project coordinator

GVS Cargo and Logistics

URGENT: Projects CoordinatorBahrain &bull; Manama &bull;Full-timeJob descriptionAbout the Role:We are looking for a reliable Admin Projects Coordinator to help with day-to-day project paperwork and communication. You will be responsible for handling invoices, LPOs, delivery notes, BOQs, and contracts. The role requires good organization, attention to detail, and the ability to work with different teams and suppliers.Key Responsibilities:- Prepare and send invoices to clients and follow up on payments.- Create and manage Local Purchase Orders (LPOs) for suppliers.- Keep track of delivery notes and make sure everything is received correctly.- Help prepare and update Bills of Quantities (BOQs) with the project team.- Draft and organize contracts with clients, suppliers, and subcontractors.- Keep all project files and documents well organized (digital and physical).- Support the project team with scheduling, follow-ups, and administrative tasks as needed.- Communicate with suppliers, clients, and internal teams to ensure smooth workflow.- Assist with other admin tasks as needed by the project team.- Provide regular reports and updates on project administration status to management.Qualifications &amp; Skills:- Previous experience in admin or project coordination (especially in construction or similar fields).- Good knowledge of handling invoices, LPOs, BOQs, and contracts.- Strong attention to detail and good organizational and multitasking skills.- Proficient in MS Office (Excel, Word, Outlook); familiarity with project &amp; Gantt Charts- Strong communication skills (written and verbal).- Ability to work independently and collaboratively in a fast-paced environment.- Diploma or degree in business, administration, or related field (preferred).- Experience working with project documentation in sectors such as construction, fit-out, engineering, or logistics.Additional Requirements:- Must be in Bahrain- Available to start immediately- Experience in construction industry- Having valid driving licenseHow to Apply:Send your CV to and add in subject &quot;Project Coordinator&quot;Send your CV to: info@aquacare.me Contact: +973 3334 0017 / +973 3967 6669 Shortlisted candidates will be contacted for an interview.Fill this application link:https://forms.gle/fqMdPwrPHUkbRRSc9 Job Type: Full-time

Project Coordinator

Octacer

About OctacerAt Octacer, we specialize in delivering high-quality software solutions by combining innovation, strategy, and technical expertise. We are looking for a dedicated Project Coordinator who will serve as the bridge between our business and technical teams. This role is vital in ensuring smooth communication, timely project execution, and alignment of client requirements with development outcomes.About the RoleAs a Project Coordinator, you will support ongoing software development projects by managing communication across sales, management, and development teams. You will oversee proposal preparation, track updates from sales, and ensure developers have the necessary inputs to deliver high-quality solutions. The ideal candidate will be proactive, detail-oriented, and comfortable working in a dynamic environment.Key ResponsibilitiesProposal &amp; Portfolio Preparation<ul><li>Draft and prepare project proposals, portfolios, and related documentation immediately after client meetings.</li><li>Collaborate with sales and technical teams to ensure accuracy and alignment with client requirements.</li><li>Client Coordination</li><li>Work closely with the team to track leads, proposals, and opportunities.</li><li>Provide management with timely updates on client discussions and proposals.</li><li>Ensure smooth and accurate handover of project details to the development team.</li></ul>Software Development Team Coordination<ul><li>Act as a communication link between developers and management.</li><li>Monitor ongoing projects to ensure deliverables align with agreed scope and timelines.</li><li>Document meeting notes, requirements, and action items for the team.</li></ul>Monitoring &amp; Reporting<ul><li>Proactively identify risks, delays, or dependencies and escalate to management.</li><li>Provide regular status reports and dashboards to management.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, Business, or related field.</li><li>Experience as a Project Coordinator, Business Analyst, or similar role in the IT/software industry.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills to manage technical and non-technical stakeholders.</li><li>Proficiency in project management and collaboration tools (Jira etc.).</li><li>Detail-oriented, proactive, and comfortable working in a fast-paced environment.</li></ul>Why Join Octacer?<ul><li>Opportunity to contribute to diverse software projects with direct client and developer interaction.</li><li>Play a critical role as the connector between business and technology teams.</li><li>Be part of a growth-oriented company that values learning, innovation, and professional development.</li></ul>Job Types: Full-time, Contract, Internship Contract length: 3 monthsPay: From Rs30,000.00 per monthWork Location: In person

TURNKEY INTERIOR DECORATION LLC

project coordinator for interior design and build companyJob Type: Full-timePay: AED4,000.00 - AED12,000.00 per month

RAY ARCHITECTS

Job Title: Project CoordinatorRole SummaryThe Project Coordinator will serve as the Single Point of Contact (SPOC) between the client and internal teams at RAY Architects, ensuring seamless coordination of design, quality, time, and cost across all project stages. This role demands proactive communication, meticulous planning, and a strong sense of ownership to deliver a high-end client experience in line with RAY&rsquo;s premium design standards.Location: Madurai &amp; CoimbatoreKey ResponsibilitiesClient Interface &amp; Communication<ul><li>Act as the primary liaison between clients and the internal design, engineering, and execution teams.</li><li>Conduct regular project meetings, updates, and presentations to keep clients informed and engaged.</li><li>Document all discussions, decisions, and approvals for accountability and clarity.</li></ul>Design Coordination<ul><li>Coordinate between architectural, structural, MEP, interior, and landscape design teams to ensure seamless integration.</li><li>Track design progress and ensure timely delivery of drawings and details to site.</li><li>Facilitate design approvals and manage revisions as per client inputs and site conditions.</li></ul>Project Planning &amp; Scheduling<ul><li>Prepare and monitor project schedules, milestones, and deliverables.</li><li>Coordinate with site engineers and vendors to ensure timelines are met.</li><li>Highlight delays or risks proactively and assist in corrective actions.</li></ul>Quality &amp; Execution Oversight<ul><li>Ensure design intent is maintained during execution by coordinating between site and design teams.</li><li>Conduct periodic site inspections with the design and QA teams.</li><li>Track and ensure adherence to material specifications and workmanship standards.</li></ul>Cost &amp; Documentation<ul><li>Support the estimation and procurement teams with quantity checks, BOQ validation, and vendor coordination.</li><li>Track project budgets, change orders, and variations with cost implications.</li><li>Ensure proper documentation of approvals, drawings, and site progress.</li></ul>Reporting &amp; Coordination<ul><li>Generate weekly project status reports (design, cost, progress) for internal and client review.</li><li>Coordinate with consultants, vendors, and contractors for smooth execution.</li><li>Ensure alignment of all project stakeholders with RAY&rsquo;s project goals and standards.</li></ul>Key Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Strong coordination and multitasking abilities.</li><li>Proficiency in MS Excel, MS Project, AutoCAD (basic), and other project tracking tools.</li><li>Understanding of architectural and interior design processes.</li><li>Time management and problem-solving aptitude.</li><li>Client service mindset and attention to detail.</li><li>Ability to manage demanding clients with poise and diplomacy.</li><li>Professional, confident, and articulate.</li><li>High ownership and accountability.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or Diploma in Architecture / Civil Engineering / Interior Design / Project Management.</li><li>3&ndash;7 years of experience in design coordination or project management within an architectural or design-build environment.</li><li>Experience in luxury residential or turnkey interior projects preferred.</li></ul>Job Types: Full-time, PermanentPay: &#8377;300,000.00 - &#8377;500,000.00 per yearBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

MashrouGroup projects

Job Posting: Project Coordinator &amp; Executer (Fit-Out Specialist)Job Description:As a Project Coordinator &amp; Executer, you will be the vital link between our clients, design teams, and on-site construction teams. You will be responsible for overseeing fit-out projects from the initial planning stages right through to the final handover. Your deep understanding of fit-out processes and material finishes will be crucial in ensuring projects are completed on time, within budget, and to the highest quality standards.Key Responsibilities:&middot; Project Planning &amp; Coordination:&middot; Assist in developing comprehensive project plans, schedules, and budgets.&middot; Coordinate all project activities, resources, equipment, and information.&middot; Liaise with clients, architects, designers, and subcontractors to ensure clear communication and alignment.&middot; Schedule and lead project meetings, preparing and distributing minutes and action plans.&middot; Fit-Out Execution &amp; Site Supervision:&middot; Oversee the day-to-day on-site operations, ensuring work is carried out according to plans, specifications, and quality standards.&middot; Monitor and report on project progress, identifying and resolving any potential issues or delays proactively.&middot; Conduct regular site inspections to ensure safety compliance and quality control.&middot; Materials &amp; Finishes Expertise:&middot; Utilize your mandatory knowledge of fit-out materials (e.g., gypsum, MDF, wood, glass, metal) and finishes (e.g., paints, laminates, veneers, tiles, flooring).&middot; Assist in the selection and procurement of materials, ensuring they meet design and quality requirements.&middot; Manage material deliveries, storage, and inventory on-site to prevent waste and shortages.&middot; Documentation &amp; Reporting:&middot; Maintain accurate project documentation, including daily reports, RFIs (Requests for Information), variation orders, and site instructions.&middot; Track project expenses and ensure costs are kept within the allocated budget.&middot; Prepare weekly progress reports for management and clients.&middot; Handover &amp; Closeout:&middot; Manage the project snagging and de-snagging process efficiently.&middot; Prepare all necessary handover documents, including warranties, as-built drawings, and operation manuals.&middot; Ensure a smooth and professional project handover to the client.Mandatory Requirements:&middot; Experience: Proven experience as a Project Coordinator, Site Supervisor, or similar role within the fit-out and interior design/construction industry.&middot; Fit-Out Knowledge: Mandatory hands-on experience with fit-out processes, construction methodologies, and a deep understanding of interior materials and finishes.&middot; Language Skills: Fluency in English (both written and spoken) is a must for clear communication with our diverse team and clients.&middot; Driving License: A valid UAE driver's license is mandatory for traveling between the office, project sites, and supplier locations.Ideal Candidate Profile:&middot; Strong knowledge of construction safety protocols and regulations.&middot; Proficient in using MS Office (especially Excel and Project) for scheduling and reporting.&middot; Excellent organizational and time-management skills, with the ability to multitask effectively.&middot; Strong problem-solving skills and a proactive, &quot;can-do&quot; attitude.&middot; Outstanding communication and interpersonal abilities.What We Offer:&middot; A competitive salary package.&middot; A company-provided vehicle or transportation allowance (as per company policy).&middot; A positive and collaborative work environment.&middot; The opportunity to work on diverse and challenging projects in Al Ain.&middot; Career growth opportunities within a rapidly expanding company.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Al-Ayn: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Fitout process: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>License/Certification:<ul><li>Driving license (Preferred)</li></ul>

You and Eye Advertising LLC

Key Responsibilities<ul><li>Apply for and follow up on project related work permits, NOCs, and approvals with relevant authorities.</li><li>Coordinate with internal departments, contractors, and clients to gather required documentation.</li><li>Maintain accurate records of all permits, approvals, and related correspondence.</li><li>Ensure timely renewal of permits and licenses to avoid project delays.</li><li>Track and monitor the approval process, escalating issues when necessary.</li><li>Prepare and submit regular reports on the status of work permits and approvals.</li><li>Support the project team with administrative coordination tasks as required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or related field.</li><li>Minimum 2 years of proven experience as a Project Coordinator in construction/fit-out/MEP projects</li><li>Preparing, submitting, and following up on project related work permits, approvals, and NOCs required for project execution.</li><li>Immediate joiner required.</li><li>Excellent communication and follow-up skills.</li><li>Ability to work independently and handle multiple tasks under deadlines.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li></ul>Job Type: Full-timeExperience:<ul><li>Coordinator: 2 years (Preferred)</li></ul>

Maestro Constructions

Job Title: Project Coordinator &ndash; ConstructionLocation: Dubai, UAEAbout Us: We are a well-established construction company committed to delivering projects that meet the highest standards of quality, safety, and efficiency. We are seeking a proactive and detail-oriented Project Coordinator to support our project management team and ensure smooth execution of construction activities from initiation to completion.Key Responsibilities:<ul><li>Coordinate project management activities, resources, equipment, and information to support successful delivery.</li><li>Provide engineering and technical support for projects at various stages of construction.</li><li>Liaise with clients to identify project requirements, scope, and objectives.</li><li>Assist in preparing prequalification documents, bid packages, proposal specifications, and drawings.</li><li>Prepare RFQs and obtain quotations from suppliers and agents; issue purchase orders accordingly.</li><li>Manage IFB, RFP, and RFI processes for construction projects, services, and supplies.</li><li>Liaise with suppliers and ensure timely delivery of materials while maintaining approved supplier records.</li><li>Prepare presentation materials and project status reports for internal and external meetings.</li><li>Update construction schedules, track progress, and inspect material deliveries.</li><li>Monitor project performance and address issues as they arise.</li><li>Act as the central point of contact and communicate project status to stakeholders.</li><li>Maintain comprehensive project documentation, plans, method statements, HSE, and quality records.</li><li>Assist Project Managers/Engineers in developing and maintaining project schedules.</li><li>Receive, review, and track submittals, RFIs, and change orders.</li><li>Prepare monthly project status reports for management and clients.</li><li>Organize and participate in stakeholder meetings, ensuring follow-up on action items.</li><li>Support project handover activities and ensure proper documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering, Construction Management, or a related field.</li><li>Previous experience as a Project Coordinator in the construction industry (UAE experience preferred).</li><li>Strong knowledge of construction processes, project documentation, and procurement.</li><li>Excellent organizational and multitasking skills with attention to detail.</li><li>Strong communication and interpersonal skills for client and supplier coordination.</li><li>Proficiency in MS Office and project management software.</li><li>Familiarity with HSE standards and quality management procedures.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional development and career growth opportunities.</li><li>Collaborative and supportive work environment.</li></ul>Job Type: Full-timeExperience:<ul><li>Construction Field: 3 years (Required)</li></ul>

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