project documentation specialist

Barracuda Technical Works LLC

We are seeking a meticulous and organized Document Controller / Procurement Assistant to support our project and procurement teams. The ideal candidate will ensure that all project documentation is properly managed, maintained, and accessible, while also assisting with procurement activities to support smooth project execution.Key Responsibilities:Document Control:<ul><li>Maintain and manage all project-related documents, including drawings, contracts, reports, correspondence, and permits.</li><li>Ensure all documents are properly filed, labeled, and easily retrievable.</li><li>Maintain a document control register and track document revisions and approvals.</li><li>Coordinate the issuance and distribution of project documents to relevant stakeholders.</li><li>Ensure compliance with company and client documentation standards.</li><li>Assist in archiving and record management for completed projects.</li></ul>Procurement Assistance:<ul><li>Assist in sourcing and procuring materials, equipment, and services required for projects.</li><li>Maintain procurement records, supplier databases, and purchase orders.</li><li>Coordinate with suppliers and vendors for quotations, delivery schedules, and payment follow-ups.</li><li>Support the procurement team in preparing reports and monitoring inventory levels.</li><li>Ensure compliance with company procurement policies and procedures.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or related field preferred.</li><li>Proven experience in document control, procurement, or administrative support in a construction/contracting environment is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and document management software.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Knowledge of procurement procedures and construction project documentation is a plus.</li></ul>Personal Attributes:<ul><li>Proactive, reliable, and able to work independently.</li><li>Team player with strong interpersonal skills.</li><li>Able to prioritize tasks and meet deadlines in a fast-paced environment.</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance (if applicable)</li><li>Opportunity to grow within the company</li></ul>Job Types: Full-time, Permanent

Document Controller / Procurement Assistant

Dussmann-Ajlan & Bros

<div>
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 Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
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 Maintain proper filing systems for project records (soft and hard copies).
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 Track and update project schedules, staff attendance, and material deliveries.
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 Coordinate with site supervisors and technicians for daily updates and reporting.
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 Follow up on pending documents and approvals with internal departments.
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 Assist in procurement requests and maintain records of PRs and POs.
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 Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
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 Support communication between site staff, subcontractors, and the head office.
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 Handle office supplies, stationery, and logistics support for the project site.
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 Ensure compliance with company policies and procedures.
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 </ul>
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Project Admin

Intellibee Inc

<div>
 APD Writer, Raleigh, NC, US
 
 
 
 APD Writer
 
 
 
 The Division of Health Benefits, NC Medicaid, Advanced Planning Office is seeking an APD Writer with experience in developing Advanced Planning Documents (APDs).
 
 
 This position develops Advanced Planning Documents (APD),and other documentation required for planning, implementation, and operations activities in support of the NC Medicaid Program, reviews and provides feedback on NC HIEA APDs, drafts CMS submittal letters, understands the Medicaid Detailed Budget Table (MDBT) process, ties together all associated areas including business engagement, stakeholder management, project management, and technical liaising, able to take complex concepts and convert them into easily understood written documentation such that the content ensures successful system certification and compliance consistent with program management guidelines and processes and CMS expectations and collaborates with internal and external stakeholders, project teams, technical teams, vendors, contract and budget offices, and other key stakeholders to develop APDs to support the Medicaid Enterprise System (MES)Program.
 
 
 
 Essential Responsibilities
 
 
 
 <ul>
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 Develop, collect, and compile data from the business and technological teams to develop a solid, viable, meaningful APD within required timelines.
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 Develop and maintain strong relationships with stakeholders to ensure seamless communication, data, analysis, and development plans remain on schedule.
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 Coordinate and meet with various teams, suppliers, legal, and key stakeholders to support the gathering, analysis, and finalization of information to obtain final sign-off on APDs.
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 Work alongside the DHB business units, Medicaid Enterprise System (MES) project teams, technology teams, and subject matter experts to gain an understanding of project and related requirements to develop an appropriate APD.
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 Facilitate and coordinate APD review meetings with key stakeholders.
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 Review contract and amendment submittal letters for accuracy and relevancy.
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 Interface with mid-level executive management and project teams to clearly articulate current APD activities and translate the information provided into concise updates.
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 Maintain awareness of CMS policy updates, organization, and communications as applicable.
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 Independently review and prepare APD documents for review and approval.
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 Review, support and provide feedback on NC HIEA APDs.
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 Review all relevant regulations and standards for APDs and other documentation are in alignment and serves as the expert on the subject.
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 Utilize tools, templates, and developed methods to keep abreast of project activities across the program.
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 Ability to exercise communication skills in both written and verbal means to take complex concepts and convert into easily understood written documentation.
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 Organize material and complete writing assignments according to agency standards regarding order, clarity, conciseness, style, and terminology.
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 Attend DHB meetings to stay informed of current activities in NC Medicaid.
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 Coordinate with Business Units to compile responses to CMS questions during the APD and procurement document review process.
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 Performs other duties as required.
 
 
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 </ul>
 
 Skill Matrix
 
 
 
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 Advanced Planning Document Development. Highly desired 3 Years
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 Expert working knowledge in Medicaid Eligibility, NC FAST and/or HHS. Highly desired 5 Years
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 Expert experience executing against multiple priorities/projects. Required 5 Years
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 Proficient use of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.)Required 5 Years
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 Ability to interpret Medicaid and NC FAST policies to ensure compliance with CMS regulations. Highly desired 5 Years
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 Expert level communication skills, both verbal and written. Required 5 Years
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 Demonstrated project management, training and facilitating experience. Required 5 Years
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 Demonstrated stakeholder engagement and collaboration experience. Required 5 Years
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 Ability to create and deliver PowerPoint presentations, and standard operating procedures (SOPs). Highly desired 5 Years
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 Prior RFP, RFI, grant or contract experience. Highly desired 3 Years
 
 
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 Benefits At IntelliBee
 
 
 
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 Long-Term Stability: Join us on a multi-year opportunities with room to grow.
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 Comprehensive Health Coverage: Access quality healthcare benefits to keep you and your family well.
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 Future Planning: Enroll in our 401(k) program and invest in your financial security.
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 GC Assistance: We support immediate Green Card processing, if required.
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 </ul>
</div>

APD Writer

Slidelya

Job Description:Job SummaryWe are seeking a highly organized Product Lead to manage the full lifecycle of our product &mdash; from planning and documentation to execution and delivery. The ideal candidate will combine the skills of a Product Specialist, Supervisor, and Project Manager, ensuring efficient processes, accurate documentation, and cost-effective outcomes.Key Responsibilities<ul><li>Oversee end-to-end product life cycle planning, development, production and delivery.</li><li>Create and maintain product documentation, specs, and version logs.</li><li>Develop and manage SOPs, process maps, Gantt charts and timelines.</li><li>Prepare detailed cost breakdowns, budgets, and performance reports.</li><li>Coordinate with cross-functional teams and suppliers for smooth operations.</li><li>Track KPIs, milestones, and budgets to ensure targets are met.</li><li>Identify and resolve project risks or bottlenecks proactively.</li><li>Present regular progress and cost summaries to management.</li></ul>Skills &amp; Competencies<ul><li>Strong understanding of product &amp; project management processes.</li><li>Proficiency in ClickUp, MS Project, Excel, or similar tools.</li><li>Excellent documentation, organization, and communication skills.</li><li>Analytical and detail-oriented with problem-solving ability.</li><li>Knowledge of budgeting and cost control methods.</li></ul>Job Type: Part-timeWork Location: In personJob Type: Part-timeWork Location: In person

Product Strategy Lead

The Judiciary, State of Hawaii

JOB
 Recruitment Number 25-296TO, Project Specialist, SR-24, Honolulu, Oahu.
 
EXAMPLE OF DUTIES
 The project specialist is assigned highly complex analysis work. The position spends a greater proportion of their time documenting functional requirements for and supporting testing, training and implementation of Judiciary Information Management System (JIMS) projects under the direction of the IT Officer. Some of the major duties include: Plan system development/migration/upgrade timeline and milestones with vendors and stakeholders to create project documents such as user guides, presentations, diagrams, scenarios, business process diagrams and user security. Stakeholders include judges, court administrators, subject matter experts and line staff, externals such as the prosecutors, and public defenders, and the Attorney General's Office; provide input for defining project scope and evaluating cost-benefit analysis for potential enhancements; lead Applications projects with the preparation, scheduling and facilitation of meetings or presentations with stakeholders; manage Applications Division projects implementation in writing, editing and updating of manuals, standards, guidelines, and other case processing working aids or working with vendors to deliver the documentation; participate in the preparation of conceptual and detailed documentation for application modifications, including management and operational controls, external interfaces, datasets, reports, resource requirements, conversion approach and informational flow; and perform other related duties as assigned.
 
SUPPLEMENTAL INFORMATION
 Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai'i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai'i 96813.Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.

Project Specialist - Honolulu

Prodapt Solutions

<div>Overview:
<div>
Fiber Design Specialist - Project Coordinator - manages fiber optic network projects comprehensively, ensuring adherence to design principles, effective project coordination, team management, stakeholder communication, quality assurance, risk management, meticulous documentation, technical expertise application, problem-solving, and attention to detail for project success.</div>
Responsibilities:
<ul><li><div>
Fiber Optic Network Design: The specialist should have a strong understanding of fiber optic network design principles, including designing fiber routes, selecting appropriate equipment, and ensuring network efficiency and reliability.</div><div>
Project Coordination: Coordinate all aspects of fiber optic network design projects from initiation to completion. This includes scheduling, resource allocation, budget management, and ensuring that projects are delivered on time and within budget.</div><div>
Team Management: Supervise and manage a team of designers, engineers, and technicians involved in the project. Provide guidance, support, and direction to ensure that project objectives are met.</div><div>
Stakeholder Communication: Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and vendors. Communicate project updates, address concerns, and ensure alignment with project goals and requirements.</div><div>
Quality Assurance: Implement quality assurance processes to ensure that fiber optic network designs meet industry standards and specifications. Conduct regular audits and inspections to identify and resolve any issues or discrepancies.</div><div>
Risk Management: Identify potential risks and challenges associated with fiber optic network design projects and develop mitigation strategies to address them. Proactively monitor project progress and take necessary actions to minimize risks and ensure project success.</div><div>
Documentation and Reporting: Maintain accurate documentation of project specifications, designs, plans, and progress reports. Generate regular status reports and updates for management and stakeholders.</div><div>
Technical Expertise: Stay updated on the latest developments and advancements in fiber optic technology and design methodologies. Leverage technical expertise to optimize network designs and address complex challenges.</div><div>
Problem-solving Skills: Demonstrate strong problem-solving skills to identify and resolve issues that may arise during the course of a project. Be proactive in finding solutions and overcoming obstacles to keep projects on track.</div><div>
Attention to Detail: Pay close attention to detail to ensure that all aspects of fiber optic network design projects are executed accurately and according to specifications. Minimize errors and rework by conducting thorough reviews and inspections.</div><div>
Strong Knowledge in HLD, LLD, Permit, BOM. Proficient in using fiber optic design software (e.g., 3GIS, AutoCAD, FiberCAD). Strong understanding of fiber optic technology, principles, and components.</div></li></ul>
Requirements:
<ul><li>Bachelor's degree in Engineering (Telecommunications, Electrical, or related field) preferred.</li><li>
Minimum 6 years of experience in fiber optic network design and engineering.</li><li>
Proficient in using fiber optic design software (e.g., 3GIS, AutoCAD, FiberCAD).</li><li>
Strong understanding of fiber optic technology, principles, and components.</li><li>
Excellent analytical and problem-solving skills.</li><li>
Ability to work independently and as part of a team in a fast-paced environment.</li><li>
Strong communication and written documentation skills.</li><li>
Detail-oriented with a commitment to accuracy and quality.</li><li>
Comfortable working night shifts (including weekends and holidays as needed).</li><li>
End to End Project Management</li><li>
Strong Knowledge in HLD, LLD, Permit, BOM. Proficient in using fiber optic design software (e.g., 3GIS, AutoCAD, FiberCAD). Strong understanding of fiber optic technology, principles, and components.</li></ul></div>

Fiber Design Specialist - Project Coordinator

Al Marwan Real Estate

We&rsquo;re Hiring: Trade Finance Specialist (LC &amp; LG)Industry: Construction / Contracting Employment Type: Full-time Location: U.A.ERole ScopeThe Trade Finance Specialist will manage and execute all trade finance activities related to Letters of Credit (LCs) and Letters of Guarantee (LGs) for the construction company and its group entities. The role ensures timely issuance, amendment, and settlement of trade finance instruments while maintaining full compliance with regulatory requirements and internal policies.Key Responsibilities Trade Finance Operations<ul><li>Prepare, review, and process LCs and LGs in compliance with UCP 600, ISP 98, and URDG 758 standards.</li><li>Coordinate with banks for issuance, amendments, cancellations, and closures of trade finance instruments.</li><li>Ensure accuracy and completeness of all documentation submitted to banks.</li><li>Track LC and LG validity periods and ensure timely renewals or closures.</li></ul>Treasury Coordination<ul><li>Liaise with internal stakeholders including procurement, legal, contracts, and project teams to align trade finance instruments with project requirements.</li><li>Ensure trade finance transactions align with treasury strategies and cash flow planning.</li><li>Monitor bank exposure limits and support optimization of banking facilities.</li><li>Maintain up-to-date records of all trade finance instruments and their utilization status.</li></ul>Risk &amp; Compliance<ul><li>Ensure compliance with internal policies, legal frameworks, and international trade regulations.</li><li>Identify and analyze trade finance risks and recommend mitigation measures.</li><li>Support internal and external audits by providing required documentation and reports.</li></ul>Reporting<ul><li>Prepare periodic reports on LC and LG utilization, expiries, and forecasts.</li><li>Assist in preparing treasury dashboards and bank facility utilization reports.</li></ul>Key Interfaces<ul><li>Banks and financial institutions</li><li>Procurement and contracts teams</li><li>Project management teams</li><li>Legal and compliance departments</li><li>External auditors</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Economics, or a related field (Master&rsquo;s degree or trade finance certification is an advantage).</li><li>5+ years of experience in trade finance, specifically handling LCs and LGs, preferably within a construction or contracting company.</li><li>Strong knowledge of UCP 600, URDG 758, and ISP 98.</li><li>Experience working with local and international banks.</li><li>Good understanding of treasury functions and cash management.</li></ul>Key Skills<ul><li>Strong attention to detail and analytical skills</li><li>Effective communication and negotiation abilities</li><li>Proficiency in MS Excel and financial systems (ERP experience is a plus)</li><li>Strong organizational and multitasking skills</li><li>Familiarity with banking platforms and trade finance tools</li></ul>Preferred Certifications (Optional)<ul><li>CDCS &ndash; Certified Documentary Credit Specialist</li><li>CITF &ndash; Certificate in International Trade and Finance</li><li>CTP &ndash; Certified Treasury Professional</li></ul>Job Types: Full-time, Permanent

Trade Finance Specialist

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