property administrator

Diana Duggan UK Limited

We are supporting our client with a domestic and commercial property reconciliation project. As a Property Administrator, you will reconcile large and complex data sets for our client's property portfolios across different systems such as property management accounts, general ledgers, and bank statements. Your role is designed to identify, extract, categorise, and reconcile transactions, highlighting discrepancies and providing management with clear outputs for review. This role focuses on data integrity and reconciliation, not on fraud detection.<ul><li> Start Date: ASAP</li><li>End Date: 6-month contract</li><li>Hours: Full time - Monday to Friday</li><li>Location: London - on-site 2-3 days per week</li><li>Rate: £250 per day (inside IR 35)</li><li>Pay Framework: Umbrella Company</li></ul>Key Responsibilities:<ul><li>Responsible for updating Excel property packs to new templates</li><li>Supporting Property Managers with administrative tasks</li><li>Help analyse and review property management information</li><li>Support with reporting and interpreting data </li><li>Support with reviewing current reporting practices and helping with improvements</li><li>Produce Excel spreadsheets to support with review and reporting </li><li>Analyse income reports and financial statements </li></ul>Requirements:<ul><li>Essential: significant Excel experience, including macros</li><li>Background in the property industry </li><li>Will need to be able to analysis income reports and have an understanding financial statement, as well as understanding leases</li></ul>Don't delay, apply today!

Property Administrator - reporting

IDEX Consulting Ltd

My client is currently looking for a SIPP Property Specialist to join their team as a Client Relationship Manager. This is a remote role and can be based anywhere in the UK.Reporting to the Team Leader the successful candidate will provide specialised property, borrowing, loan back, third party loan and VAT expertise throughout the organisation. This role requires in-depth knowledge of property processes, regulations, and documentation to support Key CRMs with property-related matters including property purchases, sales, leases, VAT, borrowing, loan backs, third party loans and associated financial transactions.Key Responsibilities <ul> <li>The key focus of the role is to deliver an exceptional client experience, putting the client at the heart of everything you do to deliver great client outcomes</li><li>Provide technical guidance to Key CRMs on property, borrowing, loan back, third party loan and VAT related queries and transactions</li><li>Work on leases and property sales documentation for accuracy and compliance</li><li>Work on both simple and complex property purchases, including those with borrowing</li><li>Work on loan backs, and third-party loans</li><li>Work on new borrowing or borrowing rollover documentation</li><li>Work on rent reviews</li><li>Handle all rental invoicing</li><li>Handle all scheme VAT returns</li><li>Provide technical guidance to Key CRMs on property, borrowing, loan back, third party loan and VAT related matters</li><li>Contribute to client meetings when property, borrowing, loan back, third party loan and VAT expertise is required</li><li>Explain complex property concepts and processes in clear, accessible language</li><li>Identify and mitigate risks associated with property, borrowing, loan back, third party loan and VAT work</li><li>Contribute to the training and development of other team members where required</li><li>Work with co-ordinators to maintain standards throughout the unit</li></ul> Key Experience <ul> <li>In-depth knowledge of property purchase and sale processes within pension schemes</li><li>In-depth knowledge of loan backs and third-party loan processes within pension schemes</li><li>In-depth knowledge of borrowing processes within pension schemes</li><li>Expertise in lease review and property documentation requirements</li><li>Strong understanding of property compliance requirements and risk factors</li><li>Knowledge of VAT as it applies to property transactions</li><li>Experience in reviewing complex property transactions and associated documentation</li><li>Understanding of investment administration for pension schemes</li></ul> As well as a competitive salary the company offers a company pension, DIS, Group income protection, health cash plan, 25 days holiday + Stats and many more.For more information please contact Graeme Hyland on or email Visit the IDEX Consulting Ltd website for further opportunities. Please note that the information supplied may be retained for up to 10 years for use in connection with future vacancies. For full information on how we use your data, please visit the IDEX Consulting website and view our Privacy Policy. Our Diversity, Equity and Inclusion Mission At IDEX, we strive for an inclusion-first company culture where everyone is treated fairly and can bring their authentic selves to work. We recognise and acknowledge that diverse representation at every level of our business requires continuous and measurable effort. We are committed to driving conscious inclusion across our business and creating equitable pathways.

SIPP Property Administrator

CAPSTONE REAL ESTATE L.L.C

Capstone Real Estate is Hiring!Position: Property Asset AdministratorLocation: Abu DhabiWe are looking for a dedicated and detail-oriented Property Asset Administrator to join our dynamic team in Abu Dhabi. If you have strong communication skills, a passion for real estate, and the ability to manage properties efficiently and professionally, we want to hear from you!Key Responsibilities:<ul><li>Manage tenant relations, payment records and maintenance</li><li>Maintain strong relationships with tenants and property owners</li><li>Coordinate, modify, distribute various forms, spread sheets, manuals etc.</li><li>Monitor, maintain and update tenancy contract register and files</li><li>Maintain a system for documents like leases, tenants, rentals cheques, etc.</li><li>Prepare AMC reports, maintenance reports and support overall property performance</li></ul>Qualifications:<ul><li>Minimum 1 year of experienced in UAE property management</li><li>Excellent communication and tenant relationship skills</li><li>Familiarity with real estate laws and best practices in the UAE is a plus</li></ul>Apply Now!Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Property Asset Administrator

Hallmark Real Estate

We are seeking a highly organized and detail-oriented Property Listing Administrator to support our real estate team by managing and maintaining property listings across Portals (Bayut &amp; Property Finder, Etc) and marketing platforms. This role is essential to ensuring listing accuracy, compliance, and timely updates, allowing agents to focus on client relationships and sales.Key Responsibilities<ul><li>Create, input, and manage property listings in the Portals (Bayut &amp; Property Finder, Etc)</li><li>Update listing details including pricing, status changes, and descriptions</li><li>Ensure all listings comply with rules and brokerage standards</li><li>Upload and manage listing photos, videos, floor plans, and virtual tours</li><li>Maintain accurate records of listing documents and disclosures</li><li>Review listings for accuracy, consistency, and quality control</li><li>Communicate with agents regarding missing information, revisions, or deadlines</li></ul>Qualifications<ul><li>Previous experience in real estate administration or listing management preferred</li><li>Familiarity with Portals platforms (Bayut &amp; Property Finder, Etc)</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational and time-management skills</li><li>Ability to handle multiple listings and deadlines simultaneously</li><li>Proficiency with basic office software and CRM systems</li><li>Strong written and verbal communication skills</li></ul>Preferred Skills (Nice to Have)<ul><li>Knowledge of real estate compliance and disclosures</li><li>Experience with marketing tools or design platforms (e.g., Canva)</li><li>Prior support experience with real estate agents or teams</li></ul>What We Offer<ul><li>Competitive compensation based on experience</li><li>Supportive team environment</li><li>Opportunity to grow within a real estate organization</li><li>Flexible work options (where applicable)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,001.00 per monthExperience:<ul><li>Property Listing Administrator: 2 years (Required)</li></ul>Language:<ul><li>Arabic And English (Required)</li></ul>

Property Listing Administrator (Real Estate)

Creative Lines Real Estate

Role OverviewThe Real Estate Administrator will play a key role in supporting our agents, maintaining property listings, managing client documentation, and ensuring all operational processes run efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities<ul><li>Handle daily office administration and coordination</li><li>Manage emails, phone calls, and correspondence</li><li>Prepare and maintain contracts, forms, and client files</li><li>Coordinate with brokers, developers, and external parties</li><li>Assist with property listings, documentation, and portals</li><li>Manage and update property listings across online portals and CRM systems.</li><li>Support the team with administrative tasks and day-to-day office management.</li><li>Liaise with government portals (DLD, Trakheesi, Bayut, Property Finder, etc.)</li></ul>Requirements &amp; Skills<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE.</li><li>Strong knowledge of real estate processes, RERA forms, and documentation.</li><li>Proficiency in CRM software and real estate listing platforms (Bayut, Property Finder, Dubizzle, etc.).</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work in a fast-paced, team-oriented environment.</li><li>Proficient in MS Office (Word, Excel, Email)</li><li>Minimum 1&ndash;2 years of experience in real estate administration (preferred)</li></ul>Language<ul><li>English (mandatory)</li><li>Arabic (advantage)</li></ul>Job Type: Full-timeWork Location: Al Nahda 1 DubaiJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Real estate administrator

alrwafid real estate

Real Estate Administrator &ndash; Job DescriptionPosition Title: Real Estate AdministratorDepartment: Administration / Operations Location: UAE Reports To: Managing Director / Office Manager1. Position OverviewThe Real Estate Administrator is responsible for ensuring the smooth day-to-day operations of the real estate office. This role supports sales agents, property managers, and company management by handling documentation, customer communication, listings management, scheduling, and coordination with government portals such as Ejari, Trakheesi, and municipality services. The administrator plays a key role in maintaining professionalism, accuracy, and organizational efficiency.2. Key ResponsibilitiesA. Administrative &amp; Office Management<ul><li>Manage daily office operations and ensure a professional working environment.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Maintain office supplies, documents, and filing systems (digital &amp; physical).</li><li>Prepare contracts, forms, offers, tenancy agreements, and NDAs as needed.</li></ul>B. Real Estate Documentation &amp; Compliance<ul><li>Process all required real estate documents, including:</li><li>Tenancy contracts</li><li>Sales &amp; purchase agreements</li><li>MOU forms</li><li>Ejari registration &amp; cancellation</li><li>Trakheesi permits</li><li>Dubai REST / Sharjah / Ajman Municipality portals</li><li>Ensure accuracy and compliance with UAE real estate laws and regulations.</li><li>Coordinate with developers, DLD, landlords, tenants, and utility providers.</li></ul>C. Listings &amp; Marketing Support<ul><li>Create and update property listings on online portals: Property Finder, Dubizzle, Bayut, etc.</li><li>Upload high-quality photos, videos, descriptions, and property details.</li><li>Monitor listing performance and ensure expired or inaccurate listings are updated.</li><li>Assist the marketing team in preparing brochures, ads, and social media content.</li></ul>D. Financial &amp; Payment Coordination<ul><li>Prepare invoices, receipts, commission forms, and payment schedules.</li><li>Track rental and sales payments, deposits, and outstanding dues.</li><li>Maintain petty cash and coordinate with accounting.</li><li>Support agents with commission documentation and approvals.</li></ul>E. Client Relations &amp; Support<ul><li>Assist landlords, tenants, and buyers with inquiries and follow-ups.</li><li>Schedule property viewings for agents and maintain viewing calendars.</li><li>Resolve administrative issues professionally and promptly.</li></ul>F. Agent &amp; Team Support<ul><li>Maintain agents&rsquo; records, RERA documents, and compliance files.</li><li>Assist in onboarding new agents with required documentation.</li><li>Track performance reports and help management with KPI summaries.</li></ul>3. Required Skills &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>1&ndash;3 years administrative experience; real estate experience is a plus.</li></ul>Skills<ul><li>Strong communication and interpersonal skills (English essential; Arabic an advantage).</li><li>Proficiency in MS Office, CRM systems, and real estate portals.</li><li>Excellent organization and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Professional presentation and customer-service orientation.</li></ul>4. Personal Attributes<ul><li>Detail-oriented with strong accuracy in documentation.</li><li>Reliable, trustworthy, and committed to confidentiality.</li><li>Positive attitude and team-player mentality.</li><li>Problem-solver with strong follow-up skills.</li></ul>5. Working Conditions<ul><li>Full-time position based in the UAE.</li><li>Office-based role with occasional field coordination tasks.</li><li>May require availability during peak hours, weekends, or holidays depending on business needs.</li></ul>6. Salary &amp; Benefits (Optional to include)<ul><li>Competitive salary based on experience.</li><li>Commission or bonus structure (if applicable).</li><li>Visa, medical insurance, and annual leave as per UAE law.</li></ul>Job Type: Full-time

Office Administrator

Search 4642+ Property administrator jobs near you this January. New roles added regularly across leading industries. Apply today.

4642 property administrator jobs NEAR_ME

Property Administrator - reporting

SIPP Property Administrator

SIPP Property Administrator

Property Asset Administrator

Property Listing Administrator (Real Estate)

Real estate administrator

Office Administrator