project support officer

Boskalis

<div><h3 class="jobSectionHeader"><b>How you can make your mark</b></h3><p>
We are seeking a meticulous and detail-oriented Project Support Officer to provide assistance with various projects within Boskalis. The successful candidate will be responsible for all HR Project Support tasks.</p><p>
The focus of this project support role is to assists in delivering HR (logistics) services related to different projects within Boskalis. This includes supporting onboarding procedures, crew changes, local logistics including visa arrangements, transportation and accommodation; implementing and maintaining HR Data System, implementing and maintaining Project Training Matrix/Registers.</p><p><b>
Your responsibilities as an HR Project support officer</b></p><ul><li>
Manage onboarding for all project-related personnel (staff, vessel crew, 3rd party laborers, and visitors) and coordinate with labor suppliers for recruitment.</li><li>
Oversee daily/weekly vessel crew changes and coordinate leave planning with Department Heads.</li><li>
Handle all local logistics, including visas, flights, transportation, and accommodation.</li><li>
Maintain accurate HR data systems, covering travel movements, leave schedules, time sheets, and personal records.</li><li>
Implement and monitor project training matrices and registers, and prepare regular manpower and travel reports.</li></ul><p><b>
Your qualities
</b></p><p>You can make your mark as HR Support Officer if you have:</p><ul><li>
Proven experience in a similar role within the offshore or maritime industry, or a strong willingness to learn, with excellent data entry skills and attention to detail.</li><li>
Proficient in MS Office, particularly Excel and Word, with the ability to manage and prioritize multiple tasks in a fast-paced environment.</li><li>
Strong organizational, multitasking, and time management skills, with openness to flexible working hours.</li><li>
Effective team collaboration and communication abilities.</li><li>
Demonstrates professionalism and can handle sensitive information with confidentiality.</li></ul><h3 class="jobSectionHeader"><b>
We offer</b></h3><p><b>
What you can expect
</b></p><ul><li>Career opportunities: We challenge you every day to get better. Together we realize your full personal and professional career by creating development opportunities.</li><li>
Warm welcome: We warmly welcome our new colleagues, so they feel at home as soon as possible. During your online onboarding program, we give you all the ins and outs of Boskalis!</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul><p><b>
Extra information
</b></p><ul><li>Your team: You will be part of HR Support team in Abu Dhabi.</li><li>
Full/part-time job: The position of HR Support Officer is a full-time job.</li><li>
Procedure: All you need to do to apply for a job is to complete the online application form and send it to us along with your CV and cover letter. As soon as you have sent your application, you will receive a confirmation email. Depending on the job, we will invite you for two or more interviews via Microsoft Teams or at our office. If both sides are happy to proceed after interviews, we will make you an offer to join Boskalis. After successfully completing all the steps in the procedure, we warmly welcome you to our organization.</li></ul><h3 class="jobSectionHeader"><b>
About Boskalis</b></h3><p>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.</p><p>
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!</p><h3 class="jobSectionHeader"><b>
Interested?</b></h3><p>
We&rsquo;ll be happy to answer your questions about the position of HR support officer. Please contact Catherine Buenaagua, corporate recruiter via our careers page.</p><p><b>
Interested?</b> Please apply by filling in your details and by uploading your cover letter and CV on our careers site.</p><p><b><i>
Disclaimer for recruitment and selection agencies
</i></b></p><p>We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.</p><p><i>
Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.</i></p><p>
LI- CB1</p></div>

HR Support Officer

United Nations

<div><div><div><div>Org. Setting and Reporting
</div><div>This position is located in the United Nations Development Coordination Office (UNDCO) Regional Office for Europe and Central Asia based in Istanbul. To ensure a United Nations that is fit-for-purpose to deliver on the ambition of the SDGs, the General Assembly adopted the most far-reaching development reforms in the history of the organization in May 2018. At the core of resolution 72/279 was the establishment of a reinvigorated, independent, impartial, and empowered Resident Coordinator (RC) system to support a new generation of UN country teams (UNCTs). A critical investment in RC system capacities is the strengthening of the Development Coordination Office (DCO), including, for the first time, at the regional level. The DCO Regional teams play a pivotal role in supporting the work of RCs, RC Offices (RCOs), and UNCTs and facilitating coordination of the UN's regional assets to deliver efficient and effective operational activities at the country level and in cross-border settings. The DCO Regional teams are part of DCO headquarters capacities, located in the same region as the countries within their remit. The Regional Director reports to the Assistant Secretary- General (ASG) and Director, DCO, as First Reporting Officer, and to the Chair of the Regional UN Sustainable Development Group (UNSDG) as Second Reporting Officer. The incumbent reports to the Regional Director, UNDCO, Istanbul.
</div></div><div><div>Responsibilities
</div><div>Within delegated authority, the Programme Assistant [Administration] is responsible for the following: &bull;Assists in the overall functioning of the UNDCO Regional Office. &bull;Provides substantive and administrative support in managing priorities and workflow of the regional office; coordinates and monitors multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner. &bull;Manages operational support activities (procurement, travel, leave management) for the Regional Office. &bull;Manages financial resources; provides reporting on use of funds, and tracks progress on workplan. &bull;Organizes procurement of consultants, and contract and vendor management. &bull;Provides logistical support for training, meetings, and events, and administrative support and correspondence management. &bull;Manages scheduling on behalf of the Regional Director. &bull;Organizes meetings, etc., handling all necessary arrangements. Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases. &bull;Provides assistance in support of planning and implementation activities/processes for the Regional Director, handling a large and highly complex component of the departmental programme/project initiatives. &bull;Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics. &bull;Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval. &bull;Maintains expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters. &bull;Oversees preparations of annual results and financial reporting and drafts minutes of regional meetings. &bull;Supports the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs). &bull;Compiles and analyzes basic data from a variety of sources (including UMOJA), summarizing and presenting conclusions for review by manager. &bull;Undertakes representational duties on behalf of the Regional Director. &bull;Screens and prioritizes incoming correspondence; compiles relevant background documents and references; identifies issues requiring the Regional Director &lsquo;s attention and refers others to relevant officers for appropriate disposition; monitors and follows-up on actions to be taken. &bull;Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.; scans reports provided by specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager. &bull;Independently handles a wide range of complex information requests; and drafts responses. &bull;Supports the Regional Director and other senior managers developing presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc. &bull;Performs other related duties, as required. Work implies frequent interaction with the following: UNDCO Director and R-DCO staff. UN Resident Coordinators and UN Country Teams. UNDCO Regional Desks Officers. UNSDG Representatives (including Regional Economic Commissions) and senior staff in UN Secretariat. Managers and staff within UNDCO. Chairs and leadership of regional and sub-regional inter-governmental regional bodies and regional directors UN offices, funds, programmes and specialized agencies. Representatives of Governments and representatives of partners organizations, including private sector, academia and non-governmental organizations. Senior officials within the UN Secretariat and UN system. Intergovernmental bodies, non-governmental organizations, government officials, ambassadors, representatives of the media, international organizations, etc. Results Expected: Demonstrates effective and independent handling of the administrative and office support requirements of the UNDCO Regional Office. Establishes effective office procedures and systems. Provides timely tracking and monitoring of processes, deadlines and initiates quality control of key outputs and appropriate follow-up actions, etc. Demonstrates initiative in identifying and resolving problems in the context of work assignments and functions. Effectively supervises mentors and trains office support staff. Discretely handles highly confidential and sensitive matters. Appropriately applies relevant policies, guidelines, procedures and processes. Effectively functions as a key communications link and liaison with a broad range of internal and external contacts, many of which at senior levels.
</div></div><div><div>Competencies
</div><div>Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others&rsquo; ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
</div></div><div><div>Education
</div><div>High school diploma or equivalent is required.
</div></div><div><div>Job - Specific Qualification
</div><div>Not available.
</div></div><div><div>Work Experience
</div><div>A minimum of seven years of experience in programme or project support and administration, technical cooperation, or related areas, is required. A minimum of three years of experience organizing and coordinating meetings, conferences and events is required. Experience with procurement and finance is desirable. Field experience in development cooperation is desirable. Experience in the United Nations system or a comparable international organization is desirable. Experience with inter-agency or inter-organizational collaboration in the development sector is desirable. Experience working in a multicultural team at country, regional, or global level is desirable. Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
</div></div><div><div>Languages
</div><div><div><div>English and French are the working languages of the United Nations Secretariat. For this job opening, English <b>and </b>Turkish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
</div><div><h2 class="jobSectionHeader"><b>Required Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>English </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Turkish </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
</div></div></div></div></div></div></div><div><div>Assessment
</div><div>Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
</div></div><div><div>Special Notice
</div><div>This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up-to-date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira &quot;Need Help?&quot; link.
</div></div><div><div>United Nations Considerations
</div><div>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term &ldquo;sexual exploitation&rdquo; means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term &ldquo;sexual abuse&rdquo; means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term &ldquo;sexual harassment&rdquo; means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator&rsquo;s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on &ldquo;Manuals&rdquo; in the &ldquo;Help&rdquo; tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

Programme Assistant (Administration), G6

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

Nouvo Recruitment (London) Ltd

<p>Our client based in St Albans requires a Project Administrator who will directly support the successful delivery of projects undertaken by the Delivery team (Voice, Connectivity, Networking, and IT) through effective facilitation, tracking and reporting.</p><p><strong>Job Objective</strong></p><ul><li>Act as the main point of contact for project communications.</li><li>Assist the Project Manager with planning, tracking, and reporting.</li><li>Maintain project documentation, schedules, and milestone tracking.</li><li>Coordinate resources, equipment, and materials.</li><li>Schedule, attend, and document meetings; follow up on action items.</li><li>Proactively address risks, delays, or budget concerns.</li><li>Support the sales team with order processing and operational coordination.</li><li>Help onboard and train new team members.</li><li>Contribute to post-project reviews and process improvements.</li></ul><p><strong>Key Tasks</strong></p><ul><li>End to end order provisioning to include entering product lines into</li><li>Take ownership and manage multiple deliverables at various stages of provisioning, and of varying levels of complexity.</li><li>Liaising with key suppliers to deliver against expectations, and collaboratively managing and maintaining effective working relationships.</li><li>Efficient and timely coordination of activities across all teams is vital to ensure customers receive the highest quality of service delivery.</li><li>This includes a clear and understandable line of communication between all parties on a weekly basis, even in the event of no real update.</li></ul><p><strong>Skills & Competencies:</strong></p><ul><li>Completing or completed PRINCE 2</li><li>Proactive and organised, with the ability to meet tight deadlines.</li><li>Strong communication skills both written and spoken.</li><li>Excellent attention to detail.</li><li>Analytical and inquisitive, with the ability to solve problems quickly and efficiently.</li></ul><p>Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Nouvo Recruitment London wishes you the best of luck in your job search.</p><p>Nouvo Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK.</p><img src="https://www.jobg8.com/Tracking.aspx?CY95c1eotcx2OqRTC7OMP3A5h3H3oAwed" width="0" height="0" />

Project Administrator

Renova Maria Technical Services

<p>Prepare quotations and cost comparisons by collecting information from vendors and subcontractors.

Maintain and update project documentation, correspondence, and reports.

Support the project team in drafting letters, NOCs, and official submissions.

Track timesheets, manpower lists, and material requests.

Coordinate with the estimation and procurement teams to ensure timely submission of quotes.

Assist in preparing project progress and expense reports for management.

Maintain organized digital and physical records for all ongoing projects.</p>

Project Administrator / Estimation Coordinator

Aspen Holdings

<br><div>
 <div>
 Description<br> </div>
 </div>
 <div>
 <div>
 <p>Office-based role - Dubai Office</p>
<p> </p>
<p> </p>
<p>Company Description</p>
<p> </p>
<p>Aspen TESS is Aspen's technology enabled shared services business, established to be a partner in unlocking business value through digital innovation and process efficiency. Aspen TESS will eliminate repetitive effort and use technology to optimize standardized processes, by delivering cost-effective services and innovative solutions to Aspen business units globally. </p>
<p>OBJECTIVE</p>
<p> </p>
<p>On more complex projects, support the Programme and/or Project Manager in achieving smooth execution and completion of project tasks. For less complex projects, take full control of all elements of a project lifecycle on and end-to-end basis, with oversight as defined for a particular project.</p>
 </div>
 </div>
<div>
 <div>
 Requirements<br> </div>
 </div>
 <div>
 <div>
 <p>KEY RESPONSIBILITIES</p>
<p> </p>
<p>Project Governance and administration:</p>
<p> </p>
<ul>
<li>Maintain Project records   organising and updating all project documentation, including project plans, schedules, budgets, RAID logs, meeting minutes and change requests to ensure transparency and a clear audit trail</li>
<li>Reporting   Preparing and distributing project status reports, progress updates and other relevant information to the Project Manager, Steering Committee and other Project Stakeholders as per communication plan and governance requirements</li>
<li>Track Key Performance Indicators (KPI s) against targets and/or baselines</li>
</ul>
<p> </p>
<p> </p>
<p>Communication and Stakeholder Engagement:</p>
<p> </p>
<ul>
<li>Facilitating Communication   act as a central point of contact for project-related communication, ensuring clear and timely information flows amongst team members, the Project Manager and Stakeholders</li>
<li>Scheduling and Coordinating Meetings   arrange, coordinate, document minutes and key decisions/action items</li>
<li>Disseminating Information   ensure that all Stakeholders are informed of any changes to the Project, decisions made, and key milestones</li>
<li>Liaising with Stakeholders   assist the Project Manager in communicating with Customers, Vendors and other parties to gather requirements, provide updates, address concerns, always operating within the established governance guidelines</li>
</ul>
<p> </p>
<p> </p>
<p>Monitoring and Tracking:</p>
<p> </p>
<ul>
<li>Tracking Progress   monitor the daily progress and tasks and deliverables against the project schedule and report any deviations or potential delays to the Project Manager</li>
<li>Issue and Risk Tracking   maintain all project logs, ensuring documentation, assignments to relevant Stakeholders, and ensure resolution or mitigation. Escalate significant issues or risks to the Project Manager or relevant governance body as per defined processes</li>
</ul>
<p> </p>
<p>ADMINISTRATIVE AND OPERATIONAL SUPPORT:</p>
<p> </p>
<ul>
<li>Assist with Financial and Budget tracking   help track project expenses, invoices, purchase orders, and other financial documents to ensure adherence to the approved budget</li>
<li>Supporting Change Control   assist in documenting and tracking change requests, ensuring that the correct processes are followed, and are properly approved by the relevant governance authority</li>
<li>Compliance   ensure that project activities adhere to policies and procedures, and any other regulatory or Group requirements, as defined within the governance framework</li>
<li>Promote best practices and relevant industry standards</li>
</ul>
<p> </p>
<p>QUALIFICATIONS &amp; EXPERIENCE</p>
<p> </p>
<ul>
<li>Computer proficiency incl. high skill level on Microsoft Office.</li>
<li>Diploma or degree in project administration/management</li>
<li>Project Management Professional (PMP) would be advantageous</li>
<li>3 to 5 years of experience in Project Controlling environment.</li>
<li>Proficiency in project administration tools such as Microsoft Project, MS Teams, MS Office</li>
</ul>
<p> </p>
 </div>
 </div>
<div>
 <div>
 Work Level<br> </div>
 </div>
 <div>
 <div>
 Skilled<br> </div>
 </div>
<div>
 <div>
 Job Type<br> </div>
 </div>
 <div>
 <div>
 Permanent<br> </div>
 </div>
<div>
 <div>
 Salary<br> </div>
 </div>
 <div>
 <div>
 Market Related<br> </div>
 </div>
<div>
 <div>
 EE Position<br> </div>
 </div>
 <div>
 <div>
 No<br> </div>
 </div>
<div>
 <div>
 Location<br> </div>
 </div>
 <div>
 <div>
 Dubai<br> </div>
 </div>
<br>

Project Coordinator Aspen TESS (Dubai)

Mace Group

<div><p>Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.</p><p>
The project:</p><p>
Mace has been appointed to partner on a new project focusing on the events industry in the Kingdom and build cutting-edge venues to host world-class events in the culture, entertainment, tourism, and sports sectors. Venues will include indoor arenas, art galleries, theatre&rsquo;s, and conference centres, horse-racing tracks, and motor racing tracks.</p><p>
You&rsquo;ll be responsible for:</p><ul><li>
Provides document management and general administrative support to the project team.</li><li>
Organizes internal and external meetings, including presentations, documents, and equipment setup.</li><li>
Maintains electronic file-sharing systems such as SharePoint and Unifier.</li><li>
Administers user access permissions to ensure secure and appropriate access.</li><li>
Conducts quality checks on all incoming documents as per standard procedures.</li><li>
Creates, updates, and manages distribution groups to ensure accurate information flow.</li><li>
Maintains the project work package matrix and assigns documents accordingly.</li><li>
Generates system reports as required by the project team.</li><li>
Ensures compliance with key processes like the RFI process.</li><li>
Develops workflows and process maps; arranges meetings and records minutes when needed.</li></ul><p>
You&rsquo;ll need to have:</p><ul><li>
Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.</li><li>
Middle East experience.</li><li>
Proficient in core IT systems, including Microsoft 365 (MS365) suite.</li><li>
Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.</li><li>
Solid understanding of core construction processes and project information flows.</li></ul><p>
Our values</p><p>
Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.</p><p>
Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.</p><p>
Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.</p><p>
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.</p><p>
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.</p><p>
#LI-Onsite</p></div>

Document Controller

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