project support specialist

Arora Engineers

<div>Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support.
Essential Functions:
<ul><li>Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations.</li><li>
Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance.</li><li>
Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation.</li><li>
Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making.</li><li>
Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards.</li></ul>
Secondary Functions:<ul><li>
Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager</li><li>
Day-to-day tasks.</li></ul>
Needed Skills:<ul><li>
Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
</li><li>Ability to maintain confidentiality.</li><li>
Excellent communication skills, particularly phone skills, written and spoken English.</li><li>
Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.</li><li>
Ability to work as a team member and to collaborate across all levels in the organization.</li><li>
Demonstrate ability to use time management techniques.</li><li>
Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders.</li><li>
Ability to create and maintain professional working relationships with colleagues, vendors, and visitors.</li><li>
Willing and able to travel to other office sites when needed.
</li><li>Hold a legal right to work in the US.</li></ul>
Education/Experience Minimum:<ul><li>
Background in A/E or construction field preferred or pursuing a related field of study</li><li>
Administrative work experience preferred.</li></ul>
ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.</div>

Project Administrator Intern

JOE & THE JUICE

<div>
 
 
 Company Overview
 
 
 
 
 
 
 JOE &amp; THE JUICE is a global, people-centric food and beverage brand founded in Copenhagen in 2002. With more than 400 stores across 17 countries, JOE &amp; THE JUICE is redefining fast casual through its unique blend of health-forward products, energetic culture, and commitment to experience, convenience, and sustainability.
 
 
 
 
 
 As we accelerate expansion in the United States&mdash;with a goal to triple our footprint over the next 3&ndash;4 years&mdash;we are hiring a
 
 Project Coordinator, Construction
 
 to support our business as we grow on this ambitious growth trajectory.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 The Project Coordinator will provide essential support to the Development &amp; Construction team at JOE &amp; THE JUICE, ensuring that projects run smoothly from planning through completion. This role requires an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities simultaneously.
 
 
 
 
 
 Based in our US headquarters in SoHo, New York City, the Project Coordinator will work closely with Construction and Procurement Managers to support day-to-day operations, vendor coordination, and project execution. This role will require occasional travel to project sites and flexibility for limited remote work as agreed with management.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide day-to-day support to Construction and Procurement Managers on project-related tasks.
 </li>
 <li>
 Manage invoice processing and follow-up with vendors and the finance team.
 </li>
 <li>
 Coordinate deliveries to construction sites, ensuring accuracy and timely completion.
 </li>
 <li>
 Develop and maintain spreadsheets, databases, and tracking tools to monitor project status, risks, budget, and schedule.
 </li>
 <li>
 Draft and distribute project communications, including weekly updates to vendors, consultants, and internal stakeholders.
 </li>
 <li>
 Attend project meetings, take minutes, and distribute notes.
 </li>
 <li>
 Conduct research on permits, codes, and compliance requirements across US jurisdictions.
 </li>
 <li>
 Visit project sites to take photos, measurements, and support vendor access.
 </li>
 <li>
 Collaborate with landlords, architects, contractors, expediters, and building departments to keep projects on track.
 </li>
 <li>
 Perform light design review tasks (e.g., verifying furniture/equipment counts in plans).
 </li>
 <li>
 Support the construction team with ad hoc projects and special requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Construction Management, Project Management, Supply Chain, Architecture, or Engineering preferred. Equivalent experience may substitute for education.
 </li>
 <li>
 1&ndash;3 years of relevant experience in project coordination, clerical tasks, vendor communication, or invoice processing.
 </li>
 <li>
 Familiarity with project management platforms (MS Project, Procore, or similar) preferred.
 </li>
 <li>
 Exposure to construction, project management, procurement, or finance environments is ideal.
 </li>
 <li>
 Highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 Strong written and verbal communication skills; comfortable engaging with internal teams and external partners.
 </li>
 <li>
 Willingness to occasionally work outside typical office hours based on project needs.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 
 
 <ul>
 <li>
 A high-impact role in a well-known international brand
 </li>
 <li>
 Growth company mindset with career development potential
 </li>
 <li>
 Medical/dental/vision coverage
 </li>
 <li>
 Commuter reimbursement account through AMERIFLEX
 </li>
 <li>
 401k plan
 </li>
 <li>
 Employee perks to save on travel, entertainment, and more.
 </li>
 <li>
 Employee meal plan
 </li>
 <li>
 Free coffee &ndash; duh&rsquo;
 </li>
 <li>
 New parent leave
 </li>
 <li>
 A collaborative team of people who live our core values and have your back
 </li>
 </ul>
 
 
 
 
 
 At Joe, we&rsquo;re proud to be an equal opportunity employer. We&rsquo;re committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants &mdash; no matter your race, gender, age, religion, sexual orientation, or background.
 
 
 
 
 
 
 
 NOTICE OF NON-DISCRIMINATION POLICY
 
 
</div>

Project Coordinator, Construction

The Parker Company

PURCHASING/ PROJECT COORDINATORThe Coordinator will support the Project Director and/or Manager with project related activities.GENERAL SCOPE RESPONSIBILITIES <ul><li>Entering design specifications into purchasing system</li><li>Obtain quotations from vendors and assist with updating budgets</li><li>Issuing purchase orders, monitoring status of orders and resolving issues with suppliers</li></ul>REQUIRED EXPERIENCE AND SKILLS <ul><li>Strong multi-tasking and organizational skills</li><li>Proficient in Microsoft Excel and Word</li><li>Excellent communication skills, both verbal and written</li><li>Strong command of English language, bi-lingual (Spanish) a plus</li><li>Purchasing experience required</li><li>Four-year college degree in management, business, operations, hospitality or a related field desirable</li></ul>The Parker Company is a global leader in hospitality procurement and fulfillment, specializing in: furniture, fixtures and equipment (FF&amp;E) procurement; operating supplies and equipment (OS&amp;E) procurement; on-line reordering of operating supplies; warehousing; transportation; on-site coordination; and installation. We are one of the world&rsquo;s largest independent providers of hotel procurement services. With over 50 years of hospitality procurement services and the most experienced staff in the industry, The Parker Company offers an unparalleled level of service and industry expertise.http://www.parkerinternational.com/Job Type: Full-timePay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Purchasing Coordinator

LeFrak

<div>
 
 General Summary
 
 
 
 We are seeking an organized, detail-oriented, and motivated
 
 Project Coordinator
 
 to join our Procurement team. This is an entry-level position ideal for recent graduates who are eager to start their careers in procurement, vendor management, and project coordination. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities.
 
 
 
 Essential Job Functions/Responsibilities
 
 
 
 <ul>
 <li>
 Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
 </li>
 <li>
 Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
 </li>
 <li>
 Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
 </li>
 <li>
 Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
 </li>
 <li>
 Track vendor compliance, insurance renewals, and performance metrics.
 </li>
 <li>
 Assist in creating and maintaining procurement and estimating project schedules.
 </li>
 <li>
 Track milestones, deliverables, and budget updates for active projects.
 </li>
 <li>
 Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
 </li>
 <li>
 Support the preparation of project status reports and presentations for leadership review.
 </li>
 <li>
 Gather and organize cost data from vendors and subcontractors for estimating purposes.
 </li>
 <li>
 Assist in preparing cost analyses and bid leveling sheets for management review.
 </li>
 <li>
 Research market pricing and trends to support accurate cost estimates.
 </li>
 <li>
 Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
 </li>
 <li>
 Maintain organized digital records for vendor documentation, contracts, and project files.
 </li>
 <li>
 Prepare reports, spreadsheets, and presentations as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Level Degree is required
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to handle multiple priorities.
 </li>
 <li>
 Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
 </li>
 <li>
 Analytical mindset with attention to detail and accuracy.
 </li>
 </ul>
</div>

Project Coordinator- Procurement

Bernini Interiors FZC LLC

Job Description: We are looking for a proactive and detail-oriented Project Coordinator to support the planning, execution, and delivery of our projects. The candidate will work closely with project managers, site teams, and clients to ensure smooth coordination of tasks, timely communication, and efficient project progress.Key Responsibilities:<ul><li>Assist in planning and scheduling project activities, ensuring timelines are met.</li><li>Coordinate with site teams, contractors, suppliers, and clients to streamline operations.</li><li>Prepare and maintain project documentation, reports, and records.</li><li>Track project progress and escalate issues or delays to the project manager.</li><li>Support procurement by following up with suppliers and ensuring timely delivery of materials.</li><li>Assist in managing budgets, expenses, and project-related administrative work.</li><li>Ensure compliance with company policies, quality standards, and health &amp; safety requirements.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field (preferred).</li><li>Minimum 2&ndash;4 years of experience in project coordination, preferably in construction/interior fit-out/contracting.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Residence visa is mandatory (candidates without residence visa will not be considered).</li><li>Immediate Joining within 2 days</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have valid residence visa</li><li>Can you join immediately without any notice period</li></ul>

Project Coordinator

Jari Solutions

<div>
 We are seeking a highly skilled
 
 IT
 
 
 Project Coordinator
 
 for one of our biggest clients, a well-known government entity in Riyadh.
 
 
 
 Industry:
 
 Aviation
 
 
 
 Work Model:
 
 On-site
 
 
 
 Location:
 
 Riyadh
 
 
 
 Job Summary
 
 
 
 The Project Coordinator will support project management activities by tracking schedules, maintaining documentation, and coordinating resources to ensure smooth project execution. This role is essential in assisting project managers with compliance, governance, and reporting, while facilitating effective communication across project teams and stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support project planning, scheduling, and documentation to ensure smooth execution.
 </li>
 <li>
 Monitor project progress, update tracking tools, and highlight risks or delays.
 </li>
 <li>
 Assist in preparing reports, dashboards, and presentations for management and stakeholders.
 </li>
 <li>
 Facilitate communication and collaboration between project team members.
 </li>
 <li>
 Help manage risks, issues, and change requests in coordination with the project manager.
 </li>
 <li>
 Ensure compliance with PMO governance frameworks, standards, and processes.
 </li>
 <li>
 Maintain accurate project documentation and archives for audit and reporting purposes
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum of +3 years of experience in Project Coordination or a related role.
 </li>
 <li>
 Bachelor&rsquo;s degree in Project Management, Business Administration, IT, or a related field.
 </li>
 <li>
 Aviation industry experience is preferred.
 </li>
 <li>
 Strong organizational and coordination skills with the ability to manage multiple priorities.
 </li>
 <li>
 Excellent attention to detail and strong documentation skills.
 </li>
 <li>
 Excellent problem-solving and analytical skills.
 </li>
 <li>
 Strong communication skills, both verbal and written.
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment.
 </li>
 <li>
 Certifications: Project Coordination / PMO Tools Certification (preferred).
 </li>
 </ul>
</div>

IT Project Coordinator – Saudi National

Swiss Hospitality

<div>We are seeking a highly organized and proactive Project Coordinator to support the planning, of company projects. The role involves coordinating between departments, tracking progress, ensuring deliverables are met on time, and maintaining clear communication with all stakeholders. The successful candidate will be detail-oriented, adaptable, and eager to develop professional skills in project management within a fast-paced business environment.
Key Responsibilities:<ul>
<li>Assist in the development of project plans, timelines, and milestones.</li>
<li>Coordinate meetings, prepare agendas, and document minutes.</li>
<li>Track project deliverables and deadlines, reporting updates to the Project Manager.</li>
<li>Support cross-functional communication to ensure smooth project execution.</li>
<li>Maintain project documentation, files, and progress reports.</li>
<li>Assist in identifying risks or delays and propose solutions.</li>
<li>Ensure compliance with internal project management standards and policies.</li>
</ul>Requirements<ul><li><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.</li>
<li>Eligible as per Tamheer program regulations.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent communication skills in both Arabic and English.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Eagerness to learn and develop project coordination skills.</li>
<li>Based full-time in Riyadh.</li></ul></li></ul></div>

Project Coordinator (Tamheer Program)

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