project document controller

almond interior decoration llc

We are seeking a highly organized and detail-oriented Project Document Controller to join our team. The successful candidate will be responsible for managing and maintaining project documentation, ensuring accuracy, quality, and integrity of all records. This role supports project managers, engineers, and stakeholders by ensuring documents are properly distributed, tracked, and archived.Key Responsibilities:<ul><li>Manage and control the flow of project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure documents comply with company and industry standards and are properly categorised and filed.</li><li>Maintain document control systems and databases (e.g., Aconex, SharePoint, Procore, etc.).</li><li>Track document revisions and ensure timely updates and distribution to relevant parties.</li><li>Support project teams with document-related requests and audits.</li><li>Coordinate with external contractors and vendors for document submissions.</li></ul>Qualifications:<ul><li>Proven experience in document control or records management within a project-based environment.</li><li>Proficiency with document control software and Microsoft Office Suite.</li><li>Strong attention to detail and excellent organisational skills.</li><li>Ability to prioritise and manage multiple tasks in a deadline-driven environment.</li><li>Knowledge of ISO standards and document control best practices is a plus.</li><li>Bachelor&rsquo;s degree</li><li>Background in construction, engineering and FIT-OUT industry.</li></ul>Job Type: Full-time

Project Document Controller

KONE

<div>
 
 Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow
 
 
 
 
 We are looking for an
 
 energetic and enthusiastic
 
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
 <ul>
 <li>
 Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
 </li>
 <li>
 Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
 </li>
 <li>
 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
 </li>
 <li>
 Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
 </li>
 <li>
 Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
 </li>
 <li>
 Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
 </li>
 <li>
 Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
 </li>
 <li>
 Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
 </li>
 <li>
 Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
 </li>
 <li>
 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
 </li>
 <li>
 Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
 </li>
 <li>
 Responsible for use of correct activities and cost elements in the booking of actual costs.
 </li>
 <li>
 Checks invoices without POs/GRs, books against planned primary costs.
 </li>
 <li>
 Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
 </li>
 <li>
 Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
 </li>
 <li>
 Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li>
 <li>
 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li>
 <li>
 After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
 </li>
 <li>
 Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
 
 
 </li>
 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor degree in Finance.
 </li>
 <li>
 Minium 3 years of experience in similar role.
 </li>
 <li>
 Excellent Arabic and English language skills.
 </li>
 <li>
 SAP experience is mandatory.
 </li>
 <li>
 Strong skills in Microsoft Office tools.
 </li>
 <li>
 Strong analytical skills and attention to detail.
 </li>
 <li>
 Excellent communication and organizational abilities.
 
 
 </li>
 </ul>
 
 
 What do we offer?
 
 
 
 
 <ul>
 <li>
 Great dynamic team promoting a collaborative environment.
 </li>
 <li>
 Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
 </li>
 <li>
 Comprehensive learning and development programs covering a wide range of professional skills.
 </li>
 <li>
 Engaging job with position description and clear targets.
 </li>
 <li>
 Regular feedback through performance discussions.
 </li>
 <li>
 Opportunities for individual development.
 </li>
 <li>
 Mentoring and coaching programs.
 </li>
 <li>
 Flexibility, trust, and respect.
 </li>
 <li>
 Value-based culture, behaviours, and ethics.
 </li>
 <li>
 Sustainability and innovation.
 </li>
 <li>
 Working for a successful organization.
 
 
 </li>
 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 
 
 www.kone.com/careers
 
 
 
</div>

Project Admin & Document Controller

<div>Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
It's time to make a move. Join our flow
We are looking for an energetic and enthusiastic Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
What will you do?
<ul><li>Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
 </li><li>Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
 </li><li>Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
 </li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
</li><li>Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
 </li><li>Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
 </li><li>Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
</li><li>Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
</li><li>Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
 </li><li>Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
</li><li>Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
</li><li>Responsible for use of correct activities and cost elements in the booking of actual costs.
</li><li>Checks invoices without POs/GRs, books against planned primary costs.
</li><li>Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
</li><li>Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
</li><li>Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li><li>Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li><li>After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
</li><li>Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
</li></ul>Are you the one?
<ul><li>Bachelor degree in Finance.
</li><li>Minium 3 years of experience in similar role.
</li><li>Excellent Arabic and English language skills.
</li><li>SAP experience is mandatory.
</li><li>Strong skills in Microsoft Office tools.
</li><li>Strong analytical skills and attention to detail.
</li><li>Excellent communication and organizational abilities.
</li></ul>What do we offer?
<ul><li>Great dynamic team promoting a collaborative environment.
</li><li>Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
</li><li>Comprehensive learning and development programs covering a wide range of professional skills.
</li><li>Engaging job with position description and clear targets.
</li><li>Regular feedback through performance discussions.
</li><li>Opportunities for individual development.
</li><li>Mentoring and coaching programs.
</li><li>Flexibility, trust, and respect.
</li><li>Value-based culture, behaviours, and ethics.
</li><li>Sustainability and innovation.
</li><li>Working for a successful organization.
</li></ul>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Al Madar Holding W.L.L.

Job Title: Document ControllerLanguage: English/ Arabic Industry: [Construction / Engineering] Employment Type: Full-time Availability: Immediate Joiners PreferredJob Description:We are currently seeking a detail-oriented and experienced Site Document Controller to join our team. The ideal candidate will have a strong background in document management within large-scale projects. The candidate must ensure accurate control, distribution, and filing of project documents in accordance with ISO standards and internal procedures.Key Responsibilities:<ul><li>Type and format letters, memos, and other documents as assigned by the Assistant Construction Manager (ACM) or Department Heads.</li><li>Manage and control all project drawings according to the Drawing Control Process Map (PM-06).</li><li>Copy, stamp, and distribute drawings in line with the ISO system and coordinate with the Management Representative (MR).</li><li>Maintain an organized filing system in compliance with the company&rsquo;s document control procedure (WP-27-02).</li><li>Ensure all letters and correspondences are properly coded as per ISO 9001 standards and archived in the document control software.</li><li>Support project teams by ensuring up-to-date documentation and ease of access.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar role, preferably in construction projects.</li><li>Familiarity with ISO 9001 documentation standards and procedures.</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office and document control systems/software.</li><li>Valid QID and transferable sponsorship.</li><li>Able to join immediately.</li></ul>If you meet the above criteria and are ready to be part of a dynamic team, please send your updated CVJob Types: Full-time, PermanentPay: QAR4,500.00 - QAR5,500.00 per monthExperience:<ul><li>Document Controller: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Qatar ID (Required)</li></ul>

Document Controller - Arabic speaker

Abu Alnaga development

Company: Abu Alnaga Contracting L.L.C Location: Dubai, UAEJob Description: We are seeking a detail-oriented and organized Document Controller to manage and control all documentation related to construction projects. The ideal candidate will be responsible for receiving, tracking, and distributing documents, ensuring all project records are accurate, up-to-date, and properly filed.Key Responsibilities:<ul><li>Receive, register, and file incoming and outgoing project documents.</li><li>Ensure proper document control for construction drawings, correspondence, submittals, RFIs, and contracts.</li><li>Maintain updated records of all approved documents and drawings.</li><li>Distribute documents to the relevant teams and stakeholders in a timely manner.</li><li>Support project teams with document retrieval and tracking.</li><li>Ensure document versions and formats are maintained in compliance with company standards.</li></ul>Requirements:<ul><li>Minimum 5 years of experience as a Document Controller in a construction company.</li><li>Experienced in Microsoft Office and document control software (e.g., Aconex, Procore, etc.).</li><li>Strong organizational skills and attention to detail.</li><li>Good communication skills in English.</li></ul>Job Type: Full-time

Document Controller – Construction

Subsea7

<div>
 
 What will you be doing?
 
 
 
 
 Overview Of Role
 
 
 
 Subsea7 is hiring a Document Controller to manage project technical/supplier documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.
 
 
 The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the document status. In addition to that, assembles the final documentation according to the structure which is given to him/her. He/she is also responsible to archive the project technical documentation.
 
 
 All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
 
 
 
 Specific Key Responsibilities &amp; Activities
 
 
 
 <ul>
 <li>
 Setup the documentation process and issue the Project Document Control Procedure
 </li>
 <li>
 Setup the Electronic Document Management System (EDMS)
 </li>
 <li>
 Cooperate with Engineering and Planning disciplines to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
 </li>
 <li>
 Cooperate with SCM to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced
 </li>
 <li>
 Present the document process and format at supplier Kick-Off Meetings
 </li>
 <li>
 Control and correct documents format
 </li>
 <li>
 Check and update metadata in the EDMS
 </li>
 <li>
 Ensure that updated documents are available for project team
 </li>
 <li>
 Ensure that process given in the project Document Control Procedure is respected
 </li>
 <li>
 Dispatch documents for internal review or approval and follow-up internal flow
 </li>
 <li>
 Issue officially documents to external stakeholders and track transmissions
 </li>
 <li>
 Receipt, track and dispatch official return comments
 </li>
 <li>
 Reforecast document issue dates in liaison with Engineering and Planning disciplines
 </li>
 <li>
 Create and issue status reports to project team and to client
 </li>
 <li>
 Compile Final Documentation according index established by project
 </li>
 <li>
 Archive project documentation (hard and electronic copies)
 </li>
 <li>
 At project end, produce and present to the Document Control department a Lessons Learnt
 </li>
 <li>
 Preferably with understanding and exposure to Saudi Aramco document control process
 
 
 </li>
 </ul>
 
 What experience would we like you to have?
 
 
 
 
 PERSON SPECIFICATION
 
 
 
 <ul>
 <li>
 Fluent in english
 </li>
 <li>
 MS Word, Excel and Adobe Acrobat software skills
 </li>
 <li>
 Good comprehension of documentation flow and process
 </li>
 <li>
 Minimum 5 years of experience in Oil &amp; Gas Industry
 </li>
 <li>
 Minimum 3 years of experience in ARAMCO projects
 </li>
 <li>
 Knowledge of documentation planning
 </li>
 <li>
 A knowledge of one or several EDMS would be appreciated
 
 
 </li>
 </ul>
</div>

Document Controller

DEC Dynamic Design Studio

Job Title: Document Controller &ndash; UAE Consultancy (Tendering Experience)Location: United Arab EmiratesJob Summary: We are seeking an experienced Document Controller with strong expertise in UAE consultancy projects and tendering processes. The ideal candidate will manage project documentation, handle portal submissions, and assist in tender preparation while ensuring compliance with UAE authorities.Key Responsibilities:<ul><li>Manage, organize, and maintain project documentation for architectural, engineering, and consultancy projects.</li><li>Handle portal monitoring and submissions with UAE authorities including DM, DDA, DCD, and Trakhees.</li><li>Assist in tender documentation preparation, including compiling, reviewing, and submitting technical and commercial documents.</li><li>Ensure all documents are uploaded, tracked, and updated according to project timelines and local regulations.</li><li>Coordinate with internal teams, consultants, and external authorities for timely approvals and clarifications.</li><li>Maintain accurate records of correspondence, approvals, revisions, and tender submissions for auditing purposes.</li><li>Prepare reports on document status, tender progress, and pending actions for management review.</li><li>Implement and maintain filing systems, document control procedures, and templates.</li><li>Ensure confidentiality and security of all project and tender documentation.</li></ul>Requirements:<ul><li>Minimum of 5 years of experience as a Document Controller in UAE consultancy projects.</li><li>Proven experience in tender documentation preparation and portal monitoring with DM, DDA, DCD, and Trakhees.</li><li>Familiarity with local building codes, approvals, and project documentation requirements.</li><li>Strong organizational, coordination, and communication skills.</li><li>Proficiency in MS Office and document management software.</li><li>Detail-oriented with the ability to manage multiple projects and tenders simultaneously.</li></ul>Preferred Qualifications:<ul><li>Diploma or degree in Architecture, Civil Engineering, or related field.</li><li>Experience in large-scale residential, commercial, or infrastructure projects.</li></ul>Job Type: Full-timeJob Type: Full-time

Document Controller / Site Secretary

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