program support specialist

General Dynamics Mission Systems

<div>Basic Qualifications :
<div>
Requires a Bachelor&rsquo;s or Technology degree in Engineering or a related specialized area/field, or equivalent (4 years job-related experience). Requires an additional 2+ years of job-related experience, or a Master's degree.</div><div> 
CLEARANCE REQUIREMENTS: 
Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.</div> 
Responsibilities for this Position:
<div>
At General Dynamics Mission Systems, we create the technologies, products and services that help our nation&rsquo;s heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what&rsquo;s possible. Here you&rsquo;ll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? 
 
We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers&rsquo; missions in cyber, RF, undersea, interstellar and everything in between.
 
 
We are seeking a CAM/ Program Support Specialist to show initiative and exercise judgement. You will design, develop, analyze, troubleshoot and provide technical skills during research and/or product development, analyze effects of projects upon various areas such as Engineering, Facilities, and the labor pool to determine the most practical and cost-efficient methods to obtain the required resources and design systems, software and equipment layout. Participating on the engineering work team, you&rsquo;ll develop, implement, install, test, modify and/or operate complex equipment and systems as well as support other team members concerning experiment design, materials, equipment setup/maintenance and related issues.</div><h4 class="jobSectionHeader"> 
What you&rsquo;ll experience:</h4><ul><li>
Collaboration on the development, production, and installation of fire control systems.</li><li>
A team of bold thinkers committed to exploring what&rsquo;s next
</li><li>Opportunities to gain new knowledge - as it&rsquo;s discovered
</li></ul><h4 class="jobSectionHeader">What you bring to the table:</h4><ul><li>
A Bachelor&rsquo;s of Science or Technology degree, a related specialized area or field (or equivalent experience) plus a minimum of 2 years of relevant experience; or Master's degree
</li><li>Proficiency in MS Excel and MS Project.</li><li>
Strong facilitation and organizational skills for reporting, scheduling, and material tracking.</li><li>
Team-oriented mindset with excellent communication and problem-solving abilities.</li><li>
Proactive, engaged, and assertive approach to work.</li><li>
Knowledge of Agile and risk management concepts.</li></ul><h4 class="jobSectionHeader">
What sets you apart:</h4><ul><li>
Passion for supporting innovative, mission-critical projects for the defense industry</li><li>
Experience in technical support or project management within engineering environments.</li><li>
Ability to troubleshoot, analyze, and resolve project challenges effectively.</li><li>
Creative thinking with the ability to multi-task</li><li>
Commitment to ongoing professional development</li><li>
Team player who thrives in collaborative environments and revels in team success</li></ul><div>
Workplace Options: 
This position is on-site, you will be a part of the Pittsfield, MA location.</div>
Salary Note: This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range: USD $90,359.00 - USD $97,771.00 /Yr. Company Overview:
<div>
General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!</div><div> 
Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans</div></div>

CAM/ Program Support Specialist

Nakupuna Companies

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div> 
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div> 
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
Administrative Support<ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul>
Calendar and Scheduling Support<ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul>
Meeting and Event Coordination<ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul>
Task and Action Tracking<ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul>
Front Office Operations Support<ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul>
Document and Information Management<ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul>
Coordination Support<ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul> 
Skills/Qualifications:<ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul>
Education/Experience:
<ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul>
Certification:<ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul>
Clearance Requirements: Active Secret clearance required or ability to obtain and maintain a Secret clearance.
Work Location:<ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul>
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:<ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div> 
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support

One Federal Solution

<div>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners. 
 
We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment. 
 
Key responsibilities include:<ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul> 

Requirements 
 
Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul> 

Benefits 
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

Early Learning Coalition of Hillsborough County

<div>Description:

POSITION TITLE: Program Initiatives and Education Support Specialist
FLSA STATUS: Non-Exempt
PAY GRADE: N1
PAY RANGE: $39,228 to $53,081 per year
DEPARTMENT: Program Initiatives &amp; Education
POSITION SUMMARY
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul>
SUPERVISORY RESPONSIBILITIES
None.
PHYSICAL ACTIVITY/WORK CONDITIONS<ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</li></ul></div>

Administrative Support Specialist

Oakland County, MI

<div><h2 class="jobSectionHeader">Overview &amp; Benefits
</h2>Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan&rsquo;s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.
When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.
For more information about Oakland County benefits and employee perks, please visit:
https://www.oakgov.com/government/human-resources/benefits/new-hire
<h2 class="jobSectionHeader">General Summary
</h2>Please note: The internal classification title for this position is User Support Specialist I.
 
 
$60,990- $81,714
 
This position is bond funded. 
 
 
 
Want to play a key role in driving high-impact capital projects and bond-funded initiatives across Oakland County? The Facilities Project Support Specialist serves as a critical partner in supporting the County&rsquo;s Capital Improvement and Bond (CI/B) programs, working closely with leadership to ensure transparency, accountability, and successful project delivery. This role goes beyond traditional administrative support, it is a data-driven, systems-focused position that helps transform complex project information into clear, executive-level insights.
 
 
What You&rsquo;ll Do
 
<ul><li>Compile and analyze project data including scope, schedule, budget, and risk to support program-level reporting
</li><li>Develop and deliver executive-ready reports and presentations for leadership, committees, and stakeholders
</li><li>Support purchasing, contract processing, invoice coordination, and change order tracking for large-scale design, architecture, and engineering construction projects.
</li><li>Maintain and coordinate project and operational data across systems such as Workday, Trimble Unity (E-Builder), Cityworks, and Salesforce to support accurate reporting and cross-functional collaboration.
</li><li>Interface with County project managers and fiscal teams to ensure accurate financial tracking and reporting
</li><li>Create polished Excel reports, PowerPoint presentations, and SharePoint materials to support strategic decision-making and leadership communication.
</li></ul> 
Why You&rsquo;ll Love It
 
<ul><li>Be part of high-visibility architecture engineering projects that directly impact the County and its communities
</li><li>Work closely with leadership and key stakeholders across multiple departments
</li><li>Use your critical thinking and analytical skills to inform meaningful insights and outcomes
</li><li>Gain exposure to large-scale capital planning, budgeting, and project delivery processes
</li><li>Thrive in a dynamic, collaborative environment where your work supports major County initiatives
</li></ul><h2 class="jobSectionHeader">Minimum Qualifications
</h2>EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS &amp; ABILITIES
 
 
REQUIRED MINIMUM QUALIFICATIONS
 
 
1. a. Possess a Bachelor&rsquo;s Degree from an accredited college or university with a major in Computer Science, Information Systems, Business Administration, Public Administration, Criminal Justice, or a related field.
 
 
b. Have had at least one (1) year of full-time work experience in one or more of the following areas: creating and maintaining databases, systems analysis, training users on systems, systems testing, systems implementation, or systems software upgrades; OR
 
 
2. a. Possess an Associate&rsquo;s Degree or equivalent education from an accredited college or university with a major in Computer Science, Information Systems, Business Administration, Public Administration, Criminal Justice, or a related field.
 
 
b. Have had at least three (3) years of full-time work experience in one or more of the following areas: creating and maintaining databases, systems analysis, training users on systems, systems testing, systems implementation, or systems software upgrades; OR
 
 
3. a. Must be a high school graduate or have a certificate of successful completion of the General Education Development (GED) test.
 
 
b. Have had at least five (5) years of full-time work experience in one or more of the following areas: creating and maintaining databases, systems analysis, training users on systems, systems testing, systems implementation, or systems software upgrades.
 
 
4. Possess a valid motor vehicle operator&rsquo;s or chauffeur&rsquo;s license.
<h2 class="jobSectionHeader">Additional Minimum Qualifications
</h2><h2 class="jobSectionHeader">Union*
</h2>BU61 - United Auto Workers (UAW) Local 889: Facilities Management Non-Supv (UAW)
*If applicable
<h2 class="jobSectionHeader">EEO Statement
</h2>We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
<h2 class="jobSectionHeader">Inclusion Statement
</h2>Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.</div>

Facilities Project Support Specialist

Rice Engineering

<div>Special Instructions to Applicants:
 
All interested applicants should attach a r&eacute;sum&eacute; in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Human Resources (HR) Operations Specialist provides critical project coordination and administrative support within the Office of the Chief Human Resources Officer (CHRO). Reporting to the CHRO, this role serves as a key contributor to the department&rsquo;s success by coordinating the internal execution of HR operational projects and departmental initiatives. The Specialist acts as an organizational partner, assisting with the tracking of deliverables across various HR functional teams and providing the operational bandwidth necessary to maintain day-to-day departmental functions. Through proactive logistical coordination and project support, this position ensures the CHRO&rsquo;s office operates with maximum efficiency to meet the university&rsquo;s strategic objectives.
Ideal Candidate Statement:
 
The ideal candidate is a proactive, highly organized professional who possesses an &ldquo;ownership mentality&rdquo; and excels at logistical planning. We are seeking a detail-oriented individual who can anticipate needs and independently navigate the practical requirements of complex departmental initiatives. The successful candidate will be comfortable building collaborative relationships across the university, specifically with divisional partners, maintaining a high level of discretion with sensitive information, and navigating shifting priorities with a solution-oriented approach.
Workplace Requirements:
 
The role operates in a professional office environment. It requires the ability to remain stationary for extended periods, frequent use of a computer, and the ability to move across campus for various project and operational milestones.
Workplace Location:
 
Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. The current schedule is four days on-site and one day remote per week, with flexibility required during major project milestones. Per Rice policy 440 , work arrangements may be subject to change.
Annual Hiring Range: $50,000 &ndash; $55,000
 
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s degree
<ul><li>In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li><li>1+ years of professional experience in project coordination, administrative operations, or program support
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Strong organizational and project coordination skills with a high level of attention to detail
</li><li>Demonstrated ability to manage timelines, track deliverables, and meet deadlines
</li><li>Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
</li><li>Experience with digital collaboration and storage tools, including Microsoft Teams, Zoom, and Box
</li><li>Ability to exercise sound judgment and maintain strict confidentiality
</li><li>Strong problem-solving skills and the ability to think through the logistical requirements of complex, multi-phase tasks
 </li></ul>Preferences:
<ul><li>Experience in higher education
</li><li>Experience supporting executive leadership
</li><li>Knowledge of project management methodologies and tools (e.g., Asana)
</li><li>Proven experience in operational logistics and internal process coordination
</li><li>Experience with coordinating and managing events
</li><li>Familiarity with website content management and editing to ensure departmental web pages remain accurate and up to date
 </li></ul>Essential Functions:
<ul><li>Provides comprehensive logistical support for internal HR-led initiatives, assisting with the coordination of resources and timelines to ensure successful delivery
</li><li>Supports the coordination and tracking of HR operational initiatives, maintaining project timelines and monitoring the progress of tasks
</li><li>Provides operational and logistical support to the Operations, Finance, and Support (OF&amp;S) division for various engagement initiatives and divisional events throughout the year
</li><li>Partners with HR functional teams to provide structure and organization to recurring departmental programs and workflows
</li><li>Supports day-to-day departmental operations, including the administration of employee assistance programs (e.g., emergency loans), maintaining office resources, and managing the HR departmental calendar
</li><li>Organizes and executes logistics for departmental meetings and internal operational events, providing run-of-show and on-site support
</li><li>Coordinates with internal campus partners (e.g., Technology Solutions &amp; Services, Facilities, etc.) to execute departmental logistics and internal transitions
</li><li>Prepares project documentation and briefing materials to support internal stakeholders and project milestones
 </li></ul>Additional Functions:
<ul><li>Collaborates with the Executive Assistant to the CHRO on budget tracking for departmental initiatives and special projects
</li><li>Performs all other duties as assigned
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

HR Operations Specialist

University of Utah

<div>Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Essential Functions
<ul><li>Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site.
</li><li>Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
</li><li>Performs basic statistical calculations on data for reports and presentations.
</li><li>Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned.
</li><li>Makes decisions on a daily basis regarding calendars, appointments, and scheduling.
</li><li>Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies.
</li><li>Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required.
</li><li>Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned.
</li><li>Prepares and follows up on staffing requisitions, and schedules interviews.
</li><li>Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office.
</li><li>Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
</li><li>Performs other administrative specialist duties in support the mission and function of the department, as required.
</li><li>May supervise others in ensuring that processes and protocols are maintained.
</li></ul>Knowledge / Skills / Abilities
<ul><li>Ability to perform the essential functions of the job as outlined above.
</li><li>Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills.
</li><li>Demonstrated knowledge of basic bookkeeping practices and project management skills.
</li></ul>Qualifications
Required
<ul><li>High school diploma, or equivalency.
</li><li>Five years of progressively more responsible experience in an office or administrative support setting.
</li><li>Depending upon department of hire, a valid, State of Utah Driver's License may be required.
</li></ul>Qualifications (Preferred)
Preferred
<ul><li>Working knowledge of KRONOS and iCims applications.
</li></ul>Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
<ul><li>This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
</li></ul>Physical Requirements
Carrying, Lifting, Listening, Manual Dexterity, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:www.utah.edu/nondiscrimination/
Online reports may be submitted atoeo.utah.edu/
The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 83151
 
Reg/Temp Regular
 
Employment Type Full-Time
 
Shift Day
 
Work Schedule 8:00 am to 4:30 pm
 
Clinical/Non-Clinical Status Non-Clinical
 
Location Name University of Utah Hospital
 
Workplace Set Up On-site
 
City SALT LAKE CITY
 
State UT
 
Department COR ISC 18Q INFECTN PREVENTION
 
Category Administrative Support
 
Workplace Set Up On-site</div>

Administrative Office Specialist

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