property management assistant

Priority Property Management LLC

Location: Grants Pass, Oregon (Office-based role)Job Type: Part-Time or Full-Time (Flexible, with potential to transition based on business needs)Salary Range: $19 - $23 per hour (commensurate with experience; equivalent to approximately $40,000 - $48,000 annually for full-time)Company Overview: We are a property management firm in Grants Pass, Oregon, dedicated to efficient rental operations and owner satisfaction in the Rogue Valley area. We&rsquo;re seeking a detail-oriented professional to support our day-to-day financial and administrative tasks.Job SummaryWe are looking for a reliable and experienced individual to handle essential accounting, tenant relations, and operational duties in our property management office. This role involves managing financial records using Rentec Direct software, ensuring compliance with Oregon state regulations, and supporting smooth interactions with tenants and owners. The ideal candidate collaborates effectively with team members, and has hands-on experience with Rentec Direct.Key Responsibilities<ul><li>Record incoming rents, utility payments, and other expenses accurately in journals and Rentec Direct software.</li></ul><ul><li>Track owner payouts, calculate amounts owed to each property owner, and ensure timely disbursements.</li></ul><ul><li>Organize and maintain lease documents, verify that all tenants have active renters insurance, and follow up as needed.</li></ul><ul><li>Interact professionally with tenants in the office, addressing inquiries, concerns, and maintenance requests.</li></ul><ul><li>Organize and maintain physical and digital records for properties, tenants, and financial transactions.</li></ul><ul><li>Assist with monthly three-way reconciliations for clients&rsquo; trust accounts and security deposit accounts, ensuring compliance with Oregon Real Estate Agency requirements (e.g., reconciling bank statements, ledgers, and individual accounts within 30 days of the bank statement date).</li></ul><ul><li>Perform other administrative tasks as required to support office operations.</li></ul>Required Qualifications<ul><li>Proven experience in property management or a related administrative/accounting role.</li></ul><ul><li>Prior hands-on experience with Rentec Direct software is helpful; must demonstrate proficiency in using it for recording transactions, generating reports, and managing tenant/owner accounts.</li></ul><ul><li>Ability to work effectively in a high-stress environment, handling multiple priorities and deadlines.</li></ul><ul><li>Strong interpersonal skills with the ability to collaborate well with colleagues, tenants, and owners.</li></ul><ul><li>Familiarity with basic accounting principles, including journal entries and expense tracking.</li></ul><ul><li>High school diploma or equivalent; associate&rsquo;s degree in business, accounting, or a related field preferred.</li></ul><ul><li>Must be comfortable with office-based work, including direct tenant interactions.</li></ul>Preferred Skills<ul><li>Knowledge of Oregon rental laws, including fair housing and trust account regulations.</li></ul><ul><li>Experience with three-way reconciliations or similar financial auditing processes.</li></ul><ul><li>Proficiency in Microsoft Office Suite (e.g., Excel for tracking) and general office software.</li></ul><ul><li>Strong organizational skills with attention to detail and accuracy in record-keeping.</li></ul>What We Offer<ul><li>Competitive pay in the Grants Pass market.</li></ul><ul><li>Flexible hours for work-life balance.</li></ul><ul><li>Opportunity to contribute to a growing local property management team.</li></ul><ul><li>Professional development in real estate operations.</li></ul>If you&rsquo;re a motivated professional with Rentec Direct expertise and a knack for handling fast-paced property management tasks, we encourage you to apply. Please submit your resume and a cover letter highlighting your relevant experience to justin@myprioritymanagement.com We are an equal opportunity employer.Job Types: Full-time, Part-timePay: $20.00 - $30.00 per hourWork Location: In person

Property Management Assistant

Russell Fluter

Overview We are seeking a dynamic and highly organized Personal Assistant with light property management responsibilities to support our executive team. This role offers an exciting opportunity to combine administrative excellence with light oversight of residential or commercial properties. You will play a vital part in ensuring smooth daily operations, managing schedules, coordinating projects, and maintaining property upkeep. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position is perfect for someone eager to develop their administrative and property management expertise while contributing to a professional and energetic team.Responsibilities<ul><li>Provide comprehensive executive administrative support, including calendar management, email correspondence, and meeting coordination using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.</li><li>Assist with event planning for corporate or personal functions, including logistics, vendor coordination, and on-site support.</li><li>Perform light property management tasks such as scheduling maintenance, overseeing repairs, and conducting routine inspections to ensure properties are well-maintained.</li><li>Support project coordination efforts by organizing documents, proofreading reports, transcribing notes, and maintaining organized filing systems.</li><li>Conduct office management duties such as front desk reception, filing, answering phones, and managing office supplies to ensure a productive work environment.</li></ul>Qualifications<ul><li>Proven experience as a personal assistant or administrative professional with at least one year of office experience.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.</li><li>Experience with bookkeeping software like QuickBooks and basic knowledge of light property management tasks preferred.</li><li>Excellent typing speed, proofreading abilities, and transcription skills for document preparation.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.</li><li>Familiarity with multi-line phone systems, data entry procedures, filing systems, and office equipment such as scanners and printers. This role offers the chance to develop valuable skills in administrative support combined with light property oversight&mdash;all within a supportive company culture committed to your growth and success.</li></ul>Pay: $30.00 per hourWork Location: In person

Personal Assistant and Light Property Management

Columbia Housing and Redevelopment Corporation

About usColumbia Housing and Redevelopment Corporation mission is to provide outstanding affordable housing and redevelopment services to improve the quality of life of our residents and the community.The Administrative Assistant is responsible for general organization of office operations supporting the management team, meeting the needs of residents, collecting rent payments, preparing reports of activities and account status, monitoring the properties operating practices to ensure customer service expectations are met.Associate&rsquo;s degree in Business, Public Administration, or Social Sciences from an accredited college or university preferred and at least five (5) years of progressively responsible experience in an administrative capacity in property management or an equivalent combination of education, training, and experience resulting in the ability to fulfill the essential job duties of the Administrative Assistant position. Candidate experience using Yardi Property Management Software preferred, but not required.For more information regarding this position and CHRC visit www.chrc-tn.orgJob Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Yardi: 1 year (Preferred)</li><li>Administrative Assistant: 5 years (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Work Location: In person

Administrative Assistant

Audubon

<div>About the Role:
The Assistant Community Manager plays a pivotal role in supporting the overall management and operation of residential or commercial properties within the real estate sector. This position is responsible for assisting in maintaining high levels of tenant satisfaction by addressing inquiries, resolving issues, and ensuring the community operates smoothly and efficiently. The Assistant Community Manager collaborates closely with the Community Manager to implement leasing strategies, coordinate maintenance activities, and uphold property standards. This role requires a proactive approach to problem-solving and excellent communication skills to foster positive relationships with residents, vendors, and internal teams. Ultimately, the Assistant Community Manager contributes to maximizing property value and enhancing the living or working experience for all community members.
Minimum Qualifications:<ul><li>
At least 2-3 years of experience in property management.</li><li>
Knowledge of Entrata preferred.</li><li>
Strong interpersonal and communication skills with the ability to interact effectively with diverse populations.</li><li>
Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment.</li><li>
Ability to oversee a team of 13</li></ul>
Preferred Qualifications:<ul><li>
Experience working in residential or commercial real estate property management.</li><li>
Familiarity with Fair Housing laws and local real estate regulations.</li><li>
Proficiency in advanced property management software platforms (Entrata is a plus).</li><li>
Demonstrated ability to organize community events and foster resident engagement.</li><li>
Experience with Entrata highly preferred.</li></ul>
Responsibilities:<ul><li>
Assist the Community Manager in daily operations including leasing, tenant relations, and property maintenance coordination.</li><li>
Respond promptly and professionally to resident inquiries, concerns, and service requests to ensure high satisfaction levels.</li><li>
Support leasing activities by conducting property tours, processing applications, and preparing lease agreements.</li><li>
Coordinate with maintenance and service vendors to schedule repairs and upkeep, ensuring timely resolution of issues.</li><li>
Maintain accurate records of tenant communications, lease documentation, and property compliance requirements.</li><li>
Help organize community events and initiatives to promote resident engagement and a positive community atmosphere.</li><li>
Monitor property conditions regularly and report any safety or compliance concerns to management.</li><li>
Assist in rent collection processes and follow up on delinquencies in accordance with company policies.</li></ul>
Skills:
The Assistant Community Manager utilizes strong communication skills daily to effectively address resident concerns and collaborate with team members and vendors. Organizational skills are essential for managing leasing documentation, scheduling maintenance, and maintaining accurate records. Problem-solving abilities are applied when resolving tenant issues and coordinating timely repairs to uphold property standards. Proficiency with property management software and technology tools enables efficient tracking of leases, payments, and service requests. Additionally, interpersonal skills help build a welcoming community atmosphere, supporting resident retention and satisfaction.</div>

Assistant Community Manager

Doorby Property Management

Company DescriptionRenting out a property&mdash;whether you&rsquo;re a real-estate investor or a traditional homeowner&mdash;can be a headache. From screening residents and handling evictions to addressing late-night maintenance calls, the challenges are significant. Often, homeowners outsource this work to property management companies. Unfortunately, these companies do not always treat the property with the same level of attention as the owner.In 2019, a group of real-estate investors in Chattanooga decided they&rsquo;d had enough of unreliable property management services. Determined to create a better solution, they founded Doorby to manage their own properties. Since then, its grown into Chattanooga&rsquo;s largest single-family home property manager, overseeing 1,260 units. In just the last two years, Doorby&rsquo;s properties under management has grown 78%!The maintenance department is growing too! In 2024, we had over 5,900 work orders and maintenance requests!At Doorby, we&rsquo;re not slowing down. Our vision includes acquiring other property management firms, leveraging technology, and streamlining operations. We&rsquo;re poised to expand into new markets and looking for talented professionals to help us get there quickly. If you thrive in a dynamic, startup environment and want to shape the future of property management, Doorby is the place for you.Let&rsquo;s build something extraordinary together.Role DescriptionDue to the high volume of residents, potential residents, property owners, and vendors, the Doorby office has over 20 visitors per day. Most of these visitors are unexpected. Examples of unexpected visitors include a resident attempting to make a rent payment, a vendor asking for a check, a potential resident inquiring about their application status, and even a resident disputing an upcoming eviction. In addition, the office receives 20-30 phone calls per day.Doorby needs a bilingual assistant property manager with two main responsibilities. First, the role will receive these 20 daily visitors and 20 daily callers to understand their needs and determine how to resolve their requests. They will either resolve it by (1) personally handling the request, (2) directing them to the correct teammate within the office, or (3) taking a message. This will require the role to receive extensive training across all aspects of the business &ndash; maintenance, property management, leasing, accounting, and company operations. Second, the role will provide general support to the property management and leasing team for various duties when the team has low bandwidth. This includes a range of complexity from simple administrative tasks to approving potential resident applications.This role is a mixture of customer service, administrative assistant, receptionist, assistant property manager, and assistant leasing consultant. This is a fast-paced and intense role! Prior experience in real estate or property management is not required. In fact, we prefer to hire from outside the industry and then train on best practices. If you&rsquo;re interested in learning about real estate and property management, the role will give you broad industry experience!At Doorby, we prefer to promote from within. If high-performing, we view the administrative assistant as great candidate to advance into leasing and property management positions as they come open. Why not? They&rsquo;re already trained to have a broad understanding of our entire business! An exceptional administrative assistant who demonstrates leadership, mastery of our systems, and strong character can advance, shaping the future of our growing company.Responsibilities<ul><li>Greet and manage over 20 unexpected daily visitors to the corporate office.</li><li>Determine the needs of each visitor (residents, potential residents, property owners, vendors, etc.).</li><li>Resolve visitor requests by personally handling them when possible.</li><li>Direct visitors to the appropriate team member in the office when needed.</li><li>Take detailed messages for team members when direct resolution or redirection is not possible.</li><li>Answer and manage 20-30 incoming phone calls per day.</li><li>Assess caller needs and resolve their requests using the same three options: handle personally, direct to the correct teammate, or take a message.</li><li>Communicate effectively in both English and Spanish to assist bilingual residents, owners, vendors, and others.</li><li>Receive extensive training across all company departments: maintenance, property management, leasing, accounting, and general operations.</li><li>Apply broad business knowledge to accurately triage and resolve a wide variety of inquiries and issues.</li><li>Provide support to the property management team as needed.</li><li>Provide support to the leasing team as needed.</li><li>Assist with various operational tasks to support resident satisfaction and property owner confidence.</li><li>Contribute to overall operational excellence in a high-volume single-family and small multi-family property management environment.</li><li>Handle a fast-paced, intense workload in a dynamic, growing company setting.</li><li>Demonstrate strong customer service, problem-solving, and adaptability skills daily.</li><li>Learn real estate and property management best practices through on-the-job training.</li></ul>Qualifications &amp; Skills<ul><li>Fluency in both English and Spanish (bilingual proficiency required to communicate effectively with diverse residents, potential residents, property owners, vendors, and others).</li><li>Strong customer service orientation and interpersonal skills for handling high-volume, unexpected interactions.</li><li>Excellent problem-solving abilities to quickly assess needs and resolve requests on the spot.</li><li>Ability to multitask and thrive in a fast-paced, intense, dynamic environment.</li><li>Strong communication skills (verbal and written) for greeting visitors, answering calls, taking messages, and directing inquiries.</li><li>Adaptability and quick learning ability to handle a wide variety of situations and people.</li><li>Willingness to receive and apply extensive cross-training across all aspects of the business (maintenance, property management, leasing, accounting, operations).</li><li>Comfort with learning real estate and property management best practices on the job (prior industry experience not required; preference for hiring from outside the industry).</li><li>Organizational skills for managing high daily volumes of visitors (20+ per day) and phone calls (20-30 per day).</li><li>Professional demeanor and strong character suitable for front-line interactions and potential future leadership roles.</li><li>Ability to work collaboratively as part of a team while independently handling front-office duties.</li><li>Basic administrative capabilities to provide general support to property management and leasing teams.</li><li>Enthusiasm for a startup-like, growth-oriented company culture with opportunities for internal advancement.</li><li>Reliability and dependability in a high-responsibility receptionist-like role serving as the first point of contact.</li></ul>Work Schedule<ul><li>Monday through Friday, 9:00 AM &ndash; 5:00 PM, with occasional flexibility for urgent resident or owner needs.</li><li>Fast-paced, technology-driven work environment with a team-focused culture.</li></ul>Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bilingual (Spanish / English) Assistant Property Manager - Entry Level

Impact Communities

<div><div>Job Summary: 
We are seeking an Assistant Community Manager to support the overall operations of our community and engage with residents to ensure a positive living experience. The Assistant Community Manager will assist in coordinating community events, handling resident inquiries, and supporting the Community Manager in various administrative tasks. 
 
Qualifications: 
<ul><li>High school diploma or equivalent; Bachelor's degree preferred.</li><li>Prior experience in property management, hospitality, or related field is advantageous.</li><li>Excellent interpersonal and communication skills.</li><li>Strong organizational abilities and attention to detail.</li><li>Proficiency in Microsoft Office Suite and property management software.</li></ul>
 
Responsibilities: 
<ul><li>Assist the Community Manager in overseeing the daily operations of the community.</li><li>Respond to resident inquiries and concerns in a timely and professional manner.</li><li>Coordinate and support the planning and execution of community events and activities.</li><li>Conduct property tours and assist with leasing activities as needed.</li><li>Help maintain accurate resident records and ensure compliance with leasing policies.</li><li>Collaborate with the maintenance team to address maintenance requests and property upkeep.</li><li>Support marketing efforts and assist in maintaining a strong online presence for the community.</li></ul></div></div>

AmWELL Pharmacy

OverviewWe are seeking a highly organized and proactive Personal / Administrative Assistant to help manage daily administrative tasks, communications, and operational support across our businesses. This role is ideal for someone who enjoys organization, communication, and problem solving. The assistant will help manage emails, paperwork, billing follow-ups, and coordination tasks related to pharmacy administration, retail operations, and property management.This is a part-time position with flexible hours, perfect for someone looking for a stable role with a growing local business.ResponsibilitiesEmail &amp; Communication Management<ul><li>Monitor and organize incoming emails</li><li>Respond to routine inquiries and draft professional replies</li><li>Prioritize urgent messages and follow-ups</li><li>Maintain organized communication records</li></ul>Billing &amp; Bookkeeping Support<ul><li>Assist with billing tasks and insurance claim follow-ups</li><li>Track invoices, payments, and reimbursement records</li><li>Maintain basic bookkeeping records (expenses, invoices, receipts)</li><li>Assist with organizing financial records for accounting and tax purposes</li></ul>E-Commerce &amp; Online Operations Support<ul><li>Assist with managing online product listings or updates</li><li>Help track online orders and customer inquiries</li><li>Support inventory updates and product descriptions</li><li>Assist with basic website or online store administrative tasks</li></ul>Store Operational Support (Backend)<ul><li>Assist with administrative tasks related to store operations</li><li>Help organize shipping records and paperwork</li><li>Support internal documentation and operational processes when needed</li></ul>Property Management Assistance<ul><li>Handle calls related to tenants and property issues</li><li>Coordinate maintenance requests and vendor communications</li><li>Research and identify contractors or service providers when problems arise</li><li>Track and follow up on maintenance and repair tasks</li></ul>Scheduling &amp; Coordination<ul><li>Manage calendars and appointments</li><li>Schedule calls with vendors, tenants, and service providers</li><li>Track deadlines and ensure tasks are completed on time</li></ul>Pay: $16.00 - $19.00 per hourWork Location: Hybrid remote in Hillsborough, NJ 08844

Personal Assistant

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Property Management Assistant

Personal Assistant and Light Property Management

Administrative Assistant

Assistant Community Manager

Bilingual (Spanish / English) Assistant Property Manager - Entry Level

Assistant Community Manager

Personal Assistant