project documentation specialist

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Documentation Specialist</b> (<b>Saudi National</b>) to join our team! In this role, you will manage and maintain comprehensive documentation for transportation projects, ensuring accuracy, compliance, and accessibility of system and process documentation throughout the project lifecycle.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Manage document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.</p></li></ul><ul><li><p>
Scan and distribute documents electronically as PDF digital copies to designated recipients and upload them to the client&rsquo;s Contract Management System.</p></li></ul><ul><li><p>
Maintain a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.</p></li></ul><ul><li><p>
Prepare, register, and track various documents, such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and non-conformance reports (NCRs), using project management software like Primavera.</p></li></ul><ul><li><p>
Track and update the status of submittals, safety reports, requests for information (RFIs), minutes of meetings, progress photographs, contract issues, and drawings.</p></li></ul><ul><li><p>
Produce regular reports on outstanding actions and responses to correspondence, ensuring timely follow-up and resolution.</p></li></ul><ul><li><p>
Ensure all documentation complies with project standards, regulatory requirements, and client specifications.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma or specialized training in document control or a related field.</p></li></ul><ul><li><p>
Minimum 3+ years of experience in technical documentation, with expertise in system documentation and process documentation for transportation or infrastructure projects.</p></li></ul><ul><li><p>
Proficiency in electronic document management systems (EDMS) and project management software (e.g., Primavera).</p></li></ul><ul><li><p>
Strong technical writing and communication skills in Arabic and English, both written and spoken.</p></li></ul><ul><li><p>
Ability to manage large volumes of documentation across concurrent projects in a structured and organized manner.</p></li></ul><ul><li><p>
Experience producing detailed reports and tracking documents to ensure compliance and meet deadlines.</p></li></ul><p></p><p><b>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Strong organizational skills and the ability to prioritize tasks effectively under pressure.</p></li></ul><ul><li><p>
Problem-solving skills to address and resolve documentation issues promptly.</p></li></ul><ul><li><p>
Familiarity with transportation project documentation standards and processes.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Documentation Specialist (Saudi National)

Ultimate trading company

<p><b>Key Responsibilities:</b></p><ul><li>Prepare technical and material submittals in accordance with project specifications.</li><li>Coordinate with suppliers, manufacturers, and subcontractors to collect and compile required documentation.</li><li>Review submittals for completeness, accuracy, and compliance with project requirements.</li><li>Track submittal status and ensure timely submission, approval, and resubmission if required.</li><li>Maintain a submittal log and archive all documentation appropriately</li><li>Schedule and participate in coordination meetings with design teams and stakeholders.</li><li>Organize and maintain project documentation, both digital and hard copies.</li><li>Assist with procurement documentation, correspondence, and filing.</li><li>Manage project calendars, meeting agendas, and minutes.</li><li>Maintain document control processes and ensure version control.</li><li>Support the Project Manager in day-to-day operations.</li></ul><p><b>Skills &amp; Qualifications:</b></p><ul><li>2+ years of experience in a similar role in the construction, engineering, or infrastructure industry.</li><li>Strong knowledge of submittal processes and project documentation.</li><li>Excellent communication and interpersonal skills for dealing with engineers, consultants, and contractors.</li><li>Proficient in MS Office (Word, Excel, Outlook), and document management software</li><li>Highly organized, detail-oriented, and able to manage multiple tasks under deadlines.</li></ul><p><b>What We Offer:</b></p><ul><li>Visa Sponsorship</li><li>Health Insurance Coverage</li><li>Competitive Salary (based on experience and qualifications)</li><li>Opportunity to work on high-profile projects</li><li>Professional development and growth opportunities</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>What is your expected salary?</li></ul>

Project Coordinator

Confidential Company

<h3><strong>Job Summary</strong></h3><p>We have a 4 month project and require a  Document Controller  to join who would be responsible for managing, organizing, and maintaining all project-related documentation in accordance with internal procedures and client requirements. The role ensures that all technical and administrative documents are accurately recorded, easily retrievable, and properly distributed to relevant stakeholders in a timely manner.</p><h3><strong>Key Responsibilities</strong></h3><ul><li>Establish and maintain a comprehensive document control system for project documentation.</li><li>Receive, review, and log incoming project documents and correspondence (drawings, RFIs, material submittals, etc.).</li><li>Ensure all documents are properly coded, formatted, and filed in accordance with company and client requirements.</li><li>Maintain up-to-date records of all drawings, specifications, reports, and correspondence.</li><li>Issue, track, and distribute controlled documents to relevant departments and project teams.</li><li>Manage document revisions and ensure obsolete versions are clearly marked and removed from active circulation.</li><li>Prepare and maintain document transmittals and submission logs for consultant and client approvals.</li><li>Coordinate with internal departments to ensure timely submission of documents to clients, consultants, and subcontractors.</li><li>Support audits, tender submissions, and compliance reviews by providing accurate documentation.</li><li>Ensure document confidentiality, integrity, and accessibility in both electronic and hard-copy formats.</li></ul><br/>

Document Controller

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

<div>
 <p>
  <strong>
   Location:
  </strong>
  Karnal, Haryana
 </p>
 <p>
  <strong>
   Type:
  </strong>
  Full-time | On-site / Office-based
 </p>
 <p>
  We&rsquo;re looking for a
  <strong>
   Project Coordinator
  </strong>
  to support our construction team with project documentation, planning, and coordination.
 </p>
 <p>
  This role is ideal for someone who&rsquo;s organized, proactive, and enjoys working with Excel sheets and timelines.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Maintain and update
   <strong>
    project sheets
   </strong>
   (Excel or project management software)
  </li>
  <li>
   Track
   <strong>
    timelines
   </strong>
   , material requirements, and site progress
  </li>
  <li>
   Coordinate with
   <strong>
    site heads
   </strong>
   for material lists and updates
  </li>
  <li>
   Share verified data with the
   <strong>
    procurement team
   </strong>
   for timely action
  </li>
  <li>
   Prepare concise
   <strong>
    progress reports
   </strong>
   for management
  </li>
  <li>
   Keep all documents organized and up to date
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or Diploma in
   <strong>
    Civil Engineering
   </strong>
   ,
   <strong>
    Construction Management
   </strong>
   , or related field
  </li>
  <li>
   <strong>
    1&ndash;3 years of experience
   </strong>
   in construction coordination, planning, or documentation
  </li>
  <li>
   Strong skills in
   <strong>
    Microsoft Excel
   </strong>
   and basic project management tools like Project manager
  </li>
  <li>
   Good communication, organization, and follow-up skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Detail-oriented and dependable
  </li>
  <li>
   Strong sense of accountability and ownership
  </li>
  <li>
   Able to manage multiple project trackers efficiently
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Construction Project Coordinator

Penspen

<div>
 We are looking for Document Controller, the position is to be based in Khafji, Saudi Arabia &amp; other locations.
 <br/>
 <br/>
 The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.
 <br/>
 <br/>
 #CareersInSaudi #SaudiWorkforce #NationalTalent #SaudiCareers #SaudiTalent #HiringInSaudi
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Bachelor&rsquo;s degree in administration or Equivalent closely related field.
  </li>
  <li>
   Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge / Experience (Skills)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Alternative (I): Six (6) years
  </li>
  <li>
   Alternative (II) Ten (10) years
  </li>
  <li>
   Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.
  </li>
  <li>
   PMC experience at similar role for at least several years is preferable.
  </li>
  <li>
   Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.
  </li>
  <li>
   Previous exposure to construction and commissioning phases is beneficial but not mandatory.
  </li>
  <li>
   Computer literate with all MS Packages, particularly Word and Excel proficient.
   <br/>
   <br/>
  </li>
 </ul>
 If you have the skills and are interested to apply at, please share the CV by clicking this https://careers.penspen.com/vacancy/document-controller-566289.html
 <br/>
 <br/>
</div>


KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<ul><li><div>
Maintain and organize project documentation in line with company procedures.</div></li><li><div>
Receive, review, and distribute documents such as drawings, reports, and correspondence.</div></li><li><div>
Ensure proper version control and document numbering across all project files.</div></li><li><div>
Support the team in updating document logs and tracking the status of submissions.</div></li><li><div>
Ensure compliance with internal standards and client-specific documentation requirements.</div></li><li><div>
Provide general administrative support related to document handling and archiving.</div></li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that hold a Business Administration, Engineering, or a related field<br>
<br>
<b>Please note that this role is only open for UAE Nationals.</b></div><div></div><div><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</div><div></div><div><br>
We are excited to hear how you can partner with our award-winning team and treat all expressions of
<br>
interest confidentially</div></div>

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