project support assistant

Pavago

Job Title: Virtual Assistant (VA)
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (with flexibility to adjust for client needs)
 
About the Role: 
Our client is seeking a Virtual Assistant to provide reliable administrative and operational support remotely. This role requires a blend of organizational skills, communication ability, and tech-savviness to handle a wide variety of tasks including scheduling, correspondence, data entry, and project support. The Virtual Assistant ensures daily operations are smooth, deadlines are met, and the client is free to focus on higher-value priorities.
 
Responsibilities:Administrative Support: 
<ul>
<li>Manage calendars, schedule meetings, and coordinate calls.</li>
<li>Draft and send correspondence (emails, memos, documents).</li>
<li>Prepare meeting notes and track follow-up tasks.</li>
</ul>
Data & Document Management: 
<ul>
<li>Enter, update, and maintain records in spreadsheets, CRMs, or project systems.</li>
<li>Organize and manage digital filing systems (Google Drive, Dropbox, SharePoint).</li>
<li>Prepare reports or summaries for client review.</li>
</ul>
Research & Task Execution: 
<ul>
<li>Conduct online research (competitors, vendors, market information).</li>
<li>Compile findings into organized summaries or presentations.</li>
<li>Support small projects and ad hoc requests.</li>
</ul>
Customer & Vendor Support: 
<ul>
<li>Respond to basic client inquiries or route them to the right team member.</li>
<li>Manage vendor communications and follow up on outstanding items.</li>
</ul>
Operations & Project Support: 
<ul>
<li>Assist with invoicing, expense tracking, and light bookkeeping (if required).</li>
<li>Help maintain project plans and update task management systems (Trello, Asana, Notion, Monday.com).</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized multitasker who thrives on variety.</li>
<li>Strong written and verbal communicator.</li>
<li>Comfortable learning and using new tools quickly.</li>
<li>Discreet, reliable, and proactive in anticipating needs.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>1–2 years of administrative or virtual assistant experience.</li>
<li>Proficiency in Microsoft Office and Google Workspace.</li>
<li>Strong time management and organizational skills.</li>
<li>Reliable internet and ability to work independently.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Experience with CRMs (HubSpot, Salesforce, Zoho) or project management tools (Asana, Trello, Notion).</li>
<li>Familiarity with invoicing, bookkeeping, or light finance support (QuickBooks, Xero).</li>
<li>Background supporting entrepreneurs, startups, or remote-first teams.</li>
<li>Multitasking across multiple clients or executives simultaneously.</li>
</ul>
What Does a Typical Day Look Like?
 A Virtual Assistant’s day revolves around keeping operations organized and providing responsive support. You will:
 <ul>
<li>Check calendars and inboxes, responding to urgent emails or scheduling requests.</li>
<li>Update records in CRMs, spreadsheets, or shared drives.</li>
<li>Prepare documents or presentations for meetings.</li>
<li>Conduct light research for projects or upcoming initiatives.</li>
<li>Follow up with vendors or clients to ensure tasks are completed.</li>
<li>Wrap up the day by reviewing to-do lists, sending status updates, and preparing next-day priorities.</li>
</ul>
In essence: you are the remote operations partner ensuring nothing slips through the cracks.
 
Key Metrics for Success (KPIs): 
<ul>
<li>Tasks completed accurately and on time.</li>
<li>Calendar and inbox management efficiency (no missed appointments, timely responses).</li>
<li>Positive feedback from clients and stakeholders.</li>
<li>Organized, accurate records and documentation.</li>
<li>Responsiveness and availability within agreed service windows.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., manage a mock inbox/calendar or compile a short research summary)</li>
<li>Client Interview with Hiring Manager/Executive</li>
<li>Offer & Background Verification</li>
</ul>

Virtual Assistant

True Generics

The Personal Assistant supports both the operations director, ensuring smooth coordination, reporting, and execution across both domains.Key Responsibilities:1. IT Project Support<ul><li>Track project timelines, tasks, and deliverables.</li><li>Prepare reports, meeting notes, and client communication.</li><li>Maintain documentation and assist in data entry/testing.</li><li>Manage the Project Manager&rsquo;s calendar and follow-ups.</li></ul>2. Medical Store Support<ul><li>Monitor daily sales, stock, and purchase activities.</li><li>Coordinate with suppliers for timely replenishment.</li><li>Maintain records of batch numbers, expiry, and invoices.</li><li>Handle customer follow-ups and prepare daily reports.</li></ul>3. Administrative Assistance<ul><li>Manage calls, emails, and schedules.</li><li>Organize meetings, travel, and expense records.</li><li>Maintain confidential files and business documentation.</li></ul>Skills Required<ul><li>Strong communication and multitasking ability.</li><li>Proficiency in Excel, Word, and project tools.</li><li>Basic understanding of pharmacy and IT project workflows.</li><li>Attention to detail and proactive coordination skills.</li></ul>Job Types: Full-time, PermanentPay: &#8377;7,000.00 - &#8377;10,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Internet reimbursement</li></ul>Work Location: In person

Personal Assistant to Director

Blueprint Recruitment Solutions

Blueprint Recruitment have an exciting new opportunity on offer for multiple seasoned Job Runners to become active members of a leading architecture firm, in a permanent position, but a contract role will be considered. As a part of this position, you will be required to work on a hybrid basis, working 3 days a week, from our client's London office. The successful candidate will have the opportunity to work on a variety of Middle Eastern Architecture projects, as a valued asset to a dynamic workforce. -Competitive salary ranging between £50,000-£60,000 (depending on experience).-Company pension scheme, generous annual leave, and ongoing career development opportunities.Responsibilities:-Support the collection, return, and delivery of project samples, documents, materials, and models, between project sites, offices, contractors, and suppliers. -Manage various courier activities, errands, and assist with collections and on-site deliveries when required. -Provide aid to professional teams, supporting logistical activities, such as coordinating with vendors, setting up meeting rooms, and last-minute material retrieval. -Ensure that the job runner inventory is organised and effectively maintained by keeping track of consumables, tools, and materials. -Collaborate with stakeholders, both internal and external, to coordinate schedule drop-offs, pick-ups, and maintenance activities.-Ensure that all ongoing works align with timeframes, whilst maintaining accuracy, professionalism, and reliability throughout. Requirements: -Previous experience as a Job Runner, or a similar support, administrative, and/or logistics position, with extensive experience with Revit or related software.-A full UK driving license, with the willingness to travel when required.-Strong time management skills, with the ability to manage and prioritise concurrent tasks, ensuring they meet the agreed timelines.-Solid written and verbal communication skills, whilst being able to collaborate effectively with internal and external teams. -Must possess a proactive and professional mindset, with a strong attention to detail, and a willingness to support teams wherever needed. <img src="https://www.jobg8.com/Tracking.aspx?ArXQWHzQuHhgL4Qn%2bhWM3WS1rxeF0yCQa" width="0" height="0" />

Job Runner

Saudi Railway Company

<div>
 
 Saudi Arabia Railways is looking for an enthusiastic and hardworking individual to join our VRO team to assist in operational activities within the VRO function.
 
 
 
 
 
 
 Key Responsibilities &amp; Requirements
 
 
 
 - Provide administrative support to the VRO team
 
 
 - Manage scheduling, documentation, and filing
 
 
 - Assist in organizing meetings, workshops, and events
 
 
 - Support project tracking and reporting
 
 
 - Handle data entry and maintain records
 
 
 - Good communication skills in Arabic &amp; English
 
 
 - Proficient in Microsoft Office
 
 
 - Professional attitude and willingness to learn
 
 
 
 
 
 
 Qualifications :
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or relevant major.
 </li>
 </ul>
 
 
 
 
 
 Experience :
 
 
 <ul>
 <li>
 A minimum of 0-2 years of relevant experience.
 </li>
 </ul>
</div>

Vision Realization Office - Officer/Analyst (OS)

ELSEWEDY ELECTRIC

<div>
 
 
 About us:
 
 
 
 Elsewedy Electric: Powering Progress, Empowering People
 
 
 
 
 
 For over 80 years,
 
 Elsewedy Electric
 
 has been a leading manufacturer of electrical products and solutions, operating in 19 countries with over 18,000 employees. We offer a diverse range of products across wire &amp; cable, electrical equipment, engineering &amp; construction, digital solutions, and infrastructure investments.
 
 
 Beyond our manufacturing prowess, we're passionate about creating a positive and empowering work environment for our team. We foster a culture of diversity, inclusion, and continuous learning, providing opportunities for professional development and career growth. Our commitment to employee well-being extends beyond compensation with initiatives promoting work-life balance and overall well-being.
 
 
 Join us and be part of a company that's not just powering progress, but empowering people to build a brighter future.
 
 
 
 
 
 This job opportunity is offered by
 
 Elsewedy Electric Graduate Development Program
 
 .
 
 
 The program is designed for Graduates with 0-2 years' of experience. The program offers various job rotations, mentorships, coaching &amp; trainings.
 
 2024 &amp; 2025
 
 Graduates are welcomed to apply.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Assist in the implementation and setup of the Scenario PIMS platform, including system configuration and user access control.
 </li>
 <li>
 Upload, categorize, and manage technical and project-related documents in accordance with established procedures.
 </li>
 <li>
 Ensure data integrity, version control, and traceability of all uploaded files and records.
 </li>
 <li>
 Support the development of document workflows (review, approval, distribution, archiving).
 </li>
 <li>
 Collaborate with engineering, project management, and IT teams to ensure smooth integration of the system into daily operations.
 </li>
 <li>
 Monitor system performance and report any technical issues or user challenges to the IT or vendor team.
 </li>
 <li>
 Prepare reports and documentation logs for project tracking and audits.
 </li>
 <li>
 Participate in user training and support, helping end-users navigate and utilize the system efficiently.
 </li>
 </ul>
 
 
 
 
 
 You're a great fit if you have:
 
 
 <ul>
 <li>
 
 Academic Qualifications:
 
 Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related technical field.
 </li>
 <li>
 
 Years of Experience:
 
 0-2 Years of experience in the same field.
 </li>
 <li>
 Basic understanding of database structures, digital file management, and system administration.
 </li>
 <li>
 Familiarity with document control processes is an advantage.
 </li>
 <li>
 Excellent communication skills and attention to detail.
 </li>
 </ul>
 
 
</div>

Junior Document Controller

Parsons

Job Title Assistant Resident Engineer Civil - Infrastructure and Utilities Supervision Job Description Assistant Resident Engineer Civil - Infrastructure and Utilities Supervision Position Overview Parsons Corporation is hiring an Assistant Resident Engineer (Civil) for a key infrastructure project in Dubai, UAE. This position supports the Resident Engineer in managing day-to-day utilities and civil site operations, ensuring compliance with project standards, coordinating with authorities, and driving progress through effective communication and documentation. Job Details Job Location: Dubai, UAE Industry: Engineering / Infrastructure Function: Civil Engineering Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Role Summary As an Assistant Resident Engineer Civil in Dubai, you will be responsible for overseeing the construction and supervision of road and utility works. You ll act as the key point of contact with contractors and service authorities, ensure timely inspections, and maintain accurate site records. This role is ideal for experienced civil engineers who understand project coordination and can lead quality and safety efforts across large infrastructure sites. Core Duties * Support the Resident Engineer in supervising civil and wet utility construction activities * Act as project lead in the Resident Engineer s absence * Coordinate closely with contractors, consultants, and government authorities to facilitate approvals and site progress * Review shop drawings, method statements, and technical submissions * Monitor daily construction activities and maintain detailed project logs * Lead and support inspectors and surveyors in executing quality inspections * Ensure compliance with health and safety protocols and participate in HSE initiatives * Chair or participate in utility coordination meetings and prepare progress documentation * Assist in quality control by reviewing test results, material compliance, and workmanship * Ensure accurate handover documentation and as-built records Candidate Requirements * Bachelor s degree in Civil Engineering (UAE attestation preferred) * Minimum 8 years of experience in site supervision and infrastructure project delivery * Strong background in roads, sewerage, and wet utilities construction in the Gulf region * Familiarity with contract administration and construction documentation * Working knowledge of quality control procedures and technical reporting * Competency in computer applications for site supervision and data tracking * Excellent English communication and technical writing skills * Ability to liaise with government agencies and utility service providers * Experience with handover and final clearance of works to service authorities

Assistant Resident Engineer

Scott Humphrey Corporation

<div>
 
 
 Assistant Superintendent &ndash; Multifamily
 
 
 
 
 Orlando, FL
 
 
 
 
 
 
 
 About the Role:
 
 
 
 Our client is seeking a motivated and detail-oriented Assistant Superintendent to support large-scale
 
 multifamily construction projects
 
 in the Orlando area. This full-time position offers the opportunity to work alongside an experienced team while gaining hands-on exposure to all phases of construction management, from ground-up builds through project closeout.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist the Superintendent in managing daily on-site construction activities for multifamily projects.
 </li>
 <li>
 Help coordinate subcontractors, suppliers, and field personnel to ensure work progresses according to plan.
 </li>
 <li>
 Monitor project schedules, track progress, and maintain accurate daily logs and reports.
 </li>
 <li>
 Conduct quality checks and ensure all work meets plans, specifications, and safety standards.
 </li>
 <li>
 Support safety enforcement efforts and participate in regular jobsite inspections and safety meetings.
 </li>
 <li>
 Communicate regularly with the project management team to report updates and address field challenges.
 </li>
 <li>
 Assist in managing site logistics, deliveries, and equipment use.
 </li>
 <li>
 Participate in punch list creation, inspections, and project closeout activities.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience in construction, preferably supporting multifamily or large commercial projects.
 </li>
 <li>
 Familiarity with ground-up construction, building systems, and sequencing.
 </li>
 <li>
 Ability to read and understand blueprints, specifications, and construction documents.
 </li>
 <li>
 Strong communication, organization, and problem-solving skills.
 </li>
 </ul>
 
 
</div>

Assistant Superintendent – Multifamily

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