project support officer

ASK Development

PACs/FACs, SAN, GRN, Budget allocations, Delivery Challans, PAT reports, Reconciled BoQs, RAM, PIP, Risk Registers &amp; Lesson Learnt Documents1. Job Purpose of the Position:<ul><li>Assist in provisioning of project management support functions to field units and project stakeholders for successful execution &amp; completion of Transport projects within available resources, budget &amp; timeline.</li><li>Monitoring &amp; control of ongoing project activities against project management plan.</li><li>Support in organizing kick-off meetings &amp; weekly progress review meetings with all stakeholders &amp; issuance of meeting minutes to expedite project delivery.</li><li>Support to draft &amp; align pre-requisite documents &amp; reconciled BOQs for issuance of PACs/FACs against assigned contracts in accordance with contractual compliance.</li><li>Preparation of project trackers, dashboards, management slide decks &amp; consolidated project reports.</li><li>Assist in planning, documentation, tracking, and reporting of project activities.</li><li>Coordination with field teams, NOC, vendors, and relevant stakeholders</li></ul>*1. Working Relationship:Internal:Technology Transport Strategy &amp; Planning teamProcurement teamTreasury teamM&amp;L teamFinance teamContracts &amp; Financial management teamCapex &amp; budgeting teamProject DirectorsQuality assurance teamsFixed Transport Network teams in all business zonesNational NOC &amp; Zonal NOC teamsExternal:Multiple Vendors &amp; Customers2. Communication:Internal:Daily coordination for active &amp; anticipated projectsExternal:Daily coordination for active projects1. Job Specification:Education (academic qualification/certification etc.):Bachelor&rsquo;s in engineering: Electrical &amp; TelecomRelevant Experience(years): 03 yearsLevel of Business Understanding:Proper understanding of Telecom business market, operations, development &amp; planning2. Knowledge &amp; Skills:Job Knowledge:Required:Candidates should have hands-on or working-level knowledge of the following transport technologies:<ul><li>PTN (Packet Transport Network)</li><li>OTN (Optical Transport Network)</li><li>DWDM</li><li>IP-RAN</li><li>SPN</li></ul>Optical fiberTelecom products and services.Networking and terminologies.Desired:PMPSkills:Required:Project ManagementMS OfficeMS ProjectsCommunications &amp; Presentations.SAP &amp; VisioDesired:PMP techniques1. Technical Competencies:Transport Network equipment (DWDM, PTN, OTN) &amp; OFC understanding.Data AnalysisProgram &amp; Project ManagementJob Type: Full-timePay: Rs100,000.00 per monthWork Location: In person

Project Support Officer

Abunayyan Holding

<div>
 
 
 Job Title: Project Coordinator
 
 
 
 
 Department:
 
 Projects Department
 
 
 
 Industry:
 
 Electrical Manufacturing / Engineering
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Project Coordinator is responsible for providing comprehensive inter-departmental document control and project coordination support. The role ensures professional and systematic documentation of all project activities and processes using an automated document control and management system.
 
 
 The position supports project monitoring and control activities, coordinates key project milestones to ensure on-time delivery, maintains project tools in good working condition, and performs SAP PS module data entry.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Document Control &amp; Records Management
 
 
 <ul>
 <li>
 Segregate, classify, and file project records on an activity basis.
 </li>
 <li>
 Maintain controlled documentation using an automated document control system.
 </li>
 <li>
 Scan and archive paper documents electronically while preserving original hard copies.
 </li>
 <li>
 Ensure systematic organization for easy document retrieval.
 </li>
 <li>
 Perform weekly backups of all project records.
 </li>
 <li>
 Maintain tools in good working condition and follow up on maintenance schedules.
 </li>
 </ul>
 
 
 
 
 
 Project Planning &amp; Coordination
 
 
 <ul>
 <li>
 Participate in project kick-off meetings to initiate design, service, and industrial planning activities.
 </li>
 <li>
 Identify, document, and track all critical project milestones.
 </li>
 <li>
 Monitor milestone progress and raise alerts on any delays or slippages.
 </li>
 <li>
 Support the Project Team in communicating milestones to ensure timely delivery.
 </li>
 <li>
 Assist in project monitoring and control activities.
 </li>
 </ul>
 
 
 
 
 
 SAP Data Entry &ndash; PS Module
 
 
 <ul>
 <li>
 Perform SAP data entry for:
 </li>
 <li>
 Work Breakdown Structure (WBS)
 </li>
 <li>
 Sales Orders
 </li>
 <li>
 Ensure accuracy and timely updates of SAP project data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Diploma degree or equivalent (minimum requirement).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of relevant experience in document control or project coordination within manufacturing or engineering industries.
 </li>
 </ul>
 
 
 
 
 
 Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Working knowledge of SAP (preferably PS Module).
 </li>
 <li>
 Fluent in English; Arabic language skills are preferred.
 </li>
 <li>
 Strong communication skills.
 </li>
 <li>
 Commercial awareness.
 </li>
 <li>
 Negotiation skills.
 </li>
 <li>
 Partner relationship management.
 </li>
 <li>
 Product and service knowledge.
 </li>
 <li>
 Risk and compliance management awareness.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 High attention to detail.
 </li>
 </ul>
 
 
</div>

Project coordinator

Hill International, Inc.

<div>
 
 
 Location:
 
 North Coast
 
 
 We are looking for a
 
 Project Administrator
 
 to support our North Coast project by handling all administrative, coordination, scheduling, and documentation activities.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide full administrative support to the project team
 </li>
 <li>
 Coordinate schedules, meetings, and daily activities
 </li>
 <li>
 Manage project documentation and records
 </li>
 <li>
 Support operations and team coordination
 </li>
 <li>
 Liaise with Head Office and relevant departments
 </li>
 </ul>
 
 
 Requirements:
 
 
 
 - Bachelor&rsquo;s university degree.
 
 
 - 3+ years of experience in an administrative or project-based role.
 
 
 - Strong organizational, communication and coordination skills.
 
 
 - Good command of English and Arabic.
 
</div>

Administrative Assistant

SD (Middle East) LLC

<div>Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project &amp; Commercial Team as a Commercial Administrator in Dubai, UAE.
What are my responsibilities?
<ul><li>Support the Project Management team with commercial, administrative, and project coordination activities.</li>
<li>Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.</li>
<li>Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.</li>
<li>Reconcile supplier retention and supplier advance payments.</li>
<li>Raise Purchase Requisitions in ERP with the correct cost accounting allocation.</li>
<li>Reconcile monthly timesheet-based costs, process for approval, and cost allocation.</li>
<li>Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.</li>
<li>Administer service level agreements between affiliated companies and related cost transfers as applicable.</li>
<li>Process travel and personnel-related expenses in line with internal procedures.</li>
<li>Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.</li>
</ul>What do I need to qualify for the role?
<ul><li>Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.</li>
<li>Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.</li>
<li>Proficiency in MS Office applications (Word, Excel, PowerPoint).</li>
<li>Strong communication skills with the ability to interact with multiple stakeholders.</li>
<li>Demonstrated excellent customer handling and internal stakeholder handling skills.</li>
<li>Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Able to accommodate a flexible work schedule.</li>
<li>Independent thinking, problem-solving skills, discretion, and integrity are required.</li>
<li>Self-starter who can work independently as well as carry out instructions as required.</li>
<li>Hands-on experience with SAP (ERP) is a plus.</li>
<li>Good communication skills in English and Arabic are a plus.</li>
<li>Flexibility to work in a site environment.</li></ul></div>

Commercial Administrator

Era Projects

Key ResponsibilitiesProvide administrative support to the Project Manager and site teamMaintain and organize all site documentation, records, and correspondencePrepare and manage daily reports, attendance records, and manpower logsCoordinate document control including drawings, submittals, RFIs, and approvalsHandle incoming and outgoing correspondence with contractors, consultants, and suppliersMaintain proper filing systems (electronic and hard copy) for project documentationTrack material deliveries, site requests, and inventory recordsAssist in preparation of reports, meeting minutes, and project updatesManage timesheets, leave records, and site staff documentationCoordinate site office requirements including stationery, equipment, and suppliesSupport HR and procurement departments with site-related documentationEnsure compliance with company policies and site proceduresRequirementsDiploma or Bachelor&rsquo;s Degree in Business Administration or related fieldMinimum 2-3 years of experience as a Site Administrator in construction projectsStrong knowledge of document control and site administration proceduresProficient in MS Office (Word, Excel, Outlook)Good organizational and record-keeping skillsStrong communication and coordination abilitiesAbility to work under pressure in a site environment.Job Types: Full-time, Permanent

SITE ADMIN -CONSTRUCTION

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 
 
 
 The Project
 
 
 
 PMO implementation for a mixed use development in a suburb of greater Muscat. It will comprise of mainly residential, retail areas and large areas of public realm.
 
 
 Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.
 
 
 
 You&rsquo;ll Be Responsible For
 
 
 
 <ul>
 <li>
 Coordinate and deliver internal and external meetings, presentations, and associated logistics to ensure smooth operations.
 </li>
 <li>
 Provide commercial support through the preparation of bids and management of contract documentation.
 </li>
 <li>
 Manage office supplies and PPE procurement, ensuring compliance with health, safety, and statutory testing requirements.
 </li>
 <li>
 Administer and maintain electronic file-sharing systems such as SharePoint and Aconex, including user access permissions.
 </li>
 <li>
 Oversee document control processes, ensuring all incoming files are quality checked and aligned with project standards.
 </li>
 <li>
 Create and manage distribution groups to enable accurate and timely information flow across project stakeholders.
 </li>
 <li>
 Maintain project work package matrices, assign documentation appropriately, and generate system reports to support delivery teams.
 </li>
 <li>
 Contribute to Mace&rsquo;s net zero carbon ambition by proactively identifying and managing carbon impacts throughout project delivery.
 
 
 </li>
 </ul>
 
 You&rsquo;ll Need To Have
 
 
 
 <ul>
 <li>
 Proficient in MS365 and experienced with Aconex systems.
 </li>
 <li>
 Proactive approach, anticipating and resolving potential issues early.
 </li>
 <li>
 Strong understanding of construction processes and project information flows.
 </li>
 <li>
 Exceptional attention to detail, ensuring accuracy in document control.
 
 
 </li>
 </ul>
 
 Our values
 
 
 
 
 Safety first - Going home safe and well:
 
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 
 
 
 Client focus - Deliver on our promise:
 
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 
 
 
 Integrity - Always do the right thing:
 
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 
 
 
 Create opportunity - For our people to excel:
 
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 
 
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 
 
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 
 
</div>

Document Controller

KONE

<div>
 
 Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow.
 
 
 
 
 We are looking for a dynamic
 
 Project Administrator
 
 based in Riyadh, Saudi Arabia. The Project Admin role is to perform project management tasks that include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
 <ul>
 <li>
 Collect information for Project Manager&rsquo;s and Supervisor decision making
 </li>
 <li>
 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time
 </li>
 <li>
 Monitoring invoicing status vs. billing plan
 </li>
 <li>
 Update cost forecast with actuals and incoming invoices.
 </li>
 <li>
 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
 </li>
 <li>
 Responsible for monitoring actual costs vs. plans and reports deviations
 </li>
 <li>
 Checks invoices without POs/GRs, books against planned primary costs
 </li>
 <li>
 Handle administration of change orders / variation sales
 </li>
 <li>
 Responsible for handling the contract / scope related claims in agreement with the Project Manager
 </li>
 <li>
 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li>
 <li>
 After the pre-closing review, in coordination with Project Manager and Supervisor
 
 
 </li>
 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or any related field.
 </li>
 <li>
 Minimum 2 -4 years of experience in administrative role.
 </li>
 <li>
 Excellent communication, presentation, and analytical skills.
 </li>
 <li>
 Excellent Microsoft office experience, SAP experience is a plus.
 </li>
 <li>
 Attention to details &ndash; You need to be an individual who is precise in their work, able to spot errors, and vigilant to ensure that any problems are corrected for accurate results.
 </li>
 <li>
 Highly motivated, goal-oriented, diligent, organized self-starter with an orientation towards a high level of customer service.
 </li>
 <li>
 Document controller experience, especially use of Aconex.
 
 
 </li>
 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 https://careers.kone.com/en/
 
</div>

Project Administrator & Document Controller

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