property administrator

Barkan Management

<div></div><div>Come join our growing team!

If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. 


Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals share a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! 

<div>
Who we need:</div>

We are seeking a motivated and experienced Property Administrator to join our team. This is a part time position reporting directly to the Account Executive. The role is based at Fuller Pond located in Middleton, MA.

As a hands-on contributor, the Property Administrator will handle homeowner phone calls, manage Accounts Payable, and communicate with homeowners as needed. 


What you&rsquo;ll do:
<ul><li> Front office: represent the company with professionalism and friendliness, answer inquiries and/or direct to appropriate persons</li></ul>
<ul><li> Homeowner communications.</li></ul>
<ul><li> Ensures that work orders are correctly and quickly entered to facilitate timely responses. Works closely with manager to assist in homeowner communications regarding status of work orders.</li></ul>
<ul><li> Maintains calendars; takes reservations, follows up with applications and checks.</li></ul>
<ul><li> Filing, copying, as needed in support of the needs of the property.</li></ul>
<ul><li> Collect and enter data into Fuller Pond Homeowner Database.</li></ul>
<ul><li> Processes account payable through the Cinc Systems. Manages accounts payable files by vendor and year.</li></ul>
<ul><li> Routinely checks clubhouse to ensure tidy and in order.</li></ul>
<ul><li> Any other duties or tasks assigned by the Account Executive.</li></ul> 


What we&rsquo;re looking for:
<ul><li> General computer skills to include, scanning, emailing, and typing.</li></ul>
<ul><li> Microsoft Word: 1 year</li></ul>
<ul><li> Microsoft Excel: (Preferred)</li></ul>
<ul><li> Customer service: (Preferred)</li></ul> 

<div>
What we can do for you!</div>
<div>
Barkan offers a competitive compensation and benefits package to full-time employees that includes:</div>
<ul><li> Medical/Dental/Vision</li></ul>
<ul><li> Flexible Spending Accounts</li></ul>
<ul><li> Life Insurance</li></ul>
<ul><li> Short and Long-Term Disability</li></ul>
<ul><li> Paid Time Off</li></ul>
<ul><li> 401(k) Match</li></ul>
<ul><li> Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
</li></ul><ul><li> Employee Assistance Program</li></ul> 


The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.</div>

Property Administrator

Trigild

<div>The Commercial Property Administrator provides administrative support to the Receivership Services Department. Responsibilities include managing and assisting with the coordination, collaboration, and turnover to the Receiver upon appointment, close out of assignment and transition of management. The role requires the ability to thrive in a cross-functional environment, demonstrating exceptional communication and interpersonal skills. A flexible approach, positive and friendly demeanor, and strong multitasking, prioritization, and time-management abilities are essential to execute tasks efficiently and on schedule.

Responsibilities
<ul>
<li>Support new assets, dispositions, and management transitions</li>
<li>Coordinate and schedule working calls and asset calls with internal and external teams</li>
<li>Order Receiver bonds when required</li>
<li>Prepare and distribute borrower demand notices and related correspondence</li>
<li><ul><li>Maintain accurate transition documentation and records</li>
<li>Track, follow up on, and manage document turnover to ensure timely receipt and completeness</li>
</ul></li><li>Prepare and distribute internal notification of deals</li>
<li>Assist with onboarding new properties into management systems</li>
<li>Act as liaison between the property management team, lenders, attorneys, borrowers, asset teams and Receivership Services through the transition</li>
<li>Coordinate and facilitate property site visits with management teams</li>
<li>Collaborate with the Insurance Coordinator on insurance programs, upcoming expirations and ensure certificates are provided.</li>
<li>Collaborate with legal on management agreements</li>
<li>Review tenant letters for accuracy, completeness, and consistency with asset requirements</li>
</ul>
Experience
<ul>
<li>2-3 years of job-related experience is necessary. Bachelor's degree is required.</li>
<li>Exceptional written and oral communication skills</li>
<li>Ability to follow basic work routines and standards in the application of work.</li>
<li>Must have strong time management, organizational, attention to detail and prioritization skills</li>
<li>Must have the ability to balance multiple priorities and projects at a time for multiple members of the team</li>
<li>Must have a strong attention to detail to ensure information accuracy and consistency.</li>
<li>Must be self-motivated, with the ability to take initiative and work effectively in a team environment.</li>
<li>Proficiency in Microsoft suite (including PowerPoint)</li>
<li>Proficiency in Teams and SharePoint is preferred</li></ul> 


This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#IND123

#ZIP<div>
Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.

Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof &ndash; for maximum service and value. Visit www.Trigild.com.

Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).

Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .

Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. 


All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. 


Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</div></div>

MASCORP HOLDING

Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support our sales and leasing operations. The ideal candidate will have experience in the UAE real estate industry and be responsible for managing administrative tasks, coordinating with agents and clients, and ensuring the smooth day-to-day operation of the real estate office.Key Responsibilities<ul><li>Provide administrative support to the sales and leasing teams.</li><li>Prepare and manage property listings, contracts, tenancy agreements, and other real estate documentation.</li><li>Coordinate with clients, property owners, developers, and government authorities when required.</li><li>Maintain accurate records of properties, clients, and transactions in the CRM system.</li><li>Schedule property viewings, meetings, and follow up with clients.</li><li>Ensure all documentation is complete and compliant with company policies and UAE real estate regulations.</li><li>Handle phone calls, emails, and general office correspondence.</li><li>Assist with marketing materials, property advertisements, and listing updates.</li><li>Perform other administrative duties as assigned.</li></ul>Requirements<ul><li>Minimum 2 years of experience in the UAE real estate industry, preferably in Abu Dhabi.</li><li>Previous experience as a Real Estate Administrator, Property Administrator, or similar administrative role.</li><li>Strong knowledge of real estate documentation, sales and leasing processes, and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and real estate CRM software.</li><li>Ability to work independently and as part of a team.</li></ul>Experience Required: Minimum 2 years of UAE real estate experience (Abu Dhabi experience is an advantage)Pay: Up to AED5,000.00 per monthWork Location: In person

Real Estate Administrator

Al Qaisi Group of Companies

Job SummaryWe are looking for a proactive and well-organized Real Estate Administrator to join our Sharjah office. The ideal candidate should have previous experience in real estate administration (preferably in Sharjah), strong organizational skills, and a valid UAE driving license. The role involves supporting the day-to-day operations of the office, preparing property documentation, coordinating with clients and government authorities, and ensuring all records are maintained accurately.Key Responsibilities<ul><li>Manage the day-to-day administrative operations of the real estate office.</li><li>Prepare and maintain property listings, tenancy contracts, sales agreements, and other real estate documentation.</li><li>Coordinate with property owners, tenants, buyers, and agents.</li><li>Schedule property viewings and client appointments.</li><li>Maintain accurate records of properties, contracts, and client information.</li><li>Follow up on renewals, tenancy expiries, and outstanding documentation.</li><li>Coordinate with municipalities, developers, and relevant authorities when required.</li><li>Prepare reports, correspondence, and presentations.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Support management with administrative and operational tasks.</li><li>Travel within the UAE for business-related requirements when necessary.</li></ul>Requirements<ul><li>Minimum 5 years of UAE experience in real estate administration.</li><li>Valid UAE Driving License (mandatory).</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and real estate portals such as Property Finder and Bayut is preferred.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and manage multiple tasks efficiently.</li></ul>Salary &amp; Benefits<ul><li>UAE Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career growth opportunities</li></ul>Location: Sharjah, UAEWork Location: In person

Real Estate Administrator (Sharjah)

St John Lutheran Church

Church Property CoordinatorThis is a job historically called &ldquo;church sexton&rdquo; that helps the congregation keep up with its property. Repairing simple repairs, managing vendors and inspections. Helping with setups.Office Matters:Schedule and keep track of regular inspections and Preventative Maintenance service. Maintain records of repairs and service calls/inspections. Oversee contractors for snow and landscaping.Skillset:Ability to handle light plumbing, electrical, and basic repairs. Also, the ability to know when to call in an expert.Other Duties:Regularly keeping an eye on the property to scan for problems, leaks, fixes.Periodically set up tables, concert bells, holiday items and decorations. Ability to lift heavy items.Reports to:Church Council via pastor. Relates to volunteer property committee team members, and director of nursery school.Hours range: 20 - 25 hours/weekPay range: $20-22/hrPay: $20.00 - $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Church Property Manager

Savills

<div>We are looking for a highly organised and proactive Property Coordinator to support the day-to-day management of a portfolio of assets in Abha. This is an excellent opportunity to gain hands-on experience across all aspects of property management, including tenant relations, lease administration, contractor coordination, operational reporting, and property inspections.
As part of Savills' growing team in Saudi Arabia, you will work closely with the Property Manager to ensure the smooth operation of the portfolio, maintain accurate records, coordinate service providers, and deliver an exceptional experience for both tenants and landlords, while ensuring full compliance with local regulations and company standards.
Key Responsibilities<ul><li>
Support the day-to-day operations of assigned assets, acting as the first point of contact for tenant enquiries, requests, and complaints.</li><li>
Coordinate move-in and move-out processes, including unit handovers, snagging follow-up, documentation, and key management.</li><li>
Maintain accurate tenancy schedules, lease files, and databases, ensuring all tenancy contracts are registered and kept up to date on the Ejar platform.</li><li>
Support rent invoicing and collection follow-up by tracking payments, preparing statements, and escalating arrears to the Property Manager.</li><li>
Coordinate with FM service providers (housekeeping, security, maintenance, and landscaping) to follow up on work orders and assist in monitoring service quality against SLAs.</li><li>
Conduct regular site inspections, record observations, and coordinate corrective actions with the relevant teams.</li><li>
Assist in preparing weekly and monthly reports covering occupancy, rent collections, maintenance activities, and tenant feedback.</li><li>
Support compliance with local regulatory requirements (REGA, Ejar, Civil Defence, and municipal authorities) while ensuring adherence to Savills' policies and procedures.</li></ul>
Skills, Knowledge and Experience<ul><li>
Bachelor's degree in Business Administration, Real Estate, or a related field.</li><li>
1&ndash;3 years of experience in property management, real estate administration, facilities coordination, or customer service, preferably within Saudi Arabia.</li><li>
Proficiency in Microsoft Excel, Word, and PowerPoint is essential; experience with property management systems is an advantage.</li><li>
Familiarity with the Ejar platform and Saudi Arabian tenancy processes is desirable.</li><li>
Fluency in Arabic is essential, with good written and spoken English.</li><li>
Service-oriented, with the ability to interact professionally and courteously with tenants, landlords, and service providers.</li><li>
Highly organised, with excellent attention to detail and the ability to maintain accurate records, trackers, and documentation.</li><li>
Numerate, with confidence in rent invoicing, payment tracking, and basic financial reporting.</li><li>
Proactive problem solver, capable of following up on tenant requests and operational issues through to resolution.</li><li>
Strong written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.</li><li>
Able to prioritise multiple tasks and work effectively in a fast-paced, site-based environment.</li><li>
A collaborative team player who supports the Property Manager and wider team while taking ownership of assigned responsibilities.</li><li>
Based in Abha, with the flexibility to travel to Riyadh as required.</li><li>
Valid driver's licence and access to reliable transportation.</li></ul></div>

Property Coordinator

Sawmill Road Management

OverviewJoin our dynamic property management team as an Assistant Property Manager and play a vital role in ensuring the smooth operation of residential communities. This energetic position offers the opportunity to develop your skills in property administration, leasing, tenant relations, and facilities management. You will support senior management in maintaining high standards of customer service, compliance, and operational efficiency, all while fostering a positive living environment for residents. This paid role is perfect for motivated individuals eager to grow their career in real estate and property management.The Assistant Property Manager will collaborate openly with the Property Manager and the Senior Property Management team to ensure the smooth operations of residential properties under our management. The Property Management Assistant possesses excellent communication skills, and a commitment to delivering outstanding customer service to residents and team members.ResponsibilitiesAdministrative Support<ul><li>Assist with remote correspondence, data entry, and filing tasks as needed/onboarding.</li><li>Maintain and organize electronic filing systems, ensuring easy access to important documents and records.</li><li>Prepare and distribute reports, presentations, and other documents as required.</li><li>Monitor items such as rent increases, lease violations, and delinquencies.</li><li>Conduct recertification notifications such as, but not limited to: CMHA Remittance, CMHA HAP changes, Recertification packets for residents, DevCo, Pest Control, handling Lease violations and assistance with Leasing</li><li>Assist in managing daily property operations, including lease administration, rent collection, and tenant communications</li><li>Support lease or rental agreement management, ensuring all documentation complies with legal and company standards</li><li>Coordinate property maintenance requests and oversee facilities management to ensure properties are well-maintained and safe</li><li>Utilize property management tools such as Yardi and OneSite to update records, process payments, and generate reports</li><li>Handle client communication with professionalism, addressing inquiries promptly via phone, email, or in person</li><li>Support budgeting processes by tracking expenses and assisting with financial reporting related to property operations</li><li>Ensure adherence to Fair Housing regulations, Landlord-Tenant law, LIHTC (Low-Income Housing Tax Credit), and Section 8 program guidelines</li><li>Manage conflict resolution between tenants or staff with effective conflict management skills</li><li>Maintain accurate data entry, filing systems, and records related to leasing activities, contracts, and legal documentation</li><li>Collaborate with team members to upsell amenities or additional services that enhance resident satisfaction</li></ul>Software Oversight<ul><li>Monitor software for efficiencies, data correctness, and execution of workflows and tasks.</li><li>Assist with software platform navigation and oversight, including but not limited to: AppFolio, DevCo, Office Suite</li></ul>Communication Liaison<ul><li>Screen and prioritize incoming communications, directing inquiries to the appropriate</li><li>staff members.</li><li>Monitors the PMColumbus@sawmillroadmgt.com shared email box.*</li><li>Serve as a communication liaison as necessary between property management,</li><li>residents, and other outside vendors</li></ul>Special Reporting<ul><li>Create all special reporting required monthly, including but not limited to customized rent rolls, board meeting documentation, and all other data as requested by stakeholders and team members.</li><li>Assist in managing daily property operations, including lease administration, rent collection, and tenant communications</li><li>Support lease or rental agreement management, ensuring all documentation complies with legal and company standards</li><li>Coordinate property maintenance requests and oversee facilities management to ensure properties are well-maintained and safe</li><li>Utilize property management tools such as Yardi and OneSite to update records, process payments, and generate reports</li><li>Handle client communication with professionalism, addressing inquiries promptly via phone, email, or in person</li><li>Support budgeting processes by tracking expenses and assisting with financial reporting related to property operations</li><li>Ensure adherence to Fair Housing regulations, Landlord-Tenant law, LIHTC (Low-Income Housing Tax Credit), and Section 8 program guidelines</li><li>Manage conflict resolution between tenants or staff with effective conflict management skills</li><li>Maintain accurate data entry, filing systems, and records related to leasing activities, contracts, and legal documentation</li><li>Collaborate with team members to upsell amenities or additional services that enhance resident satisfaction</li></ul>Requirements<ul><li>Proven experience with property management software such as Yardi or AppFolio is highly preferred</li><li>Strong knowledge of landlord-tenant law, Fair Housing regulations, and Section 8 housing programs</li><li>Previous experience in real estate administrative roles or property management companies is advantageous</li><li>Excellent customer service skills with professional phone etiquette and client relationship management abilities</li><li>Familiarity with lease or rental agreement management, contracts, and legal administrative procedures</li><li>Ability to handle conflict resolution effectively while maintaining a positive attitude</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry, reporting, and communication purposes</li><li>Experience with property maintenance coordination and facilities management practices</li><li>Strong organizational skills including filing systems, data entry accuracy, and record keeping</li><li>Demonstrated ability to work well within a team environment while managing multiple priorities confidently</li></ul>This Assistant Property Manager position offers an exciting opportunity to grow your expertise within a supportive environment dedicated to excellence in property care. If you&rsquo;re energetic about real estate operations and committed to delivering outstanding resident experiences, we want to hear from you!Pay: $42,000.00 - $46,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Property Manager

Search 2005+ Property administrator jobs near you this August. New roles added regularly across leading industries. Apply today.

2005 property administrator jobs Near Me

Property Administrator

Property Administrator

Real Estate Administrator

Real Estate Administrator (Sharjah)

Church Property Manager

Property Coordinator

Assistant Property Manager