project document controller

Quality Facility Management

<p>We are looking for a <b>Project Document Controller / Project Coordinator</b> to support our ongoing fit-out and facility management projects.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and control all project-related documents, drawings, approvals, submissions, and correspondence.</li><li>Prepare and update document logs, submission trackers, material submittal logs, shop drawing logs, method statement logs, inspection request logs, and permit trackers.</li><li>Coordinate with client, consultant, project manager, site engineers, subcontractors, suppliers, and internal team for all project documentation requirements.</li><li>Prepare, compile, and submit project documents as per client/consultant/project requirements.</li><li>Follow up for approvals, comments, revisions, and pending submissions.</li><li>Maintain proper filing system for soft copies and hard copies.</li><li>Prepare daily progress reports, site photo reports, manpower reports, and weekly project updates.</li><li>Support QA/QC documentation, material inspection requests, work inspection requests, snag lists, and handover documents.</li><li>Ensure all documents are properly numbered, formatted, submitted, and recorded as per project requirements.</li><li>Assist project team in preparing reports, letters, transmittals, MOM, and other project-related documentation.</li><li>Coordinate with subcontractors to collect required documents, method statements, material details, technical submittals, and work progress updates.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience as Document Controller / Project Coordinator in construction, fit-out, MEP, or facility management projects.</li><li>Good knowledge of project documentation procedures.</li><li>Strong MS Office skills, especially Excel and Word.</li><li>Ability to prepare trackers, logs, and reports.</li><li>Good communication and coordination skills.</li><li>Able to deal with clients, consultants, subcontractors, and internal project teams.</li><li>Immediate joining preferred.</li><li>UAE experience will be an advantage.</li></ul><p><b>Suitable candidates may share their CV with expected salary and availability.</b></p><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Project Document Controller / Project Coordinator

NAF CONTRACTING LLC

<p><b>Key Responsibilities</b></p><ul><li>Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.</li><li>Register, track, and update incoming and outgoing documents in the document control system.</li><li>Ensure proper document numbering, revision control, and distribution procedures are followed.</li><li>Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.</li><li>Monitor document status and follow up on pending approvals and responses.</li><li>Prepare and maintain document logs, transmittals, and project filing systems.</li><li>Archive completed project documents and ensure records are properly stored for future reference.</li><li>Ensure all project documentation complies with company standards and project requirements.</li><li>Assist in the preparation of reports, project records, and handover documentation.</li><li>Maintain confidentiality and security of sensitive project information.</li><li>Support project teams with document retrieval and information management as required.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction industry.</li><li>Proficiency in MS Office applications, especially Excel and Word.</li><li>Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.</li><li>Strong organizational and record-keeping skills.</li><li>Excellent communication and coordination abilities.</li><li>Ability to work under pressure and manage multiple tasks effectively.</li></ul><p>Job Type: Permanent</p><p>Work Location: In person</p>

Secretary / Document Controller

Al Ali Engineering Co.WLL

<div>
 <p>
  Key Responsibilities:
 </p>
 <ul>
  <li>
   Manage and maintain all company and project-related documents.
  </li>
  <li>
   Ensure proper filing, recording, and tracking of incoming and outgoing documents.
  </li>
  <li>
   Maintain document control registers and logs.
  </li>
  <li>
   Coordinate with departments, consultants, and subcontractors regarding document submissions and approvals.
  </li>
  <li>
   Ensure all documents are updated, accurate, and easily accessible.
  </li>
  <li>
   Prepare reports and assist in administrative documentation tasks.
  </li>
  <li>
   Handle confidential documents with integrity and professionalism.
  </li>
  <li>
   Follow company document control procedures and standards.
  </li>
 </ul>
 <p>
  Requirements:
 </p>
 <ul>
  <li>
   Minimum 5 years of experience as a Document Controller.
  </li>
  <li>
   Experience in construction or engineering companies is preferred.
  </li>
  <li>
   Proficient in MS Office and document management systems.
  </li>
  <li>
   Good communication and coordination skills.
  </li>
  <li>
   Strong organizational and time management abilities.
  </li>
  <li>
   Must be fluent in
   <strong>
    Tagalog and English
   </strong>
   .
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller

Perfect Technical Works & Landscaping LLC

<p>PTWL is seeking a highly organized and detail-oriented Document Controller to manage and maintain all project documentation across landscaping and construction projects. The ideal candidate will ensure accurate documentation control, proper version management, and efficient communication of project information across all departments.</p><p>Key Responsibilities1. Document Management &amp; Organization</p><ul><li>Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence.</li><li>Maintain structured filing systems (digital and physical) for easy retrieval and reference.</li><li>Ensure proper categorization, indexing, and version control of all project documents.</li></ul><p>2. Document Control Process Implementation</p><ul><li>Implement and maintain standardized document control procedures.</li><li>Ensure all documentation complies with company policies and industry standards.</li><li>Monitor and improve document workflow processes for accuracy and efficiency.</li></ul><p>3. Data Entry &amp; Record Maintenance</p><ul><li>Enter and update project-related data into internal systems and databases.</li><li>Maintain accurate logs of all incoming and outgoing documents.</li><li>Track document distribution, approvals, revisions, and submissions.</li></ul><p>4. Quality &amp; Compliance Control</p><ul><li>Review documents for accuracy, completeness, and compliance with company standards.</li><li>Ensure all project documentation meets regulatory and contractual requirements.</li><li>Monitor deadlines for document submissions, approvals, and revisions.</li></ul><p>5. Coordination &amp; Communication</p><ul><li>Coordinate with project managers, engineers, procurement teams, and site staff for document exchange.</li><li>Serve as the focal point for all documentation-related queries and support.</li><li>Ensure timely circulation of updated drawings and project revisions to relevant stakeholders.</li></ul><p>6. Version Control &amp; Tracking</p><ul><li>Track document revisions and ensure the latest versions are always accessible to project teams.</li><li>Maintain a clear record of changes, updates, and approvals.</li><li>Prevent the use of outdated documents across project sites and departments.</li></ul><p>7. Reporting &amp; Administration</p><ul><li>Generate reports on document status, compliance, and pending approvals for management.</li><li>Support internal audits and documentation tracking summaries.</li><li>Assist in improving document management systems and best practices across projects.</li></ul><p>Requirements &amp; Qualifications</p><ul><li>Proven experience as a Document Controller or in an administrative role within construction or landscaping projects.</li><li>Strong organizational skills with excellent attention to detail.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems.</li><li>Strong communication and interpersonal skills.</li><li>Ability to manage multiple tasks and meet deadlines effectively.</li><li>Ability to work independently and coordinate with multiple departments.</li><li>Knowledge of construction documentation processes is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED1.00 per month</p><p>Work Location: In person</p>

Required Document Controller

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
We are looking to hire a talented Document Controller to join our team. You will be joining a creative, diverse team tasked with solving challenging problems constructing Amazon Data Centers. Our data centers are industry-leading examples of energy efficient, cost-effective designs. You will work alongside internal partner teams such as Engineering, Operations, Networking, Controls, Security, and Commissioning to build Data Centers that directly support our Customers.
<br>
<br>
Key job responsibilities<br>
<br>
Check documents for accuracy and contract compliance.<br>
Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables.<br>
Maintain user accounts, security groups, and permissions; train employees on the document management system.<br>
Set up training initiatives for internal and external partners and provide tactical support.<br>
Gather information from stakeholders to produce best practices and respond to customer needs.<br>
Assist in project closeouts, archiving, processing, and filing activities.<br>
Collaborate with technical teams to edit and elevate high-quality technical documentation.<br>
Coordinate engineering and architectural specifications, design drawings, and permit submittals.<br>
Support construction managers in preparing complete handoff documentation, including drawings, specifications, and scopes of work.<br>
Maintain the document repository by site; ensure correct uploads.<br>
Manage documentation processes and maintain confidentiality around sensitive documents.<br>
Prepare ad-hoc project reports and attend team meetings as the Document Control representative.<br>
Develop standardized procedures and conduct audits to ensure compliance.<br>
Ensure red-lined updates are reflected in as-built drawings provided to the owner.<br>
Confirm all Operations &amp; Maintenance Manuals and warranties are provided to the owner with complete status, terms, and contact information.<br>
<br>
A day in the life<br>
Each day, you will represent AWS in ensuring on-time delivery of construction documentation while improving document control processes and quality standards.<br>
<br>
You will drive communication across departments, coordinating with front-line and executive-level managers to ensure documentation accuracy and completeness.<br>
<br>
You will leverage your experience and document management tools to identify gaps in documentation workflows and propose solutions.<br>
<br>
Daily tasks may comprise document reviews, compliance checks, stakeholder coordination, and closeout processing. You will act as the primary escalation point for documentation issues, owning and tracking them to resolution<br>
<br>
About the team<br>
Our Pre-Construction team is a multicultural, multinational group at the forefront of creating and delivering the most innovative products to our customers and is known for changing the face of cloud computing.<br>
We support the development and implementation of design standards across regional construction programs. We create and release high-quality, consistent documentation for processes, standards, and procedures, and serve as the primary liaison between Real Estate, Design Engineering, Construction, and other critical partner teams from site selection through construction commencement.</p><h2 class="jobSectionHeader"><b><br>
BASIC QUALIFICATIONS</b></h2><ul><li>Master's degree or above in enginnering or equivalent, or 4+ years of construction or project management experience</li><li>4+ years of construction or project management, or 4+ years of relevant discipline work experience</li><li>Experience with the Microsoft Office Suite including Word, Outlook, and Excel</li><li>&bull; 4+ years&rsquo; experience as a construction document controller for large commercial, mission critical, or industrial projects.</li><li>&bull; Experience with design and construction management software including Autodesk BIM360, Bluebeam, and Procore.</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience in construction or project management, or experience in project management</li><li>Experience with high-volume, high-velocity, large-scale file management (workflow orchestration, file-movement, permission management, etc.)</li><li>Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives</li><li>Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels</li><li>Experience reading and interpreting construction specifications and drawings for all domains</li><li>Knowledge of construction life cycle sequencing and project schedules.</li><li>Organizational and analytical skills, including experience writing functional and technical specifications.</li></ul><br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Construction Document Controller, EMEA Pre-Construction

AtkinsRéalis

<div><p><b>Overview</b></p><h2 class="jobSectionHeader"><b>
The Document Controller is responsible for establishing and managing efficient systems for processing all project-related documentation, including contractor communications, design and construction documents, and other internal or external records. This role ensures accurate tracking, organization, and distribution of documents throughout the project lifecycle.</b></h2><p><b>
Your role</b></p><ul><li><h2 class="jobSectionHeader"><b>
Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Establish and maintain listing of all project documents with proper updating. Duties involve preparation/proof-read of key documents, identifies, and segregates all documents according to project numbering system files in project EDMS.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Coordinates the flow of documents between project team and other project stakeholders.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Verifies the accuracy of incoming and outgoing documents in accordance with document control procedures/process.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ensure that hard copy of documents / drawings at site (as required) are maintained and updated.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Performs archival of site incoming and outgoing documentation (administrative) during project close-out.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Performs other responsibilities associated with this position as may be appropriate.</b></h2></li></ul><p><b>
About you</b></p><ul><li><h2 class="jobSectionHeader"><b>
Degree or Diploma in Office Administration or equivalent.</b></h2></li><li><h2 class="jobSectionHeader"><b>
At least 3 to 4 years of relevant work experience.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Conversant in using an electronic document management system.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Experience with Aconex would be an advantage.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Preferably, with at least 2 years relevant experience in Middle East.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent written and oral communication skills.</b></h2></li></ul><p><b>
Rewards &amp; benefits</b></p><h2 class="jobSectionHeader"><b>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</b></h2><h2 class="jobSectionHeader"><b>
This includes:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Tax-free salary.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Comprehensive life insurance coverage.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Premium medical insurance for you and your dependents.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Generous annual leave balance.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Flexible and hybrid work solutions.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Remote work opportunities outside of country.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Company gratuity scheme.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Discretionary bonus program.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Annual flight contribution.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Relocation assistance.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Transportation &amp; housing allowances (available for remote work locations).</b></h2></li><li><h2 class="jobSectionHeader"><b>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</b></h2><p><b>
About AtkinsR&eacute;alis</b></p><h2 class="jobSectionHeader"><b>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</b></h2></div>

Document controller

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><br>
<ul><li>
Maintain and control all project documents, drawings, and correspondence in accordance with company procedures.</li><li>
Ensure proper document numbering, filing, tracking, and distribution systems are maintained.</li><li>
Receive, register, and distribute incoming and outgoing documents.</li><li>
Maintain updated logs for: Drawings RFIs Submittals NCRs Material approvals Technical submissions Correspondence</li><li>
Ensure only latest approved revisions of drawings and documents are available at site.</li><li>
Coordinate with engineers, consultants, contractors, and project teams for document submissions and approvals.</li><li>
Upload and manage documents through client systems and EDMS platforms.</li><li>
Track pending submissions and follow up for approvals and responses.</li><li>
Maintain hard copy and electronic filing systems for easy retrieval of records.</li><li>
Prepare transmittals for document submissions and distribution.</li><li>
Archive superseded and obsolete documents according to project procedures.</li><li>
Ensure confidentiality and security of project records and company documents.</li><li>
Assist project team in preparation of reports, presentations, and project documentation.</li><li>
Support QA/QC team in maintaining quality records and inspection documents.</li><li>
Maintain accurate records of shop drawings, method statements, and material submittals.</li><li>
Coordinate document flow between site office, head office, consultant, and client.</li><li>
Prepare weekly and monthly document status reports.</li><li>
Ensure compliance with project document control procedures and ISO standards.</li><li>
Monitor deadlines for submissions and maintain document turnaround tracking.</li><li>
Assist during audits by providing required documentation and records.</li><li>
Maintain attendance records, staff documents, and administrative files if required.</li><li>
Ensure all handover documents and close-out records are properly compiled and archived.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Diploma or Bachelor&rsquo;s Degree in a relevant field</li><li>
Minimum <b>7+ years of experience as a Document Controller</b> on UAE infrastructure projects (DM, RTA, or similar)</li><li>
Strong knowledge of <b>document control processes</b>, including drawings, RFIs, submittals, NCRs, and material approvals</li><li>
Experience managing <b>EDMS/Aconex</b>, document tracking, transmittals, and revision control</li><li>
Ability to ensure <b>latest approved documents</b> are maintained and properly distributed</li><li>
Proven coordination skills with <b>engineers, consultants, and contractors</b></li><li>
Experience supporting <b>QA/QC documentation and maintaining project records</b></li><li>
Proficient in <b>MS Office</b> with strong organizational and communication skills</li></ul><br>
<b>
Additional Information</b><div></div><p><i><br>
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. </i><b><i>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</i></b></p><p></p><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

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6359 project document controller jobs Near Me

Project Document Controller / Project Coordinator

Secretary / Document Controller

Document Controller

Required Document Controller

Construction Document Controller, EMEA Pre-Construction

Document controller

Document Controller