property administrator

Confidential

Job PurposeTo provide administrative and coordination support for the day‑to‑day management of residential and commercial properties, ensuring accurate tenancy documentation, timely rent collection follow‑up, and professional service to tenants and owners in line with company policies and Qatar regulations.Key Responsibilities1. Tenancy &amp; Lease Administration<ul><li>Prepare, format, and update tenancy contracts, addendums, renewals, and notices as per approved templates and Qatar regulations.</li><li>Maintain up‑to‑date tenancy records, contract copies, QID/passport details, and supporting documents in both physical and digital files.</li><li>Track lease start/end dates, renewals, terminations, and rent increases, and ensure timely notification to tenants and management.</li><li>Coordinate the contract signing process, collection of required documents, and proper handover of keys/access cards.</li></ul>2. Rent Collection &amp; Financial Coordination<ul><li>Prepare rent invoices, renewal invoices, and other tenant charges as per lease terms.</li><li>Coordinate with accounts on rent receipts, bounced cheques, delayed payments, and update tenant payment status in the system.​</li><li>Maintain updated rent roll, deposit registers, and basic revenue reports for the Management.</li></ul>3. Tenant Relations &amp; Customer Service<ul><li>Act as first point of contact for tenant enquiries related to contracts, payments, and general information.</li><li>Log and route tenant complaints and maintenance requests to the concerned team and follow up until closure, updating tenants on status.</li><li>Support move‑in and move‑out processes (inspection scheduling with operations, documentation, clearance forms, and deposit refund workflow).</li></ul>4. Maintenance &amp; Vendor Coordination<ul><li>Receive maintenance requests from tenants, record them, and coordinate with internal maintenance and external suppliers.</li><li>Follow up on work orders, ensure completion confirmations, and update the property management system and tenant file.</li></ul>5. Data, Reporting &amp; Compliance<ul><li>Update property management software or spreadsheets with unit status, tenancy details, and financial information regularly.</li><li>Assist in preparing occupancy reports, rent collection status, expiries/renewals lists, and other management reports as requested.</li><li>Ensure all files and processes are compliant with company policies, lease terms, and applicable laws and regulations in Qatar.</li></ul>6. General Office &amp; Admin Support<ul><li>Handle calls, emails, and walk‑in enquiries related to available units, viewing appointments, and basic leasing information.</li><li>Support preparation of marketing documents for properties (unit lists, basic brochures, property information sheets) in coordination with leasing/marketing.</li><li>Perform general administrative duties such as scanning, filing, preparing letters, NOCs, memos, and internal forms as required.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred).</li><li>2&ndash;4 years of experience in property administration, real estate admin, or leasing coordination, preferably in Qatar.</li><li>Familiarity with Qatar real estate market practices, tenancy laws, and rental procedures is an advantage.​</li></ul>Job Type: Full-timePay: QAR1.00 - QAR100.00 per month

Property Administrator

JBG SMITH

<div>WHO WE ARE
:
<div>
JBG SMITH owns, operates, invests in, and develops a dynamic portfolio of high-growth mixed-use properties in and around Washington, DC. Our creativity and scale enable us to be more than owners&mdash;we are place makers who shape inspiring and engaging places, which we believe create value and have a positive impact in every community we touch.</div><div></div><div> 
JBG SMITH has been named multiple times as one of the Washington Post&rsquo;s Top Workplaces in the region and we pride ourselves in both our outstanding work environments and opportunities for career growth and advancement.</div>
POSITION SUMMARY
:
<div>
Provide administrative support to the property management and engineering teams and prompt, courteous, and high-level customer service to the tenants, visitors, and contractors. Comply with the operational policies and procedures established by JBG SMITH.</div>
WHAT YOU'LL DO
:
<ul><li>Act as the initial point of contact for visitors and contractors.</li><li>
Answer calls, help resolve problems, and deliver messages to the appropriate person(s).
</li><li>Greet and direct tenants, clients, and visitors in professional and friendly manner.</li><li>
Work with office staff to ensure coverage for breaks, lunches, absences, and vacations.</li><li>
Manage the electronic work ticket system including entering and closing tickets, posting announcements, and preparing reports and graphs.</li><li>
Produce contracts for services at the complex.</li><li>
Accurately process invoices in the online payment software for the required approvals.</li><li>
Maintain all building files and typing, including spell checking and proofreading all correspondence and reports.</li><li>
Maintain up-to-date tenant building guides and Tenant Contact Lists.</li><li>
Purchase office supplies and equipment.
</li><li>Maintain and update tracking sheets (utility, invoices, service contractors, and COI).</li><li>
Help management research and assemble information and data for various reports.</li><li>
Complete special projects with the flexibility to cover additional properties as needs change.</li></ul>
WHAT YOU'LL NEED TO SUCCEED (REQUIREMENTS)
:
<ul><li>High School diploma or equivalent and 2+ years&rsquo; office experience, preferably in property management or customer service.</li><li>
Advanced Microsoft Word, Outlook, and Excel skills.</li><li>
Ability to learn internal accounting and other software packages.</li><li>
Tying 40+ wpm.</li><li>
Top-notch organizational skills.</li><li>
Excellent analytical skills, including the ability to accurately collect, interpret, and evaluate detailed data.</li><li>
Composed demeanor, professional appearance, positive attitude, and customer-oriented approach.</li><li>
Strong problem-solving skills coupled with the ability to work independently and multitask.</li><li>
Self-starter with the ability to work independently.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Ability to draft correspondence from verbal guidance and notes.</li><li>
Strong proofreading skills.</li><li>
Flexible, versatile, and able to adapt to rapidly changing priorities.</li><li>
Sound judgment and initiative to properly address and resolve issues.
</li><li>Punctual and available to work 8 a.m. to 5:00 p.m., M-F, for on-time and consistent front desk coverage.</li><li>
Ability to pass a government background check may be required.</li><li>
Bachelor&rsquo;s degree preferred.</li></ul><div>
Physical Requirements and Work Environment</div><div></div><div> 
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.</div><div></div><div> 
While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee is regularly required to walk and occasionally required to stand, stoop, kneel, crouch, or crawl, and lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.</div><div></div><div> 
The noise level in the work environment is usually moderate.</div><div></div><div> 
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.</div><div></div><div> 
JBG SMITH is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer; making decisions without discrimination on the basis of race, color, religion, sex, ancestry, national origin, age, military or veteran status, mental or physical disability, sexual orientation, gender identity, genetic information, citizenship, or any other protected class, in accordance with applicable law.</div></div><div></div>

Property Administrator at 2231 Crystal Drive

REMAX Commercial Investments Realty

Real Estate Administrator (Apply only if you have Real Estate experience)Location: Dubai, UAE Industry: Real EstateJob SummaryWe are looking for a detail-oriented and organized Real Estate Administrator to support our sales and leasing team. The ideal candidate will have hands-on experience managing property listings on major UAE real estate portals and handling real estate documentation processes efficiently.Key Responsibilities<ul><li>Manage and upload property listings on major UAE portals including:</li><li>Bayut</li><li>Dubizzle</li><li>Property Finder</li><li>EXP Realty CRM / portal systems</li><li>Ensure listings are accurate, updated, and compliant with Dubai real estate regulations</li><li>Coordinate with agents to collect property details, photos, and required documents</li><li>Prepare and manage real estate documentation (Form A, B, contracts, tenancy agreements, etc.)</li><li>Maintain property database and CRM records</li><li>Track listing performance and renew or deactivate expired listings</li><li>Coordinate with marketing team for property advertisements</li><li>Handle administrative support for sales and leasing transactions</li></ul>Requirements<ul><li>Minimum 2 years experience in UAE real estate administration</li><li>Mandatory experience in property listings and documentation</li><li>Hands-on experience with Bayut, Dubizzle, Property Finder portals</li><li>Familiarity with Dubai real estate forms and procedures</li><li>Strong organizational and multitasking skills</li><li>Good communication skills in English</li><li>Proficiency in MS Office and CRM systems</li></ul>Preferred<ul><li>Experience in Dubai real estate brokerage</li><li>Knowledge of Trakheesi / DLD listing requirements</li></ul>Email: hr@remaxcommercial.ae +971 54 993 9050Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>REAL ESTATE ADMIN: 2 years (Required)</li><li>PROPERTY LISTING: 2 years (Required)</li><li>PROPERTY DOCUMENTATION: 2 years (Preferred)</li><li>REAL ESTATE PORTALS: 2 years (Preferred)</li></ul>

ADMIN - REAL ESTATE

Alaqarion

Job DescriptionReal Estate company in Dubai is looking to hire an Admin<ul><li>Act as the point of contact between the manager and internal/external clients</li><li>Screen and direct phone calls/Emails and distribute correspondence</li><li>Handle requests and queries appropriately</li><li>Produce reports, presentations and briefs</li><li>Devise and maintain office filing system</li><li>Handling CRM and monitoring other Property advertisement portals.</li><li>Submit required documents for each property to get Trakheesi Permit</li><li>Monitoring inventory for sales, rentals, and renewals.</li><li>Create and maintain spread sheets in Excel and reporting to the Managing Director</li><li>Compose, edit and draft letters, addendum, and property-related contracts.</li><li>Calling Landlords, checking availability, arranging viewings</li><li>Answering Inquiries, assisting clients</li><li>Compile, organize and accurately finalize documents for office records.</li><li>Edit property pictures</li><li>Manages social media marketing (Facebook, Instagram, LinkedIn, etc.)</li></ul>Skills Requirements:The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications</li><li>Excellent marketing research skills</li><li>Capable of managing multiple tasks</li><li>Good English communication skill, smart and presentable</li><li>Eager to learn</li><li>Well informed of all related online property advertisement(Property finder, Dubizzle, etc)</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate related forms (Forms A, B and I, etc.)</li><li>Office administration</li><li>Working within strict deadlines</li><li>Organizational skills</li><li>Minimum 2-year experience in Real Estate sector</li><li>Bachelor degree</li></ul>Experience:<ul><li>Real Estate Administrator: 2 years (Required)</li><li>Takheesi &amp; Property ad portals: 2 years (Required)</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Office Administrator / Real estate Admin

IHRPM

Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support our real estate operations. The ideal candidate will manage documentation, coordinate with agents and clients, and ensure smooth administrative processes for property transactions and listings.Key Responsibilities<ul><li>Prepare and manage property listings and advertisements</li><li>Maintain client and property databases</li><li>Coordinate with agents, buyers, sellers, and tenants</li><li>Handle contracts, agreements, and documentation</li><li>Schedule property viewings and meetings</li><li>Monitor lease agreements and renewals</li><li>Prepare reports, invoices, and commission statements</li><li>Ensure compliance with local real estate regulations</li></ul>Requirements<ul><li>Proven experience in real estate administration</li><li>Knowledge of property management procedures</li><li>Strong organizational and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication skills (written and verbal)</li><li>Ability to handle confidential information</li></ul>Preferred Qualifications<ul><li>Experience with real estate CRM systems</li><li>Knowledge of local property laws and documentation</li><li>Background in property management or brokerage firms</li></ul>Benefits<ul><li>Competitive salary</li><li>Career growth opportunities</li><li>Supportive work environment</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per month

Real Estate Admin

Jet ny Rental

Part-Time Office Manager / Property Administrator Malta, NY (near Saratoga Springs) $25&ndash;$30 per hour (based on experience) Part-Time | 8&ndash;15 hours per week | Flexible SchedulePosition OverviewEstablished local property owner and small community development project seeking a highly organized, detail-oriented Part-Time Office Manager to support administrative and bookkeeping functions.This position focuses on paperwork management, financial tracking, and organized recordkeeping. The owner remains the leasing coordinator; this role provides structured operational support.Ideal candidate is dependable, discreet, efficient with spreadsheets, and comfortable working independently in a small-business environment.Primary Responsibilities<ul><li>Maintain and update tenant ledgers (Excel-based)</li><li>Enter and categorize income and expenses</li><li>Organize vendor invoices and receipts</li><li>Maintain structured digital and paper filing systems</li><li>Track and log owner activity hours for compliance documentation</li><li>Prepare monthly summaries and reports</li><li>Assist with document preparation for accountant</li><li>Coordinate showing schedules as needed</li><li>Provide general administrative support related to property operations</li></ul>Qualifications<ul><li>3+ years administrative and/or bookkeeping experience</li><li>Strong Excel skills (required)</li><li>Highly detail-oriented and organized</li><li>Comfortable handling confidential information</li><li>Able to work independently with minimal supervision</li><li>Reliable and consistent availability</li><li>Local to Saratoga County area</li></ul>Preferred:<ul><li>Experience with rental or real estate records</li><li>QuickBooks familiarity</li><li>Small business bookkeeping background</li></ul>Schedule<ul><li>Flexible weekday hours</li><li>Approximately 8&ndash;15 hours per week</li><li>Opportunity for expanded responsibilities over time</li></ul>Compensation<ul><li>$25&ndash;$30 per hour depending on experience</li><li>Potential performance-based bonuses</li><li>Paid time off accrual after probationary period</li></ul>To ApplyPlease submit:<ul><li>Resume</li><li>Brief summary of your bookkeeping and Excel experience</li><li>Your general weekly availability</li></ul>Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Round Lake, NY 12151

Part-Time Property Financial & Administrative Manager

B&B Hotel Hannover-City

Job Brief:Are you an experienced Property Administrator with strong expertise in tenant relations, lease management, and property operations? Do you have hands-on experience handling administrative, financial, and compliance tasks within residential or commercial properties?If so, you are the professional we are looking for.This is an excellent opportunity to join a dynamic real estate organization where you will be responsible for ensuring smooth property operations, maintaining tenant satisfaction, managing documentation and financial records, and ensuring compliance with applicable landlord-tenant regulations.Key Responsibilities:Tenant Relations<ul><li>Serve as the primary point of contact for tenants regarding inquiries, concerns, and service requests.</li><li>Address tenant complaints promptly and ensure timely resolution.</li><li>Coordinate with property management to enforce lease agreements and resolve disputes professionally.</li><li>Maintain positive tenant relationships to enhance retention and satisfaction.</li></ul>Administrative Duties<ul><li>Maintain accurate and up-to-date records of leases, rent payments, tenant communications, and legal documentation.</li><li>Prepare and distribute lease agreements, renewal notices, termination notices, and other property-related documents.</li><li>Assist with lease renewals, rent collection processes, and security deposit administration.</li><li>Manage and track maintenance requests; coordinate with maintenance staff or vendors to ensure timely completion.</li><li>Maintain organized filing systems (digital and physical) for property documentation.</li></ul>Financial Management<ul><li>Monitor rent payments and follow up on overdue accounts in a professional manner.</li><li>Prepare periodic financial reports for property owners or management.</li><li>Assist with budgeting, expense tracking, and reconciliation of property-related accounts.</li></ul>Vendor Management<ul><li>Coordinate with contractors, vendors, and service providers for maintenance, repairs, and upgrades.</li><li>Obtain quotations and proposals for required services.</li><li>Ensure maintenance projects are completed within approved budgets and timelines.</li><li>Maintain vendor records and service agreements.</li></ul>Compliance &amp; Legal Matters<ul><li>Stay updated on applicable landlord-tenant laws and fair housing regulations.</li><li>Ensure properties comply with building codes, zoning laws, and safety standards.</li><li>Assist in eviction procedures and other legal documentation when required.</li><li>Support compliance audits and regulatory inspections.</li></ul>Required Qualification / Experience / Skills:Education<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Real Estate, Property Management, or related field preferred.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in property management, real estate administration, or related field.</li><li>Experience handling residential or commercial property portfolios preferred.</li></ul>Skills<ul><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Experience with property management software is an advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Knowledge of landlord-tenant laws and fair housing regulations.</li><li>High level of attention to detail and documentation accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Fluent in Hindi and English (both written and verbal).</li></ul>Job Location: DubaiType of Employment: Full timeSalary: Upto AED 6000/MonthWhat you can expect from the employer:<ul><li>Competitive salary package based on experience.</li><li>Professional and growth-oriented work environment.</li><li>Career development opportunities.</li><li>Supportive management and structured operational processes.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Have you handled lease agreements, renewals, and tenant documentation?</li><li>Do you have prior experience in property management or real estate administration?</li><li>Are you experienced in monitoring rent payments and following up on overdue accounts?</li><li>Have you coordinated with vendors and contractors for maintenance and repairs?</li><li>Are you familiar with landlord-tenant laws and fair housing regulations?</li><li>Can you communicate fluently in Hindi and English?</li></ul>

Property Management Admin

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