project admin

Wood

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Remarkable people, trusted by clients to design and advance the world.
  <br/>
  <br/>
 </strong>
 Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 <br/>
 <br/>
 <em>
  <strong>
   #Wood #Dubai #Project Administrator
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  The role
  <br/>
  <br/>
 </strong>
 This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
 <br/>
 <br/>
 <strong>
  Our Clients and Projects
  <br/>
  <br/>
 </strong>
 <strong>
  Designing the future. Transforming the world.
  <br/>
  <br/>
 </strong>
 Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
 <br/>
 <br/>
 Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
 <br/>
 <br/>
 <strong>
  What We Can Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
  </li>
  <li>
   Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
  </li>
  <li>
   Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
  </li>
  <li>
   Commitment to continued professional development; development plans that are tailored to your individual needs and interests
  </li>
  <li>
   Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
  </li>
  <li>
   Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
  </li>
  <li>
   Group Life and Personal Accident Insurance: The company provides Life Assurance cover
  </li>
  <li>
   The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
  </li>
  <li>
   Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Objective
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Accountabilities &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assists project team with day-to-day support of the project or site
  </li>
  <li>
   Organizes and expedites flow of work through project or site and initiates follow up action
  </li>
  <li>
   Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
  </li>
  <li>
   Assists with setup, development and coordination of site-specific PMP and PIFs
  </li>
  <li>
   Sets up and maintains hard copy and electronic site file directories
  </li>
  <li>
   Issues and approves access to shared project drives and websites
  </li>
  <li>
   Ensures the correct functioning of facilities, office and/or business support services.
  </li>
  <li>
   Performs clerical, administrative and general office duties including transcription, typing, and recording
  </li>
  <li>
   Ensures reports and documents follow company and project standards and quality
  </li>
  <li>
   Manages project specific forms and instructions
  </li>
  <li>
   Coordinates, schedules and prepares information for meetings and appointments
  </li>
  <li>
   Assists field operations with completion of daily time sheets
  </li>
  <li>
   Assists with onboarding/orientation of personnel
  </li>
  <li>
   Assists with internal and external project audits
  </li>
  <li>
   Arranges travel, accommodations and car rentals
  </li>
  <li>
   Prepares letters and memoranda for manager&rsquo;s review
  </li>
  <li>
   Gathers data and material information to be billed
  </li>
  <li>
   Scans, emails, answers phones, makes copies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Working Relationships
  <br/>
  <br/>
 </strong>
 <strong>
  Internal:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Project Manager
  </li>
  <li>
   Project Coordinator
  </li>
  <li>
   Project Superintendent
  </li>
  <li>
   Field Team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  External
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Liaises with clients and contractors
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Level Of Influence &amp; Decision-Making Authority
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work is performed under general direction.
  </li>
  <li>
   Overall objectives and resource requirements are communicated to management
  </li>
  <li>
   Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
  </li>
  <li>
   Overall performance is reviewed &amp; evaluated.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  What makes you remarkable?
  <br/>
  <br/>
 </strong>
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 <br/>
 <br/>
 <strong>
  Expected
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school education or equivalent is preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Five years of project/admin experience in the Engineering and Construction industry desirable.
  </li>
  <li>
   Senior Project Admin: At least 7-10 years of project/admin experience
  </li>
  <li>
   Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
  </li>
  <li>
   Oracle experience a plus
  </li>
  <li>
   Ability to correspond and interact with others in a courteous and professional manner
  </li>
  <li>
   Possess good organizational skills
  </li>
  <li>
   Self-motivated to learn
  </li>
  <li>
   Bilingual a plus
  </li>
  <li>
   Must have valid Driver's License
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organisational skills
  </li>
  <li>
   Effective organization &amp; planning skills
  </li>
  <li>
   Ability to handle multiple tasks and changing priorities in a fast paced environment
  </li>
  <li>
   Understands and controls one&rsquo;s emotions with empathy for others
  </li>
  <li>
   Use effective verbal and written communication skills
  </li>
  <li>
   clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
  </li>
  <li>
   understand others perspectives.
  </li>
  <li>
   Uses initiative and a proactive approach to problem solving
  </li>
  <li>
   Commitment to continuous improvement
  </li>
  <li>
   Demonstrates commitment to Wood Values, Visions &amp; Behaviour
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 <br/>
 <br/>
 <strong>
  Diversity Statement
  <br/>
  <br/>
 </strong>
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>


Project Admin Assistant

Wood PLC

<div><p>Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.</p></div>
<br><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p><p>Wood is currently looking for a Project Admin Assistant to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
</p><p><b><i>#Wood #Dubai #Project Administrator
</i></b></p><p><b>The role
</b></p><p>This is an exciting opportunity for an experienced Project Admin Assistant to support our project controls team.
</p><p><b>Our Clients and Projects
</b></p><p><b>Designing the future. Transforming the world.
</b></p><p>Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
</p><p>Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
</p><p><b>What we can offer
</b></p><ul><li><b>Meaningful and interesting projects </b>Delivered to high profile clients and complex projects in Iraq
</li><li><b>Commitment to Diversity and Inclusion </b>; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
</li><li><b>Competitive salary </b>with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Commitment to continued professional development; </b>development plans that are tailored to your individual needs and interests
</li><li><b>Global connections </b>: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Medical Insurance: </b>Ensures inpatient and outpatient medical care is available should you require treatment.
</li><li><b>Group Life and Personal Accident Insurance: </b>The company provides Life Assurance cover
</li><li><b>The Employee Share Plan: </b>Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award: </b>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul><p><b>Job Objective:
</b></p><ul><li>This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</li></ul><p><b>Key Accountabilities &amp; Responsibilities:
</b></p><ul><li>Assists project team with day-to-day support of the project or site
</li><li>Organizes and expedites flow of work through project or site and initiates follow up action
</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs
</li><li>Sets up and maintains hard copy and electronic site file directories
</li><li>Issues and approves access to shared project drives and websites
</li><li>Ensures the correct functioning of facilities, office and/or business support services.
</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording
</li><li>Ensures reports and documents follow company and project standards and quality
</li><li>Manages project specific forms and instructions
</li><li>Coordinates, schedules and prepares information for meetings and appointments
</li><li>Assists field operations with completion of daily time sheets
</li><li>Assists with onboarding/orientation of personnel
</li><li>Assists with internal and external project audits
</li><li>Arranges travel, accommodations and car rentals
</li><li>Prepares letters and memoranda for manager&rsquo;s review
</li><li>Gathers data and material information to be billed
</li><li>Scans, emails, answers phones, makes copies
</li></ul><p><b>Working Relationships:
</b></p><p><b>Internal:
</b></p><ul><li>Project Manager
</li><li>Project Coordinator
</li><li>Project Superintendent
</li><li>Field Team
</li></ul><p><b>External:
</b></p><ul><li>Liaises with clients and contractors
</li></ul><p><b>Level Of Influence &amp; Decision-Making Authority:
</b></p><ul><li>Work is performed under general direction.
</li><li>Overall objectives and resource requirements are communicated to management
</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
</li><li>Overall performance is reviewed &amp; evaluated.</li></ul></div>
<br><div><p><b>What makes you remarkable?
</b></p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p><b>Expected:
</b></p><ul><li>High school education or equivalent is preferred.
</li></ul><p><b>Knowledge, skills and experience:
</b></p><ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable.
</li><li>Senior Project Admin: At least 7-10 years of project/admin experience
</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
</li><li>Oracle experience a plus
</li><li>Ability to correspond and interact with others in a courteous and professional manner
</li><li>Possess good organizational skills
</li><li>Self-motivated to learn
</li><li>Bilingual a plus
</li><li>Must have valid Driver's License
</li></ul><p><b>Personal attributes:
</b></p><ul><li>Exceptional organisational skills
</li><li>Effective organization &amp; planning skills
</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment
</li><li>Understands and controls one&rsquo;s emotions with empathy for others
</li><li>Use effective verbal and written communication skills
</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
</li><li>understand others perspectives.
</li><li>Uses initiative and a proactive approach to problem solving
</li><li>Commitment to continuous improvement
</li><li>Demonstrates commitment to Wood Values, Visions &amp; Behaviour</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Vanderlande

<div>
 Job Title
 <br/>
 <br/>
 Project Admin Assistant
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 External Job Description
 <br/>
 <br/>
 <strong>
  Job Purpose Statement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and logistical support to ensure
   <br/>
   <br/>
  </li>
 </ul>
 smooth and efficient operations at the site.
 <br/>
 <br/>
 <ul>
  <li>
   Coordinating with various stakeholders and maintaining essential
   <br/>
   <br/>
  </li>
 </ul>
 documentation and supplies.
 <br/>
 <br/>
 <strong>
  Scope
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Covering site administration and logistics operations at the airport.
  </li>
  <li>
   Interfacing with management, technical teams, vendors, and finance,
   <br/>
   <br/>
  </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 <br/>
 <br/>
 <strong>
  Qualification And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor's degree or equivalent with strong computer skills.
  </li>
  <li>
   At least 2-3 years of relevant administrative or office management
   <br/>
   <br/>
  </li>
 </ul>
 experience.
 <br/>
 <br/>
 <ul>
  <li>
   Excellent communication skills (in English and Arabic).
  </li>
  <li>
   Experience handling multiple tasks in a high-performing environment.
  </li>
  <li>
   MS Office skills (Word, Excel, PowerPoint).
  </li>
  <li>
   Detail-oriented, self-starter, and proactive personality.
  </li>
  <li>
   Must be punctual, dedicated, and responsible.
  </li>
  <li>
   Decision-making ability.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative assistance to management.
  </li>
  <li>
   Track, log, and up-keep of documentation, records of work visas,
   <br/>
   <br/>
  </li>
 </ul>
 passports, and resident IDs.
 <br/>
 <br/>
 <ul>
  <li>
   Manage airport pass applications and renewals.
  </li>
  <li>
   Manage vendor coordination for timely delivery of orders/supplies.
  </li>
  <li>
   Collect POs, payment cheques, and deposit in the bank.
  </li>
  <li>
   Collaborate with Finance for billing.
  </li>
  <li>
   Prepare entry/exit gate passes.
  </li>
  <li>
   Keep tracked records of work visas, passports, and resident IDs.
   <br/>
   <br/>
  </li>
 </ul>
 Supervise security Team if required.
</div>


Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div><br>
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div><br>
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div><br>
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><ul><li>Register the new awarded contracts /Change Requests (CRs) on AX system.</li><li>Gather the required approvals for the stakeholders on PAF and P&amp;L</li><li>Follow up with the stakeholders the COR approvals</li><li>AX Data entry and validation in coordination with the concerned Project Manager(PM) and Head of Project Manager(HPM)</li><li>Manages the CRs forms and all the required approval from the stakeholders.</li><li>Apply the project revisions on AX</li><li>Manage the updates for the revenue in/cash out forecast on AX</li><li>Attend Meetings held between Project Managers and HPM, register requirements and follow-up with PMs until pending tasks are completed.</li><li>Make daily report to HPM with pending Issues in Projects.</li><li>Follow-up our Business Plan to register any reviews during the year by attending all unit&rsquo;s meetings.</li><li>Participate in meetings which held between PMs &amp; teams, writes MOM to be submitted to HPM.</li><li>Participate in for the preparations of Monthly Business Report Meeting to review Business Plan updates with management.</li><li>Register on MS Project all plans with achieved tasks and register delays.</li><li>Send due tasks to resources and follow up with them daily to update plan.</li><li>Arrange for Internal Training courses for our technical team.</li><li>Make filling to all necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)</li><li>Schedule meetings and arrange appointments in internal meetings.</li><li>Perform other related duties as required.</li><li>Follow-up Internal Policies &amp; Procedures such as Web Time Sheet (WTS), (COR) &amp; AX systems and fix any problems appear with its owners.</li><li>Document the Projects lessons learnt, corrective actions Plans for the key issues</li></ul></div><br>
<p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Very Good communication and interpersonal skills.</li></ul><br>
<ul><li>Very Good English</li></ul><br>
<ul><li>Work under pressure</li></ul></div><br>
<p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><p>Project Financials; reporting and control</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Cairo, Egypt</div>
</div><div><div>Company Industry</div>
<div>Integration</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Administration</div>
</div><div><div>Job Division</div>
<div>EBS<br>
PM</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Entry Level</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

Project Admin

KONE

<div>
 <em>
  Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
  <br/>
  <br/>
 </em>
 <strong>
  <em>
   It's time to make a move. Join our flow
   <br/>
   <br/>
  </em>
 </strong>
 We are looking for an
 <strong>
  energetic and enthusiastic
 </strong>
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 <br/>
 <br/>
 <strong>
  <em>
   What will you do?
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
  </li>
  <li>
   Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
  </li>
  <li>
   Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
  </li>
  <li>
   Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
  </li>
  <li>
   Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
  </li>
  <li>
   Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
  </li>
  <li>
   Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
  </li>
  <li>
   Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
  </li>
  <li>
   Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
  </li>
  <li>
   Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
  </li>
  <li>
   Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
  </li>
  <li>
   Responsible for use of correct activities and cost elements in the booking of actual costs.
  </li>
  <li>
   Checks invoices without POs/GRs, books against planned primary costs.
  </li>
  <li>
   Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
  </li>
  <li>
   Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
  </li>
  <li>
   Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
  </li>
  <li>
   Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
  </li>
  <li>
   After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
  </li>
  <li>
   Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Are you the one?
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Bachelor degree in Finance.
  </li>
  <li>
   Minium 3 years of experience in similar role.
  </li>
  <li>
   Excellent Arabic and English language skills.
  </li>
  <li>
   SAP experience is mandatory.
  </li>
  <li>
   Strong skills in Microsoft Office tools.
  </li>
  <li>
   Strong analytical skills and attention to detail.
  </li>
  <li>
   Excellent communication and organizational abilities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   What do we offer?
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Great dynamic team promoting a collaborative environment.
  </li>
  <li>
   Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
  </li>
  <li>
   Comprehensive learning and development programs covering a wide range of professional skills.
  </li>
  <li>
   Engaging job with position description and clear targets.
  </li>
  <li>
   Regular feedback through performance discussions.
  </li>
  <li>
   Opportunities for individual development.
  </li>
  <li>
   Mentoring and coaching programs.
  </li>
  <li>
   Flexibility, trust, and respect.
  </li>
  <li>
   Value-based culture, behaviours, and ethics.
  </li>
  <li>
   Sustainability and innovation.
  </li>
  <li>
   Working for a successful organization.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
  <br/>
  <br/>
 </em>
 Read more on
 <em>
  <em>
   <em>
    www.kone.com/careers
   </em>
  </em>
 </em>
</div>


Project Admin & Document Controller

Era Projects

<p>A leading Real Estate Developer &amp; Property Management Company in Bahrain seeks to employ <b>Admin</b> for Construction division</p><p><b>Administrative Duties:</b></p><ul><li>Process and disburse construction draws for residential and commercial projects. Ensure that all analysis and documentation are in compliance with established policy and procedures. Monitor for timely completion and balanced budget.</li><li>Coordinate and collaborate lending officers, customers, appraiser/inspectors, contractors, title company personnel, in order to process construction loans in an effective manner</li><li>Administer hazard insurance claims; review contract, administer draws through the cost estimate until work is complete. .</li><li>Engage and evaluate new project budget reviews; collaborate with lending officers to clear concerns and conditions.</li><li>Manage Approved Contractor data; maintain strong relationships with contractors.</li><li>Track IRS reportable contractors and vendors to ensure accurate 1099 reporting.</li><li>Audits files for all required documentation.</li><li>Identify and propose process efficiencies</li><li>Perform related duties and responsibilities as required.</li></ul><p>&middot; Sending out enquires to sub-contractors, suppliers and utility companies</p><p>&middot; Ensuring paperwork is actioned and filed electronically</p><p>&middot; Taking notes at construction meetings, distribution of action points and following up liaison with clients</p><p>&middot; Production of handover manuals for clients</p><p>&middot; Logging and resolving snagging issues on newly built properties</p><p><b>Experience/skill set should include:</b></p><p>&middot; Knowledge of office and accounting procedures</p><p>&middot; Exceptional computer and Software usage skills &ndash; MS Office Suite</p><p>&middot; 2-3 years administrative experience in a Construction Company (Preferred)</p><p>&middot; Excellent customer service</p><p>&middot; Strong ability to work independently; Ability to research and problem solve</p><p>&middot; Demonstrated knowledge of phone and email procedures and etiquette</p><p>&middot; Ability to prioritize and meet deadlines.</p><p>Job Types: Full-time, Permanent</p>

Female Project Admin – Construction

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Female Project Admin – Construction