property management assistant

JTL Properties

Job Overview We are seeking a proactive and detail-oriented Property Manager Assistant to join our dynamic property management team. This energetic role is vital in supporting the daily operations of residential and commercial properties, ensuring smooth leasing processes, tenant relations, and property maintenance. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent customer service skills, and possess a strong understanding of property management systems and legal regulations. This paid position offers an exciting opportunity to develop your career in real estate administration while contributing to the success of our property portfolio.Responsibilities<ul><li>Assist with leasing activities, including showing properties, processing applications, and upselling available units to prospective tenants</li><li>Support property managers with lease negotiations, contract preparation, and renewal processes</li><li>Maintain accurate data entry within property management software such as Yardi and OneSite</li><li>Handle tenant inquiries via phone and email with professionalism and courtesy, ensuring high levels of customer satisfaction</li><li>Coordinate property maintenance requests and facilitate communication between tenants and maintenance teams using CMMS (Computerized Maintenance Management System) tools</li><li>Ensure compliance with Fair Housing regulations, Landlord-Tenant laws, LIHTC (Low-Income Housing Tax Credit) programs, Section 8 housing policies, and other legal requirements</li><li>Manage administrative tasks such as filing, document organization, and data entry related to leasing, rent payments, and legal documentation</li><li>Support conflict management efforts by mediating tenant concerns and assisting with resolution strategies</li><li>Contribute to facilities management by monitoring property conditions and assisting in coordinating repairs or upgrades</li></ul>Requirements<ul><li>Prior experience in real estate administrative roles or property management support preferred</li><li>Knowledge of LIHTC, Section 8 housing programs, Fair Housing regulations, Landlord-Tenant law, and related legal frameworks</li><li>Proficiency in property management software is highly desirable</li><li>Strong customer service skills with excellent phone etiquette and conflict resolution abilities</li><li>Experience with contracts, lease agreements, and negotiation processes</li><li>Office experience including data entry, filing, and administrative support functions</li><li>Familiarity with property maintenance procedures and facilities management practices</li><li>Ability to manage multiple priorities efficiently while maintaining attention to detail</li><li>Excellent communication skills with a professional demeanor for interacting with tenants, vendors, and team members</li><li>Assist property manager with apartment showings, preparing leases, paying some bills, etc.</li></ul>Join us as a Property Manager Assistant to play a key role in delivering exceptional service while gaining valuable experience in the vibrant world of property management. We are committed to fostering an inclusive environment where your skills can grow and your contributions truly make an impact!Job Type: Part-timePay: $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Property Manager Assistant

ALIGN PROPERTIES

<div>Description:

JOB BRIEF: The ASSISTANT MANAGER is to assist the manager in effectively managing the assigned property. In addition, the ASSISTANT MANAGER may be directly responsible for maintaining daily, weekly, and monthly reports including accurate reporting of rents and deposits received and for overseeing the property bookkeeping. In the manager's absence, the ASSISTANT MANAGER will assume all responsibilities associated with accomplishing property objectives as set forth by the property supervisor and the property owner.
ESSENTIAL DUTIES and RESPONSIBILITIES:<ul><li>
Always adhere to Fair Housing requirements and regulations.</li></ul>
Knowledge and adherence to company policies and local, state, and federal laws.<ul><li>
Responsible for understanding the community&rsquo;s funding programs to successfully explain program rules to prospects, applicants, and residents.</li><li>
Process all new resident move-in files and resident re-certifications in a timely manner according to Section 42/LIHTC guidelines and submit to compliance for final approval.</li><li>
Regularly update YARDI with memos, documents, and other information, as needed, to each resident profile.</li><li>
Assist the Property Manager in the enforcement of community rules and policies.</li><li>
Collection of rents and other monies due by the community residents, strong knowledge of ledgers, and accurate reconciliation of payments on the same day they are received.</li><li>
Accepts resident service requests in an accurate and prompt manner and enters in applicable software in live time.</li><li>
Assists in the resolution of resident questions and complaints.</li><li>
Ability to understand and utilize marketing plan for community. Knowledge of market surveys and ability to collect required data and analyze results to maximize community&rsquo;s position within the local market.</li><li>
Assists with local property leasing &amp; marketing activities.</li><li>
Complete regular property walks &amp; participate in property upkeep plans.</li><li>
Seldomly takes on role as acting property manager, when circumstances dictate the manager is away or otherwise not available.</li><li>
Represent your team, community, and the company in a polite and professional manner always.</li><li>
Other Duties as assigned by supervisor.</li></ul>
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
MINIMUM QUALIFICATIONS:<ul><li>
Education and/or experience</li><li>
One to three years of related property management experience, preferred.</li><li>
High school diploma or equivalent, preferred.</li><li>
 LIHTC/ Affordable housing knowledge, preferred.</li><li>
ARM, CAM, HCCP, TCS or equivalent, preferred.</li><li>
Mathematical Skills</li><li>
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li><li>
Computer Skills</li><li>
Basic experience with Microsoft Office (Word, Excel, Outlook, Teams) &amp; Property Management Software, required.
</li><li>YARDI experience, preferred.</li><li>
Reasoning Ability</li><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
</li><li>Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.</li><li>
Strong leadership skills</li></ul>
Requirements:

PHYSICAL AND MENTAL DEMANDS:
Frequently must stand, sit for long periods of time, walk, reach with hands/arms, stoop, kneel, and crouch. Rarely must crawl, bend, or lift to 25 pounds.
The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.
WORKING ENVIRONMENT:
Normally works in an environment with moderate noise.
Frequent exposure to outdoor weather conditions.
Rarely works near working moving parts.
The work environment characteristics described here are representative of those that an individual encounters while performing the essential functions of this position.</div>

Assistant Manager

956 FOR RENT

Overview Join our dynamic property management team. We are looking for an Accounting Assistant for supporting the day-to-day accounting operations. This position assists with trust accounting, owner and tenant transactions, bank reconciliations, accounts payable, accounts receivable, and financial reporting while ensuring compliance with company policies and applicable real estate regulations.The ideal candidate is highly organized, detail-oriented, proficient in accounting principles, and comfortable working with property management software. Training in Rentvine will be provided as needed.Duties<ul><li>Enter and maintain accounting data in Rentvine.</li><li>Process owner distributions.</li><li>Process vendor payments.</li><li>Perform monthly reconciliations.</li><li>Prepare accounting monthly financial reports.</li><li>Maintain accurate accounting records and electronic files.</li><li>Maintain reconciliation documentation and audit trails.</li><li>Maintain vendor records and W-9 documentation.</li><li>Assist with annual 1099 preparation.</li><li>Assist with daily trust account transactions and monitoring.</li></ul>Requirements<ul><li>Studies in Accounting, Finance, Business Administration, or a related field preferred. Equivalent experience may be considered.</li><li>1&ndash;3 years of accounting, bookkeeping, or property management accounting experience preferred.</li><li>Knowledge of basic accounting principles, bank reconciliation, and property management accounting concepts.</li><li>Experience with Rentvine or similar property management software preferred. Ability to learn and navigate Rentvine efficiently.</li><li>Proficiency in Microsoft Excel.</li><li>Ability to work independently and as part of a team. Strong attention to detail, accuracy, organizational capacity, analytical, and problem-solving skills.</li></ul>Join us in this vital role where your accounting expertise will directly impact the efficiency and accuracy of our property management operations. We are committed to fostering a supportive environment that encourages professional growth while delivering exceptional service through meticulous financial stewardship.Pay: $15.00 - $17.00 per hourWork Location: In person

Accounting Assistant - Property Management (Rentvine)

Blue Frog Property Management

Job description: Part Time Office AssistantPay: $22-$25/hour depending on experienceJoin the Blue Frog Property Management Team! We are seeking a dynamic and detail-oriented Part Time Office Assistant to join our team! This part time role is responsible for assisting with administrative duties in the Oshkosh, WI office. We are looking for someone who is customer-service focused, has high attention to detail, is effective at multi-tasking, and is proactively willing to go the extra mile to help the team.Tasks include:<ul><li>Assist the Property Manager and tenants in our Oshkosh, WI office through a variety of clerical and administrative duties.</li><li>Enter tenant rent checks and money orders into our Property Management system, ensuring timely and accurate entry and auditing.</li><li>Sort and electronically distribute a high quantity of mail on a timely basis. This includes opening mail, determining next steps, scanning to other offices as needed, and ensuring all pieces are properly documented and accounted for.</li><li>Management the &ldquo;keys&rdquo; for the Oshkosh office, logging and tracking check in/out by Maintenance staff and Leasing Agents.</li><li>Scheduling office appointments.</li><li>Ordering office supplies as needed.</li><li>Running errands as needed.</li></ul>Depending on candidate progression, duties may also include:&middot; Participate in our phone queues, answering phones to assist tenants with showings, applications, maintenance, and other questions.&middot; Ensure resident concerns are being responded to timely and thoroughly.&middot; Sending five-day notices and other lease violations to tenants as needed.&middot; Following up on lease violations to make sure they are corrected in a timely fashion.&middot; Responding to emails, assisting the Property Manager with day-to-day needs, and working in our property management software (Buildium), completing tasks in a timely manner.&middot; Occasional showings or property visits within the area.&middot; Other duties as assigned.This position is very important to the Blue Frog organization. We are looking for someone who is a team player and dedicated to helping us to continue to grow while providing top-notch service to our owners and residents.Requirements:<ul><li>Candidate must have significant office experience.</li><li>Preferred candidates have experience working in property management, real estate, hospitality or another related industry.</li><li>Comfortable working with a high level of attention to detail.</li><li>Possess superior customer service and problem-solving skills. Willing to take the initiative to research and resolve issues and complaints.</li><li>Ability to follow through on all commitments.</li><li>Ability to follow Corporate policies and recommend improvements as appropriate.</li><li>Ability to work in a fast-paced environment as a team player with the willingness to help the business however needed.</li><li>Must be able to multi-task and shift direction as needed depending on business needs.</li><li>Ability to deal with difficult situations and people in a positive and helpful manner.</li><li>Excellent administrative skills (professionalism on the phone, e-mail etiquette, well-organized, etc.).</li><li>Must be comfortable with technology and have the ability to become proficient in Buildium, Property Meld, Tenant Turner, Happy Inspector, and other supporting software systems.</li><li>Strong computer skills including Microsoft Word and Excel.</li></ul>Compensation:<ul><li>$22.00-$25.00 per hour, part-time, Monday &ndash; Friday. Exact hours to be discussed and agreed upon with Property Manager. There is some flexibility in work shifts with this position.</li></ul>Job Type: Part-TimePay: $22-$25/hour.Expected hours: 20 hours per week, Monday-Friday.Schedule: First shiftWork Location: In person &ndash; office; travel to another local office may be required for training. Use of a company vehicle will be available as needed.Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Part Time Office Assistant

Neighborly Ventures

<div>Neighborly Communities is searching for an Assistant Community Manager to join our team at Keizer Station! 
Pay Range: $18.00-$24.50 


Our Mission
Neighborly Communities&rsquo; mission is to build an outward, disciplined and data-informed corporate culture where market/site selection, design, development, construction, and property/asset management are all perfectly aligned to deliver a best-in-class human experience to the Oregon, Washington and Utah multi-family markets. 
General Description

The role of Assistant Community Manager is essential in supporting the Community Manager with the daily operations of the property. This position involves actively delivering high-quality customer service to both current and prospective residents. The Assistant Community Manager will help the Community Manager with financial and property operations and provide support to the maintenance and leasing staff as needed. Reporting directly to the Community Manager, the Assistant Community Manager will maintain proficiency in all relevant platforms, understand landlord-tenant laws, efficiently lease available units, and assist the Community Manager with other operational tasks. 
Supervisory Responsibilities

This position has no supervisory responsibilities. 
Essential Duties and Responsibilities

This job description is not intended to be all-inclusive. Additional responsibilities may be assigned as needed to support the success of the community and company objectives.
<ul>
<li>Assist the Community Manager with the administration, improvement, maintenance, and general operations of Neighborly Communities properties.</li>
<li>Maintain a thorough understanding of all fair housing regulations.</li>
<li>Adhere to all fair housing regulations.</li>
<li>Help resolve operational and residential issues that may arise from residents, vendors, etc.</li>
<li>Provide exceptional customer service to residents by striving to exceed their expectations.</li>
<li>Maintain regular and reliable on-site or in-office attendance in accordance with the attendance policy outlined in the personnel manual.</li>
<li>Assist in compiling reports in a timely manner as assigned by the Community Manager, including but not limited to performance standards, asset management reports, budget reports, and delinquency reports.</li>
<li>Work with the Community Manager and Accounting team on final accounting statements as assigned.</li>
<li>Adhere to the community&rsquo;s operational policies and procedures for various tasks, including but not limited to monthly lease expirations and renewals, market surveys, weekly census reports, applicant screenings, application processes, auditing of resident files, and move-in/move-out processes.</li>
<li>Participate actively in Safety Meetings in collaboration with the Service Manager, if applicable.</li>
<li>Help create and coordinate resident retention events.</li>
<li>Serve as a resource for all team members, both in the office and maintenance.</li>
<li>Maintain expert-level proficiency in all property management platforms, including but not limited to: ResMan, Tenant Tech, Leonardo, and SharePoint.</li>
<li>Demonstrate self-accountability by scheduling, preparing, and conducting monthly 3A+ SAM meetings with your supervisor, and reporting the outcomes of these meetings to Human Resources.</li>
<li>Embrace the principles of the Outward Mindset</li>
<li>Complete all necessary and assigned training through GraceHill and any other required classes or seminars, such as Outward Mindset Gatherings and Outward Performance training.</li>
<li>Perform other related duties as assigned by management.</li></ul> 


Required Knowledge, Skills, and Abilities
<ul>
<li>Ability to manage difficult or emotional situations using an outward mindset.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Exceptional problem-solving abilities.</li>
<li>Strong customer service skills.</li>
<li>Motivated to respond promptly to the needs and requests of the Community Manager.</li>
<li>Strong organizational and time management skills, along with effective communication.</li>
<li>Working knowledge of Fair Housing Guidelines.</li>
<li>General understanding of Low-Income Fair Housing Guidelines (if applying to an affordable property)</li>
<li>Committed to acting with integrity, professionalism, and confidentiality.</li>
<li>Proficient in Microsoft Office Suite, property management software, and Tenant Tech.</li>
<li>Ability to interact with others while emphasizing the principles of an outward mindset.</li></ul> 


Education and Experience
<ul>
<li>High school diploma or equivalent.</li>
<li>At least one (1) year of Property Management experience.</li></ul> 


Certificates, Licenses, Registrations
<ul>
<li>Fair Housing certification.</li></ul> 


Physical Demands and Work Environment
<ul>
<li>Frequently required to stand.</li>
<li>Frequently required to walk.</li>
<li>Frequently required to sit.</li>
<li>Frequently required to utilize hand and finger dexterity.</li>
<li>Frequently required to travel to sister properties and other Neighborly functions.</li>
<li>Occasionally required to climb, balance, bend, stoop, kneel or crawl.</li>
<li>Continually required to talk or hear.</li>
<li>Continually Required to work in an on-site office setting during all open business hours.</li>
<li>Frequently exposed to outside weather conditions.</li>
<li>Occasionally exposed to bloodborne and airborne pathogens or infectious materials.</li>
<li>While performing the duties of this job, the noise level in the work environment is usually moderate.</li>
<li>The employee must occasionally lift and/or move up to 25 pounds.</li>
<li>Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception and ability to adjust focus.</li></ul> 


Benefits:
<ul>
<li>401(k)</li>
<li>Health Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Health Savings Account</li>
<li>Life Insurance</li>
<li>Paid Time Off</li>
<li>Associate Rent Discount</li>
<li>Employee Assistant Program</li></ul> 


About Neighborly Communities:

Central to the Neighborly Way is our unrelenting commitment to an outward mindset. This means we are self-aware and accountable to our work and how we impact others. We believe in growth and strive to invest in all our employees. 
Neighborly Communities prioritizes the safety of team members, residents, and our vendors. As a drug-free employer, we adhere to Federal Guidelines and mandate a drug screening at the time of job offer, covering all controlled substances, including Marijuana.</div>

Assistant Community Manager

High Grove Apartments

Please apply today! We are looking for an experienced and efficient assistant property manager to manage to join our team. We are owner-operators who take excellent care of the properties we own. We have been in Memphis for 30+ years and have a great team of employees.<ul><li>Hours are 8:00am to 5:00pm in the office (1 hour lunch)</li><li>Turn and lease vacant apartment with quality and speed</li><li>Renew tenant leases</li><li>Collect and apply rent</li><li>Help tenants apply for rental assistance</li><li>Facilitate special projects</li><li>Manage leasing agent</li><li>Manage vendors and maintenance staff</li><li>Add work orders into the system and communicate information to tenants</li><li>Communicate respectfully with tenants</li><li>Enter vendor and utility invoices</li><li>Maintain a clean working environment in the office</li><li>Maintain high work ethic and solve problems</li></ul>Apartment complex management requiredJob Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekend availability</li></ul>Supplemental Pay:<ul><li>Bonus pay</li></ul>Experience:<ul><li>Property Management: 4 years (Required)</li></ul>Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Property Management: 5 years (Required)</li><li>Property Leasing: 5 years (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Ability to Commute:<ul><li>Jackson, MS 39211 (Required)</li></ul>Work Location: In person

Apartment Leasing Agent

Corner Property Management LLC

<div>Description:

The Assistant Community Manager supports the daily operations of the property management department, working closely with the assigned Property Manager. This role is centered on assisting the Property Manager in every aspect of managing the client&rsquo;s property. Successful candidates are enthusiastic team players with strong communication and interpersonal skills. Our team regularly engages in continuing education for ongoing professional and personal development. Applicants should take great pride in their work and demonstrate meticulous attention to detail and creativity.
Preferred qualifications include one year of experience in property management and two years in customer service.
Schedule:
Monday&ndash;Friday, 8:30 am to 5 pm (the schedule may slightly vary depending on client requirements).
Key Responsibilities:<ul><li>
Phone skills and excellent customer service are imperative. Record phone calls in the phone log.</li><li>
Process rental, purchase, and stock transfer applications</li><li>
Oversee scheduling and vendor calls</li><li>
Compose letters, memos, reports, manage contracts, and related paperwork</li><li>
Database Management</li><li>
Manage day-to-day office needs</li><li>
Customer Service (Meticulous follow-up by email, mail, phone)</li><li>
Accounts payable and receivable</li><li>
Maintain tenant records, leases, and contact information using online property management software.</li><li>
Research and develop new systems that will benefit executive</li><li>
Communicate work orders with maintenance to ensure prompt completion of tasks</li><li>
Attend evening board meetings</li></ul>
Requirements:
<ul><li>Bachelor's Degree (Preferred but not mandatory).</li><li>
Valid NJ Driver's License.</li><li>
Strong financial knowledge, with expertise in reading, understanding, and creating spreadsheets, flow charts, and graphs.</li><li>
Experience in contract negotiation and facility management.</li><li>
Exceptional communication skills, both written and verbal</li><li>
Proficiency in Microsoft Office products.</li><li>
Knowledge of communities/property/real estate and homeowners associations (preferred).</li><li>
Commitment to continuing education.</li><li>
Self-motivated, proactive, detail-oriented, and a team player.</li><li>
Time management and time-critical prioritization skills.</li></ul></div>

Assistant Community Manager (Co-op, On Site)

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