project admin

Vanderlande

Job Title Project Admin Assistant Job Description Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies. Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Dussmann-Ajlan & Bros

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 Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
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 Maintain proper filing systems for project records (soft and hard copies).
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 Track and update project schedules, staff attendance, and material deliveries.
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 Coordinate with site supervisors and technicians for daily updates and reporting.
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 Follow up on pending documents and approvals with internal departments.
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 Assist in procurement requests and maintain records of PRs and POs.
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 Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
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 Support communication between site staff, subcontractors, and the head office.
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 Handle office supplies, stationery, and logistics support for the project site.
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 Ensure compliance with company policies and procedures.
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Project Admin

Work Generations Pvt Ltd

Job Title: Project Admin &amp; Support Executive (Evening Shift) Location: KPZ Galaxy Mall, 1st Floor Bahria Intellectual Village, Phase 7 Bahria Town, Rawalpindi Shift Timing: 4pm -12am Experience Level: (1&ndash;2 Years experience)About the RoleWork Generations is looking for a proactive, organized, and tech-savvy individual to join our dynamic team as a Project Admin &amp; Support Executive during the evening shift. This is a fantastic opportunity for fresh graduates or early-career professionals to gain valuable experience in administration, client support, and project coordination across diverse domains. You will support our internal teams and international clients, ensuring projects run smoothly and efficiently.Key Responsibilities<ul><li>Provide administrative and operational support across multiple departments.</li><li>Handle client communications via phone, email, and chat professionally.</li><li>Manage project documentation, schedules, and client databases.</li><li>Assist in the execution of projects sourced from Upwork and other freelancing platforms.</li><li>Maintain and update Google Sheets, Excel workbooks, and PowerPoint presentations.</li><li>Support ongoing tasks in various domains including:</li><li>Social Media Management</li><li>LinkedIn Management</li><li>Lead Generation</li><li>Project Coordination</li><li>Assist in the preparation and editing of reports, documents, and presentations.</li><li>Stay informed about digital trends, tools, and freelancing platforms.</li><li>Take initiative and think creatively to ensure project success and client satisfaction.</li><li>Perform general office duties like record-keeping, filing, and data entry.</li><li>Provide ad-hoc support as needed to other departments.</li></ul>Qualifications &amp; Skills<ul><li>Fresh graduates or candidates with up to 6 months of relevant experience are encouraged to apply.</li><li>Excellent command of English (spoken and written) is essential.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace tools.</li><li>Strong multitasking and organizational skills with keen attention to detail.</li><li>Ability to work independently and in a team-based environment.</li><li>Familiarity with Upwork or freelancing platforms is a plus.</li><li>Prior experience in client-facing or customer service roles is a bonus.</li></ul>Why Join Us?<ul><li>Opportunity to work with global clients across industries.</li><li>Gain hands-on experience in tech, freelancing, and project support.</li><li>Dynamic and supportive team culture.</li><li>Career growth potential with ongoing learning and development.</li></ul>Job Type: Full-timeWork Location: In person

Project Admin & Support Executive

Worley

A global professional services company in the UAE is seeking an Admin Coordinator. The role involves assisting project managers, coordinating tasks, and ensuring smooth communication. Ideal candidates will have strong organizational and communication skills, with a minimum requirement of a high school diploma. Join us to contribute to sustainable energy solutions and develop your career in a diverse environment.

Project Admin & Coordination Specialist

Wood

Overview Wood is currently looking for a Project Controls Admin to support the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team. Responsibilities <ul><li>Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines</li><li>Billing support including raising of invoices</li><li>Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this</li><li>Maintain Intercompany billing register and do the profitability analysis</li><li>Managing job register (Budget) and keep updating its approval status</li><li>Check the coding and arithmetical accuracy of hours and data received</li><li>Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days)</li><li>Accurate entry of standby and training into time writing database</li><li>Managing project control documents and filing</li><li>Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions</li><li>Prepare Personnel approval forms, get necessary approvals, and maintain the register</li><li>General administrative support to the team</li></ul> Qualifications for Internal Candidates <ul><li>Knowledge and experience of MS Office packages and Oracle.</li><li>Oil & gas experience is preferable</li></ul> Personal attributes <ul><li>High level of accuracy and detailed nature</li><li>Attention to detail and good team player</li></ul> Seniority level <ul><li>Associate</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Industries: Engineering Services, Oil and Gas, and Oil, Gas, and Mining</li></ul>

Project Controls Admin

Schneider Electric

<div>
 
 
 Who are we and what we stand for?
 
 
 
 When you work for Schneider Electric you work for a company that is passionate about its people. Our people vision says, Great people make Schneider Electric a great company. We are proud to promote purpose, diversity, inclusion, learning and work-life integration &ndash; we&rsquo;re a great place to work and we are continually striving to be the best place to work!
 
 
 
 
 
 
 Your Role &ndash; Magic happens when you bring great people together!
 
 
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 Use independent judgement to provide timely and effective secretarial, administrative, and clerical
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 support to an office, business unit, department, or other organization group.
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 Manage appointments, schedules and make travel arrangements to make best use of time.
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 Screen telephone calls, incoming mail, publications, and other correspondence, including confidential information.
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 Establishes and maintains highly confidential files.
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 Compose, gather, compile, verify and analyze information for use in documents such as letters,
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 memos, reports, speeches, and presentations.
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 Assist in the management of department budget. Review and compare monthly expenses to budget reports.
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 Review and process expense statements, invoices, and check requests.
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 Perform special project duties as assigned.
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 Consolidating Reports.
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 Qualifications:
 
 
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 4-6 years of Experience.
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 Bachelor&rsquo;s degree of Business Administration or equivalent.
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 Excellent commend of English.
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 Professional user of Microsoft Office.
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 Adhering to the principals &amp; values.
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 Learning &amp; researching.
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 Adapting and responding to change.
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 </ul>
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Project Admin Assistant-Sharm Elsheikh DCC

<div>
 
 Job Description
 
 
 
 Wood is currently looking for a Project Controls Admin to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 Responsibilities
 
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 Wood is currently looking for a Project Controls Admin to support to the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.
 
 
 
 
 #Wood #Dubai #Project Administrator
 
 
 
 
 
 The role
 
 
 
 This is an exciting opportunity for an experienced Project Controls Admin to support our project controls team.
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
 
 
 Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
 
 
 
 What We Can Offer
 
 
 
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 Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
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 Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
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 Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
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 Commitment to continued professional development; development plans that are tailored to your individual needs and interests
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 Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
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 Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
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 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
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 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
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 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
 
 
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 Key Accountabilities &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines
 </li>
 <li>
 Billing support including raising of invoices
 </li>
 <li>
 Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this
 </li>
 <li>
 Maintain Intercompany billing register and do the profitability analysis
 </li>
 <li>
 Managing job register (Budget) and keep updating its approval status
 </li>
 <li>
 Check the coding and arithmetical accuracy of hours and data received
 </li>
 <li>
 Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days)
 </li>
 <li>
 Accurate entry of standby and training into time writing database
 </li>
 <li>
 Managing project control documents and filing
 </li>
 <li>
 Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions
 </li>
 <li>
 Prepare Personnel approval forms, get necessary approvals, and maintain the register
 </li>
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 General administrative support to the team
 
 
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 </ul>
 
 Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Expected
 
 
 
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 Bachelor&rsquo;s degree
 
 
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 Knowledge, Skills, And Experience
 
 
 
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 Knowledge and experience of MS Office packages and Oracle.
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 Oil &amp; gas experience is preferable
 
 
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 </ul>
 
 Personal Attributes
 
 
 
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 Strong financial values
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 High level of accuracy and detailed nature
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 Attention to detail and good team player
 
 
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 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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Project Control Administrator - EOI

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