project admin

Tillys

<div></div><div><div>Who We Are
At Tillys, we&rsquo;re a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.
Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life &mdash; both in-store and online.
Position Summary
The following is a brief description of responsibilities to be performed by the Buying Admin. Job responsibilities include, but are not limited to the following:
Key Responsibilities
A typical day may include:<ul><li>
Responsible for the administrative support of the Buyer&rsquo;s area of responsibility.</li><li>
Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through..</li><li>
Responsible for organizing all files, samples, and photos.</li><li>
Data entry consisting of; Purchase Orders, reports, markdowns, etc.</li><li>
Ensuring input is accurate and executed in an efficient and timely manner.</li><li>
Verifying new receipts and identifies problems and discrepancies in warehouse.</li><li>
Follow all QC processes.</li><li>
Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing).</li><li>
Process all outgoing mail and Fed Ex requests.</li></ul>
Qualifications
Your experience brings:<ul><li>
Proficient in the use of Excel and MS Word.</li><li>
Ability to perform all essential duties and responsibilities listed above.</li><li>
Detail oriented and organized.</li><li>
Must be able to communicate in a professional manner and respond with timeliness.</li><li>
Able to effectively use common office equipment.</li><li>
Ability to reprioritize projects frequently.</li><li>
Must have ability to multitask</li><li>
Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management.</li></ul>
Education &amp; Experience<ul><li>
1-2 years of administrative support experience preferred.</li><li>
High School Diploma required.</li><li>
Bachelors Degree preferred.</li></ul>
Work Environment &amp; Physical Demands<ul><li>
Professional office setting with low to moderate noise</li><li>
Ability to sit or stand for extended periods</li><li>
Regularly lift/move up to 20 lbs and navigate stairs</li><li>
Frequent walking and movement between floors/departments</li><li>
Reasonable accommodation is available to support individuals with disabilities</li></ul>
Leadership &amp; Team Development
Non-Management:
While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported.
Compensation
Hourly Range: $21-$23/hr 
Final offer will be based on experience, skills, and qualifications.
What to Expect
Schedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons. 
Work Location: Irvine, CA &mdash; minimum of 4 days per week in-office.
Why Join Tillys?
At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted &mdash; it&rsquo;s celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.
Perks &amp; Benefits<ul><li>
401(k) Retirement Plan &ndash; Save for your future with our company-sponsored plan</li><li>
Health Coverage &ndash; Medical, dental, vision, life, and additional voluntary benefits</li><li>
Employee Discount &ndash; In-store and online</li><li>
Discount Programs &ndash; Save on travel, events, and more</li><li>
Employee Sample Sales &ndash; Major deals on favorite brands</li><li>
Wellness &amp; Social Events &ndash; Fitness programs, parties, and team outings</li><li>
Weekly Office Snacks &ndash; Stay fueled with stocked treats</li></ul>
Equal Opportunity Employer &amp; Fair Chance Hiring
Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.
Other Considerations
This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.
#LI-DNI</div></div><div></div>

Buying Admin

GREEN HOUSE

*Hiring: Admin Assistant / Admin Officer*We are looking for a highly organized, proactive, and multitasking Admin Assistant to support office operations, project coordination, and documentation.*Key Responsibilities*- Prepare quotations, BOQs, and scopes of work- ⁠Assist in tender documentation and submissions- ⁠Prepare reports, presentations, and project documents- ⁠Maintain proper filing system (digital &amp; physical)- ⁠Handle emails, calls, and office correspondence- ⁠Coordinate with site teams, suppliers, and clients- ⁠Support invoicing, LPOs, and basic finance tasks- ⁠Follow up on pending tasks and project updates- ⁠Maintain and update company records and databases- ⁠Track project progress and update internal reports- ⁠Assist in preparing contracts, agreements, and official letters- ⁠Manage schedules, meetings, and appointments- ⁠Support procurement and material tracking- ⁠Assist in basic digital marketing and social media updates- ⁠Ensure smooth day-to-day office operations*Requirements*- Bachelor&rsquo;s Degree in Business Administration or related field- ⁠Minimum 2+ years of experience in admin/office role- ⁠Strong skills in MS Office (Excel, Word, PowerPoint)- ⁠Knowledge of BOQs, quotations, and tendering preferred- ⁠Good communication skills in English (Arabic is a plus)- ⁠Ability to multitask and work under pressureJob Type: Full-timePay: QAR2,500.00 - QAR4,000.00 per monthExperience:<ul><li>Administrative : 1 year (Preferred)</li></ul>Work Location: In person

Admin assistant

Turner Construction Company

<div>
 
 Division:
 
 New York North
 
 
 
 Project Location(s):
 
 Batavia, NY 14020 USA
 
 
 
 Minimum Years Experience:
 
 
 
 
 Travel Involved:
 
 10-20%
 
 
 
 Job Type:
 
 Regular
 
 
 
 Job Classification:
 
 Experienced
 
 
 
 Education:
 
 
 
 
 Job Family:
 
 Administrative Support
 
 
 
 Compensation:
 
 Salaried Non-Exempt
 
 
 The salary range for this position is estimated to be 42,000.00 - 57,000.00 USD annualized.
 
 
 Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
 
 
 Essential Duties &amp; Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
 </li>
 <li>
 Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
 </li>
 <li>
 Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
 </li>
 <li>
 Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
 </li>
 <li>
 Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
 </li>
 <li>
 Create and maintain project organizational and seating charts.
 </li>
 <li>
 Coordinate travel reservations, business accommodations, itineraries, and agendas.
 </li>
 <li>
 Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
 </li>
 <li>
 Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
 </li>
 <li>
 Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
 </li>
 <li>
 In collaboration with Project Manager, establish and maintain protocols for project site visitors.
 </li>
 <li>
 Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
 </li>
 <li>
 Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
 </li>
 <li>
 Conduct project specific orientation and transitions for project staff.
 </li>
 <li>
 Maintain organized project filing system and coordinate document retrieval schedules.
 </li>
 <li>
 Order supplies to support project office needs.
 </li>
 <li>
 Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
 </li>
 <li>
 Assist with special projects and coordinate events.
 </li>
 <li>
 Other activities, duties, and responsibilities assigned.
 
 
 
 </li>
 </ul>
 The salary range for this position is estimated to be $42,000 - $57,000 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
 
 
 This is not a remote/hybrid position and will be based in a Turner office or project location.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
 </li>
 <li>
 College degree and/or relevant administrative skills certification, a plus
 </li>
 <li>
 High degree of detail, accuracy, and organizational skills
 </li>
 <li>
 Maintain confidential information
 </li>
 <li>
 Work with some direction and oversight, and as part of team
 </li>
 <li>
 Approachable, proactive, positive, and professional attitude
 </li>
 <li>
 Professional verbal communication and written business communication skills
 </li>
 <li>
 Able to conduct research and proofread
 </li>
 <li>
 Exhibit active listening skills and follow through on commitments
 </li>
 <li>
 Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
 </li>
 <li>
 Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
 </li>
 <li>
 Commissioned Notary Public, a plus
 
 
 
 </li>
 </ul>
 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
 
 
 Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
 
 
 
 Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
 
</div>

Project Administrator

CHRISTUS Health

<div>Description 
Summary:
The Coordinator Projects II is responsible for the administration and coordination of the department and team&rsquo;s various aspects of project plans, communications, and support deliverables. The Project Coordinator is responsible for vendor negotiations and site logistics as well as providing onsite program coordination. The incumbent must work independently and establish procedures and workflows as necessary. The Coordinator Projects deals with highly sensitive and confidential information and interacts with internal and external partners at all levels throughout the organization.
Responsibilities:
<ul><li>Knows, understands, incorporates and demonstrates the CHRISTUS Health Mission, Vision and Values in behaviors, practices and decisions.</li><li>
Coordinate multiple, parallel projects using formal project planning techniques.</li><li>
Direct the activities of staff both on-site and off-site during the project life cycle (Corporate/System locations, Hospital locations).</li><li>
Conduct customer and internal project calls as needed, as the customer&rsquo;s single point of contact.</li><li>
Proactive and customer-centric interface between the customer and the company, while ensuring that internal customers, technical staff and upper management are kept aware of project status, issues and escalations.</li><li>
Work with department or team leaders in large scale project activities. Possibly including tracking escalations, tracking material and scheduling resources.</li><li>
Research best practices (i.e., initiatives and programs) to enhance initiatives.</li><li>
Support the management of the department budget, reconcile invoices, track spend using excel spreadsheet.</li><li>
Monitor, organizes and expedites flow of work through supervisor&rsquo;s office. Follow up on pending matters; furnishes and obtains information from other departments&rsquo; staff and management, or outside representatives. Makes decision on behalf of supervisor as authorized.</li><li>
Manages own projects as assigned by department leadership team, with responsibility for meeting deadlines. Such projects may require data analysis and multi-organization coordination.</li><li>
Performs computer-based correspondence, documents, charts and reports. Independently initiates and composes non-routine correspondence, with documentation, for signature by management team. Develops report formats, charts and presentations. Uses and maintains database systems.</li><li>
Organizes and maintains file systems to ensure current and easily accessible information.</li><li>
Copies and distributes documents to ensure accurate and timely customer service.</li><li>
Reviews and prioritize incoming mail.</li><li>
Maintains and coordinates schedule for designated staff members, including travel and conference arrangements. Has authority to commit to, change and/or cancel appointments and meetings.</li><li>
Assists team members with ongoing processes and special projects as assigned.</li></ul>
Requirements:
Education/Skills
<ul><li>High School Diploma required</li><li>
Bachelor's Degree preferred</li><li>
Academic training in secretarial science or other general undergraduate study is preferred.</li><li>
Strong interpersonal skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently.</li><li>
Strong organizational/follow up skill.</li><li>
Strong composition, spelling, grammar skills and proof-reading skill.</li><li>
Proven ability to compose and edit correspondence, create graphs and develop layouts.</li><li>
Ability to perform multiple tasks simultaneously.</li><li>
Excellent proven computer skills (Microsoft Office).</li></ul>
Experience
<ul><li>Minimum of 2 years of professional experience in an office demonstrates increasing responsibility.</li><li>
2 Years Supply Chain/Purchasing Experience is preferred</li><li>
Previous experience coordinating multiple projects is preferred.</li></ul>
Licenses, Registrations, or Certifications
<ul><li>None</li></ul>
Work Schedule: 
8AM - 5PM Monday-Friday
Work Type:
Full Time</div>

Coordinator Projects II - Administration

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li>Provide regular admin status reports to PMC management. 
<li>
 
</li></ul>Qualification and Experience
<ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university
</li><li>Relevant years' experience as Administrator or similar role in Oil &amp; Gas or Petrochemical projects including experience in GCC region.
</li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>

Senior Administration Officer

Phoenix Lighting Solutions L.L.C

<ul><li>Female only</li><li>Responsible for customer inquires, general filing, phone calls, emails, work orders, etc.</li><li>Facilitated communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested.</li><li>Issues, receives, types and processes various types of applications and forms</li><li>Assists with the processing of various correspondence and notifications</li><li>Coordinated with different team leads and managers on project costs, data entry, database maintenance</li><li>Has understanding of figures and numbers, handling invoices, customer service and admin tasks.</li><li>Act as Sales coordinator and Admin in charge</li><li>Adjust stock levels and generate purchase orders as needed for customers and keep the office in a general clean and tidy state.</li><li>Highly independent individual in charge of all administrative tasks supporting business operations</li><li>Responsible for all administrative task, communicate to department for daily enquiries, reports, letters, LPO, etc..</li></ul>Please share you CV to: career@phoenixlss.comJob Type: Full-timeWork Location: In person

Office Administrator

Hidayet Trading LLC

<div></div><div><div><h3 class="jobSectionHeader">Job Summary</h3>

Manage the direct reports to ensure efficient handling of administrative functions related to operations. Customer support officer for all key accounts.

Key Responsibilities
<ul>
<li>Streamline the operational admin processes and look for continuous improvement</li>
<li>Liaise with all the supporting function (IT/Finance/HR etc) for operations related matters</li>
<li>Plan the manpower accurately in coordination with project lead and update the operations master database</li>
<li>Communicate effectively with the Camp Boss / Supervisors to ensure technicians are mobilized to project site and that all time sheets/leave applications and other forms are submitted in a timely manner</li>
<li>Submit the monthly attendance report and OT details to HR in a timely manner</li>
<li>Organize NOC/special pass/certification requirement, etc. by liaising with the respective supporting functions and clients</li>
<li>Manage the direct reports to ensure the smooth functioning of operations administrative activities</li>
<li>Provide key customers with timely updates and handle all queries with high standards of professionalism</li>
<li>Closely work with project lead /supervisors to ensure technicians scheduling/deployment to site is carried out in the most effective/timely way</li>
<li>Organize project kick off meeting for new projects and conduct weekly meetings to discuss the status of ongoing projects</li>
<li>Prepare and submit the Bi-Weekly report on projection of standby technicians to the sales team for effective selling of labour hours and improved utilization</li>
<li>Develop/Implement effective technicians leave planning tool and maintain leave calendar</li>
<li>Refine all the existing Operational administrative templates and develop new ones as required</li>
<li>Work closely with QHSE and various divisions in effective handling of internal/external audits</li>
<li>Work closely with stores and purchase dept to establish standard contracts for consumables and frequently required PPEs</li>
<li>Come up with new ways of capturing project data and effectively tracing the profitability</li>
<li>Prepare effective schedule of drivers to ensure transportation of technicians are carried out in timely manner</li>
<li>Coordinate with stores for project mobilization &amp; de-mobilization</li>
<li>Maintain details of leased vehicles and ensure renewal of petrol card etc on timely manner</li>
<li>Monitor optimal usage of leased vehicles</li>
<li>Prepare and submit the departmental operational KPI monthly report to the operations manager</li>
<li>Ensure all necessary documentations are carried out as per the company policy/customer requirement</li>
<li>Assist in the yearly performance management system</li>
<li>Manage the development of direct reports and monitor their individual performance</li>
</ul>
Experience
<ul>
<li> Minimum 5 years of experience in managing administration tasks</li>
<li>Effectively managed a team size of 2 to 3</li>
<li>Prior experience in handling customer</li>
<li>High proficient in using excel</li></ul></div></div>
 <ul><li>Company: Hidayet Trading LLC</li>
<li>Employment Type: Full Time</li>
<li>Experience: 5 Years
</li><li>Job Type: Admin</li></ul>

Customer Service & Admin Supervisor - Operations

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