property management coordinator

Specialty Design+Build

Specialty Real Estate Group and Laurelhurst Property Management are looking for a Maintenance Coordinator to join our team.About the Role:We are seeking a detail-oriented and organized professional to coordinate maintenance for our portfolio.Property Management Responsibilities:Serve as the primary point of contact for tenants, addressing maintenance requests, lease inquiries, and general concerns in a timely and professional manner. Coordinate maintenance and repairs with vendors and contractors, obtaining quotes and ensuring quality work completion. Conduct property inspections to ensure units meet safety standards and lease compliance. Ensure properties are well-maintained and address any code violations or safety issues promptly.Qualifications:2+ years of experience in property management, bookkeeping, or related field. Proficiency in accounting software (QuickBooks, AppFolio or similar) and Microsoft Office Suite. Strong understanding of landlord-tenant laws and fair housing regulations. Excellent communication and customer service skills with the ability to handle difficult situations professionally. Highly organized with strong attention to detail and ability to manage multiple priorities. Valid driver's license and reliable transportation for property visits.Preferred Qualifications:Real estate license (not required, but preferred). Previous experience managing residential/commercial properties. Familiarity with property management software platforms.What We Offer:Flexible schedule with remote work options. Competitive hourly rate commensurate with experience. Opportunity to grow into a full-time position. Supportive work environment with ongoing training.Job Types: Part-time, ContractPay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Bookkeeping: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in San Francisco, CA 94115

Property Management Maintenance Coordinator

National Union Real Estate LLC

Job Title: Leasing and Tenant CoordinatorJob SummaryThe Leasing and Tenant Coordinator is responsible for supporting leasing operations and maintaining positive relationships with tenants. This role coordinates leasing activities, manages tenant communications, and ensures lease documentation and records are accurate and up to date. The position serves as a key liaison between property management, leasing agents, tenants, and external partners.Key ResponsibilitiesLeasing Coordination<ul><li>Assist with marketing and leasing of available units, including scheduling and conducting property tours</li><li>Coordinate lease applications, approvals, and move-in/move-out processes</li><li>Prepare, track, and maintain lease agreements, renewals, amendments, and related documentation</li><li>Monitor lease expirations and support renewal efforts</li></ul>Tenant Relations<ul><li>Serve as a primary point of contact for tenant inquiries and requests</li><li>Coordinate responses to tenant concerns and follow up to ensure timely resolution</li><li>Support tenant onboarding, including welcome packages and orientation information</li><li>Maintain positive relationships to promote tenant satisfaction and retention</li></ul>Administrative &amp; Operational Support<ul><li>Maintain accurate tenant records, lease files, and databases.</li><li>Generate leasing and occupancy reports as needed.</li><li>Coordinate with property management, maintenance teams, and vendors regarding tenant needs.</li><li>Ensure compliance with company policies and applicable leasing regulations.</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Real Estate, or a related field preferred</li><li>Minimum 1&ndash;3 years of experience in leasing, property management, or real estate in the UAE</li><li>Understanding of UAE real estate market practices.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Leasing and Tenant Coordinator

PMI Puget Sound

Overview Are you tired of working in a large corporate environment where you feel like a number? Are you looking for a smaller company where service matters, your work has a direct impact, and there is room to grow? If so, PMI Puget Sound may be a great fit.PMI Puget Sound is seeking an Association Maintenance and Projects Coordinator to join our growing team. This role is responsible for helping manage work orders, vendor coordination, property related issues, and association projects for our HOA and condominium clients.This position is ideal for someone who is organized, responsive, detail oriented, and able to keep multiple moving parts on track. You should be comfortable communicating with homeowners, board members, vendors, and internal team members while helping move both day to day maintenance items and larger projects forward.Responsibilities<ul><li>Create, track, and follow up on work orders for HOA and condominium associations</li><li>Coordinate with vendors on scheduling, site visits, updates, proposals, and completion of work</li><li>Help manage association projects from the bid stage through completion</li><li>Communicate with homeowners, board members, and vendors regarding maintenance issues, project updates, scheduling, and next steps</li><li>Track bids, proposals, project timelines, and open items</li><li>Support inspections, site visits, and project follow through in the field as needed</li><li>Document activity, updates, and notes accurately in company systems</li><li>Help organize project related communication, documents, and vendor information</li><li>Monitor progress and identify issues that need follow up or escalation</li><li>Support the team in delivering responsive, professional service to the associations we manage</li></ul>Qualifications<ul><li>Strong organizational skills and attention to detail</li><li>Excellent verbal and written communication skills</li><li>Ability to manage multiple tasks and deadlines at the same time</li><li>Strong problem solving skills and follow through</li><li>Comfortable working independently in a hybrid role</li><li>Experience in HOA management, property management, maintenance coordination, construction coordination, vendor management, or project coordination is preferred but not required</li><li>Knowledge of HOA governing documents is helpful but not required</li><li>Proficient with email, software systems, and task tracking tools</li><li>Valid Washington Driver&rsquo;s License</li><li>Proof of valid auto insurance</li><li>Reliable transportation required</li></ul>Pay: $26.00 - $32.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Renton, WA 98058

Association Maintenance and Projects Coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

<div>Overview:
<div>
Reports to the Property Administrator and performs Specialist functions in managing the Property Management System for the appointed contract in accordance with FAR Clause 52.245-1, the Performance Work Statement (PWS), and the Property Control Plan. Must be able to maintain professional and transparent relationships. This is a entry-level specialist position with relevant specialist or administrative duties.</div> 
<div></div>
Responsibilities:
<ul><li>Specialist Level duties related to the management of the 10 Life Cycle Outcomes: Acquisition, Receiving, Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship and Liability, Utilization, Maintenance, and Property Closeout.</li><li>
Ensures compliance with the Vectrus Property Control Plan, Performance Work Statement (PWS)/ CDRL&rsquo;s, Federal Acquisition Regulations (Part 45 and 52.245-1), and other company policies and procedures.</li><li>
Specialist Level duties of the fidicuary accounts with the Theater Property and the Installation Property Book Offices ensuring accuracy and compliance of records.</li><li>
Maintains, updates, and reviews property records in the IBM Maximo System Asset Module.</li><li>
Conducts Inventories: 100%, cyclic, random, and sensitive items.</li><li>
Performs data analysis, risk assessments, and resource requirements.</li><li>
Performs required records to include retention, routine, monthly, special, and annual reports.</li><li>
Performs IUID registry entries for all assets procured.</li><li>
Perform duties involving requesting, receiving, issuing, accountability, and preservation of all government property, and review work for accuracy and compliance with established procedures.</li><li>
Specialist Level management of movement and transport of government property and materiel.</li><li>
Identify excess government property in the work areas and disposition appropriately.</li><li>
Assists in the governance in accordance with regulations to include, but not limited to: AR 710-2, DA PAM 710-2-1, AR-735-5, CTA 50-909, Property Book Office Standard Operating Procedures, GCSS-Army End User&rsquo;s Manual, AR 25-400-2. GCSS-Army, Army Integrated Logistics Analysis Program (ILAP), Army Enterprise System Integration Program (AESIP), LOGSA Logistics Information Warehouse &ndash; Portal, and DoDI 5000.64</li><li>
Utilize PCARSS (Plant Clearance Automated Reutilization Screening System) and eTools.</li><li>
Specialist Level management performance evaluations, peer reviews, and performs other duties as required.</li></ul>
Qualifications:
<ul><li>Minimum Qualifications</li><li>
Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.<ul><li>
Associate&rsquo;s degree and two years&rsquo; experience or High School diploma and four years&rsquo; experience.</li></ul></li><li>
Experience:<ul><li>
Related Military experience in Property, Supply and Logistics.</li><li>
2 years' of experience in Property Management.</li><li>
Must be familiar with the appropriate FAR, DFAR&rsquo;s, AR&rsquo;s (Army Regulations), and asset management systems.</li></ul></li><li>
Skills:<ul><li>
Experience with Microsoft Office Suite or related software.</li><li>
Good analytical, problem-solving, verbal, and written communication skills.</li><li>
Good customer service, interpersonal, and training skills.</li><li>
Good organizational skills and attention to detail.</li><li>
Good time management skills with a proven ability to meet deadlines.</li><li>
Ability to prioritize tasks.</li><li>
Ability to function well in a high-paced and at times stressful environment.</li></ul></li><li>
Supervisory/Budget Responsibilities:<ul><li>
Supervisory position with supervisor duties and responsibilities.</li></ul></li><li>
Working Environment:<ul><li>
Employee use of personal protective equipment (PPE) is required for some situations. Must comply with OSHA, EPA, Fire Regulations and published Company work rules, and post policies.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

Property Specialist

Morgantown Kitchen and Baths

OverviewABOUT US We are a vertically integrated property management and construction company based in Morgantown, WV. Our portfolio includes 150+ residential apartments, 100+ storage units, a granite fabrication shop, and a full-service Kitchens &amp; Bath showroom offering countertops, cabinetry, flooring, tile, and hardware. We handle some of our construction in-house while partnering with trusted subcontractors &mdash; allowing us to grow fast, work efficiently, and deliver quality across every part of our business.ABOUT THE ROLEJoin our team as a Bookkeeper &amp; Property Management Assistant, where your expertise will drive accurate financial management and seamless property operations. This full-time, in-office position offers an exciting opportunity to leverage your accounting skills across multiple companies in a fast-paced, growing organization. You will be instrumental in maintaining precise financial records, supporting property-related administrative tasks, and ensuring compliance with industry standards. With daily interaction with tenants, customers, and vendors as needed, this role calls for someone who is as personable as they are organized &mdash; a proactive team player whose attention to detail and strong communication skills contribute to the overall success of our operations.KEY DUTIES AND RESPONSIBILITIES<ul><li>Manage all bookkeeping functions using QuickBooks and other accounting platforms to ensure accurate financial data entry and reporting</li><li>Perform bank reconciliations, balance sheet reconciliations, and general ledger accounting to uphold financial integrity</li><li>Prepare and process journal entries, accounts payable, accounts receivable, and payroll transactions in accordance with GAAP</li><li>Conduct account analysis and double-entry bookkeeping to maintain precise financial records</li><li>Create and manage invoices; track vendor payments and rent collections</li><li>Generate detailed financial reports including monthly, quarterly, and annual summaries, budgeting reports, and tax-related documentation</li><li>Support compliance with regulatory, insurance, and governmental requirements including Section 8</li><li>Assist with construction permit acquisition and coordination with subcontractors</li><li>Serve as personal assistant to the Property Manager &mdash; scheduling, communications, and daily administrative support</li><li>Handle utilities management and expense tracking</li><li>Maintain organized digital filing systems using Google Drive and Dropbox</li><li>Communicate with tenants, customers, and vendors professionally on a daily basis</li></ul>Experience<ul><li>Proven bookkeeping or accounting experience &mdash; corporate or public accounting background preferred</li><li>QuickBooks proficiency required; experience with Xero, Sage, or similar platforms a plus</li><li>Strong working knowledge of GAAP, double-entry bookkeeping, general ledger reconciliation, and journal entries</li><li>Demonstrated accounts payable/receivable and payroll processing experience</li><li>Proficient in Microsoft Excel and Word &mdash; used daily</li><li>Experience with DocuSign for digital document execution</li><li>Comfortable with Zoom for remote communication and virtual meetings</li><li>Highly organized with strong file management skills &mdash; Google Drive and Dropbox</li><li>Willing to learn Buildium (property management) and BuilderTrend (construction) CRMs</li><li>Excellent verbal and written communication skills with a personable, professional demeanor</li><li>Dependable, proactive, and able to manage multiple priorities simultaneously</li><li>Knowledge of governmental or non-profit accounting practices is a plus</li><li>Valid driver's license preferred</li></ul>Pay: $17.00 - $22.00 per hourWork Location: In person

Bookkeeper & Property Management Assistant

Southern Development Management Company

Job Summary We are seeking a Controller to oversee all accounting operations for a tax credit, multifamily property management portfolio. This role leads the corporate and property-level accounting teams, ensures accuracy and integrity of financial reporting, and drives compliance with LIHTC, HUD, USDA-RD, and other affordable housing program requirements. The Controller plays a critical leadership role in budgeting, audit coordination, treasury management, and financial strategy to support a stable and compliant affordable housing portfolio.Key Responsibilities<ul><li>Direct all accounting operations, including corporate accounting, property accounting, accounts payable, accounts receivable, and cash management.</li><li>Ensure timely and accurate monthly, quarterly, and annual financial reporting for all tax credit properties and ownership entities.</li><li>Oversee preparation of financial statements in accordance with GAAP, LIHTC regulations, and investor/lender reporting requirements.</li><li>Ensure property financials comply with IRS Section 42 requirements, state allocating agency guidelines, and partnership agreements.</li><li>Monitor property performance to identify risks related to credit delivery, expense trends, or operational compliance.</li><li>Identify opportunities to automate workflows and enhance reporting through property management systems (RealPage).</li><li>Oversee cash flow planning, cash management, and bank account reconciliations for all properties and entities.</li><li>Other duties as assigned by management.</li></ul>Required Qualifications<ul><li>Bachelor's degree in Accounting, Finance, or Business Administration.</li><li>7 - 10+ years of progressive accounting experience, with 3+ years in a leadership or Controller-level role.</li><li>Strong knowledge of LIHTC accounting, affordable housing regulations, and partnership structures.</li><li>Experience with property management accounting systems (Yardi, RealPage, MRI, or similar).</li><li>Expertise in GAAP, internal controls, and multi-entry accounting.</li><li>Strong communication and leadership skills with a focus on developing teams and improving processes.</li></ul>Preferred Qualifications<ul><li>CPA and/or CMA strong preferred.</li><li>Experience with HUD, USDA-RD, HOME, PBRA, and other affordable housing programs.</li><li>Audit experience or background with public accounting.</li><li>Advanced Excel capabilities (pivot tables, complex formulas, data modeling).</li><li>Experience with new acquisitions, lease-ups, or LIHTC development accounting.</li></ul>We know choosing the right job matters. That&rsquo;s why we offer a Benefits Package designed to support you at work and in life, including:<ul><li>Medical, dental, and vision coverage</li><li>Company-supported short- and long-term disability (50% employer-paid)</li><li>401(k) with employer match</li><li>Paid vacation, sick time, and holidays</li><li>Employee Assistance Program (EAP)</li><li>A commitment to promoting from within and supporting your long-term career growth</li></ul>We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.Work Location: In person

Property Management Controller

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