property management assistant

Windsor Realty & Management, Inc.

Westlake Property Management Company is in need of an Executive Assistant. Must be able to work with all employees ranging from maintenance staff to management along with outside vendors. Position is part time (25 to 30 hours per week) and salary will be based on experience and education.PLEASE INCLUDE EMAIL ADDRESS ON YOUR RESUME not the Indeed email address.Requirements: 5+ years of being in a role such as an Executive Assistant. Need to be highly motivated, very organized and results driven. Excellent communication skills required with the need to understand confidentially. Strong problem solving and customer service skills a must. Fair housing trained or knowledge of property management would be a plus.Duties: (1) Liaison between corporate office and apartment complexes (2) Weekly reporting duties to owners (3) Orders supplies and appliances (4) Reconciles monthly credit card bills (5) Coordinates special Marketing projects (6) Reviews Advertising efforts (7) Helps with general office tasks such as running applications, answering the phone and filing (8) Handles tenant relations and documentation.Education: Associate Degree (Required)Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

safeguard management

Job description:Property Management Administrative Assistant (Full-Time)About UsFast-paced property management company based in Miami, FL. We manage multiple residential apartment buildings throughout Miami and are committed to providing quality housing and responsive service to our tenants.Work Environment<ul><li>Casual office environment</li><li>On-the-job training provided</li><li>Supportive and professional team culture</li><li>Fast-paced, high-responsibility environment</li></ul>Position OverviewWe are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our property management office and work directly alongside the Property Managers.The ideal candidate must be detail-oriented, capable of multitasking under pressure, and comfortable communicating with tenants, vendors, utility companies, and NYC agencies in a professional manner.Key Responsibilities<ul><li>Respond to tenant concerns, complaints, and lease/rental violations</li><li>Communicate with tenants regarding leasing, balances, payment issues, and general building matters</li><li>Coordinate maintenance requests and ensure timely follow-up and completion</li><li>Assist with handling after-hours emergency tenant calls</li><li>Liaise with City and State agencies including Rent Assistance Programs and Housing Court personnel</li><li>Open, close, and maintain utility accounts.</li><li>Draft professional letters, notices, emails, and general correspondence</li><li>Answer and manage incoming office calls</li><li>Open, organize, and distribute office mail</li><li>Manage calendars, meetings, and appointments</li><li>Perform general administrative and operational support tasks as directed</li></ul>Qualifications<ul><li>Minimum 2 years of high-level administrative support or property management experience required</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to remain professional in high-pressure situations</li><li>Strong problem-solving and follow-up skills</li><li>Valid driver&rsquo;s license preferred</li></ul>Technical Requirements<ul><li>Proficiency in Microsoft Excel, Word, and Outlook is required</li></ul>Job Details<ul><li>Full-time position</li><li>Monday through Friday schedule</li><li>Availability for occasional evening or weekend emergency calls required</li><li>On-site position located in Doral</li><li>Compensation based on experience</li><li>Paid time off offered</li></ul>Candidates must be able to reliably commute to Doral or relocate prior to starting employment.Benefits:<ul><li>Paid time off</li></ul>Work Location: In personPay: $48,000.00 - $55,000.00 per yearWork Location: In person

Administrative Assistant

Crescent Ridge/OakGrove Apartments -Irving TX

Job Overview We are seeking a dynamic and bilingual (English/Spanish or other language) Apartment Complex Leasing Assistant to join our vibrant property management team. In this energetic role, you will be the welcoming face for prospective residents, guiding them through the leasing process with enthusiasm and professionalism. Your expertise will ensure smooth operations, compliance with fair housing regulations, and exceptional customer service. This position offers an exciting opportunity to be part of a fast-paced environment where your interpersonal skills and property management knowledge make a real difference. Position Reports directly to Regional manager.Duties<ul><li>Greet prospective tenants in person and over the phone, providing engaging and informative tours of available units</li><li>Assist applicants with leasing paperwork, including contracts, and other legal administrative processes</li><li>Manage tenant inquiries related to property maintenance, lease terms, and community amenities using OneSite property management software</li><li>Ensure compliance with Fair Housing regulations and landlord-tenant laws during all leasing activities</li><li>Conduct data entry, filing, and record keeping for lease agreements, tenant files, and legal documents</li><li>Support conflict management efforts by addressing tenant concerns promptly and professionally</li><li>Upsell available units or amenities to maximize occupancy rates while maintaining excellent customer relationships</li><li>Perform Unit Walks to ensure residents are following property rules per lease agreement</li><li>Post rent delinquent notices following established rules by County Courts</li><li>Document Work Orders &amp; Coordinate with Maintenance Staff</li></ul>Requirements<ul><li>Bilingual proficiency in English and Spanish (or other relevant languages) is essential for effective communication with diverse applicants</li><li>Prior experience in property leasing, property management, or real estate administrative roles is highly preferred</li><li>Knowledge of LIHTC (Low-Income Housing Tax Credit), Section 8 programs, and Fair Housing regulations is a plus</li><li>Familiarity with Yardi, OneSite, or similar property management software tools is desirable</li><li>Strong understanding of landlord-tenant law and legal administrative procedures related to leasing</li><li>Excellent customer service skills combined with professional phone etiquette and conflict resolution abilities</li><li>Office experience including data entry, filing, contracts management, and facilities coordination is beneficial</li><li>Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment</li></ul>Join us as a Bilingual Apartment Complex Leasing Assistant and become an integral part of creating welcoming communities! Your proactive approach and dedication will help residents find their perfect home while supporting our property&rsquo;s success.Pay: $17.00 - $20.00 per hourWork Location: In person

Bilingual Apartment Complex Leasing Assistant

Allied Orion Group

<div>Summary:
The Assistant Community manager serves as the strength and support of the property by assisting the Community Manager in administering and supervising the overall management of the property. The role of the Assistant Community Manager will include all functions related to multi-family property leasing, all functions related to multi-family property marketing, and all functions related to multi-family resident relations
JOB SUMMARY
Assists the Community Manager with the overall management of the property, including but not limited to all financial and accounting aspects.
REPORTS TO: Community Manager, Regional Property Supervisor and/or Regional Vice President
SUPERVISES: Entire onsite staff during Community Manager&rsquo;s absence.
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Use the approved lease and credit reporting application.
</li><li>Process payments in accordance with company policy.</li><li>
Track late payments, apply late charges in accordance with company policy.</li><li>
Send out late notices and inform Property Manager in accordance with company policy.</li><li>
Handle NSF/returned checks in accordance with company policy.</li><li>
Follow-up on delinquencies and make all collections by the established close-out date. Process all evictions and proceed through the judicial system in accordance with company policy.</li><li>
Complete final account statements in accordance with company policy.</li><li>
Send all collection files to appropriate agency within thirty (30) days of move out.</li><li>
Assume Property Manager&rsquo;s duties/authority in absence of immediate supervisor in accordance with company and property guidelines.</li><li>
All functions related to multi-family Property Leasing</li><li>
All functions related to multi-family Property Marketing</li><li>
All functions related to multi-family Resident Relations</li><li>
Other duties as assigned</li></ul>
REQUIRED EDUCATION AND TRAINING
DEGREES AND DIPLOMAS<ul><li>
High school diploma or equivalent required; college degree preferred.</li><li>
Knowledge and one (1) year of experience in multi-family property management.</li></ul>
TRAINING/CERTIFICATES/ASSOCIATION MEMBERSHIPS<ul><li>
National Apartment Leasing Professional (NALP) preferred.</li><li>
Certified Occupancy Specialist (COS) preferred.</li><li>
Tax Credit Specialist (TCS) preferred.</li><li>
Housing Quality Standards (HQS) preferred.</li><li>
Uniform Physical Condition Standards (UPCS) preferred.</li><li>
LIHTC training preferred.</li></ul>
KNOWLEDGE, SKILLS AND ABILITIES.<ul><li>
Multi-family leasing, accounting, marketing and customer service background or a combination of accounting skills/education with customer service experience.</li><li>
Supervisory skills sufficient to manage team members in the Community Manager&rsquo;s absence.</li><li>
Must be able to read, write and communicate effectively.</li><li>
Ability to interact professionally with residents, vendors, contractors and clients.
</li><li>Mathematical skills are required.
</li><li>Proficiency in using office equipment, property management software(s), as well as Microsoft Office.</li><li>
Must have basic knowledge of Fair Housing Laws, OSHA Requirements, EEOC Laws, and Local, City and State Ordinances.</li></ul>
Allied Orion Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div>

Assistant Community Manager

Bryten

<div>At Villas Del Cielo, we're more than just a place to live&mdash;we're a community where residents feel welcomed, valued, and connected. We are seeking a motivated, customer-focused, and detail-oriented Assistant Community Manager to join our team and play a key role in supporting daily operations, enhancing the resident experience, and contributing to the overall success of the community.
What You'll Be Doing
As our Assistant Community Manager, you'll support the Community Manager in overseeing the day-to-day operations of the property while helping ensure exceptional service for residents, prospects, vendors, and team members. Key responsibilities include:<ul><li>Assisting with the daily operations and overall performance of the community</li><li>Managing resident accounts, rent collections, payment processing, delinquency follow-up, and tenant notices</li><li>Supporting leasing, occupancy, and resident retention goals through outstanding customer service and operational support</li><li>Processing applications, conducting screenings, and assisting prospective residents throughout the leasing process</li><li>Coordinating with maintenance staff to ensure timely completion of service requests and apartment turns</li><li>Responding professionally and promptly to resident concerns, questions, and requests</li><li>Maintaining accurate resident files, financial records, and operational documentation</li><li>Assisting with lease renewals, move-ins, move-outs, and resident communications</li><li>Supporting community marketing efforts, resident engagement activities, and occupancy initiatives</li><li>Ensuring compliance with Fair Housing regulations, company policies, and applicable laws</li><li>Assisting the Community Manager with financial reporting, property performance monitoring, and operational objectives</li><li>Performing other duties as assigned</li></ul>
Who You Are
We're looking for someone who brings energy, professionalism, and a passion for customer service while maintaining strong operational and financial accountability. The ideal candidate will have:<ul><li>Previous residential property management, leasing, hospitality, retail, or customer service experience preferred</li><li>Two or more years of residential leasing and/or property management experience preferred</li><li>Strong customer service and interpersonal communication skills with the ability to build positive relationships with residents, prospects, vendors, and team members</li><li>Experience managing rent collections, resident accounts, and financial processes preferred</li><li>Excellent organizational skills with strong attention to detail and accuracy</li><li>Ability to prioritize multiple responsibilities and effectively manage competing deadlines in a fast-paced environment</li><li>Strong problem-solving and conflict-resolution skills</li><li>Professional verbal and written communication abilities</li><li>High school diploma or GED required; bachelor's degree in Business, Property Management, or a related field preferred</li><li>Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, and Excel</li><li>Experience with Yardi, ResMan, OneSite, or other property management software preferred</li><li>Working knowledge of Fair Housing practices and multifamily operations preferred</li><li>Bilingual skills are a plus but not required</li><li>Valid driver's license, current automobile insurance, and reliable transportation required</li></ul>
Why You'll Love Working With Us
We believe in taking care of our team just as much as our residents. Here's a snapshot of the perks and benefits that keep our team inspired:<ul><li>Comprehensive Medical Plans with flexible coverage options for you and your family</li><li>Dental &amp; Vision Insurance options to support your overall well-being</li><li>Health Savings Account (HSA) with employer contributions</li><li>401(k) with Company Match to support your financial wellness</li><li>Life &amp; Disability Insurance options to help protect you and your loved ones</li><li>Vacation Time that starts accruing on Day 1!</li><li>Paid Holidays + Floating Holidays to support work-life balance</li><li>Wellness Programs to support your mind and body</li><li> Professional Development &amp; Education Opportunities to support your professional growth</li><li>And yes &mdash; even more supplemental benefits to keep you covered!</li></ul>
We're Committed to You
Bryten is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.
If you need reasonable accommodations during the application or interview process, please contact TalentAcquisition@livebryten.com.
Disclaimer: Property assignments, work location, schedule, and hours are not permanent and may be modified or reassigned at any time based on business needs, operational requirements, or owner/client requests. This role requires on-site work as scheduled.</div>

Assistant Community Manager - Villas Del Cielo - Albuquerque, NM

CDK Properties

We are a growing, national property management firm seeking a full-time Assistant Community Manager for a conventional apartment community in the Opelika, Auburn, and/or Phenix City area. The candidate must be self-motivated, organized, resourceful, and can positively add to a team. At least 2-years of property management experience is required.Responsibilities include:<ul><li>Answering phones and conducting all leasing activities, highlighting community amenities while conducting community tours, follow-up with prospects, and marketing.</li><li>Processing applications according to Fair Housing and company policies while focusing on a high closing ratio converting leads to leases.</li><li>Assisting the community manager with the day-to-day operations of the community including but not limited to creating service tickets, accepting rent payments, and other duties as assigned.</li><li>Focus on retention activities including lease renewals and identifying community events to foster a feeling of community.</li><li>Establishing and maintaining good rapport and communication with residents, vendors, and co-workers.</li><li>Follow all policies and procedures and follow all Fair Housing guidelines</li></ul>The ideal candidate must be reliable and can successfully multitask. The best candidate for this position will have a working knowledge of a Multifamily management office and have at least 2-years of property management experience, strong customer service experience, be great with people, a sales background and can learn quickly.Benefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 
 Salayel
 
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 
 fluency in Arabic and English
 
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
 </li>
 <li>
 Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
 </li>
 <li>
 Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
 </li>
 <li>
 Escalate unresolved issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
 </li>
 <li>
 Maintain clear communication with stakeholders regarding request status and service updates.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of operational activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment when required.
 </li>
 <li>
 Support day-to-day office coordination and assist in resolving operational issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational documentation.
 </li>
 <li>
 Support document control and record management processes.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
 </li>
 <li>
 Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely logging and closure of helpdesk requests.
 </li>
 <li>
 Accurate tracking and reporting of service requests.
 </li>
 <li>
 Timely submission of monthly inventory and operational reports.
 </li>
 <li>
 Up-to-date SOPs and operational documentation.
 </li>
 <li>
 Effective coordination and resolution of operational issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 Diploma in any discipline (Administration or Business Administration preferred).
 
 
 Office Management certification is an advantage.
 
 
 
 Experience
 
 
 
 Minimum
 
 3 years of experience
 
 in helpdesk coordination, administration, or operations support.
 
 
 Experience in
 
 property management, facilities management, or service coordination
 
 is preferred.
 
 
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong knowledge of helpdesk coordination and administrative processes.
 </li>
 <li>
 Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and multitasking abilities.
 </li>
 <li>
 High attention to detail and strong customer service orientation.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing high volumes of service requests and urgent operational issues.
 </li>
 <li>
 Coordinating between multiple departments and service providers.
 </li>
 <li>
 Maintaining service quality and response times in a fast-paced operational environment.
 </li>
 </ul>
</div>

Help Desk Coordinator (Arabic Speaker)

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Executive Assistant

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Assistant Community Manager - Villas Del Cielo - Albuquerque, NM

Assistant Community Manager

Help Desk Coordinator (Arabic Speaker)