property administrator

Lincoln Property Company

<div>We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities:
<ul>
<li>Answer management phones and assist with Tenant needs</li>
<li>Respond to inquiries by providing routine information and or taking and delivering messages.</li>
<li>Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.</li>
<li>Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.</li>
<li>Maintain inventory of office supplies and property staff directory.</li>
<li>Monitor outside vendors for compliance of contracts and certificate of insurance</li>
<li>Assist with preparing and administering service agreements</li>
<li>Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents</li>
<li>Responsible for accounts payable, accounts receivable and reporting.</li>
<li>Organize and code invoices in Workspace</li>
<li>Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in</li>
<li>Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment</li>
<li>Applying tenant rents and open credits</li>
<li>Compiling and reviewing Tenant Billings and other misc. charges</li>
<li>Provide management team with aged delinquency reports and send late letters</li></ul> 


Desired Competency, Experience and Skills:
<ul>
<li>Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred</li>
<li>Minimum of 2 years previous commercial property management experience</li>
<li>Experience with MRI, Workspace and Yardi software</li>
<li>Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.</li>
<li>Possess professional demeanor and excellent interpersonal skills.</li>
<li>Have access to reliable transportation and maintain a valid driver's license.</li>
<li>Computer literate and proficient on MS Word, Excel, PowerPoint,</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to work independently</li></ul> 


This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.<div>
About Lincoln Property Company

Lincoln Property Company (&quot;Lincoln&quot;) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy. 


Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</div></div>

Property Administrator

Lexington Realty International

Overview We are seeking a highly organized and customer-focused Assistant Property Admin to join our dynamic team. This role offers an excellent opportunity for individuals with a background in real estate administration, property leasing, and facilities management to contribute to the efficient operation of our residential community. The ideal candidate will possess strong communication skills, a solid understanding of landlord-tenant laws, and experience with property management software such as Yardi and Remote Landlord. This position is integral to maintaining positive tenant relationships, ensuring property compliance, and supporting the overall success of our properties.Duties<ul><li>Assist in managing daily property operations, including leasing activities, tenant relations, and rent collection.</li><li>Coordinate property maintenance requests and oversee facilities management to ensure properties are well-maintained and compliant with safety standards.</li><li>Prepare and review legal documents, contracts, and lease agreements in accordance with Fair Housing regulations and Section 8 guidelines.</li><li>Utilize property management software such as Yardi, Remote Landlord, and CMMS for data entry, reporting, and record keeping.</li><li>Conduct tenant screenings, lease signings, and move-in/move-out inspections while adhering to legal administrative procedures.</li><li>Handle conflict management situations professionally, resolving tenant disputes effectively while maintaining positive relationships.</li><li>Support marketing efforts through upselling available units and promoting community amenities to prospective tenants.</li><li>Maintain organized filing systems for legal documents, maintenance records, and tenant correspondence.</li><li>Assist in preparing reports related to occupancy rates, rent collections, and maintenance status for senior management.</li><li>Ensure compliance with all applicable laws including landlord-tenant law and Fair Housing regulations.</li></ul>Experience<ul><li>Proven experience in property management or real estate administrative roles is preferred.</li><li>Familiarity with Section 8 and Housing voucher processes.</li><li>Experience using property management systems such as Yardi, Remote Landlord, or similar platforms is essential.</li><li>Strong knowledge of legal administrative processes related to leases, contracts, and housing regulations.</li><li>Background in customer service or sales within a real estate or property management setting is advantageous.</li><li>Demonstrated conflict management skills along with effective negotiation abilities.</li><li>Office experience including data entry, filing, phone etiquette, and administrative support is required.</li><li>Knowledge of facilities management practices and CMMS systems will be considered a plus. This role offers a rewarding opportunity for dedicated professionals eager to advance their careers in property management while providing exceptional service to tenants and supporting community growth.</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Assistant Property Administrator

ACE Money Transfer

<div>
 
 Who We Are?
 
 
 
 ACE Properties is a Real Estate subsidiary of ACE Group for Companies, an ACE group of companies having a diversified portfolio including, Digital remittance services in more than 100+ countries, digital wallet services in the UK, and real estate projects, web-based News Channel, advertising businesses, and software solutions in Pakistan.
 
 
 ACE Properties Active Projects: Canal City Sarai Alamgir, Dream City Kharian &amp; ACE Shopping Park Kharian.
 
 
 
 Job Title:
 
 Administrator
 
 
 
 Department:
 
 Admin Department
 
 
 
 Location:
 
 Sarai Alamgir - Kharian
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Description
 
 
 
 The role of Administrator is to Manage the Administration ACE Properties Projects.
 
 
 Along with planning, organizing, directing, leading and controlling Admin and Land related matters, the major part is regarding the execution of all matters in a systematic way.
 
 
 This role is very professional face of ACE Properties with the government-connected department with property business to make bridging in both administration and Land connected matters.
 
 
 This role requires a proactive approach to ensure that all documentation and licenses are completed relates to governmental requirements, Land laws of Pakistan for running a housing society and property business in a smooth and efficient way.
 
 
 Ensure land is acquired as per company plan and all related matters and well-taken care of from start to end with no operational and financial gap in-between.
 
 
 
 Job Responsibilities
 
 
 
 The job responsibilities of &lsquo;Administrator can be subdivided, including but not limited to the following;
 
 
 Procurement &amp; Assets Inventory Management
 
 
 <ul>
 <li>
 Manage procurement process as per approved Procurement policy of the company
 </li>
 <li>
 Vendor management and onboarding of reliable suppliers
 </li>
 <li>
 Ensure need analysis before completing the procurement process
 </li>
 <li>
 Manage and oversee completed tasks by procurement staff
 </li>
 <li>
 Approve and oversee the ordering of necessary procurements
 </li>
 <li>
 Ensure contracts with the suppliers are updated from time to time and perform risk management related to vendor management
 </li>
 <li>
 Ensure cost-effective supplies in terms of price, quality and delivery timelines
 </li>
 <li>
 Ensure timely supply of (including but not limited to) all Construction related materials, Office Supplies, Kitchen Supplies, Sanitation related supplies and other procurements for ACE Properties
 </li>
 <li>
 Ensure inventory management of all assets of ACE Properties
 </li>
 <li>
 Ensure all assets are tagged and properly allocated in the books of Admin
 </li>
 <li>
 Manage timely repair and replacement of assets
 
 
 </li>
 </ul>
 
 Event Management
 
 
 
 <ul>
 <li>
 Planning of required events as per the requirement and objectives of
 </li>
 <li>
 Take initiatives and advise different/attractive ways to conduct these events
 </li>
 <li>
 Budgeting and resource allocation for such events
 </li>
 <li>
 Manage NOCs and approvals from authorities for all such events
 </li>
 <li>
 Supervise both internal and external stakeholders of the events
 </li>
 <li>
 Manage complete documentation of all event-related matters from approvals to billings
 
 
 </li>
 </ul>
 
 Security Management
 
 
 
 <ul>
 <li>
 Development and implementation of security policies and protocols
 </li>
 <li>
 Recruitment and Training of security staff as per approved headcount
 </li>
 <li>
 Review and compile reports in case of security breaches
 </li>
 <li>
 Investigate and resolve issues related to security breaches
 </li>
 <li>
 Disciplinary actions related to security staff
 </li>
 <li>
 Advice on hiring and firing of Security Staff as per company policies
 </li>
 <li>
 Ensure that SOPs are prepared and made available d to each and every security staff to ensure all security matters are held as per company policies and procedures
 
 
 </li>
 </ul>
 
 Transportation Management.
 
 
 
 <ul>
 <li>
 Ensure all official vehicles are properly maintained
 </li>
 <li>
 Inspection of official vehicles, when required
 </li>
 <li>
 Ensure carrying out routine repairs and maintenance and have logs in place
 </li>
 <li>
 Ensure that official vehicles are not being used for personal matters
 </li>
 <li>
 Ensure through Admin Team that all drivers have valid Driving Licenses
 </li>
 <li>
 Ensure that Admin Team is maintaining and compiling proper logs for all tours
 
 
 </li>
 </ul>
 
 Others Administration matters:
 
 
 
 <ul>
 <li>
 Manager Admin Team to Ensure maintenance of the interior and exterior of official installations
 </li>
 <li>
 Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
 </li>
 <li>
 Ensure adequate levels of general cleanliness
 </li>
 <li>
 Maintain and ensure adequate office supplies
 </li>
 <li>
 Ensure Admin department is providing required administrative and general support with regards to Health &amp; Safety Regulations
 </li>
 <li>
 Take care of, Fire Safety and Health &amp; Safety processes and procedures
 </li>
 <li>
 Ensure Admin Team is maintaining hostel facilities in all aspects
 </li>
 <li>
 Ensure all records of visitors all properly maintained
 </li>
 <li>
 Ensure proper receiving and sorting of mails and deliveries at reception
 </li>
 <li>
 Recruitment of Security and other Admin outdoor staff as per approved headcount provided by HRD
 </li>
 <li>
 To notify disciplinary matters of staff to HRD if any
 </li>
 <li>
 Team evaluation as and when required
 </li>
 <li>
 Team counselling and motivation
 </li>
 <li>
 To arrange department meetings with staff on a regular basis and document minutes of the meetings as well
 </li>
 <li>
 Ensure availability and preparation of Monthly/quarterly/annual reports in a proper reports format
 
 
 </li>
 </ul>
 
 Land Records Management
 
 
 
 <ul>
 <li>
 Managing function of Land acquisition and Land record management
 </li>
 <li>
 Guidance, Training and debriefing of the Land related Teams relevant to the task completions
 </li>
 <li>
 Ensure land registration/transaction is carried out in accordance with the land laws and regulations of Pakistan
 </li>
 <li>
 Carrying out from paper to computerized registration of documents, where necessary
 </li>
 <li>
 Visiting of Courts when and where required regarding litigations
 </li>
 <li>
 Provision of information and documents required by Courts or other land record departments e.g., Arazi Records Centre (ARC)
 </li>
 <li>
 Coordinate and Liaise with all Government Departments / Officials as per the company need
 </li>
 <li>
 Maintain a healthy relationship with all Land related Government Departments / Officials
 </li>
 <li>
 Drafting and finalization of agreements with Landowners
 </li>
 <li>
 Maintenance of Land Records documentation in a safe manner
 </li>
 <li>
 Documenting all required formal approval from Directors regarding Land purchases
 </li>
 <li>
 Safeguarding and securing Company&rsquo;s interests and resources with regards to all land acquisition-related matters.
 
 
 </li>
 </ul>
 
 Attractive Salary Package with Fringe benefits
 
 
 Contact No. 0333-0100491 Mirpur Road Sarai Alamgir Pakistan.
 
 
 
 Powered by JazzHR
 
 
 6ME1ocj71f
</div>

Administrator - ACE Properties

<div>Who We Are?
ACE Properties is a Real Estate subsidiary of ACE Group for Companies, an ACE group of companies having a diversified portfolio including, Digital remittance services in more than 100+ countries, digital wallet services in the UK, and real estate projects, web-based News Channel, advertising businesses, and software solutions in Pakistan. 
 
ACE Properties Active Projects: Canal City Sarai Alamgir, Dream City Kharian &amp; ACE Shopping Park Kharian.
Job Title: Administrator 
Department: Admin Department 
Location: Sarai Alamgir - Kharian 
Job Type: Full-Time 
 
Job Description
The role of Administrator is to Manage the Administration ACE Properties Projects.
Along with planning, organizing, directing, leading and controlling Admin and Land related matters, the major part is regarding the execution of all matters in a systematic way.
This role is very professional face of ACE Properties with the government-connected department with property business to make bridging in both administration and Land connected matters.
This role requires a proactive approach to ensure that all documentation and licenses are completed relates to governmental requirements, Land laws of Pakistan for running a housing society and property business in a smooth and efficient way.
Ensure land is acquired as per company plan and all related matters and well-taken care of from start to end with no operational and financial gap in-between.
JOB RESPONSIBILITIES
The job responsibilities of &lsquo;Administrator can be subdivided, including but not limited to the following;
Procurement &amp; Assets Inventory Management<ul><li>
Manage procurement process as per approved Procurement policy of the company.</li><li>
Vendor management and onboarding of reliable suppliers</li><li>
Ensure need analysis before completing the procurement process.</li><li>
Manage and oversee completed tasks by procurement staff.</li><li>
Approve and oversee the ordering of necessary procurements.</li><li>
Ensure contracts with the suppliers are updated from time to time and perform risk management related to vendor management.</li><li>
Ensure cost-effective supplies in terms of price, quality and delivery timelines.</li></ul><ul><li>
Ensure timely supply of (including but not limited to) all Construction related materials, Office Supplies, Kitchen Supplies, Sanitation related supplies and other procurements for ACE Properties.</li><li>
Ensure inventory management of all assets of ACE Properties.</li><li>
Ensure all assets are tagged and properly allocated in the books of Admin.</li><li>
Manage timely repair and replacement of assets.</li></ul>
Event Management<ul><li>
Planning of required events as per the requirement and objectives of .</li><li>
Take initiatives and advise different/attractive ways to conduct these events</li><li>
Budgeting and resource allocation for such events.</li><li>
Manage NOCs and approvals from authorities for all such events.</li><li>
Supervise both internal and external stakeholders of the events</li><li>
Manage complete documentation of all event-related matters from approvals to billings.</li></ul>
Security Management<ul><li>
Development and implementation of security policies and protocols .</li><li>
Recruitment and Training of security staff as per approved headcount.</li><li>
Review and compile reports in case of security breaches.</li><li>
Investigate and resolve issues related to security breaches.</li><li>
Disciplinary actions related to security staff.</li><li>
Advice on hiring and firing of Security Staff as per company policies.</li><li>
Ensure that SOPs are prepared and made available d to each and every security staff to ensure all security matters are held as per company policies and procedures.</li></ul>
Transportation Management.<ul><li>
Ensure all official vehicles are properly maintained</li><li>
Inspection of official vehicles, when required</li><li>
Ensure carrying out routine repairs and maintenance and have logs in place.</li><li>
Ensure that official vehicles are not being used for personal matters</li><li>
Ensure through Admin Team that all drivers have valid Driving Licenses</li><li>
Ensure that Admin Team is maintaining and compiling proper logs for all tours.</li></ul>
Others Administration matters:
 1. Manager Admin Team to Ensure maintenance of the interior and exterior of official installations.<ul><li>
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.</li><li>
Ensure adequate levels of general cleanliness.</li><li>
Maintain and ensure adequate office supplies</li><li>
Ensure Admin department is providing required administrative and general support with regards to Health &amp; Safety Regulations.</li><li>
Take care of, Fire Safety and Health &amp; Safety processes and procedures.</li><li>
Ensure Admin Team is maintaining hostel facilities in all aspects.</li><li>
Ensure all records of visitors all properly maintained</li><li>
Ensure proper receiving and sorting of mails and deliveries at reception.</li><li>
Recruitment of Security and other Admin outdoor staff as per approved headcount provided by HRD.</li><li>
To notify disciplinary matters of staff to HRD if any.</li><li>
Team evaluation as and when required</li><li>
Team counselling and motivation.</li><li>
To arrange department meetings with staff on a regular basis and document minutes of the meetings as well.</li><li>
Ensure availability and preparation of Monthly/quarterly/annual reports in a proper reports format.</li></ul>
Land Records Management<ul><li>
Managing function of Land acquisition and Land record management.</li><li>
Guidance, Training and debriefing of the Land related Teams relevant to the task completions.</li><li>
Ensure land registration/transaction is carried out in accordance with the land laws and regulations of Pakistan.</li><li>
Carrying out from paper to computerized registration of documents, where necessary.</li><li>
Visiting of Courts when and where required regarding litigations.</li><li>
Provision of information and documents required by Courts or other land record departments e.g., Arazi Records Centre (ARC)</li><li>
Coordinate and Liaise with all Government Departments / Officials as per the company need.</li><li>
Maintain a healthy relationship with all Land related Government Departments / Officials.</li><li>
Drafting and finalization of agreements with Landowners.</li><li>
Maintenance of Land Records documentation in a safe manner</li><li>
Documenting all required formal approval from Directors regarding Land purchases.</li><li>
Safeguarding and securing Company&rsquo;s interests and resources with regards to all land acquisition-related matters.</li></ul> 
Attractive Salary Package with Fringe benefits 
Contact No. 0333-0100491 Mirpur Road Sarai Alamgir Pakistan.
6ME1ocj71f</div>

Mubashir sharif Holiday Homes and Real Estate

Job description:Job Title:Real Estate AdministratorLocation: Dubai, UAEEmployment Type: Full-TimeJob SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support daily operations. The ideal candidate will manage documentation, coordinate with agents and clients, and ensure smooth processing of property transactions in compliance with Dubai real estate regulations.Key Responsibilities<ul><li>Prepare, manage, and organize property listings (portals, CRM, and internal databases)</li><li>Draft and process contracts, agreements (Form A, B, F), and other real estate documents</li><li>Coordinate with agents, clients, developers, and government authorities</li><li>Handle property listing uploads on portals such as Property Finder, Bayut, etc.</li><li>Maintain accurate records of transactions and client data</li><li>Assist with marketing materials, brochures, and online listings</li><li>Monitor and renew property listings and advertisements</li><li>Schedule viewings, meetings, and client follow-ups</li><li>Ensure compliance with RERA and Dubai Land Department requirements</li><li>Provide administrative support to the sales and leasing team</li></ul>Requirements<ul><li>Proven experience in real estate administration (Dubai market preferred)</li><li>Knowledge of Dubai real estate procedures, RERA regulations, and documentation</li><li>Familiarity with CRM systems and property portals</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required; additional languages are a plus)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Qualifications<ul><li>Experience working with developers and property management companies</li><li>Strong attention to detail and problem-solving mindset</li></ul>Salary &amp; BenefitsCompetitive salary based on experience<ul><li>Visa and medical insurance as per UAE labor law</li></ul>Job Type: Full-timeWork Location: In personJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate admin

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Cohen Commercial Management

<div><div><div>Benefits:</div>
<ul><li>MASSAGE ENVY</li>
<li>AFLAC</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div>LEASE ADMINISTRATOR &amp; PROPERTY OPERATIONS SPECIALIST 
 
Full-Time &middot; South Florida &middot; Commercial &middot; 3+ Years Required 
 
ABOUT THE OPPORTUNITY 
 
Cohen Commercial is a boutique commercial real estate firm with an active management portfolio spanning office, industrial, retail, and mixed-use assets throughout Florida. We offer the resources and deal flow of a larger platform with the collaborative culture and direct client access that only a boutique firm can deliver. 
 
We are seeking an experienced Lease Administrator &amp; Property Operations Specialist to join our growing team. This is a broad, high-visibility role combining lease administration, property management support, and property-level accounting &mdash; giving the right candidate ownership over the full lifecycle of a tenancy, from lease execution through financial reporting. You will work directly alongside brokers, property managers, property accountants, and ownership, with real responsibility and genuine room to grow. 
 
CORE RESPONSIBILITIES 
 
LEASE ADMINISTRATION 
<ul>
<li>Abstract, enter, and maintain all commercial lease data &mdash; including critical dates, rent schedules, options, and covenants &mdash; within lease management software (Yardi Voyager)</li>
<li>Monitor and track critical lease dates: rent commencement, option deadlines, expirations, renewal windows, and tenant notice requirements; issue timely internal alerts</li>
<li>Administer CAM, real estate tax, and insurance reconciliations; review landlord billings and dispute inaccurate charges on behalf of clients or ownership</li>
<li>Coordinate with tenants, landlords, legal counsel, and brokers to facilitate lease amendments, estoppels, SNDAs, assignments, and subordination agreements</li>
<li>Support the brokerage team with lease data analysis and due diligence for acquisitions, dispositions, and re-leasing efforts statewide</li>
</ul>PROPERTY ADMINISTRATION 
<ul>
<li>Serve as a point of contact for tenant inquiries, maintenance requests, and service issues; coordinate timely resolution and follow-up to maintain strong landlord-tenant relationships</li>
<li>Maintain complete property files including executed leases, amendments, certificates of insurance, vendor contracts, and inspection records; verify currency and compliance on a rolling basis</li>
<li>Coordinate and track vendor service contracts, bid proposals, and approved scopes of work; assist property managers in ensuring vendor performance and contract compliance</li>
<li>Open, assign, and monitor work orders through the property management platform; prepare monthly status reports on outstanding and completed maintenance items</li>
<li>Track and manage tenant and vendor certificate of insurance requirements; maintain follow-up systems for expirations and ensure all parties remain in compliance</li>
<li>Assist in the coordination of tenant move-ins and move-outs including space inspections, access setup, signage, and utility transfers</li>
<li>Support preparation of board packages, ownership reports, and investor updates by compiling occupancy data, tenant status summaries, and property condition notes</li>
</ul>PROPERTY ACCOUNTING SUPPORT 
<ul>
<li>Participate in the AP workflow as necessary</li>
<li>Prepare and issue monthly tenant rent statements and additional rent billings; manage accounts receivable aging, track delinquencies, and assist in collections follow-up</li>
<li>Assist in the preparation of annual operating budgets and monthly re-forecasts by providing lease-driven revenue schedules, expense projections, and occupancy assumptions</li>
<li>Support month-end close by providing variance narratives on rental income, reconciling tenant ledgers, and flagging discrepancies between lease terms and posted transactions</li>
<li>Coordinate with the property accounting team or outside CPA firm on year-end schedules, tenant audit responses, and documentation requests related to property financials</li>
</ul>QUALIFICATIONS &amp; REQUIREMENTS 
<ul>
<li>Minimum 3 years of experience in commercial lease administration, property administration, or a combined role within a commercial real estate environment</li>
<li>Strong working knowledge of commercial lease structures &mdash; NNN, gross, modified gross, percentage rent &mdash; and the ability to interpret and apply lease language independently</li>
<li>Demonstrated familiarity with property-level accounting concepts: accounts payable/receivable, CAM reconciliations, rent roll management, GL coding, and budget variance analysis</li>
<li>Proficiency in property management and lease administration platforms such as MRI, Yardi, AppFolio, or similar enterprise software; experience running financial reports within these systems preferred</li>
<li>Advanced Microsoft Excel skills, including the ability to build and maintain financial schedules, rent rolls, CAM workpapers, and budget models</li>
<li>Bachelor's degree in Real Estate, Finance, Accounting, Business Administration, or a related field preferred; equivalent professional experience considered</li>
<li>Florida real estate license a plus but not required</li>
<li>Excellent written and verbal communication skills; ability to interface professionally and independently with tenants, vendors, attorneys, and executive stakeholders</li>
<li>Highly organized, detail-oriented, and capable of managing multiple active portfolios across asset classes and Florida markets simultaneously</li>
<li>Experience with office, industrial, or retail assets in South Florida or statewide Florida markets strongly preferred</li></ul></div></div><div></div>

CRE LEASE ADMINISTRATOR & PROPERTY OPERATIONS SPECIALIST

Search 7806+ Property administrator jobs near you this April. New roles added regularly across leading industries. Apply today.

7806 property administrator jobs Near Me

Property Administrator

Assistant Property Administrator

Administrator - ACE Properties

Administrator - ACE Properties

Real Estate admin

Office Administrator

CRE LEASE ADMINISTRATOR & PROPERTY OPERATIONS SPECIALIST