projects coordinator

CTS GLOBAL

<div>
 
 
 We are looking for a highly organized, detail-oriented, and excellent interpersonal and communication skills project coordinator with a pivotal role in assisting and coordinating various projects across the organization, by ensuring successful execution and completion of projects. In addition, organizing project activities, tracking deadlines and deliverables, and facilitating effective communication among team members.
 
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
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 Preparation of costing, budgeting, offers, and handling projects until completion with high values as instructed.
 
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 Review and preparation of tender/bid documents with the help of the Project Manager and submit the client to prequalify for the project.
 
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 Keep a record of all documentation and communications related to the project separately and in a proper manner.
 
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 Prepare, maintain, and communicate project schedules to ensure that delivery timescales will be achieved.
 
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 Monitor project progress and adjust as required.
 
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 Assist Project Managers with the coordination of resources, equipment, meetings, and information, and organize the Projects with the goal of getting them completed on time and within the budget.
 
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 Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
 
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 Organizing, attending, and participating in stakeholder meetings.
 
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 Documenting and following up on important actions and decisions from meetings.
 
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 Preparing necessary presentation materials for meetings.
 
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 Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
 
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 Assess project risks and issues and provide solutions where applicable.
 
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 Ensure stakeholder views are managed to project the best solution.
 
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 Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
 
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 Create a project management calendar for fulfilling each goal and objective.
 
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 Manage project development from initiation to closure.
 
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 Work with the Department Head and Project Manager to complete the project charter outlining scope, goals, deliverables, required resources, budget, and timing.
 
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 Self-motivated with the ability to work well both individually and in a team-oriented, collaborative environment.
 
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 Ability to listen and respond objectively to new ideas.
 
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 Ensure that all contracted project liabilities, obligations, and rights are understood and controlled.
 
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 Carry out other duties from time to time, as reasonably instructed by the Project Managers or by the Department head.
 
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 Qualification and experience:
 
 
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 Bachelor's degree in a relevant field such as business administration, project management, or a related discipline
 
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 Proven experience (2-3 years) in project coordination or a similar role.
 
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 Proficiency in Microsoft Office Suite. Knowledge of Sales Force Software is an advantage.
 
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 Technical background with the ability to understand and articulate complex technical concepts to both technical and non-technical audiences.
 
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 Solid knowledge of relevant technologies, products, and industry trends.
 
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 Specific and Additional Skills:
 
 
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 Strong organizational and multitasking abilities, with exceptional attention to detail
 
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 Excellent communication skills, both written and verbal, with the ability to effectively collaborate with cross-functional teams.
 
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 Knowledge of project management tools and software
 
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 Ability to prioritize tasks and meet deadlines in a fast-paced environment.
 
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 Strong problem-solving skills and the ability to think critically.
 
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 Knowledge of best practices in project management methodologies
 
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 Ability to adapt to changing priorities and handle multiple projects simultaneously.
 
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 Excellent interpersonal and leadership qualities, with the ability to build and maintain strong working relationships.
 
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 </ul>
 
 
 
 
 
 Due to the high number of applicants, please note that only shortlisted candidates will be contacted.
 
 
</div>

Projects Coordinator

Penspen

<div>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. (https://www.penspen.com) 


We are looking for a a Senior Projects Coordinator (Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.

The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan. 


The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects. 


The position is based in Khafji, Saudi Arabia.

 Knowledge / Experience (Skills) Required
<ul>
<li>At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).</li>
<li>At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.</li>
<li>PMC experience at similar role for at least several years is preferable.</li>
<li>Knowledge of Saudi Aramco procedures/practices is beneficial.</li>
<li>Computer literate with all MS Packages, particularly Word and Excel proficient.</li></ul> 


Qualifications:
<ul><li>An Engineering Degree in a relevant discipline.</li></ul> 


 If you have the skills and are interested to apply at a.sikarwar@penspen.com, please share the CV by clicking this

https://careers.penspen.com/vacancy/senior-projects-coordinator-offshore-599075.html#hs_show_apply_popup=true 


#LI-BA1</div>

Senior Projects Coordinator (Offshore)

Vanderbilt University Medical Center

<div>Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt&rsquo;s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
VICTR
Job Summary:
Research Projects Coordinator (Health Services Research Analyst) &ndash; VICTR
 
 
This is a full-time/exempt term position lasting six months to one year.
 
This role requires an approximate 25% travel commitment for attending in-person meetings.
 
 
JOB SUMMARY
 
As a Research Projects Coordinator, you will play a key role in providing support for research projects in health services research, public health, epidemiology, medicine, health policy or related disciplines with some guidance. Activities may include project coordination, literature searches, information collection, and report preparation. Provides general project support and coordinates dissemination of information.
 
 
About the Department:
 
The Vanderbilt Institute for Clinical &amp; Translational Research (VICTR) is Vanderbilt&rsquo;s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center&rsquo;s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.
.
<div>KEY RESPONSIBILITIES
 
<ul><li>Supports research investigators and senior research staff.
</li><li>Supports collaboration between team members, both internal and external to the project.
</li><li>Prepares and executes portions of research projects in the areas of health and social science. Uses external resources to supplement, organize, and contribute to tasks.
</li><li>The responsibilities listed are a general overview of the position and additional duties may be assigned.
</li></ul> 
TECHNICAL CAPABILITIES
 
<ul><li>Presentation Skills (Novice): The ability to prepare effective presentations in content and function, able to speak competently to the level of the audience.
</li><li>Data Analysis (Novice): The ability to analyze data in an accurate manner.
</li><li>Study Design &amp; Conduct (Novice): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
</li><li>Research Administration (Fundamental Awareness): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.
</li><li>Data Management (Novice): Interpreting, analyzing and organizing reports and metrics.
</li></ul></div>Required Skills
<ul><li>Master's Degree Preferred
</li><li>2+ Years of Experience in a Research Environment Preferred
</li><li>Excellent written and oral communication skills
</li><li>Excellent organizational skills
</li><li>Excellent interpersonal skills
</li><li>Excellent critical thinking skills
</li><li>Detail oriented 
</li></ul>Additional Information:
This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.
Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.
Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Experience Level:
Education:
Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.</div>

Research Projects Coordinator

GuestReady

<div>Join GuestReady as a Projects Coordinator!
GuestReady is a game-changer in short-term rental and hospitality management, operating in the UK, France, Portugal, Spain, and the UAE. Since 2016, we&rsquo;ve been redefining the industry with cutting-edge technology and top-notch service. Now, we&rsquo;re on the lookout for a Projects Coordinator to join our Dubai team.
The Projects Coordinator will manage and support the smooth operation of holiday home projects. This role involves handling various administrative tasks, coordinating with teams, and ensuring timely project completion. 
Key Responsibilities: 
Assist with daily project management activities across Onboarding, Marketing, Booking Management and Operations 
Prepare and maintain project documentation, schedules, and reports. 
Communicate with team members to ensure tasks are on track. 
Coordinate with vendors and suppliers as needed. 
Assist in budgeting and expense tracking. 
Monitor and report on project progress. 
Provide support in resolving issues that arise during projects.<ul>
</ul>
Why You'll Love Working with Us:<ul>
<li>
Remote work flexibility</li>
<li>Join a fast-growing company in the booming travel industry.</li>
<li>Work in a dynamic, multicultural team.</li>
<li>Opportunities for learning and career development.</li>
<li>Focus on wellbeing with supportive activities.</li>
</ul>
We&rsquo;re excited to hear from you and discover how you can contribute to our journey!
Don&rsquo;t worry if you don&rsquo;t tick every box&mdash;if you&rsquo;re a 70% fit, we still encourage you to apply. Many skills can be learned through experience, and together we can bridge the gaps.
Diversity and Inclusion 
At GuestReady, we celebrate diversity and are proud to be an equal-opportunity employer. Our global team thrives on mutual respect and inclusion, valuing unique talents and perspectives. We warmly welcome applicants from all backgrounds, regardless of race, gender, religion, sexual orientation, disability, age, or culture</div>

Projects Coordinator - Emirati Talent

GENERAL INTERNATIONAL GROUP

LOCATION: DUBAI, UNITED ARAB EMIRATES JOB TYPE: FULL-TIME JOB DESCRIPTION: POSITION OVERVIEW: WE ARE SEEKING A HIGHLY ORGANIZED AND PROACTIVE PROJECTS COORDINATOR WITH EXPERIENCE IN PROJECT COORDINATION, DOCUMENT CONTROL, AND PREFERABLY MANPOWER PLANNING. THE IDEAL CANDIDATE WILL PLAY A CRUCIAL ROLE IN SUPPORTING PROJECT OPERATIONS BY ENSURING EFFECTIVE COMMUNICATION, DOCUMENT MANAGEMENT, AND POSSIBLY WORKFORCE SCHEDULING. KEY RESPONSIBILITIES: 1. DRAFT CORRESPONDENCE TO CLIENTS CONCERNING PROJECT DELAYS, SITE INTERRUPTIONS AFFECTING PROGRESS, STATUS UPDATES ON MATERIAL SUBMISSIONS, AND DRAWING APPROVAL STATUS, FOLLOWING ENGINEER GUIDANCE METICULOUSLY. 2. MAINTAIN COMPREHENSIVE RECORDS OF INCOMING AND OUTGOING COMMUNICATIONS IN ACCORDANCE WITH DOCUMENT CONTROL POLICIES. 3. COORDINATE WITH SITE AND DESIGN TEAMS TO TRACK MATERIAL AND DRAWING SUBMISSIONS, ENSURING TIMELY PROCESSING AND APPROVAL. 4. MAINTAIN A COMPREHENSIVE FILING SYSTEM FOR INCOMING AND OUTGOING LETTERS AND EMAILS IN ACCORDANCE WITH OUR DOCUMENT CONTROL POLICIES. 5. MANAGE TRACKERS FOR MATERIAL AND DRAWING SUBMITTALS, FACILITATING COMMUNICATION BETWEEN SITE AND DESIGN TEAMS. 6. DRAFT CORRESPONDENCE TO CLIENTS CONCERNING PROJECT DELAYS, SITE INTERRUPTIONS AFFECTING PROGRESS, STATUS UPDATES ON MATERIAL SUBMISSIONS, AND DRAWING APPROVAL STATUS, FOLLOWING ENGINEER GUIDANCE METICULOUSLY. 7. MAINTAIN COMPREHENSIVE RECORDS OF INCOMING AND OUTGOING COMMUNICATIONS IN ACCORDANCE WITH DOCUMENT CONTROL POLICIES. 8. COORDINATE WITH SITE AND DESIGN TEAMS TO TRACK MATERIAL AND DRAWING SUBMISSIONS, ENSURING TIMELY PROCESSING AND APPROVAL. 9. POSSESSES KNOWLEDGE OF MS. PROJECTS / PRIMAVERA FOR PROJECT MANAGEMENT AND PLANNING. 10. CAPABLE OF CREATING DETAILED PROJECT EXECUTION PLANS USING THE SPECIFIED SOFTWARE. 11. ABLE TO PROVIDE BUDGET ESTIMATES FOR PROJECT EXECUTION BASED ON THE DEVELOPED PLANS. 12. CONDUCTS WEEKLY MEETINGS WITH THE TEAM TO ASSESS PROJECT PROGRESS AND ENSURE ALIGNMENT WITH EXECUTION PLANS. QUALIFICATIONS: 1. MINIMUM OF 3 YEARS OF EXPERIENCE IN A SIMILAR ROLE. 2. BACKGROUND IN CONSTRUCTION, PREFERABLY IN FIRE, ELV, OR MEP FIELDS. 3. PROFICIENT IN MS OFFICE SUITE. 4. STRONG PROFICIENCY IN EXCEL. 5. PREFERENCE FOR CANDIDATES OF FILIPINO OR SRI LANKAN NATIONALITY. 6. DEMONSTRATES STRONG COMMON KNOWLEDGE AND LOGICAL THINKING SKILLS. KEY COMPETENCIES: 1. EXCELLENT COMMUNICATION SKILLS, BOTH WRITTEN AND VERBAL. 2. STRONG ORGANIZATIONAL AND TIME-MANAGEMENT ABILITIES. 3. ABILITY TO WORK INDEPENDENTLY AND AS PART OF A TEAM. 4. DETAIL-ORIENTED WITH A FOCUS ON ACCURACY AND COMPLETENESS. 5. PROACTIVE CRITICAL THINKING SKILLS. INTERESTED CANDIDATES ARE INVITED TO SUBMIT THEIR RESUME ALONG WITH A COVER LETTER OUTLINING THEIR RELEVANT EXPERIENCE AND QUALIFICATIONS. PLEASE INCLUDE REFERENCES AND SALARY EXPECTATIONS IN YOUR APPLICATION.

PROJECTS COORDINATOR (ELV/ FLS)

Nobles Marine Tours

Key Responsibilities:Coordinate day-to-day site and project activities to ensure smooth execution.Liaise with clients, consultants, and internal teams for seamless communication.Track project progress, documentation, and compliance with timelines.Support project engineers in procurement, scheduling, and reporting.Maintain quality and safety standards across all sites.Requirements:Diploma/Degree in Civil, Mechanical, or Electrical Engineering.Minimum 2 years of experience in swimming pool or MEP projects.Strong coordination, communication, and documentation skills.Experience in Oman or GCC is preferred.Valid driving license will be an added advantage.Job Type: Full-time

<div>
 Penspen www.penspen.com are looking for a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.
 
 
 The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.
 
 
 The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.
 
 
 He is also responsible for overseeing and coordinating all aspects of DBSP /FEED/EPC stages of a project lifecycle. Direct supervision of engineers, ensuring the timely and accurate completion of project deliverables, and maintaining effective communication with stakeholders. Facilitate coordination between site inputs and stakeholders, ensuring smooth communication and collaboration.
 
 
 Oversee entire project execution, including schedules, budget management, mobilization and quality of staff.
 
 
 Manage all engineering aspects of the project from inception to completion, coordinating with design, procurement, and construction teams.
 
 
 
 Both Onshore And Offshore Experience Is Required.
 
 
 
 
 Knowledge / Experience (Skills) Required
 
 
 
 <ul>
 <li>
 At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).
 </li>
 <li>
 At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.
 </li>
 <li>
 PMC experience at similar role for at least several years is preferable.
 </li>
 <li>
 Knowledge of Saudi Aramco procedures/practices is beneficial.
 </li>
 <li>
 Computer literate with all MS Packages, particularly Word and Excel proficient.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 An Engineering Degree in a relevant discipline.
 
 
 </li>
 </ul>
 If you have the skills and are interested to apply, please share the CV by clicking this
 
 
 https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore--offshore-526987.html
 
 
</div>

Senior Projects Coordinator (Onshore / Offshore)

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