project support specialist

Kiesland Development Services

Kiesland Design-Build, a 40 + year-old, Cincinnati-based Commercial Construction firm, is seeking an experienced Project Engineer &amp; Special Project Support Specialist to join our dynamic team.We are looking for a highly motivated, energetic, driven, and optimistic professional who is seeking to grow with a company that values teamwork, performance, and long-term development. This role will be a dynamic role that will take you all over the city on a daily basis, for meetings, to job-sites visits and leading job-site operations for a VIP-client. You will report to the Director of Business &amp; Strategy and support him with high-profile projects, sit-in client meetings, help with scheduling and calendar coordinating, and attend networking events periodically.This is not a typical 9am to 5pm role. We are looking for someone who has construction experience, preferably a Construction Management degree who sees themselves growing with our firm. This individual will gain comprehensive exposure to all aspects of the construction industry, including both field operations and business management. Through hands-on experience and mentorship, we will develop this person into a Project Manager within our organization.Kiesland Design-Build is The Official Commercial Construction Partner of FC Cincinnati.What We Are Offering You:&middot; 2 weeks of paid vacation&middot; 5 days of PTO&middot; 401k &ndash; Company Match Up To 6%&middot; Health, Dental, Vision and Long-Term Disability Offered&middot; Assigned company vehicle (Not a Take-Home Vehicle)&middot; You must be commercially insurable for this role&middot; Tickets to FC Cincinnati matches&middot; FC Cincinnati Philanthropy and Volunteer OpportunitiesA Day in the Life:Entry-Level Project Coordinator &amp; Special Project Support SpecialistPosition SummaryKiesland is seeking a highly organized, proactive, and detail-oriented Project Coordinator &amp; Special Projects Support Specialist to join our growing team. This role serves as a critical link between project operations, administrative functions, and client communications, helping ensure projects are executed efficiently and successfully from start to finish. The ideal candidate will support project teams, assist with special initiatives, maintain strong client relationships, and contribute to the overall success of our projects and organization. Prior construction industry experience is preferred, along with a strong desire to learn, grow, and build a long-term career in construction management.Key Responsibilities<ul><li>Support the Director of Business &amp; Strategy with putting projects together</li><li>Bidding and Estimating</li><li>Organizing Bid Walk-Throughs</li><li>Assembling Bids, Scopes of Work and Construction Schedules</li><li>Assist with scheduling of meetings for leadership team in the office</li><li>Attend meeting with existing, new and perspective clients with the firm&rsquo;s Principal and the Director of Business &amp; Strategy.</li><li>Coordinate activities between owners, architects, engineers, subcontractors, and suppliers.</li><li>Facilitate communication among project stakeholders.</li><li>Attend and document project meetings</li><li>Manage project drawings, specifications, and contracts.</li><li>Process Requests for Information (RFIs).</li><li>Review and track submittals and shop drawings.</li><li>Maintain accurate project records and documentation.</li><li>Assist in developing and updating project schedules.</li><li>Monitor project progress against milestones.</li><li>Identify potential delays and recommend corrective actions.</li><li>Coordinate material deliveries and workforce requirements.</li><li>Track project budgets and expenditures.</li><li>Assist with change orders and cost estimates.</li><li>Review subcontractor invoices and payment applications.</li><li>Monitor construction activities for compliance with plans and specifications.</li><li>Participate in inspections and quality assurance processes.</li><li>Document deficiencies and track corrective actions.</li><li>Ensure work meets company and client standards.</li><li>Support implementation of site safety programs.</li><li>Assist with bid solicitation and evaluation.</li><li>Coordinate procurement of materials and equipment.</li><li>Track subcontractor performance and contract compliance.</li><li>Resolve field issues related to materials and installations.</li><li>Review construction drawings and identify conflicts.</li><li>Assist with layout verification and field measurements.</li><li>Coordinate design clarifications with engineers and architects.</li><li>Support commissioning and project closeout activities.</li><li>Ensure compliance with company policies and construction industry documentation requirements.</li></ul>Required Qualifications<ul><li>Minimum 2 years of Construction Project Engineering experience.</li><li>Bachelors of Science in Construction Management or equivalent program/experience (Preferred).</li><li>Knowledge of construction, budgeting, estimating, bid preparation, AIA documentation, scheduling of trades, order and process of inspections, construction contracts, and construction payment processes.</li><li>Excellent organizational skills, strong attention to detail &amp; problem-solving skills</li><li>Ability to manage multiple priorities, projects and meet deadlines.</li><li>Proficient in Microsoft Office Suite, including Excel, Word, Projects, Outlook for emails and Teams for meetings.</li><li>Proficient in construction software, Kiesland utilizes Procore. Understanding Procore is a plus.</li><li>Extremely strong verbal and written communication skills.</li><li>Must be outgoing and bring value to projects and meetings.</li><li>An entrepreneurial mind-set is a plus.</li></ul>Schedule<ul><li>Full-time, Monday through Friday</li><li>There will occasionally be times, based on a client&rsquo;s needs, where you may need to be onsite over a weekend.</li><li>This is not a work from home position, however, there will be multiple days a week you may be off-site, working remote at project locations.</li><li>Direct Report: Director of Business &amp; Strategy</li></ul>Legal:Kiesland Design-Build is an Equal Opportunity Employer, Including VeteransOffice Location: Sharonville, OhioTo Apply:Please send resume to: hello@kiesland.comwww.kiesland.comPay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Cincinnati, OH 45241

Entry-Level Project Coordinator & Project Support Specialist

Astrea Group Trading & Contracting W.L.L.

We are hiring a Technical Assistant to support project documentation, reporting, and coordination between technical, commercial, and site teams.Key Responsibilities:<ul><li>Project management, control documentation, submittals, and registers.</li><li>Project Coordination between engineering, procurement, and site teams.</li><li>Track progress, prepare reports, and support project planning.</li><li>Maintain ERP database and ensure accurate data entry.</li><li>Support communication between departments and stakeholders.</li><li>Tendering and proposal preparations</li></ul>Experience Requirements:<ul><li>2 - 3 years project management/coordinator</li><li>Any 4-year degree or an engineering degree.</li><li>GCC and site experience is an advantage.</li></ul>Technical Skills:<ul><li>MS Excel</li><li>CAD</li><li>ERP systems</li><li>Project documentation &amp; coordination</li></ul>Work Location: In person

Female Technical Assistant

Talentoma

<div>
 
 Job Title: Remote Project Assistant
 
 
 
 
 
 
 Monthly Pay:
 
 $5,100 &ndash; $5,900
 
 
 
 
 
 
 Summary:
 
 
 
 The Remote Project Assistant supports project teams by handling administrative tasks, tracking progress, and helping maintain organized project operations.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
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 Assist with project coordination.
 </li>
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 Maintain project documentation.
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 Track deliverables and deadlines.
 </li>
 <li>
 Prepare project reports.
 </li>
 <li>
 Support meeting coordination.
 </li>
 <li>
 Facilitate team communication.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Project support or administrative experience preferred.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Effective communication abilities.
 </li>
 <li>
 Detail-oriented mindset.
 </li>
 <li>
 Ability to manage multiple tasks.
 </li>
 </ul>
 
 
 
 
 
 Perks &amp; Benefits:
 
 
 <ul>
 <li>
 Monthly pay: $5,100&ndash;$5,900
 </li>
 <li>
 Fully remote project support role
 </li>
 <li>
 Paid onboarding
 </li>
 <li>
 Career growth opportunities
 </li>
 <li>
 Long-term development potential
 </li>
 </ul>
</div>

Remote Project Assistant

Premier Demolition

Position SummaryThe Demolition Office Manager is responsible for overseeing the daily administrative, accounting, project support, and compliance functions of Premier Demolition. This position supports company operations through project setup, accounts payable and receivable, contract administration, job costing, permitting, insurance administration, licensing, fleet management, and general office operations.Key Responsibilities&middot; Set up and maintain new projects in QuickBooks, backlog reports, schedules, Workforce, and job files.&middot; Coordinate project permits, asbestos surveys, NESHAP notifications, dust permits, demolition permits, and related compliance requirements.&middot; Review, process, maintain, and distribute contracts, subcontract agreements, and project documentation.&middot; Prepare, price, track, and submit change orders and maintain related project records.&middot; Manage accounts payable, including invoice processing, vendor payments, payment tracking, and reporting.&middot; Manage accounts receivable, including invoicing, collections, lien waivers, payment tracking, and aging reports.&middot; Submit and manage invoices and supporting documents through Procore, Textura, GCPay, and other contractor payment platforms.&middot; Maintain project job costing records and assist with work-in-progress and financial reporting.&middot; Administer company insurance programs, certificates of insurance, claims, audits, and annual renewals.&middot; Maintain contractor licenses, business licenses, permits, registrations, and compliance documentation.&middot; Manage employee benefits administration, including medical insurance and 401(k) reporting and contributions.&middot; Maintain vehicle, trailer, equipment, and asset records, registrations, and compliance requirements.&middot; Coordinate contractor prequalification and recertification submissions.&middot; Establish and maintain vendor accounts, credit applications, and account records.&middot; Assist with scheduling, workforce management systems, inventory tracking, and project support activities.&middot; Serve as backup support for payroll processing when needed.&middot; Order office supplies, tools, equipment, dumpsters, and jobsite materials as required.&middot; Maintain organized electronic and physical records for projects, accounting, and company operations.&middot; Support ownership, operations, and field personnel with administrative, reporting, and special project needs.Qualifications&middot; Minimum 5 years of office management, accounting, demolition/construction administration, or related experience.&middot; Strong understanding of accounts payable, accounts receivable, invoicing, collections, and job costing.&middot; Experience using QuickBooks Desktop required.&middot; Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.&middot; Experience with Procore, Textura, GCPay, or similar construction management platforms preferred.&middot; Strong organizational, communication, and time management skills.&middot; Ability to manage multiple priorities in a fast-paced environment.&middot; Ability to maintain confidentiality and professionalism.DisclaimerThis job description is intended to describe the general duties of the position and is not an all-inclusive list of responsibilities.Pay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Demolition Office Manager

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Dagle Electrical Construction Corp

Job Overview We are seeking a dynamic and detail-oriented Assistant Project Manager to join our team and help drive successful project execution from initiation to completion. This is a full-time, on-site position located in Wilmington, MA. The Assistant Project Manager will support project oversight by collaborating with team members to ensure effective management and execution of electrical projects. Responsibilities include coordinating logistics, expediting materials, assisting with inspections, and maintaining project timetables. The role requires consistent communication, problem-solving, and ensuring operational efficiency in delivering high-quality results.Duties<ul><li>Assist in developing project plans, schedules, and budgets to align with client goals and company standards</li><li>Coordinate meetings, prepare agendas, take detailed minutes, and follow up on action items to keep projects on track</li><li>Manage administrative tasks such as data entry, filing, and maintaining project documentation using tools like Microsoft Office and Trimble</li><li>Support communication between team members, clients, vendors, and stakeholders through professional phone etiquette and multi-line phone systems</li><li>Monitor project timelines and deliverables; update project management software regularly to reflect current status</li><li>Perform clerical duties including proofreading documents, data entry, and maintaining accurate records for billing and bookkeeping purposes</li><li>Provide customer support by addressing inquiries promptly and professionally while maintaining positive relationships</li><li>Support the project team with personal assistant tasks</li></ul>Qualifications<ul><li>Bachelor's Degree in a related field or 0-2 years work experience</li><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and basic computer literacy</li><li>Previous clerical experience including data entry, filing, proofreading, and calendar management</li><li>Knowledge of bookkeeping experience is desirable but not required</li><li>Ability to prioritize tasks efficiently with strong time management skills</li><li>Experience in construction preferred but not required</li></ul>Join us as an Assistant Project Manager where your organizational talents will help shape successful projects while providing outstanding support across our office operations. We value energetic professionals eager to grow their careers in a collaborative environment that celebrates initiative and dedication!Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li></ul>Work Location: In person

Assistant Project Manager

Global Security Services, LLC

About Global Security Services (GSS)GSS is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in providing the U.S. government with professional support services. We pride ourselves on structured performance management, reliable service delivery, and strict adherence to internal controls and federal compliance standards.About the RoleGSS is seeking a highly organized Project Coordinator to support a critical federal travel compliance engagement. This role is essential to maintaining orderly performance in a deliverable-intensive environment, ensuring our technical staff can remain entirely focused on compliance analysis.Key Responsibilities:<ul><li>Provide comprehensive project coordination to ensure disciplined scheduling, document control, and submission integrity throughout the contract.</li><li>Support the assembly and timely submission of kickoff materials, monthly status reports, and final report packages.</li><li>Maintain and update central project trackers, including issues, findings, and improvement logs.</li><li>Reduce administrative burden on the technical team by managing the tracking, organizing, and packaging of recurring deliverables.</li></ul>Qualifications:<ul><li>Proven experience maintaining tracking logs, schedules, or recurring deliverable processes in a professional or government contracting environment.</li><li>Strong professional document control and submission support capabilities.</li><li>Exceptional responsiveness and organizational discipline.</li><li>Ability to seamlessly support issue tracking and status report assembly.</li></ul>Work Location: Remote

Project Coordinator / Administrative Support

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