property management assistant

PRO RESIDENTIAL

<div><div>URGENTLY HIRING AN ASSISTANT PROPERTY MANAGER! 
</div><div>
The Assistant Property Manager position offers a great opportunity to work in a fun environment, while also offering growth potential. 
</div><div>
We are currently seeking to fill a position for an Assistant Property Manager with 2+ years experience . The Assistant Property Manager will be responsible for support of the day-to-day operations at the properties, management of accounts receivable, accounts payable, vendor management and tenant requests. 
</div><div>
Key duties include: 
</div><ul><li>
Vendor and Service Contract Management</li><li>
Tenant Relations, Customer Service, and Requests</li><li>
Monthly tenant rent statements and aged receivable management.</li><li>
Weekly accounts payable processing.</li></ul><div>
Key Qualifications include: 
</div><ul><li>
BILINGUAL IN SPANISH PREFERRED</li><li>
2 years Assistant Manager experience in apartment complex of 100 units.</li><li>
Knowledge of AppFolio is a plus!</li><li>
Strong oral and written communication skills.</li><li>
Ability to manage multiple priorities in a fast-paced work environment.</li><li>
Adaptable with the ability to change priorities on short notice.</li><li>
Excellent time management skills.</li></ul><div>
Benefits: 
</div><ul><li>
Good salary and bonuses every month for Collection and Move-In</li><li>
Job security for result oriented Assistant Manager</li><li>
Will have big growth of income for a successful candidate</li><li>
Paid Holidays</li></ul><div>
*****If you are interested, please submit your current resume to this post***** 
</div><div>
****WE LOOK FORWARD TO MEETING WITH YOU****</div></div>

Assistant Property Manager

Mack & Associates, Ltd.

<div>
 
 A private household in Winnetka is seeking a detail-oriented and experienced Estate Manager/Personal Assistant to take full responsibility for the smooth day-to-day operation and upkeep of the main residence and vacation home. This is a full-time, in-person position and will be based at the Winnetka property, operating primarily Monday through Friday and will require flexibility for after-hours or weekend needs. Estate Manager/Personal Assistant will oversee all household logistics, maintenance, and vendor relationships to ensure the home is meticulously maintained to the highest standards. The position calls for an organized, resourceful professional who thrives on managing details, anticipating needs, and creating efficient systems. This offers a competitive salary between 125-150k depending on experience.
 
 
 
 
 
 
 
 Key Responsibilities of the Estate Manager/Personal Assistant:
 
 
 
 <ul>
 <li>
 Manage all aspects of daily household operations, including property maintenance, scheduling, and vendor oversight
 </li>
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 Develop and implement maintenance schedules, ensuring timely attention to all property needs
 </li>
 <li>
 Oversee household budgets, expense tracking, and inventory management
 </li>
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 Coordinate and supervise service providers, contractors, and seasonal projects
 </li>
 <li>
 Provide oversight during home renovations and special projects
 </li>
 <li>
 Maintain household organization systems across closets, storage, pantry, etc.
 </li>
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 Maintain high standards of cleanliness, organization, and presentation throughout the property
 </li>
 <li>
 Tech savy; knowledge with smart home systems and troubleshooting
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 Handle household correspondence, documentation, and record keeping
 </li>
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 Provide day-to-day support to household members while maintaining discretion and professionalism
 </li>
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 Establish systems and procedures that enhance efficiency and consistency within the household
 </li>
 <li>
 Act as the primary point of contact for all external vendors, including landscapers, security, and property management
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications of the Estate Manager/Personal Assistant:
 
 
 
 <ul>
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 Minimum of 5&ndash;7 years of experience managing a private household, estate, or similar high-end property
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 Strong leadership, communication, and problem-solving skills
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 Excellent organizational abilities and meticulous attention to detail
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 Comfortable managing budgets, expenses, and operational systems
 </li>
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 Tech-savvy and proficient with scheduling and household management tools
 </li>
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 Self-motivated, proactive, and able to anticipate needs before they arise
 </li>
 <li>
 Committed to maintaining the highest level of confidentiality and professionalism
 </li>
 </ul>
 
 
 
 
 
 
 
 P - 2
 
</div>

Estate Manager/Personal Assistant

ZRS Management

<div>Job Description:
The Assistant Property Manager's primary responsibilities include motivating and encouraging the Leasing Consultants in leasing tasks; compiling, understanding and utilizing market information on an on-going basis; and preparing for advancement to Property Manager. The position of Assistant Property Manager reports directly to the Property Manager.
The Assistant Property Manager primary focus shall include but not limited to:<ul><li>
Collect rent in a timely manner, and ensure that all revenue data is posted correctly in the accounting system.</li><li>
File evictions when applicable, and be informed of local laws and policies.</li><li>
Issue lease violations when necessary and work closely with the property manager to ensure community guidelines are being met.</li><li>
Review and approve applications when necessary and ensure proof of income and applications are within community qualification guidelines.</li><li>
Audit move-ins and ensure that all applicable monies have been paid and all necessary leasing documents have been executed and uploaded.</li><li>
Ensure that all residents' current and futured scheduled billing is correct.</li><li>
Complete monthly reports in accordance with company guidelines.</li><li>
Become familiar with the property budget and coding and assist in preparing and uploading bills and submitting them for approval.</li><li>
Troubleshoot and resolve resident situations before being escalated to the property manager.</li><li>
Assist with leasing when necessary and take tours.</li><li>
Take escalated service requests and work with the property team to ensure adherence to customer service standards.</li><li>
Work closely with property manager to ensure the property is meeting budgeted occupancy and leasing goals.</li><li>
Assist Property Manager with hosting resident functions and maximizing resident renewals</li><li>
May need to work one weekend a month,</li></ul>
Qualifications<ul><li>
Valid Drivers License</li><li>
1+ experience in property management or real estate preferred</li><li>
High school diploma a must, post-secondary preferred in units in business, or property management.</li></ul>
Skills, Knowledge and Abilities:<ul><li>
Demonstrate excellent computer skills, verbal, math, and reasoning skills</li><li>
Demonstrate strong negotiating and sales abilities</li><li>
Possess strong leadership; interpersonal and organization skills</li><li>
Possess effective time management skills and attention to detail</li><li>
Knowledge of Microsoft Excel, Microsoft Word, and other Microsoft Office products</li><li>
Knowledge of Internet, Email, and social media as it pertains to marketing of community</li><li>
Knowledge of property management software, such as, Onesite, Yardi, RealPage, Knock, RentCafe, Resman, etc.</li><li>
Knowledge of business practices and principles</li><li>
Ability to handle multiple projects and tasks</li><li>
Ability to cope with stress in a composed manner</li><li>
Ability to respect and maintain confidentiality</li><li>
Ability to work independently as well as collaboratively in a team environment.</li><li>
Flexible to work evenings, weekends, and holidays as needed.</li></ul>
We offer full-time, career-track positions with competitive pay, health, dental, vision and life insurance; housing discounts, vacation, paid holidays, exceptional 401k plan with employer match and much more!!!!
We are an Equal Opportunity Employer
Drug Free Work Place
ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Assistant Property Manager - Lease Up

HK Management

<div>Description:

 Job Title: Administrative Assistant
Location: Park City Apartments Miami, FL 33169
Hours: Part time-24 hours per week
HallKeen Management Company is looking for an Administrative Assistant. This position assists and supports the management team and provides prompt and efficient administrative support for multiple properties.
Responsibilities:
Includes but are not limited to:
Answering telephones &amp; greeting of visitors
Processing invoices
Processing service requests
Assists in maintaining the waiting list
Handle incoming mail and correspondence
Provide administrative support for activities related to annual recertification
Marketing/leasing of apartments
Process rental applications, conduct interviews for recertifications
Performs general administrative duties
Requirements: 
Qualifications:
Candidate must be organized, detail oriented, should be able to perform and prioritize multiple projects in a busy office; should have effective written and oral communication skills, excellent customer service skills and a professional demeanor. Must be proficient in Word, Excel. Prior experiences in the property management field a plus.</div>

Administrative Assistant

Hire with Reef

Job Title: Property Manager - Residential (Western Australia Focus) Location: Remote Role Type: Full-Time (8 hours/day Monday-Friday) Who We Are At Reef, we help top talent find remote roles with established companies across Western markets. We only work with the best candidates and match you with companies who are serious about long-term growth and value you accordingly. About the Role We are hiring a Property Management Assistant to support an Australian residential portfolio with a strong focus on Western Australia. You will handle day-to-day PM administration, contracts and documentation, maintenance coordination, arrears follow up and stakeholder communication. Success means being plug-and-play from day one, keeping the CRM and files spotless, and helping the local team meet compliance and service SLAs. This is a full time remote role working core AWST hours. Key Responsibilities <ul> <li>Prepare and manage tenancy documentation, renewals, addendums and compliance files</li> <li>Process applications and references, schedule inspections and update condition reports</li> <li>Log, triage and track maintenance requests with trades, owners and tenants</li> <li>Monitor arrears and issue reminders, notes and reports to the local PM lead</li> <li>Keep the PM database organised with accurate notes, tasks and document links</li> <li>Produce weekly activity summaries and ad hoc reports as requested</li> </ul> Qualifications & Experience <ul> <li>Minimum 2 years' experience in residential property management administration or assistant roles</li> <li>Hands on with PropertyTree preferred; exposure to other PM platforms is valued</li> <li>Familiarity with WA residential processes and terminology, or proven ability to learn quickly</li> <li>Confident handling contracts, maintenance pipelines, arrears and inspection scheduling</li> <li>Clear, easy-to-understand spoken English and professional written communication</li> <li>Available full time, 40 hours per week, working core AWST hours</li> <li>Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment; a good quality microphone or headset</li> </ul> Benefits <ul> <li>Competitive base salary</li> <li>Direct contract with established, rapidly growing business</li> <li>Growth potential as business scales to higher revenue targets</li> </ul>

Property Manager (+8 GMT Working Hours)

Job Title: Property Manager - Residential (Western Australia Focus)
 Location: Remote
 Role Type: Full-Time (8 hours/day Monday-Friday)
 
Who We Are
 At Reef, we help top talent find remote roles with established companies across Western markets. We only work with the best candidates and match you with companies who are serious about long-term growth and value you accordingly.
 
About the Role
 We are hiring a Property Management Assistant to support an Australian residential portfolio with a strong focus on Western Australia. You will handle day-to-day PM administration, contracts and documentation, maintenance coordination, arrears follow up and stakeholder communication. Success means being plug-and-play from day one, keeping the CRM and files spotless, and helping the local team meet compliance and service SLAs. This is a full-time remote role working core AWST hours.
 
Key Responsibilities
 <ul>
<li>Prepare and manage tenancy documentation, renewals, addendums and compliance files</li>
<li>Process applications and references, schedule inspections and update condition reports</li>
<li>Log, triage and track maintenance requests with trades, owners and tenants</li>
<li>Monitor arrears and issue reminders, notes and reports to the local PM lead</li>
<li>Keep the PM database organised with accurate notes, tasks and document links</li>
<li>Produce weekly activity summaries and ad hoc reports as requested</li>
</ul>
Requirements: 
<ul>
<li>Minimum 2 years’ experience in residential property management administration or assistant roles</li>
<li>Hands-on with PropertyTree preferred; exposure to other PM platforms is valued</li>
<li>Familiarity with WA residential processes and terminology, or proven ability to learn quickly</li>
<li>Confident handling contracts, maintenance pipelines, arrears and inspection scheduling</li>
<li>Clear, easy-to-understand spoken English and professional written communication</li>
<li>Available full time, 40 hours per week, working core AWST hours</li>
<li>Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment; a good quality microphone or headset</li>
</ul>
Benefits: 
<ul>
<li>Competitive base salary</li>
<li>Direct contract with established, rapidly growing business</li>
<li>Growth potential as business scales to higher revenue targets</li>
</ul>

Tenants' Development Corp (TDC)

Job Summary We are seeking a proactive and detail-oriented Assistant Property Manager to join our dynamic property management team. In this role, you will support the overall management operations for properties owned and/or managed by Tenants Development Corporation, ensuring exceptional tenant relations, efficient leasing processes, and compliance with all relevant regulations. This full-time position offers an exciting opportunity to develop your career in property management.Responsibilities<ul><li>Assist in managing daily property operations, including leasing, rent collection, and maintenance coordination.</li><li>Process recertification and interim certifications for Section 8 and LIHTC developments in accordance with TDC's policies and procedures.</li><li>Follow up with residents who do not respond within 90 days of their first certification notice.</li><li>Assist with the monthly voucher reconciliation process.</li><li>Conduct EIV existing resident search during the applicant process.</li><li>Review the Income Report within 90 days after move-in certification in accordance with EIV Policy.</li><li>Process applicants in accordance with the development&rsquo;s Tenant Selection Plan (TSP), and TDC&rsquo;s occupancy and marketing procedures. When applicable, comply with HUD Section 8 and LIHTC regulations utilizing the Real Page - One Site software.</li><li>Assist the Property Manager to market the non-affordable units.</li><li>Show available vacant units to potential or approved applicants.</li><li>Organize and establish a new resident file in accordance with TDC policies/procedures.</li><li>Conduct move-in inspections and new resident orientations.</li><li>Assist with pre move-out inspections.</li><li>Process proposed new household members and forward to Property Manager for approval in accordance with the property's TSP.</li><li>Assist with maintaining the wait list in accordance with the property's TSP and/or HUD requirements.</li><li>Assist with preparation for agency/investor property management reviews and inspections.</li><li>Assist with opening and closing of the wait list in accordance with TSP abnd TDC's policies and procedures.</li><li>Maintain waitlist applicant files/rexords and masgefr waitlists in accordance with TDC policies and procedures.</li><li>Attend job specific training programs as requested.</li><li>Assist with marketing and leasing of market rate units.</li><li>Assist with tasks related to the recertiication process and/or other tasks as directed by the Senior Property Manager.</li><li>Assist with annual unit inspections.</li><li>Assist with front desk operations as needed.</li><li>As directed by supervisor, perform other tasks to ensure the smooth day to day management operations.</li></ul>Skills/Qualifications<ul><li>Associate degree and/or business course certificate is preferred but can be substituted with demonstrated experience in affordable housing.</li><li>2-3 years experience in the affordable housing management field.</li><li>Strong understanding of LIHTC programs, Section 8 housing regulations, and Fair Housing laws.</li><li>COS or equivalent required.</li><li>Proficiency in property management software such as Yardi or OneSite.</li><li>Excellent customer service skills with the ability to communicate clearly via phone and in person while maintaining professionalism.</li><li>Demonstrated conflict management abilities with tactful skills for resolving resident issues or disputes.</li><li>Excellent interpersonal skills and the ability to utilize good judgement in dealing with residents and staff.</li><li>Excellent written and verbal communication skills.</li><li>Experience in property leasing processes from application screening to move-in coordination.</li><li>Familiarity with property maintenance coordination including facilities management practices.</li><li>Office experience including data entry, filing systems, record keeping, and document management.</li><li>Ability to handle multiple tasks efficiently while maintaining attention to detail under pressure.</li><li>Strong interpersonal skills with a focus on customer relationship management.</li></ul>This Assistant Property Manager role is perfect for motivated individuals eager to grow their expertise in real estate administration while making a positive impact on tenants&rsquo; lives through excellent service delivery!Job Type: Full-timePay: $58,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

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