project coordinator

Matar Al Baqmi Holding Company

<div><p><b>Project Coordinator:</b></p><p>
The Project Coordinator will be responsible for managing and coordinating a variety of Medium volume, multi-product transaction flow for a large US-based client using their proprietary tool or platform. The role involves daily interaction with the client, continuous coordination with internal cross-functional teams, tracking progress, resolving issues, and ensuring accurate and timely updates on the client&rsquo;s platform.</p><p></p><p><b>
Overseeing the development and implementation of engineering projects involves several key responsibilities:</b></p><p>
Client Coordination</p><ul><li>
Act as the single point of contact for the US client for all project-related activities.</li><li>
Coordinate daily with the client through calls, emails, and online platforms across US time zones.</li><li>
Understand and comply with client processes, SLAs, compliance requirements, and reporting standards.</li><li>
Provide daily status updates on transaction volumes, progress, risks, and exceptions via the client&rsquo;s proprietary platform.</li></ul><p>
Platform &amp; Transaction Management</p><ul><li>
Monitor and manage large volumes of transactions across multiple products and product types.</li><li>
Ensure accurate data entry, validation, and real-time updates on the client&rsquo;s platform.</li><li>
Track transaction lifecycle from initiation to closure, ensuring zero or minimal errors.</li><li>
Identify bottlenecks, exceptions, and system issues and escalate them proactively.</li></ul><p>
Internal Cross-Functional Coordination</p><ul><li>
Coordinate with internal teams including Operations, IT, Finance, Compliance, Quality, and Customer Support.</li></ul><ul>
<li>Assign tasks, follow up on deliverables, and ensure adherence to timelines and SLAs.</li>
<li>Conduct daily/weekly internal review meetings to assess performance and resolve issues.</li>
<li>Align internal workflows with client requirements and platform changes.</li>
</ul><p>
Tracking, Reporting &amp; Governance</p><ul><li>
Maintain detailed trackers, dashboards, and MIS for daily transaction flow.</li><li>
Prepare daily, weekly, and monthly reports on volumes, turnaround time, quality, and backlog.</li><li>
Ensure all project documentation, SOPs, and process updates are maintained and shared.</li><li>
Support audits, reviews, and client governance meetings with accurate data and insights.</li></ul><p>
Risk &amp; Issue Management</p><ul><li>
Identify operational, system, and delivery risks at an early stage.</li><li>
Drive root cause analysis and implement corrective and preventive actions.</li><li>
Ensure business continuity during peak volumes or system changes.</li></ul><p>
Continuous Improvement</p><ul><li>
Suggest and implement process improvements to improve efficiency, accuracy, and turnaround time.</li><li>
Support automation and platform enhancement initiatives in coordination with IT and the client.</li><li>
Train internal teams on client tools, platforms, and updated processes</li></ul><p><b>
Requirements</b></p><p><b>
Minimum Qualifications and Knowledge</b></p><ul><li>
Bachelor&rsquo;s degree in business, Engineering.</li></ul><p>
PMP / Prince2 / Agile certification (preferred but not mandatory)</p><p></p><p><b>
Minimum Experience (no. of years)</b></p><p>
Min 5/8 years in project and Business Transition management</p><p></p><p><b>
Job-specific Skills and Competencies</b></p><p>
Hands-on work experience on MS Project &amp; PMP certified preferably.</p><ul><li>
Strong project management and coordination skills</li><li>
Experience managing Med-vol transactions, multiple product lines</li><li>
Excellent stakeholder management, especially with US-based clients</li><li>
Strong analytical, tracking, and reporting skills</li><li>
Ability to manage multiple priorities under tight deadlines</li><li>
Excellent written and verbal communication skills</li><li>
High attention to detail and problem-solving mindset</li><li>
Excellent communication, report writing, and analytical skills. Fluency in English mandatory</li></ul></div>

Project Coordinator

Penspen

<div>
 Penspen www.penspen.com are looking for a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.
 <br/>
 <br/>
 The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.
 <br/>
 <br/>
 The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.
 <br/>
 <br/>
 He is also responsible for overseeing and coordinating all aspects of DBSP /FEED/EPC stages of a project lifecycle. Direct supervision of engineers, ensuring the timely and accurate completion of project deliverables, and maintaining effective communication with stakeholders. Facilitate coordination between site inputs and stakeholders, ensuring smooth communication and collaboration.
 <br/>
 <br/>
 Oversee entire project execution, including schedules, budget management, mobilization and quality of staff.
 <br/>
 <br/>
 Manage all engineering aspects of the project from inception to completion, coordinating with design, procurement, and construction teams.
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 <strong>
  Both Onshore And Offshore Experience Is Required.
  <br/>
  <br/>
 </strong>
 <strong>
  Knowledge / Experience (Skills) Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).
  </li>
  <li>
   At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco procedures/practices is beneficial.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   An Engineering Degree in a relevant discipline.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply, please share the CV by clicking this
 <br/>
 <br/>
 https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore--offshore-526987.html
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</div>


Senior Projects Coordinator (Onshore / Offshore)

Bureau Veritas

<div><div><div>Job Title: Sales Coordinator</div><div>
Location: Al Khobar, KSA</div><div>
Employment Type: Full-Time</div><div>
Department: Sales &amp; Business Development</div><div></div><div><br>
Overview</div><div>
We are seeking a proactive and detail-oriented Sales Coordinator to join our dynamic team. This role is pivotal in supporting the Business Developer in driving growth initiatives and ensuring seamless alignment with the Operations team to deliver exceptional client experiences. The ideal candidate will possess strong organizational skills, a collaborative mindset, and a passion for enabling sales success.</div><div></div><div><br>
Key Responsibilities</div><ul><li><p>
Sales Support &amp; Coordination</p></li><ul><li>
Assist the Business Developer in managing sales pipelines, tracking leads, and preparing proposals and presentations.</li><li>
Coordinate client communications, follow-ups, and documentation to ensure timely responses and smooth onboarding.</li><li>
Maintain sales databases with accurate and up-to-date information.</li></ul><li><p>
Operational Alignment</p></li><ul><li>
Liaise with the Operations team to ensure client requirements are clearly communicated and executed.</li><li>
Monitor project timelines and deliverables to ensure alignment between sales commitments and operational capabilities.</li><li>
Support cross-functional meetings and contribute to process improvements that enhance customer satisfaction.</li></ul></ul><div></div><ul><li><p><br>
Invoicing &amp; Financial Coordination</p></li><ul><li>
Maintain organized records of all billing activities and support month-end reporting.</li></ul><li><p>
Reporting &amp; Analysis</p></li><ul><li>
Generate regular sales reports, performance metrics, and forecasts to support strategic decision-making.</li><li>
Identify trends and opportunities for improvement in sales processes and customer engagement.</li></ul><li><p>
Administrative &amp; Logistical Support</p></li></ul><ul><li>
Manage documentation, contracts, and compliance records related to sales activities.</li></ul><div></div><div><br>
Qualifications</div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Marketing, or related field.</li><li>
3+ years of experience in sales coordination, business development support, or operations liaison roles.</li><li>
Proficiency in Microsoft Office Suite.</li><li>
Familiarity with invoicing systems and basic financial processes.</li><li>
Strong communication, organizational, and multitasking skills.</li><li>
Ability to work collaboratively across departments and adapt in a fast-paced environment.</li></ul></div></div>

Sales Coordinator

Yokogawa

<div><div>Not just a job, but a career</div><div>
Yokogawa, award winner for &lsquo;Best Asset Monitoring Technology&rsquo; and &lsquo;Best Digital Twin Technology&rsquo; at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.</div><div></div><div>
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.</div><div></div><div>
About the Team<br>
Our 18,000 employees work in over 60 countries with one corporate mission, to &quot;co-innovate tomorrow&quot;. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.</div><div></div><div>
RESPONSIBILITIES</div><div></div><ul><li>Project Planning</li></ul><div></div><div>
Produce workstream or project plans, ensuring that all activities are identified, are appropriately organized to deliver project objectives, and comply with the organization's project management framework.</div><div></div><ul><li>Project Scope Definition</li></ul><div></div><div>
Manage the delivery of project activities to support the specification and agreement of project deliverables.</div><div></div><ul><li>Stakeholder Management</li></ul><div></div><div>
Plan and deliver stakeholder engagement activities to develop effective project working relationships and to ensure that stakeholder needs and concerns are identified and met.</div><div></div><ul><li>Project Risk and Issue Management</li></ul><div></div><div>
Identify and evaluate risks, issues, dependencies, and constraints associated with the project, escalating where appropriate. Where necessary, develop, agree on, and implement solutions to overcome these.</div><div></div><ul><li>Project Reporting and Review</li></ul><div></div><div>
Draft project review reports and presentations, including key information, commentary, and recommendations to support the review process and enable stakeholders to evaluate progress and agree on change.</div><div></div><ul><li>Project Team Management</li></ul><div></div><div>
Lead a small project team; communicates the outcomes needed and direction to achieve outcome, coordinates team actions on project tasks; requests additional team member support when needed; and identifies areas of improvement necessary to build the capability of the team through training, coaching and mentoring.</div><div></div><ul><li>Project Resource Management</li></ul><div></div><div>
Manage the deployment of project resources, proactively managing project costs, providing forecasts, and presenting variances with narrative at appropriate review points to ensure effective utilization.</div><div></div><ul><li>Work Scheduling and Allocation</li></ul><div></div><div>
Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines.</div><div></div><ul><li>Document Preparation</li></ul><div></div><div>
Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.</div><div></div><ul><li>Project Close-out and Handover</li></ul><div></div><div>
Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.</div><div></div><ul><li>Project Assurance</li></ul><div></div><div>
Conduct assurance reviews within the project, facilitate the delivery of assurance reviews by independent third parties, and take appropriate action to resolve any issues identified so that senior stakeholders have confidence that the project can deliver to time, budget, and quality.</div><div></div><ul><li>Personal Capability Building</li></ul><div></div><div>
Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.</div><div></div><div>
Behavioral Competencies</div><div></div><ul><li>Drives Results</li></ul><div></div><div>
Consistently achieves results, even under tough circumstances. For example, devotes considerable effort to surpassing goals and achieving the best possible results; goes above and beyond to achieve excellence. Drives ahead with great focus when faced with obstacles and setbacks; maintains productivity and a positive attitude.</div><div></div><ul><li>Situational Adaptability</li></ul><div></div><div>
Adapts approach and demeanor in real time to match the shifting demands of different situations. For example, takes steps to adapt to changing needs, conditions, priorities, or opportunities. Understands the cues that suggest a change in approach is needed; adopts new behaviors accordingly.</div><div></div><div>
Skills</div><div></div><ul><li>Prioritizing</li></ul><div></div><div>
Works with full competence to prioritize components of a project, program, or portfolio work in context with risks, activities, stakeholders, etc. across the life of the project or program. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Communications Management</li></ul><div></div><div>
Works with full competence to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, archiving, and disposition of project information. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Management</li></ul><div></div><div>
Works without supervision while providing guidance when required on managing projects and/or programs within desired cost, time and quality parameters.</div><div></div><ul><li>Verbal Communication</li></ul><div></div><div>
Uses clear and effective verbal communications skills without supervision and provides guidance when required on expressing ideas, requesting actions and formulating plans or policies.</div><div></div><ul><li>Data Collection and Analysis</li></ul><div></div><div>
Works without supervision and provides guidance when required on analyzing data trends for use in reports to help guide decision making.</div><div></div><ul><li>Negotiation</li></ul><div></div><div>
Negotiates without supervision and provides guidance when required on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.</div><div></div><ul><li>Project Change Management</li></ul><div></div><div>
Works without supervision and provides guidance as required on identifying, managing and controlling project-related changes.</div><div></div><ul><li>Project Quality Management</li></ul><div></div><div>
Works with full competence to manage the work that determines the quality policies, procedures, and responsibilities so the work satisfies the needs for which it was undertaken. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Resource Planning and Control</li></ul><div></div><div>
Works with full competence to identify, acquire, and manage the resources (physical and human) for the project. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Risk and Issue Management</li></ul><div></div><div>
Works without supervision and provides guidance when required on identifying, assessing, prioritizing and managing project-related risks.</div><div></div><ul><li>Requirements Traceability and Management</li></ul><div></div><div>
Works with full competence to manage the documentation, archiving, traceability, changes, and approvals of requirements throughout the project life cycle. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Cost and Budget Management</li></ul><div></div><div>
Works with full competence to estimate and manage the effort and finances to complete the work within budget. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Estimating</li></ul><div></div><div>
Works with full competence to estimate each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Organization and Structure</li></ul><div></div><div>
Works with full competence to build the structure and culture of the project team, and define roles and responsibilities within that structure to enable the achievement of project mission and objectives and the effective operation of key business processes. Typically works without supervision and may provide guidance.</div><div></div><ul><li>Project Schedule Management</li></ul><div></div><div>
Works without supervision and provides guidance when required on sequencing and scheduling tasks into a project plan.</div><div></div><ul><li>Project Tracking and Reporting</li></ul><div></div><div>
Works without supervision and provides guidance when required on measuring and reporting progress toward intermediate targets to make sure a project stays on track to achieve its ultimate goals.</div><div></div><div>
Education</div><div></div><div>
Bachelor's Degree or Equivalent Level</div><div></div><div>
General Experience</div><div></div><div>
Sound experience and understanding of straightforward procedures or systems (7 to 12 months)</div><div></div><div>
Managerial Experience</div><div></div><div>
Basic experience of coordinating the work of others (4 to 6 months)</div><div></div><div>
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.</div><div></div><div>
Are you being referred to one of our roles? If so, ask your connection at Yokogawa<br>
about our Employee Referral process!</div></div>

Project Manager

Hitachi Energy

<div><p><b>Description</b>
</p><p><b>The opportunity</b></p><p></p><p>
To build and grow the Play a crucial role in assisting project managers and teams in the successful execution and completion of various projects. This role requires excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks simultaneously. The Project Support Specialist will be responsible for coordinating project schedules, maintaining documentation, tracking project progress, and ensuring that all project-related activities are carried out efficiently and effectively. Tracks departmental budgets and forecasts future budget needs. May plan and coordinate special events. May maintain and update the departmental website.</p><p></p><p><b>
How you&rsquo;ll make an impact</b></p><ul><li><p>
You will assist project managers in planning and executing project activities and maintain and update project documentation and records.</p></li><li><p>
You will coordinate project schedules and monitor deadlines and prepare and distribute project status reports and presentations.</p></li><li><p>
You will identify and communicate potential project risks and issues and support project meetings by preparing agendas, taking minutes, and following up on action items.</p></li><li><p>
You will collaborate with team members and stakeholders to ensure clear communication and alignment.</p></li><li><p>
You will coordinate between the team leader and Project managers for logging and following the NCRs on the system.</p></li><li><p>
You will coordinate with team leaders&amp; project s managers for projects executions and support the Projects Managers on their admin requests such<br>
as traveling and hotel related.</p></li><li><p>
You will support the training activity for the team and related administration task and preparing documentation and projects Reports editing reports,<br>
presentations, organization charts, correspondence, etc.</p></li><li><p>
You will Conducting analysis of plan versus actual project performance under the supervision of the Project Manager or Project Planning &amp; Controls Manager.</p></li><li><p>
You will be filing, organizing, and maintaining documents (physical and digital) and supporting invoices issue, submittal and acknowledgement.</p></li><li><p>
You will be preparing materials for and assisting in project reviews. Updating project (cost), monitoring, controlling, and releasing requests for invoices, based on instructions from the Project Manager and supporting training.</p></li><li><p>
You will manager by arrange a Training Material or Logistic files and facilities for training Supporting other function as required and assisting project and managers in planning, executing, and monitoring project progress.</p></li><li><p>
You will be maintaining project documentation, including plans, reports, and updates and scheduling and coordinating meetings, ensuring.</p></li><li><p>
You will Preparing and logging all NCR site related on the System.<br>
(SAP) as well following the closer of it assisting in the preparation of project presentations and meetings documentation with stakeholders and communication liaison between project team members and external parties.</p></li><li><p>
You will be tracking project timelines, milestones, and deadlines and organizing &amp; maintaining project files and records for easy retrieval and supporting the outlook of the budget monitoring processes and assisting with the operation manager the risk management.</p></li><li><p>
You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</p></li><li><p>
Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</p></li></ul><p></p><p><b>
Your background</b></p><ul><li><p>
A bachelor&rsquo;s degree in business administration, or diploma in Project Management, or related field is preferred.</p></li><li><p>
Minimum 2 experience in an administrative role or project support position is advantageous.</p></li><li><p>
Strong organizational and multitasking abilities and Microsoft Office skills (Word, Excel, PowerPoint) is preferred. As well Microsoft Planning tools.</p></li><li><p>
Proficiency in both spoken &amp; written English language is required.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a </b><b>general inquiry form</b><b> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</b></h2><p></p><h2 class="jobSectionHeader"><b>
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</b></h2></div><p></p>

GIS I&C Supervisor

Project Office Administrator - Saudi National

Omada Rail Systems

<div><ul><li><b>Project Management
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Al Khafji Region</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Document Controller - Saudi Natioal

Explore 126+ Project coordinator in Al Khobar Saudi Arabia this January. Find roles across top companies and apply now to boost your career.