property administrator

Nationwide Middle East Properties LLC

<div>
 
 
 Job Opportunity: Owners Association (OA) Administrator
 
 
 
 Location: Abu Dhabi, United Arab Emirates
 
 
 Company: Nationwide Property Management and Maintenance LLC
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 Company Overview
 
 
 
 
 
 
 
 Nationwide Property Management and Maintenance LLC
 
 is a premier real estate organization dedicated to operational excellence. We are currently recruiting for the position of
 
 Owners Association Administrator
 
 . This role requires a highly disciplined professional capable of managing complex administrative workflows, financial collections, and regulatory compliance within the real estate sector.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Owners Association Administrator serves as the central operational authority for community management activities. The successful candidate will be responsible for the end-to-end management of financial recovery, compliance with governing bodies (ADM/RERA), and the maintenance of high-level stakeholder relations. This position demands a strategic approach to debt recovery and rigorous attention to administrative governance.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 1. Financial Operations &amp; Revenue Recovery
 
 
 <ul>
 <li>
 
 Service Charge Administration:
 
 Oversee the accurate preparation and dissemination of annual service charge invoices in accordance with approved budgets.
 </li>
 <li>
 
 Debt Collection &amp; Reconciliation:
 
 Execute a structured collection strategy to recover outstanding dues, including the negotiation of payment plans and the reconciliation of owner accounts in coordination with the Finance Department.
 </li>
 <li>
 
 Financial Record Keeping:
 
 Maintain audit-ready financial records and facilitate the issuance of precise Statements of Accounts (SOA).
 </li>
 </ul>
 
 
 
 
 
 2. Stakeholder Relations &amp; Community Management
 
 
 <ul>
 <li>
 
 Unit Owner Liaison:
 
 Act as the primary point of contact for all owner inquiries regarding service charges, access protocols, and community governance.
 </li>
 <li>
 
 Administrative Support:
 
 Process and issue No Objection Certificates (NOCs), clearance certificates, and move-in/move-out permits efficiently.
 </li>
 <li>
 
 Dispute Resolution:
 
 Manage and resolve escalated owner complaints with professionalism, ensuring adherence to community rules and regulations.
 </li>
 </ul>
 
 
 
 
 
 3. Governance, Documentation &amp; Compliance
 
 
 <ul>
 <li>
 
 Regulatory Adherence:
 
 Ensure full compliance with all regulations mandated by the Abu Dhabi Municipality (ADM), Real Estate Regulatory Agency (RERA), and other relevant authorities.
 </li>
 <li>
 
 Document Control:
 
 Maintain a comprehensive filing system for all legal notices, insurance policies, contracts, and meeting minutes.
 </li>
 <li>
 
 Audit Preparation:
 
 Compile and verify all necessary documentation for external audits, regulatory submissions, and official inspections.
 </li>
 </ul>
 
 
 
 
 
 4. Board Support &amp; Meetings
 
 
 <ul>
 <li>
 
 Meeting Administration:
 
 Coordinate all aspects of Annual General Meetings (AGMs) and Board Meetings, including agenda preparation, minute taking, and ensuring quorum requirements are met.
 </li>
 <li>
 
 Official Communications:
 
 Draft and distribute formal circulars, legal notices, and community announcements to all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Competencies
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Property Management, or a relevant discipline.
 </li>
 <li>
 
 Experience:
 
 A minimum of 2&ndash;4 years of demonstrated experience in Owners Association Management, Property Management, or Accounts Receivable.
 </li>
 <li>
 
 Regulatory Knowledge:
 
 Comprehensive understanding of UAE property laws and OA regulatory frameworks (ADM/RERA).
 </li>
 <li>
 
 Technical Proficiency:
 
 Advanced command of Microsoft Office (specifically Excel) and specialized OA Management Software (e.g., Mollak, OAMS).
 </li>
 </ul>
 
 
 
 
 
 Professional Competencies:
 
 
 <ul>
 <li>
 
 Negotiation &amp; Persuasion:
 
 Proven ability to manage collections and enforce payments while maintaining professional relationships.
 </li>
 <li>
 
 Communication:
 
 Superior verbal and written English communication skills suitable for official correspondence.
 </li>
 <li>
 
 Operational Resilience:
 
 Demonstrated ability to manage conflicting priorities and work effectively under pressure.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 Qualified candidates are invited to submit their curriculum vitae for consideration.
 
 
 Please apply directly on LinkedIn, or send your application to
 
 
 CV@nwmea.com with the subject line "OA Administrator Application".
 
 
 
</div>

Property Administrator

Trade Circle Enterprises LLC

Document Controller &amp; Corporate AdministratorJob SummaryTo manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.The Administrator serves as the central point of coordination between agents, landlords, tenants, and management to support seamless business operations.Key Responsibilities1. Administrative &amp; Operational Management<ul><li>Maintain and organize all real estate documentation, including title deeds, tenancy contracts, Ejari registrations, and property management agreements.</li><li>Manage and monitor our rented and owned properties and Coordinate with service providers.</li><li>Visit Notary Public offices and Rental Dispute Centres to serve notices and handle tenancy disputes.</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, Visa and Passport renewal.</li><li>Manage Directors travelling itinerary, air ticket booking, hotel booking, Insurance, Mobile and internet bills payments and other related work.</li></ul>2. Financial &amp; Compliance Support<ul><li>Coordinate rent collection, security deposits, and utility payments with the finance team.</li><li>Verify invoices, issue receipts, and assist in reconciling accounts related to property transactions.</li><li>Ensure compliance with Dubai Land Department (DLD), RERA, and other relevant authorities.</li></ul>Qualifications &amp; Skills<ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DLD, RERA, Ejari system, DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills</li></ul>Experience:&middot; Real estate administrative: 2 years (Required)Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

BEST LUXURY PROPERTIES LLC

PROPERTY ADMINISTRATORExperience: at least 1 year experience Monthly Salary : &#8203;from AED 4,000 Job Location :&#8203;&#8203; Dubai - United Arab Emirates Education :&#8203;&#8203; Bachelor's degree Nationality&#8203;&#8203; : Philippines Benefits&#8203;&#8203; : Medical Insurance, Visa, Ticket AllowanceAbout the Role:We are seeking a highly organized and detail-oriented Property Administrative Assistant to support our property management and operations team. The ideal candidate will play a key role in ensuring smooth day-to-day activities, handling clerical tasks, coordinating documentation, and assisting with client and developer communication.Key Responsibilities:<ul><li>Provide administrative support to the property management team.</li><li>Prepare, review, and maintain real estate documentation such as agreements, forms, NOCs, tenancy contracts, payment schedules, and internal records.</li><li>Manage incoming inquiries, emails, and calls related to property matters.</li><li>Coordinate with developers, landlords, tenants, and internal departments on required documents, payments, updates, and follow-ups.</li><li>Assist with listings management: updating CRM systems, property portals, and internal trackers.</li><li>Schedule client appointments, unit viewings, and meetings.</li><li>Handle filing, data entry, and organization of property files (digital &amp; physical).</li><li>Track payments, invoices, renewals, and contract deadlines.</li><li>Support the management team with daily office tasks and special projects.</li><li>Assist the team for the move-in/move out &amp; inspection of the properties</li><li>Ensure compliance with company processes and UAE real estate regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Previous experience in real estate administration or property management in the UAE (preferred).</li><li>Strong command of English</li><li>Proficiency in MS Office, CRM systems, and property listing portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong communication and follow-up abilities.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional, proactive, and reliable work ethic.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Opportunities for growth within a dynamic real estate team.</li><li>Supportive working environment and professional development.</li><li>Exposure to high-end real estate and property management operations.</li></ul>How to Apply: Interested candidates may send their CV to careers@bestluxury.properties with the subject line: Property Administrative Assistant Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Homevy

Hey, we&rsquo;re Homevy, a premium holiday homes management company in Dubai. We deliver smooth hands-free management for owners and a high standard of comfort for guests. Intentionality guides how we work. We run our operations with a hospitality-first mindset. We focus on clear communication, organised processes, and properties that stay guest ready.We are looking for a Property Administrator with strong organisation, clear communication, and steady follow through. You keep tasks moving, information accurate, and stay on top of what needs attention. You support our Guest Experience Lead and Operations Lead so the team stays aligned.What You&rsquo;ll Do:<ul><li>Keep tasks updated with clear notes, progress, and evidence.</li><li>Keep databases, checklists, and logs updated.</li><li>Maintain property files, SOPs, and compliance documents.</li><li>Keep information accurate and easy to access.</li><li>Track linen, towels, consumables, and supply levels.</li><li>Coordinate laundry pickups and returns.</li><li>Support new property onboarding with admin, scheduling, and documentation.</li><li>Keep office supplies stocked and organised.</li><li>Manage deliveries.</li><li>Keep shared spaces tidy and ready for daily use.</li><li>Support small day to day office needs so the team can work smoothly.</li><li>Manage weekend check in and check-out coordination once every three weeks.</li><li>Follow up with cleaners and technicians for updates.</li><li>Share readiness updates with the Guest Experience team.</li><li>Track progress on open tasks and report delays early.</li></ul>What You&rsquo;ll Bring to the Table:Experience<ul><li>Admin or operations coordination.</li><li>Hospitality or short term rental exposure is not essential, but desirable.</li><li>Experience using digital tools such as Slack and Notion.</li><li>Basic understanding of maintenance or facilities work helpful.</li></ul>Skills<ul><li>Strong written and spoken English.</li><li>Good organisation.</li><li>Strong follow up.</li><li>High accuracy in documentation.</li><li>Good time management.</li><li>Ability to handle many moving tasks without losing detail.</li><li>Comfort using apps, dashboards, and operational software.</li></ul>Attributes<ul><li>Reliable and consistent.</li><li>Calm under pressure.</li><li>Good attention to detail.</li><li>Proactive with updates.</li><li>Fast to respond and fast to action.</li><li>Takes ownership of tasks from start to finish.</li><li>Comfortable supporting different teams.</li></ul>Details:<ul><li>Full time, office based in Dubai with property visits when needed. A valid driving licence and access to a vehicle is helpful, but not essential.</li><li>Working hours 9am to 6pm, Monday to Friday, plus one weekend coordination every three weeks.</li><li>Benefits:</li><li>Competitive salary with annual bonus</li><li>Annual leave under UAE Labour Law</li><li>Health insurance</li><li>Visa sponsorship</li><li>Company laptop provided</li></ul>www.homevy.comJob Types: Full-time, PermanentPay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have any hospitality or holiday homes experience?</li></ul>Experience:<ul><li>administrative: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE drivers license (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

ELITA HOMES REAL ESTATE BROKERS L.L.C

Hiring a highly organized, detail-oriented Property Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits:- Possibility to work remotely!- Basic + commission for the right candidate!- Pleasant working environment!Key Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (in Real Estate preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>The candidate shall be on your own visa if based in UAE! Attach your CV with a photo! Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Diana Duggan UK Limited

We are supporting our client with a domestic and commercial property reconciliation project. As a Property Administrator, you will reconcile large and complex data sets for our client's property portfolios across different systems such as property management accounts, general ledgers, and bank statements. Your role is designed to identify, extract, categorise, and reconcile transactions, highlighting discrepancies and providing management with clear outputs for review. This role focuses on data integrity and reconciliation, not on fraud detection.<ul><li> Start Date: ASAP</li><li>End Date: 6-month contract</li><li>Hours: Full time - Monday to Friday</li><li>Location: London - on-site 2-3 days per week</li><li>Rate: £250 per day (inside IR 35)</li><li>Pay Framework: Umbrella Company</li></ul>Key Responsibilities:<ul><li>Responsible for updating Excel property packs to new templates</li><li>Supporting Property Managers with administrative tasks</li><li>Help analyse and review property management information</li><li>Support with reporting and interpreting data </li><li>Support with reviewing current reporting practices and helping with improvements</li><li>Produce Excel spreadsheets to support with review and reporting </li><li>Analyse income reports and financial statements </li></ul>Requirements:<ul><li>Essential: significant Excel experience, including macros</li><li>Background in the property industry </li><li>Will need to be able to analysis income reports and have an understanding financial statement, as well as understanding leases</li></ul>Don't delay, apply today!

Property Administrator - reporting

IDEX Consulting Ltd

My client is currently looking for a SIPP Property Specialist to join their team as a Client Relationship Manager. This is a remote role and can be based anywhere in the UK.Reporting to the Team Leader the successful candidate will provide specialised property, borrowing, loan back, third party loan and VAT expertise throughout the organisation. This role requires in-depth knowledge of property processes, regulations, and documentation to support Key CRMs with property-related matters including property purchases, sales, leases, VAT, borrowing, loan backs, third party loans and associated financial transactions.Key Responsibilities <ul> <li>The key focus of the role is to deliver an exceptional client experience, putting the client at the heart of everything you do to deliver great client outcomes</li><li>Provide technical guidance to Key CRMs on property, borrowing, loan back, third party loan and VAT related queries and transactions</li><li>Work on leases and property sales documentation for accuracy and compliance</li><li>Work on both simple and complex property purchases, including those with borrowing</li><li>Work on loan backs, and third-party loans</li><li>Work on new borrowing or borrowing rollover documentation</li><li>Work on rent reviews</li><li>Handle all rental invoicing</li><li>Handle all scheme VAT returns</li><li>Provide technical guidance to Key CRMs on property, borrowing, loan back, third party loan and VAT related matters</li><li>Contribute to client meetings when property, borrowing, loan back, third party loan and VAT expertise is required</li><li>Explain complex property concepts and processes in clear, accessible language</li><li>Identify and mitigate risks associated with property, borrowing, loan back, third party loan and VAT work</li><li>Contribute to the training and development of other team members where required</li><li>Work with co-ordinators to maintain standards throughout the unit</li></ul> Key Experience <ul> <li>In-depth knowledge of property purchase and sale processes within pension schemes</li><li>In-depth knowledge of loan backs and third-party loan processes within pension schemes</li><li>In-depth knowledge of borrowing processes within pension schemes</li><li>Expertise in lease review and property documentation requirements</li><li>Strong understanding of property compliance requirements and risk factors</li><li>Knowledge of VAT as it applies to property transactions</li><li>Experience in reviewing complex property transactions and associated documentation</li><li>Understanding of investment administration for pension schemes</li></ul> As well as a competitive salary the company offers a company pension, DIS, Group income protection, health cash plan, 25 days holiday + Stats and many more.For more information please contact Graeme Hyland on or email Visit the IDEX Consulting Ltd website for further opportunities. Please note that the information supplied may be retained for up to 10 years for use in connection with future vacancies. For full information on how we use your data, please visit the IDEX Consulting website and view our Privacy Policy. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.

SIPP Property Administrator

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