property administrator

Basis Industrial

We are seeking a highly motivated and detail-oriented Property Administrator. The Property Administrator provides comprehensive administrative and operational support across a portfolio of industrial assets, ensuring efficient day-to-day property management and high-quality tenant service. This role supports financial processes including accounts receivable, accounts payable, collections, and invoice dispute resolution, while coordinating tenant move-ins and move-outs, maintaining accurate records, and managing vendor and tenant setup and compliance (including insurance tracking).The Property Administrator serves as a key point of contact for tenants, assisting with platforms such as Commercial Caf&eacute;, handling work order intake and follow-up, and coordinating vendor scheduling in alignment with Property Manager direction. Additional responsibilities include maintaining organized digital files, supporting property inspections, preparing commencement letters, managing vendor contracts, and overseeing office supply inventory .This position plays a critical role in maintaining smooth property operations, occasionally representing the Property Manager in meetings, supporting tenant engagement initiatives, and ensuring consistent execution of administrative processes across the portfolioKey ResponsibilitiesDUTIES<ul><li>Administrative support for the whole portfolio</li><li>A/R and A/P processing</li><li>Collections</li><li>Move in/out coordination</li><li>Assist Tenants with Commercial Caf&eacute;</li><li>Work Orders (Assist tenants and follow up)</li><li>Vendor Insurance</li><li>Tenant insurance</li><li>Vendor Set Up</li><li>Tenant Set Up</li><li>Administrative support for the whole portfolio</li><li>Set up files and information in BOX</li><li>Track property inspections and address internal work orders</li><li>Occasional property inspections</li><li>Filling in for a PM on occasional meetings when PM is unavailable</li><li>Tenant appreciation events</li><li>Vendor Contracts</li><li>Supply Inventory for both Management Offices</li><li>Creating Commencement Letters for PM review</li><li>Invoice Dispute Resolution</li><li>Set up vendor appointments for work orders as per PM</li></ul>Qualifications &amp; RequirementsEducation<ul><li>Bachelor&rsquo;s Degree in Business, Finance, Real Estate, or other related fields of study is preferred.</li></ul>Experience<ul><li>Possess at least one 2 years of multi-tenanted asset management experience.</li></ul>Technical Skills<ul><li>Proficient with Microsoft applications (Word, Excel, Outlook, etc.) and Yardi Voyager.; Prior experience using Yardi Voyager is preferred.</li></ul>Pay: $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have 1 year of Yardi experience?</li><li>Have you ever been convicted of a felony?</li></ul>Work Location: In person

Property Administrator

FNRCO

<div>
 
 
 Job Title: Property Administrator
 
 
 
 
 
 
 
 Location:
 
 Saudi Arabia
 
 
 
 
 
 
 Nationality Requirement:
 
 Saudi
 
 
 
 
 
 
 Job Summary:
 
 
 
 The External Handover Representative is responsible for managing the handover process with customers, ensuring a smooth and professional transition of completed units. The role involves direct interaction with clients, explaining property details, addressing concerns, and ensuring customer satisfaction during the handover stage.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate the external handover process with customers.
 </li>
 <li>
 Conduct unit inspections with clients and explain property features and systems.
 </li>
 <li>
 Ensure all handover documentation is complete, accurate, and properly signed.
 </li>
 <li>
 Address customer inquiries and provide clear, accurate information about the property.
 </li>
 <li>
 Record and report any defects or issues raised by customers and follow up for resolution.
 </li>
 <li>
 Deliver high levels of customer service to ensure a positive handover experience.
 </li>
 <li>
 Liaise with internal teams (engineering, maintenance, and property management) to resolve customer concerns.
 </li>
 <li>
 Maintain detailed records of customer interactions and handover status.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 Saudi (mandatory).
 </li>
 <li>
 Medically fit.
 </li>
 <li>
 Minimum
 
 2 years of experience
 
 in property management, customer service, or handover processes.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent computer skills (MS Office and related systems).
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proven experience in dealing directly with customers.
 </li>
 <li>
 Ability to understand and explain technical information in a simple manner.
 </li>
 <li>
 Strong attention to detail and ability to follow detailed procedures.
 </li>
 <li>
 Customer-focused with problem-solving abilities.
 </li>
 <li>
 Fluent in
 
 Arabic and English
 
 (spoken and written).
 </li>
 </ul>
 
 
 
 
 
 Preferred Requirements:
 
 
 <ul>
 <li>
 Experience in real estate, property management, or construction industry.
 </li>
 <li>
 Familiarity with handover procedures and customer service best practices.
 </li>
 </ul>
 
 
 
 
 Also, You can forward your CV through below link for more upcoming Job vacancies:
 
 https://cv-fnrco.com
 
 
 
 
</div>

Rashid Al Jabri Group

Purpose of the role:Responsible for the efficient coordination and development of personal, residential and commercial properties. This involves determining rates, marketing and filling vacancies (vacant properties), handling tenant relations, and maintenance.Job description:&middot; Ensure a proper CRM system is in place and used with client relationship &amp; leasing progress details.&middot; Attracting new tenants through advertising, property viewings, and encouraging referrals.&middot; Visiting all properties and ensuring maintenance compliance&middot; Setting rental rates, negotiating and enforcing lease agreements.&middot; Addressing tenant complaints and inspecting vacated units.&middot; Contracting and supervising repairs and maintenance work.&middot; Collecting rent, dealing with late payments, and handling operating expenses.&middot; Maintaining records of income, expenses, signed leases, complaints, maintenance, etc.&middot; Terminating leases and initiating eviction proceedings.&middot; Maintain property documents such as title deeds, site plans, valuation records&middot; Maintain comprehensive report of property&middot; Creating Ejari using the DLD website&middot; Renewing Wasl property contracts and subleases for Ejari using the online platform.Must have:&middot; RERA agent ID&middot; 2+ years of experience in Real Estate Property industry,&middot; Very knowledgeable of RERA rules and regulations and property market of UAE&middot; Familiar with using property related digital platforms and services including Dubai Municipality, Dubai Land Department, Dubai REST, Dubai Development Authortiy and Wasl property.&middot; Strong Analytical, Financial and Business AcumenDesirable:&middot; UAE Driving license preferred&middot; Business Development mind set&middot; Additional certifications related to Property/ Asset management domain is a plus.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

FirstKey Homes

<div>Summary of Responsibilities

The Property Administrator plays a vital role in enhancing the resident experience by delivering exceptional service. By assisting Property Managers and ensuring that daily tasks are completed promptly, they help create a thriving community. Below is a brief overview of the primary responsibilities. 


Essential Duties
<ul>
<li>Act as primary point of contact for FirstKey Residents, managing Zendesk tickets, office visits, and resident requests to resolve inquiries and escalations while delivering exceptional service.</li>
<li>Ensure rental payments are posted on time and assist the Property Manager with collections and delinquency efforts.</li>
<li>Assist the Property Manager and Renewals Department in achieving resident retention targets.</li>
<li>Conduct Resident Journey move-in touch points and oversee mid-lease touch points to ensure successful renewals.</li>
<li>Assist future residents with move-in by providing guidance, collecting move-in funds, scheduling orientation, and sending move-in codes.</li>
<li>Assist with HOA violations and city citations in partnership with HOA and Compliance departments.</li>
<li>Schedule municipal inspections and complete paperwork for compliance, including rental licensing, certificate of occupancy, and point of sale.</li>
<li>Engage in outreach campaigns to residents throughout their lease term.</li>
<li>Other duties may be assigned as needed based on company requirements.</li>
</ul>
 To perform this job successfully, an individual must be able to carry out all essential functions satisfactorily. Requirements listed represent the knowledge, skills, and abilities necessary. Reasonable accommodations may be made for individuals with disabilities. 


Working Conditions
<ul>
<li>Primarily indoor office work.</li>
<li>May be seated for extended periods.</li>
<li>Extended time spent using a computer.</li>
<li>Regular use of hands for operating computers, printers, and copiers.</li></ul> 
<h2 class="jobSectionHeader">
</h2>Required Education &amp; Experience
<ul>
<li>High School Diploma or equivalent.</li>
<li>Minimum one year of experience in an administrative or similar role.</li>
<li>Strong proficiency in Microsoft Office applications.</li></ul> 
<h2 class="jobSectionHeader">
</h2>Preferred Education &amp; Experience
<ul>
<li>Experience with Yardi Voyager or similar property management software.</li>
<li>Experience in property manager, real estate, or a related industry.</li>
<li>Experience in a fast-paced, high-growth environment.</li>
<li>Proficience in Spanish, written and spoken.</li></ul> 
<h2 class="jobSectionHeader">
</h2>Required Knowledge
<ul>
<li>Customer Service practive including needs assessment, service standars, and satisfaction evaluation.</li>
<li>Clerical procedures and systems including word processing, filing, transcription, form design, and office terminology.</li></ul> 
<h2 class="jobSectionHeader">
</h2>Required Skills
<ul>
<li>Active listening and the ability to understand and respond appropriately.</li>
<li>Critical thinking and problem-solving analysis.</li>
<li>Effective time management for self and others.</li>
<li>Performace monitoring and improvement.</li>
<li>Clear spoken communication.</li>
<li>Effective written communication.</li></ul> 
<h2 class="jobSectionHeader">
</h2>Work Styles &amp; Behaviors
<ul>
<li>Attention to detial and thorough task completion.</li>
<li>Dependability and responsibility in fulfilling obligations.</li>
<li>Cooperation and positive interaction with others.</li>
<li>Goal-setting, effort, and achievement motivation.</li>
<li>Adaptability and openness to change and varied work.</li></ul> 
<h2 class="jobSectionHeader">
</h2>FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

LUMIRAS

Job Title: AdministratorCompany: Lumiras Group Location: Dubai, UAE Employment Type: Full-time, PermanentHoliday Homes AdministratorDepartment: OperationsReports To: General Manager / Operations ManagerLocation: Dubai, UAEPOSITION OVERVIEWThe Holiday Homes Administrator is responsible for handling the day-to-day administrative and coordination tasks related to holiday homes operations, ensuring smooth property management, guest support, documentation, and system accuracy.The role requires strong organizational skills, attention to detail, and the ability to coordinate between guests, landlords, operations teams, cleaning teams, and external vendors.KEY RESPONSIBILITIESAdministrative OperationsManage daily administrative tasks related to holiday homes portfolioMaintain accurate property records, contracts, permits, and documentationUpdate and organize landlord files, guest records, and internal databasesEnsure all property licenses, permits, and compliance documents remain updatedBooking &amp; Reservation ManagementMonitor booking platforms including Airbnb, Booking.com, Expedia, and internal PMS systemsUpdate calendars, pricing, availability, and booking informationCoordinate reservation details and booking confirmationsEnsure booking records are accurate and reconciledGuest CoordinationSupport guest communication before, during, and after stayCoordinate check-in and check-out schedulesHandle guest documentation and registration requirementsAssist in resolving guest issues and operational requestsLandlord CoordinationMaintain communication with landlords regarding property updates, issues, and operational mattersTrack landlord agreements, payment schedules, and property documentationSupport onboarding of new properties and documentation collectionOperations CoordinationCoordinate with:housekeeping teamsmaintenance vendorsdrivers/logisticsexternal suppliersto ensure operational readiness of units.Track maintenance requests and ensure timely resolutionFollow up on cleaning schedules and property readinessFinancial &amp; Reporting SupportAssist in tracking payments, invoices, and expense recordsMaintain operational expense logsSupport reconciliation of bookings, commissions, and payoutsPrepare daily/weekly/monthly operational reportsSystem ManagementUpdate PMS/CRM systems with accurate operational dataMaintain login records, platform access, and listing informationEnsure operational dashboards and trackers remain updatedQUALIFICATIONSBachelor&rsquo;s degree preferredMinimum 2 years experience in:holiday homesproperty managementhospitality administrationshort-term rental operationsSKILLS REQUIREDStrong organizational and administrative skillsExcellent communication skillsKnowledge of Airbnb, Booking.com, and holiday homes systemsMicrosoft Excel / Google Sheets proficiencyAttention to detail and accuracyAbility to multitask and work under pressureJob Types: Full-time, PermanentApplication Question(s):<ul><li>Please State your Nationality.</li><li>Please State your Gender.</li><li>Please State your Date of Birth.</li><li>Please specify the languages you speak and your level of proficiency.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: In person

Administrator

I Buy Real Estate 

Job Title: Office Manager / Real Estate AdministratorLocation: Abu Dhabi, UAEJob Summary:We are seeking a highly organized and proactive Office Manager / Real Estate Administrator to oversee daily office operations while providing comprehensive administrative support to the sales team throughout the property transaction process. The ideal candidate will ensure smooth office operations, maintain compliance with documentation requirements, and assist agents in managing listings, contracts, and deal closures.Key Responsibilities:Office Management<ul><li>Manage the day-to-day operations of the office and ensure an efficient working environment.</li><li>Oversee office supplies, equipment, maintenance, and vendor relationships.</li><li>Maintain company records, filing systems, and confidential documents.</li><li>Coordinate meetings, appointments, and internal communications.</li><li>Assist management with reports, presentations, and administrative tasks.</li><li>Monitor office expenses and support budget administration.</li></ul>Real Estate Administration<ul><li>Supporting our sales and leasing agents with day-to-day admin tasks.</li><li>Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.</li><li>Coordinate with buyers, sellers, developers and government authorities throughout the sales process.</li><li>Track transactions from reservation to transfer and ensure all required documents are completed on time.</li><li>Maintain client and property records within the CRM/ internal system.</li><li>Support agents with listing forms, viewing schedules, and client documentation.</li><li>Coordinate commission records and transaction reports.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li><li>Keeping office files and records neat and up-to-date</li></ul>Requirements:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 3 years of experience in office administration, preferably within a real estate company.</li><li>Strong understanding of real estate transaction processes in Abu Dhabi.</li><li>Experience handling contracts, property documentation, and CRM/internal systems.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Qualifications:<ul><li>Previous experience supporting real estate brokers or property consultants.</li><li>Familiarity with Abu Dhabi real estate procedures and documentation requirements.</li><li>Knowledge of CRM platforms and property portals.</li></ul>Work Location: In person

Office Manager / Real Estate Administrator

Savills

<div>Savills is looking for an organised and proactive Real Estate Administrator to support our Sales and Leasing team with the day-to-day running of operations. This role is open to UAE Nationals only and is based in Sharjah, working Monday to Friday from 8:00am to 5:00pm.
The role will involve assisting with property listings, CRM management, documentation, client communication, and general administrative support, while ensuring compliance with Dubai Land Department and Trakheesi regulations. The ideal candidate will have strong attention to detail, good organisational skills, and the ability to work efficiently in a fast-paced environment while supporting agents across the team.
Key Responsibilities:
Administrative / Technical Support:<ul><li>
Assist in the preparation and processing of property listings, ensuring accuracy and completeness.</li><li>
Includes listing Verification/True Check on property portals.</li><li>
Monitoring monthly credit usage on property portals.</li><li>
Adhere to the Trakheesi policies from online and listing permits.</li><li>
Manage documentation, including contracts and other relevant paperwork.</li><li>
Secures Dubai Land Department Forms/Contracts (Form A, Form B, Form I, Form U) using the Dubai Land Department portal.</li><li>
Assist and guide agents with CRM.</li><li>
Assist and support agents with general administrative tasks.</li></ul>
Database Management:<ul><li>
Maintain an organized and up-to-date client database and have a strong follow-up skills and lead management.</li><li>
Input and update property information, ensuring accuracy and consistency.</li><li>
Responsible for monitoring, aiding and supporting by preparation of leads and receiving daily feedback from the Real Estate Agents</li><li>
Provides a weekly and monthly listing reports.</li></ul>
Communication, Coordination &amp; Organization:<ul><li>
Facilitate effective communication between clients, real estate agents, and other internal stakeholders.</li><li>
Coordinate with other departments to ensure seamless collaboration and information flow.</li><li>
Provide general administrative support to the sale team and have an excellent filing system in maintaining all the records.</li><li>
Responsible for receiving the transaction documents from the Sales/Leasing Agents.</li><li>
Handle incoming calls and inquiries, addressing customer needs and resolving issues to ensure customer satisfaction.</li><li>
Maintain a high level of confidentiality when dealing with sensitive customer information.</li><li>
Build and maintain strong relationships with co-workers to foster a positive and collaborative work environment.</li></ul>
Adherence to Regulations:<ul><li>
Ensure compliance with relevant real estate laws, regulations, and company policies</li></ul>
Event Support:
<ul><li>Assist in organizing and participating in promotional events and property exhibitions.</li></ul>
Skills, Knowledge and Experience<ul><li>
Proven experience in real estate administration or a similar role.</li><li>
Excellent organizational and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Proficiency in Microsoft Office suite and real estate management software.</li><li>
Knowledge of the Dubai residential property market is an advantage.</li></ul></div>

Residential Agency Administrator (UAE National)

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Office Manager / Real Estate Administrator

Residential Agency Administrator (UAE National)