project administrator

KONE

<div>Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
It's time to make a move. Join our flow.
We are looking for a dynamic Project Administrator based in Riyadh, Saudi Arabia. The Project Admin role is to perform project management tasks that include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
What will you do?
<ul><li>Collect information for Project Manager&rsquo;s and Supervisor decision making
</li><li>Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time
</li><li>Monitoring invoicing status vs. billing plan
</li><li>Update cost forecast with actuals and incoming invoices.
</li><li>Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
</li><li>Responsible for monitoring actual costs vs. plans and reports deviations
</li><li>Checks invoices without POs/GRs, books against planned primary costs
</li><li>Handle administration of change orders / variation sales
</li><li>Responsible for handling the contract / scope related claims in agreement with the Project Manager
</li><li>Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
</li><li>After the pre-closing review, in coordination with Project Manager and Supervisor
</li></ul>Are you the one?
<ul><li>Bachelor&rsquo;s degree in Business Administration or any related field.
</li><li>Minimum 2 -4 years of experience in administrative role.
</li><li>Excellent communication, presentation, and analytical skills.
</li><li>Excellent Microsoft office experience, SAP experience is a plus.
</li><li>Attention to details &ndash; You need to be an individual who is precise in their work, able to spot errors, and vigilant to ensure that any problems are corrected for accurate results.
</li><li>Highly motivated, goal-oriented, diligent, organized self-starter with an orientation towards a high level of customer service.
</li><li>Document controller experience, especially use of Aconex.
</li></ul>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Project Administrator

Penta Global Engineering

<div>
 
 
 Job Summary
 
 
 
 The
 
 Project Administrator (Site)
 
 serves as the primary on-site coordinator responsible for
 
 personnel mobilization, camp administration, and support services
 
 for both
 
 blue-collar and white-collar staff
 
 . The role ensures effective coordination between the
 
 Project Team, Human Resources, Government Relations, and internal departments
 
 to maintain smooth operations, optimal manpower deployment, efficient camp facilities, and full compliance with company policies and local regulations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Manpower Coordination &amp; Mobilization (Blue-Collar &amp; White-Collar)
 
 
 <ul>
 <li>
 Prepare, maintain, and update
 
 Manpower Loading Charts
 
 and mobilization schedules in coordination with Project Management.
 </li>
 <li>
 Liaise closely with HR for
 
 mobilization and demobilization
 
 , ensuring completion of all required forms, approvals, and clearances.
 </li>
 <li>
 Coordinate
 
 arrivals and departures
 
 , including transportation, accommodation, immigration, and permit formalities.
 </li>
 <li>
 Track workforce movements, including
 
 new mobilizations, reassignments, demobilizations, and long-leave status
 
 .
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate with
 
 Government Relations
 
 for permits, access passes, security clearances, and site regulatory requirements.
 </li>
 <li>
 Ensure all
 
 site-related medical examinations
 
 are scheduled, completed, and recorded.
 </li>
 <li>
 Ensure compliance with
 
 company policies, client requirements, HSE standards, UAE labour laws, and immigration regulations
 
 .
 </li>
 </ul>
 
 
 
 
 
 Onboarding &amp; Employee Support
 
 
 <ul>
 <li>
 Conduct
 
 site induction and onboarding sessions
 
 for newly mobilized personnel.
 </li>
 <li>
 Monitor, process, and track
 
 leave applications
 
 in line with approved manpower plans.
 </li>
 <li>
 Provide administrative and coordination support to
 
 client representatives and project personnel
 
 as required.
 </li>
 </ul>
 
 
 
 
 
 Camp &amp; Facilities Management
 
 
 <ul>
 <li>
 Oversee
 
 camp operations
 
 , including catering services, food quality, hygiene standards, and corrective actions.
 </li>
 <li>
 Supervise
 
 housekeeping services
 
 for accommodation units, toilets, and common/recreational areas to ensure sanitation standards.
 </li>
 <li>
 Maintain and submit
 
 daily camp reports
 
 , including occupancy status, maintenance logs, and cleaning schedules.
 </li>
 <li>
 Receive and address
 
 maintenance requests and employee complaints
 
 , ensuring timely resolution.
 </li>
 <li>
 Monitor and maintain
 
 inventory records of camp assets
 
 , including kitchen equipment, furniture, fixtures, and utilities.
 </li>
 </ul>
 
 
 
 
 
 Timekeeping &amp; Reporting
 
 
 <ul>
 <li>
 Ensure
 
 accurate recording and timely submission of timesheets
 
 for all site personnel.
 </li>
 <li>
 Support payroll and reporting processes by maintaining verified attendance and manpower data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in
 
 Administration, Human Resources, Logistics Management
 
 , or a related field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 as a
 
 Project Administrator (Site)
 
 or similar role within
 
 EPC, Oil &amp; Gas, or Mechanical projects
 
 .
 </li>
 <li>
 Proven experience managing
 
 large workforces exceeding 1,000 personnel
 
 (blue-collar and white-collar).
 </li>
 <li>
 Handling of HR grievances
 </li>
 <li>
 Strong working knowledge of
 
 UAE Labour Law, immigration procedures, camp management, and HSE requirements
 
 .
 </li>
 <li>
 Excellent organizational, communication, and stakeholder management skills.
 </li>
 <li>
 Proficient in
 
 MS Office
 
 ; experience with
 
 ERP systems or site management software
 
 is an advantage.
 </li>
 </ul>
 
 
</div>

Project Administrator (Site)

VASL

<div>
 
 Title:
 
 Project Administrator &amp; Purchasing specialist
 
 
 
 Job Type
 
 : Full-Time, Onsite
 
 
 
 Location
 
 : Plaza ONE, Next to PSO pump, Main GT road near DHA Phase 2 Gate 1, Islamabad
 
 
 
 Timings
 
 : 4 PM -1 AM (Pakistan Standard Time)
 
 
 
 ROLE OVERVIEW:
 
 
 
 We are looking for a detail-oriented and dependable resource to support our project operations and purchasing workflows. This role is split across
 
 Project Administration
 
 and
 
 Purchasing Support
 
 , with clear ownership of documentation, coordination, and data accuracy.
 
 
 The ideal candidate is organized, proactive, and comfortable working across multiple systems while supporting project managers, estimators, and operations teams.
 
 
 
 Project Administrator Responsibilities (2&ndash;3 Days Per Week)
 
 
 
 <ul>
 <li>
 Set up and maintain employee profiles, including tracking citizenship status, badging, background checks, certifications, and related documentation
 </li>
 <li>
 Schedule drug tests for employees as required and coordinate communication of results with customers
 </li>
 <li>
 Support project managers by entering data, updating project records, and maintaining accuracy within project management software
 </li>
 <li>
 Track onsite storage requirements and equipment rental needs and coordinate ordering as required
 </li>
 <li>
 Review job contracts and highlight relevant sections for the estimating and operations teams prior to final review and owner signature
 </li>
 <li>
 Support the estimating and sales teams as a Bid Coordinator, including:
 </li>
 <li>
 Sending monthly bid follow-up emails (1x per month)
 </li>
 <li>
 Updating and maintaining CRM records
 
 
 
 </li>
 </ul>
 
 Purchasing Support Responsibilities (1&ndash;2 Days Per Week)
 
 
 
 <ul>
 <li>
 Draft and track purchase orders (POs) issued to vendors
 </li>
 <li>
 Track field receipt tickets for delivered materials
 </li>
 <li>
 Monitor and track incoming vendor invoices using an MS Teams Kanban board
 </li>
 <li>
 Perform a basic three-way match between:
 </li>
 <li>
 Purchase Orders
 </li>
 <li>
 Receipt Tickets
 </li>
 <li>
 Vendor Invoices
 </li>
 <li>
 Verify pricing accuracy and flag discrepancies for review
 </li>
 <li>
 Post approved accounts payable entries into QuickBooks Online
 
 
 
 </li>
 </ul>
 (This responsibility will be phased in over time with training and is
 
 not expected during the initial months
 
 )
 
 
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong attention to detail and follow-through
 </li>
 <li>
 Comfort working with operational data, documents, and systems
 </li>
 <li>
 Ability to coordinate across teams and keep records accurate and up to date
 </li>
 <li>
 Experience with project administration, purchasing, or operations support is a plus
 </li>
 <li>
 Familiarity with tools like CRM systems, project management software, MS Teams/GSuite
 </li>
 </ul>
</div>

Project Administrator & Purchasing specialist

BTI Solutions

<div><div><div><div><div><div><div><div><div><h1 class="jobSectionHeader">Why work with us?</h1><h1 class="jobSectionHeader">
Proven people.</h1><div></div><div>
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers.<h1 class="jobSectionHeader">
Proven process.</h1><div></div><div>
Our approach to staffing isn&rsquo;t just a little bit different; it&rsquo;s a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions.
By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs.
Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization.<h1 class="jobSectionHeader">
Proven results.</h1><div>
More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results.<ul><li>
95% client satisfaction rate &ndash; measures client satisfaction vs. expectations.</li><li>
Our clients have worked with us for over 10 years, on average.</li><li>
BTI Solutions counts 4 Global Telecommunication companies as clients.</li><li>
Client referrals are BTI Solutions&rsquo; largest source of new clients.</li><li>
Google Review 4.4, Facebook Review 4.8</li></ul></div></div></div></div></div></div></div></div></div></div></div>
Real Estate Project Administrator AO7167671<div>
Top skills: 
<ul><li>Strong knowledge of architectural and construction processes, including construction documents and MEP systems</li><li>Proven ability to manage construction schedules, budgets, and consultants</li><li>Ability to communicate effectively with senior management and cross-functional stakeholders</li></ul> 
Schedule: Fully onsite 
 
KEY RESPONSIBILITIES/REQUIREMENTS: 
 
Work Location: 700 Sylvan Ave. Englewood Cliffs, NJ or 6625 Excellence Way Plano, TX 
 
Work Schedule: Fully Onsite (5-10% travel) 
 
Role Overview 
The Project Admin. &ndash; Corporate Real Estate is responsible for managing the full lifecycle of all Real Estate functions of portfolio management, leasing initiatives in alignment with corporate policies and business objectives and corporate interior construction projects including programming, design, budgeting, scheduling, and delivery. This role assists CRE PM while partnering with internal stakeholders, consultants, and vendors to ensure projects meet business requirements, budget, schedule, and quality standards while supporting workplace strategy. 
 
Key Responsibilities 
<ul><li>Manage overall project administration and coordination of all CRE design and construction projects.</li><li>Assist in programming and requirements development for workplace interior construction projects</li><li>Support to manage project schedules, budgets, and overall execution from planning through closeout</li><li>Serve as the primary point of contact for business stakeholders, steering committees, and project teams</li><li>Assist and coordinate selection and management of architects, engineers, contractors, and consultants</li><li>Collaborate with Facility Team, end-users, and design teams to develop design concepts, space plans, renderings, and furniture layouts</li><li>Support all phases of design and construction including document reviews.</li><li>Assist in reviewing contracts, cost estimates, change orders and invoices.</li><li>Conduct regular site observations and oversee QA/QC during design and construction</li><li>Assist to resolve design, construction, and field issues to maintain alignment with approved standards</li><li>Provide regular project status updates and reporting to CRE Project Manager</li><li>Contribute to CRE team by ensuring projects remain within approved budgets and schedule.</li></ul> 
Required Skills &amp; Experience 
<ul><li>Bachelor&rsquo;s degree in Interior Design, Architecture, Engineering, or Construction Management</li><li>Min. 3-5 years of relevant experience in workplace planning, interior design and construction project management</li><li>Knowledge of architectural and construction processes, including construction documents.</li><li>Ability to manage construction schedules, budgets, and consultants</li><li>Ability to communicate effectively with CRE team and cross-functional stakeholders</li><li>Strong organizational skills with the ability to manage multiple projects independently</li><li>High level of professionalism and commitment to team success</li><li>Proficiency in AutoCAD, MS Project, and Microsoft Office</li></ul> 
Preferred Qualifications 
<ul><li>Experience managing multi-site or multi-regional corporate real estate projects</li><li>Familiarity with integrated project tracking, reporting, and management systems</li><li>Strong leadership, mentoring, and problem-solving skills</li><li>Knowledge of workplace standards, sustainability design, and QA/QC best practices</li><li>Bilingual communication skills (English/Korean) preferred for coordination with US and HQ teams</li></ul></div></div>

Real Estate Project Administrator AO7167671

Gill Smart HR Consultancy

Job Title: Contract Administrator &ndash; Civil (Main Contracting Company) Location: Dubai, UAE Salary Range: AED 12,000 &ndash; AED 18,000 per monthJob Description: A leading Main Contracting Company in Dubai is seeking an experienced Contract Administrator with strong experience in high-rise building projects. The ideal candidate will be responsible for managing contractual matters, ensuring compliance with project requirements, and supporting the commercial and project teams throughout the project lifecycle.Key Responsibilities:<ul><li>Prepare and review contract documents, letters of intent, and subcontracts to ensure they align with the Main Contract and company risk policies.</li><li>Maintain a meticulous &quot;Contractual Correspondence Log.&quot; In the UAE, a missing notice can result in a complete loss of entitlement.</li><li>Assist in the preparation of Extension of Time (EOT) and Prolongation Cost claims, working closely with the Planning and Quantity Surveying teams</li><li>Coordinate with Operation, Procurement, and Finance teams</li><li>Track the validity of Performance Bonds, Advance Payment Guarantees, and All-Risks Insurance policies</li><li>Maintain accurate records and reporting to the commercial management department.</li></ul>Requirements:<ul><li>B.Tech / B.E in Civil Engineering or related field</li><li>5 to 8 years of experience as a Contract Administrator in a Construction Company.</li><li>Strong knowledge of construction contracts forms , fidic.</li><li>Excellent communication and negotiation skills.</li><li>UAE Experience is Mandatory</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Career growth opportunities</li><li>Company benefits as per UAE Labour Law</li></ul>How to Apply: Interested candidates meeting the above criteria may apply through Indeed with updated CV.Job Types: Full-time, PermanentPay: AED12,000.00 - AED18,000.00 per month

Contract Administrator- Civil Construction

Hill International, Inc.

<div>
 
 
 Location:
 
 North Coast
 
 
 We are looking for a
 
 Project Administrator
 
 to support our North Coast project by handling all administrative, coordination, scheduling, and documentation activities.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide full administrative support to the project team
 </li>
 <li>
 Coordinate schedules, meetings, and daily activities
 </li>
 <li>
 Manage project documentation and records
 </li>
 <li>
 Support operations and team coordination
 </li>
 <li>
 Liaise with Head Office and relevant departments
 </li>
 </ul>
 
 
 Requirements:
 
 
 
 - Bachelor&rsquo;s university degree.
 
 
 - 3+ years of experience in an administrative or project-based role.
 
 
 - Strong organizational, communication and coordination skills.
 
 
 - Good command of English and Arabic.
 
</div>

Administrative Assistant

Compass International LLC.

We are looking for a Project Manager with 8+years experience to manage organization of key client projectsResponsibilitiesLead all assigned projects as per the PMO methodology and enforces project standards<ul><li>Monitor project lifecycle from initiation to closure.</li><li>Lead the development of project deliverables for each project stage.</li><li>Develop a baseline project schedule and monitor project progress against it (actual versus planned targets).</li><li>Define and document projects Risk, Actions, Issues and Dependencies</li><li>Define and document project Change Request and ensure adherence to GIT change management process.</li><li>Identify and resolve project interdependencies in collaboration with the concerned project managers.</li><li>Identify key project stakeholders and assigns individual responsibilities</li><li>Support project managers as needed.</li><li>Ensures project documents are complete, current, and stored appropriately as per standards</li><li>Manages day-to-day operational aspects of a project and scope.</li><li>Reviews deliverables prepared by team before passing for approval</li><li>Ensures projects meet industry leading quality standards.</li><li>Constantly monitor and report on progress of the projects to all stakeholders.</li><li>Develops effective working relationships and ongoing management processes for the project.</li></ul>Requirements and skills<ul><li>5-8 years of experience in the same field required</li><li>Bachelors of computer science or engineering for technical project managers</li><li>Proven working experience as a project administrator in the information technology sector</li><li>Solid technical background, with understanding or hands-on experience in software development and web technologies</li><li>Excellent client-facing and internal communication skills</li><li>Excellent written and verbal communication skills</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Strong working knowledge of Microsoft Office</li><li>PMP certification is a plus</li><li>Candidate available to join are preferred</li></ul>Job Types: Full-time, PermanentPay: AED1.00 per month

Project Coordinator

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