intellectual property legal project assistant Jobs in Chicago

intellectual property legal project assistant

research assistant i

project assistant iv

The University of Chicago

<div><div>Department</div>
BSD SUR - OHNS: Administration<div><br>
About the Department</div>
Patients who come to UChicago Medicine with head and neck diseases can rest assured that our experts&rsquo; internationally recognized expertise enables them to offer the most advanced and innovative approaches to the management of otolaryngology (ENT) disorders. Subspecialists are equipped to treat allergies, inner ear and hearing disorders, head and neck cancers, speech and voice disorders, and much more. Our diverse programs ensure every patient utilizes their senses as best as possible in order to lead healthy and productive lives.Through the section&rsquo;s comprehensive research efforts, faculty members and researchers hope to find new and better ways of treating a broad range of diseases. One such research project that has received widespread national attention and support is Project Aspire and its sister project the Thirty Million Words Initiative, which aim to use family-centered curriculum and parent language to bridge the achievement gap between groups of children.<div><br>
Job Information</div><div>
Job Summary:</div><div>
Under minimal supervision, the Project Assistant IV provides highly complex clerical support for the academic, clinical and administrative operations and services of the section of Otolaryngology, Head and Neck Surgery. May serve as the subject matter expert for other clerical staff.</div><div></div><div>
Responsibilities:</div><ul><li>
Provides clerical support for faculty, which includes but is not limited to, calendar management; screening patient calls and requests; preparing and updating patient files in EPIC; scheduling in EPIC, processing and disseminating referring physician letters; coordinating compliance, professional practice evaluations, and credentialing efforts; processing orders on the BuySite purchase order system; processing financial transactions in the GEMS reimbursement system, ePayment system, and ACCTS cost transfer system; conducting insurance pre-certifications; and organizing communications with patients.</li><li>
Provides prompt and efficient resolution to highly complex clerical problems and offers guidance on problem resolution to other clerical support staff.</li><li>
Provides basic educational information to patients and their families about procedures and surgeries.</li><li>
Creates and maintains spreadsheets and databases, and may provide lead support with data entry and data projects.</li><li>
Adapt workflows to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and leadership expectations.</li><li>
Performs other related work as needed.</li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li>
High school diploma or GED required.</li><li>
Bachelor's degree preferred.</li></ul><div></div><div>
Experience:</div><ul><li>
Five years of office experience required.</li><li>
Hospital or academic medicine experience required.</li><li>
Electronic medical record (EMR) experience preferred.</li><li>
Patient scheduling experience preferred.</li></ul><div></div><div>
Working Conditions and Physical Requirements:</div><ul><li>
Standard Office Environment.</li><li>
Sit for short or extended time periods.</li><li>
Stand for short or extended time periods.</li><li>
Make repetitive wrist, hand or finger movements.</li></ul><div></div><div>
Pay Range:</div><ul><li>
$23.08 - $33.79 per hour.</li></ul><div></div><div>
Required Documents:</div><ul><li>
Resume/CV</li><li>
Cover Letter</li><li>
References Contact Information (3)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$23.08 - $33.79<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Posting Date</div>
2025-12-23<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Project Assistant IV

Quarles & Brady LLP

<p></p><div><p>Intellectual Property Legal Project Assistant</p><br>
<p></p><div><div><div><p><b>Office Locations: Chicago</b></p><p></p><p><br>
We are seeking a Legal Project Assistant in our Chicago office to support the attorneys and paralegals in our Intellectual Property Group to assist with various aspects of the Group's patent prosecution work. This person will also provide support for other projects and matters as required from time to time.</p><p></p><div><p><b><br>
Grow Your Career at Quarles</b></p><p>
At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.</p><p></p><p><b><br>
What We Offer:</b></p><ul><li>
Supportive, adaptable work environment</li><li>
Career development through mentoring and training &ndash; Professional growth opportunities</li><li>
Competitive pay and comprehensive benefits</li></ul><div></div><p><br>
Be part of a firm where great people achieve great things&mdash;together.</p></div><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Assist attorneys and paralegals in electronic document preparation and case filings with the USPTO.</li><li>
Provide independent management of case and project workload.</li><li>
Draft, edit, and proofread internal and external communications while meeting required deadlines.</li><li>
Preparing and filing Information Disclosure Statements (IDS) for attorney and paralegal review.</li><li>
Communicate with clients and prepare documents, reminders, and updates for same.</li><li>
Work collaboratively with internal client teams and pair with paralegals to execute on client deliverables.</li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li>
Intellectual Property patent prosecution experience is preferred.</li><li>
Client billable hour requirement of 1200.</li><li>
Strong organizational skills.</li><li>
Excellent communication skills.</li><li>
Strong technology skills and experience with Microsoft Office/Outlook/PowerPoint and willingness to learn additional programs.</li><li>
High level of attention to detail.</li><li>
Strong ability to prioritize and handle multiple responsibilities and tasks simultaneously.</li><li>
Highly motivated and a self-starter.</li><li>
Ability to work well in a fast-paced, team-oriented environment with minimal supervision.</li></ul><div>
</div><div><i>
Quarles &amp; Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors.</i></div><div>
</div><div>
Quarles is an equal opportunity employer.</div><div>
</div><div></div><div><div>
#LI-SF1</div><div>
#LI-Hybrid</div><div>
#LI-Onsite</div></div></div></div></div></div>

Intellectual Property Legal Project Assistant

Anesi Ozmon

<div>Description:
<p>
The Legal Assistant performs a broad range of secretarial, administrative, and clerical support duties for one or more attorneys. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.</p>
Requirements:
<p>
Seeking a Legal Assistant with experience in Workers Comp and/or Personal Injury for our 70-year-old law firm in The Loop.</p><p>
The essential functions include, but are not limited to the following:</p><ul><li>
Ordering and following up on requests for medical records and bills</li><li>
Preparing medical bill evaluations on injury cases</li><li>
Assisting attorney with disbursement of funds once case settles</li><li>
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials</li><li>
Receiving and placing telephone calls; scheduling and making appointments</li><li>
Assisting with office administrative duties by making photocopies of correspondence, documents, and other printed matters</li><li>
Organizing and maintaining documents and case files</li><li>
Assisting attorneys in collecting information relevant to caseloads</li><li>
Attending legal meetings to take notes, such as client interviews, hearings, or depositions</li><li>
Drafting and typing office memos</li><li>
Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients</li><li>
Performing other work-related duties as assigned</li></ul><p><b>
NO RECRUITERS OR STAFFING AGENCIES WILL BE CONSIDERED.</b></p><p><b>
NO REMOTE/VIRTUAL ASSISTANTS NEED APPLY; THIS IS AN IN-PERSON ROLE AT OUR CHICAGO OFFICE.</b></p></div>

Legal Administrative Assistant - Workers Comp

FirstService Residential

<div><p><b>Description</b><br>
</p><br>
<br>
<p>Job Overview:</p><p>
As an Assistant Community Association Manager, you&rsquo;ll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. Youl will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations.</p><p>
This opportunity is available in the Edgewater neighborhood of Chicago, Illinois.</p><p></p><p>
Your Responsibilities:
</p><ul><li>Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system.</li><li>
Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List.</li><li>
Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day.</li><li>
Assemble Board Packets in a clean, orderly, and professional fashion.</li><li>
Update and generate required association and management reports as instructed by the Community Manager.</li><li>
Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance.</li><li>
Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website.</li><li>
Update and generate required association and management reports as instructed by the Property Manager.</li><li>
Monitor and address resident disputes as required and build a positive relationship between residents and management.</li></ul><p></p><p><br>
Skills &amp; Qualifications:</p><ul><li>
Active Community Association Manager license in the state of Illinois.</li><li>
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.</li><li>
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.</li><li>
Superior oral and written communication skills.
</li><li>Community management experience or equivalent professional experience in a related field strongly preferred.</li></ul><p></p><p><br>
What We Offer:
</p><p>As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.</p><p></p><p><br>
Compensation:</p><p>
$ 57000 - $ 67000 / year</p><p></p><p>
Disclaimer Statement</p><p>
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.</p></div><p></p>

Assistant Community Association Manager

<div><div>Department</div>
BSD SUR - General Surgery: Clinical<div><br>
About the Department</div>
General surgeons at the University of Chicago Medicine focus on a broad range of diseases, including various types of cancer, endocrine disorders, esophageal diseases, bariatric surgical treatment, breast diseases, and more. In treating this wide spectrum of diseases, our surgeons are also trained to use minimally invasive techniques, including robotic and laparoscopic approaches, to ease the patient&rsquo;s surgical experience. Our surgeons also work in close collaboration with experts across the hospital to ensure each patient receives the care he or she deserves to achieve optimal outcomes.<br>
<br>
The research endeavors by faculty and investigators in the Section of General Surgery are just as wide and varied as the diseases they treat. In addition to their numerous outcomes-based research projects, our investigators are busy with complex basic science questions that will one day allow physicians to deliver better care to all patients. These scientific endeavors revolve around uncovering the pathophysiology of infections, genomics and physiology of pancreatic cancer, and much more.<div><br>
Job Summary</div>
This position will assist to manage, plan, monitor and assure delivery of high-quality patient and family care for a caseload of wound care patients within an outpatient and inpatient setting at Ingalls Memorial Hospital. This position will exercise autonomous decision-making in the assessment, diagnosis and initiation of wound related health care issues as delineated by the collaborative agreement. Collaborate with the patient&rsquo;s multidisciplinary team members to assure safe, cost effective and timely and efficient care; evaluate the appropriateness of care and facilitate necessary changes to the defined plan; support, teach and is a resource for all members of the health care team.<div></div><div>
Responsibilities</div><ul><li>
Assesses, plans, monitors, intervenes, coordinates and evaluates the delivery of patient care.</li><li>
Collaborates with the patient, family and multidisciplinary team to assure appropriate, safe cost effective, timely and efficient care.</li><li>
Identifies patient needs and makes referral for consultation with internal and external specialists.</li><li>
Assures that patient education needs are met, providing individualized instruction as needed.</li><li>
Responds to psychosocial needs by facilitating referrals as appropriate.</li><li>
Works with case managers to coordinate patient discharge planning and maintains regular patient telephone contact in the immediate postoperative period.</li><li>
Demonstrates comprehensive knowledge in area of wound care services and functions as a professional role model.</li><li>
Provides administrative consultation when requested.</li><li>
Represents the needs of wound services on committees, as appropriate.</li><li>
Evaluates the appropriateness of care in collaboration with a multi-disciplinary team.</li><li>
Demonstrates leadership in creative problem solving strategies.</li><li>
Opportunity to first assist in the OR as needed</li><li>
Initiates and implements necessary changes in in-patient care delivery through the sharing of research, current trends, and expert knowledge.</li><li>
Provides continuing education and professional development opportunities for health care providers.</li><li>
Participates in the education of students. Serves as a preceptor for graduate students.</li><li>
Actively contributes to appropriate professional and/or specialty organizations.</li><li>
Fulfills requirements for maintaining advanced practice certification and licensure.</li><li>
Keeps knowledge base current by reading professional literature and attending educational conferences.</li><li>
Develops diagnostic strategies and therapeutic interventions needed to achieve the goals and outcomes of the patient&rsquo;s plan of care.</li><li>
Has a deep understanding and response to adverse drug reactions, with special attention to vulnerable populations such as infants, children, pregnant and lactating women, or older adults. Develops and coordinates APP training and professional development activities.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree from an accredited school/college.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through a combination of education and a minimum of 2 years of relevant work experience in a related job discipline.<div><br>
Certifications:</div>
Current and/or eligible for State of Illinois licensure/registration required. Eligibility to be privileged and credentialed through the Medical Staff Office (MSO). - State of Illinois<div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
An advanced degree, or equivalent if license received prior to July 1, 2001, from an accredited school/college of nursing or completion of an accredited Physician Assistant educational program accredited by the Accreditation Review Commission on Education for the Physician Assistant, Inc. (ARC-PA).</li></ul><div></div><div>
Experience:</div><ul><li>
Clinical experience in a related area of specialty.</li></ul><div></div><div><div><div><div><div>
Licenses and Certifications for Advanced Practice Nurse:</div><ul><li>
Current Advanced Practice Nurse (APN) license in the State of Illinois or eligibility to receive by start date.</li><li>
Current Registered Nurse (RN) license in the State of Illinois or eligibility to receive by start date.</li></ul><div></div><div>
Licenses and Certifications for Physician Assistant:</div><ul><li>
Current Physician Assistant license/registration in the State of Illinois or eligibility to receive by start date.</li><li>
Certification from the National Commission for the Certification of Physician Assistants (NCCPA) by start date.</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Demonstrated clinical competency, effective leadership and teaching skills.</li><li>
Conduct physical examinations and health assessments.</li><li>
Interview and obtain medical information.</li><li>
Strong interpersonal skills and work independently.</li><li>
Strong organizational skills.</li><li>
Demonstrated written and verbal communication skills and strong analytical skills.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter (required)</li></ul></div></div></div></div><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Healthcare &amp; Medical Services<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
Yes<div><br>
Health Screen Required</div>
Yes<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$130,900.00 - $167,200.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Advanced Practice Provider, Wound Care

After School Matters

<div>
 <strong>
  Summary of Position
 </strong>
 : Reporting to the Senior Director of Development, the Manager of Program Initiatives leads a team responsible for delivering high-profile programs, projects, and events across Chicago. This role oversees:
 <br/>
 <br/>
 <ul>
  <li>
   Program &amp; Event Execution &ndash; Design, implement, and scale funded and pilot programs for Chicago teens; plan and execute funder and showcase events incorporating teen participation
  </li>
  <li>
   Operations &amp; Logistics &ndash; Coordinate with internal departments to ensure seamless planning, execution, and monitoring of initiatives
  </li>
  <li>
   Community Engagement &ndash; Build partnerships with donors, community organizations, schools, city agencies, and other stakeholders to expand program reach
   <br/>
   <br/>
  </li>
 </ul>
 The Manager collaborates with diverse stakeholders, balancing large-scale initiatives with targeted projects, and demonstrates a strong commitment to enhancing opportunities for Chicago&rsquo;s teens. Candidate will assume increasing responsibilities over time, including managing and strengthening relationships with key partners to support the transition and ownership of strategic partnerships.
 <br/>
 <br/>
 <strong>
  Major Duties and Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead and Manage High-Profile Programs and Events &ndash; Oversee planning and execution of key teen program initiatives (e.g., Next Builders, ComEd Youth Ambassadors, teen participation in Gala), including project plans, stakeholder engagement, instructor recruitment, site selection, training, showcases, and site visits. Supervise seasonal and branch program specialists and assistant
  </li>
  <ul>
   <li>
    Develop, lead, and implement programs that reflect teen interests, voices, and evolving needs, fostering ownership and leadership.
   </li>
   <li>
    Facilitate inclusive, strengths-based activities and workshops that promote personal growth, skill-building, and community engagement while ensuring programs are responsive to diverse youth perspectives.
   </li>
   <li>
    Manage teens in new spaces and ensure they are prepared for programs and events by communicating with, preparing, and building enthusiasm around opportunities
   </li>
   <li>
    Negotiate on behalf of teens and their program needs.
   </li>
   <li>
    Coaching instructors on continuous program improvement through program observations and assessing program data.
   </li>
  </ul>
  <li>
   Engage External Stakeholders &ndash; Build and maintain relationships with community partners, funders, aldermanic offices, and other stakeholders to achieve program outcomes and identify new opportunities. Represent ASM at meetings and events
  </li>
  <li>
   Build and manage strong relationships with key partners, gradually taking on greater responsibility in overseeing and transitioning partnership management
  </li>
  <li>
   Design and Deliver Events &ndash; Develop and oversee showcases, funder visits, and special events highlighting teen work in collaboration with the Executive Office, Communications, Development, and community partners. Prepare teens and instructors for public presentations
  </li>
  <li>
   Strategic Program Development &ndash; Create and scale pilot programs, address participation gaps across neighborhoods and content areas, and implement specialized recruitment strategies in partnership with Programs
  </li>
  <li>
   Budget and Reporting &ndash; Develop, manage, and monitor program and event budgets, compile reports on program budget, performance, resources, and partnerships
  </li>
  <li>
   Team Leadership &ndash; Supervise, coach, and develop the Events and Initiatives team; identify professional development needs and opportunities
  </li>
  <li>
   Cross-Departmental Collaboration &ndash; Work with ASM staff on organization-wide projects and initiatives, providing leadership on development-related efforts, including donor engagement and site tours
  </li>
  <li>
   Coordinate with Internal and External Teams &ndash; Partner with departments such as Programs, Marketing, Finance, Warehouse, and Legal to ensure operational success, quality control, and timely completion of projects. Ability to work with different groups of people.
  </li>
  <li>
   Other Duties as Assigned &ndash; Support additional projects and initiatives aligned with ASM&rsquo;s mission
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Supervisory Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Program Specialist
  </li>
  <li>
   Instructors
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills and Abilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organizational, analytical, and problem-solving abilities with a commitment to quality and process excellence
  </li>
  <li>
   Proven project management expertise with strong systems thinking
  </li>
  <li>
   Solid understanding of instructional best practices
  </li>
  <li>
   Skilled in building and facilitating collaborative relationships across diverse audiences, from emerging artists to international dignitaries
  </li>
  <li>
   Demonstrated ability to manage multiple priorities in a fast-paced, high-energy environment with flexibility and responsiveness
  </li>
  <li>
   Strong customer service orientation toward a wide range of stakeholders, including staff, youth, executives, and community leaders
  </li>
  <li>
   Meticulous attention to detail with a track record of meeting deadlines
  </li>
  <li>
   Sound judgment and discretion in handling sensitive matters
  </li>
  <li>
   Proficiency in Microsoft Office; familiarity with Cityspan, Google Workspace, Canva, and Zoom preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required or in progress
  </li>
  <li>
   3+ years management experience and/or teaching and/or youth programming experience, and/or project planning experience
  </li>
  <li>
   Valid Driver&rsquo;s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required[1]
  </li>
  <li>
   Evenings and weekends may be required
  </li>
  <li>
   Ability to adapt to a non-traditional work schedule of 11am-7pm for a portion of the year.
  </li>
  <li>
   Cook County residency required
   <br/>
   <br/>
  </li>
 </ul>
 [1] After School Matters will provide reasonable accommodation to a person who does not have a driver&rsquo;s license because of a disability.
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 $66,000 - $75,000 salary, depending on applicable experience and education
 <br/>
 <br/>
 <strong>
  About Us:
 </strong>
 After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.
 <br/>
 <br/>
 ASM has engaged more than 400,000 Chicago teens and is the nation&rsquo;s largest and most successful provider of after-school and summer programs for high school teens.
 <br/>
 <br/>
 ASM offers paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
 <br/>
 <br/>
 Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters&rsquo; annual operating budget is approximately $48M and employs approximately 500 staff across the organization.
 <br/>
 <br/>
 <strong>
  EEO:
 </strong>
 <em>
  After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
  <br/>
  <br/>
 </em>
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Manager of Program Initiatives

BRIDGE HOUSING CORPORATION

<div><div><b>Summary</b></div><div>
The HR &amp; Special Projects Lead is a hands-on, execution-focused role supporting two senior principals who work closely with executive leadership. This position serves as a central coordinator and follow-through owner&mdash;ensuring priorities are tracked, communications are managed, and work moves forward efficiently.</div><p></p><div><br>
In addition to core HR coordination responsibilities (onboarding, offboarding, benefits administration, HRIS support, and compliance), this role plays a key part in special projects and operational execution. The ideal candidate is highly organized, detail-driven, self-directed, and comfortable operating with limited direction in a fast-paced environment.</div><p></p><div><br>
This is not an entry-level HR role and not an executive assistant position. It is a doer role requiring initiative, responsiveness, and accountability for outcomes.</div><p></p><div><b><br>
Key Responsibilities</b></div><ul><li><div>
Leadership &amp; Special Projects Support</div></li><li><div>
Act as a primary coordination partner to two senior principals, helping manage priorities, workflows, and follow-up</div></li><li><div>
Serve as a gatekeeper for communications, assisting with high-volume email and ensuring urgent or high-impact items are addressed</div></li><li><div>
Attend meetings, capture clear notes, decisions, action items, owners, and deadlines</div></li><li><div>
Maintain task trackers and project lists; proactively follow up to ensure execution and completion</div></li><li><div>
Drive special projects independently from start to finish, identifying next steps without needing detailed instruction</div></li><li><div>
Coordinate across teams to keep work aligned, on track, and moving forward</div></li><li><div>
Anticipate issues, flag risks early, and propose solutions</div></li><li><div>
Maintain organized documentation, trackers, and files related to projects and decisions</div></li></ul><p></p><div><b><br>
HR Operations &amp; Administration</b></div><ul><li><div>
Administer and support HR programs including onboarding, offboarding, benefits administration, HRIS updates, employee files, and compliance tracking</div></li><li><div><b>
Onboarding</b>: Manage end-to-end onboarding processes including offer documentation, background checks, new hire paperwork, HRIS setup, orientation coordination, and 30/60/90-day check-ins</div></li><li><div><b>
Offboarding</b>: Coordinate resignation and termination processes, required documentation, exit packets, and system updates</div></li><li><div><b>
Benefits</b>: Support benefits administration including enrollments, changes, renewals, and open enrollment support; respond to employee benefit questions</div></li><li><div>
Maintain accurate and compliant employee records, including personnel files, onboarding documents, and HRIS data; assist with audits, legal requests, and reporting as needed</div></li><li><div>
Serve as a primary point of contact for the HR inbox and helpdesk, responding promptly to employee inquiries</div></li><li><div>
Compile and maintain documentation for compliance, reporting, and annual HR requirements</div></li><li><div>
Support HR projects and initiatives as needed, including recruitment coordination, job postings, offer support, and reference checks</div></li></ul><p></p><div><b><br>
Required Experience &amp; Qualifications</b></div><ul><li><div>
2+ years of experience in HR coordination, HR operations, or a similar execution-focused role</div></li><li><div>
Strong understanding of HR processes including onboarding, offboarding, benefits, and employee records</div></li><li><div>
Exceptional organizational skills and attention to detail&mdash;this role does not work without them</div></li><li><div>
Proven ability to manage multiple priorities with minimal oversight</div></li><li><div>
Strong written and verbal communication skills</div></li><li><div>
Self-starter with a bias toward action and follow-through</div></li><li><div>
Comfortable working in a fast-paced environment with limited direction and evolving priorities</div></li><li><div>
High level of professionalism, discretion, and judgment</div></li><li><div>
Proficiency with Microsoft Office and HR systems; ADP experience a plus</div></li><li><div>
Bachelor&rsquo;s degree preferred (or equivalent experience)</div></li></ul><p></p><div><b><br>
Working Style &amp; Expectations</b></div><ul><li><div>
This role requires high responsiveness and follow-through</div></li><li><div>
Extended hours may be required during peak periods (open enrollment, audits, major projects)</div></li><li><div>
Success depends on ownership, initiative, and the ability to execute without hand-holding</div></li></ul><p></p><div><b><br>
Working Conditions</b></div><ul><li><div>
In-office</div></li><li><div>
Standard workweek with flexibility based on workload demands</div></li></ul><p></p><div><b><br>
Physical requirements</b></div><ul><li><div>
Ability to remain in a stationary (standing and/or seated) position more than half the time</div></li><li><div>
Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time</div></li><li><div>
Ability to spend more than half the time viewing computer monitors</div></li><li><div>
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance</div></li></ul></div><p></p>

HR Operations & Special Projects Lead

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