project secretary

Kalandoor Building Contracting

Job Type: Full-TimeJob Summary: We are seeking a highly organized and detail-oriented Document Controller / Project Secretary who can join immediately. The ideal candidate must have prior experience working as a document controller in a construction company and be familiar with handling project documentation, coordination, and administrative support for site and office teams.Key Responsibilities:<ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a construction company (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Please submit your CV with the subject line: Document Controller / Project Secretary &ndash; Immediate Joiner Email Address: hr2@kalandoor.comJob Types: Full-time, PermanentPay: From AED1.00 per month

Document Controller/Project Secretary

mepcontracting2017@gmail.com

As a Secretary, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organize and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller/Project Secretary: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>Work Location: In person

Secretary cum Document Controller

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

Executive Secretary

Secretary

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to Project Managers, Engineers, and site teams
 </li>
 <li>
 Prepare, format, and manage correspondence, reports, meeting minutes, and presentations Handle incoming and outgoing emails, calls, and official communications
 </li>
 <li>
 Maintain project documentation, drawings, and records in line with company and project procedures Coordinate meetings, appointments, and site visits
 </li>
 <li>
 Assist in preparing submittals, transmittals, and project-related documents Track project deadlines, submissions, and approvals Liaise with clients, consultants, subcontractors, and internal departments
 </li>
 <li>
 Support document control activities when required Maintain confidentiality of project and company information
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 10 years of experience as a Secretary in construction, engineering, or consultancy projects Familiarity with construction terminology, project documentation, and workflows
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Good communication and organisational skills
 </li>
 <li>
 Ability to handle multiple tasks and work under deadlines
 </li>
 <li>
 Experience working on large-scale construction or infrastructure projects Knowledge of document control systems (Aconex, Procore, or similar etc.)
 </li>
 <li>
 Strong attention to detail and time-management skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

HTL Electromechanical Contracting LLC

Job Title: Admin Cum Secretary (MEP) Location: Dubai, UAE Employment Type: Full-TimeJob Summary: We are seeking a highly organized and proactive Admin Cum Secretary with experience in MEP (Mechanical, Electrical, and Plumbing) to support daily administrative operations and project coordination. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the MEP team</li><li>Prepare, organize, and maintain project documentation and reports</li><li>Coordinate meetings, schedules, and appointments</li><li>Handle correspondence, emails, and phone calls professionally</li><li>Assist in preparing quotations, invoices, and LPOs</li><li>Maintain filing systems (electronic and physical)</li><li>Liaise with suppliers, subcontractors, and clients</li><li>Support project coordination and follow-ups</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience in a similar role, preferably in MEP or construction industry</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Knowledge of MEP terminology and documentation is an advantage</li><li>Ability to work independently and as part of a team</li></ul>Preferred Qualifications:<ul><li>Experience working in the UAE construction/MEP sector</li><li>Familiarity with ERP systems or project management tools</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,000.00 per month

Admin cum Secretary

Sharp Homes

Sharp Homes LLCJob Description: Secretary / Administrative Assistant (Residential Construction)Position SummaryAt Sharp Homes LLC, our Secretary plays a key role in delivering a high-quality client experience while supporting daily operations. This role ensures smooth communication between clients, project managers, subcontractors, and office staff while maintaining organized administrative systems.Key ResponsibilitiesAdministrative SupportManage calls, emails, and office communications Maintain organized filing systems Prepare contracts, proposals, and documents Schedule meetings and inspections Manage office suppliesProject CoordinationAssist with scheduling and calendars Coordinate crews, subcontractors, and vendors Track permits, inspections, and milestones Maintain job files and project updatesClient ExperienceServe as first point of contact Provide updates and respond to inquiries Schedule consultations and walkthroughs Uphold company professionalismFinancial SupportEnter invoices and job costs Assist with billing and purchase orders Track budgets and expenses Support payroll documentationCompliance &amp; DocumentationEnsure complete project documentation Assist with permits and insurance Maintain confidentialityQualificationsHigh school diploma (associate preferred) 1&ndash;3 years administrative experience Microsoft Office proficiency Construction experience preferred Strong organizational skillsCore ValuesAttention to Detail Professionalism Reliability Client-Focused MindsetWork EnvironmentOffice-based with interaction between office and field staff.Physical RequirementsAbility to sit for extended periods and lift up to 25 lbs occasionally.Compensation &amp; BenefitsCompetitive pay, PTO, and growth opportunities within Sharp Homes LLC.Pay: $22.26 - $26.81 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Knoxville, TN 37924

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Document Controller/Project Secretary

Secretary cum Document Controller

Executive Secretary

Secretary

Secretary

Admin cum Secretary

Secretary