project administrator

Turner Construction Company

<div>
 
 Division:
 
 New York North
 
 
 
 Project Location(s):
 
 Batavia, NY 14020 USA
 
 
 
 Minimum Years Experience:
 
 
 
 
 Travel Involved:
 
 10-20%
 
 
 
 Job Type:
 
 Regular
 
 
 
 Job Classification:
 
 Experienced
 
 
 
 Education:
 
 
 
 
 Job Family:
 
 Administrative Support
 
 
 
 Compensation:
 
 Salaried Non-Exempt
 
 
 The salary range for this position is estimated to be 42,000.00 - 57,000.00 USD annualized.
 
 
 Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
 
 
 Essential Duties &amp; Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
 </li>
 <li>
 Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
 </li>
 <li>
 Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
 </li>
 <li>
 Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
 </li>
 <li>
 Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
 </li>
 <li>
 Create and maintain project organizational and seating charts.
 </li>
 <li>
 Coordinate travel reservations, business accommodations, itineraries, and agendas.
 </li>
 <li>
 Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
 </li>
 <li>
 Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
 </li>
 <li>
 Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
 </li>
 <li>
 In collaboration with Project Manager, establish and maintain protocols for project site visitors.
 </li>
 <li>
 Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
 </li>
 <li>
 Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
 </li>
 <li>
 Conduct project specific orientation and transitions for project staff.
 </li>
 <li>
 Maintain organized project filing system and coordinate document retrieval schedules.
 </li>
 <li>
 Order supplies to support project office needs.
 </li>
 <li>
 Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
 </li>
 <li>
 Assist with special projects and coordinate events.
 </li>
 <li>
 Other activities, duties, and responsibilities assigned.
 
 
 
 </li>
 </ul>
 The salary range for this position is estimated to be $42,000 - $57,000 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
 
 
 This is not a remote/hybrid position and will be based in a Turner office or project location.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
 </li>
 <li>
 College degree and/or relevant administrative skills certification, a plus
 </li>
 <li>
 High degree of detail, accuracy, and organizational skills
 </li>
 <li>
 Maintain confidential information
 </li>
 <li>
 Work with some direction and oversight, and as part of team
 </li>
 <li>
 Approachable, proactive, positive, and professional attitude
 </li>
 <li>
 Professional verbal communication and written business communication skills
 </li>
 <li>
 Able to conduct research and proofread
 </li>
 <li>
 Exhibit active listening skills and follow through on commitments
 </li>
 <li>
 Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
 </li>
 <li>
 Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
 </li>
 <li>
 Commissioned Notary Public, a plus
 
 
 
 </li>
 </ul>
 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
 
 
 Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
 
 
 
 Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
 
</div>

Project Administrator

GP Strategies Corporation

<div>
 
 Job Description
 
 
 
 This position is well‑suited to early‑career professionals and recent graduates who are eager to build experience in administration and project coordination. The ideal candidate is detail‑oriented, culturally aware of Middle Eastern business practices, and comfortable managing multiple tasks in a fast‑paced environment.
 
 
 
 Administrative Duties
 
 
 
 <ul>
 <li>
 Support daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements across Middle Eastern time zones.
 </li>
 <li>
 Prepare, edit, and distribute documents, reports, and correspondence in English and, where applicable, Arabic.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with company policies and UAE regulations.
 </li>
 <li>
 Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with cultural sensitivity to Middle Eastern stakeholders.
 </li>
 <li>
 Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
 
 
 </li>
 </ul>
 
 Project Management Duties
 
 
 
 <ul>
 <li>
 Assist in planning, coordinating, and executing projects, ensuring alignment with organizational goals and timelines in the Middle East region.
 </li>
 <li>
 Track project progress, milestones, and deliverables, using project management tools (e.g., Trello, Asana, or Microsoft Project).
 </li>
 <li>
 Coordinate with cross-functional teams, including regional stakeholders, to ensure clear communication and task completion.
 </li>
 <li>
 Prepare project status reports and presentations for stakeholders and leadership, incorporating regional insights.
 </li>
 <li>
 Identify and mitigate potential project risks, escalating issues as needed, with awareness of regional challenges.
 </li>
 <li>
 Support budget tracking and resource allocation for projects, adhering to regional financial guidelines.
 </li>
 <li>
 Organize and facilitate project meetings, including preparing agendas and documenting minutes, accommodating Middle Eastern business customs
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Must be a UAE national, situated in Dubai.
 </li>
 <li>
 Previous experience in administrative support and/or project coordination, preferably in the Middle East.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
 </li>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Excellent written and verbal communication skills, with cultural sensitivity to Middle Eastern business practices.
 </li>
 <li>
 Ability to work independently and collaboratively across diverse teams in the Middle East, both on-site and remotely.
 </li>
 <li>
 High attention to detail and problem-solving skills.
 
 
 </li>
 </ul>
 
 Why join us
 
 
 
 This role offers an excellent foundation for anyone looking to build a long‑term career in administration, operations, or project management within an international organisation. You will gain hands‑on experience across regional projects, work closely with experienced colleagues, and develop practical skills that are highly valued in global workplaces.
 
 
 
 About Us
 
 
 
 
 GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.
 
 
 
 
 From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at
 
 
 www.gpstrategies.com
 
 
 .
 
 
 
 
 With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.
 
 
 
 
 GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.
 
 
 
</div>

Junior Project Administrator (UAE Nationals only)

Puget Construction & Landscape LLC

We are a growing design-build firm specializing in high-end outdoor living spaces, residential additions, ADUs, structural remodels, and custom construction projects throughout Northwest Washington.Our company is built around detailed planning, strong communication, and disciplined project execution. As we continue to grow, we are looking for a highly organized, detail-oriented professional who can help maintain accurate financial records, support project managers, and ensure every project remains financially organized from start to finish.Why This Role MattersThis position serves as the financial and administrative backbone of our operations team.You will not simply enter transactions into QuickBooks. You will help ensure that project costs are tracked accurately, receipts are accounted for, vendor invoices are properly documented, payroll is allocated correctly, and ownership has clear visibility into project financial performance.Success in this role comes from attention to detail, consistency, strong follow-through, and the ability to work collaboratively with project managers, field staff, subcontractors, and ownership.Position OverviewThe Construction Bookkeeper &amp; Project Cost Administrator is responsible for maintaining accurate financial records, supporting project cost tracking, coordinating accounts payable, assisting with payroll administration, and ensuring all project-related documentation is complete and organized.This role works closely with ownership and project managers to provide accurate job costing information and maintain organized financial systems that support company growth.Core ResponsibilitiesProject Cost Tracking &amp; Job Costing<ul><li>Maintain accurate project cost records for all active jobs.</li><li>Enter and reconcile vendor invoices, receipts, subcontractor bills, and project-related expenses.</li><li>Ensure all purchases are assigned to the correct project and cost code.</li><li>Assist with tracking project budgets versus actual costs.</li><li>Prepare updated project cost reports prior to weekly operations meetings.</li><li>Identify missing receipts, invoices, or project documentation and follow up with responsible team members.</li><li>Verify that reseller permits are utilized where applicable to minimize unnecessary sales tax expenses.</li></ul>Accounts Payable &amp; Vendor Coordination<ul><li>Manage and monitor the accounting email inbox.</li><li>Review incoming vendor invoices and subcontractor bills for accuracy.</li><li>Enter bills into accounting software in a timely manner.</li><li>Coordinate payment schedules with ownership approval.</li><li>Track vendor credits and returned materials to ensure all credits are properly received and recorded.</li><li>Maintain organized records of all payments and supporting documentation.</li><li>Communicate with vendors regarding billing discrepancies and account balances.</li></ul>Payroll &amp; Labor Cost Allocation<ul><li>Review employee timecards for accuracy and completeness.</li><li>Assist with payroll processing and reporting.</li><li>Ensure labor hours are assigned to the appropriate projects.</li><li>Track labor costs against project budgets.</li><li>Assist ownership in maintaining accurate labor burden calculations and job costing reports.</li></ul>Project Administration &amp; Documentation<ul><li>Collect and organize project receipts from field staff.</li><li>Maintain organized digital project financial files.</li><li>Track subcontractor agreements, W-9s, Certificates of Insurance, and lien waivers.</li><li>Assist project managers with gathering documentation required for billing, change orders, and project closeout.</li><li>Follow up on missing project documentation and incomplete submissions.</li><li>Support project managers by helping maintain accurate project financial records.</li></ul>Cash Flow &amp; Financial Reporting Support<ul><li>Assist in maintaining weekly cash flow tracking reports.</li><li>Monitor upcoming liabilities and scheduled payments.</li><li>Provide ownership with visibility into upcoming cash requirements.</li><li>Alert ownership to unusual expenses, overdue invoices, or cash flow concerns.</li><li>Assist with monthly financial reporting and project profitability tracking.</li></ul>Success After 90 DaysThe successful candidate will:✓ Maintain accurate cost coding across all active projects.✓ Ensure vendor bills and receipts are entered weekly.✓ Deliver updated project cost reports before weekly operations meetings.✓ Maintain accurate payroll allocations and labor tracking.✓ Keep vendor and subcontractor compliance records organized and current.✓ Provide ownership with reliable visibility into project costs and outstanding liabilities.✓ Reduce missing receipts and uncategorized expenses through consistent follow-up and organization.QualificationsRequired<ul><li>3+ years of bookkeeping or accounting experience.</li><li>Experience working within construction, remodeling, landscaping, design-build, or related industries.</li><li>Proficiency with QuickBooks Online.</li><li>Strong Microsoft Excel and/or Google Sheets skills.</li><li>Understanding of accounts payable, payroll processing, and job costing.</li><li>Exceptional organizational and communication skills.</li><li>Ability to prioritize multiple projects and deadlines simultaneously.</li></ul>Preferred<ul><li>Experience with construction job costing.</li><li>Familiarity with cost codes and project budgets.</li><li>Experience tracking subcontractor compliance documentation.</li><li>Understanding of change orders and project billing processes.</li></ul>Decision-Making AuthorityThe successful candidate will have authority to:<ul><li>Request missing receipts and supporting documentation.</li><li>Reject incomplete expense submissions until required information is provided.</li><li>Require project and cost code information before expenses are entered.</li><li>Escalate documentation and compliance issues directly to ownership.</li></ul>Technology &amp; SystemsCurrent systems may include:<ul><li>QuickBooks Online</li><li>Microsoft Teams</li><li>OneDrive</li><li>Excel</li><li>Google Sheets</li><li>Digital project management and document storage systems</li></ul>What We&rsquo;re Looking ForWe are looking for someone who enjoys creating order, building reliable systems, and helping projects stay financially organized.The ideal candidate is proactive, detail-oriented, dependable, and comfortable communicating with project managers, field staff, vendors, and ownership to ensure accurate financial information is available at all times.If you take pride in keeping things organized, catching details others miss, and helping a growing construction company operate more efficiently, we&rsquo;d love to hear from you.Pay: $64,485.09 - $77,659.46 per yearWork Location: Hybrid remote in Ferndale, WA 98248

Construction Bookkeeper & Project Cost Administrator - 3 yrs Exp -Hybrid

IMAR OVERSEAS SAUDI CO.W.L.L

We are seeking a detailed &ndash; Oriented and proactive Contracts Administrator to join our dynamic team in the FIT - OUT and interior contracting team.Key Responsibilities:<ul><li>Prepare, review, and manage contracts and subcontract agreements.</li><li>Ensure compliance with company policies, legal requirements, and project specifications.</li><li>Monitor contract performance, obligations, and deadlines.</li><li>Coordinate with project managers, procurement, and finance teams to resolve contractual issues.</li><li>Maintain accurate records of all contractual documentation and correspondence.</li><li>Assist in claims, variations, and dispute resolution processes.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 7 years of experience as a Contracts Administrator in the construction industry specialized in fit-out/interior contracting companies.</li><li>Strong knowledge of FIDIC and other standard forms of contract.</li><li>Excellent negotiation, communication, and problem-solving skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Proficiency in MS Office and contract management software.</li></ul>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com &amp; l.aassi@imar.com immediately.Application deadline: 11-June -2026 at 1:00 PM KSA timeWork Location: In person

FIT-OUT CONTRACTS ADMINISTRATOR

BCI Construction, Inc.

<div>We know you're not just looking for a great career, you're looking for a company with a positive culture that will support your personal and professional growth. You will find that with BCI Construction. We operate with a strong sense of purpose and following our core values. We are looking for people to join our team that align with our strong culture and values. 
BCI Construction, Inc. is seeking an experienced Operations Administrator to join our growing team and work in central Minnesota. Headquartered out of Sauk Rapids, MN. BCI specializes in Commercial, Medical, and Institutional Construction. 
Our Core Values:<ul><li>
Family+Great Careers</li><li>
Do it Well. Do it Right.</li><li>
Hustle Matters</li><li>
Genuine Care</li><li>
Stronger Together</li></ul>
Benefits Offered:
<ul><li>Health Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Short and long term disability</li><li>
Life Insurance and Accidental Death and Dismemberment</li><li>
Flexible Spending Account-Child Care, Limited, and Medical</li><li>
Accident Insurance</li><li>
Critical Illness Insurance</li><li>
Paid Time Off and Holiday Pay</li><li>
401(k) with match</li></ul>
Wage:
<ul><li>50k annually and up, depending on experience</li></ul><div>
An Operations Administrator is an integral part of the organization&rsquo;s daily operations. The role is responsible for supporting day-to-day operation of the office while providing administrative, project compliance and organizational support to project teams and company leadership. This role serves as the first point of contact for visitors and incoming communications. 
</div>
Responsibilities:<ul><li><div>
Administrative Support 
<ul><li>Physical front desk presence and greet visitors</li><li>Manage incoming calls, emails, and general office communications</li><li>Prepare correspondence, presentations and other documents as needed</li><li>Order office supplies and maintain appropriate inventory levels</li><li>Retrieve, sort and distribute company mail</li></ul></div></li><li><div>
Accounting Support 
<ul><li>Distribute accounts payable invoices to the appropriate project team members for review and approval</li><li>Process overhead invoices in accordance with company procedures</li></ul></div></li><li><div>
Project Compliance 
<ul><li>Track project compliance requirements and deadlines</li><li>Enter and maintain compliance documentation in company systems in accordance with established processes</li></ul></div></li><li><div>
Company Calendar Management 
<ul><li>Office and Field Staff PTO</li><li>Holidays</li><li>Others as assigned</li></ul></div></li><li>
All Company Meeting Support</li><li><div>
Office Operations and Facilities Support 
<ul><li>Serve as main point of contact for office and kitchen supply needs</li><li>Maintain conference rooms, common areas, supply rooms, and breakroom spaces</li><li>Assist in ensuring office environment remains organized and professional</li></ul></div></li><li><div>
Project Team Support 
<ul><li>Provide administrative support to Project Managers, Superintendents, and other team members as assigned</li></ul></div><div>
Secondary Responsibilities: 
<ul><li>Maintaining and tracking field clothing inventory</li><li>Coordinate biannual office staff clothing orders</li><li>Assist with coordination of company events as needed</li><li>Support additional administrative and operations initiatives as assigned</li></ul></div></li></ul>
Knowledge, Skills, and Abilities:<ul><li>
A strong moral compass (as best represented by our Core Values)</li><li>
Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously</li><li>
Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners</li><li>
High attention to detail and accuracy in document management</li><li>
Knowledge of construction project administration, bulling processes and compliance requirements</li><li>
Ability to exercise sound judgement when handling sensitive information</li><li>
Problem-solving skills with ability to identify issues and support resolution efforts</li><li>
Strong customer service mindset</li><li>
Ability to work independently, take initiative and follow through on assignments</li><li>
Ability to collaborate effectively with cross-functional teams and build positive working relationships</li><li>
Ability to adapt to changing priorities and work effectively in a fast-paced environment</li></ul>
Education, Training, and other Requirements:<ul><li><div>
Required: 
<ul><li>High School Diploma or equivalent required</li><li>2+ years of administrative, office support or customer service experience</li><li>Proficient in Microsoft Outlook, Word, Excel, or equivalent knowledge.</li><li>Valid driver&rsquo;s license</li></ul></div></li><li><div>
Preferred: 
<ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Construction industry experience</li></ul></div></li></ul><div> 
An Equal Opportunity Employer 
We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, the presence of a non-job related medical condition or handicap, or any other legally protected status.</div>
Pc0WcGExiX</div>

Operations Administrator

Integration and Technology Services

Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a welcoming environment. This position offers an exciting opportunity to showcase your administrative expertise while supporting various departments and maintaining organizational excellence. If you thrive in fast-paced environments and enjoy multitasking with a positive attitude, we want to hear from you!Responsibilities<ul><li>Professional verbal and written communication skills, including attention to detail.</li><li>Coordinate and process documents such as purchase orders, work orders, and project related paperwork.</li><li>Track and follow up on outstanding items to help ensure timely completion.</li><li>Reviewing, editing, and managing AIA Contracts and Pay Applications.</li><li>Coordinating and assembling project close-out manuals.</li><li>Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Maintain organized filing systems, data entry, and record keeping, using tools like Microsoft Office, OneDrive, etc.</li><li>Help with calendar management and scheduling for meetings, appointments, and events with strong time management skills.</li><li>Perform clerical duties such as proofreading documents, managing correspondence, and ensuring accuracy in all communications.</li><li>Support office management tasks including supply inventory, ordering materials, and coordinating maintenance or repairs.</li><li>Help support office operations and special projects as assigned.</li></ul>Required Skills and Abilities<ul><li>Proven experience with office management, clerical tasks, and administrative support in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive), BlueBeam, Adobe, Bluefolder, CompanyCam, Procore, etc.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Bilingual abilities are highly desirable but not a necessity.</li><li>Understanding of construction terminology and processes required.</li><li>Proper note-taking skills are neccessary.</li><li>Personal assistant or calendar management experience demonstrating reliability and discretion.</li></ul>This job will be in-person, at different locations, during the first 30 to 60 days of training. Once the team is comfortable, the job will be remote 4 days and Mandatory in-person meetings every Tuesday. Tuesday&rsquo;s lunch will be provided.Join us as an Office Administrator where your proactive approach will make a real difference! We value energetic professionals who are eager to contribute their skills to create an efficient workplace environment while providing outstanding support across our organization. This paid position offers the chance to develop your career within a vibrant team dedicated to excellence!Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in The Colony, TX 75056

Office Administrator - Low Voltage Construction

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li>Provide regular admin status reports to PMC management. 
<li>
 
</li></ul>Qualification and Experience
<ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university
</li><li>Relevant years' experience as Administrator or similar role in Oil &amp; Gas or Petrochemical projects including experience in GCC region.
</li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>

Senior Administration Officer

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