property management administrator

Diana Duggan UK Limited

We are supporting our client with a domestic and commercial property reconciliation project. As a Property Administrator, you will reconcile large and complex data sets for our client's property portfolios across different systems such as property management accounts, general ledgers, and bank statements. Your role is designed to identify, extract, categorise, and reconcile transactions, highlighting discrepancies and providing management with clear outputs for review. This role focuses on data integrity and reconciliation, not on fraud detection.<ul><li> Start Date: ASAP</li><li>End Date: 6-month contract</li><li>Hours: Full time - Monday to Friday</li><li>Location: London - on-site 2-3 days per week</li><li>Rate: £250 per day (inside IR 35)</li><li>Pay Framework: Umbrella Company</li></ul>Key Responsibilities:<ul><li>Responsible for updating Excel property packs to new templates</li><li>Supporting Property Managers with administrative tasks</li><li>Help analyse and review property management information</li><li>Support with reporting and interpreting data </li><li>Support with reviewing current reporting practices and helping with improvements</li><li>Produce Excel spreadsheets to support with review and reporting </li><li>Analyse income reports and financial statements </li></ul>Requirements:<ul><li>Essential: significant Excel experience, including macros</li><li>Background in the property industry </li><li>Will need to be able to analysis income reports and have an understanding financial statement, as well as understanding leases</li></ul>Don't delay, apply today!

Property Administrator - reporting

Confidential Company

Required Sales Administrator for a Real Estate Company RESPONSIBILITIES: • To meet targets specified by the owner (tasks related to property management) on a regular and consistent basis• Act as liaison officer between tenants and landlords regarding inquiries, concerns, and/or issues on managed properties• To address inquiries, concerns, and/or issues reported by tenants and landlords on managed properties and to provide solutions on time• Preparing Tenancy contracts, NOCs, EJARI registration and drafting other necessary contracts and documents.• Communicating on any notices or relevant issues to the tenants.• Coordinate with relevant offices (e.g., building management, DEWA, cooling provider companies) regarding required documents (e.g. NOCs), service charges settlement, tenant move-in and/or move-out settlement, and final bill settlement for managed properties• Manage and organize rental/Sale collection• Conduct property viewings, and negotiate deals.• Daily maintenance management• Coordinating with tenancy renewal coordinators for tenancy renewals• Arranging move-in inspections/move-out inspections• Security deposit settlements with tenants & landlord• Ensuring units are ready for the next tenant• Monthly & weekly reporting to the client and internal senior management• Investigating any building complaints and rental violations• Coordinate with the Office Administrator in sharing available & upcoming properties with other agents (property valuation report, rental price, chiller inclusion, etc.)

Sales Administrator ( Real Estate)

rexen real estate

Job SummaryThe Real Estate Administrator is responsible for overseeing and coordinating all administrative, operational, and compliance functions within the real estate department. This role ensures that property records, tenancy contracts, listings, financial documentation, and regulatory filings are accurate, up to date, and efficiently managed. The Master Administrator serves as the central point of coordination between agents, landlords, tenants, and management to support seamless business operations.Key Responsibilities1. Administrative &amp; Operational Management<ul><li>Maintain and organize all real estate documentation, including title deeds, tenancy contracts, Ejari registrations, and property management agreements.</li><li>Prepare and process lease agreements, renewal notices, and termination letters.</li><li>Track key contract dates (renewals, expirations, rent payments, etc.) and ensure timely actions.</li><li>Support the onboarding and offboarding of properties (new listings, handovers, inventory checks, etc.).</li><li>Handle document control and digital filing in compliance with company policies.</li></ul>2. Property &amp; Portfolio Coordination<ul><li>Maintain the master property database with accurate unit details, status, pricing, and ownership records.</li><li>Coordinate with property managers, brokers, and clients for viewings, maintenance requests, and move-ins/outs.</li><li>Assist in the preparation of property listings, brochures, and marketing material in coordination with the marketing team.</li><li>Monitor service charges, maintenance contracts, and facility management activities where applicable.</li></ul>3. Financial &amp; Compliance Support<ul><li>Coordinate rent collection, security deposits, and utility payments with the finance team.</li><li>Verify invoices, issue receipts, and assist in reconciling accounts related to property transactions.</li><li>Ensure compliance with Dubai Land Department (DLD), RERA, and other relevant authorities.</li><li>Handle Ejari registration and renewal through official portals.</li></ul>4. Reporting &amp; Data Management<ul><li>Generate regular reports on occupancy, lease renewals, rent collections, and property performance.</li><li>Maintain dashboards and trackers to support management decision-making.</li><li>Support the audit process by ensuring documentation accuracy and availability.</li></ul>5. Team Support &amp; Coordination<ul><li>Provide administrative support to agents and property consultants, ensuring all listings meet internal quality standards.</li><li>Liaise with legal advisors or external consultants when required.</li><li>Support management with ad hoc real estate projects, portfolio updates, and client reporting.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years of experience in real estate administration, property management, or brokerage support.</li><li>Strong knowledge of DLD, RERA, and Ejari systems (especially in UAE real estate context).</li><li>Proficiency in MS Office Suite, CRM systems, and property management software (e.g., PropSpace, Masterkey).</li><li>Excellent organizational and multitasking skills with high attention to detail.</li><li>Strong communication and interpersonal skills.</li><li>Fluency in English (Arabic or additional languages are an advantage).</li></ul>Core Competencies<ul><li>Administrative accuracy and data management</li><li>Confidentiality and discretion</li><li>Time management and task prioritization</li><li>Problem-solving and proactive coordination</li><li>Team collaboration and professional communication</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Real estate administrative: 2 years (Required)</li><li>of UAE: 1 year (Preferred)</li></ul>

Office Administrator/Receptionist

Hire with Reef

Job Title: Property Manager - Residential (Western Australia Focus)
 Location: Remote
 Role Type: Full-Time (8 hours/day Monday-Friday)
 
Who We Are
 At Reef, we help top talent find remote roles with established companies across Western markets. We only work with the best candidates and match you with companies who are serious about long-term growth and value you accordingly.
 
About the Role
 We are hiring a Property Management Assistant to support an Australian residential portfolio with a strong focus on Western Australia. You will handle day-to-day PM administration, contracts and documentation, maintenance coordination, arrears follow up and stakeholder communication. Success means being plug-and-play from day one, keeping the CRM and files spotless, and helping the local team meet compliance and service SLAs. This is a full-time remote role working core AWST hours.
 
Key Responsibilities
 <ul>
<li>Prepare and manage tenancy documentation, renewals, addendums and compliance files</li>
<li>Process applications and references, schedule inspections and update condition reports</li>
<li>Log, triage and track maintenance requests with trades, owners and tenants</li>
<li>Monitor arrears and issue reminders, notes and reports to the local PM lead</li>
<li>Keep the PM database organised with accurate notes, tasks and document links</li>
<li>Produce weekly activity summaries and ad hoc reports as requested</li>
</ul>
Requirements: 
<ul>
<li>Minimum 2 years’ experience in residential property management administration or assistant roles</li>
<li>Hands-on with PropertyTree preferred; exposure to other PM platforms is valued</li>
<li>Familiarity with WA residential processes and terminology, or proven ability to learn quickly</li>
<li>Confident handling contracts, maintenance pipelines, arrears and inspection scheduling</li>
<li>Clear, easy-to-understand spoken English and professional written communication</li>
<li>Available full time, 40 hours per week, working core AWST hours</li>
<li>Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment; a good quality microphone or headset</li>
</ul>
Benefits: 
<ul>
<li>Competitive base salary</li>
<li>Direct contract with established, rapidly growing business</li>
<li>Growth potential as business scales to higher revenue targets</li>
</ul>

Property Manager (+8 GMT Working Hours)

We are seeking a proactive and responsible Property Administrator / PRO .The ideal candidate will handle day-to-day property operations, maintenance coordination, and tenancy-related matters. Key Responsibilities:<ul><li>Manage and monitor our rented and owned properties.</li><li>Conduct regular property visits to oversee maintenance, repairs, and general upkeep.</li><li>Coordinate with service providers, contractors, and vendors for daily property maintenance.</li><li>Visit Notary Public offices and Rental Dispute Centers to serve notices and handle tenancy disputes.</li><li>Serve as the primary point of contact for tenants and internal management regarding property issues.</li></ul>

Property Coordinator

Latin Textiles & Trade DMCC

We are seeking a proactive and responsible Property Administrator/PRO. The ideal candidate will handle day-to-day property operations, maintenance coordination, and tenancy-related matters.Key Responsibilities:&middot; Manage and monitor our rented and owned properties.&middot; Conduct regular property visits to oversee maintenance, repairs, and general upkeep.&middot; Coordinate with service providers, contractors, and vendors for daily property maintenance.&middot; Visit Notary Public offices and Rental Dispute Centers to serve notices and handle tenancy disputes.&middot; Serve as the primary point of contact for tenants and internal management regarding property issues.Desired Candidate Profile&middot; Prior experience in office administration, property management, or real estate operation is preferred.&middot; Ability to travel locally for property visits and official tasks.&middot; Strong organizational, communication, and interpersonal skills.&middot; VALID UAE Driving License is required.Job Type: Full-timePay: AED5,500.00 - AED6,500.00 per month

Property Administrator

Emirates National Investment

<div>
 
 We are seeking a Sales Administrator who will be responsible for managing the full administrative cycle of property sales transactions within Relevate, a subsidiary of Emirates National Investment. The role ensures all documentation, regulatory submissions, and system updates are completed accurately and on time. Acting as the operational backbone of the sales function, the Sales Administrator supports the Sales Manager and brokers by maintaining organised, compliant, and traceable records across all sales activities.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Sales Documentation &amp; Transaction Processing
 
 
 <ul>
 <li>
 Prepare, verify, and process all required documentation for property sales including:
 </li>
 </ul>
 
 
 
 <ol>
 <li>
 Memorandum of Understanding (MoU)
 </li>
 <li>
 Form A (Agency Agreement), Form B (Buyer Representation), and Form F (Sale Agreement)
 </li>
 <li>
 Oqood registration for off-plan properties
 </li>
 <li>
 No Objection Certificates (NOCs) from developers
 </li>
 <li>
 Title Deed issuance and DLD transfer appointments
 </li>
 <li>
 KYC forms, passport/Emirates ID verification, and other supporting client documentation.
 </li>
 </ol>
 
 
 
 <ul>
 <li>
 Ensure all documents are properly signed, dated, and filed in line with DLD and RERA requirements.
 </li>
 <li>
 Track each deal from offer to final registration, maintaining up-to-date status logs and notifying the Sales Manager of pending items or bottlenecks.
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance Administration
 
 
 <ul>
 <li>
 Manage submissions, while ensuring correct client data, to DLD Trakheesi, Oqood, and Dubai REST portals, ensuring correct data entry and approvals.
 </li>
 <li>
 Verify compliance with RERA brokerage regulations, escrow requirements, and company policies.
 </li>
 <li>
 Maintain transaction and commission records in accordance with audit and regulatory standards.
 </li>
 <li>
 Liaise with developers and property owners for document collection, payment schedules, and project updates.
 </li>
 </ul>
 
 
 
 
 
 System &amp; Data Management
 
 
 <ul>
 <li>
 Input and maintain all leads, listings, and deal data within the company CRM and sales tracking systems.
 </li>
 <li>
 Upload required documentation, manage electronic filing, and ensure consistent record-keeping across all sales.
 </li>
 <li>
 Support reporting by compiling sales data, performance metrics, and monthly transaction summaries for management review.
 </li>
 <li>
 Coordinate with finance to reconcile payments, commissions, and invoices.
 </li>
 </ul>
 
 
 
 
 
 Operational Support
 
 
 <ul>
 <li>
 Prepare internal approval forms, booking forms, and deal summary sheets for management sign-off.
 </li>
 <li>
 Maintain organised archives of property documents, contracts, and handover records.
 </li>
 <li>
 Support brokers with internal requests (document templates, approvals, verification, etc.) but not engage directly with clients.
 </li>
 <li>
 Coordinate with marketing for listing updates and removal once sales are completed.
 </li>
 </ul>
 
 
 
 
 
 
 Experience, Education, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.
 </li>
 <li>
 2&ndash;4 years&rsquo; experience in real estate sales administration or property transaction coordination in Dubai.
 </li>
 <li>
 Strong knowledge of DLD, RERA, Trakheesi, and Oqood procedures.
 </li>
 <li>
 Experience handling developer documentation and escrow account requirements.
 </li>
 <li>
 Proficiency in CRM systems and MS Office; experience with Yardi, Salesforce, or D365 preferred.
 </li>
 <li>
 Strong attention to detail, organisation, and ability to manage multiple concurrent transactions.
 </li>
 <li>
 Excellent written and verbal communication in English; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Sales Administrator - Real Estate

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