be dependable and flexible</li><li>
Sufficient maturity and good judgment to function in crisis situations</li><li>
Evidence of emotional maturity and stability</li><li>
Ability to relate sensitively and non-judgmentally with at risk children and families</li><li>
Physical stamina. Ability to lift and carry children, donations, and event materials</li><li>
Strong interpersonal communication skills</li><li>
Ability to answer phones and direct calls</li></ul>
Other Essential Requirements<ul><li>
Ability to pass a background check</li><li>
Valid driver&rsquo;s license and reliable personal transportation. Clean driving record to drive company vehicles and transport children.</li><li>
Within 60 days of employment must be Pediatric CPR and First aid Certified, have a current food handlers&rsquo; card, and show proof of completing &ldquo;Recognizing and Reporting Child Abuse and Neglect,&rdquo; &ldquo;Introduction to Child Care Health &amp; Safety,&rdquo; &ldquo;Safe Sleep,&rdquo; and &ldquo;Prevention is Better than Treatment&rdquo; courses as required by Oregon Office of Child Care</li></ul>
Success Factors:<ul><li>
Ability to work independently and as a part of a team &mdash; conflict resolution skills are beneficial</li><li>
Genuine interest in building knowledge about early childhood brain development, trauma, and other topics relevant to MountainStar&rsquo;s mission</li><li>
Energetic and forward-looking thinker who actively seeks opportunities and proposes solutions</li></ul>
Salary Range + Benefits:
This is a 32 hour per week position, starting at $19.96+/hr. depends on experience and qualifications, wage differential if bilingual, plus benefits. All positions at the MountainStar Family Relief Nursery are contingent upon the availability of funding.</div>

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Program Support Assistant

Program Support Assistant

Program Support Assistant (Ambassador)

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