property management assistant

MHM Real Estate

Job Title: Property Management Assistant &ndash; Real Estate Location: Bay Square, Business Bay. Job Type: Full-Time | Immediate JoinerJob Summary:We are seeking a highly organized and experienced Property Management Assistant to oversee day-to-day operations across multiple residential and/or commercial units. This is a role requiring hands-on experience in dealing with multiple landlords, managing tenant relations, handling contracts, maintenance, and ensuring high occupancy levels.Key Responsibilities:<ul><li>Manage and oversee a portfolio of residential and/or commercial properties.</li><li>Maintain strong relationships with landlords and tenants.</li><li>Handle lease negotiations, renewals, and termination processes.</li><li>Coordinate maintenance and repairs with vendors and contractors.</li><li>Ensure timely rent collection and follow-up on PM Fee.</li><li>Resolve tenant complaints and disputes in a professional manner.</li><li>Maintain accurate records of property operations and finances.</li><li>Stay updated on legal regulations and compliance related to property management.</li></ul>Requirements:<ul><li>Minimum 2 years of proven experience in property management.</li><li>Strong experience handling multiple units and multiple landlords.</li><li>Excellent communication and negotiation skills.</li><li>Strong knowledge of real estate Rental laws and regulations in the UAE.</li><li>Proficiency in property management software is a plus.</li><li>Ability to multitask, prioritize, and work independently.</li><li>Arabic language is a Plus.</li></ul>Salary &amp; Benefits: AED 5000 &ndash; 7,000 per month (based on experience)<ul><li>Other benefits as per UAE labor law</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Can you join immediately? </li></ul>Experience:<ul><li>Dubai Property Management : 2 years (Required)</li></ul>

Property Management Assistant

BEST LUXURY PROPERTIES LLC

PROPERTY ADMINISTRATORExperience: at least 1 year experience Monthly Salary : &#8203;from AED 4,000 Job Location :&#8203;&#8203; Dubai - United Arab Emirates Education :&#8203;&#8203; Bachelor's degree Nationality&#8203;&#8203; : Philippines Benefits&#8203;&#8203; : Medical Insurance, Visa, Ticket AllowanceAbout the Role:We are seeking a highly organized and detail-oriented Property Administrative Assistant to support our property management and operations team. The ideal candidate will play a key role in ensuring smooth day-to-day activities, handling clerical tasks, coordinating documentation, and assisting with client and developer communication.Key Responsibilities:<ul><li>Provide administrative support to the property management team.</li><li>Prepare, review, and maintain real estate documentation such as agreements, forms, NOCs, tenancy contracts, payment schedules, and internal records.</li><li>Manage incoming inquiries, emails, and calls related to property matters.</li><li>Coordinate with developers, landlords, tenants, and internal departments on required documents, payments, updates, and follow-ups.</li><li>Assist with listings management: updating CRM systems, property portals, and internal trackers.</li><li>Schedule client appointments, unit viewings, and meetings.</li><li>Handle filing, data entry, and organization of property files (digital &amp; physical).</li><li>Track payments, invoices, renewals, and contract deadlines.</li><li>Support the management team with daily office tasks and special projects.</li><li>Assist the team for the move-in/move out &amp; inspection of the properties</li><li>Ensure compliance with company processes and UAE real estate regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Previous experience in real estate administration or property management in the UAE (preferred).</li><li>Strong command of English</li><li>Proficiency in MS Office, CRM systems, and property listing portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong communication and follow-up abilities.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional, proactive, and reliable work ethic.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Opportunities for growth within a dynamic real estate team.</li><li>Supportive working environment and professional development.</li><li>Exposure to high-end real estate and property management operations.</li></ul>How to Apply: Interested candidates may send their CV to careers@bestluxury.properties with the subject line: Property Administrative Assistant Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Property Administrator

ELITE PROJECTS

Location: Qatar Experience Required: 2&ndash;5 years in Real Estate / Property Management Availability: Immediate (preferred)About the Role:We are seeking a detail-oriented and organized Contract &amp; Admin Assistant to support our real estate/property management operations. The ideal candidate will assist with contract management, administrative tasks, and coordination activities to ensure smooth daily operations.Key Responsibilities:<ul><li>Prepare, update, and manage tenant and property contracts, including renewals and amendments.</li><li>Handle Kahramaa applications, transfers, cancellations, and follow-up processes.</li><li>Coordinate lease agreements and ensure all documentation is complete and accurate.</li><li>Maintain and organize tenant files, company documents, and property records.</li><li>Monitor contract expiry dates and notify relevant teams for action.</li><li>Manage office supplies, stationery orders, and vendor coordination.</li><li>Assist with general office administration tasks, including correspondence, scheduling, and filing.</li><li>Support property management teams with documentation and administrative requirements.</li><li>Respond to tenant inquiries related to contracts and administrative matters.</li></ul>Requirements:<ul><li>2&ndash;5 years of experience in a real estate or property management company in a similar administrative or contract-related role.</li><li>Strong knowledge of contract management processes.</li><li>Familiarity with Kahramaa procedures is highly preferred.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to work independently and meet deadlines.</li><li>Strong attention to detail and accuracy.</li></ul>Preferred Skills:<ul><li>Working knowledge of Qatar real estate regulations and documentation.</li><li>Experience dealing with tenants, landlords, and government services.</li></ul>Job Type: Full-timePay: Up to QAR5,000.00 per month

Contract & Admin Assistant (Real Estate Property Management)

Avenue5 Residential

<div>Job Title: Assistant Property Manager 
Explore Forty200

Unlock your potential with Avenue5 Residential.

Your ideas. Your development. Your experience.

We take care of you, so you can take care of our residents, properties and clients.

Property management may be our business, but people are our passion.

Empowering you to be the best.

Our benefits take a holistic approach to take care of your mind and body. We care about you as a whole person, both inside and outside of work.
<ul>
<li>Physical wellness: Medical, dental, vision, and mental health coverage options.</li>
<li>Financial wellness: Competitive pay plus basic life insurance and matching 401K contributions.</li>
<li>Mental and emotional wellness: Generous time-off plan includes 10 paid holidays including a community service day and your birthday.</li>
<li>Perks and more: Mentoring. Professional development. Discounts. Tuition reimbursement. Robust recognition program. And we&rsquo;re just getting started.
</li></ul>About the assistant property manager position:

We&rsquo;re looking for a talented assistant property manager who will be responsible for assisting the property manager in the overall operations of the property. This includes ensuring efficient operations, overseeing supplier contracts and maintenance, lease administration, monthly reporting, and ensuring a positive experience for the residents, associates, and property owners.
<ul>
<li>Assist the property manager in managing the day-to-day operations of the property including resident satisfaction, retention, and full resident lifecycle activities.</li>
<li>Understand the operations guidelines established within the property management agreement.</li>
<li>Maintain all accounts receivable including collecting rent, posting rent, making daily bank deposits, and maintaining a balanced, accurate rent roll.</li>
<li>Accurately and timely complete daily, weekly, and monthly financial and leasing reports.</li>
<li>Audit records and files to identify dates requiring administrative action, such as lease expiration dates, delinquent accounts, and unlawful detainers.</li>
<li>Collect delinquent account balances from previous residents.</li>
<li>Process evictions, which includes processing all necessary paperwork, serving notices, and attending court hearings.</li>
<li>Lease apartments as needed.</li>
<li>Responsible for shopping competitive properties.</li>
<li>Inspect buildings and grounds to ensure safety and cleanliness, and alerts maintenance to items that need to be repaired.</li>
<li>Processes move-ins, move-outs, and lease renewals.</li>
<li>Audit all new and current lease agreements and resident files for accuracy.</li>
<li>Assist the property manager with training staff on leasing, entering traffic into the computer, marketing, maintenance, and general office operations.</li>
<li>Compose and prepare routine correspondence, rental notices, and other letters and memorandums.</li>
<li>Assist the property manager with resident relations and problem resolution.</li>
<li>Assume responsibility for the operations of the property in the absence of the property manager.</li>
<li>Complies with all company policies, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.</li>
<li>May perform other duties as assigned.</li>
</ul>
Education and Experience:
<ul>
<li>High school diploma is required. Bachelor&rsquo;s degree is preferred</li>
<li>Two to three years of experience in property management is required</li>
<li>Knowledge of resident rental lifecycle activities is required</li>
<li>Real estate license is preferred or may be required in some locations</li>
<li>Prior experience in Yardi Voyager or another equivalent system is preferred</li>
</ul>
Skills and Requirements:
<ul>
<li>Basic level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.</li>
<li>Excellent interpersonal skills to effectively and sensitively communicate with all levels of management.</li>
<li>Sensitivity to confidential matters is required.</li>
<li>Ability to work independently and prioritize effectively in a fast-paced environment with a strong sense of urgency.</li>
<li>Ability to relay technical concerns with adequate detail, quickly and accurately.</li>
<li>Capability to read, write, comprehend, and converse in English.</li>
<li>Ability to use general office equipment, such as telephone, fax machine, printer, copier, and key track system.</li>
<li>Excellent customer service and interpersonal skills with the ability to relate to others.</li>
<li>Strong organizational and time-management skills.</li>
<li>Ability to cope with and defuse situations involving angry or difficult people.</li>
<li>Must maintain a valid driver&rsquo;s license, clean driving record and current auto insurance is required.</li>
<li>Must comply with all safety requirements.</li>
<li>Required to complete and successfully pass the Avenue5 Fair Housing, Diversity and Inclusion Training within the first 30 days of employment.</li>
</ul>
Our Core beliefs:
<ul>
<li>Put people and partnerships first</li>
<li>Empower associates</li>
<li>Focus on solutions</li>
<li>Champion ideas that accelerate success</li>
<li>Deliver proof over promises</li>
</ul>
Experience our award winning culture:
<ul>
<li>Top 15 national finalist on the Best Places to Work Multifamily&trade;</li>
<li>Certified as a Great Place to Work&reg; since 2017</li>
<li>Listed as one of the Best Workplaces in Real Estate&trade;</li>
<li>Ranked second on the 100 fastest-growing private companies in Washington by The Puget Sound Business Journal</li>
<li>Ranked 8 on the 2024 National Multifamily Housing Council (NMHC) Top 50 Managers List</li>
</ul>
We&rsquo;re a fast-growing property management company with new opportunities popping up daily. Search open positions to find your next adventure. If you don&rsquo;t see anything today, keep checking. Tomorrow, you may find your dream job.</div>

Assistant Property Manager

Hire with Reef

Job Title: Property Manager - Residential (Western Australia Focus)
 Location: Remote
 Role Type: Full-Time (8 hours/day Monday-Friday)
 
Who We Are
 At Reef, we help top talent find remote roles with established companies across Western markets. We only work with the best candidates and match you with companies who are serious about long-term growth and value you accordingly.
 
About the Role
 We are hiring a Property Management Assistant to support an Australian residential portfolio with a strong focus on Western Australia. You will handle day-to-day PM administration, contracts and documentation, maintenance coordination, arrears follow up and stakeholder communication. Success means being plug-and-play from day one, keeping the CRM and files spotless, and helping the local team meet compliance and service SLAs. This is a full-time remote role working core AWST hours.
 
Key Responsibilities
 <ul>
<li>Prepare and manage tenancy documentation, renewals, addendums and compliance files</li>
<li>Process applications and references, schedule inspections and update condition reports</li>
<li>Log, triage and track maintenance requests with trades, owners and tenants</li>
<li>Monitor arrears and issue reminders, notes and reports to the local PM lead</li>
<li>Keep the PM database organised with accurate notes, tasks and document links</li>
<li>Produce weekly activity summaries and ad hoc reports as requested</li>
</ul>
Requirements: 
<ul>
<li>Minimum 2 years’ experience in residential property management administration or assistant roles</li>
<li>Hands-on with PropertyTree preferred; exposure to other PM platforms is valued</li>
<li>Familiarity with WA residential processes and terminology, or proven ability to learn quickly</li>
<li>Confident handling contracts, maintenance pipelines, arrears and inspection scheduling</li>
<li>Clear, easy-to-understand spoken English and professional written communication</li>
<li>Available full time, 40 hours per week, working core AWST hours</li>
<li>Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment; a good quality microphone or headset</li>
</ul>
Benefits: 
<ul>
<li>Competitive base salary</li>
<li>Direct contract with established, rapidly growing business</li>
<li>Growth potential as business scales to higher revenue targets</li>
</ul>

Property Manager (+8 GMT Working Hours)

404 Luxury trnasport 

Job Opportunity: Real Estate Administrative Assistant &ndash; DubaiCompany: Golden Key Real Estate LLC Location: Dubai, UAE Employment Type: Full-TimeAbout Us: We are a growing real estate company in Dubai, specializing in property management, sales, and leasing. We are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth workflow across all departments.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks, emails, and documentation.</li><li>Prepare tenancy contracts, Ejari, NOCs, and other real estate-related paperwork.</li><li>Coordinate property viewings, schedule client appointments, and assist agents.</li><li>Maintain and update property listings on portals (Property Finder, Bayut, etc.).</li><li>Manage incoming calls, customer inquiries, and follow-ups.</li><li>Organize digital and physical files (tenancy agreements, client documents, payments).</li><li>Support the sales and leasing team with documentation and CRM updates.</li><li>Prepare basic reports, spreadsheets, and maintain office inventory.</li><li>Assist in marketing tasks such as posting ads and coordinating with designers.</li></ul>Requirements:<ul><li>Proven experience as an admin or real estate coordinator in Dubai (preferred).</li><li>Knowledge of real estate procedures such as Ejari, RERA forms, tenancy contracts, etc.</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office and real estate CRM systems.</li><li>Ability to multitask, work under pressure, and meet deadlines.</li><li>Strong organizational and customer service skills.</li></ul>Benefits:<ul><li>Competitive salary (based on experience)</li><li>Health insurance</li><li>Annual leave and UAE labor benefits</li><li>Growth opportunities within the company</li></ul>How to Apply:Please send your CV to: Goldenkey.Propertiesdxb@gmail.comContact : +971525318176Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant

Forbes Management LLC

Job Overview We are seeking a dedicated and organized Leasing Agent and Office Assistant to support the daily operations of our property management team. The ideal candidate will assist in managing residential properties, ensuring compliance with regulations, and providing exceptional service to residents. This role requires a proactive individual who is detail-oriented and possesses strong administrative skills.ResponsibilitiesSupport the leasing process by conducting property showings to prospective renters (a bonus is paid per apartment rented)Skills<ul><li>Strong organizational skills with the ability to manage multiple tasks efficiently.</li><li>Knowledge of fair housing laws and regulations is preferred.</li><li>Excellent communication skills for effective interaction with tenants, vendors, and team members.</li><li>Strong People skills are necessary.</li></ul>Join our team as a Leasing Agent where you can contribute to creating a welcoming environment for residents while developing your career in property management.We have been in business 30 years without a layoff and take great pride in our employees and company.Must have a valid PA Drivers license and clean driving record.Check out our website at : www.forbesmanagement.netIf interested please send your resume to job@forbesmanagement.net or give Tom a call at 412.720.9999 (M-F 9am-4pm)Job Type: Full-timePay: $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Apartment Leasing Agent - Experienced

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