project management assistant

Astrea Group Trading & Contracting W.L.L.

We are hiring a Technical Assistant to support project documentation, reporting, and coordination between technical, commercial, and site teams.Key Responsibilities:<ul><li>Project management, control documentation, submittals, and registers.</li><li>Project Coordination between engineering, procurement, and site teams.</li><li>Track progress, prepare reports, and support project planning.</li><li>Maintain ERP database and ensure accurate data entry.</li><li>Support communication between departments and stakeholders.</li><li>Tendering and proposal preparations</li></ul>Experience Requirements:<ul><li>2 - 3 years project management/coordinator</li><li>Any 4-year degree or an engineering degree.</li><li>GCC and site experience is an advantage.</li></ul>Technical Skills:<ul><li>MS Excel</li><li>CAD</li><li>ERP systems</li><li>Project documentation &amp; coordination</li></ul>Work Location: In person

Female Technical Assistant

Lincoln Property Company

<div>We are seeking a highly organized and detail-oriented Assistant Project Manager to support a Senior Project Manager and multiple Project Managers.

This role is critical to ensuring program consistency, operational efficiency, and communication flow across a portfolio of concurrent buildout of office construction projects. The Assistant Project Manager will act as the central hub for coordination, reporting, documentation, and process adherence, enabling the project team to execute effectively and align with broader business objectives.

The ideal candidate thrives in a fast-paced, multi-project environment and brings strong administrative, analytical, and communication skills to support program-level execution.

Key Responsibilities:

Assistant Project Manager &amp; Administration
<ul>
<li>Maintain centralized program documentation, including schedules, budgets, reports, and governance materials</li>
<li>Assist in the development and enforcement of standardized program processes, templates, and tools</li>
<li>Coordinate program-level meetings, including agendas, minutes, and action item tracking</li>
</ul>
Project Support
<ul>
<li>Provide administrative and coordination support to Project Managers across multiple active job sites</li>
<li>Track project milestones, deliverables, and key deadlines across the portfolio</li>
<li>Assist with project setup, closeout documentation, and compliance tracking</li>
<li>Monitor and follow up on task assignments to ensure timely completion</li>
</ul>
Reporting &amp; Data Management
<ul>
<li>Compile and distribute regular program reports on schedule, budget, risks, and overall performance</li>
<li>Maintain dashboards and tracking tools for KPIs, project status, and portfolio health</li>
<li>Ensure data accuracy and consistency across all reporting platforms</li>
<li>Support preparation of executive-level presentations and updates</li>
</ul>
Financial &amp; Budget Tracking
<ul>
<li>Assist in tracking program budgets, commitments, and expenditures across projects Support invoice processing, purchase orders, and financial documentation</li>
<li>Coordinate with finance teams to ensure alignment on capital allocation and reporting</li>
</ul>
Vendor &amp; Stakeholder Coordination
<ul>
<li>Coordinate communication with vendors, consultants, and internal stakeholders</li>
<li>Maintain vendor documentation, contracts, and compliance records</li>
<li>Support vendor onboarding and performance tracking processes</li>
</ul>
Risk, Issue &amp; Change Tracking
<ul>
<li>Maintain logs for program-level risks, issues, and change requests</li>
<li>Track mitigation actions and escalate concerns to the Senior Project Manager as needed</li>
<li>Support change management documentation and communication efforts</li>
</ul>
Process Improvement &amp; Governance
<ul>
<li>Assist in implementing and maintaining program governance frameworks</li>
<li>Identify opportunities to improve workflows, reporting, and coordination efficiency</li>
<li>Ensure adherence to established standards for scheduling, budgeting, and documentation</li>
</ul>
Qualifications:

Education &amp; Experience
<ul>
<li>Bachelor's degree in Construction Management, Business, Real Estate, or related field preferred</li>
<li>2&ndash;5 years of experience in project coordination, construction administration, or program support</li>
<li>Experience supporting commercial real estate and office construction projects strongly preferred</li>
</ul>
Skills &amp; Competencies
<ul>
<li>Strong organizational skills with exceptional attention to detail</li>
<li>Ability to manage multiple priorities across a portfolio of projects</li>
<li>Proficiency in project management and reporting tools (e.g., Microsoft Project, Excel, Smartsheet, Procore, or similar)</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong analytical and problem-solving abilities</li>
<li>Ability to work both independently and collaboratively in a team environment</li>
<li>High level of professionalism and customer service orientation</li>
</ul>
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.<div>
Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

About Lincoln Property Company

Lincoln Property Company (&quot;Lincoln&quot;) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. 


Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</div></div>

Assistant Project Manger

GP Strategies Corporation

<div>
 
 Job Description
 
 
 
 This position is well‑suited to early‑career professionals and recent graduates who are eager to build experience in administration and project coordination. The ideal candidate is detail‑oriented, culturally aware of Middle Eastern business practices, and comfortable managing multiple tasks in a fast‑paced environment.
 
 
 
 Administrative Duties
 
 
 
 <ul>
 <li>
 Support daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements across Middle Eastern time zones.
 </li>
 <li>
 Prepare, edit, and distribute documents, reports, and correspondence in English and, where applicable, Arabic.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with company policies and UAE regulations.
 </li>
 <li>
 Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with cultural sensitivity to Middle Eastern stakeholders.
 </li>
 <li>
 Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
 
 
 </li>
 </ul>
 
 Project Management Duties
 
 
 
 <ul>
 <li>
 Assist in planning, coordinating, and executing projects, ensuring alignment with organizational goals and timelines in the Middle East region.
 </li>
 <li>
 Track project progress, milestones, and deliverables, using project management tools (e.g., Trello, Asana, or Microsoft Project).
 </li>
 <li>
 Coordinate with cross-functional teams, including regional stakeholders, to ensure clear communication and task completion.
 </li>
 <li>
 Prepare project status reports and presentations for stakeholders and leadership, incorporating regional insights.
 </li>
 <li>
 Identify and mitigate potential project risks, escalating issues as needed, with awareness of regional challenges.
 </li>
 <li>
 Support budget tracking and resource allocation for projects, adhering to regional financial guidelines.
 </li>
 <li>
 Organize and facilitate project meetings, including preparing agendas and documenting minutes, accommodating Middle Eastern business customs
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Must be a UAE national, situated in Dubai.
 </li>
 <li>
 Previous experience in administrative support and/or project coordination, preferably in the Middle East.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
 </li>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Excellent written and verbal communication skills, with cultural sensitivity to Middle Eastern business practices.
 </li>
 <li>
 Ability to work independently and collaboratively across diverse teams in the Middle East, both on-site and remotely.
 </li>
 <li>
 High attention to detail and problem-solving skills.
 
 
 </li>
 </ul>
 
 Why join us
 
 
 
 This role offers an excellent foundation for anyone looking to build a long‑term career in administration, operations, or project management within an international organisation. You will gain hands‑on experience across regional projects, work closely with experienced colleagues, and develop practical skills that are highly valued in global workplaces.
 
 
 
 About Us
 
 
 
 
 GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.
 
 
 
 
 From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at
 
 
 www.gpstrategies.com
 
 
 .
 
 
 
 
 With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.
 
 
 
 
 GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.
 
 
 
</div>

Junior Project Administrator (UAE Nationals only)

Global Security Services, LLC

About Global Security Services (GSS)GSS is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in providing the U.S. government with professional support services. We pride ourselves on structured performance management, reliable service delivery, and strict adherence to internal controls and federal compliance standards.About the RoleGSS is seeking a highly organized Project Coordinator to support a critical federal travel compliance engagement. This role is essential to maintaining orderly performance in a deliverable-intensive environment, ensuring our technical staff can remain entirely focused on compliance analysis.Key Responsibilities:<ul><li>Provide comprehensive project coordination to ensure disciplined scheduling, document control, and submission integrity throughout the contract.</li><li>Support the assembly and timely submission of kickoff materials, monthly status reports, and final report packages.</li><li>Maintain and update central project trackers, including issues, findings, and improvement logs.</li><li>Reduce administrative burden on the technical team by managing the tracking, organizing, and packaging of recurring deliverables.</li></ul>Qualifications:<ul><li>Proven experience maintaining tracking logs, schedules, or recurring deliverable processes in a professional or government contracting environment.</li><li>Strong professional document control and submission support capabilities.</li><li>Exceptional responsiveness and organizational discipline.</li><li>Ability to seamlessly support issue tracking and status report assembly.</li></ul>Work Location: Remote

Project Coordinator / Administrative Support

Spencer-Virnoche,Inc.

About usSpencer-Virnoche,Inc. is a specialty construction business in Clay, NY. We are innovative, challenging and professional.Our work environment includes:<ul><li>Safe work environment</li><li>Flexible working hours</li><li>Modern office setting</li><li>Casual work attire</li><li>Relaxed atmosphere</li><li>On-the-job training</li><li>Project bonus plan</li></ul>We are seeking an assitant Project Coordinator to join our team of hard-working professionals. The ideal candidate for this position will be able to work well in a fast-paced, deadline-driven environment and has experience assisting a Sr. Project Coordinator on multiple projects simultaneously. A successful candidate will have an understanding of the various tasks associated with project management from start to finish, including planning and execution. Commercial interior design experience is preferred but not required. Basic Autocad is a plus. Opportunity for advancement.Responsibilities:<ul><li>Establish project objectives and goals in coordination with project teams.</li><li>Manage team members to ensure that project deliverables meet established timelines, quality requirements, budgets, and other constraints.</li><li>Implement processes, practices, and policies to ensure that project risks are identified and managed throughout the life cycle of the project.</li><li>Monitor progress against the plan to ensure that milestones are met and the project schedule is maintained.</li><li>Participate in or conduct planning activities to support new business or product launches.</li><li>Lead cross-functional teams of consultants, contractors, and suppliers; oversee their performance; resolve issues; ensure compliance with contractual obligations; and help ensure delivery of project deliverables on time and within budget.</li></ul>Job Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Clay, NY 13041 (Required)</li></ul>Ability to Relocate:<ul><li>Clay, NY 13041: Relocate before starting work (Required)</li></ul>Work Location: In person

Assistant Construction Project Coordinator

Projectile Tube Cleaning

Position Summary:This position is responsible for providing support for the manufacturing, equipment, safety, and field operations as well as responsibilities assigned by the Operations/Safety Manager with support of the company President and Vice President for Projectile Tube Cleaning, Inc. This individual must have strong organizational and communication skills with the ability to multi-task and work independently to meet deadlines. Experience with project management and/or safety-related tasks is preferred. This position requires confidentiality.Job Functions:&middot; General:o Draft and organize documents, memos, forms, and reports. Maintain filing systems, both digital and physical, to ensure quick retrieval.o Assist with the onboarding of new hires and helping to resolve personnel questions regarding company policy.o Manage/update job, safety, and personnel information in company database.o Support administrative and additional activities as needed based on management&rsquo;s input and/or manpower deficiencies.o Assist with identifying areas to improve processes and efficiency.&middot; Field/In-House:o Assist with planning and scheduling work/crews based on job schedule and client requirements to ensure efficient utilization of personnel and equipment.o Communicate with personnel for scheduling, to address information, or to coordinate activities.o Support field/in-house operations through the purchase, repair, and/or staging of equipment and materials needed for jobs.o Monitor and maintain inventories for equipment and materials to support field operations.o Coordinate and/or conduct periodic equipment checks and audits.o Identify/recommend tasks to the Operations/Safety Manager and oversee the completion of tasks when they are determined necessary.o May be required to work out in the field performing services such as Tube Cleaning, Leak Detection, etc. on occasion to support manpower deficiencies.&middot; Manufacturing:o Assist with work assignments to support orders and/or inventory needs as well as ensuring the completion of the assignments in a timely fashion.o Assist with product flow throughout the manufacturing process and communicate adjustments/needs when necessary.o Operate manufacturing equipment as volume dictates or when specific expertise is required.&middot; Safety:o Assist with providing and maintaining a safe work environment by explaining, monitoring, and enforcing company safety programs and compliance to OSHA requirements.o Coordinate, recommend, schedule, and/or conduct safety training for personnel to ensure compliance with company, client, and OSHA requirements.o Manage/maintain job and personnel safety records including updates in the company database.o Manage/update client safety portals to maintain compliance with client requirements and to assign/document client training requirements.o Assist with third party safety audits.Job Requirements:&middot; High School Diploma or equivalent is required.&middot; The ability to multi-task and work independently is required.&middot; Good communication and organizational skills are required.&middot; Self-motivated and efficient problem solver preferred.&middot; Proficiency in using computer-based software to generate documents, spreadsheets, email, etc. is preferred.&middot; A mechanical background and the ability to build/assemble equipment is preferred.&middot; Valid Driver&rsquo;s License with no DUIs in the past three (3) years is required.&middot; Physical:o Sit for extended periods of time, stand, walk, push, pull, reach overhead, and bend to the floor.o Exert 20 to 50 pounds of force occasionally to move objects.o Exert 10 to 20 pounds of force frequently to move objects.o Exert up to 10 pounds of force constantly to move objects.Working Conditions:&middot; Skin exposures to oil, cutting fluids, etching solutions, dirt, etc.&middot; Excessive noise levels from manufacturing equipment.&middot; Possible inhalation of fumes, dust, and mist.&middot; Possible hazards from equipment operation and product handling.The position may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.Pay: $17.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Operations Administrative Assistant

Dagle Electrical Construction Corp

Job Overview We are seeking a dynamic and detail-oriented Assistant Project Manager to join our team and help drive successful project execution from initiation to completion. This is a full-time, on-site position located in Wilmington, MA. The Assistant Project Manager will support project oversight by collaborating with team members to ensure effective management and execution of electrical projects. Responsibilities include coordinating logistics, expediting materials, assisting with inspections, and maintaining project timetables. The role requires consistent communication, problem-solving, and ensuring operational efficiency in delivering high-quality results.Duties<ul><li>Assist in developing project plans, schedules, and budgets to align with client goals and company standards</li><li>Coordinate meetings, prepare agendas, take detailed minutes, and follow up on action items to keep projects on track</li><li>Manage administrative tasks such as data entry, filing, and maintaining project documentation using tools like Microsoft Office and Trimble</li><li>Support communication between team members, clients, vendors, and stakeholders through professional phone etiquette and multi-line phone systems</li><li>Monitor project timelines and deliverables; update project management software regularly to reflect current status</li><li>Perform clerical duties including proofreading documents, data entry, and maintaining accurate records for billing and bookkeeping purposes</li><li>Provide customer support by addressing inquiries promptly and professionally while maintaining positive relationships</li><li>Support the project team with personal assistant tasks</li></ul>Qualifications<ul><li>Bachelor's Degree in a related field or 0-2 years work experience</li><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and basic computer literacy</li><li>Previous clerical experience including data entry, filing, proofreading, and calendar management</li><li>Knowledge of bookkeeping experience is desirable but not required</li><li>Ability to prioritize tasks efficiently with strong time management skills</li><li>Experience in construction preferred but not required</li></ul>Join us as an Assistant Project Manager where your organizational talents will help shape successful projects while providing outstanding support across our office operations. We value energetic professionals eager to grow their careers in a collaborative environment that celebrates initiative and dedication!Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li></ul>Work Location: In person

Assistant Project Manager

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