project support officer

Lorien

Project Support Officer - 6 Month Contract OutsideIR35 £250 Per Day - Edinburgh Are you a highly organised and detail-oriented professional looking to join a dynamic, project-based environment? Loriens main public sector client is seeking a talented Project Support Officer to play a crucial role in the smooth running of their change labs. The Role As a Project Support Officer, you will be responsible for managing the administrative and financial aspects of the change labs. This includes tracking delivery progress, maintaining finance workbooks, and providing high-quality progress reporting and analysis. You will also support the lab leads in preparing for key meetings and events, as well as facilitating effective risk and issue tracking. Key Responsibilities <ul> <li>Manage the financial processes within the lab, including maintaining the finance workbook and liaising with the finance team</li><li>Track delivery progress and use this understanding to draft progress reports for various stakeholders</li><li>Provide support in preparing for Executive Actions Boards and ensure actions are progressed</li><li>Maintain the lab's RAID log and escalate issues as needed</li><li>Facilitate meetings, workshops, and other project events as required</li><li>Act as a point of contact for the lab on the company's internal governance framework</li><li>Support compliance with relevant policies and procedures, and maintain up-to-date lab records</li></ul> Required Skills and Experience <ul> <li>Proven experience in project-level financial reporting and event management</li><li>Strong communication and people skills, with the ability to explain complex information clearly</li><li>Excellent attention to detail and the ability to work to deadlines and prioritise tasks</li><li>Familiarity with agile delivery environments and project management tools (e.g., Azure DevOps, Jira, Confluence)</li><li>Proficient in data analysis and report building</li></ul> Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Project Support Officer

<div>
 
 The
 
 Project Support Officer
 
 ensures administrative and coordination support for project teams and contributes to process improvements.
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Manage project documentation and version control.
 
 </li>
 <li>
 Support budget tracking and procurement processes.
 
 </li>
 <li>
 Prepare reports, minutes, and correspondence.
 
 </li>
 <li>
 Assist with quality assurance and audit readiness.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Minimum: Diploma
 
 </li>
 <li>
 Preferred: Bachelor&rsquo;s degree
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 <ul>
 <li>
 Diploma: 13&ndash;15 years
 
 </li>
 <li>
 Bachelor&rsquo;s: 11&ndash;13 years
 
 </li>
 </ul>
 
 
 Skills:
 
 
 
 <ul>
 <li>
 Deep understanding of project governance frameworks
 
 </li>
 <li>
 Analytical and mentoring skills
 
 </li>
 <li>
 Excellent reporting and documentation ability
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Minimum: Bachelor&rsquo;s degree
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s: 13&ndash;15 years
 
 </li>
 </ul>
 
 
 Skills:
 
 
 
 <ul>
 <li>
 Strong administrative and organizational skills
 
 </li>
 <li>
 Excellent written and verbal communication
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 
 </li>
 </ul>
</div>

ROBERT WALTERS AUSTRALIA

An exciting opportunity has arisen for a Senior Project Support Officer to join a dedicated team driving one of Queensland's most strategic educational infrastructure initiatives.This role offers the chance to make a meaningful impact by supporting the delivery of a project that will set the foundation for equitable access to essential learning environments across state schools. You will be part of a supportive and knowledgeable team, working closely with experienced professionals who are committed to fostering collaboration and inclusivity. The position provides exposure to high-level project management activities, stakeholder engagement, and governance processes, all within an environment that values your input and encourages professional growth. Flexible working arrangements and ongoing training opportunities ensure you can balance your career ambitions with personal commitments while developing your skills in a nurturing setting.<ul><li>Play a pivotal role in shaping the future of educational infrastructure standards across Queensland, contributing directly to improved equity and access for students statewide.</li><li>Work within a highly collaborative and supportive team environment where your organisational skills and attention to detail will be valued and developed through ongoing training opportunities.</li><li>Enjoy flexible working arrangements that support work life balance, alongside exposure to complex project management activities and stakeholder engagement at multiple levels.</li></ul> What you'll do: As a Senior Project Support Officer you will play an integral role in supporting the successful delivery of a strategic initiative aimed at establishing minimum standards for educational infrastructure. Your day to day responsibilities will involve coordinating project activities across multiple workstreams while ensuring clear communication among stakeholders. You will be instrumental in preparing documentation that underpins key decisions and supports transparent reporting. By facilitating stakeholder engagement sessions and collating valuable feedback, you will help shape recommendations that drive positive change. Your ability to manage administrative tasks efficiently will contribute to smooth project operations while your commitment to quality assurance ensures outputs meet rigorous standards. This is an opportunity to apply your organisational talents in a context where every detail matters-helping lay the groundwork for future improvements in Queensland's school infrastructure.<ul><li>Support the Project Manager in planning, scheduling, and tracking key milestones and deliverables throughout the preliminary phases of the initiative, ensuring all activities are well organised and efficiently executed.</li><li>Assist in preparing comprehensive project documentation including detailed work plans, progress reports, meeting notes, presentations, and other materials required for effective communication.</li><li>Coordinate inputs from various contributors and maintain accurate records for all deliverables, ensuring version control and consistency across project outputs.</li><li>Organise stakeholder engagement activities such as meetings, workshops, and briefings, preparing agendas, discussion notes, decision registers, and outcomes documentation to facilitate productive consultation.</li><li>Collate and analyse feedback from stakeholders to inform project findings and recommendations, ensuring that diverse perspectives are considered in decision making processes.</li><li>Liaise effectively with internal stakeholders to ensure communication materials are timely, accurate, and aligned with overall project objectives.</li><li>Assist in preparing regular progress updates and governance reports for senior leaders, maintaining risk and issues registers with up to date information on project status.</li><li>Support quality assurance processes by reviewing consultant and contractor deliverables for alignment with departmental expectations and templates.</li><li>Help manage dependencies between related initiatives to ensure seamless coordination across internal workstreams.</li><li>Provide administrative support including logistics coordination for meetings, workshops, procurement activities, contract administration processes, document management, consultant onboarding, and general day to day operations.</li></ul> What you bring: Your proven experience supporting infrastructure projects within large organisations equips you with the practical knowledge needed for success as a Senior Project Support Officer. You bring exceptional organisational skills that allow you to juggle competing demands without compromising accuracy or timeliness. Your strong communication abilities mean you can prepare clear documentation while engaging empathetically with stakeholders at all levels. Collaborative by nature, you thrive when working as part of a multidisciplinary team-sharing insights generously while respecting diverse viewpoints. Your familiarity with project management tools ensures you can contribute meaningfully to planning activities while maintaining high standards of quality assurance. Experience managing administrative functions such as contract coordination or procurement further enhances your suitability for this role. With relevant qualifications or certifications adding value-and your commitment underscored by possession of a QLD Blue Card-you are ready to make a significant contribution towards advancing educational equity across Queensland.<ul><li>Demonstrated experience providing support on infrastructure projects within government or large organisations-ideally in education services, planning, architecture or policy related environments-showcasing your ability to navigate complex settings.</li><li>Exceptional organisational skills with meticulous attention to detail that enable you to manage multiple priorities simultaneously while meeting tight deadlines.</li><li>Excellent written and verbal communication abilities demonstrated through preparation of documents, collation of data, report writing, and effective interpersonal interactions.</li><li>Proven track record of collaborating within multidisciplinary teams where you engage constructively with colleagues from diverse backgrounds.</li><li>Sound understanding of project management principles coupled with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project) enabling you to produce high quality outputs efficiently.</li><li>Experience coordinating stakeholder engagement activities including meetings, workshops or briefings where you prepare agendas and capture outcomes accurately.</li><li>Ability to maintain comprehensive records for deliverables using robust version control practices that ensure consistency across documentation.</li><li>Familiarity with governance processes such as risk register maintenance or progress reporting which supports transparency throughout the project lifecycle.</li><li>Experience supporting contract administration processes including document management or consultant coordination within procurement frameworks is highly desirable.</li><li>Qualifications in project management or related disciplines are advantageous but not mandatory; holding a QLD Blue Card is required for this position.</li></ul> What sets this company apart: Joining this organisation means becoming part of an environment where collaboration is truly valued-where supportive leadership fosters both personal development and collective achievement. The team is known for its inclusive approach: everyone's contributions matter regardless of background or experience level. Flexible working opportunities allow you to balance professional responsibilities with life outside work while generous training provisions encourage continuous learning. You'll benefit from being surrounded by knowledgeable colleagues who share their expertise freely-creating a network that supports growth at every stage of your career journey. The organisation's commitment to equity extends beyond its projects into everyday practice: here you'll find genuine respect for diversity alongside policies designed to promote wellbeing among staff members. Working on this strategic initiative offers not only professional fulfilment but also the satisfaction of knowing your efforts have lasting impact on communities throughout Queensland.Aboriginal and Torres Strait Islander Peoples are encouraged to apply.To apply please click apply or call Noah Young on 7 for a confidential discussion. About the job Contract Type: TemporarySpecialism: GovernmentFocus: Portfolio, Program and Project ManagementIndustry: Public Sector and GovernmentSalary: AUD70 AUD76 per hourWorkplace Type: HybridExperience Level: AssociateLocation: Brisbane CBD

Senior Project Support Officer

Sanderson

Project Control Officer, SC Cleared I am currently recruiting for an SC Cleared Project Control Officer for a leading central government organisation in the UK. Within this role, the candidate will be required to support the Project Management function relating to supplier orders and invoices, project planning, project financial management, project documentation and reporting. Rate - £270.00 per day to overall assignment rate of umbrellaLocation - London Duration - 9 Months with the opportunity of extension Clearance - SC Cleared Key Requirements <ul> <li>To provide a comprehensive project support service directly supporting Programme Managers and Project Managers</li><li>Act as point of contact in the team for internal and external customers, responding promptly to queries</li><li>Organise and manage dates and documentation for programme and project meetings</li><li>Organise and attend relevant internal IT meetings, including formulating and circulating agendas and action lists</li><li>Oversee Risks and Issues management</li><li>Ensuring compliance to commercial gate review process including where necessary preparation of documentation.</li><li>To play a key role in the development and monitoring of projects, checking quality of output and compliance with business requirements, including commitments in proposals</li><li>Monitor the delivery of work streams against plans, chasing and challenging progress as appropriate.</li><li>Represent the Project Manager at meetings as requested.</li><li>Administer, monitor and report on projects budgets in accordance with FCO Service processes and timetables.</li><li>Responsible for tracking actual project costs against allocated budgets and producing monthly reports</li><li>Create or maintain project plans using MS Project</li></ul> For any questions, please email me directly at Reasonable Adjustments: Respect and equality are core values to us. We are proud of the diverse and inclusive community we have built, and we welcome applications from people of all backgrounds and perspectives. Our success is driven by our people, united by the spirit of partnership to deliver the best resourcing solutions for our clients. If you need any help or adjustments during the recruitment process for any reason, please let us know when you apply or talk to the recruiters directly so we can support you.

Project Support Officer, SC Cleared

Tafe Sa

<ul> <li>Full-time, ongoing position</li> <li>ASO4 salary range $76,561 - $80,256 p.a. + super</li> <li>TAFE SA Regency Campus</li> </ul> About TAFE SA Awarded the Training Provider of the Year at the 2021, 2022 and 2024 SA Training Awards, TAFE SA ensures all South Australian students have access to quality education and skills training across a number of regional and metropolitan locations. By working with TAFE SA, you'll have the opportunity to advance your career in a diverse and inclusive organisation, while helping to deliver job-ready skills and meaningful outcomes for students across our state. About the role The Administration and Project Support Officer is responsible for coordinating and undertaking a range of confidential administrative functions and services to support the efficient operations of the Directorate, including providing high level support to the Director. This role provides a responsive and professional point of contact for day-to-day enquiries and delivers a range of project and administrative services to support the Directorate and the Director. Key responsibilities include diary and email management, oversight of file structure and workflow processes, and the preparation of correspondence, briefings, and operational documentation. The role also supports the timely delivery of work aligned with the requirements of the Board, Board Committees, Executive Committee, and external agencies. Additionally, the position contributes to project research and event coordination as needed. The role also ensures that matters referred to the office are appropriately distributed and actioned and works closely with the Executive Assistant to the Executive Director - Operations to support broader workflow requirements across the Directorate. For further information regarding this position, please refer to the Role Description. Special Conditions The successful applicant is required to demonstrate having a valid DHS Working With Children Check (WWCC) prior to being employed. Applicants who do not hold a WWCC will need to apply at Department of Human Services (DHS). <ul> <li>Out of hours work may be required, including intrastate and interstate.</li> <li>Eligibility to work in Australia.</li> <li>Incumbent will be required to participate in the department's Performance Development Program.</li> </ul> Please refer to the Role Description for all Special Conditions. Application Instructions All applications must be submitted online. For further information on how to apply for this position, please refer to the attached application guidelines and Role Descriptor. Your application must address all Key Selection Criteria as listed in the Role Descriptor. Provide examples outlining your skills, experience and knowledge of each criterion, and how you put them into practice. It is important that you identify skills you may have which are not directly specified in the Role Descriptor and yet, in your opinion, would enable you to perform well in the position. Inclusion and Flexibility Statement At TAFE SA, we ensure our workplaces are safe, inclusive, supportive and respectful. We do not accept discrimination, harassment, or violence of any kind. As an Equal Opportunity employer, we strongly encourage applications from First Nations people, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQA+ and people living with disability. TAFE SA offers a range of work options to attract and retain great staff, including part-time. We support employees to manage their work-life balance at all stages of their lives. Applicants are encouraged to discuss the flexible working arrangements for this role. Enquiries Samantha Campbell Manager Portfolio Support Services E:

ADMINISTRATION AND PROJECT SUPPORT OFFICER

Catholic Relief Services

<div><div><div><div>Posted date</div> <div>5th November, 2025</div> <div>Last date to apply</div> <div>16th November, 2025</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Thatta</div>
</div> 
<div><div>Category</div> <div>Field
</div></div> 
<div><div>Type</div> <div>Full Time</div> <div>Position</div> <div>1</div></div></div></div><div></div>
 <div>About us:

CRS works to save, protect, and transform lives in need in more than 100 countries. CRS&rsquo; relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. CRS&rsquo; processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation. 


Job Summary 


CRSDP-SCALE: Climate Resilient Settlement Development Plan for Scalable, Community-Led Adaptation and Low-Emission Recovery aims to scale up climate-smart recovery models in flood-affected and displacement-prone areas, with a focus on resilient housing, education, and community infrastructure. The project builds on successful pilots in Kamangar and Lakho Bhambro, where integrated solutions in housing, WASH, clean energy, and community infrastructure were tested and validated. CRSDP-SCALE will now expand to additional villages in Thatta, introducing innovative approaches and strengthening climate-adaptive recovery. The initiative emphasizes local leadership and will be implemented in close collaboration with the Government entities.

For this implementation, CRS is Seeking a Field Officer, who will be responsible for engaging, mobilizing, and empowering communities to actively participate in the effective utilization, and sustainability of interventions of the project. These include hygiene promotion, proper use and maintenance of WASH facilities including sewerage systems, kitchens with eco stoves, community infrastructure including road and streets etc. The field officer will serve as a focal point for mobilization fostering ownership, accountability, and behavioral change to ensure long-term impact. The Field officer will support Project Manager to ensure effective MEAL system and process are in place that support high-quality programing and integration within the project and systems to adopt people centered approaches in all programs activities, coordination with relevant actors to ensure a holistic intervention. Your skills and knowledge will ensure that the CP delivers high-quality programming and continuously works towards improving the impact of its programming. 


Roles and Key Responsibilities: 

<ul>
<li>Conduct regular community meetings, awareness campaigns, and consultations to promote participation and gather feedback on hygiene practices, infrastructure usage, and maintenance.</li>
<li>Ensure the active inclusion of women, men, youth, elderly, persons with disabilities, and marginalized groups in all stages of the project.</li>
<li>Build trust and ownership by involving communities in planning, decision-making, and monitoring of operation and maintenance processes.</li>
<li>Promote safe hygiene practices, including handwashing with soap at critical times, safe water storage and handling, menstrual hygiene management, and proper use and cleaning of sanitation facilities.</li>
<li>Educate and sensitize communities on the appropriate, equitable, and sustainable use of rehabilitated and newly constructed facilities.</li>
<li>Encourage responsible use of infrastructure to prevent damage, misuse, conflict, or exclusion.</li>
<li>Support the establishment and strengthening of village reconstruction committees to ensure community-led recovery and accountability.</li>
<li>Facilitate the development of operation and maintenance (O&amp;M) plans, and conduct training and orientation sessions with community members.</li>
<li>Promote peer learning, exchange of good practices, and local innovations within and across communities.</li>
<li>Work closely with the Field Engineer, project staff, and village reconstruction committees to coordinate social mobilization and technical implementation.</li>
<li>Ensure social mobilization activities are fully aligned with broader infrastructure and project objectives.</li>
<li>Document progress through comprehensive reporting, including photos, videos, case studies, and community testimonies to demonstrate impact and ensure transparency.</li>
<li>Strengthen community capacity for conflict resolution, collective decision-making, and long-term stewardship of infrastructure.</li>
<li>Facilitate linkages between communities and stakeholders including local government authorities to support sustainability and integration with district recovery plans.</li></ul> 


Basic Qualifications
<ul>
<li>Bachelor's Degree required in social sciences/development studies/DRR, or other related field required.</li>
<li>Minimum of 4 years of work experience in project support, ideally in the field of community-based development projects</li>
<li>Demonstrated ability to engage and mobilize diverse stakeholders.</li></ul> 


 Preferred Qualifications:
<ul>
<li>Experience working with partners, participatory action planning and community engagement.</li>
<li>Staff supervision experience a plus.</li>
<li>Experience monitoring projects and collecting relevant data.</li>
<li>Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).</li></ul> 


Knowledge, Skills and Abilities
<ul>
<li>Strong written and oral communication skills</li>
<li>Strong presentation, facilitation, training, mentoring, and coaching skills</li>
<li>Proactive, resourceful, and results-oriented</li>
<li>Analysis and problem-solving skills with ability to make sound judgment.</li>
<li>Good relationship management skills and the ability to work closely with local partners.</li>
<li>Proactive, results-oriented, and service-oriented</li>
<li>Attention to details, accuracy, and timeliness in executing assigned responsibilities.</li>
</ul>
Agency Competencies (for all CRS Staff): 
<ul>
<li> Personal Accountability &ndash; Consistently takes responsibility for one&rsquo;s own actions.</li>
<li>Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.</li>
<li>Builds and Maintains Trust - Shows consistency between words and actions.</li>
</ul>
 Collaborates with Others &ndash; Works effectively in intercultural and diverse teams.
<ul>
<li>Open to Learn &ndash; Seeks out experiences that may change perspective or provide an opportunity to learn new things.</li></ul> 


Agency Leadership Competencies:
<ul>
<li>Lead Change &ndash; Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.</li>
<li>Develops and Recognizes Others &ndash; Builds the capacity of staff to reach their full potential and enhance team and agency performance.</li>
<li>Strategic Mindset &ndash; Understands role in translating, communicating, and implementing agency strategy and team priorities.</li></ul> 


Required Languages - Required proficiency in written and speaking in English, Urdu, and Sindhi. 


Travel &ndash; The position will be based in Thatta Sindh and must be willing and able to travel to Karachi, Islamabad and other program areas in the country where applicable. 


Supervisory Responsibilities: None 


CRS strongly encourages applications from qualified candidates who are nationals of the countries and regions where we operate. In alignment with our commitment to local leadership and sustainability, preference will be given to national candidates. If an expatriate is selected, the assignment will be subject to a defined term limit based on the role&rsquo;s scope and agency needs. 


CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS&acute; Code of Conduct. 


CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm. 


Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. CRS is an Equal Opportunity Employer.</div>

Field Officer - Thatta

Wood PLC

<div><div><div><div>Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center in Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div>Remarkable people, trusted by clients to design and advance the world.
The Role
</div></div>This role provides administrative project support to the day-to-day operations of the assigned project.
 
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What We can offer:
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award : Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy : Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul></div></div></div></div></div>Objectives
To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.</div>
 <div>Project Administration
<ul><li>Provide secretarial and administrative support to the Project Manager and project team.
</li><li>Prepare, format, and manage project correspondence, memos, minutes, and reports.
</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
</li><li>Ensure proper filing and archiving of project documents (hard copy and electronic).
</li><li>Assist in preparing and tracking project deliverables, schedules, and progress reports.
</li></ul>Document Control &amp; Records Management
<ul><li>Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
</li><li>Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
</li><li>Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
</li><li>Support the project Document Controller in ensuring documentation completeness and timely submissions.
</li></ul>Communication &amp; Coordination
<ul><li>Serve as the first point of contact for project-related administrative matters.
</li><li>Liaise with contractors, vendors, and consultants to obtain or relay project information.
</li><li>Support coordination between engineering, procurement, and construction teams for administrative tasks.
</li><li>Assist in organizing internal/external project meetings, workshops, and reviews.
</li></ul>Reporting &amp; Documentation
<ul><li>Prepare meeting agendas, take minutes, and follow up on action items.
</li><li>Assist in compiling weekly and monthly project progress reports.
</li><li>Support preparation of project handover documentation and close-out reports.
</li></ul>Compliance &amp; Quality
<ul><li>Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
</li><li>Maintain confidentiality and data integrity of all project information.
</li><li>Support audits by providing accurate and complete documentation when required.</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Minimum 5 years&rsquo; experience as a Project Secretary or Administrative Assistant in an EPCM or oil &amp; gas project environment.
</li><li>Familiar with engineering documentation, project workflows, and document control systems.
</li><li>Experience working with multi-disciplinary teams and large-scale projects preferred.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
</li><li>Attention to detail and ability to handle confidential information.
</li>Ability to work independently and under pressure to meet deadlines. 
<li>
</li></ul>Key Competencies:
<ul><li>Teamwork and collaboration
</li><li>Initiative and problem-solving
</li><li>Accuracy and attention to detail
</li><li>Adaptability in a fast-paced EPCM environment
</li><li>Professionalism and discretion</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Secretary

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Field Officer - Thatta

Secretary