project document controller

Trelleborg Marine & Infrastructure

<div>
 Do you approach new challenges with passion and take responsibility for your actions? Be the change you want to see and start shaping industry from the inside.
 
 
 Who are we?
 
 
 Trelleborg Industrial Solutions (TIS) is a global leader in innovative polymer-based solutions for key industries and critical infrastructure. We are one of three Business Areas within the Trelleborg Group, with a total of about 6 000 employees around the world.
 
 
 Trelleborg Marine &amp; Infrastructure are committed to advancing operational performance in marine, port and built infrastructure, empowering our clients to succeed at the highest level.
 
 
 
 About The Job
 
 
 
 Responsible for handling, organizing, and distributing, all project documents, including but not limited to drawings, contracts, specifications, and other correspondence related to project. Ensures that all documents are accurately recorded, sorted, filed electronically and physically (if needed), and distributed to the appropriate internal &amp; external parties. Maintaining document control systems, tracking revisions and updates, and ensuring compliance with company, client, and industry standards. Supports Project Managers with retrieval of documentation requirements. Provide direct assistance coordinating document reviews, handling document approval processes, and providing support during audits and inspections. Overall, the document controller plays a crucial role in maintaining the integrity and organization of project documentation throughout the project life cycle.
 
 
 
 Responsibilities
 
 
 
 Document controller plays a crucial role in managing and organizing documents within an organization. Their primary responsibility is to ensure that documents are properly created, reviewed, approved, and archived in accordance with organizational procedures and industry standards. Here are the key tasks and responsibilities of a Document Controller:
 
 
 <ul>
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 Document Creation and Formatting:
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 Create templates for various types of documents. Developing and implementing quality standards &amp; quality control systems.
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 Preparing Inspection and Test Plans (ITP&rsquo;s) for various products and clients.
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 Inspecting reports of testing materials, equipment certificates, processes, and products to ensure quality specifications are met.
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 Tabulate and document data (e.g. Report, MDR &amp;, etc) relating to products, processes, materials, its qualities, and reliabilities.
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 Preparing quality documents and procedures as per clients requirements for submission
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 Ensure that documents adhere to the organization's formatting and styling guidelines. Inline with the client's requirement as well.
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 Verify that all necessary information is included in the documents.
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 Document Review and Approval:
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 Ensure documents are sorted correctly and distributed to relevant stakeholders for review.
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 Track and follow up on the status of document review and approval.
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 Ensure review documents are uploaded on relevant portals.
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 Document Distribution:
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 Distribute approved documents to the respective individuals or departments.
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 Ensure that the correct versions of documents are circulated.
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 Version Control:
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 Maintain a version control system for documents to track changes and updates.
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 Clearly label and document revisions to avoid confusion.
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 Document Retrieval and Archiving:
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 Establish and maintain an organized document filing and retrieval system.
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 Archive obsolete or outdated documents according to the organization's retention policies.
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 Quality Assurance:
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 Conduct regular quality checks on documents to ensure accuracy and completeness.
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 Work with relevant departments to address any discrepancies or issues.
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 Communication:
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 Facilitate communication between different departments regarding document-related matters.
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 Respond to inquiries related to document status, location, or other relevant information.
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 Continuous Improvement:
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 Find opportunities for process improvement within the document control system.
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 Implement best practices to enhance the efficiency and effectiveness of document control processes.
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 Software and Tools:
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 Apply document management software and tools to streamline processes.
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 Stay updated on advancements in document control technology.
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 Training and Awareness:
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 Provide training to staff on document control procedures and policies.
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 Foster awareness of the importance of document control within the organization.
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 Self-motivated.
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 Communicate efficiently to avoid ambiguity.
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 Build good relationships and work well within a multi-disciplined team.
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 Ability to build engineering concepts from scratch.
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 Learn about new products and adapt new ideas quickly and accurately.
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 Proficient in both written and spoken English.
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 See challenges as opportunities
 
 
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 </ul>
 
 About Ideal Candidate
 
 
 
 <ul>
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 Excellent communication skills (English language); oral &amp; written
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 Proficient typing and editing skills
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 communication and interpersonal skills
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 attention to detail
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 analytical and problem-solving ability
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 planning skills
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 persistence and the ability to influence others
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 a strategic approach to work
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 ability to facilitate change
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 skills in numerical and statistical analysis
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 an understanding and appreciation of other people's work fields, such as engineering and science.
 
 
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 </ul>
 
 Educational Qualification &amp; Work Experience
 
 
 
 <ul>
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 Diploma Engineer (Mechanical) 5+ years' experience in a similar role.
 
 
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 </ul>
 Or
 
 
 University Bachelor's Degree in engineering (
 
 Mechanical or Production
 
 ) 3+ years' experience in a similar role
 
 
 Or
 
 
 5+ years' experience in a similar role.
 
 
 <ul>
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 Familiar with Quality Standards/Document Control Procedures a must
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 Familiar with project/document management a must.
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 Communication in English is a must.
 
 
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 </ul>
 Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
 
 
 &ldquo;Don&rsquo;t delay! We&rsquo;re hiring as quickly as possible&rdquo;
 
 
 At Trelleborg our people are #shapingindustryfromtheinside
</div>

Project Document Controller, Ahmedabad GUJ

Beam Box Technical Works LLC

Key Responsibilities1. Project Coordination<ul><li>Assist the Project Manager in planning, scheduling, and monitoring project activities.</li><li>Coordinate between site teams, engineers, procurement, subcontractors, and clients.</li><li>Prepare and update project progress reports, meeting minutes, and follow-up action logs.</li><li>Track project milestones, deadlines, and deliverables to ensure timely completion.</li><li>Support project meetings by preparing agendas, presentations, and documentation.</li></ul>2. Document Control<ul><li>Receive, log, distribute, and archive all project documents including drawings, submittals, RFIs, and correspondences.</li><li>Maintain a structured filing system (soft &amp; hard copies) ensuring easy retrieval and correct versioning.</li><li>Prepare transmittals, submittals, and ensure correct numbering and revision control.</li><li>Ensure the latest approved drawings are issued to site teams and relevant stakeholders.</li><li>Monitor document approvals and follow up with consultants/clients for pending responses.</li></ul>3. Communication &amp; Coordination<ul><li>Act as a central communication point between all departments involved in the project.</li><li>Coordinate with procurement for material delivery schedules and ensure site requirements are met.</li><li>Communicate project updates, changes, and document status to the concerned teams.</li><li>Liaise with consultants and clients for document submissions, approvals, and clarifications.</li></ul>4. Reporting &amp; Monitoring<ul><li>Maintain updated logs for drawings, material submittals, RFIs, correspondences, and other project records.</li><li>Prepare daily, weekly, and monthly progress reports.</li><li>Track site issues, variation requests, and project changes for management review.</li></ul>5. Quality &amp; Compliance<ul><li>Ensure all documents follow company and project standards, formats, and procedures.</li><li>Maintain confidentiality and proper control over sensitive project data.</li><li>Assist in preparing documentation for audits (ISO, clients, internal).</li><li>Support compliance with project QA/QC requirements.</li></ul>6. System &amp; Tools Management<ul><li>Upload, track, and manage documents on EDMS platforms (Aconex, Procore, Asite, etc.), if applicable.</li><li>Maintain spreadsheets, trackers, schedules, and logs using MS Office.</li><li>Assist in developing templates and workflow improvements for document control.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma or Bachelor's degree in Engineering, Business, or related field.</li><li>2&ndash;5 years UAE experience in project coordination or document control (construction/fit-out preferred).</li><li>Strong organizational and multitasking skills.</li><li>Proficient in MS Office (Excel, Word, Outlook) and PDF tools.</li><li>Experience in EDMS software (Aconex, Procore, Asite) is an advantage.</li><li>Good communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Key Skills<ul><li>Project coordination</li><li>Documentation &amp; filing</li><li>Time management</li><li>Communication &amp; teamwork</li><li>Version control</li><li>Attention to detail</li><li>Reporting &amp; tracking</li><li>Problem-solving</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Project Coordinator / Document Controller

OGO CONTRACTING LLC

OGO Contracting are seeking an experienced Document Controller/Secretary with a minimum of 3 to 5 years of UAE experience to join our dynamic team immediately!The Document Controller/Secretary is responsible to manage, organize, and control all project documents, drawings, correspondence, records, and submissions in an efficient, secure, and systematic manner to support smooth project execution in the contracting company.1. Key Responsibilities. A. Document Management<ul><li>Maintain and update all technical documents, drawings, specifications, submittals, RFIs, MOMs, contracts, and project records.</li><li>Ensure version control, proper formatting, naming, and filing of all documents.</li><li>Upload, track, and manage documents via internal systems or client platforms and government systems.</li><li>Manage documents in compliance with standards and company procedures.</li></ul>B. Project Coordination<ul><li>Coordinate with project engineers, consultants, subcontractors, and clients for document submissions and approvals.</li><li>Ensure all incoming and outgoing documents are properly logged and circulated.</li><li>Follow up on pending approvals, RFIs, material submittals, shop drawings, and correspondence.</li></ul>C. Quality &amp; Compliance<ul><li>Maintain confidentiality and secure control of important project documents.</li><li>Ensure documents are archived according to QA/QC requirements and project close-out procedures.</li><li>Assist the QA/QC team with document compliance and audits.</li></ul>D. Reporting<ul><li>Generate weekly/monthly status reports for submittals, approvals, drawings, and correspondence.</li><li>Support the project team with updated logs, registers, and tracking sheets.</li></ul>E. Administrative Support<ul><li>Assist with meeting minutes, transmittals, and correspondences.</li><li>Manage hard copy filing and digital archiving systems.</li></ul>3. Qualifications &amp; SkillsEducation<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration, Engineering, or related field.</li></ul>Experience<ul><li>2&ndash;5 years experience as a Document Controller in a contracting or construction company.</li></ul>Skills<ul><li>Strong organizational and time-management abilities.</li><li>Proficient in MS Office (Excel, Word, Outlook, PDF tools).</li><li>Good communication and coordination skills.</li><li>Attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li></ul>4. Key Competencies<ul><li>Document Control procedures &amp; best practices</li><li>Knowledge of construction documents and workflows</li><li>Confidentiality &amp; integrity</li><li>Reporting and tracking skills</li><li>Teamwork and professionalism</li></ul>If you are a motivated and results-driven document controller looking to join a leading company, please submit your application, including your resume to hrmdgroupco@gmail.comJob Type: Full-timeExperience:<ul><li>Document Controller: 3 years (Preferred)</li></ul>

Document Controller / Secretary

GBH International Group

We are looking for a skilled Document Controller with proven experience in Aconex software to join our contracting team. The successful candidate will be responsible for maintaining, organizing, and controlling project documentation to ensure smooth workflow and compliance with company and client standards.Key Responsibilities:<ul><li>Manage and control project documents through Aconex DMS.</li><li>Register, log, distribute, and track project documentation.</li><li>Ensure accurate filing, numbering, and version control of documents.</li><li>Support project managers, engineers, and site teams with updated information.</li><li>Monitor document approvals and ensure timely submission to stakeholders.</li><li>Maintain confidentiality and ensure compliance with company document control procedures.</li></ul>Requirements:<ul><li>Proven experience with Aconex software (mandatory).</li><li>Minimum 3&ndash;5 years&rsquo; experience as a Document Controller in the contracting/construction industry.</li><li>Strong knowledge of document management systems, standards, and workflows.</li><li>Proficiency in MS Office applications.</li><li>Excellent organizational and communication skills.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Document Controller (Aconex Software Experience)

Arabian Bridges Contracting LLC

As a document controller you will be responsible for maintaining the accurate records of company documentation. You could be sorting electronic or hard copies of project documentation and producing reports based on this.The job role of a document controller involves the following duties:<ul><li>Controlling company and project documentation</li><li>Following and improving document control procedures</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals</li><li>Producing document progress reports for senior managers</li><li>Conducting regular reviews and document audits</li><li>Using computers to organize and distribute documents within a company</li><li>Helping in the planning stages of a specific project</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Working in an office.</li></ul>Should have minimum 3 years experience in Construction FieldJob Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Document Controller

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
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 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
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 Track document revisions, approvals, and submissions in accordance with project timelines.
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 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
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 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
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 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
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 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
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 Support project close-out documentation and handover requirements.
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 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
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 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
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 Job Specific:
 
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 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
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 Strong understanding of document control processes, project documentation standards, and version control.
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 Ability to handle confidential and sensitive information securely.
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 Familiarity with project documentation requirements in design and construction environments.
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 </ul>
 
 
 
 <ul>
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 Generic Skills:
 
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 Excellent organizational and time management abilities.
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 Strong attention to detail and accuracy.
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 Effective communication and interpersonal skills for coordination across departments.
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 Proficiency in MS Office Suite (Word, Excel, Outlook).
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 Ability to work under pressure and meet tight deadlines.
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 </ul>
</div>

Enertec

URGENT HIRING &ndash; SENIOR DOCUMENT CONTROLLER (Oil &amp; Gas Projects)We are currently seeking a highly skilled Senior Document Controller to join our team for major Oil &amp; Gas project operations.Position: Senior Document Controller Experience: Minimum 8 years (mandatory) Industry: Oil &amp; Gas / EPC / Construction Projects Location: Ras Laffan Availability: Immediate joiners preferred, who is in Qatar .Key Responsibilities:<ul><li>Manage, control, and track all project documentation in accordance with project and client requirements.</li><li>Maintain and update document management systems (Aconex, EDMS, SharePoint, etc.).</li><li>Ensure timely issuance, distribution, and archiving of technical documents.</li><li>Coordinate with engineering, QA/QC, procurement, and construction teams for document flow.</li><li>Prepare transmittals, logs, reports, and deliverables as required.</li><li>Ensure full compliance with company and client document control procedures.</li></ul>Requirements:<ul><li>Minimum 8 years of proven experience in Document Control within Oil &amp; Gas / EPC projects.</li><li>Strong proficiency in document management systems (Aconex preferred).</li><li>Excellent communication and organizational skills.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-time

Sr. Document controller

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