project admin

Vanderlande

Job Title <p>Project Admin Assistant</p> Job Description <p>Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies.</p> Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

SUBSEA 7

<div><div><div><p>We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.</p>
<p>At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.</p>
<p>In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.</p>
<p>Start your journey with us today.</p>
</div></div><div><div><div><div><p><b>Title: </b>Project Admin Assistant - Istanbul
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Istanbul, TR
</div></div></div></div><div><div><div><div><b>Job Closing Date: </b>19 Dec 2025
</div></div></div></div><div><div><div><div><div><div><div><div><b>What will you be doing?</b></div>
</div><div><div>
The Project Admin Assistant supports activity among Project Management and internal departments to support the Project. The primary interface is with Project Managers then Husbandry, SCM, Cost Control, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.</div><br>
<div></div>
<div>
The Project Administrator supports Project Management with functional responsibility detailed below:</div><br>
<div></div>
<ul>
<li>Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.</li>
<li>May make local travel arrangements and reservations, schedule appointments, or administer personnel working schedules.</li>
<li>Engage with International Project Co-Ordinator&rsquo;s to record and track all Project Management travel and support services such as transport and accommodation.</li>
<li>Make necessary arrangements &amp; manage the allocation of cars / local Transportation of Subsea7 Turkish branch and project personnel in Istanbul.</li>
<li>Ensure that a &lsquo;Forwarding Control Document&rsquo; (FCD) is allocated to supplier for services requested. The FCD to be used as a tool to track all costs related to travel bookings and follow to the invoicing stage with involvement of Cost Control department.</li>
<li>Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.</li>
<li>May be responsible for filing or compiling periodic reports or updating a database.</li>
<li>May generate and maintain confidential files and reports.</li>
<li>Assist Project Management, Facilities &amp; Executive Assistant with administration tasks as per job description throughout the project.</li>
<li>Assist with recording of project related costs for the SCM / Cost Control procedure for local expenditure committed on behalf of the project.</li>
</ul></div></div><div><div><div><b>What experience would we like you to have?</b></div>
</div><div><ul><li>Bachelor's degree or equivalent in Administration or related field.</li>
<li>2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.</li>
<li>Must be fluent in English (oral and written).</li>
<li>Effective interpersonal and communication skills and accurate reporting, both written and verbal.</li>
<li>Medium/Advance knowledge on Microsoft Pack office.</li></ul><br>
<div></div>
<div><b>
We Welcome Applications from People with Disabilities</b></div><br>
<div></div>
<div><b>
As per Turkish Labor Law and our inclusive hiring policy, we:</b></div><br>
<div></div>
<ul>
<li>Run a fair and accessible recruitment process.</li>
<li>Announce all vacancies transparently and equally.</li>
<li>Interview candidates with disabilities who meet the minimum qualifications.</li>
<li>Make necessary workplace adjustments when needed.</li>
<li>Support employees who acquire a disability during employment.</li></ul><br>
<div></div>
<div>
#LI-SS1</div></div></div></div><br>
<div></div>
</div></div></div></div><div><div><p><b>An environment where you can thrive</b><br>
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.</p>
<p>We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.</p>
<p>Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.</p>
<p><b>What happens next?</b><br>
If you would like to apply for this role, simply click the Apply button found on this page.</p>
<p>You may be prompted to set up a profile with us. It&rsquo;s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.</p>
<p>Here are 3 top tips to help you submit a successful application:</p>
<ul><li>Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.</li><li>We would encourage you to include a cover letter as part of your application. It&rsquo;s your chance to tell us why you would be a brilliant addition to our team.</li><li>Take your time with your application and check there are no errors before final submission</li></ul>
<br>
Once you have submitted your application, we will be in touch as soon as possible with next steps.<br>
To find out more about Subsea7 visit our website here</div></div></div><p></p>

Project Admin Assistant - Istanbul

<div><div><div><p>We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.</p>
<p>At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.</p>
<p>In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.</p>
<p>Start your journey with us today.</p>
</div></div><div><div><div><div><p><b>Title: </b>Project Admin Assistant - Filyos
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Filyos, TR
</div></div></div></div><div><div><div><div><b>Job Closing Date: </b>19 Dec 2025
</div></div></div></div><div><div><div><div><div><div><div><div><b>What will you be doing?</b></div>
</div><div><div>
The Filyos Site Administration supports activity among Base Management and internal departments to support the Project. The primary interface is with Operations and Site Visitors, Husbandry, SCM, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.</div><br>
<div></div>
<div>
The Site Administrator supports Operations with functional responsibility detailed below:</div><br>
<div></div>
<ul>
<li>Performs both standard and advanced secretarial duties.</li>
<li>Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.</li>
<li>Engage with Istanbul Admin to book and confirm support services such as transport and accommodation.</li>
<li>Make necessary arrangements &amp; manage the allocation of cars / local transportation of Subsea7 Filyos Base and project personnel in Filyos.</li>
<li>Co-ordinate the local transportation supplier and SCM to ensure drivers and vehicles are available per operational request.</li>
<li>Monitor the catering supplier and re-orders stocks when required and also review the sub-contractor monthly consumption to allow Cost Control to recharge.</li>
<li>Maintaining basic office inventory or such stationery, IT equipment and arranging new requests with IT department when requested.</li>
<li>May be responsible for filing or compiling periodic reports or updating a database.</li>
<li>Daily and Weekly meeting request when required and record &lsquo;Minutes of Meeting&rsquo; with contractors as and when required.</li>
<li>May generate and maintain confidential files and reports for gate passes with HSE and Security.</li>
<li>Expected to contribute to creating a culture in line with Subsea 7 core values whilst ensuring familiarity with and adherence to our Code of Conduct.</li>
<li>Assist Operations team with general admin tasks as per job description throughout the project.</li>
<li>Assist with recording of project related costs for the SCM/Cost Control procedure for local expenditure committed on behalf of the project.</li>
</ul></div></div><div><div><div><b>What experience would we like you to have?</b></div>
</div><div><ul><li>Bachelor's degree or equivalent in Administration or related field.</li>
<li>2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.</li>
<li>Must be fluent in English (oral and written).</li>
<li>Effective interpersonal and communication skills and accurate reporting, both written and verbal.</li>
<li>Medium/Advance knowledge on Microsoft Pack office.</li></ul><br>
<div></div>
<div><b>
We Welcome Applications from People with Disabilities</b></div><br>
<div></div>
<div><b>
As per Turkish Labor Law and our inclusive hiring policy, we:</b></div><br>
<div></div>
<ul>
<li>Run a fair and accessible recruitment process.</li>
<li>Announce all vacancies transparently and equally.</li>
<li>Interview candidates with disabilities who meet the minimum qualifications.</li>
<li>Make necessary workplace adjustments when needed.</li>
<li>Support employees who acquire a disability during employment.</li></ul><br>
<div></div>
<div>
#LI-SS1</div></div></div></div><br>
<div></div>
</div></div></div></div><div><div><p><b>An environment where you can thrive</b><br>
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.</p>
<p>We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.</p>
<p>Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.</p>
<p><b>What happens next?</b><br>
If you would like to apply for this role, simply click the Apply button found on this page.</p>
<p>You may be prompted to set up a profile with us. It&rsquo;s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.</p>
<p>Here are 3 top tips to help you submit a successful application:</p>
<ul><li>Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.</li><li>We would encourage you to include a cover letter as part of your application. It&rsquo;s your chance to tell us why you would be a brilliant addition to our team.</li><li>Take your time with your application and check there are no errors before final submission</li></ul>
<br>
Once you have submitted your application, we will be in touch as soon as possible with next steps.<br>
To find out more about Subsea7 visit our website here</div></div></div><p></p>

Project Admin Assistant - Filyos

Subsea7

<div>
 <strong>
  What will you be doing?
  <br/>
  <br/>
 </strong>
 The Filyos Site Administration supports activity among Base Management and internal departments to support the Project. The primary interface is with Operations and Site Visitors, Husbandry, SCM, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.
 <br/>
 <br/>
 The Site Administrator supports Operations with functional responsibility detailed below:
 <br/>
 <br/>
 <ul>
  <li>
   Performs both standard and advanced secretarial duties.
  </li>
  <li>
   Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.
  </li>
  <li>
   Engage with Istanbul Admin to book and confirm support services such as transport and accommodation.
  </li>
  <li>
   Make necessary arrangements &amp; manage the allocation of cars / local transportation of Subsea7 Filyos Base and project personnel in Filyos.
  </li>
  <li>
   Co-ordinate the local transportation supplier and SCM to ensure drivers and vehicles are available per operational request.
  </li>
  <li>
   Monitor the catering supplier and re-orders stocks when required and also review the sub-contractor monthly consumption to allow Cost Control to recharge.
  </li>
  <li>
   Maintaining basic office inventory or such stationery, IT equipment and arranging new requests with IT department when requested.
  </li>
  <li>
   May be responsible for filing or compiling periodic reports or updating a database.
  </li>
  <li>
   Daily and Weekly meeting request when required and record &lsquo;Minutes of Meeting&rsquo; with contractors as and when required.
  </li>
  <li>
   May generate and maintain confidential files and reports for gate passes with HSE and Security.
  </li>
  <li>
   Expected to contribute to creating a culture in line with Subsea 7 core values whilst ensuring familiarity with and adherence to our Code of Conduct.
  </li>
  <li>
   Assist Operations team with general admin tasks as per job description throughout the project.
  </li>
  <li>
   Assist with recording of project related costs for the SCM/Cost Control procedure for local expenditure committed on behalf of the project.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What experience would we like you to have?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree or equivalent in Administration or related field.
  </li>
  <li>
   2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.
  </li>
  <li>
   Must be fluent in English (oral and written).
  </li>
  <li>
   Effective interpersonal and communication skills and accurate reporting, both written and verbal.
  </li>
  <li>
   Medium/Advance knowledge on Microsoft Pack office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We Welcome Applications From People With Disabilities
  <br/>
  <br/>
 </strong>
 <strong>
  As per Turkish Labor Law and our inclusive hiring policy, we:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Run a fair and accessible recruitment process.
  </li>
  <li>
   Announce all vacancies transparently and equally.
  </li>
  <li>
   Interview candidates with disabilities who meet the minimum qualifications.
  </li>
  <li>
   Make necessary workplace adjustments when needed.
  </li>
  <li>
   Support employees who acquire a disability during employment.
   <br/>
   <br/>
  </li>
 </ul>
</div>


Worley

A global professional services company in the UAE is seeking an Admin Coordinator. The role involves assisting project managers, coordinating tasks, and ensuring smooth communication. Ideal candidates will have strong organizational and communication skills, with a minimum requirement of a high school diploma. Join us to contribute to sustainable energy solutions and develop your career in a diverse environment.

Project Admin & Coordination Specialist

Wood

Overview <p>Wood is currently looking for a Project Controls Admin to support the day-to-day operations of the assigned site or project. The role is Dubai based, to be part of our in-house Project Controls team.</p> Responsibilities <ul><li>Input of personnel timesheets into the electronic database system to meet the weekly and monthly payroll deadlines</li><li>Billing support including raising of invoices</li><li>Prepare Business Travel Approval form and maintain Business Travel register and support in Invoicing for this</li><li>Maintain Intercompany billing register and do the profitability analysis</li><li>Managing job register (Budget) and keep updating its approval status</li><li>Check the coding and arithmetical accuracy of hours and data received</li><li>Weekly finalise and get client approval for overtime for offshore personnel (allowances / excess days)</li><li>Accurate entry of standby and training into time writing database</li><li>Managing project control documents and filing</li><li>Assistance with preparation of monthly client invoices in accordance with contract commercial terms and conditions</li><li>Prepare Personnel approval forms, get necessary approvals, and maintain the register</li><li>General administrative support to the team</li></ul> Qualifications for Internal Candidates <ul><li>Knowledge and experience of MS Office packages and Oracle.</li><li>Oil & gas experience is preferable</li></ul> Personal attributes <ul><li>High level of accuracy and detailed nature</li><li>Attention to detail and good team player</li></ul> Seniority level <ul><li>Associate</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Industries: Engineering Services, Oil and Gas, and Oil, Gas, and Mining</li></ul>

Project Controls Admin

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