project administrator

Suffolk Construction

<div>Overview:

About Suffolk
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. 
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.<div></div><div> 
The Role</div><div>
Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We&rsquo;ll challenge and inspire you to be your very best. We&rsquo;ll embrace what makes you unique and lift you up as you take chances. Here, you&rsquo;ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.</div><div> 
</div><div>The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management.</div>
Responsibilities:
<ul><li>Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management</li><li>
Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines</li><li>
Maintain and track project information in Procore as required</li><li>
Follow up with subcontractors regarding project paperwork as needed</li><li>
Assist project team with closeout coordination and preparation of O &amp; M Manuals</li><li>
Work with project team and manager(s) as directed to achieve departmental objectives</li><li>
Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines</li><li>
Order supplies for project team/office</li><li>
Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner</li><li>
Set up project binders and order project drawings from local printing resources</li><li>
Assist in the preparation and distribution of project punchlists</li><li>
Archive all project documentation according to Suffolk guidelines</li><li>
Participate in project and/or team meetings as needed</li><li>
Assist with daily planning of managers&rsquo; schedules, meetings, and possibly travel (through corporate agency), if assigned</li></ul>
Qualifications:
<ul><li>Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook</li><li>
Ability to manage and prioritize tasks/projects with little supervision</li><li>
Excellent written and verbal communication skills</li><li>
4-year college degree or equivalent work experience desired</li><li>
Construction background preferred, but not necessary</li><li>
Professional appearance and manner</li><li>
Typing speed minimum of 45-50 wpm</li><li>
Positive attitude</li><li>
Ability to work independently and as part of a team</li><li>
Respect for confidential information; good judgment</li><li>
Flexible, detail-oriented
</li><li>Ability to work in a fast-paced environment and prioritize effectively</li><li>
Dedicated and hard-working</li><li>
Takes initiative within area of responsibility</li><li>
The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems</li><li>
Candidate must possess Suffolk&rsquo;s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div></div>

Project Administrator

Honeywell

<div>
 
 Job Description
 
 
 
 In this role, you will have a significant impact on project efficiency, organization, and communication. Your attention to detail and ability to multitask will contribute to the overall success of the projects you support.
 
 
 
 Responsibilities
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 <li>
 Understand the construction industry and the processing, coordinating and execution of contracts and subcontracts.
 </li>
 <li>
 Understand contract requirements, score of work as well as terms and conditions.
 </li>
 <li>
 Coordinate with Project Managers and other professionals in Finance, Sourcing, Contract Management and administration on project execution.
 </li>
 <li>
 Oversee the administrative responsibilities associated with contracts, subcontracts and customer required documentation. Use tools including Microsoft programs, Honeywell intranet workflows, SAP, Cora/PPM and NEX/CPQ to:
 </li>
 <ul>
 <li>
 Manage and track documentation/approvals
 </li>
 <li>
 Process project variation/change orders
 </li>
 <li>
 Process new vendor set-ups, vendor payments
 </li>
 <li>
 RMA Coordination, Returns and Credits, Material reconciliation
 </li>
 <li>
 Process subcontractor bid deviation requests
 </li>
 <li>
 Material Order Tracking/BOM Documentation
 </li>
 <li>
 Reducing/Close-out of PO
 </li>
 <li>
 Create purchase requisitions for material and subcontract agreements
 </li>
 <li>
 Manage block vendor invoices, IR and GR process follow ups
 </li>
 <li>
 Assist with Avetta/Ariba vendor processes
 </li>
 <li>
 Monitor various reports
 </li>
 <li>
 Read, interpret and/or create spreadsheets and other reports
 </li>
 <li>
 Maintain independent work within an allocated time frame and meet goal for direct chargeable activities
 
 
 </li>
 </ul>
 Ensure compliance with project management standards and best practices
 
 
 
 Qualifications
 
 
 
 
 YOU MUST HAVE
 
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in project administration or related roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 
 
 </li>
 </ul>
 
 WE VALUE
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field
 </li>
 <li>
 Experience in supporting project teams
 </li>
 <li>
 Knowledge of project management methodologies
 </li>
 <li>
 Strong communication and interpersonal skills
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments &ndash; powered by our Honeywell Forge software &ndash; that help make the world smarter, safer and more sustainable.
</div>

Lead Project Administrator

CESO, Inc.

<div><div>Are you a Project Construction Administrator seeking purpose, challenge, and talented colleagues? With a diverse portfolio of retail, hospitality, light industrial, healthcare, and worship, CESO has the opportunity for you to expand your career. We develop leaders and empower our associates to use their skills and talents to positively impact the world through service &ndash; to our coworkers, clients, and communities. We subscribe to the mission of &ldquo;empowering our people to impact communities by bringing clients&rsquo; visions to life,&rdquo; so if this speaks to you, let&rsquo;s connect!</div><div></div><div> 
At CESO, a Project Construction Administrator is responsible for executing construction phase contractual services, while working with the Project Manager and on behalf of the Architect of Record. You will also be a representative of CESO in all construction related communications with a client throughout the entire course of the construction activity. You will have primary responsibilities that include:</div>
<h3 class="jobSectionHeader">Primary Responsibilities</h3><ul><li>
Assist the Project Manager to define the project&rsquo;s objectives, timeline, and oversee quality control
</li><li>Coordinate with all resources to complete shop drawing reviews, RFI responses, plan interpretations, construction observations, punch lists, final square footage analysis, Pay App review and other necessary tasks associated with the architect&rsquo;s responsibilities during construction
</li><li>Communicate and coordinate with clients, team members, jurisdictional authorities, contractors</li><li>
Participate in the QA/QC process, monitor product quality, design technology, and team performance to ensure consistency and compliance with contractual agreements</li><li>
Coordinate with partners for completion of the construction phase of services such as surveys, geotechnical and environmental reports, traffic studies, MEP, structural engineering, civil, fire protection acoustics, landscaping, etc.</li><li>
Understand financial performance and metrics (multiplier, earned value, etc.) of the project during construction to identify and work with Project Manager to prepare change in service agreements
</li><li>Track project milestones and communicate to involved teams throughout the project</li><li>
Work with project managers on billing, invoicing, tracking and managing client&rsquo;s accounts receivable by contract terms</li><li>
Attend internal and external client meetings with ability to travel as needed
</li><li>Perform other project duties as assigned</li></ul><h3 class="jobSectionHeader">
Position Requirements</h3><ul><li>
Bachelor&rsquo;s Degree with 5+ years of experience assisting with management of projects in a design and construction related field; or in lieu of a degree, 10+ years of related experience and/or training</li><li>
Knowledge of the use of AutoCAD, Revit, MS Project, and Microsoft Office Suite</li><li>
Strong understanding of design and construction processes, methods, and materials</li><li>
Ability to travel</li></ul><h3 class="jobSectionHeader">
Benefits and Perks</h3><ul><li>
Flexible and Hybrid Work Schedule</li><li>
Paid Time Off &ndash; Credited to You 100% Upfront</li><li>
401K with a Company Match</li><li>
Rewards and Recognition Program</li><li>
Training and Development to Foster Professional Growth</li><li>
Paid Holidays</li><li>
Medical / Dental / Vision Coverage</li><li>
Welcome Box</li><li>
Casual Dress Code</li><li>
Reimbursement for Professional Licenses</li><li>
Paid Time Off for Community Team Service Events</li><li>
Voluntary or Supplemental Short-Term / Long-Term Disability</li><li>
Employee Assistance Program</li><li>
Company Paid Bonding and Recovery</li><li>
Employee events such as lunches and outings to foster a positive work environment</li></ul><div>
CESO is a principle-centered organization that aligns with strong service values, integrity, and authenticity. We develop and inspire our Project Construction Administrators through training and coaching on the job. At CESO, we believe that work should be more rewarding than just a paycheck. In addition to a comprehensive benefit and compensation program, we create memories and friendships through our employee and service events.</div><div></div><div> 
CESO, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.</div></div>

Project Construction Administrator

Al Marwan Group

Job Title: Office Administrator &ndash; Construction Industry (Male) Location: Sharjah Company: Al Marwan GroupJob Summary:We are seeking an experienced Office Administrator to be based in our Head Office in Sharjah. The ideal candidate will have strong experience in construction/contracting administration, with proven expertise in handling project-related documentation, contracts, and office operations. This role requires excellent organizational and communication skills to ensure smooth coordination between head office and project teams.Key Responsibilities:<ul><li>Manage all project-related documentation, contracts, and records in compliance with company standards.</li><li>Oversee and guide project document controllers to ensure accuracy, consistency, and timely submissions.</li><li>Maintain organized filing systems (electronic and physical) for contracts, correspondence, and project records.</li><li>Handle overall office administration, ensuring efficient daily operations at the head office.</li><li>Coordinate with project teams and management to support documentation and administrative requirements.</li><li>Utilize computer systems and software to manage documentation and office-related tasks efficiently.</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in a similar role within the construction/contracting industry.</li><li>Prior experience working in a Head Office environment as an Office Administrator.</li><li>Strong knowledge of document control, contracts, and project documentation processes.</li><li>Excellent administrative, organizational, and multitasking skills.</li><li>Strong English communication skills (written &amp; verbal).</li><li>Proficiency in Word, Excel, PowerPoint, and emails) and related documentation software/tools.</li><li>Ability to manage multiple priorities with strong attention to detail and accuracy.</li><li>Bachelor&rsquo;s degree in Business Administration, or a related field.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have 5+ years of experience in project documentations in UAE?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office Administrator in Construction Industry: 5 years (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Office Administrator – Construction Industry

KONE

<div>Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
It's time to make a move. Join our flow
We are looking for an energetic and enthusiastic Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
What will you do?
<ul><li>Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
 </li><li>Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
 </li><li>Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
 </li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
</li><li>Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
 </li><li>Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
 </li><li>Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
</li><li>Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
</li><li>Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
 </li><li>Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
</li><li>Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
</li><li>Responsible for use of correct activities and cost elements in the booking of actual costs.
</li><li>Checks invoices without POs/GRs, books against planned primary costs.
</li><li>Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
</li><li>Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
</li><li>Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li><li>Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li><li>After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
</li><li>Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
</li></ul>Are you the one?
<ul><li>Bachelor degree in Finance.
</li><li>Minium 3 years of experience in similar role.
</li><li>Excellent Arabic and English language skills.
</li><li>SAP experience is mandatory.
</li><li>Strong skills in Microsoft Office tools.
</li><li>Strong analytical skills and attention to detail.
</li><li>Excellent communication and organizational abilities.
</li></ul>What do we offer?
<ul><li>Great dynamic team promoting a collaborative environment.
</li><li>Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
</li><li>Comprehensive learning and development programs covering a wide range of professional skills.
</li><li>Engaging job with position description and clear targets.
</li><li>Regular feedback through performance discussions.
</li><li>Opportunities for individual development.
</li><li>Mentoring and coaching programs.
</li><li>Flexibility, trust, and respect.
</li><li>Value-based culture, behaviours, and ethics.
</li><li>Sustainability and innovation.
</li><li>Working for a successful organization.
</li></ul>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Project Admin & Document Controller

Qureos

<div>
 
 Job Title: Executive Administrator
 
 
 
 The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.
 
 
 Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
 
 
 In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.
 
 
 By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.
</div>

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

NABC Building Contracting LLC

Responsibilities<ul><li>Coordinate internal resources and third parties/vendors for the flawless execution of projects</li><li>Ensure that all projects are delivered on-time, within scope and within budget</li><li>Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility</li><li>Ensure resource availability and allocation</li><li>Develop a detailed project plan to track progress</li><li>Use appropriate verification techniques to manage changes in project scope, schedule and costs</li><li>Measure project performance using appropriate systems, tools and techniques</li><li>Report and escalate to management as needed</li><li>Manage the relationship with the client and all stakeholders</li><li>Perform risk management to minimize project risks</li><li>Establish and maintain relationships with third parties/vendors</li><li>Create and maintain comprehensive project documentation</li></ul>Requirements and skills<ul><li>Great educational background, preferably in the fields of computer science or engineering for technical project managers</li><li>Proven working experience as a project administrator in the information technology sector</li><li>Solid technical background, with understanding or hands-on experience in software development and web technologies</li><li>Excellent client-facing and internal communication skills</li><li>Excellent written and verbal communication skills</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Strong working knowledge of Microsoft Office</li><li>PMP / PRINCE II certification is a plus</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality ?</li></ul>Language:<ul><li>ARABIC (Preferred)</li></ul>

Project Manager

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