project coordinator

Scope Investment

ROLE SUMMARY: Manage design projects from concept to completion, including both design aspects and project coordination duties. This includes developing design plans, managing budgets and schedules, coordinating with various teams, and ensuring projects are delivered on time, within budget, and to the required quality standards.  SPECIFIC DUTIES &amp; RESPONSIBILITIES:• Design Development: Creates and analyzes 2D and 3D layouts and visuals using specified design software and visualization tools. • Project Coordination: Works directly with contractors, consultants, and MEP technicians to align schedules and design specs. • Vendor &amp; Material Management: Sources samples, reviews supplier options, and creates presentation boards and site reports. • Site Visits – Pre-opening: Makes regular site visits to check work quality, track daily progress, list snags, and ensure fixes are made before opening. • Documentation &amp; Approvals: Handles permits, landlord and authorities’ approvals, and daily project logs. • General Support: Helps with extra design, technical, or admin tasks requested by management to keep projects moving on schedule.  EDUCATION, EXPERIENCE, FUNCTIONAL SKILLS: • Skilled in AutoCAD (2D), 3Ds Max, and V-Ray for producing accurate layouts and realistic 3D renders. • 3–5 years in coordinating design projects, managing timelines, and liaising with cross-functional teams. • Strong grasp of design development, detailing, materials, and visualization. • Effective in design presentations, vendor coordination, and maintaining project records. • Degree/diploma in Architecture or Interior Design with a design &amp; visualization portfolio. • Teamwork &amp; Communication: Clear communicator, well-organized, and reliable in managing suppliers and site teams under tight deadlines.

Project Coordinator - F&B

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Galah LLC

Galah LLC is an innovative company at the forefront of the solar energy sector. We provide a unique 'growth engine' for our clients, helping them to expand their market presence and achieve their business objectives. We are seeking a highly organised and proactive Remote Project Scheduler to join our dedicated team. This is a full-time, remote position ideal for a meticulous planner who excels at coordinating complex projects and ensuring their timely completion. The successful candidate will be instrumental in managing project timelines, resources, and communication with stakeholders, playing a vital role in our continued success. Responsibilities  <ul><li>Develop, maintain, and manage detailed project schedules from initiation through to completion.</li><li>Liaise with project managers, team members, and other stakeholders to define project requirements, timelines, and objectives.</li><li>Monitor project progress, identify potential risks or delays, and proactively implement solutions to keep projects on track.</li><li>Prepare and distribute regular status reports and performance dashboards for management and key stakeholders.</li><li>Ensure that project resources are allocated efficiently and effectively to meet deadlines.</li><li>Facilitate clear and consistent communication across all project teams to ensure alignment and cohesive execution.</li><li>Utilise project management software effectively to track tasks, milestones, and dependencies.</li></ul>Qualifications  <ul><li>Proven professional experience as a Project Scheduler, Project Coordinator, or in a similar project management role.</li><li>Strong proficiency with project management software (e.g., MS Project, Asana, Jira).</li><li>Exceptional organisational, planning, and time-management skills.</li><li>Excellent written and verbal communication abilities, with a talent for clear and concise reporting.</li><li>A keen eye for detail and a steadfast commitment to accuracy.</li><li>The ability to work independently and maintain high levels of productivity in a remote environment.</li><li>Experience within the solar or renewable energy industry is highly advantageous but not essential.</li><li>A relevant certification in project management (e.g., PRINCE2, PMP) would be a plus.</li></ul> What We Offer  <ul><li>A competitive hourly rate of $20 - $32 USD.</li><li>A fully remote working arrangement, offering flexibility and an excellent work-life balance.</li><li>The opportunity to be a key part of an innovative and forward-thinking company in the sustainable energy sector.</li><li>A collaborative, supportive, and dynamic team environment.</li></ul>

Remote Project Scheduler WFH

You Smart

Job Title: Administrative Assistant cum Operations CoordinatorCompany: You Smart Communications Network LLCLocation: Al Quoz 1, Dubai, United Arab EmiratesEmployment Type: Full-Time, On-SiteSalary: AED 2,500 &ndash; AED 3,000 per month (based on experience and qualifications)Working Days: Monday to SaturdayJoining: ImmediateAbout the CompanyYou Smart Communications Network LLC is a Dubai-based engineering and technology company established in 2015, specialising in Smart Home Automation, Extra Low Voltage (ELV) systems, CCTV surveillance, access control, networking and Wi-Fi solutions, audio visual and home cinema, gate barrier systems, and integrated building technologies. We deliver end-to-end solutions across residential, commercial, hospitality, and industrial projects throughout the UAE.Role OverviewWe are seeking a well-organised and dependable Administrative Assistant cum Operations Coordinator to support the daily administrative and operational functions of the company. Reporting to the Operations Manager, the successful candidate will act as the central coordination point between the sales, projects, procurement, and technical teams &mdash; ensuring documentation, scheduling, and client communication are handled accurately and on time.This position offers direct exposure to project operations in a fast-growing technology company and a clear path toward greater operational responsibility.Key ResponsibilitiesAdministration<ul><li>Manage day-to-day office administration, correspondence, filing, and record keeping (physical and digital).</li><li>Prepare, format, and issue company documents including letters, reports, and presentations.</li><li>Maintain organised records of contracts, warranties, delivery notes, and project files.</li><li>Handle incoming calls and emails, directing enquiries to the relevant department and following up to closure.</li><li>Support management with calendar scheduling, meeting coordination, and minutes of meetings.</li></ul>Sales &amp; Documentation Support<ul><li>Prepare and issue quotations, proforma invoices, and tax invoices under the guidance of the Sales team.</li><li>Maintain the enquiry and quotation register, and follow up with clients on pending quotations.</li><li>Update and maintain the customer database and contact records.</li></ul>Operations &amp; Project Coordination<ul><li>Coordinate technician schedules, site visits, and installation appointments with clients.</li><li>Track project progress and update job status in the company tracking sheets.</li><li>Prepare Local Purchase Orders (LPOs) and coordinate with suppliers on deliveries and pending items.</li><li>Assist in material requisition, delivery note preparation, and basic stock/inventory record keeping.</li><li>Coordinate Annual Maintenance Contract (AMC) renewals, service schedules, and reminder follow-ups.</li><li>Prepare project handover documents, service reports, and completion certificates.</li></ul>Client &amp; Team Support<ul><li>Serve as the first point of contact for client enquiries, service requests, and complaints, ensuring timely response and resolution.</li><li>Coordinate between engineers, technicians, procurement, and accounts to ensure smooth workflow.</li><li>Support the Accounts department with invoice follow-up and payment collection reminders.</li><li>Assist HR and Administration with staff attendance records, leave documentation, and visa/document renewal tracking.</li></ul>Required Qualifications<ul><li>Minimum 1 year of experience as an Administrative Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or in a similar role &mdash; preferably within the ELV, MEP, IT, construction, or facilities management sector.</li><li>Excellent written and spoken English communication skills.</li><li>Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>High computer literacy with fast and accurate typing skills.</li><li>Strong organisational and time management abilities, with proven capability to manage multiple priorities simultaneously.</li><li>High level of attention to detail and accuracy in documentation.</li><li>Ability to work independently with minimal supervision.</li><li>Bachelor's degree or diploma in Business Administration, Commerce, or a related field is preferred.</li><li>Currently residing in the UAE with a valid visa and able to join immediately.</li></ul>Candidate ProfileWe are looking for a professional who is highly organised, honest, and trustworthy; self-motivated and proactive in identifying and resolving issues; detail-oriented and customer-focused; a fast learner who remains calm under pressure; and able to maintain strict confidentiality of company and client information.What We Offer<ul><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Annual leave and air ticket entitlement as per UAE Labour Law.</li><li>Structured training on ELV, smart home, and building technology systems.</li><li>A stable, growing company with genuine opportunity for career progression into operations and project management.</li><li>A professional, supportive, and team-oriented working environment.</li></ul>How to ApplyInterested candidates are invited to apply through Indeed with an updated CV. Applications that include a brief note on relevant administrative or coordination experience will be given priority. Only shortlisted candidates will be contacted.You Smart Communications Network LLC is an equal opportunity employer. All applications are treated in strict confidence.Pay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>This position offers a monthly salary of AED 2,500 to AED 3,000 based on experience. Are you willing to accept this salary range?</li><li>How many years of experience do you have in an administrative, office coordination, or operations coordination role?</li><li>Please rate your proficiency in Microsoft Word, Excel, and Outlook (Basic / Intermediate / Advanced), and briefly describe how you have used Excel in a previous role.</li><li>This role requires full-time attendance at our Al Quoz 1, Dubai office from Monday to Saturday. Are you able to commit to this schedule?</li><li>Are you able to commute reliably to Al Quoz 1, Dubai, or relocate within a reasonable distance of the office before your start date?</li><li>What is your current visa status, and what is your earliest available joining date?</li><li>Describe a time you managed several competing administrative tasks or deadlines at once. How did you prioritise them?</li><li>Do you have experience preparing quotations, purchase orders, or invoices? If yes, please specify the software used.</li></ul>Work Location: In person

Administrative Assistant cum Operations Coordinator

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

Wellstarhealth

<h3>About the role</h3>We are seeking an experienced Project Manager to join our team in a full-time, remote capacity. This role will be pivotal in overseeing various projects from inception to completion, ensuring that they meet the established goals and timelines while maintaining the highest quality standards.<h3>Key responsibilities</h3><ul><li>Lead project planning sessions to define project scope, objectives, deliverables, and timelines to align with organizational goals.</li><li>Coordinate and manage cross-functional teams, ensuring effective communication and collaboration throughout the project lifecycle.</li><li>Monitor project progress and make adjustments as needed to keep projects on track, addressing any issues or risks that may arise.</li><li>Prepare and present regular status reports to stakeholders, detailing progress, challenges faced, and solutions implemented.</li><li>Manage project budgets, ensuring that resources are utilized effectively and efficiently while adhering to financial constraints.</li><li>Implement project management best practices and methodologies to enhance team performance and project outcomes.</li></ul><h3>Requirements</h3><ul><li>Proven experience in project management, with a strong understanding of project management principles and methodologies.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.</li><li>Strong communication and interpersonal skills to engage effectively with team members, stakeholders, and clients.</li><li>Proficient in project management software and tools, allowing for streamlined project tracking and reporting.</li><li>Solid problem-solving abilities, with a proactive approach to identifying and addressing potential challenges.</li><li>A relevant degree or certification in project management or a related field would be advantageous.</li></ul><h3>Nice to have</h3><ul><li>Familiarity with Agile methodologies and frameworks, particularly in software development or IT projects.</li><li>Experience in managing remote teams and leading projects across different time zones and cultures.</li><li>Knowledge of industry-specific standards or regulations relevant to the projects being managed.</li><li>Proficiency in additional project management tools or software that can enhance team productivity and communication.</li><li>Previous experience in stakeholder management and fostering long-term relationships with clients.</li></ul><h3>Why join us</h3><ul><li>Be part of a dynamic and innovative team that values collaboration and creativity in project execution.</li><li>Enjoy the flexibility of working remotely while still having access to a supportive team environment.</li><li>Contribute to meaningful projects that make a difference in our industry and have a lasting impact on our clients.</li><li>Gain opportunities for professional growth and development through training and mentorship programs.</li><li>Join a company that emphasizes work-life balance, ensuring that you can thrive both personally and professionally.</li></ul>

Project Manager

Access hr sollutions

Job Title: Project ManagerLocation: UAE Industry: Construction / Contracting Salary: AED 15,000 &ndash; 25,000 per monthJob SummaryWe are hiring an experienced Project Manager to lead construction projects from initiation through completion while ensuring projects are delivered safely, on time, within budget, and to the highest quality standards.Key Responsibilities<ul><li>Manage complete project execution from planning to handover.</li><li>Develop project budgets, schedules, and resource plans.</li><li>Lead multidisciplinary project teams and subcontractors.</li><li>Monitor project costs, quality, safety, and progress.</li><li>Coordinate with clients, consultants, and authorities.</li><li>Manage project risks, contract administration, and variations.</li><li>Ensure compliance with contractual obligations and company standards.</li><li>Prepare management reports and project performance updates.</li></ul>Requirements<ul><li>Bachelor's Degree in Civil Engineering.</li><li>10&ndash;15 years of experience in UAE contracting companies.</li><li>Proven experience managing high-rise, commercial, residential, or mixed-use projects.</li><li>Strong knowledge of budgeting, cost control, contracts, and project planning.</li><li>Proficiency in Primavera P6, MS Project, and MS Office.</li><li>PMP certification is an added advantage.</li></ul>Benefits<ul><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave</li><li>Air Ticket (as per company policy)</li><li>End-of-Service Benefits as per UAE Labour Law</li></ul>Pay: AED15,000.00 - AED25,000.00 per monthWork Location: In person

Project Manager ( High Rise Buildings)

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