project document controller

Hitachi Energy

<div>
 
 The opportunity
 
 
 
 You will be supporting Project managers in execution of medium size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Reviewing of Documents requirements as per project specification and customer requirements, during project handover from sales.
 </li>
 <li>
 Developing and maintaining document control master list for every project, align with internal stakeholders and customer representatives.
 </li>
 <li>
 Driving the completion, submission and approval of key documents and keeping track of every document transaction (through transmittals).
 </li>
 <li>
 Understanding and managing client EDMS system.
 </li>
 <li>
 Coordination and follow-up for all project related drawing and other key document submission or approvals and maintaining updated status of drawings and documents in master file.
 </li>
 <li>
 Preparing the documentation for customer submission and keeping the track record of customer correspondence.
 </li>
 <li>
 Keeping Project manager updated regularly of document status during project reviews.
 </li>
 <li>
 Participating in document approval status review meetings.
 </li>
 <li>
 Main contact for customers in projects for Documentation related topics.
 </li>
 <li>
 Supporting Project Manager for drafting and submission of contractual letters to customer.
 </li>
 <li>
 Archiving or Scanning or Printing - Renaming, recording and filing incoming hard or electronic copies of drawings and documents (Internal and External).
 </li>
 <li>
 Ensuring all management, system documentation is the current version and easily accessible in hard files or digital records.
 </li>
 <li>
 Developing and maintaining document control process for efficient project management.
 </li>
 <li>
 Creating functional location in SAP for project document storage.
 </li>
 <li>
 Preparing documentation for Production handover and I&amp;C handover.
 </li>
 <li>
 Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
 </li>
 <li>
 Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
 
 
 </li>
 </ul>
 
 Your background
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree.
 </li>
 <li>
 4 years of experience in document control. Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
 </li>
 <li>
 Expert in SAP or xECM document storage concept.
 </li>
 <li>
 Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems.
 </li>
 <li>
 Ability to work on multiple projects and to deliver quality results on time.
 </li>
 <li>
 Good interpersonal skills and ability to communicate effectively with all project stake holders.
 </li>
 <li>
 Proficiency in both spoken and written English language is required.
 
 
 </li>
 </ul>
 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
</div>

Project Document Controller

KONE

<div>
 
 Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow
 
 
 
 
 We are looking for an
 
 energetic and enthusiastic
 
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
 <ul>
 <li>
 Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
 </li>
 <li>
 Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
 </li>
 <li>
 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
 </li>
 <li>
 Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
 </li>
 <li>
 Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
 </li>
 <li>
 Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
 </li>
 <li>
 Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
 </li>
 <li>
 Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
 </li>
 <li>
 Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
 </li>
 <li>
 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
 </li>
 <li>
 Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
 </li>
 <li>
 Responsible for use of correct activities and cost elements in the booking of actual costs.
 </li>
 <li>
 Checks invoices without POs/GRs, books against planned primary costs.
 </li>
 <li>
 Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
 </li>
 <li>
 Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
 </li>
 <li>
 Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li>
 <li>
 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li>
 <li>
 After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
 </li>
 <li>
 Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
 
 
 </li>
 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor degree in Finance.
 </li>
 <li>
 Minium 3 years of experience in similar role.
 </li>
 <li>
 Excellent Arabic and English language skills.
 </li>
 <li>
 SAP experience is mandatory.
 </li>
 <li>
 Strong skills in Microsoft Office tools.
 </li>
 <li>
 Strong analytical skills and attention to detail.
 </li>
 <li>
 Excellent communication and organizational abilities.
 
 
 </li>
 </ul>
 
 
 What do we offer?
 
 
 
 
 <ul>
 <li>
 Great dynamic team promoting a collaborative environment.
 </li>
 <li>
 Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
 </li>
 <li>
 Comprehensive learning and development programs covering a wide range of professional skills.
 </li>
 <li>
 Engaging job with position description and clear targets.
 </li>
 <li>
 Regular feedback through performance discussions.
 </li>
 <li>
 Opportunities for individual development.
 </li>
 <li>
 Mentoring and coaching programs.
 </li>
 <li>
 Flexibility, trust, and respect.
 </li>
 <li>
 Value-based culture, behaviours, and ethics.
 </li>
 <li>
 Sustainability and innovation.
 </li>
 <li>
 Working for a successful organization.
 
 
 </li>
 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 
 
 www.kone.com/careers
 
 
 
</div>

Project Admin & Document Controller

AL RABAT PILING & FOUNDATION Co. L.L.C.

We are seeking a proactive and detail-oriented Site Documents Controller to support our project operations. As part of the on-site team, you will be responsible for the management, control, and distribution of all project-related documents, ensuring accuracy, traceability, and compliance with both company and client standards.Key Responsibilities:<ul><li>Maintain, organize, and control both physical and digital project documentation (drawings, specifications, submittals, reports, correspondence, etc.).</li><li>Implement and manage document control processes: filing, coding, indexing, version control, revision tracking, archiving.</li><li>Prepare and issue transmittals, document logs/registers, correspondence submissions, and tracking reports.</li><li>Receive, review, and distribute documents to/from consultants, clients, subcontractors, and internal stakeholders.</li><li>Monitor document status, obtain approvals, and ensure up-to-date versions are used across all disciplines.</li><li>Ensure compliance with project, client, and company documentation standards and quality requirements.</li><li>Assist in document handover during project close-out.</li><li>Support engineers, site management, and project staff in locating and retrieving documents promptly.</li></ul>Requirements<ul><li>Proven experience as Document Controller</li><li>Strong skills with MS Office (Word &amp; Excel)</li><li>Excellent attention to detail, organizational skills, and ability to manage many documents concurrently.</li><li>Good communication and coordination skills (English, verbal and written).</li><li>Ability to work on-site under tight deadlines.</li><li>Ability to work under pressure, meet deadlines, and handle multiple priorities.</li><li>Willingness to work at different project locations across the UAE.</li></ul>Salary: To be discussed upon interview.Job Type: Full-timeApplication Question(s):<ul><li>Are you able to join immediately?</li></ul>Experience:<ul><li>Document Controller: 2 years (Required)</li></ul>

Site Document Controller

نكست الشرق للإستشارات الهندسية

We are seeking a highly organized and detail-oriented Document Controller with 5+ years of experience to manage and control the flow of project documentation in both electronic and hard copy formats. The Document Controller will be responsible for receiving, tracking, filing, and distributing documents while ensuring accuracy, version control, and compliance with company and client standards.Key Responsibilities:<ul><li>Receive, log, and distribute incoming and outgoing project documents (drawings, specifications, submittals, RFIs, correspondence, etc.).</li><li>Maintain document control systems to ensure accurate and secure storage, retrieval, and archiving.</li><li>Ensure all documentation is properly formatted, labeled, and in line with company/client standards.</li><li>Control the numbering, sorting, filing, and retrieval of both electronic and hard copy documents.</li><li>Track document revisions and ensure only the latest versions are distributed to relevant stakeholders.</li><li>Coordinate with project teams, consultants, contractors, and clients to ensure timely submission and review of documents.</li><li>Generate reports on document status, outstanding submissions, and response timelines.</li><li>Assist in preparing project handover documents, O&amp;M manuals, and as-built records.</li><li>Support audits and quality assurance reviews by providing accurate documentation records.</li></ul>Job Type: Full-timeExperience:<ul><li>Document Controller: 5 years (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Document Controller

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Brainstorm Human Resource Consultant

Document Controller (Infrastructure Contracting Company)Should be UAE Experienced in Construction Contracting CompanyWe are seeking a Document Controller to manage and organize project documentation in our infrastructure contracting company. The role involves maintaining accurate records, ensuring proper filing, and managing document flow between departments.Key Responsibilities:<ul><li>Organize and maintain project documents (drawings, contracts, reports, etc.)</li><li>Ensure documents are properly filed and easily accessible</li><li>Control document revisions and versioning</li><li>Coordinate document distribution to relevant stakeholders</li><li>Maintain a tracking system for document approval and receipt</li></ul>Qualifications:<ul><li>Previous experience in document control (preferably in infrastructure)</li><li>Proficient in Microsoft Office and document management systems</li><li>Strong organizational and communication skills</li><li>Attention to detail and ability to manage multiple tasks</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Whats your current and expected salary?</li></ul>Experience:<ul><li>Document Controller:: 2 years (Required)</li><li>Working in Contracting companies in UAE:: 2 years (Required)</li><li>Working in Administrative/Documentation roles: 2 years (Required)</li></ul>

AIrborne group

Job Title: Document Controller &ndash; Civil Construction &amp; Real EstatePosition Summary:We are looking for a highly organized and experienced Document Controller to manage and oversee all documentation and reporting activities for our ongoing real estate and civil construction projects. The ideal candidate will have a proven background in documentation control, report drafting, and project coordination with strong communication skills in Marathi, Hindi, and EnglishKey Responsibilities:<ul><li>Manage, track, and control all project-related documents in a systematic and secure manner.</li><li>Draft and prepare official correspondence, emails, letters, and notes in Marathi, Hindi, and English.</li><li>Prepare and compile various project reports including:</li><li>DPR (Daily Progress Reports)</li><li>MPR (Monthly Progress Reports)</li><li>ESMP Reports (Environmental and Social Management Plans)</li><li>Civil Work Progress Reports</li><li>Site Inspection and Quality Reports</li><li>Ensure accurate filing, indexing, and retrieval of all documentation, drawings, and reports.</li><li>Coordinate with project managers, site engineers, consultants, and contractors for document submission and approval workflows.</li><li>Maintain document control logs, track revisions, and ensure version control of all technical and administrative documents.</li><li>Assist in preparing documentation for audits, tenders, compliance, and approvals.</li><li>Support internal teams with document-related queries and ensure timely availability of information.</li></ul>Required Skills &amp; Qualifications:<ul><li>Minimum 4&ndash;5 years of relevant experience as a Document Controller in civil construction, infrastructure, or real estate projects.</li><li>Strong knowledge of construction documentation, reporting standards, and regulatory compliance.</li><li>Proficiency in MS Office (especially Excel, Word, Outlook); familiarity with DMS/EDMS systems preferred.</li><li>Excellent drafting and communication skills in Marathi, Hindi, and English (mandatory).</li><li>Attention to detail, organizational skills, and the ability to handle sensitive information with confidentiality.</li><li>Ability to work independently and as part of a project team in a fast-paced environment.</li></ul>Educational Qualification:<ul><li>Graduate in any discipline (preferably in Civil Engineering, Architecture, or Administration)</li><li>Diploma or certification in Document Control or related field is an added advantage.</li></ul>Preferred Experience:<ul><li>Hands-on experience in real estate companies, construction firms, or infrastructure projects.</li><li>Knowledge of environmental and safety compliance documentation (e.g., ESMP).</li><li>Familiarity with project management and document management tools</li></ul>Job Types: Full-time, PermanentPay: From &#8377;40,000.00 per monthWork Location: In person

Search 10000+ Project document controller jobs near you this October. New roles added regularly across leading industries. Apply today.

10000 project document controller jobs NEAR_ME

Project Document Controller

Project Admin & Document Controller

Site Document Controller

Document Controller

Document Controller

Document Controller

Document Controller