project assistant

Aiden Auto

Job Summary We are seeking a highly organized and detail-oriented Virtual Project Assistant to support project managers in coordinating daily operations, tracking project progress, and ensuring deadlines are met. The ideal candidate is proactive, tech-savvy, and able to manage multiple tasks in a fast-paced remote environment. Key Responsibilities Assist project managers with planning, scheduling, and coordinating project activities.Monitor project timelines and ensure tasks are completed on schedule.Organize meetings, prepare agendas, and take meeting minutes.Maintain project documentation, reports, and files.Track project milestones and update progress reports.Communicate with team members, clients, and stakeholders via email, chat, and video conferencing.Manage calendars, appointments, and project-related correspondence.Perform data entry and maintain accurate project records.Assist with research, presentations, and administrative tasks.Identify potential project issues and report them to the project manager. Qualifications High school diploma or equivalent; Associate's or Bachelor's degree preferred.Previous experience as a virtual assistant, administrative assistant, or project coordinator is an advantage.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.Experience with project management tools such as Asana, Trello, Monday.com, ClickUp, or Jira is preferred.Ability to work independently and meet deadlines.Strong attention to detail and problem-solving skills. Required Skills Project coordinationCalendar and schedule managementTask prioritizationCommunication and collaborationDocument managementTime managementData entry and reportingMultitaskingCritical thinkingCustomer service Preferred Qualifications Experience working in a remote environment.Knowledge of Agile or Scrum project management methodologies.Familiarity with CRM systems and collaboration platforms such as Slack, Microsoft Teams, or Zoom. Benefits Remote work flexibilityCompetitive compensationProfessional development opportunitiesFlexible work schedule (where applicable)Collaborative team environment.

Virtual Project Assistant

Karadeniz Holding

<div>
 
 Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding.
 
 
 
 
 
 Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships&trade; and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership&trade; fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership&trade;, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes.
 
 
 
 
 
 We are looking for a
 
 Project Assistant Manager
 
 to be assigned to our
 
 Project, Global Infrastructure and Site Preparation
 
 located in
 
 Yalova Shipyard
 
 .
 
 
 
 
 
 
 WHAT DO WE EXPECT?
 
 
 
 
 
 <ul>
 <li>
 A relevant university degree.
 </li>
 <li>
 At least 5 years Experience in the Mechanical, Electrical, and Automation fields.
 </li>
 <li>
 Experience in the organization and tracking of mechanical and automation works for the site preparation of newly commissioned power plants is a significant advantage.
 </li>
 <li>
 Proficiency in AutoCAD (2D/3D) and MS Office (especially advanced Excel and Project).
 </li>
 <li>
 Technical drawing reading and interpretation skills.
 </li>
 <li>
 Preferred: Knowledge of SAP, Navisworks, SolidWorks, or similar CAD/PLM software.
 </li>
 <li>
 At least 5 years of experience in the above items and power plants.
 </li>
 <li>
 Good command of English (both written and verbal),
 </li>
 <li>
 No restrictions on domestic or international travel,
 </li>
 <li>
 Preferably residing or planning to reside in Yalova, the Anatolian side of Istanbul, Gebze, or Kocaeli.
 </li>
 </ul>
 
 
 
 
 
 WHAT AWAITS YOU?
 
 
 
 
 
 <ul>
 <li>
 You will be at the heart of our project initiation phase, ensuring that all site preparation activities are executed efficiently, safely, and on schedule.
 </li>
 <li>
 Organizing and supervising mechanical and automation works for the site preparation of newly commissioned power plants.
 </li>
 <li>
 Preparing and regularly reporting on project progress status.
 </li>
 <li>
 Preparing and archiving technical documents, method statements, and permit procedures.
 </li>
 <li>
 Developing project closure reports and presenting improvement suggestions.
 </li>
 <li>
 Conducting proactive risk assessments and developing preventive action plans.
 </li>
 <li>
 Planning and tracking manpower, equipment, and material requirements.
 </li>
 <li>
 Working in close cooperation with Design, Planning, Production, Purchasing, Logistics, and HSE (Health, Safety &amp; Environment) departments.
 </li>
 <li>
 Directing and coordinating the site preparation team (foremen, technicians, operators).
 </li>
 <li>
 Managing subcontractor coordination.
 </li>
 </ul>
 
 
 
 
 
 WHAT DO WE OFFER?
 
 
 
 
 
 <ul>
 <li>
 One day off on your birthday,
 </li>
 <li>
 Comprehensive Private Health Insurance,
 </li>
 <li>
 Professional and personal training &amp; development opportunities,
 </li>
 <li>
 Exclusive discounts and campaigns for employees.
 </li>
 </ul>
 
 
 
 
 In line with our "One World" philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity.
 
</div>

Project Assistant Manager

Quest EPC

<div><h4 class="jobSectionHeader">Job Responsibilities:</h4><ul><li>
Entering requisitions for raw material necessary for our field jobs and onsite in our Panel Shop.</li><li>
Oversee all inbound project materials and communicate with the Operations Manager of our Panel Shop and all necessary vendors.</li><li>
You will need to be highly organized, detailed oriented, selfdriven and be able to work independently as well as with a team.</li><li>
Lead the effort to maintain all required stock levels for all Panel Shop jobs.</li><li>
Upon material arrival, you will be responsible for checking inbound material to ensure the quality &amp; accuracy of inbound shipments.</li><li>
Review daily work logs to ensure an efficient workflow in the manufacturing process.</li><li>
Review spreadsheets daily to ensure project cost associated with materials stay within monthly budget.</li><li>
Assist in all efforts if a vendor return is necessary.</li><li>
Complete any necessary administrative tasks, such as research and email.</li><li>
Advanced computer skills, including experience with Microsoft products. The ideal candidate will be able to operate as an Advanced user in Excel.</li></ul><h4 class="jobSectionHeader">
Job Requirements:</h4><ul><li>
High School Diploma or the equivalent.</li><li>
Bilingual Spanish &amp; English preferred.</li><li>
Two plus years of experience in similar role within the oil &amp; gas industry.</li><li>
Exceptional communication and interpersonal skills.</li><li>
Keen attention to detail and an aptitude for problemsolving</li><li>
Able to work independently with little supervision.</li><li>
Outstanding organizational skills and ability to prioritize tasks. Able to thrive in a highvolume, deadlinedriven work environment.</li></ul></div>

Project Assistant - Manufacturing

Al-Qadsiah Saudi Club نادي القادسية السعودي

<div>
 
 
 Be Part of a Legacy Bigger Than the Game
 
 
 
 
 At
 
 Al-Qadsiah Club
 
 we create more than teams! We&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
 
 
 
 This is more than just a job! It&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
 
 
 
 
 
 Job Overview:
 
 
 
 
 The Facilities Project Assistant Manager supports the planning, coordination, and delivery of facilities-related projects at Al Qadsiah Club. This role assists in managing renovations, upgrades, new installations, and improvement projects across club facilities, ensuring projects are completed on time, within budget, and in compliance with quality, safety, and regulatory standards.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot; Assist the Maintenance Manager in planning, coordinating, and executing facilities and infrastructure projects.
 
 
 
 &middot; Support project scheduling, budgeting, cost tracking, and progress reporting.
 
 
 
 &middot; Coordinate with internal stakeholders, consultants, contractors, and vendors to ensure smooth project execution.
 
 
 
 &middot; Monitor project activities to ensure compliance with approved designs, specifications, timelines, and quality standards.
 
 
 
 &middot; Assist in reviewing drawings, method statements, material submittals, and project documentation.
 
 
 
 &middot; Track project milestones, risks, issues, and variations, and report them to management.
 
 
 
 &middot; Support site inspections, progress meetings, and coordination meetings with contractors.
 
 
 
 &middot; Ensure compliance with health, safety, environmental, and regulatory requirements across all project sites.
 
 
 
 &middot; Assist with handover processes, including snag lists, as-built drawings, O&amp;M manuals, and warranties.
 
 
 
 &middot; Maintain accurate project records, reports, and documentation.
 
 
 
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Bachelor&rsquo;s degree or Diploma in Engineering (Civil, Mechanical, Electrical), Facilities Management, or a related field.
 
 
 
 &middot; Minimum 4&ndash;6 years of experience in facilities projects, construction, or project management, preferably in large facilities or sports environments.
 
 
 
 &middot; Good understanding of building systems, including MEP, civil, and architectural works.
 
 
 
 &middot; Experience supporting project budgets, schedules, and contractor coordination.
 
 
 
 &middot; Proficiency in MS Office and project management tools; experience with CMMS or project management software is an advantage.
 
 
 
 &middot; Good communication skills in English; Arabic is an advantage.
 
 
 
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 
 &middot; Experience working in sports clubs, stadiums, hospitality, or large mixed-use facilities.
 
 
 
 &middot; Knowledge of project management standards and basic contract administration.
 
 
 
 &middot; Familiarity with local regulations, safety standards, and permitting processes.
 
 
 
 &middot; Experience working with consultants, authorities, and multiple contractors.
 
 
 
 
 
 
 
 
 
 Skills and Competencies:
 
 
 
 
 &middot; Project coordination and organizational skills
 
 
 
 &middot; Time management and multitasking abilities
 
 
 
 &middot; Strong communication and stakeholder coordination skills
 
 
 
 &middot; Problem-solving and analytical thinking
 
 
 
 &middot; Attention to detail and quality focus
 
 
 
 &middot; Ability to work under pressure and meet deadlines
 
 
 
 &middot; Teamwork and collaboration
 
 
 
 &middot; Safety awareness and compliance mindset
 
 
 
 &middot; Reporting and documentation skills
 
 
 
 
 
 Benefits
 
 
 
 
 Why Join Al-Qadsiah?
 
 
 
 <ul>
 <li>
 
 Be Part of the Legacy:
 
 Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
 
 </li>
 <li>
 
 Experience the Culture:
 
 Thrive in an environment that values
 
 quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
 
 . This is the Qadsiah Way.
 
 
 
 
 </li>
 </ul>
</div>

Facilities Projects Assistant Manager

Aldridge Electric

<div>Winter 2027 Assistant Project Management Bootcamp (Midwest)
What we are looking for: 

 
Aldridge is seeking Assistant Project Managers to join our Winter 2027 Assistant Project Manager Bootcamp! Are you passionate about building great projects and discovering new places? At Aldridge, we're looking for Assistant Project Managers who thrive in dynamic environments and are excited to travel and join our dedicated project teams.
The APM Bootcamp is designed for new Assistant Project Managers (APMs), offering a structured pathway into the Aldridge project lifecycle. This 15-week program integrates new hires into our processes through a combination of traditional classroom training, interactive activities, and on-the-job mentorship. Participants will gain essential skills and knowledge to thrive in their roles and contribute effectively to our projects.
The 15-week program is structured to include 6 weeks of classroom instruction and 9 weeks of on-the-job site experience. Classroom sessions are held in Illinois, primarily at our Des Plaines office, with occasional sessions at our Lake Forest headquarters. The program generally follows a rotation of one classroom week followed by two weeks on the jobsite at your assigned location within the United States, with occasional variations such as consecutive classroom weeks or a three-week jobsite rotation.
 
Upon successful completion of the program, participants transition into a full-time role on their assigned project. Aldridge currently operates across 32 states. 
 
 
Job Purpose:
Contribute to the successful delivery of projects by supporting project teams in various tasks throughout the project life cycle, ensuring quality projects are completed safely, on time, and within budget, while fostering a work environment that reflects Aldridge&rsquo;s Core Values.
What you&rsquo;ll do:
<ul><li>Promote safe job sites and work closely with the Safety personnel to ensure that all safety concerns are properly addressed</li>
<li>Support Project Management on essential project duties including cost and labor tracking, document control, material submittals, subcontractor management, contract compliance, schedule adherence, and project closeout</li>
<li>Support Field Leadership on essential project duties including project planning / WBS creation meetings, material logistics, subcontractor coordination, customer communications, productivity tracking, and Aldridge internal department coordination</li>
<li>Cultivate strong working relationships and promote effective teamwork amongst Aldridge and our partners</li>
<li>Adopt established Aldridge processes and guidelines
</li></ul>Who you are:
<ul><li>Wiling to travel</li>
<li>Bachelor&rsquo;s degree in Construction Management, Civil Engineering, Electrical Engineering, Business Management or other related major, or equivalent construction or trade background.</li>
<li>Internships or other relevant work experience preferred</li>
<li>Aptitude to anticipate problems, critical issues, and opportunities and creatively problem solve
</li><li>Ability to travel to job sites as required</li>
<li>Excellent verbal and written communication skills</li>
<li>Excels at time management and prioritization, consistently meeting deadlines</li>
<li>Adaptable and willing to embrace new challenges</li>
<li>Demonstrated ability to effectively utilize Microsoft Office and Google Workspace applications</li>
<li>Positive attitude and enthusiasm for contributing to a positive and inclusive work environment</li>
</ul>Who we are:
At Aldridge, we invite you to be a part of our dynamic team, where your skills are not only valued but crucial to our success. As we pursue our vision to be the First Choice for Energy and Transportation infrastructure projects, we welcome fresh perspectives and prioritize teamwork to drive our industry-leading safety, innovation, and execution.
Our culture is rooted in family-centeredness, with third-generation leadership guiding our unwavering spirit of innovation and entrepreneurship. With over 2,000 industry experts dedicated to our vision, we actively contribute to and uplift the communities impacted by our infrastructure projects and our Aldridge family.
Built on collaboration and a commitment to mental wellness, our core values create an unparalleled sense of unity and camaraderie within our organization. Through team-building events, open-door policies, and visible executive presence, we foster an environment where everyone can thrive, innovate, and make a meaningful difference. Join us in building the infrastructure that keeps the world moving and connected &ndash; become a part of the A-team to start building and strengthening your career today!
What we offer:
The annual base pay for this role is between $70,000-$80,000. The actual pay is dependent upon many factors, including: location, work experience, education, training, transferable skills, business needs, and market conditions. The base pay range is subject to change and may be modified in the future. The role may also be eligible for a bonus. Aldridge provides a comprehensive benefits package that includes the following:
<ul><li>Health Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Wellness Incentive Programs</li>
<li>Short and Long Term Disability</li>
<li>Flexible Spending Accounts</li>
<li>Life Insurance</li>
<li>Legal Assistance</li>
<li>Identity Protection</li>
<li>Accident &amp; Critical Illness Insurance</li>
<li>Company 401(k) Matching Contributions</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul>This job-specific task list covers only the most important job duties. Employees assigned to this position title will also perform other occasional work assignments not mentioned above, including temporary assignments, training assignments, and other related duties. Aldridge is an EEO Employer and will recruit, hire, train, and promote people in all job classifications without regard to race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, genetic information, veteran status, marital status, or any other characteristic protected by law.</div>

Winter 2027 Assistant Project Management Bootcamp (Midwest)

You Smart

Job description:Job Title: Admin Assistant (Arabic Speaking Only)Must be available to join immediatelyLocation: Dubai, Al Quoz -1 UAECompany Name : You Smart Communication Networks. LLCwebsite: www.yousmart.aeSalary: AED 2,000 &ndash; AED 3,000 per monthJob Type: Full-timeJob Summary:We are looking for a highly organized and detail-oriented Admin Assistant (Arabic Speaking) to join our team. The ideal candidate will be responsible for daily project updates, customer communication, document management, and maintaining accurate records to support smooth business operations and customer satisfaction.Key Responsibilities:<ul><li>Update customers regularly regarding project progress and daily work status</li><li>Collect documents and reports from site teams and ensure proper filing</li><li>Maintain and update customer records and file management systems</li><li>Handle data entry tasks with high accuracy and attention to detail</li><li>Coordinate with internal teams to ensure timely submission of reports</li><li>Communicate with customers via phone, email, and chat in a professional manner</li><li>Ensure all records are maintained with confidentiality and accuracy</li></ul>Requirements &amp; Skills:<ul><li>Arabic Speaker (MANDATORY)</li><li>Excellent written and spoken Arabic and English</li><li>Good computer skills (MS Office, Excel, Email, etc.)</li><li>Strong organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Strong communication and customer service skills</li><li>Problem-solving mindset with attention to detail</li><li>Previous admin or data entry experience is an advantage</li></ul>Benefits:<ul><li>Visa sponsorship</li><li>Company-provided transportation</li><li>Other benefits as per UAE Labour Law</li><li>Terms &amp; Conditions apply</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Admin Assistant (Arabic Speaking Only)

Sun Tint, Inc.

Assistant in Admin/Estimating/Managing OverviewI need an assistant to help me in the day to running of a Commercial/Residential Window Film business. Tasks include assisting in estimating &amp; managing projects as well as other routine, administrative office duties. The job requires working in close quarters in collaboration with myself (owner), general superintendent &amp; other member of our team.Experience in the commercial/residential window film industry as well as processing construction plans are very desirable qualities in the deal candidate. However, a lack of thereof does not preclude consideration for the position. I will train the best candidate who exhibits the capacity for the position.Duties-assist in assessing construction plans &amp; identify any window film scope.-assist in compiling necessary data &amp; utilizing vendor information to accurately prepare project quotes.-support management of projects by keeping track of details &amp; job timeline.-Maintain our window film library &amp; keep it current-various routine office tasks such as filing, etc.Qualifications-Excellent communications skills for obtaining &amp; sharing information.-Ability to work within a team as well as taking initiative n support of current office processes.-Capability to identify deficiencies in project details.-Proficiency in Microsoft World &amp; Excel.-Familiarity with Adobe Acrobat &amp; QuickBooks Online is a plusJob Type &amp; Schedule-Full time but I'm willing to consider Part time for the right candidate with a minimum of 30 hours per week-Schedule is flexible which could be ideal for a Mom with kids are at school.Pay: $22.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant

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