project document controller

KONE

<div>
 
 Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow
 
 
 
 
 We are looking for an
 
 energetic and enthusiastic
 
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
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 Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
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 Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
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 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
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 Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
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 Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
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 Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
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 Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
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 Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
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 Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
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 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
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 Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
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 Responsible for use of correct activities and cost elements in the booking of actual costs.
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 Checks invoices without POs/GRs, books against planned primary costs.
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 Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
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 Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
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 Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
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 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
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 After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
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 Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
 
 
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 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor degree in Finance.
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 Minium 3 years of experience in similar role.
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 Excellent Arabic and English language skills.
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 SAP experience is mandatory.
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 Strong skills in Microsoft Office tools.
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 Strong analytical skills and attention to detail.
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 Excellent communication and organizational abilities.
 
 
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 </ul>
 
 
 What do we offer?
 
 
 
 
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 Great dynamic team promoting a collaborative environment.
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 Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
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 Comprehensive learning and development programs covering a wide range of professional skills.
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 Engaging job with position description and clear targets.
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 Regular feedback through performance discussions.
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 Opportunities for individual development.
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 Mentoring and coaching programs.
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 Flexibility, trust, and respect.
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 Value-based culture, behaviours, and ethics.
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 Sustainability and innovation.
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 Working for a successful organization.
 
 
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 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 
 
 www.kone.com/careers
 
 
 
</div>

Project Admin & Document Controller

Areej Landscaping

Position: DOCUMENT CONTROLLERWe are looking for a qualified DOCUMENT CONTROLLER for Landscaping Company (Sharjah)Key Responsibilities:1. Receive, register, and distribute project documentation (drawings, technical submittals, transmittals, correspondence, RFIs, MOMs, reports, etc.).2. Maintain document logs/registers and ensure records are up to date.3. Ensure proper version control and avoid duplication of documents.4. Upload, update, and manage documents.5. Ensure timely submission and retrieval of documents between contractor, consultant, client, and internal teams.6. Support project teams by ensuring easy access to the latest approved documents.7. Archive and maintain hard and soft copies of all controlled documents.8. Assist in preparing project close-out documentation such as as-built drawings, O&amp;M manuals, and handover files.9. Ensure compliance with company procedures.10. Handle correspondence, emails, and phone inquiries efficiently.11. Assist management with administrative tasks and office coordination.Minimum Requirements:1. Diploma or Bachelor&rsquo;s degree2. Familiarity with document control procedures and project lifecycle documentation.4. Proficient in MS Office5. Strong organizational and attention-to-detail skills.6. Good communication and coordination skills7. Can work with minimum supervision.8. Maintain office suppliesWork Timings:Alternating WeeksMonday - Saturday - 8:00 am to 4:15 pmMonday - Friday - 8:00 am to 5:45 pm (Saturday OFF)Salary:TBDPlease send email &amp; to:areejlandscaping.hr@gmail.comKindly indicate the following information on the same mail:- VISA Status- Expected Salary- Job Position Applied (DOCUMENT CONTROLLER) in the subject.- Notice Period from Previous Company (if currently employed)Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Secretary cum Document Controller

Confidential

<div>
 
 We are seeking an experienced
 
 Document Controller
 
 to join our company specializing in
 
 road and infrastructure works
 
 in Abu Dhabi. The ideal candidate will be responsible for managing project documentation, ensuring accuracy, proper distribution, and compliance with company and client requirements.
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage and control all project documentation in accordance with company standards.
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 Maintain and update document logs, registers, and filing systems (electronic and hard copies).
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 Ensure timely distribution of documents to internal teams, consultants, and clients.
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 Monitor the flow of documents and ensure proper version control.
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 Support project teams with document retrieval and submission.
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 Ensure compliance with ISO/document control procedures.
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 </ul>
 
 
 Requirements:
 
 
 <ul>
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 Minimum
 
 5 years of experience
 
 as a Document Controller in contracting companies.
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 Previous experience in
 
 road and infrastructure projects
 
 in the UAE is preferred.
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 Proficiency in
 
 MS Office, EDMS, and document management software
 
 .
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 Strong organizational and communication skills.
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 Attention to detail and ability to work under pressure.
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 Based in Abu Dhabi or willing to relocate.
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 </ul>
 
 
</div>

Document Controller

LeMasters Arabia

We are urgently seeking a Document Controller (Female) for a construction project based in Khobar, Saudi Arabia.<ul><li>Position: Document Controller</li><li>Location: Khobar, Eastern Province</li><li>Industry: Construction</li><li>Availability: Immediate</li><li>Experience Required: Minimum 5 years in document control, preferably within the construction sector</li><li>Employment Type: Full-time</li><li>must already be residing in Khobar</li></ul>Key Responsibilities<ul><li>Manage and organize project documentation throughout the lifecycle</li><li>Maintain document control systems and ensure compliance with project standards</li><li>Coordinate with project teams to ensure timely distribution and retrieval of documents</li><li>Track revisions and maintain accurate records of document changes</li><li>Ensure confidentiality and integrity of all project-related documents</li><li>Proven experience (5+ years) in document control within construction projects</li><li>Familiarity with document management software (e.g., Aconex, Procore, SharePoint)</li><li>Strong organizational and communication skills</li><li>Must be currently based in Khobar and available to join immediately</li></ul>Job Type: Full-time

Female Documents Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is seeking a talented Document Controller for a Water Transmission &amp; Distribution Systems project to join our team. The Document Controller plays a key role in managing the flow, integrity, and traceability of project documentation. The position ensures that all project records - including technical submittals, correspondence, and approvals - are properly organized, accessible, and maintained throughout the entire project lifecycle in accordance with PMC protocols. The Document Controller supports compliance, transparency, and coordination between the Employer, Delivery Contractors, and Supervision Consultants.
What You'll Be Doing:
<ul><li>This role is part of the Program Management Consultancy (PMC) team overseeing the Water Transmission and Distribution Project. The Document Controller is responsible for supporting the PMC Team.
</li><li>Manage all project documentation workflows to ensure timely submission, review, distribution, and archival
</li><li>Maintain accurate logs and registers for incoming and outgoing documents, correspondence, and submittals
</li><li>Apply consistent version control and naming conventions across all project files
</li><li>Administer the Electronic Document Management System (EDMS) used by the PMC team and project stakeholders
</li><li>Ensure traceability of technical documents, drawings, contracts, and approvals across packages and teams
</li><li>Support document readiness for project audits, reviews, and compliance checks
</li><li>Coordinate with Delivery Contractors and Supervision Consultants to ensure adherence to EMPLOYER documentation standards
</li><li>Maintain document security and access rights per PMC and EMPLOYER requirements
</li><li>Provide regular reports on documentation status, outstanding approvals, and overdue responses
</li><li>Support the close-out documentation process, including final as-built submissions, O&amp;M manuals, and handover records
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelor&rsquo;s degree in any discipline or diploma in Office Administration or equivalent
</li><li>Training or certification in EDMS (e.g., Aconex, SharePoint, Primavera Unifier) is preferred
</li><li>Minimum 5+ years of experience in document control roles within large EPC or PMC projects
</li><li>Prior experience in infrastructure, water, or utilities projects is an advantage
</li><li>Minimum 5 years (preferred) in the GCC region 
</li></ul> 
What Desired Skills You'll Bring:
<ul><li>High attention to detail and document accuracy
</li><li>Strong organization and time management skills
</li><li>Effective communication and coordination across teams
</li><li>Knowledge of ISO 9001 documentation practices
</li><li>Familiarity with transmittal workflows, audit readiness, and metadata tagging
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller - PMC

GS Civil & Mech. Construction Company

Key Responsibilities:<ul><li>Manage and control all project documentation in compliance with KOC Standards and Specifications.</li><li>Maintain document registers, logs, and ensure proper version control for drawings, RFIs, submittals, and approvals.</li><li>Coordinate with KOC, PMC, and contractor teams for timely submission, review, and approval of documents.</li><li>Ensure proper filing (both soft and hard copies) of all project-related documents.</li><li>Track and report the status of submittals, vendor documents, and correspondence.</li><li>Prepare and issue transmittals as per KOC requirements.</li><li>Support project audits by providing accurate documentation and records.</li></ul>Requirements:<ul><li>KOC Approval as Document Controller (preferred or must be eligible).</li><li>Minimum 3&ndash;5 years of experience as a Document Controller in oil &amp; gas projects.</li><li>Familiarity with KOC Standards, PTW System, and EDMS systems (Aconex / SmartPlant / equivalent).</li><li>Strong organizational and communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook).</li><li>Ability to work under pressure and meet strict deadlines.</li></ul>Job Type: Full-time

ARCO Turnkey Solutions

<div>
 
 We are seeking a highly organized and detail-oriented MEP Document Controller to join our team. The ideal candidate will have at least 2 years of experience handling documentation specifically for MEP projects in the UAE. You will be responsible for managing, organizing, and maintaining all project documentation and ensuring smooth communication between all project stakeholders.
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage, receive, review, register, and distribute all project-related documents including drawings, specifications, reports, submittals, and correspondence specific to MEP works.
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 Maintain and control document filing systems both electronically and physically, ensuring easy retrieval and proper archiving.
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 Monitor and track the status of documents, including revision controls and version histories, ensuring compliance with project requirements and standards.
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 Ensure timely submission and distribution of documents to relevant project teams, subcontractors, and clients.
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 Coordinate with the project team, consultants, contractors, and vendors for document exchanges and approvals.
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 Use document management systems (such as Aconex, SharePoint, ProjectWise, or similar) for uploading, indexing, and managing project files.
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 Assist in preparing and submitting documentation for internal and external audits.
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 Ensure compliance with UAE local regulations and company policies related to document control.
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 Support project teams with documentation requests and help maintain communication logs.
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 Generate periodic reports on document status, outstanding approvals, and pending actions for project management.
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 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
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 Minimum 2 years of experience as a Document Controller in MEP projects within the UAE construction industry.
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 Strong knowledge of MEP systems and terminology (Mechanical, Electrical, Plumbing).
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 Proficient with document management software such as Aconex, SharePoint, ProjectWise, or equivalent.
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 Excellent computer skills including MS Office (Word, Excel, Outlook).
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 Knowledge of drawing control, document numbering systems, and revision management.
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 Good communication and interpersonal skills to liaise effectively with multidisciplinary teams.
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 Highly organized, detail-oriented, and able to handle multiple tasks simultaneously.
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 Ability to work under pressure and meet deadlines.
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 Familiarity with UAE construction industry standards, safety, and quality requirements is a plus.
 </li>
 </ul>
 
 
 Preferred:
 
 
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 Diploma or Degree in Engineering, Architecture, or related field is an advantage but not mandatory.
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 Experience in large-scale MEP projects within the UAE is preferred.
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 </ul>
 
 
</div>

MEP Document Controller

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