property management assistant

ZRS Management

<div><div>Job Description:</div><div></div><div>
The Assistant Property Manager's primary responsibilities include motivating and encouraging the Leasing Consultants in leasing tasks; compiling, understanding and utilizing market information on an on-going basis; and preparing for advancement to Property Manager. The position of Assistant Property Manager reports directly to the Property Manager.</div><div></div><div>
The Assistant Property Manager primary focus shall include but not limited to:</div><ul><li>
Collect rent in a timely manner, and ensure that all revenue data is posted correctly in the accounting system.</li><li>
File evictions when applicable, and be informed of local laws and policies.</li><li>
Issue lease violations when necessary and work closely with the property manager to ensure community guidelines are being met.</li><li>
Review and approve applications when necessary and ensure proof of income and applications are within community qualification guidelines.</li><li>
Audit move-ins and ensure that all applicable monies have been paid and all necessary leasing documents have been executed and uploaded.</li><li>
Ensure that all residents' current and futured scheduled billing is correct.</li><li>
Complete monthly reports in accordance with company guidelines.</li><li>
Become familiar with the property budget and coding and assist in preparing and uploading bills and submitting them for approval.</li><li>
Troubleshoot and resolve resident situations before being escalated to the property manager.</li><li>
Assist with leasing when necessary and take tours.</li><li>
Take escalated service requests and work with the property team to ensure adherence to customer service standards.</li><li>
Work closely with property manager to ensure the property is meeting budgeted occupancy and leasing goals.</li><li>
Assist Property Manager with hosting resident functions and maximizing resident renewals</li><li>
May need to work one weekend a month,</li></ul><div>
Qualifications</div><ul><li>
Valid Drivers License</li><li>
1+ experience in property management or real estate preferred</li><li>
High school diploma a must, post-secondary preferred in units in business, or property management.</li></ul><div></div><div>
Skills, Knowledge and Abilities:</div><ul><li>
Demonstrate excellent computer skills, verbal, math, and reasoning skills</li><li>
Demonstrate strong negotiating and sales abilities</li><li>
Possess strong leadership; interpersonal and organization skills</li><li>
Possess effective time management skills and attention to detail</li><li>
Knowledge of Microsoft Excel, Microsoft Word, and other Microsoft Office products</li><li>
Knowledge of Internet, Email, and social media as it pertains to marketing of community</li><li>
Knowledge of property management software, such as, Onesite, Yardi, RealPage, Knock, RentCafe, Resman, etc.</li><li>
Knowledge of business practices and principles</li><li>
Ability to handle multiple projects and tasks</li><li>
Ability to cope with stress in a composed manner</li><li>
Ability to respect and maintain confidentiality</li><li>
Ability to work independently as well as collaboratively in a team environment.</li><li>
Flexible to work evenings, weekends, and holidays as needed.</li></ul><div></div><div>
We offer full-time, career-track positions with competitive pay, health, dental, vision and life insurance; housing discounts, vacation, paid holidays, exceptional 401k plan with employer match and much more!!!!</div><div></div><div>
We are an Equal Opportunity Employer</div><div>
Drug Free Work Place</div><div></div><div>
ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div><div></div><div>
ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div></div>

Experienced Assistant Property Manager

Statewide Enterprises, Inc.

We are seeking a Supervisor Assistant to become a part of our team! You will help facilitate and process all property administrative documentation in the portfolio.Responsibilities:Process and coordinate all property portfolio transactions(applications, leases, deferrals, etc.) with accuracy.Prepare all corresponding letters and memos for all buildings in the property portfolio.Communicate closely with Property Managers and Supervisor with any property issues.Investigate and resolve tenant complaintsComplete two weekly reports for the property owners with accurate and correct information.Ensure all work orders and repair requests are processed in a timely fashionTrain property managers with up to date procedures when needed.Prepare and compile legal documents for property portfolio when necessary.Qualifications:Previous experience in property management or other related fieldsFamiliarity with real estate contracts and leasesAbility to build rapport with tenantsAbility to multitask and prioritizeExcellent written and verbal communication skillsJob Type: Full-timePay: $54,000.00 - $57,200.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Work Location: In person

Administrative Assistant to Property Supervisor

Pavago

Position Type: Remote, Full Time
 Working Hours: PST
 
About Pavago: 
Pavago is hiring a Property Admin Assistant to support the executive operations of a fast-growing real estate investment company based in San Diego, CA. This role is ideal for a tech-savvy, highly organized professional with a deep understanding of real estate operations and a passion for strategic execution. You’ll work directly with a high-net-worth principal who leads a portfolio of over 100 apartment units and commercial properties. This is more than an assistant role—this is a chance to be a strategic partner helping drive real estate growth, manage day-to-day operations, and enhance business outcomes.
 
Responsibilities: 
<ul>
<li>Ownership Liaison & Property Oversight: Act as the communication hub between ownership and property management teams. Track and ensure execution of directives across multifamily and commercial assets. Maintain alignment with the principal’s investment strategy and vision. Communicate with vendors, tenants, and contractors as necessary.</li>
<li>Daily Operations & Task Management: Manage maintenance tasks, utilities, and vendor coordination. Organize calendars, contacts, and internal communication systems. Maintain order across all internal systems and digital documents.</li>
<li>Leasing & Property Support: Monitor leasing activity and ensure timely follow-ups. Manage tenant communication and coordinate with leasing teams. Keep rent rolls, lease data, and compliance records up-to-date.</li>
<li>Maintenance & Vendor Coordination: Schedule, follow up, and ensure completion of work orders and projects. Negotiate service agreements and evaluate vendor performance.</li>
<li>Financial Oversight & Administrative Support: Track rent collections and assist with accounting reports and delinquencies. Support with audits, insurance renewals, LLC filings, and expense management. Maintain precise records and assist with financial reconciliation.</li>
<li>Executive Assistance: Manage the principal’s calendar, communications, and meeting logistics. Draft correspondence, organize notes, and follow up on action items. Handle digital mail and maintain streamlined document intake.</li>
<li>Acquisition & Sales Support: Assist in tracking real estate listings, broker packages, and investment deals. Support in underwriting analysis and initial deal evaluations.</li>
<li>Tech & Systems Optimization: Maintain digital file systems and streamline internal workflows. Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized & Accountable: You take ownership of your responsibilities and never let details fall through the cracks.</li>
<li>Communicative & Professional: You have excellent interpersonal and written communication skills.</li>
<li>Strategic & Analytical: You're not just task-oriented—you understand how your work ties into the bigger picture.</li>
<li>Tech-Forward: You’re proficient with modern tools and quick to adopt new systems to improve efficiency.</li>
</ul>
Required Experience & Skills: 
<ul>
<li>2+ years of experience supporting an executive or managing real estate operations.</li>
<li>Exceptional written and verbal English communication.</li>
<li>Strong analytical and financial skills.</li>
<li>Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel.</li>
<li>Bachelor’s Degree in Business, Real Estate, or a related field is a plus</li>
<li>Familiarity with the San Diego real estate market is a plus.</li>
</ul>
What Does a Typical Day Look Like?
 You'll start your day by reviewing the owner’s calendar, urgent maintenance requests, and ongoing vendor projects. You’ll shift between tasks such as reviewing leasing data, handling tenant inquiries, and coordinating with contractors. Midday may include strategy calls, for which you’ll document action items and prepare follow-ups. The afternoon might involve financial tracking, digital mail sorting, or assisting with underwriting for a new property. You’ll play a key role in ensuring the principal stays focused and informed while operations stay seamless.
 
Interview Process: 
<ul>
<li>Initial Phone Call: A quick intro call to learn more about you and your background.</li>
<li>Video Interview: A 30-minute video conversation to assess technical and soft skills.</li>
<li>Final Interview: A direct meeting with the client for alignment and role fit.</li>
<li>Background Checks: Reference and employment verification before onboarding.</li>
</ul>

Property Admin Assistant

ManpowerGroup Middle East

<div>
 
 We are looking for a highly organized and proactive Residential Real Estate
 
 Administrative Assistant
 
 to support our agents and management team. This role involves managing administrative tasks related to residential property transactions, client communications, and office coordination to ensure seamless service delivery.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Prepare, organize, and maintain residential property documents such as purchase agreements, lease contracts, disclosures, and listing paperwork.
 </li>
 <li>
 Schedule and coordinate property showings, open houses, and client meetings.
 </li>
 <li>
 Manage incoming calls, emails, and client inquiries with professionalism and promptness.
 </li>
 <li>
 Update and maintain client and property information in the CRM system.
 </li>
 <li>
 Assist in preparing marketing materials specific to residential properties, including flyers and online listings.
 </li>
 <li>
 Liaise with buyers, sellers, tenants, and vendors to facilitate smooth residential transactions.
 </li>
 <li>
 Support the processing of rental applications, tenant screenings, and lease renewals.
 </li>
 <li>
 Assist in invoicing, payment tracking, and basic bookkeeping related to residential transactions.
 </li>
 <li>
 Maintain office supplies and ensure a well-organized workspace.
 </li>
 <li>
 Ensure compliance with residential real estate laws, regulations, and company policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience as an administrative assistant in residential real estate or property management preferred.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficient in MS Office and CRM software; familiarity with real estate platforms is a plus
 </li>
 <li>
 Knowledge of residential real estate terminology and transaction processes.
 </li>
 <li>
 Ability to handle sensitive information with confidentiality.
 </li>
 <li>
 High school diploma or equivalent; additional certifications in real estate administration is a plus.
 </li>
 </ul>
</div>

Admin - Real Estate

Guardian

<div><div>Guardian has an opportunity for a Full-Time Assistant Manager to join our committed team at Julia West House! 
 
Julia West House is an affordable (LIHTC), high-rise, new construction, and lease-up apartment community with 90 units located in Portland, OR. 
The Assistant Manager will help the Community Manager with day-to-day operation of the properties, administration of resident paperwork, completion of property accounting, reports, and work orders. This individual will support the Community Manager in enforcing Guardian Management policies and procedures, and to adhere to Fair Housing and Landlord Tenant Laws at all times. This position is responsible for coordinating with other property staff and vendors to provide outstanding customer service to the residents, maintain excellent curb appeal, provide well-timed and proactive property maintenance, safeguard the good financial health and stability of the properties, confirm timely compliance with all government and property program requirements, and complete all required paperwork and reports on time.
For this position, we need a dynamic self-starter who enjoys working with others and excels in a fast-paced office environment. The ideal candidate will be highly organized, professional, and communicative with previous LIHTC experience (preferred).
Schedule: 40 hours / week, Monday - Friday, 9AM-6PM
Compensation: $23-$25 / hr DOE + Benefits!
Benefits: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&amp;D Insurance, Employer-matched 401-K, 10 days of Vacation Time per year, 1 hour of Sick Time for every 30 hours worked, 7 Paid Holidays + 1 Birthday Holiday, Employee Assistance Program.
Guardian provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here! We provide ample training and opportunity for anyone who desires to take their property management career to the next level! Interested in growing along with one of the leading property management companies in the Northwest? This could be the perfect opportunity for you!
Qualification Requirements:
The requirements listed below are representative, but not exclusive of the knowledge, skill and/or ability required.<ul><li>
High school diploma or GED.</li><li>
A minimum of one year of experience in multifamily property management.</li><li>
Strong customer service skills.</li><li>
Excellent attention to detail and organizational skills.</li><li>
Strong mathematical skills.</li><li>
Possess strong technology, internet and general computer use skills and willingness to learn new programs as needed.</li><li>
Ability to speak, read and write in English.</li><li>
Ability to communicate effectively and in a timely manner; both verbally and in writing.</li><li>
Able to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.</li><li>
Preferred: Own or have access to a reliable and properly insured vehicle for use in business transportation needs and possess/maintain a valid driver&rsquo;s license.</li><li>
Strongly preferred: Affordable property management experience</li></ul>
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.<ul><li>
Represent Guardian in a positive and professional manner at all times.</li><li>
Support Community Manager&rsquo;s efforts to assure that the company&rsquo;s efforts fully meet and exceed property management obligations.</li><li>
Work in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc).</li><li>
Coordinate collection and documentation of all revenues following lease obligations of tenants and Guardian&rsquo;s policies on accounts receivable.</li><li>
Ensure that your work is in compliance with the affordable program requirements applicable to the property.</li><li>
Complete resident income certifications and recertifications in a timely and accurate manner in order to maintain compliance with program funding and regulatory agency requirements.</li><li>
Complete move-in/move-out paperwork with residents.</li><li>
Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable.</li><li>
Under the direction of the Community Manager, coordinate and administer the day-to-day leasing activities such as touring potential residents, completing guest cards, maintaining and updating the property&rsquo;s wait list, following-up with applicants, reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, and updating property traffic information in reports and property management databases.</li><li>
Identify leasing prospects and occasionally respond to routine leasing inquiries.</li><li>
Purchase goods/services/supplies as directed by the Community Manager and input invoices for into the property management system (Yardi Voyager).</li><li>
Work with Community Manager and Maintenance Staff to coordinate requests for repairs and maintenance, regularly inspect property and vacant apartments and coordinate the work and schedules of property vendors.</li><li>
Follow confidentiality guidelines for all resident, property, owner, and Guardian information at all times.</li><li>
Accurately record time worked, adhere to time keeping guidelines including approving site staff time records on a daily basis.</li><li>
Liaison with corporate departments to provide a team approach to the management of the property.</li><li>
Establish and maintain collaborative working relationships between departments and with coworkers.</li><li>
Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.</li><li>
Other duties as assigned by the Community Manager or Portfolio Manager.</li></ul>
Guardian &ndash; Company Description
Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. With more than 400 team members, our management portfolio consists of 149 communities across five states.
The Guardian Experience &ndash; Our People
Property Management is our strength. People have always been our passion. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022 and 2023. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work. The company is also an active contributor to a variety of housing and education causes, and in 2023, Guardian was named the Top Philanthropic organization for medium-size companies in its headquarters region. In this economy, companies come and go. As a third-generation, family-owned firm, Guardian&rsquo;s growth and stability have evolved the company into a leading Pacific Northwest real estate management and investment firm. 
 
Guardian Offers 
 
In addition to competitive salaries, 401(k), Vacation, Sick Time, and paid Holidays, we offer a culture in which individuals work and participate in collaborative team environments and are encouraged to continue to grow both professionally and personally. 
 
AAP/EEO Statement 
 
This institution is an equal opportunity provider and employer. 
 
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866)632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or by fax at (202) 690-7442.</div></div>

Assistant Manager - 3085

1st Lake Properties

<div>Are you highly organized and great with people? Do you have a passion for sales and customer service? Do you thrive in a dynamic environment? If so, join our team as the Assistant Manager at our Brookstone Park apartment community in Covington, LA, and help prospective residents find their perfect home!
If you&rsquo;re ready to take your property management career to the next level, we&rsquo;d love to hear from you!
What You&rsquo;ll Do:<ul><li>
Greet and engage with prospective residents, providing tours of available units and amenities</li><li>
Coordinate the apartment make-ready process for new resident move-ins</li><li>
Respond to inquiries via phone, email, and in person</li><li>
Guide applicants through the leasing process, from application to move-in</li><li>
Build and maintain positive relationships with residents to ensure retention</li><li>
Assist with marketing efforts and community events</li><li>
Maintain accurate records and ensure compliance with leasing policies and Fair Housing laws</li></ul>
What We&rsquo;re Looking For:<ul><li>
Previous experience in sales and customer service; experience in property management preferred</li><li>
Excellent organizational skills to keep make-readies on task and on time</li><li>
Strong communication and interpersonal skills</li><li>
Proficiency in property management software; Appfolio experience preferred, or willingness to learn</li><li>
A goal-driven mindset with a passion for helping others</li><li>
Ability to work an occasional Saturday if needed</li></ul>
Why Join Us?<ul><li>
Competitive hourly pay + commissions</li><li>
Opportunities for career growth and advancement</li><li>
Comprehensive benefits (health, dental, 401k, etc.)</li><li>
Fun, team-oriented work environment</li></ul></div>

Assistant Manager

CORNERSTONE RESIDENTIAL

<div>Description:

ABOUT US:
Cornerstone Residential is a comprehensive property management company committed to providing exceptional service while maximizing revenue for our partners. Our mission is to protect and enhance the value of the properties we manage, ensuring they thrive in a competitive market. Today, we manage over 23,000 housing units across 229 communities throughout the western and mid-United States.
At the heart of our operation is a strong focus on resident and employee satisfaction, which we believe is essential for maintaining high occupancy rates and fostering community loyalty. We strive to create welcoming and enjoyable living environments for all residents, ultimately driving income growth for property owners.
JOB SUMMARY:
The Assistant Property Manager for property assists the Property Manager with managing operations, leasing activity, renewals, collections, financial reporting, supplies, and communications for the assigned residential property. Experience with LIHTC properties is required.
CLASSIFICATION:
Full-Time, Hourly/Non-Exempt
SHIFT:
Monday - Friday 9 am - 6 pm
COMPENSATION:
$23-$25 per hour (Eligible for Monthly Commissions and discounted housing)
ESSENTIAL DUTIES:
Assist Property Manager in managing day-to-day operations.<ul><li>
Ensure all monies received are deposited and recorded on a daily basis and confirm proper bookkeeping procedures.</li><li>
Promptly respond to resident concerns, comments, and/or complaints.</li><li>
Ensure that the proper move-in paperwork, keys, and remotes are prepared for a new resident.</li><li>
Inspect make-ready apartments prior to move in.</li><li>
Maintain and/or create a resident renewal program to encourage resident retention.</li></ul>
2. Assist with management of property maintenance with the assistance of the maintenance team.<ul><li>
Assist in managing requests for repairs and maintenance and evaluate timely completion of work orders.</li><li>
Monitor electric, water, and gas usage on the property.</li></ul>
3. Manage and monitor rental collection.<ul><li>
Ensure rent and other charges are collected timely and posted daily.</li><li>
Ensure the proper legal notices are given and deadlines met concerning filing eviction, filing writs, and attending court hearings.</li><li>
Assess move-out condition of apartments and have a final account statement sent with the final disposition.</li></ul>
4. Manage, create, and monitor marketing activities.<ul><li>
Understand the market and any other aspects of the sub-market that could impact occupancy and/or income of the property.</li><li>
Assist with the creation of marketing surveys and understand marketing strategies to secure prospective residents.</li></ul>
5. Perform other duties as assigned or requested to support property operations.
Requirements:

EXPERIENCE:<ul><li>
High school diploma or GED.</li><li>
Minimum two years&rsquo; LIHTC property management industry experience.</li><li>
One-Site or other property management software.</li><li>
Must have reliable transportation, maintain auto insurance, and have a valid driver&rsquo;s license.</li><li>
Proven ability to market properties.</li><li>
Strong communication and customer service skills.</li><li>
Must be able to pass background check and drug screen</li><li>
LIHTC experience required</li></ul>
PREFERRED<ul><li>
Bilingual or multilingual skills</li><li>
CAM, ARM or CCRM certification.</li></ul>
BENEFITS:<ul><li>
Medical, Dental, and Vision</li><li>
Supplemental Insurance available</li><li>
Employer paid Life, AD&amp;D, LTD, and STD</li><li>
401k Plan</li><li>
Paid Vacation Time</li><li>
Paid Sick Time</li><li>
Opportunity for career advancement and continued education</li></ul>
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
Please visit our website for more information on our company: http://www.cornerstoneresidentialmgt.com/career</div>

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