project management assistant

TransLinguist

<div>Position responsibilities:
<ul><li>
The management of multiple localisation projects in a fast‐paced environment.</li><li>
Planning of Projects-Planning-Execution-Monitoring-QA-Conclusion.</li><li>
Liaising with sales staff to clarify project parameters.</li><li>
Monitoring the Quality Assurance of each project and ensuring deliverables are as per the client&rsquo;s requirements.</li><li>
Assist in the recruitment, evaluation, and ongoing testing of global resources.</li><li>
Negotiating with vendors.</li><li>
Managing project finances, including budgeting.</li><li>
Preparation and maintenance of project documentation.</li><li>
Establishing and maintaining excellent relationships with linguists and proofreaders globally.</li><li>
Working closely with the client-facing team to develop project plans for upcoming projects.</li><li>
Proactive and effective communication with the internal and external stakeholders, at all levels.</li></ul>

Essential skills and experience required:
<ul><li>
Bachelor&rsquo;s Degree.</li><li>
Excellent written and verbal English communication skills, other languages would be an asset.</li><li>
Minimum 1 year of professional experience in a similar position in a corporate environment.</li><li>
Detail orientation with the ability to multitask.</li><li>
Excellent problem-solving and analytical skills.</li><li>
Independence in carrying out assigned tasks.</li><li>
Ability to work under pressure in a fast‐paced environment.</li><li>
Highly‐developed computer skills (MS Office, Windows).</li><li>
Experience in translation and localisation project management would be a strong advantage.</li></ul>

Company Overview 
TransLinguist is a global language service provider with core experience crafting tailored translation and interpretation solutions for major clients across multiple industries. We are hiring a professional Project Coordinator to join our team. If you're excited to be part of a winning team, TransLinguist is a great place to grow your career.
NOTE: This is an entry-level position for fresh Marketing graduates (fresh to a year of experience). Please read the JD carefully before applying.</div>

Project Management Assistant

Sood Marketing Limited

Location: Gurgaon (India) with UK overlap (3&ndash;4 hrs/day)Reports to: Managing Director (primary) + Senior Team (as needed)Type: Full-timeRole SummaryWe&rsquo;re hiring a highly organised, detail-oriented Admin Assistant to support the Managing Director and wider team across admin, light project coordination, CRM updates, and process/SOP documentation. You&rsquo;ll keep tasks moving in our project management tool, maintain tidy records in our CRM, handle day-to-day admin, and ensure the team stays on track with timely reminders and follow-ups. The role is varied, fast-paced, and ideal for a process-driven generalist.ResponsibilitiesProject Coordination &amp; PM Tools<ul><li>Update and track tasks, statuses, assignees, and due dates in ClickUp.</li><li>Prepare daily/weekly checklists, stand-up notes, and follow-ups; chase owners on blockers.</li><li>Maintain simple dashboards/calendars and workload views.</li></ul>CRM &amp; Data Hygiene<ul><li>Log activities, notes, and next steps; keep contact/company records accurate.</li><li>Update pipelines, deal stages, and key fields; run periodic data-quality checks.</li><li>Import/export lists, format data, and maintain naming conventions.</li></ul>Admin &amp; Team Support<ul><li>Schedule meetings, manage calendars, coordinate availability, and prep agendas.</li><li>Send internal reminders; track team time entries and collate timesheets.</li><li>Assist with data entry, file organisation, and document formatting.</li><li>Resizing/repurposing videos and assets using simple tools when needed.</li></ul>SOPs &amp; Process<ul><li>Draft, update, and version SOPs and checklists (text + screen recordings).</li><li>Improve clarity of steps, owners, templates, and acceptance criteria.</li><li>Monitor compliance with SOPs; suggest process improvements.</li></ul>Light Client Liaison (as needed)<ul><li>Share updates, schedule meetings, and gather information (not a front-line client role).</li><li>Capture actions from client calls and record them in PM/CRM.</li></ul>RequirementsMust-haves<ul><li>2&ndash;4+ years in an admin/operations/PM-assistant role supporting senior leaders or teams.</li><li>Strong command of project management tools (ClickUp preferred) and CRM (e.g., HubSpot/Pipedrive).</li><li>Excellent English (written and spoken); concise note-taking and clear updates.</li><li>Process mindset: creates/follows SOPs, checklists, and naming conventions.</li><li>High attention to detail; reliable with deadlines and follow-through.</li><li>Comfortable with light content ops (e.g., resizing videos, renaming/exporting assets).</li></ul>Nice-to-haves<ul><li>Google Workspace, Notion, Loom, Slack/WhatsApp; basic spreadsheet formulas.</li><li>Experience in creative/agency environments and time-tracking workflows.</li><li>Basic familiarity with invoicing/admin tools and permissions management.</li></ul>Tools You&rsquo;ll Use<ul><li>Project management: ClickUp (required)</li><li>CRM: HubSpot or Pipedrive (either is fine)</li><li>Docs &amp; comms: Google Workspace, Slack/WhatsApp, Gmail/Calendar</li><li>SOPs: Notion/Google Docs + Loom screen recordings</li><li>Light media ops: Canva/CapCut (for simple resizing/exports)</li></ul>Success Metrics (KPIs)<ul><li>On-time task completion rate improves; reduced overdue items.</li><li>Data hygiene: PM/CRM records complete and current; low error rate.</li><li>SOP coverage &amp; compliance: critical workflows documented and adopted.</li><li>Meeting readiness: agendas shared in advance; actions captured and assigned.</li><li>Follow-through: reminders sent on time; fewer manual chases by leadership.</li></ul>Working Arrangement<ul><li>Remote from India with consistent UK overlap for stand-ups and reviews.</li><li>Operates &ldquo;in the background,&rdquo; partnering closely with the Managing Director and senior team.</li></ul>How to ApplySend your CV/LinkedIn and a short note covering:<ul><li>PM/CRM tools you&rsquo;ve used (with examples)</li><li>2 SOPs/checklists you&rsquo;ve created (redacted screenshots or descriptions)</li><li>An example of a process you improved and the outcome</li><li>Your availability and preferred start date</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹40,000.00 per monthBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Admin Assistant

Qiddiya Investment Company

<div>Qiddiya Investment Company is seeking a dedicated and detail-oriented Assistant Project Manager to join our dynamic team. This position (MAS199) will support the Project Manager in coordinating and managing various aspects of projects within our expansive entertainment and leisure development initiatives. The ideal candidate will assist in planning, executing, and monitoring project activities, ensuring that all tasks are completed efficiently and align with the company&rsquo;s strategic objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li><ul><li><ul>
<li>Assist the Project Manager in developing and implementing project plans, including defining scope, objectives, deliverables, and schedules.</li>
<li>Coordinate project activities, ensuring alignment and collaboration among team members and stakeholders.</li>
<li>Prepare and maintain project documentation, including progress reports, schedules, and budgets.</li>
<li>Monitor project progress and performance, identifying and resolving issues as they arise.</li>
<li>Conduct research and gather data to support project planning and decision-making processes.</li>
<li>Facilitate project meetings and workshops, documenting minutes and action items.</li>
<li>Support risk management efforts by identifying potential issues and proposing mitigation strategies.</li>
<li>Assist in managing project budgets and financial performance, tracking expenses and ensuring adherence to budgetary constraints.</li>
<li>Provide administrative support to the project team, ensuring effective communication and information flow.</li>
<li>Participate in post-project evaluations to identify lessons learned and recommend improvements for future projects.</li>
</ul></li></ul></li></ul>Requirements<ul>
<li>Bachelor's degree in Project Management, Construction Management, Business Administration, or a related field.</li>
<li>A minimum of 2-4 years of experience in project management or a related role.</li>
<li>Strong understanding of project management methodologies and tools.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Strong verbal and written communication skills.</li>
<li>Ability to work independently and collaboratively within a team environment.</li>
<li>Proficient in project management software and Microsoft Office Suite.</li>
<li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Desire to learn and grow within the project management field.</li>
</ul>Benefits<ul>
<li>The opportunity to be part of one of Saudi Arabia&rsquo;s most ambitious city developments.</li>
<li>A role dedicated to a specific residential asset type, allowing you to build deep expertise in your area.</li>
<li>A fast-paced, high-impact environment where strategic thinking and execution excellence are highly valued.</li>
<li>Collaboration with global industry leaders in real estate development, architecture, and planning</li></ul></div>

Assistant Project Manager (MAS199)

Bilfinger Middle East

<div>
 In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!
 
 
 
 Administrative Assistant &ndash; Project Management Department (Bahrain National)
 
 
 
 Reports to : Vice President, Project Management
 
 
 Location : Bahrain
 
 
 
 Role Purpose:
 
 
 
 Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Vice President and department managers.
 </li>
 <li>
 Manage calendar scheduling, meeting coordination, and room bookings.
 </li>
 <li>
 Handle IT service requests, access requests, HR requests, and related ticket tracking.
 </li>
 <li>
 Coordinate overtime submissions, timesheets, and related documentation.
 </li>
 <li>
 Support internal communications, departmental announcements, and logistics.
 </li>
 <li>
 Arrange catering, events, and meetings (in-person and virtual).
 </li>
 <li>
 Maintain organized filing systems and ensure proper document management.
 </li>
 <li>
 Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.
 </li>
 <li>
 Liaise with HR, IT, and Supply Chain departments on administrative matters.
 </li>
 <li>
 Assist in organizing workshops, training sessions, and departmental activities.
 </li>
 <li>
 Assist in taking Minutes of Meetings in important meetings when needed.
 </li>
 <li>
 Assist in preparing presentation slides and reports.
 
 
 </li>
 </ul>
 
 Qualifications and Experience:
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Administrative Assistant or similar role.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and organizational skills.
 </li>
 <li>
 High attention to detail, with the ability to manage multiple priorities.
 </li>
 <li>
 Professional demeanour with discretion when handling confidential matters.
 </li>
 <li>
 Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.
 
 
 </li>
 </ul>
 
 Languages:
 
 
 
 <ul>
 <li>
 English: Proficient
 </li>
 <li>
 Arabic: Native
 
 
 </li>
 </ul>
 To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.
 
 
 Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.
 
 
</div>

Administrator (Bahrain National)

Developios

We are hiring a Project Coordinator who can track work, push teams, maintain clarity, and handle client communication not someone who just updates task lists.You will be responsible for ensuring projects move forward on time, without excuses.Responsibilities<ul><li>Track tasks, dependencies, and project timelines</li><li>Coordinate daily with designers, developers, and operations</li><li>Ensure deliverables are completed as planned</li><li>Maintain project documentation, reports, and updates</li><li>Handle client communication professionally</li><li>Flag risks, delays, and blockers early</li><li>Keep internal tools (Notion/slack/etc.) updated</li></ul>Requirements<ul><li>1+ year experience as a Project Coordinator / PM Assistant</li><li>Strong organizational and follow-up skills</li><li>Clear written and verbal communication</li><li>Ability to manage multiple projects at once</li><li>Comfortable dealing with clients and internal teams</li><li>Disciplined, proactive, and detail-oriented</li></ul>This role is not for you if:<ul><li>You avoid accountability</li><li>You wait for instructions instead of following up</li><li>You struggle with timelines or pressure</li><li>You cannot communicate clearly with clients</li></ul>Tools You&rsquo;ll Work With<ul><li>Notion / Project Management tools</li><li>Slack</li><li>Google Docs / Sheets</li></ul>Growth:<ul><li>Performance reviews every 3 months</li><li>Growth based on execution, ownership, and delivery</li><li>Opportunity to grow into Project Manager role</li></ul>Apply via form: https://forms.gle/7Ww96MGkyb5DRaUP9Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

Project Coordinator (1+ Year Experience)

Simple Biz LLC.

We are looking for a responsible Administration Assistant to administer and organize all types of projects, from simple activities to more complex plans. Responsibilities include working closely with our Project Manager and Project Coordinator to prepare comprehensive action plans, including resources, timeframes and budgets for projects.You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you&rsquo;ll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the duties are to ensure that all projects are completed on time, within budget and meet high quality standards.Responsibilities<ul><li>Coordinate project management activities, resources, equipment and information</li><li>Break projects into doable actions and set timeframes</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Make sure that clients&rsquo; needs are met as projects evolve</li><li>Help prepare budgets</li><li>Analyze risks and opportunities</li><li>Oversee project procurement management</li><li>Monitor project progress and handle any issues that arise</li><li>Act as the point of contact and communicate project status to all participants</li><li>Work with the Project Manager to eliminate blockers</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Skills<ul><li>Proven work experience or similar role</li><li>Experience in project management, from conception to delivery</li><li>An ability to prepare and interpret flowcharts, schedules and step-by-step action plans</li><li>Solid organizational skills, including multitasking and time-management</li><li>Strong client-facing and teamwork skills</li><li>Familiarity with risk management and quality assurance control</li><li>Working knowledge of Project management software such as Trello or one similar.</li><li>Hands-on experience with project management tools (e.g. Basecamp or Trello)</li><li>Administration experience or similar role</li><li>PMP / PRINCE2 certification is a plus</li></ul>Typical start time:<ul><li>9AM</li></ul>Typical end time:<ul><li>3PM</li></ul>Financial Duties:<ul><li>Expense reports</li><li>Processing payments</li><li>Billing</li></ul>Administrative Duties:<ul><li>Approves and dates all invoices pertaining to office administration</li><li>Organizes meetings and travel arrangements as requested</li><li>Answers and transfers calls</li><li>Performs miscellaneous administrative and organizational tasks as requested</li><li>Responsible for any administrative issues relating to operational contracts such as cleaning, alarm system, printer, waste removal, etc&hellip;</li><li>Assist project managers and owners either managing their schedules</li></ul>Job Type: Part-timePay: $15.00 - $20.00 per hourExpected hours: 30 per weekBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>People with a criminal record are encouraged to applyWork Location: Remote

Technical Assistant

Sikich India

<div>
 
 Sikich is seeking a
 
 Business Operations - Assistant
 
 with 1-3 years of related experience. The ideal candidate should have a broad knowledge of Business Administration, Operations, and Project Management.
 
 
 
 
 
 Sikich (
 
 www.sikich.com
 
 ) is a global company specializing in technology enabled-professional services. Sikich draws on a diverse portfolio of technology solutions to deliver transformative digital strategies and ranks as one of the largest CPA firms in the United States. Our dynamic environment attracts top-notch employees who enjoy being at the cutting edge and seeing every day how their work makes a difference.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Gather contract information and accurately enter key contract data points into Sikich&rsquo;s Project Management system (Oracle) to enable accurate client billing and revenue recognition.
 </li>
 <li>
 Assist in processing contract updates (i.e. change orders) and resolving client billing issues in conjunction with Billing team.
 </li>
 <li>
 Performs administrative updates within the Project Management system, as directed.
 </li>
 <li>
 Assist in running reports to audit inputs, validate information.
 </li>
 <li>
 Manage issues via a centralized ticketing board.
 </li>
 <li>
 Create/Update numerous reports within Excel for analysis.
 </li>
 <li>
 Other special projects as needed.
 </li>
 <li>
 Reports to Manager, within the Finance organization. Frequent interactions/coordination with business leaders, Finance/Accounting, and Legal functions in the business.
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Experience
 
 
 <ul>
 <li>
 Experience in a Professional Services industry/environment.
 </li>
 <li>
 Strong Microsoft Excel skills, familiar with operating in cloud-based software throughout the day.
 </li>
 <li>
 Organized and highly detail oriented.
 </li>
 <li>
 Strong verbal and written skills.
 </li>
 <li>
 Experience with Oracle ERP or similar cloud-based projects and financial management tool is preferred.
 </li>
 <li>
 Analytical thinker to identify and recommend opportunities for further future improvements to internal processes.
 </li>
 <li>
 Ability to work in a team environment, share responsibilities, and collaborate.
 </li>
 </ul>
 
 
</div>

Assistant Business Operations

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