property management assistant

Paramont Property Management

Looking for an organized team player with Customer Service experience to provide support to the Property Manager in handling the day-to-day requirements of multiple associations. Training will be provided.List of responsibilities:<ul><li>Create zoom meetings</li><li>Attend Board meetings with Manager, prepare minutes.</li><li>Liaison between the homeowners and the property manager</li><li>Ensure items on the maintenance calendar are completed</li><li>Follow up with vendors, request proposals, and schedule work</li><li>Follow up with phone calls, emails, and faxes</li><li>Reviewing/coding invoices</li><li>Prepare and post notice/agenda</li><li>Assist with community inspections</li><li>Assist with Architectural requests to renovate individual units</li><li>Answer general questions related to use restrictions</li><li>Assist with rules and regulations compliance, and community websites</li></ul>Requirements:<ul><li>High school diploma or GED</li><li>Customer Service experience</li><li>Takes initiative, is a self-starter</li><li>Ability to work independently</li><li>Attention to detail</li><li>Maintains confidentiality of all residents, staff, and Association information</li><li>Must be a team player</li><li>Must keep property manager informed of issues requiring knowledge and action</li></ul>Job Type: Full-timePay: From $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Property Management Assistant

Morgantown Kitchen and Baths

OverviewABOUT US We are a vertically integrated property management and construction company based in Morgantown, WV. Our portfolio includes 150+ residential apartments, 100+ storage units, a granite fabrication shop, and a full-service Kitchens &amp; Bath showroom offering countertops, cabinetry, flooring, tile, and hardware. We handle some of our construction in-house while partnering with trusted subcontractors &mdash; allowing us to grow fast, work efficiently, and deliver quality across every part of our business.ABOUT THE ROLEJoin our team as a Bookkeeper &amp; Property Management Assistant, where your expertise will drive accurate financial management and seamless property operations. This full-time, in-office position offers an exciting opportunity to leverage your accounting skills across multiple companies in a fast-paced, growing organization. You will be instrumental in maintaining precise financial records, supporting property-related administrative tasks, and ensuring compliance with industry standards. With daily interaction with tenants, customers, and vendors as needed, this role calls for someone who is as personable as they are organized &mdash; a proactive team player whose attention to detail and strong communication skills contribute to the overall success of our operations.KEY DUTIES AND RESPONSIBILITIES<ul><li>Manage all bookkeeping functions using QuickBooks and other accounting platforms to ensure accurate financial data entry and reporting</li><li>Perform bank reconciliations, balance sheet reconciliations, and general ledger accounting to uphold financial integrity</li><li>Prepare and process journal entries, accounts payable, accounts receivable, and payroll transactions in accordance with GAAP</li><li>Conduct account analysis and double-entry bookkeeping to maintain precise financial records</li><li>Create and manage invoices; track vendor payments and rent collections</li><li>Generate detailed financial reports including monthly, quarterly, and annual summaries, budgeting reports, and tax-related documentation</li><li>Support compliance with regulatory, insurance, and governmental requirements including Section 8</li><li>Assist with construction permit acquisition and coordination with subcontractors</li><li>Serve as personal assistant to the Property Manager &mdash; scheduling, communications, and daily administrative support</li><li>Handle utilities management and expense tracking</li><li>Maintain organized digital filing systems using Google Drive and Dropbox</li><li>Communicate with tenants, customers, and vendors professionally on a daily basis</li></ul>Experience<ul><li>Proven bookkeeping or accounting experience &mdash; corporate or public accounting background preferred</li><li>QuickBooks proficiency required; experience with Xero, Sage, or similar platforms a plus</li><li>Strong working knowledge of GAAP, double-entry bookkeeping, general ledger reconciliation, and journal entries</li><li>Demonstrated accounts payable/receivable and payroll processing experience</li><li>Proficient in Microsoft Excel and Word &mdash; used daily</li><li>Experience with DocuSign for digital document execution</li><li>Comfortable with Zoom for remote communication and virtual meetings</li><li>Highly organized with strong file management skills &mdash; Google Drive and Dropbox</li><li>Willing to learn Buildium (property management) and BuilderTrend (construction) CRMs</li><li>Excellent verbal and written communication skills with a personable, professional demeanor</li><li>Dependable, proactive, and able to manage multiple priorities simultaneously</li><li>Knowledge of governmental or non-profit accounting practices is a plus</li><li>Valid driver's license preferred</li></ul>Pay: $17.00 - $22.00 per hourWork Location: In person

Bookkeeper & Property Management Assistant

ASICO

<div>About the Role
We are seeking a proactive and customer-oriented Property Management Sales Assistant to support our property management and leasing operations. The ideal candidate will assist in handling tenant inquiries, coordinating property viewings, and supporting the sales and leasing process to ensure high occupancy and client satisfaction.
Key Responsibilities<ul><li>
Assist in marketing and leasing residential and/or commercial properties</li><li>
Respond to tenant and client inquiries via phone, email, and in person</li><li>
Schedule and coordinate property viewings and site visits</li><li>
Support preparation of tenancy contracts, proposals, and related documentation</li><li>
Maintain and update property listings on portals and internal systems</li><li>
Coordinate with property management, maintenance, and finance teams</li><li>
Follow up with prospective tenants and clients to close leasing opportunities</li><li>
Maintain accurate records of leads, transactions, and client interactions</li><li>
Provide administrative support to the property management and sales teams</li></ul> 

Requirements 
<ul><li>
High school diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>
1&ndash;2 years of experience in real estate, property management, or sales support preferred</li><li>
Strong communication and customer service skills</li><li>
Good organizational and multitasking abilities</li><li>
Familiarity with property listing platforms is an advantage</li><li>
Proficiency in MS Office applications</li><li>
Ability to work in a fast-paced environment</li><li>
Fluency in English (Arabic or other languages is a plus)</li></ul> 

Benefits 
<ul><li>
Monthly salary of AED 5,000</li><li>
Visa provided as per UAE Labour Law</li><li>
Medical insurance provided as per UAE Labour Law</li><li>
Annual leave and other benefits as per company policy</li></ul></div>

Property Management - Sales Assistant

Coast/ACM

Job description:We are seeking a Bookkeeper &amp; Assistant Property Manager to help manage several rental properties and maintain financial records. This role includes bookkeeping, lease management, and coordinating maintenance and repairs. The position will use Sage Accounting for bookkeeping.The ideal candidate is organized, detail-oriented, and comfortable working with tenants, vendors, and accounting software.Key Responsibilities:Bookkeeping<ul><li>Assist the Accounting Manager to maintain financial records</li><li>Record payments, expenses, and vendor invoices</li><li>Process accounts payable and track bills</li><li>Reconcile bank and credit card statements</li></ul>Assistant Property Management<ul><li>Manage tenant leases and renewals</li><li>Track and collect rent payments</li><li>Assist landlord to respond to tenant questions and repair requests</li><li>Coordinate with vendors and contractors for maintenance</li><li>Maintain tenant and property records</li></ul>Job Types: Full-time, Part-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Bookkeeper

PurePM

Virtual Administrative Assistant About The Role PurePM is seeking a highly organised and proactive Virtual Administrative Assistant to join our team on a Contract basis. PurePM is dedicated to creating a superior housing experience based on trust, value, and peace of mind. We serve property investors by maximising their asset's performance and ensure residents have a safe, clean, and pleasant place to live with responsive management. This is a fully remote role, offering the opportunity to support a dynamic team from your own home office. The successful candidate will be a cornerstone of our administrative operations, ensuring smooth and efficient processes that allow our property managers to deliver exceptional service. Responsibilities As a Virtual Administrative Assistant, you will be responsible for a wide range of tasks to support our property management team. Your key duties will include: * Managing and organising schedules, appointments, and calendars for the team. * Handling incoming email correspondence and phone enquiries in a professional and timely manner. * Preparing, formatting, and editing documents, reports, and presentations. * Performing accurate data entry and maintaining company databases, including tenant and property records. * Assisting with the coordination of maintenance requests and communication between residents and contractors. * Organising digital files and ensuring all documentation is current and easily accessible. * Providing general administrative support as required to contribute to the team's success. Qualifications We are looking for a candidate with a strong administrative background and the ability to work independently. The ideal candidate will possess: * Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role. * Exceptional written and verbal communication skills with a keen eye for detail. * Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. * The ability to handle confidential information with discretion and professionalism. * A proactive and resourceful approach to problem-solving. * Previous experience in property management or the real estate sector is advantageous but not essential. What We Offer * A competitive contract rate of $800 - $1,000 USD per month. * The flexibility and convenience of a fully remote, work-from-home position. * An opportunity to be part of a professional and supportive team dedicated to excellence in the property management industry.

Virtual Administrative Assistant

Price Realty Management Corporation

OVERVIEWPRICE REALTY MANAGEMENT CORPORATION is a leading multi-family residential investment and property management company with properties in the Dallas/Fort Worth, Houston and Austin markets.We are seeking a Bilingual Assistant Property Manager to support the Property Manager in daily operations, focusing on resident relations, leasing, marketing, and property maintenance to ensure high occupancy, resident satisfaction, and financial performance, handling tasks from rent collection and lease renewals to coordinating repairs and managing administrative duties, often acting as the main point of contact for residents and vendors.RESPONSIBILITIESThe Assistant Property Manager will play a vital role in maintaining high occupancy rates, fostering positive resident relationships, and supporting the overall operational efficiency of the property.<ul><li>Assist in leasing activities including property tours, application processing, and lease signing while up selling available units and amenities.</li><li>Manage resident inquiries, complaints, and conflict resolution with professionalism and courtesy.</li><li>Coordinate property maintenance requests and work closely with management and maintenance teams to ensure timely repairs and upkeep.</li><li>Assist with rent collection, process payments, manage ledgers, help prepare budgets, and reconcile accounts.</li><li>Maintain accurate data entry and filing of resident records, lease agreements, contracts, and legal documentation using property management software such as Yardi or OneSite</li><li>Conduct regular inspections of the property to ensure cleanliness, safety, and adherence to company standards.</li><li>Assist in marketing efforts to attract prospective tenants through customer relationship management strategies and sales techniques.</li><li>Prepare reports related to occupancy rates, rent collections, maintenance issues, and other operational metrics.</li><li>Support the administration of contracts related to property services and vendor agreements.</li><li>Handle phone inquiries professionally following proper phone etiquette while providing exceptional customer service.</li></ul>REQUIREMENTS<ul><li>3 Yrs proven experience in multi-family assistant property management</li><li>Bilingual (English/Spanish) fluency required.</li><li>Knowledge of Fair Housing laws and property management procedures.</li><li>Proficiency with property OneSite management software, or similar platforms</li><li>Strong organizational skills including data entry, filing, and office administration experience</li><li>Excellent communication skills with professional phone etiquette and conflict management abilities</li><li>Demonstrated ability in negotiation, upselling units or amenities, and handling contracts effectively.</li><li>Customer service-oriented mindset with experience in property leasing or sales roles preferred.</li><li>Ability to manage multiple priorities efficiently within a fast-paced environment.</li></ul>We are seeking motivated, team-oriented individuals to help cultivate a thriving community through proactive resident engagement. If you are passionate about property management, building strong relationships, and delivering exceptional service, this role is for you.Pay: $24.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyExperience:<ul><li>Assistant manager: 2 years (Required)</li></ul>Language:<ul><li>English/Spanish (Required)</li></ul>License/Certification:<ul><li>Drivers License (Required)</li></ul>Work Location: In person

Assistant Property Manager - N. Austin

<div>
 
 
 Administrative Assistant
 
 
 
 
 
 
 The Administrative Assistant supports the daily operations of a commercial property management company by providing administrative support, delivering excellent customer service to tenants and vendors, and assisting with accounts payable and light maintenance billing. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide general administrative support to the property management team, including filing, data entry, document preparation, and record maintenance
 </li>
 <li>
 Answer phones, respond to emails, and serve as a primary point of contact for tenants, vendors, and visitors
 </li>
 <li>
 Assist with tenant communications, including lease-related correspondence, notices, and service requests
 </li>
 <li>
 Maintain accurate tenant and property records in property management software and shared filing systems
 </li>
 <li>
 Coordinate calendars, meetings, and appointments as needed
 </li>
 <li>
 Respond promptly and professionally to tenant inquiries and requests
 </li>
 <li>
 Log, track, and follow up on maintenance requests to ensure timely resolution
 </li>
 <li>
 Communicate with vendors and contractors regarding scheduling, access, and work completion
 </li>
 <li>
 Support positive tenant relationships by providing courteous and solutions-oriented service
 </li>
 <li>
 Process vendor invoices and verify accuracy, coding, and approvals
 </li>
 <li>
 Enter invoices into the accounting or property management system
 </li>
 <li>
 Assist with preparing and tracking payments to vendors
 </li>
 <li>
 Support reconciliation of invoices related to property operations
 </li>
 <li>
 Maintain organized records of invoices, contracts, and payment documentation
 </li>
 <li>
 Assist with billing back maintenance charges to tenants when applicable
 </li>
 <li>
 Prepare maintenance-related invoices or chargebacks based on work orders and service reports
 </li>
 <li>
 Coordinate with property managers and maintenance teams to confirm billable items
 </li>
 <li>
 Track maintenance expenses and ensure proper documentation is maintained
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma or equivalent required; associate degree or relevant coursework preferred
 </li>
 <li>
 Previous administrative, property management, accounting, or customer service experience preferred
 </li>
 <li>
 Basic understanding of accounts payable processes
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn property management software
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Self-motivated, dependable, and able to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 If you are interested in learning more, please apply now.
 
</div>

Administrative Assistant

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