project management assistant

CSI Global

<div>Position: PMO Assistant
Location: Riyadh<h2 class="jobSectionHeader"> 
Saudization Commitment:</h2>
In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi nationals who are passionate about building careers in the energy and engineering sectors. 

About CSI Global 
CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region. 
Position Overview: 
We are seeking a PMO Assistant to support the Project Management Office in planning, tracking, and coordinating project activities. The ideal candidate will assist in ensuring projects are delivered on time, within scope, and in line with organizational standards.
Key Responsibilities:
<ul><li>Support PMO in project planning, scheduling, and progress tracking</li>
<li>Prepare project reports, dashboards, and documentation</li>
<li>Coordinate with project managers and stakeholders to collect updates</li>
<li>Maintain project records, logs, and compliance documentation</li>
<li>Assist in monitoring risks, issues, and action items</li>
<li>Strong Organizational skills with attention to detail and ability to manage multiple tasks.</li>
<li>Ability to work under pressure and meet deadlines with minimal supervision.</li>
<li>Proficient in MS Office (Excel, Word, PowerPoint); strong reporting and tracking skills</li>
<li>Ability to coordinate with multiple departments and handle office tasks efficiently.
</li><li>Basic knowledge of procurement processes, contracts, and project lifecycles is an advantage.</li>
<li>Strong ability to create, maintain, and manage structured filling systems.
</li><li>Good working knowledge of PDF editing tools.</li>
</ul>Required Qualifications:
<ul><li>Bachelor's degree in Business Administration, Engineering, or a related field</li>
<li>3&ndash;5 years of experience in PMO or project support roles</li>
<li>Strong organizational and documentation skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); Project Management tools are a plus</li>
<li>Good communication skills in English
</li><li>Project management certifications and familiarity with project management tools such as (MS Project, Primavera P6, Jira, or similar) is a plus.</li></ul></div>

PMO Assistant

ABIS

On-siteFull timeStart Date 1/1/2026 To End date 28/2/2026
 
Dhahran, Eastern Province, Saudi Arabia
 Description
 
ABIS a proactive and detail-oriented Assistant Project Manager to join our dedicated team. In this role, you will assist the Project Manager in coordinating and executing projects, ensuring that all aspects align with project goals and timelines. Your responsibilities will include helping to develop project plans, tracking progress, and facilitating communication between team members and stakeholders. You will play a key role in organizing project documentation and aiding in resource allocation to maintain efficiency throughout project lifecycles. The ideal candidate will possess strong organizational skills, an eagerness to learn, and the ability to manage multiple tasks in a fast-paced environment. Join us at ABIS, where you can grow your project management skills and contribute to our mission of delivering high-quality projects.
 
Responsibilities
 Support the Project Manager in developing and maintaining project plans and schedules.
 Assist in coordinating meetings, documenting minutes, and tracking action items.
 Help manage project documentation, including contracts, reports, and correspondence.
 Monitor project progress and report on any variances to the Project Manager.
 Facilitate communication with team members and stakeholders to ensure clarity on project objectives.
 Conduct research and assist in the preparation of project-related materials.
 Collaborate with team members to ensure resource allocation is aligned with project needs.
 Requirements
 Bachelor's degree in Project Management, Business Administration, or a related field.
 Some experience in project management or a related field is preferred.
 Strong organizational skills and attention to detail.
 Excellent verbal and written communication skills.
 Proficiency in project management software (e.g., Microsoft Project, Trello, Asana) is a plus.
 Ability to work effectively in a collaborative team environment.
 Strong problem-solving skills and the ability to adapt to changing environments.
 Benefits
 Family status
 Medical insurance
 yearly Vacation 30 days

Assistant Project Manager

Cloud Rexpo Pvt. Ltd.

Position SummaryThe Assistant Project Manager (Female) is responsible for supporting the planning, coordination, execution, and reporting of AI automation, digital product, web development, and client delivery projects within Duha Nashrah AI. The role ensures that timelines, task ownership, interdepartmental coordination, and delivery discipline are maintained across internal teams and external stakeholders. The position supports project governance, follow-up control, documentation accuracy, and operational continuity.Reporting LineReports to: Project Manager / Operations Manager / Director Coordinates with: AI Automation, Development, UI/UX, SEO, Content, QA, Sales, Client Success, and relevant external vendorsCoordination Matrix FunctionNature of Coordination<ul><li>Project Leadership</li><li>Task tracking, escalation support, delivery follow-up</li><li>AI Automation Team</li><li>Workflow implementation status, integration milestones</li><li>Development Team</li><li>Sprint coordination, feature progress, bug tracking</li><li>UI/UX Team</li><li>Design timelines, approval flow, revision management</li><li>SEO / Marketing</li><li>Campaign requirements, content timelines, technical SEO dependencies</li><li>Sales / Client Success</li><li>Scope clarification, client expectations, delivery updates</li><li>QA / Testing</li><li>Testing schedules, defect reporting, release readiness</li></ul>Key Responsibilities1. Project Planning &amp; Execution Support<ul><li>Assist in preparing project plans, work breakdown structures, timelines, and action trackers.</li><li>Support project kickoff, task assignment, resource coordination, and milestone monitoring.</li><li>Follow up with teams to ensure progress is aligned with agreed timelines and deliverables.</li><li>Maintain visibility of active, pending, and delayed tasks across all assigned projects.</li></ul>2. Coordination &amp; Communication Control<ul><li>Act as the coordination link between management, delivery teams, and commercial functions.</li><li>Ensure all project communication is routed through official channels and properly documented.</li><li>Prepare meeting agendas, minutes, action items, and follow-up reports.</li><li>Escalate delivery risks, bottlenecks, and missed deadlines in a timely and structured manner.</li></ul>3. Documentation &amp; Reporting<ul><li>Maintain updated records of project scope, revisions, approvals, dependencies, and status reports.</li><li>Prepare daily, weekly, and monthly progress summaries for management review.</li><li>Ensure version control of project documents, scope files, and internal trackers.</li><li>Support management reporting with clear documentation of progress, risks, and accountability gaps.</li></ul>4. Client Delivery Support<ul><li>Coordinate internal execution against client requirements and approved scope.</li><li>Track open issues, change requests, pending approvals, and delivery commitments.</li><li>Assist in ensuring that project outputs are aligned with brand, commercial, and technical expectations.</li><li>Support professional handling of client follow-ups and internal closure of client action points.</li></ul>5. Process Discipline &amp; Escalation Management<ul><li>Ensure project work follows hierarchy-based communication and escalation discipline.</li><li>Highlight non-compliance, repeated delays, documentation gaps, or coordination failures.</li><li>Support implementation of project SOPs, trackers, and reporting formats.</li><li>Maintain task accountability and ensure unresolved blockers are escalated appropriately.</li></ul>Required Competencies<ul><li>Strong coordination and follow-up discipline</li><li>Ability to manage multiple project streams simultaneously</li><li>Structured communication and reporting ability</li><li>Good understanding of digital product, web, and automation project cycles</li><li>Strong documentation, scheduling, and meeting management skills</li><li>Problem-solving mindset with escalation awareness</li><li>Professional judgment and deadline orientation</li></ul>Qualification &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, IT, Software Engineering, or related field</li><li>1&ndash;3 years of experience in project coordination, operations coordination, or assistant project management</li></ul>Experience in software, web, AI, BPO-tech, or digital agency environments preferred.LocationBahria Town Phase 7.Job Type: Full-timeApplication Question(s):<ul><li>Describe your experience managing or coordinating multiple digital projects simultaneously. What tools or methods did you use to track progress and deadlines?</li><li>Have you worked with cross-functional teams such as developers, designers, SEO specialists, or automation teams? Please explain your role in coordination and communication.</li><li>Tell us about a situation where a project was delayed or facing blockers. How did you handle escalation, follow-up, and resolution?</li><li>What project management or collaboration tools are you experienced with?</li></ul>(Examples: ClickUp, Jira, Trello, Asana, Monday.com, Slack, Notion, Google Workspace, etc<ul><li>This position is based in Bahria Town Phase 7 and requires strong organizational discipline and communication. Are you comfortable working from this location and managing fast-paced project coordination responsibilities?</li><li>Are you comfortable to commute to our location?</li><li>This is onsite and evening shift from 3PM - 12AM, will be you comfortable with it?</li></ul>Work Location: In person

Assistant Project Manager (Female)

Saulsbury

<div>
 Take your next step with Saulsbury Industries!
 
 
 
 Location:
 
 Henderson Texas
 
 
 
 Type:
 
 Full time - Not Remote
 
 
 
 General Information/Job Summary
 
 
 
 Assistant Project Manager will support and manage certain stages of projects. They will oversee the various tasks involved in the implementation of a project, such as material requisitions and takeoffs, subcontractor selection, budgeting, scheduling, organizing, record-keeping and handling information flow from the Project Manager to the project team. Assistant project managers will monitor the overall progress and update the Project Manager regularly on departmental progress.
 
 
 
 Responsibilities/Competencies
 
 
 
 <ul>
 <li>
 Participate in project design meetings and propose improvements if necessary
 </li>
 <li>
 Assist with procurement process, inclusive of completing material take-offs, sending our RFQ&rsquo;s, ordering materials, and ensuring materials arrive onsite timely
 </li>
 <li>
 Development of Technical queries, finding solutions and sending internal and external RFI&rsquo;s to ensure engineering solutions get resolved to support construction
 </li>
 <li>
 Plan and manage team goals, project schedules and new information
 </li>
 <li>
 Supervise current projects and coordinate all team members to keep workflow on track
 </li>
 <li>
 Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails
 </li>
 <li>
 Adhere to budget by monitoring expenses and implementing cost-saving measures
 </li>
 <li>
 Support on any other requested task related to the projects activities under scope or as requested by direct management.
 </li>
 <li>
 Acts as a technical resource for internal and external customers/contacts by providing answers to inquiries and coordinating responses; resolving problems and/or discrepancies which may involve research and data collection
 
 
 </li>
 </ul>
 
 Qualification &amp; Skills
 
 
 
 <ul>
 <li>
 Minimum of four (4) years&rsquo; experience in industrial construction, previous experience in project coordination/management
 </li>
 <li>
 Schedule is M-F / 10hr days
 </li>
 <li>
 90% on site Henderson shop / 10% possible travel for vendor management.
 </li>
 <li>
 Exceptional verbal, written, and presentation skills.
 </li>
 <li>
 Ability to work effectively both independently and as part of a team.
 </li>
 <li>
 Experience using computers for a variety of tasks.
 </li>
 <li>
 Good communication and interpersonal skills capable of maintaining strong relationships
 </li>
 <li>
 Strong organizational and multi-tasking skills
 </li>
 <li>
 Excellent analytical and problem-solving abilities
 </li>
 <li>
 Team-management and leadership skills
 </li>
 <li>
 Documentation management and ability to use project management tools
 </li>
 <li>
 Attention to details even under pressure
 </li>
 <li>
 Time management skills with the ability to meet deadlines
 </li>
 <li>
 Knowledge of computer software with experience with MS Word, MS Excel, and other common business software
 </li>
 <li>
 Ability to communicate effectively in English, both orally and in writing
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Prolonged periods sitting / standing at a desk and working on a computer.
 </li>
 <li>
 Ability to stand for extended periods of time.
 </li>
 <li>
 Ability to walk the property and laydown yards.
 </li>
 <li>
 Ability to carry up to 50 pounds.
 
 
 </li>
 </ul>
 
 Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.
 
</div>

3 Phase Line Construction Inc.

<div>
 
 
 
 Job Position Title:
 
 
 Assistant Project Manager
 
 
 
 
 
 
 
 Job Description Summary:
 
 
 
 
 
 
 
 Assist in the management of project(s) while providing advice to the Project Manager. Help coordinate projects, schedules, and track the progress of projects and report their results. This is a full-time onsite position.
 
 
 
 
 
 
 
 Essential Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Help oversee a construction project from start to finish
 </li>
 <li>
 Manage day-to-day project activities including the POD and time sheets
 </li>
 <li>
 Assist in project planning, budgeting, and identification of resources needed
 </li>
 <li>
 Work with project manager to ensure understanding of all project activities, schedules and deliverables
 </li>
 <li>
 Help to manage client responsibilities and expectations
 </li>
 <li>
 Work with management to develop the objectives/goals of each member and assign individual responsibilities
 </li>
 <li>
 Ensure that construction activities move according to pre-determined schedule
 </li>
 <li>
 Monitor the progress of the construction activities on a regular basis
 </li>
 <li>
 Effective time management and logical decision-making ability
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Ability to multitask and maintain effectiveness with multiple priorities
 </li>
 <li>
 Professional demeanor; remain calm and emotionally controlled under pressure
 </li>
 <li>
 Ability to follow directions and take initiative when required
 </li>
 <li>
 Excellent communication, accounting and organizational skills
 </li>
 <li>
 Familiar with Microsoft Office and Timberline
 </li>
 <li>
 A basic to good understanding of construction means and methods
 </li>
 <li>
 Extensive understanding/proficiency with Microsoft programs, Email and other software used in the construction industry.
 </li>
 <li>
 Completed OSHA 10 &amp; 20 ET&amp;D Training
 </li>
 <li>
 Self-Starter
 </li>
 </ul>
 
 
 
 
 
 
 Physical Demands:
 
 
 
 <ul>
 <li>
 Crew visits on the job site
 </li>
 </ul>
 
 
 
 
 
 
 Education and/or Work Experience:
 
 
 
 
 At least one of the following:
 
 <ul>
 <li>
 Degree in Engineering or Construction Management Preferred;
 </li>
 <li>
 Construction Management with 1-2 years of experience with a renewable, electrical, commercial or Industrial general contractor;
 </li>
 <li>
 2+ years of directly related experience with no degree
 </li>
 </ul>
 
 
</div>

DE Builders

David Elliot Builders is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.Position Overview We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.Key Responsibilities<ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul>Qualifications<ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in Microsoft Excel (this is required, not optional)</li><li>Prior experience in project coordination, construction administration, or similar role</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul>Preferred<ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul>Compensation<ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul>How to Apply Please submit your resume along with a brief note outlining your relevant experience.Pay: $26.71 - $32.17 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interested you in this position?</li></ul>Work Location: In person

Construction Administrative Assistant

Fazzone Construction Co., Inc.

PM Assistant<ul><li>Prior construction knowledge/experience needed.</li><li>Enjoy working in an administrative/supportive role.</li><li>Must be detailed, structured, organized and able to prioritize daily tasks.</li><li>Ability to work on multiple assignments, activities and different tasks at a time.</li><li>Ability to create and edit documents using proper spelling, punctuation and grammar.</li><li>Ability to work independently.</li><li>Proficiency with MS Office specifically Outlook, Word, and Excel.</li><li>Exceptional attendance record.</li></ul>General Responsibilities are:<ul><li>Provide clerical and administrative support primarily related to projects from estimating through completion.</li><li>Copy, scan, fax, electronic file and or email of documents as requested.</li><li>Complete errands, make phone calls, and other miscellaneous request.</li><li>Facilitate items needed for project permits.</li><li>Assist Project Managers with tasks such as: RFPs, contracts, proposals, market research, accounting, submittals, permitting, RFIs, and other project needs.</li><li>Assist with written project deliverable revisions and final assembly as necessary.</li><li>Other general administrative needs including answering phone lines, office clean-up, etc.</li><li>Prior construction knowledge needed.</li></ul>Full-time Monday-Friday. Benefits available after 90-day introductory period.Starting pay DOE.Fazzone Construction Co., Inc. is a well-established family owned and operated business that has a reputation for quality construction since 1957.Base Pay: $20.00 - $25.00 per hourWork Location: In person

Project Manager Assistant

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PMO Assistant

Assistant Project Manager

Assistant Project Manager (Female)

Assistant Project Manager

Assistant Project Manager

Construction Administrative Assistant

Project Manager Assistant