property management assistant

Obox Solution Ltd.

<div>
 
 We are looking for a motivated and fast-learning
 
 Entry-Level Virtual Assistant
 
 to support our UK lettings and property management operations. The ideal candidate must possess strong English communication skills (both written and spoken) and demonstrate a willingness to learn and grow within the role. Comprehensive on-the-job training will be provided.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Respond to tenant and landlord inquiries via email, chat, and phone.
 </li>
 <li>
 Schedule property viewings and coordinate appointments.
 </li>
 <li>
 Assist with rent collection tracking, reminders, and follow-ups.
 </li>
 <li>
 Log, track, and follow up on property maintenance requests.
 </li>
 <li>
 Update property databases and ensure record accuracy.
 </li>
 <li>
 Provide general administrative support as needed.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Strong English communication skills (O/A-Level background preferred).
 </li>
 <li>
 Detail-oriented, organized, and quick to learn.
 </li>
 <li>
 Proficient in Google Workspace and Microsoft Office tools.
 </li>
 <li>
 Ability to multitask and manage time effectively.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Full training and ongoing mentorship.
 </li>
 <li>
 Exposure to UK property management processes and best practices.
 </li>
 <li>
 A supportive and collaborative work environment.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 &nbsp;Location:
 
 On-site, Near Thokar Niaz Baig, Lahore.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Type:
 
 Full-Time
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Timings:
 
 2 pm &ndash; 11:00 pm
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Salary:
 
 Market Competitive
 
 
 
 &nbsp;
 
 
 <ul>
 <li>
 
 Share your updated resumes at
 
 
 faisal.a@oboxsolution.com
 
 </li>
 </ul>
</div>

Virtual Assistant

Connect Real Estate

We are looking for a highly organized and proactive Assistant to the Manager with strong experience in Real Estate and Accounting. The ideal candidate will support daily operations, manage client communications, assist with property listings, handle basic financial tasks, and ensure smooth workflow for the management team.Key Responsibilities:Real Estate Tasks:Manage property listings, inquiries, and client follow-upsPrepare tenancy contracts, Tawtheeq applications, and renewalsCoordinate property viewings and schedule appointmentsMaintain and update CRM systems and property databasesPrepare marketing materials and assist with advertising and social media updatesAccounting &amp; Administrative Tasks:Handle basic accounting entries, invoicing, receipts, and petty cashPrepare weekly and monthly financial reportsAssist in budgeting and expense managementOrganize documents, files, and contractsProvide executive support to the Manager with daily tasks, meeting coordination, and office managementJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary

Roche Bobois

Job Title: Real Estate Administrative Assistant / Secretary Job / Account AssistantTo provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>7. Accounts Background<ul><li>Assist with monthly, quarterly, and annual financial reports.</li><li>Assist with preparation and filing of VAT return.</li><li>Reconcile Bank statements, cheque records, customer ledger and vendor accounts.</li><li>Track customer payments, rent collections and follow up on outstanding balances.</li></ul>Skills &amp; Qualifications<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Accounts: Proficiency in Tally ERP 9 / Tally Prime.</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Customer service orientation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent analytical and problem-solving skills, with high attention to details and accuracy.</li><li>Strong ethics and integrity, ensuring confidentiality and data security.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Real Estate Administrative Assistant / Secretary/ Account Assistant

Elite Projects Qatar

<div>
 
 
 About the Role:
 
 
 
 We are seeking a detail-oriented and organized
 
 Contract &amp; Admin Assistant
 
 to support our real estate/property management operations. The ideal candidate will assist with contract management, administrative tasks, and coordination activities to ensure smooth daily operations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Prepare, update, and manage tenant and property contracts, including renewals and amendments.
 </li>
 <li>
 Handle Kahramaa applications, transfers, cancellations, and follow-up processes.
 </li>
 <li>
 Coordinate lease agreements and ensure all documentation is complete and accurate.
 </li>
 <li>
 Maintain and organize tenant files, company documents, and property records.
 </li>
 <li>
 Monitor contract expiry dates and notify relevant teams for action.
 </li>
 <li>
 Manage office supplies, stationery orders, and vendor coordination.
 </li>
 <li>
 Assist with general office administration tasks, including correspondence, scheduling, and filing.
 </li>
 <li>
 Support property management teams with documentation and administrative requirements.
 </li>
 <li>
 Respond to tenant inquiries related to contracts and administrative matters.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in a
 
 real estate or property management company
 
 in a similar administrative or contract-related role.
 </li>
 <li>
 Strong knowledge of contract management processes.
 </li>
 <li>
 Familiarity with
 
 Kahramaa procedures
 
 is highly preferred.
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work independently and meet deadlines.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 </ul>
 
 
 Preferred Skills:
 
 
 <ul>
 <li>
 Working knowledge of Qatar real estate regulations and documentation.
 </li>
 <li>
 Experience dealing with tenants, landlords, and government services.
 </li>
 </ul>
 
 
</div>

Contract and Admin Assistant

National Community Renaissance

<div>The Assistant Community Manager is responsible for assisting the Community Manager in the overall general administration and maintenance of the physical property. The Assistant Community Manager reports to the Community Manager and Regional Property Manager.
RESPONSIBILITIES<ul><li>
Ensure resident files are maintained in accordance with Compliance and Property Management policies and regulations.</li><li>
Assist in marketing and advertising for vacancies in accordance with properties Affirmative Fair Housing Marketing Plan.</li><li>
Assist in maintaining property waiting list in accordance with Tenant Selection Plan.</li><li>
Process applications for housing in accordance with properties affordable housing covenants.</li><li>
Assist in preparing deposits for banking and making daily bank runs.</li><li>
Post resident payments into Yardi in a timely manner.</li><li>
Assist Community Manager in preparing management required month end reports.</li><li>
Assist Community Manager in maintaining work orders and posting in Yardi.</li><li>
Assist Community Manager in preparing office and maintenance supply orders in accordance with approved property budget.</li><li>
Working as a cohesive team with maintenance personnel to ensure vacancy turn times are met.</li><li>
Prepare late notices and notices to pay rent.</li><li>
Assist Community Manager with legal proceedings.</li><li>
Assist in showing available units.</li><li>
Maintain general office and resident files.</li><li>
Take a proactive role in shopping the competition and marketing.</li><li>
Assist residents at all times when requested.</li><li>
Record traffic in software program on a daily basis.</li><li>
Follow up with Guest Cards or a &ldquo;Thank-You&rdquo; response within twenty-four (24) hours of the visit with the prospect.</li><li>
Respond to all resident complaints in a timely and professional manner.</li><li>
Must attend company sponsored events that relate to the development of the team, which, from time to time, may include overnight stays at locations away from the employee&rsquo;s home.</li><li>
Other duties as requested.
</li><li>Assist Community Manager in maintaining 100% occupancy at all times.</li><li>
Ensure residents are provided a clean, safe and well maintained community.</li><li>
Maintain positive relations with CORE internal departments.</li><li>
Assist Community Manager in processing annual re-certifications within established timelines.</li><li>
Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.</li><li>
Encouraged to take company sponsored Tax Credit Specialist (TCS) certification class for professional development. TCS certification is required for promotion to a Community Manager position.</li></ul>
EXPERIENCE<ul><li>
High school education or equivalent is needed with proficiency in both verbal and written communication skills.
</li><li>Minimum 1 to 2 years working in property management, preferably in an affordable housing environment.</li><li>
Minimum one year working in an administrative position.</li><li>
Understanding and comprehension of budgeting.</li><li>
Minimum of one year working in a customer service environment.</li><li>
Working knowledge of Microsoft Office products such as Word, Excel, and Outlook.</li><li>
Basic bookkeeping and general mathematical principles.</li></ul>
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT<ul><li>
Sitting</li><li>
Walking</li><li>
Operate a computer</li><li>
Occasional lifting up to 25 pounds
</li><li>Occasional climbing of stairs</li></ul></div>

Assistant Manager

<div>The Assistant Community Manager is responsible for assisting the Community Manager in the overall general administration and maintenance of the physical property. The Assistant Community Manager reports to the Community Manager and Regional Property Manager.
RESPONSIBILITIES<ul><li>
Ensure resident files are maintained in accordance with Compliance and Property Management policies and regulations.</li><li>
Assist in marketing and advertising for vacancies in accordance with properties Affirmative Fair Housing Marketing Plan.</li><li>
Assist in maintaining property waiting list in accordance with Tenant Selection Plan.</li><li>
Process applications for housing in accordance with properties affordable housing covenants.</li><li>
Assist in preparing deposits for banking and making daily bank runs.</li><li>
Post resident payments into Yardi in a timely manner.</li><li>
Assist Community Manager in preparing management required month end reports.</li><li>
Assist Community Manager in maintaining work orders and posting in Yardi.</li><li>
Assist Community Manager in preparing office and maintenance supply orders in accordance with approved property budget.</li><li>
Working as a cohesive team with maintenance personnel to ensure vacancy turn times are met.</li><li>
Prepare late notices and notices to pay rent.</li><li>
Assist Community Manager with legal proceedings.</li><li>
Assist in showing available units.</li><li>
Maintain general office and resident files.</li><li>
Take a proactive role in shopping the competition and marketing.</li><li>
Assist residents at all times when requested.</li><li>
Record traffic in software program on a daily basis.</li><li>
Follow up with Guest Cards or a &ldquo;Thank-You&rdquo; response within twenty-four (24) hours of the visit with the prospect.</li><li>
Respond to all resident complaints in a timely and professional manner.</li><li>
Must attend company sponsored events that relate to the development of the team, which, from time to time, may include overnight stays at locations away from the employee&rsquo;s home.</li><li>
Other duties as requested.
</li><li>Assist Community Manager in maintaining 100% occupancy at all times.</li><li>
Ensure residents are provided a clean, safe and well maintained community.</li><li>
Maintain positive relations with CORE internal departments.</li><li>
Assist Community Manager in processing annual re-certifications within established timelines.</li><li>
Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.</li><li>
Encouraged to take company sponsored Tax Credit Specialist (TCS) certification class for professional development. TCS certification is required for promotion to a Community Manager position.</li></ul>
EXPERIENCE<ul><li>
High school education or equivalent is needed with proficiency in both verbal and written communication skills.</li><li>
Minimum 1 to 2 years working in property management, preferably in an affordable housing environment.</li><li>
Minimum one year working in an administrative position.</li><li>
Understanding and comprehension of budgeting.</li><li>
Minimum of one year working in a customer service environment.</li><li>
Working knowledge of Microsoft Office products such as Word, Excel, and Outlook.</li><li>
Basic bookkeeping and general mathematical principles.</li></ul>
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT<ul><li>
Sitting</li><li>
Walking</li><li>
Operate a computer</li><li>
Occasional lifting up to 25 pounds
</li><li>Occasional climbing of stairs</li></ul></div>

Search 10000+ Property management assistant jobs near you this December. New roles added regularly across leading industries. Apply today.

10000 property management assistant jobs NEAR_ME

Virtual Assistant

Executive Secretary

Real Estate Administrative Assistant / Secretary/ Account Assistant

Contract and Admin Assistant

Assistant Manager

Assistant Manager

Assistant Manager