property administrator

Al Qaisi Group of Companies

Job SummaryWe are looking for a proactive and well-organized Real Estate Administrator to join our Sharjah office. The ideal candidate should have previous experience in real estate administration (preferably in Sharjah), strong organizational skills, and a valid UAE driving license. The role involves supporting the day-to-day operations of the office, preparing property documentation, coordinating with clients and government authorities, and ensuring all records are maintained accurately.Key Responsibilities<ul><li>Manage the day-to-day administrative operations of the real estate office.</li><li>Prepare and maintain property listings, tenancy contracts, sales agreements, and other real estate documentation.</li><li>Coordinate with property owners, tenants, buyers, and agents.</li><li>Schedule property viewings and client appointments.</li><li>Maintain accurate records of properties, contracts, and client information.</li><li>Follow up on renewals, tenancy expiries, and outstanding documentation.</li><li>Coordinate with municipalities, developers, and relevant authorities when required.</li><li>Prepare reports, correspondence, and presentations.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Support management with administrative and operational tasks.</li><li>Travel within the UAE for business-related requirements when necessary.</li></ul>Requirements<ul><li>Minimum 5 years of UAE experience in real estate administration.</li><li>Valid UAE Driving License (mandatory).</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and real estate portals such as Property Finder and Bayut is preferred.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and manage multiple tasks efficiently.</li></ul>Salary &amp; Benefits<ul><li>UAE Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career growth opportunities</li></ul>Location: Sharjah, UAEWork Location: In person

Real Estate Administrator (Sharjah)

St John Lutheran Church

Church Property CoordinatorThis is a job historically called &ldquo;church sexton&rdquo; that helps the congregation keep up with its property. Repairing simple repairs, managing vendors and inspections. Helping with setups.Office Matters:Schedule and keep track of regular inspections and Preventative Maintenance service. Maintain records of repairs and service calls/inspections. Oversee contractors for snow and landscaping.Skillset:Ability to handle light plumbing, electrical, and basic repairs. Also, the ability to know when to call in an expert.Other Duties:Regularly keeping an eye on the property to scan for problems, leaks, fixes.Periodically set up tables, concert bells, holiday items and decorations. Ability to lift heavy items.Reports to:Church Council via pastor. Relates to volunteer property committee team members, and director of nursery school.Hours range: 20 - 25 hours/weekPay range: $20-22/hrPay: $20.00 - $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Church Property Manager

Sawmill Road Management

OverviewJoin our dynamic property management team as an Assistant Property Manager and play a vital role in ensuring the smooth operation of residential communities. This energetic position offers the opportunity to develop your skills in property administration, leasing, tenant relations, and facilities management. You will support senior management in maintaining high standards of customer service, compliance, and operational efficiency, all while fostering a positive living environment for residents. This paid role is perfect for motivated individuals eager to grow their career in real estate and property management.The Assistant Property Manager will collaborate openly with the Property Manager and the Senior Property Management team to ensure the smooth operations of residential properties under our management. The Property Management Assistant possesses excellent communication skills, and a commitment to delivering outstanding customer service to residents and team members.ResponsibilitiesAdministrative Support<ul><li>Assist with remote correspondence, data entry, and filing tasks as needed/onboarding.</li><li>Maintain and organize electronic filing systems, ensuring easy access to important documents and records.</li><li>Prepare and distribute reports, presentations, and other documents as required.</li><li>Monitor items such as rent increases, lease violations, and delinquencies.</li><li>Conduct recertification notifications such as, but not limited to: CMHA Remittance, CMHA HAP changes, Recertification packets for residents, DevCo, Pest Control, handling Lease violations and assistance with Leasing</li><li>Assist in managing daily property operations, including lease administration, rent collection, and tenant communications</li><li>Support lease or rental agreement management, ensuring all documentation complies with legal and company standards</li><li>Coordinate property maintenance requests and oversee facilities management to ensure properties are well-maintained and safe</li><li>Utilize property management tools such as Yardi and OneSite to update records, process payments, and generate reports</li><li>Handle client communication with professionalism, addressing inquiries promptly via phone, email, or in person</li><li>Support budgeting processes by tracking expenses and assisting with financial reporting related to property operations</li><li>Ensure adherence to Fair Housing regulations, Landlord-Tenant law, LIHTC (Low-Income Housing Tax Credit), and Section 8 program guidelines</li><li>Manage conflict resolution between tenants or staff with effective conflict management skills</li><li>Maintain accurate data entry, filing systems, and records related to leasing activities, contracts, and legal documentation</li><li>Collaborate with team members to upsell amenities or additional services that enhance resident satisfaction</li></ul>Software Oversight<ul><li>Monitor software for efficiencies, data correctness, and execution of workflows and tasks.</li><li>Assist with software platform navigation and oversight, including but not limited to: AppFolio, DevCo, Office Suite</li></ul>Communication Liaison<ul><li>Screen and prioritize incoming communications, directing inquiries to the appropriate</li><li>staff members.</li><li>Monitors the PMColumbus@sawmillroadmgt.com shared email box.*</li><li>Serve as a communication liaison as necessary between property management,</li><li>residents, and other outside vendors</li></ul>Special Reporting<ul><li>Create all special reporting required monthly, including but not limited to customized rent rolls, board meeting documentation, and all other data as requested by stakeholders and team members.</li><li>Assist in managing daily property operations, including lease administration, rent collection, and tenant communications</li><li>Support lease or rental agreement management, ensuring all documentation complies with legal and company standards</li><li>Coordinate property maintenance requests and oversee facilities management to ensure properties are well-maintained and safe</li><li>Utilize property management tools such as Yardi and OneSite to update records, process payments, and generate reports</li><li>Handle client communication with professionalism, addressing inquiries promptly via phone, email, or in person</li><li>Support budgeting processes by tracking expenses and assisting with financial reporting related to property operations</li><li>Ensure adherence to Fair Housing regulations, Landlord-Tenant law, LIHTC (Low-Income Housing Tax Credit), and Section 8 program guidelines</li><li>Manage conflict resolution between tenants or staff with effective conflict management skills</li><li>Maintain accurate data entry, filing systems, and records related to leasing activities, contracts, and legal documentation</li><li>Collaborate with team members to upsell amenities or additional services that enhance resident satisfaction</li></ul>Requirements<ul><li>Proven experience with property management software such as Yardi or AppFolio is highly preferred</li><li>Strong knowledge of landlord-tenant law, Fair Housing regulations, and Section 8 housing programs</li><li>Previous experience in real estate administrative roles or property management companies is advantageous</li><li>Excellent customer service skills with professional phone etiquette and client relationship management abilities</li><li>Familiarity with lease or rental agreement management, contracts, and legal administrative procedures</li><li>Ability to handle conflict resolution effectively while maintaining a positive attitude</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry, reporting, and communication purposes</li><li>Experience with property maintenance coordination and facilities management practices</li><li>Strong organizational skills including filing systems, data entry accuracy, and record keeping</li><li>Demonstrated ability to work well within a team environment while managing multiple priorities confidently</li></ul>This Assistant Property Manager position offers an exciting opportunity to grow your expertise within a supportive environment dedicated to excellence in property care. If you&rsquo;re energetic about real estate operations and committed to delivering outstanding resident experiences, we want to hear from you!Pay: $42,000.00 - $46,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Property Manager

RP Management Inc

<div>Responsible for the day-to-day operations of a specific property. Initiate and implement policies, procedures, forms, schedules, and/or controls as necessary to properly manage the property under the direction and approval of the Community Manager and Asset Manager.<ul><li>
Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required;</li><li>
Maintain good answering service relations and systems for exchange of information and keep answering service up-to-date with calling sequences and accurate names and numbers;</li><li>
Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files, etc.;</li><li>
Implement marketing and advertising campaign for leasing of apartments as approved by Community Manager and Asset Manager;</li><li>
Assist Community Manager in coordinating resident events such as open houses, Realtor tours, and tenant promotional activities;</li><li>
Maintain constant awareness of market conditions affecting the leasing and general operations of the property, including but not limited to, knowing the competition and corporate in/out migration;</li><li>
Develop and maintain a leasing reference book for the property&rsquo;s unique features, amenities, size, available apartments, rental rates, and leasing promotions;</li><li>
Develop and maintain and implement a leasing checklist and package to include all required forms, deposits, schedules, and information needed to effectively lease apartments;</li><li>
Know and understand RP Management&rsquo;s lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code and other laws and ordinances affecting the marketing and leasing of the property;</li><li>
Show apartments in an effective, professional, and friendly manner as directed by RP Management&rsquo;s policies and procedures;</li><li>
Track and follow-up on all prospect referrals, walk-ins, and phone inquiries;</li><li>
Process all applications and diligently screen applicants for Community Manager&rsquo;s approval in accordance with RP Management&rsquo;s operational procedures;</li><li>
Perform all pre-move-in inspections of apartments being turned;</li><li>
Maintain rental and deposit collections;</li><li>
Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager;</li><li>
Supervise the work order dashboard to assure expeditious and proper response to tenants&rsquo; needs;</li><li>
Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including filing court documents for 
 eviction, and attending scheduled court hearings as Landlord&rsquo;s representative as directed by the Community Manager;</li><li>
Maintain constant awareness and compliance with the Fair Housing Laws;</li><li>
Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property;</li><li>
Conduct unit inspections for determination of tenant&rsquo;s security deposit disposition according to RP Management&rsquo;s policies and procedures;</li><li>
Prepare security disposition letters, security deposit returns, and reports according to RP Management&rsquo;s policy;</li><li>
Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable;</li><li>
Process all property expenditures for Community Manager&rsquo;s approval according to RP Management guidelines;</li><li>
Perform data entry as required of Assistant Community Managers and directed by RP Management;</li><li>
Prepare and submit to Asset Manager all required reports including, but not limited to, the weekly occupancy summary, move-in/move-out analysis, traffic reports and rent rolls;</li><li>
Prepare and submit to Asset Manager for approval monthly lease renewal batches;</li><li>
Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management&rsquo;s policies and procedures;</li><li>
Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management&rsquo;s policies and procedures;</li><li>
Maintain a continuous list of property needs and concerns including administrative, maintenance, and those that are market driven;</li><li>
Assist Community Manager in collecting multiple bids for contract work to present to Asset Manager and Director of Maintenance for approval;</li><li>
Order office supplies as directed by Community Manager;</li><li>
Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance;</li></ul>
Compensation:
$ 21 / hour - $27 / hour with benefits including, paid vacation, sick time / holidays, medical &amp; dental coverage and 401(k) with employer match. Friendly, comfortable working environment.
Shift: 8:30AM - 5:00PM, Closed all major holidays</div>

Assistant Community Manager

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

City of Kemmerer

POSITION SUMMARY:Under supervision of City Clerk/Treasurer, performs a variety of technical duties in support of the City of Kemmerer&rsquo;s administrative office, including but not limited to: planning and zoning, city permits and licensing, zoning code enforcement, utility payments, accounts payable, payroll, and grant administration; support and serves as a resource and provides information on City regulations to property owners, residents, businesses, the general public, and other City departments and divisions; provides backup clerical support to police, courts, and utility billing; provides support for impact funding applications and reports.ESSENTIAL TASKS OF THE JOB: Planning, Zoning, Permits, and Licensing&middot; Performs a variety of field and office work in support of the City&rsquo;s local zoning, planning, and permitting programs; supports compliance with City regulations and ordinances including those pertaining to zoning, land use, building permits, and city licensing.&middot; Prepares reports, staff summaries, and documentation for zoning board meetings.&middot; Prepares and distributes zoning board agenda packet.&middot; Attends required meetings and prepare, review, and edit meeting minutes, including Zoning Board minutes, ensuring accuracy and readiness for approval and signature as the official record. Supports the Zoning Administrator (City Administrator) and Zoning Board as needed, including assisting in running Zoning Board meetings.&middot; Assists in the review of zoning permits, land use applications, site plans, and subdivision applications for completeness and compliance with applicable regulations and city code.&middot; Provides information to the public, developers, and property owners regarding zoning codes, land use policies, and application procedures.&middot; Maintains and updates planning records, maps, and databases, including GIS data when applicable.&middot; Conducts basic research on land use issues and ordinances.&middot; Assists with inspections to verify compliance with zoning regulations.&middot; Assists in writing zoning code, conditional and special permitted use permits, and other code.&middot; Properly processes and files all zoning related documents.&middot; As designated by City Administrator, receives, reviews and approves sign, driveway, fence, and other zoning-related permits.&middot; Makes personal contact with residents or businesses in order to resolve property violations; issues, and posts warning notices and related documentation for code violations.&middot; Receives, reviews, and processes building permit applications for completeness and compliance with applicable codes and regulations.&middot; Calculates permit fees in accordance with established fee schedules; assists with the review and analysis of permit fee structures and provides recommendations for fee adjustments as appropriate.&middot; Issues permits once all approvals and requirements have been met.&middot; Maintains accurate records of permits, inspections, and related documentation including tracking deadlines and ensure required materials are submitted.&middot; Schedules inspections and coordinate with inspectors and applicants.&middot; Interprets basic building codes, zoning regulations, and municipal ordinances to assist customers.&middot; Responds to inquiries and resolve routine issues related to permits and inspections.&middot; Receives, reviews, processes, and issues new business license applications; administer and process annual business license renewals; and maintain accurate licensing records.Administrative Duties&middot; Maintains appropriate level of supplies in the City Clerk-Treasurer&rsquo;s office and order new supplies as needed.&middot; Performs notarial services as required.&middot; Assists in administrating grants.&middot; Provides backup support for the court clerk.&middot; Performs related administrative duties and responsibilities as assigned to support efficient department operations.&middot; Cross-trains in related areas to maintain adequate office coverage and function.Accounts Receivable/ Accounts Payable&middot; Receives money personally, in the mail, and over the phone and issues appropriate receipts.&middot; Enters accounts payable purchase requisitions, invoices, and credit card transaction logs into the Caselle financial system; review reports and supporting documentation to verify accuracy and ensure proper data entry.&middot; Acts as back up for balancing daily cash drawer and updating cash receipting to the general ledger.Payroll&middot; Collects and verifies timesheets.&middot; Enters employee information and payroll data into Caselle accounting software.&middot; Answers employees' questions and concerns regarding payroll.&middot; Calculates payable hours, bonuses, taxes, and deductions.&middot; Calculates and enters comp time and executive leave.&middot; Calculates and pays payroll transmittals.&middot; Processes new employees, promotions, and terminations.&middot; Issues and delivers payroll vouchers detailing earnings and deductions.&middot; Investigates and resolves payroll discrepancies.&middot; Maintains and updates payroll records.&middot; Prepares payroll reports.&middot; Assists with and serve as backup for the preparation and filing of quarterly IRS reports.&middot; Assists with and serve as backup for the preparation and filing of quarterly Workers Comp and Unemployment reports.Customer Service&middot; Greets customers in a friendly manner in person and on the phone.&middot; Maintains professionalism by exercising tact, diplomacy and courtesy at all times.&middot; Screens calls, visitors, and mail and, if needed, route to the proper person or department.&middot; Posts advertisements, public relations announcements, and customer service information on web site and social media.Pay: $27.03 - $30.14 per hourBenefits:<ul><li>401(k)</li><li>Bereavement leave</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Zoning and Administrative Technician

Northwest Local School District

<div>JOB OBJECTIVE<ul><li>
To provide additional instruction and help to students outside and within the classroom</li></ul> 
JOB REQUIREMENTS<ul><li>
Hold a valid Ohio teaching certificate/license (4-9 ELA, 7-12 ELA, or K-8)</li><li>
BCI/FBI Background Checks</li></ul> 
JOB LOCATION<ul><li>
In district buildings as assigned by the superintendent</li></ul> 
EQUIPMENT UTILIZED<ul><li>
Computers</li><li>
Copiers, Printers, and other digital equipment</li><li>
Phone System</li></ul> 
JOB FUNCTIONS
Essential<ul><li>
Definite work schedules for tutors will be established. Tutors are expected to attend all faculty meetings called by the supervisor and/or building administrator</li><li>
Tutors are expected to become familiar with and abide by the professional code of ethics established by the profession</li><li>
Tutors shall devote themselves exclusively to their duties in the schools during school hours, and shall not employ their time outside of school in such manner as to interfere with their usefulness in the school room or with their participation in regularly scheduled meetings held in the interest of the school system</li><li>
Tutors shall follow a daily schedule approved by the supervisor and/or building administrator and the Superintendent, a copy of which shall be kept by tutors in a conspicuous place near the entrance to their rooms, a duplicate of which shall be filed with the Superintendent and supervisor by the first Friday in October</li><li>
Tutors shall be required to keep their classes in session each day during school hours and shall not be permitted to dismiss them anytime without the consent of the supervisor and/or building administrator or the Superintendent. They shall dismiss their classes promptly at the time set</li><li>
Tutors shall not be absent from school without permission of the supervisor and/or building administrator or Superintendent</li><li>
Tutors are expected to take part in plans for their professional development and all general in-service educational programs unless excused by the supervisor and/or building administrator or Superintendent</li><li>
Tutors shall be responsible for all school apparatus and property entrusted to their charge</li><li>
Tutors are held responsible for the orderly deportment of their pupils and will be assisted in all reasonable means to secure those ends</li><li>
Tutors shall not be corrected or criticized under any circumstances in the presence of pupils or parents</li><li>
Tutors shall give every reasonable assistance to pupils who have fallen behind in their studies due to absence or other causes</li><li>
Tutors are required to keep records showing the names of all pupils enrolled in tutoring or grades while under their supervision, the studies pursued, the character and nature of the work done, the standing of each Superintendent, the Board of Education and the State Board of Education</li><li>
Tutors are expected to meet their classes on time and remain in constant supervision of the class or group activity. If emergencies or other activities arise to call them from their rooms, the supervisor should be notified immediately</li><li>
Tutors are subject to any additional policies and regulations which are issued by the supervisor and approved by the Superintendent. They should be notified in writing of any such policies or regulations</li><li>
Incorporated within one or more of the previously mentioned essential functions of this job description are the following essential physical requirements:<ul><li>
Ability to work at a desk, conference table, or in meetings of various configurations</li><li>
Ability to stand for extended periods of time</li><li>
Ability to see for purposes of reading printed matter and observing students</li><li>
Ability to hear and understand speech at normal levels</li><li>
Ability to communicate so others will be able to clearly understand normal conversations</li><li>
Ability to bend and twist, stoop, kneel, run and crawl</li><li>
Ability to lift 50 pounds</li><li>
Ability to carry 25 pounds</li><li>
Ability to operate office/computer equipment</li><li>
Ability to reach in all directions</li></ul></li><li>
Other duties as assigned by supervisor</li></ul></div>

Title I Tutor - Northwest Middle School

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