property administrator

H B H Real Estate LLC

Job Summary:We are seeking a detail-oriented and proactive Real Estate Administrator to support our real estate operations. The ideal candidate will handle administrative tasks, coordinate with clients, agents, and management, and ensure smooth day-to-day functioning of the office. This role requires strong organizational skills, knowledge of real estate documentation, and the ability to work in a fast-paced environment.---Key Responsibilities:Manage and maintain real estate records, contracts, and client documentation.Assist in preparing tenancy contracts, sales agreements, and related legal documents.Handle online property listings, advertisements, and CRM updates.Coordinate appointments, property viewings, and meetings between clients and agents.Maintain communication with clients, landlords, and property developers.Assist in processing Ejari, Tarkheesi, DLD (Dubai Land Department) documents, and other regulatory requirements.Support the HR and finance teams with staff records, petty cash, and invoice follow-ups when needed.Prepare weekly and monthly reports for management.Ensure compliance with company policies and UAE real estate regulations.---Requirements:Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.Previous experience in real estate administration or office management (UAE experience preferred).Strong knowledge of Dubai real estate procedures (Ejari, DLD, RERA) is an advantage.Excellent communication skills in English (Arabic is a plus).Proficiency in MS Office and CRM systems.Strong organizational skills with attention to detail.Ability to multitask and work under pressure.Benefits:Competitive salary + performance-based incentives.Employment visa, health insurance, and other benefits as per UAE law.Professional growth opportunities within the real estate sector.Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Female Property Administrator

JNV Real Estate

We're Hiring : Real Estate AdministratorWe are seeking a Real Estate Administrator to join our sales team in Dubai. This vital role involves managing documentation, coordinating property transactions, and supporting the team to ensure a seamless sales process.Location : Business Bay, DubaiJob Responsibilities :<ul><li>Manage day-to-day administrative tasks, including document preparation, filing, and correspondence.</li><li>Maintain and update property listings on CRM platforms.</li><li>Coordinate with agents, clients, property owners, and third-party service providers.</li><li>Assist in preparing tenancy contracts, sales agreements, and other property-related documents.</li><li>Handle phone calls, emails, and general inquiries in a timely and professional manner.</li><li>Monitor office supplies and liaise with vendors for procurement.</li><li>Ensure compliance with company policies and RERA regulations.</li></ul>Requirements :<ul><li>Proven experience as an administrator, receptionist, or similar role in real esatate is preferred.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Knowledge of Dubai's real estate market and transaction processes is an advantage</li></ul>Job Type: Full-timeBenefits<ul><li>Competitive salary (Based on experience)</li><li>Opportunities for growth and advancement</li><li>Supportive team environment</li><li>Training provided</li></ul>All applications will be treated confidentially and professionally. Only suitable candidates will be contacted. Thank you for your interest in joining our team.Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Real Estate Administrator

New System Engineering

JOB DESCRIPTION:We are looking for a Real Estate Administrator (RUSSIAN SPEAKER) who will play a crucial role in coordinating property transactions, managing documentation, and ensuring the smooth flow of real estate processes. This position requires exceptional organizational skills, attention to detail, and effective communication abilities to liaise with clients, real estate agents, and other stakeholders. Candidate should be Russian speaking.Administrator Duties and Responsibilities<ul><li>Maintain and organize real estate documents, contracts, leases, and agreements.</li><li>Assist in coordinating real estate transactions, including property sales, purchases, and rentals.</li><li>Serve as a primary point of contact for clients, addressing inquiries, providing updates, and offering assistance throughout the real estate process.</li><li>Assist in the management of rental properties, including tenant communication, rent collection, and maintenance coordination.</li><li>Conduct market research to gather data on property listings, pricing trends, and local market condition.</li></ul>Requirements and Qualifications<ul><li>Bachelor's degree in Business, Real Estate, or a related field preferred.</li></ul>Exceptional organizational abilities with a proven track record of managing multiple tasks and deadlines efficiently.<ul><li>They should have at least Experience of 2-5 years in Real estate or also Engineering.</li><li>Strong written and verbal communication skills, with the ability to interact professionally with clients and real estate professionals.</li><li>Proficiency in real estate software and office suites, including document management systems, spreadsheets, and databases.</li><li>High level of attention to detail to ensure accuracy in document management and transaction coordination.</li><li>Familiarity with local and national real estate laws and regulations is a plus.</li></ul>EMPLOYMENT TYPE:Full timeNOTE: CANDIDATE MUST BE RUSSIAN SPEAKING.Job Type: Full-time

Real Estate Admin

Home Square Real Estate

Home Square Real Estate is looking for a proactive candidate to fill-in the Administrator role!We are looking for an immediate joiner, or someone who can join the earliest possible. As the Administrator, you'll serve as the backbone of the company, streamlining transactions and coordinating with the management, sales department and accounting department, ensuring that transactions are recorded accordingly. This role require high multitasking ability and a can-do attitude, with strong attention to details and most importantly, can work under pressure.Key Responsibilities:<ul><li>Create and optimize property listings across major portals (Property Finder, Bayut, etc.)</li><li>Draft tenancy contracts, sales contracts, and related documentation</li><li>Assist tenants with maintenance issues and follow up on resolution</li><li>Coordinate with internal maintenance team and external service providers</li><li>Handle petty cash and basic financial records</li><li>Liaise with PRO for documentation and government processes</li><li>Report directly to management with regular operational updates</li></ul>Qualifications:<ul><li>Minimum 1 year experience in a real estate administrative or operations role</li><li>Strong knowledge of RERA laws and real estate regulations in Dubai</li><li>Familiar with DLD portals and listing platforms like Property Finder and Bayut</li><li>Excellent written and verbal communication skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask, work under pressure, and think critically</li><li>Strong troubleshooting and problem-solving ability</li><li>Capable of working both independently and in a team</li><li>High level of professional discretion and integrity</li><li>Proactive and highly organized personality</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Medical insurance</li><li>30-day annual leave</li><li>Performance-based bonuses</li><li>Real growth opportunities within the company</li></ul>If you think you are what we're looking for, submit your application here. Please make sure to answer all the employer's question in the following steps.Important Note: Please do not call our office regarding this vacancy. All applications must be submitted through Indeed. Calls or emails will not be entertained.Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>What language/s do you speak?</li><li>How many years of experience in Real Estate industry do you have and what position?</li><li>What is the soonest date you can join?</li><li>Where are you located?</li></ul>

AI Capital Real Estate LLC

A I Capital Real Estate is looking to hire a Real Estate Administrator who has experience working in the Dubai Real Estate market .Responsibilities:<ul><li>Act as the point of contact between the management, Sales agents, internal/external clients</li><li>Screen and direct phone calls/Emails and distribute correspondence</li><li>Handle requests and queries appropriately</li><li>Devise and maintain office filing system</li><li>Handling CRM and monitoring other Property advertisement portals.</li><li>Submit required documents for each property to get Trakheesi Permit</li><li>Monitoring inventory for sales, rentals, and renewals.</li><li>Create and maintain spread sheets in Excel and reporting to the CEO</li><li>Compose, edit and draft letters, addendum, and property-related contracts.</li><li>Calling Landlords, checking availability, arranging viewings</li><li>Answering Inquiries, assisting clients</li><li>Compile, organize and accurately finalize documents for office records.</li></ul>Requirements:The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications</li><li>Expert at using property portals like - Property Finder, Bayut, etc</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate related forms (Forms A, B and I, etc.)</li><li>Excellent market research skills.</li><li>Knowledge in Property Management</li><li>Agency Registration with developers</li><li>Knowledge in both Secondary Market and Off-plan Market.</li><li>Capable of managing multiple tasks</li><li>Good English communication skill, smart and presentable</li><li>Provides general office and operational support</li><li>Eager to learn</li><li>Office administration</li><li>Corporate communications</li><li>Working within strict deadlines</li><li>Organizational skills</li><li>Minimum 5-years experience in Real Estate is a must</li></ul>Apply Now: +971 52 990 4840 or hr@aicapital.aeJob Types: Full-time, PermanentApplication Question(s):<ul><li>Immediate availability to join is mandatory</li></ul>Experience:<ul><li>Real Estate: 5 years (Required)</li><li>Real Estate Administration: 5 years (Required)</li></ul>

Al Lul Transport and General contrating LLC

We are seeking an experienced Leasing Executive / Administrator to support our property management and leasing operations in Abu Dhabi. The ideal candidate will have at least 3 years of experience, strong knowledge of leasing processes and Tawtheeq issuance, and will handle administrative support, cheque collection, and coordination with tenants and internal teams.Key Responsibilities:<ul><li>Manage the issuance, renewal, and cancellation of Tawtheeq contracts in compliance with Authority requirements.</li><li>Oversee the end-to-end leasing process, including preparing lease agreements, amendments, and other related documents.</li><li>Collect post-dated cheques and rental payments from tenants; ensure proper documentation and coordination with the finance department.</li><li>Maintain and update the tenant database and leasing records accurately.</li><li>Provide office administration support, including filing, correspondence, document control, and assisting the leasing team as needed.</li><li>Act as the first point of contact for tenant inquiries regarding leasing matters.</li><li>Coordinate with property management, maintenance, and legal teams to facilitate smooth leasing operations.</li><li>Prepare regular reports on lease status, occupancy, and collections.</li></ul>Requirements:<ul><li>Male candidate, based in or willing to relocate to Abu Dhabi.</li><li>Minimum 3 years of experience in leasing administration or property management within the UAE (Abu Dhabi experience preferred).</li><li>Strong knowledge of Tawtheeq system and Abu Dhabi leasing regulations.</li><li>Familiar with cheque collection procedures and financial coordination.</li><li>Good administrative and organizational skills with attention to detail.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>Job Type: Full-timeApplication Deadline: 25/08/2025

Leasing Administrator - Male

Alserkal Avenue

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Monday 22 September 2025</h5><h5 class="jobSectionHeader">
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Alserkal Avenue</h5></div></div><div>
Alserkal is a socially responsible and forward-thinking cultural enterprise dedicated to developing sustainable models for homegrown initiatives with a commitment to nurturing alternative ideas and impactful research with regional relevance. Founded in 2007 by Emirati businessman and patron Abdelmonem Bin Eisa Alserkal, Alserkal is renowned for its ground-breaking artistic productions, experimental approach and for the creation of culturally meaningful spaces that inspire and shape communities. Alserkal has three primary areas of activity: cultivating a creative economy in Dubai and building a collaborative network of civic-cultural institutions through its renowned cultural district, Alserkal Avenue; providing advisory services to public and private sector entities; and, supporting public artist commissions, residencies, research grants and educational programmes through its non-profit, Alserkal Arts Foundation.

Alserkal has transformed the cultural landscape of Dubai and the UAE through the creation of a thriving, region-specific community of over 70 contemporary art galleries, visual and performing arts organisations, designers and entrepreneur-led businesses at Alserkal Avenue, providing an essential platform for the development of creative industries in the region.

Alserkal utilises its collective expertise in arts initiatives and cultural production, heritage creation, community building and engagement, as well as urbanism and planning for creative industries, to guide public and private sector entities in developing sustainable and responsive business models. 


Job Summary:
The Leasing Administrator plays a vital role in supporting the leasing and property management teams with the preparation, coordination, and management of commercial lease agreements and related documentation. This position ensures all lease-related records are accurate, deadlines are met, and documentation complies with internal policies and lease terms. 

Key Responsibilities: 
<ul><li>Draft, review, and process various lease-related documents including commercial lease agreements, temporary rental contracts, amendments, terminations and tenant documents.</li><li>
Maintain lease abstracts and update lease administration systems (Salesforce) with accurate data.</li><li>
Track and monitor lease milestones, critical dates (e.g., rent commencement, renewals, expiry).</li><li>
Assist with drafting No Objection Certificates to tenants as directed by line manager.
</li><li>Assist with Ejari renewals and ensure compliance with applicable regulations.</li><li>
Serve as a liaison between landlord, tenants, and leasing team.
</li><li>Assist with the lease approval process, ensuring proper documentation and authorization are obtained.
</li><li>Assist with collections including rent, service fees, and other tenant charges.
</li><li>Generate reports and summaries for internal teams regarding lease status, payments, occupancy, and other leasing documents.
</li><li>Coordinate with accounting to ensure accurate billing and rent escalations based on lease terms.
</li><li>Respond to tenant inquiries and assist with resolving lease-related issues.</li><li>
Ensure lease files and records are maintained and organized in compliance with company standards.</li></ul> 

Qualifications:
Bachelor&rsquo;s degree in Business Administration, Real Estate, Accounting or related field preferred. 2+ years of experience in commercial real estate or lease administration. Strong understanding of commercial lease terms, structures, and documentation. Proficiency in lease administration software (e.g., Salesforce, Yardi, Strataware, or similar) and Microsoft Office Suite. Excellent attention to detail, organizational skills, and ability to manage multiple deadlines. Strong written and verbal communication skills. Ability to work independently and collaboratively in a team environment. 
 
Preferred Skills:
Familiarity with real estate accounting principles. Experience working with legal documents and coordinating with legal teams. Knowledge of local and regional leasing regulations and practices. 
Apply: talent@alserkal.online</div></div></div></div>

Leasing Administrator

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