property management administrator

Classic Properties Real Estate LLC

Job Title: Property Management AdministratorJob Description:We are seeking a detail-oriented and organized Property Administrator to join our team. The Property Administrator will be responsible for overseeing various administrative tasks related to our properties, ensuring smooth operations and tenant satisfaction. This role requires excellent communication skills, strong attention to detail, and the ability to multitask effectively.Responsibilities:<ul><li>Tenant Relations:</li><li>Serve as the primary point of contact for tenants regarding inquiries, concerns, and requests.</li><li>Address tenant issues promptly and ensure timely resolution.</li><li>Coordinate with property management to enforce lease agreements and resolve disputes.</li><li>Administrative Duties:</li><li>Maintain accurate records of leases, rent payments, and tenant communications.</li><li>Prepare and distribute notices, lease agreements, and other legal documents as necessary.</li><li>Assist with lease renewals, rent collection, and security deposit handling.</li><li>Manage property maintenance requests and coordinate with maintenance staff or vendors to address issues promptly.</li><li>Financial Management:</li><li>Monitor rent payments and follow up on overdue accounts.</li><li>Prepare financial reports as needed for property owners or management.</li><li>Vendor Management:</li><li>Coordinate with vendors, contractors, and service providers for property repairs, maintenance, and upgrades.</li><li>Obtain quotes and proposals for maintenance projects and ensure timely completion within budgetary constraints.</li><li>Compliance and Legal Matters:</li><li>Stay informed about local landlord-tenant laws and regulations.</li><li>Ensure properties comply with all applicable building codes, zoning regulations, and safety standards.</li><li>Assist with eviction proceedings and other legal matters as necessary.</li></ul>Requirements:<ul><li>Previous experience in property management or real estate administration preferred.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and property management software.</li><li>Ability to prioritize tasks and work independently with minimal supervision.</li><li>Knowledge of landlord-tenant laws and fair housing regulations.</li><li>Attention to detail and excellent organizational skills.</li><li>Fluent in Hindi and English languages.</li></ul>Job Type: PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>

Property Management Admin

Riseonic Realty Real Estate Broker LLC

Hiring: Real Estate Administrator Location: Dubai, UAE Industry: Real EstateWe are looking for a highly organized and experienced Real Estate Administrator to handle PRO services, office administration, and HR support in our growing real estate company.We Offer:<ul><li>Visa</li><li>Medical Insurance</li><li>Salary: 5,000 to 7,000 AED</li></ul>Key Responsibilities<ul><li>Manage property listings and documentation</li><li>Prepare and process Trakheesi permits via Dubai Land Department</li><li>Maintain property files, contracts, and client records</li><li>Coordinate with developers for documentation and commission invoices</li><li>Monitor listing portals (Property Finder, Bayut, Dubizzle)</li><li>Handle Ejari registration and tenancy documentation</li><li>Provide full administrative support to property consultants</li><li>Ensure proper document control and compliance</li></ul>Requirements<ul><li>Minimum 2 years UAE real estate experience</li><li>Strong knowledge of Trakheesi and listing procedures</li><li>Excellent organizational and time-management skills</li><li>Good communication skills (English required)</li><li>We prepared TAGALOG Speaker.</li></ul>Interested candidates may send their CV to: 0582065954Subject: Application &ndash; Real Estate AdministratorJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>If yes, how many years of experience do you have as a Real Estate Administrator?</li><li>Have you previously worked in real estate administration in Dubai?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator

NCRI PAKISTAN PVT. LTD.

NCRi Solutions is looking for a Leasing Administrator for one of the biggest Conglomerate clients based in UAE to complete the mission of leasing &amp; property management teams by executing the lease in property management system and Ejari portal and communicate with respective departments.Key Responsibilities:<ul><li>Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.</li><li>Check new lease hence Create the lease in system.</li><li>Issue Ejari agreement, get it signed hence approve building access form.</li><li>Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.</li><li>Renew leases in system and Ejari portal.</li><li>Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.</li><li>Create different kind of memos based on management request.</li><li>Create legal memos, attach supporting documents &amp; hand it over to legal team.</li><li>Handle legal cases closure and maintain legal records.</li></ul>Core Competencies:<ul><li>Minimum 2 years of experience in a similar role.</li><li>Bachelor&rsquo;s degree in Commerce / Administration.MS Office</li><li>Proficient in MS Office.</li><li>Well versed with ERP systems.</li></ul>Location<ul><li>Karachi/Lahore</li></ul>Job Type: Full-timeWork Location: In person

Leasing Administrator

Drucker and Falk, LLC

<div>DRUCKER + FALK
The Lease Administrator should have the ability to perform multiple duties, such as being able to handle confidential materials, correspondence, memos, reports and presentations, maintaining filing system, preparing for meetings. The ideal applicant should be proficient in Microsoft Outlook Word and Excel, Yardi, excellent grammar and editing skills, and should also be able to work independently or as part of a team.
 The Lease Administrator is responsible for maintaining and updating all lease-related documentation; ensuring the accuracy of tenant leases; tracking critical dates; and generating reports, as required.
Essential Duties and Responsibilities include the following.<ul><li>
Directs preparation of records such as agenda, notices, minutes, and resolutions for association meetings.</li><li>
Acts as custodian of corporate documents and records.</li><li>
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.</li><li>
Update lease tracking system providing changes to lease terms, rents, renewal dates, options, etc.</li><li>
Review and abstract documents and enter all information into software system.</li><li>
Maintain lease document log showing receipt, execution and mailing dates as well as missing document requests from landlords.</li><li>
Basic knowledge of various functions within property management &ndash; i.e. taxation, building management, provincial requirements.</li><li>
Strong analytical skills &ndash; ability to consider the legal, business and monetary implications related to lease contents.</li><li>
Preparation of lease documents, SNDA agreements, Estoppel Certificates, etc.</li><li>
Generate &quot;options&quot; and &quot;expirations&quot; reports on a quarterly basis or as needed.</li><li>
Review, negotiate and abstract leases.</li><li>
Monitor lease expirations and options for lease renewal.</li><li>
Generate rent increases</li><li>
Maintain all store lease files and records including corporate original lease file and electronic lease database.</li><li>
Creates and maintains database and spreadsheet files.</li><li>
Prepare any deposits for all property fiduciary accounts held by each code and post to computer system.</li><li>
Maintain fiduciary deposit folder for each month.</li><li>
Process month end reports and check for accuracy.</li><li>
Other duties as assigned.</li></ul> 
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Oral Communication - Participates in meetings. Possess excellent oral communication skills.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Organizational Support - Follows Drucker &amp; Falk, LLC, policies and procedures; Completes administrative tasks correctly and on time; Supports Drucker &amp; Falk, LLC, organization&rsquo;s goals and values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four year college or university; or at least three years related experience and/or training; or equivalent combination of education and experience.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Benefits: Competitive Benefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave. 
EOE/Drug Free Workplace</div>

Lease Administrator-Commercial Management

Gulf Overseas HR Consultancy

We are looking for the property Admin for our &quot; Real Estate &quot; Department ideal candidate must have work experience in the property management and handling the tenants, contracts and maintenance.We are preferring male candidate with Qatar driving license<ul><li>Liaise with respective department/ team in preparing and displaying layouts of Emergency evacuation plans, newsletters other relevant announcements in the designated areas. follow up on reimbursement activities, process non-renewal, termination, and expiration of leases etc.</li></ul><ul><li>Work closely with the collection team while conducting onsite follow up for pending works, bounce checks etc. with tenants.</li></ul><ul><li>Conduct property inspection for designated commercial and residential properties before hand over (both move-in and move-out). Obtain Lessee acknowledgement of the inspection checklist along with handing over the keys of the unit.</li></ul><ul><li>Ensure where applicable the transfer of Kahramaa meters to Waseef (move-out) or to tenant (move-in) prior to taking of keys or handing over of keys (move-in/move-out).</li></ul><ul><li>Perform regular inspection of waste management, cleaning of interior and exterior public/ common areas, fire exits, fire alarms and fire-fighting system etc.</li></ul><ul><li>Conduct inspection and prepare premises condition report for the units (residential, commercial and labour) with tenants during move-in/ move-out and share with Property In-charge/ Property Manager. Follow up with the concerned FM team regularly until any issue is resolved.</li></ul><ul><li>Provide induction to new tenant about Tenant manual, emergency contacts, , insurance requirements rent collection procedures, maintenance request procedure,</li></ul><ul><li>Liase with facility management supervisor / team to ensure upkeep of units after departure of tenants. Update the status of units after completion of maintenance.</li></ul><ul><li>Attend to any emergency as per request from the site management.</li></ul><ul><li>Follow up on lease renewal with tenants who have expired lease agreements or who have lease agreements that are about to expire (3-months' notice).</li></ul><ul><li>Communicate with tenants on all issues related to the leased units in order to resolve them promptly.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,000.00 per monthExperience:<ul><li>in same field: 3 years (Required)</li></ul>

Office Admin Real Estate - Male

Abdulla Al Rostamani Properties L.L.C.

<div>
 Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
 
 
 Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
 
 
 
 Job Purpose
 
 
 
 To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
 
 
 
 
 Job Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.
 </li>
 <li>
 Revenue collection and accounting
 </li>
 <li>
 Lease review and abstracting, lease audits, occupancy cost analysis
 </li>
 <li>
 Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management
 </li>
 <li>
 Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest
 </li>
 <li>
 Prepare management reports / information in a timely manner
 </li>
 <li>
 Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management
 </li>
 <li>
 Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible
 </li>
 <li>
 Maintain and record effective communications with the occupiers and stakeholders
 
 
 </li>
 </ul>
 
 
 Job Requirements
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor or equivalent
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 More than 5 years in leasing and Property Management
 
 
 </li>
 </ul>
 
 Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Competent in Microsoft Office Software
 </li>
 <li>
 High level of proficiency in English (spoken and written) / Arabic is an advantage
 </li>
 <li>
 Customer oriented
 </li>
 <li>
 Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity
 
 
 </li>
 </ul>
 At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.
</div>

Rabdan Developments

<div>
 
 
 Company Description
 
 
 
 One O One Properties is a premier luxury real estate agency based in Dubai, specializing in high-end properties. Our portfolio includes some of the most exquisite homes, villas, and apartments in the city's most sought-after locations. Renowned for our expertise and commitment to excellence, we provide tailored experiences to meet the unique preferences of our clients. At One O One Properties, we are devoted to delivering unparalleled service and assisting clients in finding their dream properties in Dubai.
 
 
 
 
 
 
 Role Description
 
 
 
 This is an on-site, full-time Property Administrator role based in Dubai. The Property Administrator will manage daily property operations, oversee real estate transactions, and maintain communication with tenants, property owners, or other stakeholders. Key responsibilities include organizing property records, coordinating maintenance tasks, assisting with budgeting, and ensuring compliance with legal and company standards.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Property Management and understanding of Real Estate operations
 </li>
 <li>
 Strong Communication and Customer Service skills with the ability to manage tenant and client relationships effectively
 </li>
 <li>
 Strong knowledge on Ejari, Tenancy Contracts and RERA
 </li>
 <li>
 Experience in Budgeting and financial management for property-related activities
 </li>
 <li>
 Detail-oriented with excellent organizational and time management skills
 </li>
 <li>
 Familiarity with property management software is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration, Real Estate, or a related field is preferred
 </li>
 <li>
 Previous experience in property administration or real estate is advantageous
 </li>
 </ul>
</div>

Property Administrator

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