project support specialist

Nutra Gulf

Position Overview:The Project Support Specialist plays a key role in coordinating and supporting manpower outsourcing projects, including recruitment, mobilization, and administrative functions. The role involves end-to-end coordination with clients, project teams, and internal departments to ensure timely sourcing, deployment, and management of manpower for various projects, particularly in the Oil &amp; Gas and industrial sectors.Key Responsibilities:Project Coordination &amp; Support&middot; Support the planning, execution, and monitoring of manpower outsourcing projects.&middot; Coordinate with clients regarding project requirements, schedules, and manpower planning.&middot; Maintain project-related documentation, timesheets, and reports.&middot; Ensure timely mobilization and demobilization of workforce as per project timelines.&middot; Prepare and update project status reports and manpower deployment trackers.&middot; Assist in preparing tenders, proposals, and manpower quotations.Recruitment &amp; Sourcing&middot; Identify, source, and shortlist qualified candidates as per client and project requirements.&middot; Coordinate with recruitment agencies, online portals, and internal databases for candidate sourcing.&middot; Conduct initial screening and arrange interviews in coordination with the client.&middot; Ensure all documentation (CVs, certificates, experience letters, etc.) are complete and accurate before submission.&middot; Maintain and update the candidate pool and recruitment tracking sheets.&middot; Support the visa processing and onboarding formalities for selected candidates.Administrative &amp; Coordination Duties&middot; Coordinate with HR, finance, and logistics departments for project-related requirements.&middot; Ensure compliance with company and client HSE, quality, and operational policies.&middot; Track project costs and ensure accurate invoicing as per contract terms.&middot; Prepare minutes of meetings and follow up on pending actions.SkillsQualifications and Skills:&middot; Bachelor&rsquo;s Degree in Business Administration, Human Resources, or Engineering.&middot; Minimum 3&ndash;5 years of experience in project coordination and recruitment, preferably in manpower outsourcing or Oil &amp; Gas sectors.&middot; Proven experience in sourcing technical and non-technical manpower for large-scale projects.&middot; Proficiency in MS Office (Excel, Word, PowerPoint) and recruitment portals (e.g., Naukri Gulf, Indeed, LinkedIn).&middot; Excellent communication, organizational, and interpersonal skills.&middot; Ability to multitask and handle tight deadlines efficiently.&middot; Knowledge of visa processing, mobilization, and client documentation requirements in GCC is an advantage.Key Competencies:&middot; Strong sourcing and recruitment ability&middot; Project coordination and follow-up&middot; Client and candidate relationship management&middot; Documentation accuracy and attention to detail&middot; Proactive and result-oriented approach&middot; Team collaboration and adaptabilityJob Type: Full-time

Project Support Specialist (Manpower)

Coptic Orphans

<div>Program Specialist 
Purpose of the Job
The Program Specialist (NAP) plays a key role in ensuring the effective implementation of the Not Alone Program by providing comprehensive technical support. This includes coordinating program activities, managing data and documentation, supporting Monitoring &amp; Evaluation (M&amp;E) processes, and facilitating communication between the field and the Cairo office. The role also contributes to training and capacity building for field teams, ensures compliance with program quality standards, and assists in program reporting and knowledge sharing. By combining strong attention to detail with an understanding of overall program objectives, the Program Specialist helps connect program components and stakeholders to enhance program impact. 
Essential Functions and Responsibilities
Program Coordination and Support<ul><li>
Track progress of program cycles, including workshops, rep meetings.</li><li>
Maintain centralized calendars, trackers, and implementation schedules.</li><li>
Follow up on field team deliverables and escalate delays or issues to the Sr. Program Manager.</li><li>
Design and coordinate the rollout of new forms, tools, and updates in collaboration with the field team, as directed by program management.</li><li>
Handle correspondence with external organizations on matters such as scholarship requests and other program-related inquiries.</li></ul> 
Monitoring and Evaluation (M&amp;E)<ul><li>
Apply approved M&amp;E tools to gather, track, and assess program outputs.</li><li>
Consolidate data from the field and flag inconsistencies or reporting gaps.</li><li>
Contribute to assessments, surveys, and data quality reviews.</li><li>
Support the development of periodic reports, learning reflections, and recommendations for program improvement.</li></ul> 
Data Management and Documentation<ul><li>
Collect, validate, and enter program data into approved systems and tools.</li><li>
Maintain organized digital and physical records for all program activities and reports.</li><li>
Review field submissions for completeness and accuracy.</li><li>
Generate summaries and dashboards to support reporting and decision-making.</li><li>
Update and maintain program manuals and documentation (e.g., Reps' handbook) to reflect the latest guidelines.</li><li>
Draft, edit, and format program letters, forms, and summary documents.</li></ul> 
Required Education, Experience, Knowledge and Skills<ul><li>
Bachelor's degree in social sciences, development studies, or a related field.
</li><li>1 - 3 years of experience in NGO program coordination, project support or administration.</li><li>
Good organizational and time management skills, with attention to detail</li><li>
Proficiency in Microsoft office suite (especially excel and word); experience using databases or tracking tools is preferred
</li><li>Proficient in both written and spoken English
</li><li>Basic knowledge of M &amp; E tools
</li><li>Good organizational and time management skill, will attention to detail.</li><li>
Ability to coordinate across teams, prioritize tasks, and meet deadlines</li><li>
Experience working with or supporting the Coptic Community is an asset</li></ul>
Travel and Working requirements<ul><li>
Typical Office environment: walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel.</li><li>
Travel throughout Egypt may reach as much as 30% of the time.</li><li>
Working outside official hours and on weekends may be required.</li></ul></div>

Program Specialist

Hitachi Energy

<div>Description
The opportunity
To build and grow the Play a crucial role in assisting project managers and teams in the successful execution and completion of various projects. This role requires excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks simultaneously. The Project Support Specialist will be responsible for coordinating project schedules, maintaining documentation, tracking project progress, and ensuring that all project-related activities are carried out efficiently and effectively. Tracks departmental budgets and forecasts future budget needs. May plan and coordinate special events. May maintain and update the departmental website.
How you&rsquo;ll make an impact<ul><li>
You will assist project managers in planning and executing project activities and maintain and update project documentation and records.</li><li>
You will coordinate project schedules and monitor deadlines and prepare and distribute project status reports and presentations.</li><li>
You will identify and communicate potential project risks and issues and support project meetings by preparing agendas, taking minutes, and following up on action items.</li><li>
You will collaborate with team members and stakeholders to ensure clear communication and alignment.</li><li>
You will coordinate between the team leader and Project managers for logging and following the NCRs on the system.</li><li>
You will coordinate with team leaders&amp; project s managers for projects executions and support the Projects Managers on their admin requests such 
as traveling and hotel related.</li><li>
You will support the training activity for the team and related administration task and preparing documentation and projects Reports editing reports, 
presentations, organization charts, correspondence, etc.</li><li>
You will Conducting analysis of plan versus actual project performance under the supervision of the Project Manager or Project Planning &amp; Controls Manager.</li><li>
You will be filing, organizing, and maintaining documents (physical and digital) and supporting invoices issue, submittal and acknowledgement.</li><li>
You will be preparing materials for and assisting in project reviews. Updating project (cost), monitoring, controlling, and releasing requests for invoices, based on instructions from the Project Manager and supporting training.</li><li>
You will manager by arrange a Training Material or Logistic files and facilities for training Supporting other function as required and assisting project and managers in planning, executing, and monitoring project progress.</li><li>
You will be maintaining project documentation, including plans, reports, and updates and scheduling and coordinating meetings, ensuring.</li><li>
You will Preparing and logging all NCR site related on the System. 
(SAP) as well following the closer of it assisting in the preparation of project presentations and meetings documentation with stakeholders and communication liaison between project team members and external parties.</li><li>
You will be tracking project timelines, milestones, and deadlines and organizing &amp; maintaining project files and records for easy retrieval and supporting the outlook of the budget monitoring processes and assisting with the operation manager the risk management.</li><li>
You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</li><li>
Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>
Your background<ul><li>
A bachelor&rsquo;s degree in business administration, or diploma in Project Management, or related field is preferred.</li><li>
Minimum 2 experience in an administrative role or project support position is advantageous.</li><li>
Strong organizational and multitasking abilities and Microsoft Office skills (Word, Excel, PowerPoint) is preferred. As well Microsoft Planning tools.</li><li>
Proficiency in both spoken &amp; written English language is required.</li></ul><h2 class="jobSectionHeader">
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2 class="jobSectionHeader">
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

GIS I&C Supervisor

Wood PLC

<div>Remarkable people, trusted by clients to design and advance the world.
Wood is currently seeking a Project Reporting Coordinator to support our Projects business. Ma&rsquo;aden is executing a strategic project to develop a new gold mine and processing facility in alignment with the Kingdom&rsquo;s Vision 2030 and Ma&rsquo;aden&rsquo;s 2040 Strategic Objectives. Located in Ar Rjum, KSA</div>
 <div>What we can offer
<ul><li>Medical Insurance - Ensures specialist care is available to you and eligible family members residing in country. Pre-existing medical conditions are covered. No limit on number of children covered under the policy however age and coverage limits apply in line with KSA CCHI rules. Option to select higher medical cover payable at employees own expense.
</li><li>Employee Assistance Programme - Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The program helps support your mental, physical, social &amp; financial well-being.
</li><li>GOSI (Social Insurance) - Payable to KSA employees, social insurance contributions are paid by the company in line with Government legislation to cover occupational hazards.
</li><li>End of Service Gratuity - In line with KSA Labour Law, all employees are eligible for an End of Service benefit.
</li><li>Examination Leave - Upon company approval to enroll in an education institute or to continue within such institution, employees have the right to fully paid leave to sit for an examination of an unrepeated year. Leave duration is based on the days of actual examination and must be applied for no less than fifteen days prior exam
</li><li>Professional Memberships - One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
</li><li>Inspire Awards - Our annual awards programme is all about recognising and celebrating our inspirational colleagues &ndash; those designing the future, upholding our values and playing a pivotal role in delivering our strategy. Employees can recognise those who inspire them and make their day by nominating them for their hard work, innovation and tenacity.
</li><li>Long Service Award - Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones.
</li><li>Career Development Champions - Prioritizes structured growth through goal setting and resource utilization. Employees use tools for planning and feedback, with managers actively coaching and mentoring to support advancement. Continuous learning and development are emphasized to help employees achieve their career goals effectively.
</li></ul>Wood will support Ma&rsquo;aden&rsquo;s PMT in ensuring successful execution and control of the project by:
&bull; Assists project team with day-to-day support of the project or site
&bull; Organizes and expedites flow of work through project or site and initiates follow up action
&bull; Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
&bull; Assists with setup, development and coordination of site-specific PMP and PIFs
&bull; Sets up and maintains hard copy and electronic site file directories
&bull; Issues and approves access to shared project drives and websites
&bull; Ensures the correct functioning of facilities, office and/or business support services.
&bull; Performs clerical, administrative and general office duties including transcription, typing, and recording
&bull; Ensures reports and documents follow company and project standards and quality
&bull; Manages project specific forms and instructions
&bull; Coordinates, schedules and prepares information for meetings and appointments
&bull; Assists field operations with completion of daily time sheets
&bull; Assists with onboarding/orientation of personnel
&bull; Assists with internal and external project audits
&bull; Arranges travel, accommodations and car rentals
&bull; Prepares letters and memoranda for manager&rsquo;s review
&bull; Gathers data and material information to be billed
&bull; Scans, emails, answers phones, makes copies</div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected
&bull; Five years of project/admin experience in the Engineering and Construction industry desirable.
&bull; Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
&bull; Oracle experience a plus
&bull; Ability to correspond and interact with others in a courteous and professional manner
&bull; Possess good organizational skills
&bull; Self motivated to learn
&bull; Bilingual a plus
&bull; Must have valid Driver's License</div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Project Reporting Coordinator

iSchool

<div>
 iSchool, a leading EdTech platform in Egypt, is on the lookout for a dedicated Project Coordinator to support our project management efforts and ensure our initiatives are executed smoothly and efficiently. As a Project Coordinator, you will assist in the organization of projects, manage timelines, and facilitate communication between team members to ensure that all project goals are met.
 
 
 In this role, you will work closely with the Project Manager and cross-functional teams to help track project progress, prepare documentation, and support the overall project delivery within scope and deadlines.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the development and monitoring of project plans and schedules
 </li>
 <li>
 Coordinate project activities, resources, and communication among team members
 </li>
 <li>
 Prepare and maintain project documentation, including status reports, meeting notes, and timelines
 </li>
 <li>
 Help manage project budgets and resource allocations as needed
 </li>
 <li>
 Facilitate team meetings, providing agendas and documenting action items
 </li>
 <li>
 Ensure adherence to project protocols and best practices
 </li>
 <li>
 Provide support in identifying and mitigating risks to the project
 </li>
 <li>
 Collaborate with different departments to ensure project alignment and goal achievement
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in a relevant field such as business administration, education, or project management
 </li>
 <li>
 at least a year of experience in project coordination or administration
 </li>
 <li>
 Strong organizational skills, attention to detail, and the ability to manage multiple tasks
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Familiarity with project management tools and software
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams
 </li>
 <li>
 Proactive problem-solving skills and a positive attitude towards challenges
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Compatible Salary
 </li>
 <li>
 Incentives and Bonuses
 </li>
 <li>
 Social and Medical Insurance
 </li>
 <li>
 Learning &amp; Development Opportunities
 </li>
 </ul>
</div>

Project Coordinator

<div>iSchool, a leading EdTech platform in Egypt, is on the lookout for a dedicated Project Coordinator to support our project management efforts and ensure our initiatives are executed smoothly and efficiently. As a Project Coordinator, you will assist in the organization of projects, manage timelines, and facilitate communication between team members to ensure that all project goals are met.
In this role, you will work closely with the Project Manager and cross-functional teams to help track project progress, prepare documentation, and support the overall project delivery within scope and deadlines.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Assist in the development and monitoring of project plans and schedules.</li>
<li>Coordinate project activities, resources, and communication among team members.</li>
<li>Prepare and maintain project documentation, including status reports, meeting notes, and timelines.</li>
<li>Help manage project budgets and resource allocations as needed.</li>
<li>Facilitate team meetings, providing agendas and documenting action items.</li>
<li>Ensure adherence to project protocols and best practices.</li>
<li>Provide support in identifying and mitigating risks to the project.</li>
<li>Collaborate with different departments to ensure project alignment and goal achievement.</li>
</ul>Requirements<ul>
<li>
Bachelor's degree in a relevant field such as business administration, education, or project management.</li>
<li>at least a year of experience in project coordination or administration.</li>
<li>Strong organizational skills, attention to detail, and the ability to manage multiple tasks.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Familiarity with project management tools and software.</li>
<li>Ability to work collaboratively with cross-functional teams.</li>
<li>Proactive problem-solving skills and a positive attitude towards challenges.</li>
</ul>
Benefits<ul><li><ul>
<li>
Compatible Salary.</li>
<li>Incentives and Bonuses.</li>
<li>Social and Medical Insurance.</li>
<li>Learning &amp; Development Opportunities.</li></ul></li></ul></div>

Confidential Government

<div>
 
 To support the planning, coordination, and execution of consulting projects by assisting the project team, managing administrative tasks, coordinating schedules, and ensuring efficient communication between internal and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in the planning and scheduling of project activities and timelines.
 </li>
 <li>
 Coordinate communication between project managers, consultants, clients, and internal teams.
 </li>
 <li>
 Prepare and maintain project documentation including reports, meeting minutes, schedules, and progress trackers.
 </li>
 <li>
 Support in organizing workshops, training sessions, client meetings, and site visits.
 </li>
 <li>
 Monitor project progress and follow up on tasks to ensure deadlines are met.
 </li>
 <li>
 Assist in preparing proposals, presentations, and project status updates.
 </li>
 <li>
 Help identify project risks and escalate issues to the project manager when needed.
 </li>
 <li>
 Manage project files and ensure documents are properly archived and accessible.
 </li>
 <li>
 Support procurement and resource allocation when required.
 </li>
 <li>
 Maintain professional communication with clients and ensure a positive service experience.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 
 2 years of experience
 
 in project coordination.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project tracking tools (e.g., MS Project, Trello, Asana).
 </li>
 <li>
 Ability to work collaboratively within a team and handle multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills:
 
 
 <ul>
 <li>
 Basic knowledge of project management methodologies (PMP training is a plus).
 </li>
 <li>
 Ability to prepare reports and summaries clearly and professionally.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
 
 
</div>

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