project administrator

Turner Construction Company

<div>
 
 Division:
 
 New York North
 
 
 
 Project Location(s):
 
 Batavia, NY 14020 USA
 
 
 
 Minimum Years Experience:
 
 
 
 
 Travel Involved:
 
 10-20%
 
 
 
 Job Type:
 
 Regular
 
 
 
 Job Classification:
 
 Experienced
 
 
 
 Education:
 
 
 
 
 Job Family:
 
 Administrative Support
 
 
 
 Compensation:
 
 Salaried Non-Exempt
 
 
 The salary range for this position is estimated to be 42,000.00 - 57,000.00 USD annualized.
 
 
 Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
 
 
 Essential Duties &amp; Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
 </li>
 <li>
 Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
 </li>
 <li>
 Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
 </li>
 <li>
 Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
 </li>
 <li>
 Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
 </li>
 <li>
 Create and maintain project organizational and seating charts.
 </li>
 <li>
 Coordinate travel reservations, business accommodations, itineraries, and agendas.
 </li>
 <li>
 Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
 </li>
 <li>
 Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
 </li>
 <li>
 Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
 </li>
 <li>
 In collaboration with Project Manager, establish and maintain protocols for project site visitors.
 </li>
 <li>
 Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
 </li>
 <li>
 Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
 </li>
 <li>
 Conduct project specific orientation and transitions for project staff.
 </li>
 <li>
 Maintain organized project filing system and coordinate document retrieval schedules.
 </li>
 <li>
 Order supplies to support project office needs.
 </li>
 <li>
 Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
 </li>
 <li>
 Assist with special projects and coordinate events.
 </li>
 <li>
 Other activities, duties, and responsibilities assigned.
 
 
 
 </li>
 </ul>
 The salary range for this position is estimated to be $42,000 - $57,000 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
 
 
 This is not a remote/hybrid position and will be based in a Turner office or project location.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
 </li>
 <li>
 College degree and/or relevant administrative skills certification, a plus
 </li>
 <li>
 High degree of detail, accuracy, and organizational skills
 </li>
 <li>
 Maintain confidential information
 </li>
 <li>
 Work with some direction and oversight, and as part of team
 </li>
 <li>
 Approachable, proactive, positive, and professional attitude
 </li>
 <li>
 Professional verbal communication and written business communication skills
 </li>
 <li>
 Able to conduct research and proofread
 </li>
 <li>
 Exhibit active listening skills and follow through on commitments
 </li>
 <li>
 Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
 </li>
 <li>
 Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
 </li>
 <li>
 Commissioned Notary Public, a plus
 
 
 
 </li>
 </ul>
 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
 
 
 Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
 
 
 
 Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
 
</div>

Project Administrator

AtkinsRéalis

<div>Overview<h2 class="jobSectionHeader">
AtkinsR&eacute;alis is looking for a Contract Administrator to be based in Riyadh, KSA.</h2><h2 class="jobSectionHeader">
The Contract Administrator will support contract administration activities while being seconded to a client site in Riyadh. This role will focus on ensuring accurate documentation, processing invoices, managing timesheets, and providing general administrative support to the project team.</h2>
Your role<ul><li><h2 class="jobSectionHeader">
Support day-to-day contract administration activities on the client side</h2></li><li><h2 class="jobSectionHeader">
Review and validate timesheets to ensure accuracy and compliance</h2></li><li><h2 class="jobSectionHeader">
Process invoices and track payment status in coordination with relevant teams</h2></li><li><h2 class="jobSectionHeader">
Assist in maintaining contract documentation, records, and tracking systems</h2></li><li><h2 class="jobSectionHeader">
Support contract management activities, including document control and compliance checks</h2></li><li><h2 class="jobSectionHeader">
Perform general administrative duties to support project operations</h2></li><li><h2 class="jobSectionHeader">
Coordinate with internal teams and client stakeholders to ensure smooth workflow and timely information sharing</h2></li></ul>
About you<ul><li><h2 class="jobSectionHeader">
1&ndash;5 years of experience in administration, document management, or project controls</h2></li><li><h2 class="jobSectionHeader">
Prior experience in contract administration or similar support roles is preferred</h2></li><li><h2 class="jobSectionHeader">
Strong attention to detail and organizational skills</h2></li><li><h2 class="jobSectionHeader">
Ability to manage multiple tasks and meet deadlines</h2></li><li><h2 class="jobSectionHeader">
Good communication and coordination skills</h2></li><li><h2 class="jobSectionHeader">
Proficiency in MS Office (Excel, Word, Outlook)</h2></li><li><h2 class="jobSectionHeader">
Degree is not essential; relevant experience and practical knowledge will be considered</h2></li></ul>
Rewards &amp; benefits<h2 class="jobSectionHeader">
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</h2><h2 class="jobSectionHeader">
This includes:</h2><ul><li><h2 class="jobSectionHeader">
Tax-free salary.</h2></li><li><h2 class="jobSectionHeader">
Comprehensive life insurance coverage.</h2></li><li><h2 class="jobSectionHeader">
Premium medical insurance for you and your dependents.</h2></li><li><h2 class="jobSectionHeader">
Generous annual leave balance.</h2></li><li><h2 class="jobSectionHeader">
Flexible and hybrid work solutions.</h2></li><li><h2 class="jobSectionHeader">
Remote work opportunities outside of country.</h2></li><li><h2 class="jobSectionHeader">
Company gratuity scheme.</h2></li><li><h2 class="jobSectionHeader">
Discretionary bonus program.</h2></li><li><h2 class="jobSectionHeader">
Annual flight contribution.</h2></li><li><h2 class="jobSectionHeader">
Relocation assistance.</h2></li><li><h2 class="jobSectionHeader">
Transportation &amp; housing allowances (available for remote work locations).</h2></li><li><h2 class="jobSectionHeader">
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</h2></li></ul><h2 class="jobSectionHeader">
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</h2><h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2><h2 class="jobSectionHeader">
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</h2></div>

Contract Administrator

Integration and Technology Services

Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a welcoming environment. This position offers an exciting opportunity to showcase your administrative expertise while supporting various departments and maintaining organizational excellence. If you thrive in fast-paced environments and enjoy multitasking with a positive attitude, we want to hear from you!Responsibilities<ul><li>Professional verbal and written communication skills, including attention to detail.</li><li>Coordinate and process documents such as purchase orders, work orders, and project related paperwork.</li><li>Track and follow up on outstanding items to help ensure timely completion.</li><li>Reviewing, editing, and managing AIA Contracts and Pay Applications.</li><li>Coordinating and assembling project close-out manuals.</li><li>Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Maintain organized filing systems, data entry, and record keeping, using tools like Microsoft Office, OneDrive, etc.</li><li>Help with calendar management and scheduling for meetings, appointments, and events with strong time management skills.</li><li>Perform clerical duties such as proofreading documents, managing correspondence, and ensuring accuracy in all communications.</li><li>Support office management tasks including supply inventory, ordering materials, and coordinating maintenance or repairs.</li><li>Help support office operations and special projects as assigned.</li></ul>Required Skills and Abilities<ul><li>Proven experience with office management, clerical tasks, and administrative support in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive), BlueBeam, Adobe, Bluefolder, CompanyCam, Procore, etc.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Bilingual abilities are highly desirable but not a necessity.</li><li>Understanding of construction terminology and processes required.</li><li>Proper note-taking skills are neccessary.</li><li>Personal assistant or calendar management experience demonstrating reliability and discretion.</li></ul>This job will be in-person, at different locations, during the first 30 to 60 days of training. Once the team is comfortable, the job will be remote 4 days and Mandatory in-person meetings every Tuesday. Tuesday&rsquo;s lunch will be provided.Join us as an Office Administrator where your proactive approach will make a real difference! We value energetic professionals who are eager to contribute their skills to create an efficient workplace environment while providing outstanding support across our organization. This paid position offers the chance to develop your career within a vibrant team dedicated to excellence!Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in The Colony, TX 75056

Office Administrator - Low Voltage Construction

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

TECHTRANS INTERNATIONAL

<div><div>TechTrans International provides language services and travel logistics &ndash; language teaching, interpreting, translating, travel coordination and much more. We have international offices, staff and clients calling us from around the world.</div>
<div></div><div><div>We are seeking an experienced, remote Program Portal Administrator within the United States for a contingent opportunity (based on contract award). In this journeyman-level role, you will perform program portal administration and information management functions in support of the ILS2 Task Order execution, ensuring the effective operation of digital collaboration platforms and centralized data repositories. You will manage user access, permissions, and dashboards that provide visibility into program performance across logistics, sustainment, and contingency operations. This position focuses strictly on portal administration and data management to enhance transparency and enable data-driven program management; it does not provide IT infrastructure support, cybersecurity operations, or program-level decision-making authority.</div>
<div></div><div>KEY RESPONSIBILITIES:</div>
<ul><li>Portal Administration: Perform portal administration and information management to ensure the seamless operation of digital collaboration platforms and centralized data repositories.</li>
<li>Access &amp; Security Controls: Administer user access, permissions, and security controls to maintain data integrity and strict compliance with program requirements.</li>
<li>Dashboard &amp; Interface Maintenance: Maintain dashboards, reporting tools, and data interfaces providing visibility into logistics, sustainment, and contingency operations.</li>
<li>Cross-Functional Data Integration: Coordinate with program leadership and functional teams to integrate data inputs, ensuring the accuracy, consistency, and timeliness of information.</li>
<li>Reporting &amp; Transition Support: Enable efficient data access and visualization for decision-making, establish portal configurations, and ensure data system continuity across program phases while working independently.</li>
</ul><div>QUALIFICATIONS &amp; EXPERIENCE:</div>
<ul><li>Security Clearance: Must possess and maintain an active U.S. Secret security clearance.</li>
<li>Experience: 3 to 10 years of professional experience supporting information technology systems, networks, applications, databases, communications, systems administration, user support, and operational IT services.</li>
<li>Education: Bachelor's (BA/BS) or Master's (MA/MS) degree.</li></ul></div></div>

Program Portal Administrator – Contingent

Booz Allen Hamilton

<div>Knowledge Management Specialist and Scrum Master
The Opportunity:
As a scrum master, you&rsquo;re passionate about outcomes and supporting a development team that&rsquo;s creating efficiency in critical projects. You know the importance of Agile best practices and how to combat challenges early to get work done. We need an experienced scrum master like you to create solutions that&rsquo;ll make critical information accessible and discoverable.
On our team, you&rsquo;ll coach a development team to their highest performance level, while ensuring the scrum project is successfully progressed. You&rsquo;ll ensure scrum principles and approaches are understood correctly by the team and key stakeholders. Using tools like Jira, GitLab, and Confluence, you&rsquo;ll strengthen sustainable process improvements to help your team develop cyber solutions to combat the most advanced adversaries.
In this role, you&rsquo;ll directly impact CNO capability development by enabling developers to do their best work and foster a culture of continuous learning and improvement. This is an opportunity to grow your experience in the access development environment while successfully delivering project solutions that will support the national security mission.
Work with us as we strengthen operational excellence for national security.
Join us. The world can&rsquo;t wait.
You Have:<ul><li>
5+ years of experience working as a Scrum Master</li><li>
Experience in agile project management and knowledge management tools like Jira, GitLab, and Confluence, including creating integrated Jira and Confluence views and dashboards</li><li>
Experience as a Jira and Confluence project administrator</li><li>
Experience working with and briefing client management</li><li>
Experience teaching technical teams Agile framework concepts</li><li>
Ability to organize and problem solve with a mindset of continuous learning and improvement</li><li>
TS/SCI clearance with a polygraph</li><li>
HS diploma or GED and 6+ years of experience in knowledge management or Bachelor's degree and 5+ years of experience in knowledge management</li></ul>
Nice If You Have:<ul><li>
Knowledge of software development environments including AI/ML, analytic development, exploit development, or malware reverse engineering</li><li>
Bachelor's degree</li><li>
Certified Scrum Master (CSM), SAFe Scrum Master, or ICAgile ACP-ATF Certification</li></ul>
Clearance:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.
Compensation
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen&rsquo;s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.
Salary at Booz Allen is determined by various factors, including but not limited to location, the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $86,900.00 to $198,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen&rsquo;s total compensation package for employees. This posting will close within 90 days from the Posting Date.
Identity Statement
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Candidate AI Usage Policy
AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.
Work Model 
Our people-first culture prioritizes the benefits of collaboration, whether it occurs in person or virtually. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.<ul><li>
Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.</li><li>
Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen facility frequently, in alignment with leadership expectations and the needs of the role. You may also be required to work from or visit a customer facility.</li><li>
Onsite: If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.</li></ul>
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.</div>

Knowledge Management Specialist and Scrum Master

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Location Requirements: Candidate must reside in the geography-area shown in the job posting.
What this job involves:
As a Project Coordinator with JLL Project and Development Services (PDS), you will provide essential support to the Project Management Office and Project Management team within your assigned region. This position offers an excellent opportunity to build your expertise in construction project administration while collaborating with a dynamic team that utilizes industry-leading project management technology. You will play a vital role in ensuring smooth project execution from start to finish, overseeing critical data management, financial processes, and project documentation that keep complex initiatives running efficiently.
We are seeking a project coordinator who demonstrates the drive to get things done and takes a proactive approach to their work&mdash;someone who thrives in and quickly adapts to a constantly changing environment. The ideal candidate will bring the experience needed to work with minimal oversight, effectively planning, prioritizing and organizing a diverse workload across various project types. You will be a strong collaborative partner, working closely with the team to achieve project goals and deliver exceptional results.
What your day-to-day will look like:<ul><li>
Supporting project managers throughout the complete project lifecycle, from initial planning through construction and final closeout, ensuring adherence to established guidelines and quality standards.</li><li>
Maintaining project documentation and files in compliance with JLL and Client requirements and ensuring projects are audited at time of project closeout.</li><li>
Navigating and performing tasks efficiently across multiple systems and platforms, ensuring seamless data flow and consistency between procurement, financial, document management, and project tracking systems.</li><li>
Processing purchase orders, change orders, and budget approvals while maintaining meticulous project documentation and organizing critical files to support seamless project execution.</li><li>
Coordinating with vendors and supporting Project Managers with vendor management activities, serving as a liaison to ensure timely responses and proper documentation throughout the project lifecycle.</li><li>
Reviewing vendor invoices to confirm accuracy of billing information, verify completion of work, and ensure all required approvals are obtained before processing payments.</li><li>
Monitoring project databases and real-time reporting systems to maintain data integrity, track key performance indicators, and ensure projects remain within budget and on schedule.</li><li>
Utilizing PDS technology platforms to support account metrics, analyze schedule and financial performance data, and ensure procurement compliance across multiple simultaneous projects.</li><li>
Developing subject matter expertise in the Ingenious platform to serve as a</li><li>
resource for Project Managers, providing system guidance, troubleshooting support, and training to enhance team proficiency and system adoption.</li><li>
Assisting Project Managers with downloading, organizing, and archiving critical project documentation including As Builts, asbestos reports, permits, warranties, and other closeout deliverables to support compliance and record-keeping requirements.</li><li>
Collaborating closely with your PMO teammates to implement best practices, support process improvements, and maintain the high service standards that define JLL's client relationships.</li></ul> 
Required Qualifications:<ul><li>
Minimum 2 years of practical experience in construction management or real estate management specifically in a project administration, coordination, or accounting support capacity.</li><li>
Demonstrated proficiency with Microsoft Office Suite, particularly Teams, Excel, SharePoint, and PowerPoint, with ability to leverage these tools for reporting, collaboration, and presentation purposes.</li><li>
Proven ability to work effectively in a matrixed corporate environment, managing multiple projects simultaneously while maintaining exceptional attention to detail and data accuracy.</li><li>
Strong written and verbal communication skills with ability to communicate succinctly and professionally with executive-level stakeholders and cross-functional team members.</li><li>
Ability to navigate and work efficiently across multiple technology platforms and systems simultaneously, with aptitude for learning new software applications.</li></ul> 
Preferred Qualifications:<ul><li>
Bachelor&rsquo;s Degree (BA/BS)</li></ul><ul><li>
Accounting or contracts experience in the construction or real estate industry, providing foundational understanding of financial processes and documentation requirements.</li><li>
Experience with Ingenious and Corrigo or demonstrated ability to quickly learn specialized project management platforms.</li><li>
Background supporting projects within corporate real estate environments, with understanding of how construction initiatives integrate with broader business operations.</li><li>
Familiarity with construction terminology, project phases, and typical workflows that occur throughout the lifecycle of a project.</li><li>
Track record of proactive problem-solving and identifying process improvements, demonstrating initiative beyond assigned responsibilities.</li><li>
Professional interest in career development within project management, construction management, or real estate services, with openness to skill development opportunities.</li></ul>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
73,500.00 &ndash; 105,800.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote &ndash;Denver, CO
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Construction Projects Coordinator

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