project secretary

Al Khayyat Investments (AKI)

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a proactive and organized Project Secretary to assist the Operations Head in managing all office-related activities. The ideal candidate will preferably have a background in Civil Engineering or Construction and possess strong administrative and coordination skills to support smooth project operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to the Operations Head and project team.
 </li>
 <li>
 Manage correspondence, emails, and official communications.
 </li>
 <li>
 Maintain project files, records, and documentation in an organized manner.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and site visits.
 </li>
 <li>
 Prepare reports, presentations, and meeting minutes as required.
 </li>
 <li>
 Assist in procurement follow-ups, vendor coordination, and documentation.
 </li>
 <li>
 Handle office logistics, including travel arrangements, stationery, and office supplies.
 </li>
 <li>
 Ensure timely follow-up on pending tasks and action items.
 </li>
 <li>
 Support HR and finance teams in administrative matters as needed.
 </li>
 <li>
 Any other duties assigned by the Operations Head to ensure smooth project execution.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Diploma or Degree in Civil Engineering, Construction Management, or related field preferred.
 </li>
 <li>
 Proven experience as a secretary, administrative assistant, or similar role in construction/project environment is an advantage.
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Professional attitude with strong attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Strong coordination and time management skills.
 </li>
 <li>
 Proactive and solution-oriented mindset.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Team player with good interpersonal skills.
 </li>
 </ul>
 
 
</div>

Project Secretary

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.
 
 
 
 Main Accountabilities And Responsibilities
 
 
 
 <ul>
 <li>
 Assist the project team with document preparation and formatting using company templates, including reports,
 
 
 </li>
 </ul>
 
 presentations and correspondence
 
 
 
 <ul>
 <li>
 Prepare minutes of meetings for Project Managers and Functional Leads
 </li>
 <li>
 Assist the Project Secretary in the coordination of project events, including large project functions
 </li>
 <li>
 Facilitate project and building inductions and project induction booklet
 </li>
 <li>
 Prepare package stationery for new project team members
 </li>
 <li>
 Liaison with ICT to facilitate timely response to project-related IT issues
 </li>
 <li>
 Assist other team members of the project services
 </li>
 <li>
 Provide administrative support to the Project Secretary and project personnel
 </li>
 <li>
 Responsible for incoming and outgoing mail
 </li>
 <li>
 Assist in setting up meeting room bookings, catering orders and special project requirements
 </li>
 <li>
 Ensure office consumables are made available to Project personnel and coordinate regular stationery orders
 </li>
 <li>
 Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date
 </li>
 <li>
 Provide the team with project-related information and carry out research when required
 </li>
 <li>
 Carry out general adhoc administration duties, as required
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Experience in Microsoft Office suite of products
 </li>
 <li>
 Intermediate / Advanced word and excel skills
 </li>
 <li>
 Able to operate in a team environment with proven ability
 </li>
 <li>
 Able to undertake tasks with minimum supervision
 </li>
 <li>
 Able to coordinate activities to meet deadlines in a timely fashion
 </li>
 <li>
 Previous experience with Engineering background advantageous
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 
 
 
 Company
 
 
 
 Worley
 
 
 
 Primary Location
 
 
 
 SAU-EP-Ras Al-Khair
 
 
 
 Job
 
 
 
 Administrative Support
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Employment Type
 
 
 
 Employee
 
 
 
 Management Level
 
 
 
 Individual Contributor
 
 
 
 Job Posting
 
 
 
 Oct 14, 2025
 
 
 
 Unposting Date
 
 
 
 Nov 13, 2025
 
 
 
 Reporting Manager Title
 
 
 
 Administration Manager
</div>

Project Administrator

<div></div><div><div>Project Administrator - RAS0089</div><div>
Company: Worley</div><div>
Primary Location: SAU-EP-Ras Al-Khair</div><div>
Job: Administrative Support</div><div>
Schedule: Full-time</div><div>
Employment Type: Employee</div><div>
Management Level: Individual Contributor</div><div>
Job Posting: Oct 14, 2025</div><div>
Unposting Date: Nov 13, 2025</div><div>
Reporting Manager Title: Administration Manager</div><div>
:</div><div></div><div> 
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.
Main Accountabilities and Responsibilities:<ul><li>
Assist the project team with document preparation and formatting using company templates, including reports,</li></ul>
presentations and correspondence<ul><li>
Prepare minutes of meetings for Project Managers and Functional Leads</li><li>
Assist the Project Secretary in the coordination of project events, including large project functions</li><li>
Facilitate project and building inductions and project induction booklet</li><li>
Prepare package stationery for new project team members</li><li>
Liaison with ICT to facilitate timely response to project-related IT issues</li><li>
Assist other team members of the project services</li><li>
Provide administrative support to the Project Secretary and project personnel</li><li>
Responsible for incoming and outgoing mail</li><li>
Assist in setting up meeting room bookings, catering orders and special project requirements</li><li>
Ensure office consumables are made available to Project personnel and coordinate regular stationery orders</li><li>
Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date</li><li>
Provide the team with project-related information and carry out research when required</li><li>
Carry out general adhoc administration duties, as required</li></ul></div><div><div>
Qualifications:</div><div><div><ul><li>
Excellent written and verbal communication skills</li><li>
Experience in Microsoft Office suite of products</li><li>
Intermediate / Advanced word and excel skills</li><li>
Able to operate in a team environment with proven ability</li><li>
Able to undertake tasks with minimum supervision</li><li>
Able to coordinate activities to meet deadlines in a timely fashion</li><li>
Previous experience with Engineering background advantageous</li></ul></div></div>
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.
The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.</li><li>
Design professional executive summaries and presentations using PowerPoint to support top management decision-making.</li><li>
Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.</li><li>
Manage the General Manager&rsquo;s agenda and schedule meetings, calls, and visits.</li><li>
Coordinate appointments among departments and ensure the attendance of concerned parties on time.</li><li>
Prepare meeting minutes, document decisions, and follow up on their implementation accurately.</li><li>
Maintain and archive documents electronically and systematically for easy access.</li><li>
Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).</li><li>
Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.</li><li>
Contribute to preparing presentations, monthly meetings, and interactive reports.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Relations, or a related field.</li><li>
Minimum of 5 years of experience as an Executive or Administrative Secretary.</li><li>
High proficiency in Microsoft Office, Visio, and Power BI tools.</li><li>
Strong ability to organize time and manage priorities accurately.</li><li>
Excellent communication skills in Arabic and English (reading, writing, and speaking).</li><li>
Professional appearance, polite personality, and complete confidentiality.</li><li>
Discipline, professional obedience to the manager, and seriousness in teamwork.</li></ul></div>

Executive Secretary - Construction | Saudi Arabia

Prosecuting Attorneys Association of Michigan

<div><div>Position Information

Agency Level: State

Agency: Attorney General&rsquo;s Office

Job Title: Legal Secretary

Job Reference/ID Number: 1101-25-034

Work Location: Detroit, MI

Department: Criminal Trials Division

Salary: $23.22 &ndash; $32.20 Hourly

Position: Limited-Term

Posting Date: 10/10/2025

Application Deadline: 10/26/2025

Job Description

Job Overview:

Legal Secretary 7-9 (Organized Retail Crime &ndash; Limited Term). 
 This position provides legal secretary services to litigation attorneys in the Criminal Trials Division.

Responsibilities and Duties:

Duties include docketing, maintaining/organizing case files, maintaining the calendars for Assistant Attorneys General, scheduling of meetings, compiling important statistics, as well as preparation of search warrants, investigative subpoenas, complaints and warrants that initiate criminal prosecution, including Organized Retail Crime Cases, forfeitures and diversion cases.

List of Responsibilities and Duties:

<ul><li>This position requires maintaining reports for all cases handled for yearly/quarterly reporting.</li>
<li>The position requires an understanding of the legal criminal process and procedural requirements of the district and circuit courts in the State of Michigan.</li>
</ul>
Minimum Qualifications:

Education 
 Educational level typically acquired through completion of high school.

Experience 
 Legal Secretary 7 
 Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.

Legal Secretary E8 
 Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.

Legal Secretary 9 
 Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal SecretaryE8.

Application Instructions:

You must upload a Cover Letter, Resume and official transcript to the Attachments section of your application to be considered for this position.

Apply Here: https://www.governmentjobs.com/careers/michigan/jobs/4959161/legal-secretary-7-9-organized-retail-crime-limited-term-criminal-trials-div?department%5B0%5D=Attorney%20General&amp;sort=PostingDate%7CDescending&amp;pagetype=jobOpportunitiesJobs

Additional Information:

Some positions may require stenographic skills. 
 View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/L/LegalSecretary.pdf (Download PDF reader)

Accommodations 
 If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</div></div>

Legal Secretary – Attorney General’s Office

MDC Engineers & Consultants WLL

Arabic Secretary &ndash; Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is seeking to hire an experienced Arabic Secretary to handle administrative and HR-related tasks.Responsibilities:<ul><li>Prepare and manage official letters, reports, and internal correspondence.</li><li>Coordinate daily office activities and maintain organized filing systems.</li><li>Support HR operations including staff attendance, leave tracking, and document control.</li><li>Schedule meetings, appointments, and handle visitor reception.</li><li>Assist in preparing contracts, quotations, and project documentation.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a Secretary or Administrative Assistant (preferably in an engineering or consulting environment).</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent skills in Microsoft Office (Word, Excel, Outlook).</li><li>Qatar Driving License is preferred.</li><li>Must have valid residence in Qatar and transferable visa.</li></ul>Location: Doha, Qatar Job Type: Full-time Salary: Negotiable based on experienceTo Apply: careers@mdcqa.comJob Type: Full-time

Arabic Secretary – Engineering Consultancy (Doha)

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