property management assistant

MMS Group

<div>Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential properties.
MMS Group is seeking a part-time Administrative Assistant for a 298-unit residential property located in East Orange, NJ.
Key Responsibilities:<ul><li>
Customer Service: Answer phones and greet tenants in a professional manner
Correspondence: Compose and type all correspondence and documents
Professional Communication: Maintain professional communication with residents, applicants and vendors
Complaint Logging: Log all owner and resident complaints and promptly dispatch maintenance personnel
Applications: Interview applicants for housing, collect required documentation to determine eligibility with HUD and LIHTC housing programs, assist with leasing available units, and property tours with applicants
File Management: Maintain files and paperwork
Task Management: Work independently, organize tasks, manage time, and prioritize projects
Additional Duties: Perform other duties as outlined in the job description.</li></ul>
Desired Skills:<ul><li>
Independence: Able to work in a challenging environment with minimal direction.</li><li>
Problem-solving: Solution-based thinking skills are highly valued.</li><li>
Organizational Skills: Ability to work independently, organize tasks, manage time, and prioritize projects.</li><li>
Communication: Excellent verbal and written communication skills</li><li>
Language: bilingual skills a plus</li><li>
Confidentiality: Ability to maintain confidentiality at all times</li></ul>
Requirements:<ul><li>
Experience: Administrative assistant in a residential setting preferred</li><li>
Education: High school education or equivalent</li><li>
Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>
Software Proficiency: Experience with RealPage OneSite or similar property management software a plus</li></ul>
About Us:
For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.
Why join our Team?
We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.
Perks and Benefits: 
MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:<ul><li>
Retirement Savings: Company-matched 401(k) retirement savings plan.</li><li>
Certifications and Licensing: Company-paid certifications and licensing.</li><li>
And much more!</li></ul>
Are you the person we&rsquo;re looking for? Apply now. Visit us at www.mmsgroup.com for more details! 
Equal Opportunity Employer</div>

Affordable Property Management Administrative Assistant

KR Wolfe

<div>Position Summary 
 
The Executive Assistant / Property Manager provides high-level administrative support to the CEO while overseeing the day-to-day operations and management of assigned properties. This dual role position requires strong organizational skills, discretion, and the ability to manage multiple priorities across both executive support and property management functions. 
_________________________________________________________________________________ 
 
Key Responsibilities 
Executive Assistant Duties<ul><li>
Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
</li><li>Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism
</li><li>Manage confidential information with discretion and integrity
</li><li>Assist with project coordination, tracking deadlines, and ensuring timely completion of initiatives
</li><li>Coordinate and support meetings, including agendas, minutes, and follow-ups
</li><li>Handle expense reporting, invoicing, and basic budgeting tasks
</li></ul>___________________________________________________________________________________
Property Management Duties<ul><li>
Oversee daily operations of assigned properties (residential and/or commercial)
</li><li>Coordinate maintenance requests, vendor services, and property inspections
</li><li>Manage tenant communications, including inquiries, complaints, and lease-related matters
</li><li>Assist with leasing activities, including marketing, tenant screening, and onboarding
</li><li>Ensure properties comply with local, state, and federal regulations
</li><li>Track rent collection, prepare reports, and assist with financial oversight
</li><li>Maintain accurate property records, contracts, and documentation
</li><li>Coordinate move-ins, move-outs, and property turnover processes
</li></ul>___________________________________________________________________________________
Qualifications<ul><li>
Bachelor&rsquo;s degree or equivalent experience preferred
</li><li>3+ years of experience in executive support, property management, or a related field
</li><li>Strong organizational and time management skills with the ability to multitask
</li><li>Excellent written and verbal communication skills
</li><li>High level of discretion and professionalism
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
</li><li>Experience with property management software (e.g., AppFolio, Yardi, Buildium) is a plus
</li><li>Knowledge of basic accounting principles preferred
</li></ul>___________________________________________________________________________________
Key Competencies<ul><li>
Attention to detail and accuracy
</li><li>Problem-solving and critical thinking
</li><li>Strong interpersonal and customer service skills
</li><li>Ability to work independently and proactively
</li><li>Adaptability in a fast-paced environment
</li></ul>___________________________________________________________________________________
Work Environment &amp; Expectations<ul><li>
Ability to manage both administrative and operational responsibilities
</li><li>Occasional travel to property sites may be required
</li><li>May require availability outside standard business hours for urgent property needs</li></ul>
___________________________________________________________________________________ 
 
Compensation and Benefits:<ul><li>
Compensation: $80,000 &ndash; $85,000 annually, plus performance-based bonus tied to KPIs established by the CEO</li><li>
Benefits: Comprehensive benefits package including Medical, Dental, and Vision coverage</li><li>
Retirement: 401(k) plan with company match</li></ul>
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Property Manager / Executive Assistant

PurePM

Virtual Administrative Assistant About The Role PurePM is seeking a highly organised and proactive Virtual Administrative Assistant to join our team on a Contract basis. PurePM is dedicated to creating a superior housing experience based on trust, value, and peace of mind. We serve property investors by maximising their asset's performance and ensure residents have a safe, clean, and pleasant place to live with responsive management. This is a fully remote role, offering the opportunity to support a dynamic team from your own home office. The successful candidate will be a cornerstone of our administrative operations, ensuring smooth and efficient processes that allow our property managers to deliver exceptional service. Responsibilities As a Virtual Administrative Assistant, you will be responsible for a wide range of tasks to support our property management team. Your key duties will include: * Managing and organising schedules, appointments, and calendars for the team. * Handling incoming email correspondence and phone enquiries in a professional and timely manner. * Preparing, formatting, and editing documents, reports, and presentations. * Performing accurate data entry and maintaining company databases, including tenant and property records. * Assisting with the coordination of maintenance requests and communication between residents and contractors. * Organising digital files and ensuring all documentation is current and easily accessible. * Providing general administrative support as required to contribute to the team's success. Qualifications We are looking for a candidate with a strong administrative background and the ability to work independently. The ideal candidate will possess: * Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role. * Exceptional written and verbal communication skills with a keen eye for detail. * Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. * The ability to handle confidential information with discretion and professionalism. * A proactive and resourceful approach to problem-solving. * Previous experience in property management or the real estate sector is advantageous but not essential. What We Offer * A competitive contract rate of $800 - $1,000 USD per month. * The flexibility and convenience of a fully remote, work-from-home position. * An opportunity to be part of a professional and supportive team dedicated to excellence in the property management industry.

Virtual Administrative Assistant

Hammerhead Lumber Company

Assistant Property ManagerPay: Competitive, based on experience Schedule: Full-time | Saturdays may be required (10:00 AM &ndash; 2:00 PM) Benefits: Health insurance and PTO available after 90 daysPosition OverviewWe are seeking a motivated and detail-oriented Assistant Property Manager to support daily property operations with a primary focus on leasing and occupancy management. This role is heavily leasing-driven and is responsible for managing tours, applications, and lease execution while serving as a key point of contact for prospective and current residents. The Assistant Property Manager plays a critical role in maintaining high occupancy levels, delivering excellent customer service, and supporting the Property Manager in the efficient day-to-day operation of the property.Key Responsibilities<ul><li>Conduct professional property tours and provide accurate information on available units</li><li>Manage the leasing process from initial inquiry through application, approval, and lease execution</li><li>Maintain organized and accurate records for prospects and residents</li><li>Respond promptly and professionally to resident and prospect inquiries</li><li>Assist with resident relations and help resolve concerns in a timely manner</li><li>Support daily property operations and administrative functions</li><li>Utilize sales strategies to meet leasing and occupancy goals</li><li>Assist with planning and hosting resident events and contributing to social media marketing efforts</li><li>Ensure compliance with Fair Housing regulations and company policies</li></ul>Qualifications<ul><li>Previous experience in property management, leasing, administrative, or customer service roles preferred</li><li>Strong organizational and time-management skills with attention to detail</li><li>Professional communication skills, both written and verbal</li><li>Sales experience or comfort with leasing goals is a plus</li><li>Ability to work collaboratively while also managing responsibilities independently</li><li>Proficiency with office software and willingness to learn property management systems</li></ul>Additional Requirements<ul><li>Ability to pass a pre-employment background screening, including criminal history, employment verification, and drug screening</li><li>Commitment to Fair Housing compliance</li><li>Flexibility to work Saturdays as needed</li></ul>We are an Equal Opportunity Employer and are committed to creating a respectful, inclusive, and professional workplace.Job Type: Full-timeBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Assistant Community Manager

UNITED APARTMENT GROUP

<div>Position Description: We are currently seeking a superstar employee with a great attitude to work as an Assistant Property Manager at one of our properties.<div> 
</div><div> 
</div><div>As an Assistant Property Manager, you are an important piece of the onsite management team. You help guide the ship, so to speak, of the community under the direction of the Business Manager. The Assistant Property Manager is a business leader who focuses on resident customer service and assists in managing operations, leasing activity, renewals, collections, financial reporting, supplies, and communications of a multi-million-dollar apartment community. This position requires unmatched customer service and individuals who thrive in a customer-centric, fast-paced environment. Be ready to be busy!</div><div> 
</div><div>
Essential Responsibilities:
</div><ul><li>Address the concerns of current and prospective residents in a friendly and professional manner.
</li><li>Tours and leases apartments, as necessary. Helps with training staff as necessary and models effective sales techniques daily.
</li><li>Leads rent collection efforts, specifically with delinquent residents. This may involve lease termination and legal action if necessary.
</li><li>Assist in managing the property's budget by making sound fiscal decisions to increase the net operating income of the community.
</li><li>Inspecting apartments during move-in and move-outs, walking apartments, and the community as needed.
</li></ul><div>Requirements:
 
</div><ul><li>1 to 2 years previous minimum related work experience, property management experience a plus
</li><li>Customer Service and Sales experience.
</li><li>General office, bookkeeping, and sales skills
</li><li>Some management experience preferred
</li><li>A High School diploma or GED required; some college preferred
</li><li>Understand Microsoft Suite of Products (Word, Outlook, Etc.) Familiarity with property management software, OneSite
</li><li>Knowledge of apartment rental and collection practices
</li><li>Excellent organizational skills, the ability to multi-task, and strong written and verbal communication skills
</li></ul><div>Required education: 
</div><ul><li>
High school or equivalent
</li><li>Required experience:
</li><li>Property Management: 3 years
</li><li>Must-Have OneSite experience
</li><li>Strong collection experience</li></ul></div>

#Assistant Manager

The Philly Homes

Full job descriptionJob Title: Office AssistantJob Summary:We are seeking a highly organized and proactive Office Assistant to support our growing real estate and property management operations. This role is essential for streamlining workflows, managing administrative and operational tasks, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, tech-savvy, and able to take initiative in reducing bottlenecks. Be proactive when it comes to researching new topics. As well as having outstanding customer service skills when answering phones and communicating with clients.This is a remote-first position with flexibility, but occasional in-person meetings as needed for key discussions, team/owner/tenant coordination, or handling physical documents.Key Responsibilities:Administrative &amp; Operational Support<ul><li>Research solutions for operational issues and being able to assist in cutting down lag time on completing jobs.</li><li>Manage daily administrative tasks such as responding to emails, coordinating digital signatures (Docusign), and document organization.</li><li>Track and follow up on outstanding tasks, ensuring nothing falls through the cracks.</li><li>Maintain and update internal databases, spreadsheets, and property management software.</li><li>Handle phone and email correspondence with tenants, clients, and vendors as needed.</li></ul>Website &amp; Digital Support<ul><li>Oversee website updates and work with third-party vendors to implement necessary changes.</li><li>Monitor and assist with property listing updates, ensuring all marketing materials are accurate.</li></ul>Property Management Support<ul><li>Assist with rental listing updates and basic marketing efforts.</li><li>Communicate with tenants and property owners on non-urgent matters.</li><li>Maintain a record of property maintenance requests and assist in coordinating minor repairs.</li><li>Travel on site to meet and collaborate with property owners/tenants on an as needed basis</li><li>Help maintain property files, lease agreements, and insurance records in an organized manner.</li></ul>Tasks &amp; Projects as Needed<ul><li>Provide support on ad-hoc projects that contribute to the growth and efficiency of the business.</li><li>Handle miscellaneous administrative duties that arise</li></ul>Qualifications:<ul><li>Prior experience in administrative support, property management, or real estate preferred.</li><li>Strong organizational and multitasking abilities, with attention to detail.</li><li>Tech-savvy with proficiency in Google Suite, and property management software (or willingness to learn).</li><li>Experience with DocuSign, website maintenance, or digital tools is a plus.</li><li>Strong communication skills with the ability to work independently and proactively.</li><li>Ability to problem-solve and research solutions efficiently.</li><li>Comfortable working remotely/self-starter but able to attend occasional in-person meetings when required.</li></ul>Work Structure &amp; Compensation<ul><li>Hours: Part-time, 10-25 hours per week, with potential to grow based on performance and business needs.</li><li>Location: Primarily remote, but must be available for in-person meetings as needed in and around the Philadelphia area.</li></ul>Why Join Us?<ul><li>Flexible remote work environment</li><li>Growth-focused environment &ndash; be part of a growing company that values innovation, efficiency, and continuous improvement.</li><li>A collaborative team &amp; culture &ndash; work alongside a leadership team that is hands-on, open to ideas, and focused on making real estate and property management seamless.</li><li>Opportunities for professional development &ndash; gain hands-on experience in real estate, property management, and business operations, with excellent potential for career growth.</li></ul>Work-life balance &ndash; while real estate is fast-paced, we strive to create a culture where team members can excel both professionally and personallyJob Type: Part-timePay: From $13.00 per hour but negotiable.Work Location: Hybrid remote in Philadelphia, PA 19146Join us as an Office Assistant where your energy, organization, and dedication will help keep our office running smoothly! We value proactive individuals who thrive in a fast-paced environment and are eager to support our team&rsquo;s success. This is a paid position that offers valuable experience in office administration while fostering professional growth.Pay: $13.50 - $14.50 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Office Assistant

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Affordable Property Management Administrative Assistant

Property Manager / Executive Assistant

Virtual Administrative Assistant

Assistant Community Manager

#Assistant Manager

#Assistant Manager

Office Assistant