project document controller

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The <b>Project Document Controller</b> ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.</p>
<ul><li> Office-based role with regular coordination with production, QA/QC, and procurement teams.</li></ul>
<ul><li> Occasional client and third-party interactions.</li></ul>
<ul><li> Must ensure compliance with company&rsquo;s <b>EHS and QMS policies</b>.</li></ul>
<p><b>
Skills &amp; Competencies &ndash; Project Document Controller (Saudi Aramco Projects)</b></p>
<p><b>
1. Technical Competencies</b></p>
<ul>
<li>Strong understanding of <b>Saudi Aramco documentation requirements</b>, including <b>SAEP, SAES, SAMSS, </b>and <b>project data book</b> procedures.</li>
<li>Proven ability to manage and control technical and quality documents such as <b>PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs</b>.</li>
<li>Skilled in <b>document numbering, version control, and transmittal management</b> in compliance with company QMS and ISO 9001:2015 standards.</li>
<li>Experience with <b>Saudi Aramco online documentation systems</b> (e.g., <b>ShareKAT, SAP, Ariba, SmartPlant Foundation, or equivalent EDMS</b>).</li>
<li>Capable of compiling and finalizing <b>Manufacturer Data Books (MDB)</b> and ensuring complete traceability of project documentation.</li>
</ul>
<p><b>2. Digital &amp; System Skills</b></p>
<ul>
<li>Proficient in <b>MS Office applications</b> (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.</li>
<li>Skilled in <b>PDF tools (Adobe Acrobat Pro)</b> for reviewing, merging, and digitally signing project documentation.</li>
<li>Familiar with <b>SharePoint or cloud-based DMS</b> for collaborative document control and version management.</li>
</ul>
<p><b>3. Quality &amp; Organizational Competencies</b></p>
<ul>
<li>In-depth understanding of <b>ISO 9001:2015 documentation control requirements</b>.</li>
<li>Strong attention to detail, accuracy, and consistency in handling and filing technical records.</li>
<li>Excellent <b>organizational and record-keeping abilities</b>, ensuring documents are easily retrievable and audit-ready.</li>
<li>Competence in <b>risk-based thinking</b> and maintaining document control during internal and client audits.</li>
</ul>
<p><b>4. Communication &amp; Coordination Skills</b></p>
<ul>
<li>Effective communication with <b>Saudi Aramco project representatives, QA/QC engineers, and project managers</b>.</li>
<li>Ability to <b>coordinate interdepartmentally</b> (Production, Quality, Procurement, and Engineering) to collect and verify documents.</li>
<li>Capable of preparing clear document logs, progress reports, and audit summaries for management review.</li>
<li>Fluent in <b>English (spoken and written)</b>; Arabic communication skills are an added advantage.</li>
</ul>
<p><b>5. Behavioral &amp; Personal Attributes</b></p>
<ul>
<li><b>Integrity and confidentiality</b> in handling company and client documentation.</li>
<li><b>Accountability and reliability</b> in meeting project deadlines and documentation accuracy.</li>
<li><b>Proactive approach</b> with strong initiative and follow-up discipline.</li>
<li>Ability to <b>work under pressure</b> in a fast-paced, project-driven environment.</li>
<li>Committed to <b>continuous improvement</b> and compliance with company and client quality standards.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Strong organizational skills</b></p><div><br>
<ul><li>Proficiency in document management systems</li><li>Attention to detail</li><li>Excellent communication skills</li><li>Ability to work well under pressure</li><li>Time management skills</li><li>Analytical skills</li><li>Problem-solving abilities</li><li>Familiarity with project management processes</li><li>Technical proficiency in relevant software applications</li></ul></div></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Quality Control &amp; Assurance</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><div><h4 class="jobSectionHeader"><b>About This Company</b></h4>
<p></p><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
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PROJECT DOCUMENT CONTROLLER

Teraciel Group

<p>Greetings!</p><p>We require an experienced <b>Document Controller </b>for our company which specialises on Villa Interiors &amp; Fit Outs.</p><p><b>Job Responsibilities</b></p><p>Create and manage a document control system to ensure all company documents are stored and tracked appropriately.</p><p>Review and update existing documents to ensure accuracy and compliance with company policies and procedures.</p><p>Ensure that all documents are properly labelled, versioned, and stored according to company standards.</p><p>Work closely with various teams to ensure that all documents are complete, accurate, and up-to-date.</p><p>Provide training and support to other team members on the document control system and best practices for document management.</p><p>Implement and maintain a system for archiving old documents.</p><p>Monitor and ensure adherence to document control procedures and policies.</p><p>Update project logs, trackers on a regular basis</p><p>Assist QS/Estimator in coordination with suppliers/subcontractor</p><p>Record MOM's promptly and follow up with the relevant persons on actionable</p><p>Update databases on a timely manner</p><p>Ensure zero deviations from department SOP's</p><p><b>Experience: 4 - 9 Years</b></p><p><b>Note: We require candidates only with UAE Office experience &amp; Candidates working On-Site are not eligible &amp; please excuse!!!</b></p><p><b>Location: Dubai, UAE.</b></p><p><b>Industry: Interior Fit Out &amp; Real Estate</b></p><p>Job Type: Full-time</p><p>Pay: Up to AED6,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Diploma (Required)</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Required)</li><li>Construction Industry: 4 years (Required)</li><li>Document Controller (Within Office Premises): 4 years (Required)</li></ul><p>License/Certification:</p><ul><li>Aadhar Card (India) (Required)</li></ul>

Project Document Controller (Construction / Fitout)

Professional Engineers Electromech. Cont.Co.L.L.C

<p><b>Job Opportunity: Document Controller (MEP Company &ndash; Dubai)</b></p><p>We are a leading MEP contracting company based in Dubai looking to hire a Document Controller with 2&ndash;5 years of experience in the UAE.</p><p>- Position: Document Controller</p><p>- Location: Dubai, UAE</p><p>- Experience: 2&ndash;5 years (preferably in MEP / Construction field)</p><p><b>Key Responsibilities:</b></p><p>Manage and control project documents and correspondence.</p><p>Maintain updated records of drawings, technical submittals, and other project documents.</p><p>Coordinate with engineers, project managers, and site teams to ensure timely document flow.</p><p>Ensure document numbering, filing, and retrieval are properly implemented.</p><p>Handle document transmittals, submissions, and archiving as per company standards.</p><p><b>Requirements:</b></p><p>Bachelor&rsquo;s degree or diploma in a relevant field.</p><p>Minimum 2 years UAE experience as a Document Controller (MEP or construction industry preferred).</p><p>Proficient in MS Office and document control systems.</p><p>Strong attention to detail and organizational skills.</p><p>Excellent communication skills in English.</p><p>Interested candidates can send their CV to peco.cont(at)emirates.net.ae with the subject line &ldquo;Document Controller &ndash; Dubai&rdquo;.</p><p>Job Type: Full-time</p><p>Pay: Up to AED1.00 per month</p>

Document Controller (MEP Company – Dubai)

Penspen

<div><div><p>Penspen www.penspen.com are looking for Document Controller, the position is to be based in Khafji, Saudi Arabia &amp; other locations.</p>
<p>
The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.</p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Alternative (I): Bachelor&rsquo;s degree in administration or Equivalent closely related field.</li>
<li>Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration</li>
</ul>
<p><b>Knowledge / Experience (Skills):</b></p>
<ul>
<li>Alternative (I): Six (6) years</li>
<li>Alternative (II) Ten (10) years</li>
<li>Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.</li>
<li>PMC experience at similar role for at least several years is preferable.</li>
<li>Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.</li>
<li>Previous exposure to construction and commissioning phases is beneficial but not mandatory.</li>
<li>Computer literate with all MS Packages, particularly Word and Excel proficient.</li>
</ul>
<p>If you have the skills and are interested to apply at, please share the CV by clicking</p>
<p>
https://careers.penspen.com/vacancy/document-controller-597563.html#hs_show_apply_popup=true</p>
<p>
#LI-PP1</p></div></div>

Document Controller

<div>
 We are looking for Document Controller, the position is to be based in Khafji, Saudi Arabia &amp; other locations.
 <br/>
 <br/>
 The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.
 <br/>
 <br/>
 #CareersInSaudi #SaudiWorkforce #NationalTalent #SaudiCareers #SaudiTalent #HiringInSaudi
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Bachelor&rsquo;s degree in administration or Equivalent closely related field.
  </li>
  <li>
   Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge / Experience (Skills)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Six (6) years
  </li>
  <li>
   Alternative (II) Ten (10) years
  </li>
  <li>
   Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.
  </li>
  <li>
   Previous exposure to construction and commissioning phases is beneficial but not mandatory.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply at, please share the CV by clicking this https://careers.penspen.com/vacancy/document-controller-566289.html
 <br/>
 <br/>
</div>


Almoayyed Air Conditioning

<p>The Document Controller is responsible for managing, organizing, and maintaining all project-related documents, ensuring accuracy, quality, and compliance with company and client standards. The role involves controlling the numbering, filing, sorting, and retrieval of both electronic and hard copy documents produced by the technical teams, contractors, or suppliers.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and control all project documentation in accordance with company procedures.</li><li>Maintain document logs for correspondence, technical documents, drawings, and reports.</li><li>Ensure proper document classification, sorting, filing, and archiving (electronic and hard copies).</li><li>Update and maintain document management systems such as Aconex, EDMS, or SharePoint.</li><li>Ensure that the latest approved documents and drawings are issued and distributed to the relevant staff.</li><li>Track document status and ensure timely review, approval, and distribution.</li><li>Coordinate with project teams, consultants, and contractors for document submissions and revisions.</li><li>Assist in preparing transmittals, document registers, and document control reports.</li><li>Ensure confidentiality and data security of all project documents.</li><li>Support audits by providing accurate document records and traceability.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>Minimum 3 years of experience as a Document Controller (preferably in construction or engineering projects)</li><li>Excellent MS Office skills (Excel, Word, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Good communication and coordination abilities.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,500.00 - QAR4,000.00 per month</p>

Valerian Trading &Contracting

<p><b>Immediate Hiring!!!</b></p><p><b>Document Controller</b></p><p><b>Location:</b> Doha, Qatar<br/><b>Duration:</b> Immediate &ndash; 01/01/2026</p><p><b>Qualifications:</b></p><ul><li><b>Bachelor&rsquo;s Degree or Diploma</b> in a relevant field</li><li><b>Minimum 5 Years of Professional Experience</b></li><li>Proven <b>Consultant-Side Experience</b></li><li>Strong Experience in <b>Building Projects</b></li><li><b>Previous Approval from KAHRAMAA</b> &ndash; <i>Preferable</i></li><li>Proficient in <b>document control systems</b> (e.g., Aconex, Primavera Contract Management, or similar)</li><li>Excellent organizational, communication, and record-keeping skills</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage, organize, and control all project documents in line with project and client requirements.</li><li>Maintain structured filing and document tracking systems for easy retrieval.</li><li>Coordinate with project managers, engineers, and consultants to ensure proper document flow.</li><li>Ensure all documentation complies with <b>KAHRAMAA standards</b> and other regulatory requirements.</li><li>Track document revisions, submittals, and approvals, maintaining accurate records.</li><li>Assist the project team with administrative and document-related tasks as required.</li></ul><p>If you meet the above qualifications and can start immediately, please apply</p><p>Job Types: Full-time, Contract<br/>Contract length: 3 months</p><p>Application Question(s):</p><ul><li>Do you hold a Bachelor&rsquo;s Degree or Diploma in a relevant field?</li><li>Do you have at least 5 years of experience as a Document Controller?</li><li>Have you worked in a consultant organization on building projects?</li><li>Do you have previous approval from KAHRAMAA? (Preferable)</li><li>Are you proficient in document management software (e.g., Aconex, Primavera, or similar)?</li><li>Are you currently available to start immediately?</li><li>Can you commit to the assignment up to 01/01/2026?</li></ul><p>License/Certification:</p><ul><li>QID (Required)</li></ul>

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