project administrator

Enertec

<p>We are looking for Project Administrator<br/>in Doha, Qatar</p><p>Requirements:</p><p>Bachelor's degree in Business Administration or related field.<br/>Minimum 3-5 years of experience in a similar role, preferably on oil and gas projects<br/>.<br/>Good knowledge of document control and energy industry practices.<br/>Proficient in MS Office (Word, Excel, Outlook) and basic document control systems.<br/>Strong communication and organizational skills.<br/>Female/ Male candidates only</p><p>Must be currently based in Qatar<br/>and ready to join immediately.</p><p>Key Responsibilities:</p><p>Provide administrative support to the project team and site office.<br/>Manage and organize project documentation, reports, and correspondence.<br/>Prepare letters, memos, and meeting minutes .</p><p>Preparing/ maintaining HR timesheets ,HR/ Administrational records .<br/>Assist in tracking administrational timelines, submissions, and approvals<br/>Maintain proper filing systems (hard copy and digital) for all project records.</p><p>Job Type: Full-time</p><p>Pay: Up to QAR3,500.00 per month</p>

Project administrator

Oxford Policy Management

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Management
 </strong>
 team at Oxford Policy Management is currently seeking a
 <strong>
  Project Administrator
 </strong>
 on a
 <strong>
  6 month fixed-term
 </strong>
 basis.
 <br/>
 <br/>
 The position will be located in our
 <strong>
  Islamabad, Pakistan
 </strong>
 office.
 <br/>
 <br/>
 We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.
 <br/>
 <br/>
 Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.
 <br/>
 <br/>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 OPM is a global organization whose mission is to work for a fairer world. Fundamental to this is delivering successful projects, meeting our end clients&rsquo; needs and our own internal commitments. OPM is keen to further develop the &lsquo;fit-for-purpose&rsquo; Project Management capability needed to deliver consistently successful projects regardless of size or complexity.
 <br/>
 <br/>
 The Project Administrator will be responsible for supporting all aspects of the project across the lifecycle, through delivery and closedown . The Project Administrator provides support to ensure that projects are delivered to contract and on budget, whilst meeting OPM&rsquo;s professional standards/frameworks, client requirements, relevant industry regulations and ensuring effective governance.
 <br/>
 <br/>
 <strong>
  Key Primary R Esponsibilities
  <br/>
  <br/>
 </strong>
 The Project Administrator supports the project with administration, co-ordination, planning and control of the project , including :
 <br/>
 <br/>
 <strong>
  Scope and Schedule Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support baseline change requests as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Project Execution and Control
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support project start up in line with OPM&rsquo;s policies and processes .
  </li>
  <li>
   Support appropriate review and sign off for both supplier , sub- contractor and client contracts
  </li>
  <li>
   Provide information for data collection, analysis and reports as requested
  </li>
  <li>
   Communicate and highlight project process compliance issues as appropriate
  </li>
  <li>
   Support the maintenance of project information data (file structures, document control, system data and archives)
  </li>
  <li>
   Support project gates / boards and reviews at appropriate times in the project lifecycle
  </li>
  <li>
   Provide information for project audit s as required
  </li>
  <li>
   Support project closedown in line with OPM&rsquo;s policies and processes
  </li>
  <li>
   Provide logistical support, including reviewing security requirements, arranging flights &amp; hotels, transfers and any other transport that may be required given security needs, support visa applications where appropriate
  </li>
  <li>
   Assist with the coordination of project events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Risk and Issue Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work with the PM to update the risk register
  </li>
  <li>
   Capture mitigation actions , contingency plans, and close items when concluded
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Finance and cost control management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with providing financial data for forecasting
  </li>
  <li>
   Collaborate with Accounts Payable to p rocess project purchases and costs in line with OPM&rsquo;s policies and client requirements
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Resource and people management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide effective communication to the project teams, internal and external stakeholders, partners, suppliers and customers
  </li>
  <li>
   Support the negotiation and contracting for the provision of goods and/or services &ndash; drafting and tracking contracts and m onitoring compliance
  </li>
  <li>
   Liaise with stakeholders from across the project, supporting the Project Manager with any operational project queries
  </li>
  <li>
   Support suppliers with OPMs procedures and docume nt s as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Professional Knowledge
  <br/>
  <br/>
 </strong>
 <strong>
  Key Qualifications / Experience / Skills / Behaviours
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge and experience of the international development business would be desirable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Project Delivery Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Some previous experience of successfully supporting low complexity/risk projects, across part or the full lifecycle
  </li>
  <li>
   Demonstrated administrative skills with experience on systems, process and tools
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High levels of numeracy, accuracy and attention to detail.
  </li>
  <li>
   Strong written skills
  </li>
  <li>
   MS office proficiency (experience with MS Dynamics advantageous )
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Well organized and efficient, able to multi-task
  </li>
  <li>
   Excellent communication skills, both written and verbal
  </li>
  <li>
   Comfortable engaging with stakeholders at all levels
  </li>
  <li>
   Enthusiasm, persistence, presence and self-motivation
  </li>
  <li>
   Solutions focused with excellent attention to detail
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Behavioral Capabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Problem solver: Curious about and energized by solving problems. Focuses on continuous improvement and the learning that comes from this, and encourages same approach in others
  </li>
  <li>
   Impact &amp; Delivery oriented: proactive can-do attitude. Balances multiple priorities by effective planning and delegating whilst retaining accountability to deliver to deadlines
  </li>
  <li>
   Inspiring: Demonstrates belief, energy and passion for achieving goals. Resilient and positive when faced with challenges and setbacks. Cares about those they work with.
  </li>
  <li>
   Judgement: Comfortable to make clear decisions, uses knowledge - own and others &ndash; to form options before choosing best approach
  </li>
  <li>
   Communication: Active listener, clear in expressing ideas and requirements. Responsive to the input of others and encourages inclusive dialogue
  </li>
  <li>
   Collaborative: Works collaboratively and effectively with others to achieve common goals within immediate and wider teams, as well as across external networks and clients/donor
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   We enable colleagues&rsquo; capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
  </li>
  <li>
   Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
  </li>
  <li>
   We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
  </li>
  <li>
   Wellbeing resources including a global Employee Assistance Program and access to the UnMind app.
  </li>
  <li>
   Competitive salary and contributory pension scheme.
   <br/>
   <br/>
  </li>
 </ul>
 We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.
 <br/>
 <br/>
 Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.
 <br/>
 <br/>
 <strong>
  Application
  <br/>
  <br/>
 </strong>
 If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.
 <br/>
 <br/>
 Please submit your application through our careers&rsquo; site by the closing date OR We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.
 <br/>
 <br/>
 We may close this advertisement before the published closing date, should a suitable candidate be identified.
 <br/>
 <br/>
 Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in
 <strong>
  country
 </strong>
 for their application to be considered.
 <br/>
 <br/>
 Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.
</div>


Project Administrator

<div>Overview:
<div>
The <b>Project Management </b>team at Oxford Policy Management is currently seeking a <b>Project Administrator</b> on a <b>6 month fixed-term</b> basis.</div><div><br>
</div><div>The position will be located in our <b>Islamabad, Pakistan</b> office.</div><div></div><div><br>
We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.</div><div><br>
</div><div>Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.</div>
Position Summary:
<div>
OPM is a global organization whose mission is to work for a fairer world. Fundamental to this is delivering successful projects, meeting our end clients&rsquo; needs and our own internal commitments. OPM is keen to further develop the &lsquo;fit-for-purpose&rsquo; Project Management capability needed to deliver consistently successful projects regardless of size or complexity.</div><div></div><div><br>
The Project Administrator will be responsible for supporting all aspects of the project across the lifecycle, through delivery and closedown. The Project Administrator provides support to ensure that projects are delivered to contract and on budget, whilst meeting OPM&rsquo;s professional standards/frameworks, client requirements, relevant industry regulations and ensuring effective governance.</div><div></div><div><b><br>
Key </b><b>Primary</b><b> R</b><b>esponsibilities</b></div><div></div><div><br>
The Project Administrator supports the project with administration, co-ordination, planning and control of the project, including:</div><div></div><div><b><br>
Scope and Schedule Management</b></div><br>
<div></div><ul><li>
Support baseline change requests as required</li></ul><div></div><div><b><br>
Project Execution and Control</b></div><br>
<div></div><ul><li>
Support project start up in line with OPM&rsquo;s policies and processes.</li><li>
Support appropriate review and sign off for both supplier, sub-contractor and client contracts</li><li>
Provide information for data collection, analysis and reports as requested</li><li>
Communicate and highlight project process compliance issues as appropriate</li><li>
Support the maintenance of project information data (file structures, document control, system data and archives)</li><li>
Support project gates / boards and reviews at appropriate times in the project lifecycle</li><li>
Provide information for project audits as required</li><li>
Support project closedown in line with OPM&rsquo;s policies and processes</li><li>
Provide logistical support, including reviewing security requirements, arranging flights &amp; hotels, transfers and any other transport that may be required given security needs, support visa applications where appropriate</li><li>
Assist with the coordination of project events</li></ul><div></div><div><b><br>
Risk and Issue Management</b></div><br>
<div></div><ul><li>
Work with the PM to update the risk register</li><li>
Capture mitigation actions, contingency plans, and close items when concluded</li></ul><div></div><div><b><br>
Finance and cost control management</b></div><br>
<div></div><ul><li>
Assist with providing financial data for forecasting</li><li>
Collaborate with Accounts Payable to process project purchases and costs in line with OPM&rsquo;s policies and client requirements</li></ul><div></div><div><b><br>
Resource and people management</b></div><br>
<div></div><ul><li>
Provide effective communication to the project teams, internal and external stakeholders, partners, suppliers and customers</li><li>
Support the negotiation and contracting for the provision of goods and/or services &ndash; drafting and tracking contracts and monitoring compliance</li><li>
Liaise with stakeholders from across the project, supporting the Project Manager with any operational project queries</li><li>
Support suppliers with OPMs procedures and documents as required</li></ul>
Key Qualifications / Experience / Skills / Behaviours:
<div><b>
Professional knowledge</b>:</div><ul><li>
Knowledge and experience of the international development business would be desirable</li></ul><div></div><div><b><br>
Project delivery experience</b>:</div><ul><li>
Some previous experience of successfully supporting low complexity/risk projects, across part or the full lifecycle</li><li>
Demonstrated administrative skills with experience on systems, process and tools</li></ul><div></div><div><b><br>
Technical Skills</b></div><ul><li>
High levels of numeracy, accuracy and attention to detail.</li><li>
Strong written skills</li><li>
MS office proficiency (experience with MS Dynamics advantageous)</li></ul><div></div><div><b><br>
Attributes:</b></div><ul><li>
Well organized and efficient, able to multi-task</li><li>
Excellent communication skills, both written and verbal</li><li>
Comfortable engaging with stakeholders at all levels</li><li>
Enthusiasm, persistence, presence and self-motivation</li><li>
Solutions focused with excellent attention to detail</li></ul><div></div><div><b><br>
Behavioral capabilities:</b></div><ul><li><b>
Problem solver: </b>Curious about and energized by solving problems. Focuses on continuous improvement and the learning that comes from this, and encourages same approach in others</li><li><b>
Impact &amp; Delivery oriented: </b>proactive can-do attitude. Balances multiple priorities by effective planning and delegating whilst retaining accountability to deliver to deadlines</li><li><b>
Inspiring: </b>Demonstrates belief, energy and passion for achieving goals. Resilient and positive when faced with challenges and setbacks. Cares about those they work with.</li><li><b>
Judgement: </b>Comfortable to make clear decisions, uses knowledge - own and others &ndash; to form options before choosing best approach</li><li><b>
Communication: </b>Active listener, clear in expressing ideas and requirements. Responsive to the input of others and encourages inclusive dialogue</li><li><b>
Collaborative: </b>Works collaboratively and effectively with others to achieve common goals within immediate and wider teams, as well as across external networks and clients/donor</li></ul>
Our Offer:
<ul><li>We enable colleagues&rsquo; capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.</li><li>
Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.</li><li>
We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.</li><li>
Wellbeing resources including a global Employee Assistance Program and access to the UnMind app.</li><li>
Competitive salary and contributory pension scheme.</li></ul><div>
We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.</div><div><br>
</div><div>Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.</div>
Application:
<div>
If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.</div><div><br>
</div><div>Please submit your application through our careers&rsquo; site by the closing date OR We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.</div><div><br>
</div><div>We may close this advertisement before the published closing date, should a suitable candidate be identified.</div><div></div><div><br>
Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in <b>country</b> for their application to be considered.</div><div></div><div><br>
Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.</div></div><div></div>

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Project </b><b>Administrator </b>to join our team! In this role, you will be the operational &ldquo;glue&rdquo; for a major transportation-related program in Riyadh Saudi Arabia&mdash;coordinating schedules, documentation, stakeholder communications, and logistics so our technical teams can deliver the project&rsquo;s assessment, guideline development, framework, and advisory workstreams on time and to spec. You will help orchestrate reporting cycles and approvals that span traffic signal operations, TCC operations, ITS, multimodal, enforcement, and implementation frameworks.
</p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li>Calendar &amp; workflow coordination for multi-agency meetings, workshops, field surveys, audits, trainings, and review boards; maintain master schedules, track milestones, and flag risks or bottlenecks for leadership.
</li><li>Drive the monthly, quarterly, and final reporting cadence: compile inputs, format and quality-check figures/tables, manage approvals, and submit to the client&rsquo;s channels in line with scope requirements (Monthly Progress Reports, Comprehensive Evaluation Reports, Framework documents, O&amp;M documents, Technical/Operational Manuals, Final Report).
</li><li>Document control: register, version, and archive correspondence, minutes, submittals, RFIs, action logs, and deliverables; maintain both digital (EDMS/contract management) and hard-copy libraries aligned with project standards.
</li><li>Meeting support: prepare agendas, briefers, and executive summaries; take minutes with clear decisions/action owners/due dates; track closure.
</li><li>Stakeholder liaison: coordinate with RCRC, Parsons teams, contractors, and partner entities to align schedules, inputs, and approvals; maintain contact lists and distribution groups.
</li><li>Logistics &amp; onboarding: arrange room bookings, access permits, travel support for field teams, visitor passes, and onboarding checklists; maintain team rosters and training/qualification trackers consistent with the capacity-building agenda.
</li><li>Template governance: maintain branded templates (reports, slide decks, registers), numbering schemes, and style guides to ensure consistency across all guideline/framework deliverables.
</li><li>Data hygiene: perform basic QA checks on tables, KPIs, and attachments prior to submission; ensure cross-referencing and annexes are complete.
</li><li>Support organizational framework documentation (role definitions, RACI updates, job description registers) and associated approvals.
</li><li>Compliance &amp; audit readiness: maintain evidence logs (attendance, approvals, transmittals) to support quality, coordination, risk/issue tracking, and audit trails per the scope.
</li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li>8+ years of administrative/project coordination experience supporting large, multi-disciplinary programs (public sector or infrastructure preferred).
</li><li>Expert calendar and meeting management across senior stakeholders; proactive milestone tracking and follow-up discipline.
</li><li>Strong documentation skills: formatting, version control, approval workflows, and archiving across EDMS/contract management systems; mastery of Microsoft Office (Word, Excel, PowerPoint, Outlook).
</li><li>Reporting cadence experience (monthly/quarterly/final), with an eye for detail and consistency across technical guidelines/framework deliverables.
</li><li>Excellent written and verbal communication; able to draft correspondence, minutes, and executive summaries for leadership.
</li><li>Excellent verbal and written communication skills in Arabic and English are required.
</li></ul><p></p><p><b>What Desired Skills You'll Bring:
</b></p><ul><li>Familiarity with engineering terminology and deliverables (signals, TCC operations, ITS, multimodal, traveler information, enforcement) would be beneficial.
</li><li>Experience coordinating capacity-building activities (training schedules, records, and certifications).
</li><li>Comfort with project/collaboration platforms (e.g., MS Project, Asana/Trello, SharePoint/Teams) and simple KPI tracking dashboards.
</li><li>High integrity, discretion, and reliability when handling sensitive information; strong problem-solving and service mindset in fast-paced environments.
</li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Inmar

<div><div>Position Summary: The Security Project Administrator provides high-level administrative and project management support to the Senior Leadership Team as assigned. As a highly organized coordinator of people, processes, and priorities, the Security Project Administrator serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results. In addition to core administrative responsibilities, the Security Project Administrator plays a primary role in facilitating the general management of the group by coordinating time, resources, and communication (internal and external) dedicated to strategic priorities. This role also manages cross-functional projects, develops and maintains project plans, tracks milestones, and ensures alignment and accountability among key stakeholders across the organization.</div><div></div><div>
Primary Accountabilities:</div><div></div><div>
Project Management:60%</div><ul><li><div>
Coordinate cross-functional projects, ensuring alignment with strategic priorities and timely completion of deliverables.</div></li><li><div>
Develop and maintain project plans, track milestones, and communicate status updates to stakeholders.</div></li><li><div>
Anticipate and mitigate risks by proactively identifying issues and implementing solutions.</div></li><li><div>
Facilitate collaboration across teams, ensuring clear accountability and follow-through on commitments.</div></li><li><div>
Utilize project management tools to support planning, execution, and reporting.</div></li></ul><div></div><div><br>
Administrative: 40%</div><ul><li><div>
Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.</div></li></ul><ul><li><div>
Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.</div></li><li><div>
Maintain and prioritize daily schedules and workload.</div></li><li><div>
Work independently, receiving a minimum of detailed supervision and guidance.</div></li><li><div>
Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.</div></li><li><div>
Arrange travel and accommodations for executives.</div></li><li><div>
Responsible for maintaining records and performing additional duties as assigned by executives.</div></li></ul><ul><li><div>
Performs other duties as assigned.</div></li><li><div>
Complies with all policies and standards.</div></li></ul><div></div><div>
Required Qualifications:</div><ul><li><div>
Associates in business or related field; Bachelor&rsquo;s degree preferred</div></li></ul><ul><li><div>
4-6+ years of experience working as an Security Project Administrator or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities required</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Excellent organizational skills and attention to detail</div></li><li><div>
Excellent time management skills with a proven ability to meet deadlines</div></li><li><div>
Ability to function well in a high-paced and at times stressful environment</div></li><li><div>
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems</div></li><li><div>
Extremely proficient with Microsoft Office Suite and Google Suite or similar software with the ability to learn new or updated software</div></li><li><div>
Demonstrated experience managing or coordinating projects with multiple stakeholders.</div></li><li><div>
Strong organizational and prioritization skills with the ability to manage competing deadlines.</div></li></ul><div></div><div>
Preferred Qualifications:</div><ul><li><div>
Familiarity with project management methodologies (e.g., Agile, Waterfall) prefer</div></li><li><div>
Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or equivalent certification preferred.</div></li></ul><div></div><div>
Individual Competencies:</div><ul><li><div>
Communication: Giving and receiving messages and information in written, oral, and visual formats concisely for a complete understanding of meaning and intent.</div></li><li><div>
Problem Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.</div></li><li><div>
Project Leadership: Ability to manage timelines, resources, and stakeholder expectations while driving projects to successful completion.</div></li><li><div>
Accountability: Entire organization.</div></li><li><div>
Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information and achieve results.</div></li><li><div>
Collaboration: Works collaboratively with others to achieve group goals and objectives.</div></li><li><div>
Authenticity: Departmental oversight including goal setting, budget management, and results.</div></li></ul><div></div><div>
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.</div><div></div><ul><li><div>
Use Hands to Handle Objects - Regularly</div></li></ul><ul><li><div>
Reach with Hands or Arms - Regularly</div></li></ul><ul><li><div>
Talk or Hear and Read Instructions - Regularly</div></li></ul><ul><li><div>
Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally</div></li></ul><ul><li><div>
View Items at a Close Range &ndash; Frequently</div></li></ul><div></div><div>
As an Inmar Associate, you:</div><ul><li><div>
Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.</div></li><li><div>
Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.</div></li><li><div>
Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.</div></li><li><div>
Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.</div></li><li><div>
Understand that results are important and focus on turning mission into action to achieve results following the principles of agile, dynamic execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.</div></li><li><div>
Support a safe work environment by following safety rules and regulations and reporting all safety hazards.</div></li></ul><div></div><div>
At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.</div><div>
Eligible associates have access to:</div><ul><li><div>
Medical, Dental, and Vision insurance</div></li><li><div>
Basic and Supplemental Life Insurance options</div></li><li><div>
401(k) retirement plans with company match</div></li><li><div>
Health Spending Accounts (HSA/FSA)</div></li></ul><div>
We also offer:</div><ul><li><div>
Flexible time off and 11 paid holidays</div></li><li><div>
Family-building benefits, including Maternity, Adoption, and Parental Leave</div></li><li><div>
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning</div></li><li><div>
Wellness and Mental Health counseling services</div></li><li><div>
Concierge and work/life support resources</div></li><li><div>
Adoption Assistance Reimbursement</div></li><li><div>
Perks and discount programs</div></li></ul><div>
Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.</div><div></div><div>
We are an Equal Opportunity Employer, including disability/vets.</div><div></div><div>
Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our <div>full notice</div>.</div><div></div><div>
This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.</div></div>

Security Project Administrator

Gannett Fleming

<div>:
<div><b>
GFT </b>is seeking an<b> Associate Project Administrator </b>to join our Transportation group. This role follows a<b> hybrid work model, can be based at any GFT office location.</b></div><div></div><div><b><br>
What you&rsquo;ll be challenged to do:</b></div><div>
As an Associate Project Administrator, you&rsquo;ll play a key role in keeping our projects organized and running smoothly. Your strong business, computer, and writing skills will help support our project managers in executing critical tasks and daily administrative functions. If you&rsquo;re looking for an opportunity to grow within a company that values teamwork, career development, and meaningful contributions to our communities, we invite you to join us!</div><div></div><div><b><br>
In this capacity, the successful candidate will be responsible for the following:</b></div><ul><li>
Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout.</li><li>
Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines including but not limited to fee negotiation packages and fee estimates.
</li><li>Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.</li><li>
Ensures projects adhere to contract language and requirements, issues and tracks project amendment documentation and coordinates for review.</li><li>
Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.</li><li>
Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.</li><li>
Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.</li></ul>
:
<div><b>
What you will bring to our firm:</b></div><ul><li>
Associates Degree in related field</li><li>
4+ years&rsquo; experience with related experience as a Project Management Assistant, Project Administrator, Project Coordinator or related</li><li>
Strong financial/general accounting experience, business math experience</li><li>
General understanding of industry standard Quality Management System</li><li>
Excellent customer service and communication skills</li><li>
Ability to multitask and prioritize</li><li>
Strong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat Adobe</li><li><b>
Compensation:</b></li></ul><div>
The salary range for this role is <b>$50,000 - $80,000</b>; Salary is dependent upon experience and geographic location.</div><h3 class="jobSectionHeader"><b>
Featured Benefits:</b></h3><ul><li><div>
Hybrid (in-person and remote) work environment.</div></li><li><div>
Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.</div></li><li><div>
Tax-deferred 401(k) savings plan.</div></li><li><div>
Competitive paid time off (PTO) accrual.</div></li><li><div>
Tuition reimbursement for continued education.</div></li><li><div>
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.</div></li><li><div>
Incentive compensation for eligible positions.</div></li></ul>
:
<p>
At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships &ndash; that&rsquo;s why we&rsquo;re the employer of choice for 5,000+ of the industry&rsquo;s brightest engineers, planners, architects, inspectors, designers, and more.<br>
<br>
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century&rsquo;s experience, together we&rsquo;re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. <b>GFT: Ingenuity That Shapes Lives&trade;</b></p><p></p><p><br>
GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans&rsquo; status or other characteristics protected by law.</p><p></p><p><i><br>
Unsolicited resumes from third party agencies will be considered the property of GFT.</i></p><div><i>
NO AGENCIES PLEASE</i><i>: Unsolicited resumes from third party agencies will not be accepted.</i></div><div></div><div><br>
Location: Various</div><div>
Core Business Hours: 8:00 AM &ndash; 5:00 PM<br>
Employment Status: Full-Time</div><div>
Salary Range: $50,000 - $80,000 (USD) per year; <i>Salary dependent upon experience and geographic location</i></div><div>
#LI-HYBRID</div><div><i>
#LI-ST1</i></div><div></div><div><b><br>
&quot;California Applicants&quot;</b></div><div></div><div><b><br>
Applicants in the County of Los Angeles - </b>Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div><b><br>
Applicants in the City of San Francisco - </b>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div><div></div><div><b><br>
Applicants in the State of California -</b> Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.</div><div></div><div><br>
Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.</div><div></div><div><br>
Application deadline 12/31/2025</div></div>

Associate Project Administrator - Transportation Engineering

<div>:
<div><b>GFT</b> is seeking a <b>Project Engineer / Project Administrator FDOT CEI </b>to join our <b>Construction Services Team in Jacksonville, Florida</b>!</div><div></div><div><p><br>
At GFT, we&rsquo;re not just engineering the future; we&rsquo;re meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards.<br>
</p></div><div>
</div><div><b>What you&rsquo;ll be challenged to do:</b></div><div>
 This is an excellent career opportunity for an experienced, motivated <b>Project Engineer / Project Administrator FDOT</b> CEI<b> </b>for our Florida team who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project.</div><div>
</div><div><b>
In this capacity, the successful candidate will be responsible for the following:</b></div><ul><li>Maintenance of construction project records in accordance with FDOT procedures.</li></ul><div><ul><li>Interface with the Owner, Contractor, and inspection staff on various facets of the project including review of contract plans and documents, day-to day construction activities and review of contractors&rsquo; submittals.</li><li>Perform/oversee the review of daily inspection reports and quantity computations.</li><li>Respondents should have intimate working knowledge of FDOT District 2.</li><li>Receives general instructions regarding assignments and is expected to exercise initiative and independent judgment in the solution of work problems.</li><li>Directs and assigns specific tasks to inspectors and assists in all phases of the construction project</li><li>Responsible for the progress and final estimates throughout the construction project duration.</li></ul></div>
:
<div><b>What you will bring to our firm:</b></div><div><ul><li>
A Civil Engineering degree plus two (2) years of engineering experience in construction of major road or bridge structures</li><li>
For non-degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures with the exception of Complex Category 2 (CC2) bridge structures.</li><li>
To be in primary control, a Project Administrator must have supervised two or more inspectors as well as two or more support staff (Office Manager, Compliance Officer, and Secretary) and must have been directly responsible for all CEI services assigned</li></ul><ul><li>
CTQP Final Estimates Level II</li><li>
FDOT Advanced MOT</li><li>
Attend CTQP Quality Control Manager Course and pass the examination.</li><li>
A Master's Degree in Engineering may be substituted for one (1) year of engineering experience</li></ul></div><div><b>
Compensation:</b></div><div>
The salary range for this role is $115,000 - $135,000. Salary is dependent upon experience and geographic location.</div><div>
</div><div><b>
Featured Benefits:</b></div><ul><li>Hybrid (in-person and remote) work environment.</li><li>Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.</li><li>Tax-deferred 401(k) savings plan.</li><li>Competitive paid-time-off (PTO) accrual.</li><li>Tuition reimbursement for continued education.</li><li>Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations</li><li>Incentive compensation for eligible positions.</li></ul><br>
<div></div>
:
<div>
At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships &ndash; that&rsquo;s why we&rsquo;re the employer of choice for 5,000+ of the industry&rsquo;s brightest engineers, planners, architects, inspectors, designers, and more.</div><div></div><div><br>
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century&rsquo;s experience, together we&rsquo;re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.<br>
<br>
<b>GFT: Ingenuity That Shapes Lives&trade;</b> is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans&rsquo; status or other characteristics protected by law.</div><div><br>
Unsolicited resumes from third party agencies will be considered the property GFT.</div><div><b><br>
Location: Jacksonville, FL</b><br>
<b>Core Business Hours:</b> 8:00 AM &ndash; 5:00 PM<br>
<b>Employment Status:</b> Full-Time
<br>
<b>Salary Range: $115,000 - $135,000</b><br>
Salary dependent upon experience and geographic location</div><div><br>
GFT does require the successful completion of a criminal background check for all advertised positions.</div><div></div><div><i><br>
#LI-SS1</i></div><div><i>
#LI-Hybrid</i></div></div>

CEI Project Engineer - Project Administrator

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