property management coordinator

Forza Commercial Real Estate

<div>The Property Management Coordinator is responsible for the daily operations and tenant experience where Forza is the Property Manager. This role serves to keep the property functioning efficiently every day. 


Core Roles &amp; Responsibilities

Property Operations
<ul>
<li>Coordinate tenant issues and requests, including maintenance and repairs</li>
<li>Manage vendors and service contracts, including obtaining quotes for ongoing maintenance as well as repairs</li>
<li>Conduct site inspections, ensuring property appearance and safety</li>
<li>Major vendor, capital or tenant issues escalate through the Asset Manager</li>
</ul>
Leasing &amp; Tenant Administration
<ul>
<li>Coordinate move-ins/move-outs</li>
<li>Track Lease compliance</li>
<li>Support Rent Collections</li>
<li>Handle notices and tenant communication</li>
</ul>
Operational Budget Execution
<ul>
<li>Operate withing approved budgets</li>
<li>Control property-level expenses</li>
<li>Submit invoices and operational reporting</li></ul> 


Qualifications and Requirements:
<ul>
<li>College experience Preferred.</li>
<li>Minimum of 2 years&rsquo; experience within Property Management</li>
<li>Valid driver&rsquo;s license and dependable vehicle.</li>
<li>Perform the physical functions of the position, not limited to ability to; walk properties, complete physical inspections, and deliver tenant communications.</li>
</ul><h4 class="jobSectionHeader">Education</h4>
Preferred<ul><li>
Bachelors or better</li></ul><h4 class="jobSectionHeader">
Behaviors</h4>
Required<ul><li>
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li><li>
Team Player: Works well as a member of a group</li></ul><h4 class="jobSectionHeader">
Motivations</h4>
Required<ul><li>
Goal Completion: Inspired to perform well by the completion of tasks</li><li>
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization</li><li>
Self-Starter: Inspired to perform without outside help</li></ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Property Management Coordinator

Canal Central Hotel

We are looking for a proactive and organized Property Accounts &amp; Administration Coordinator to support day-to-day property management and finance operations.Key Responsibilities:<ul><li>Manage and maintain the company&rsquo;s petty cash, including disbursements, reconciliations, replenishment requests, recording, and supporting documentation.</li><li>Follow up on returned cheques and coordinate with tenants, Leasing, Legal, and Finance teams to ensure timely resolution and collection.</li><li>Maintain records and status updates for returned cheque cases and legal follow-up.</li><li>Assist with tenant move-out procedures, including validation of tenant accounts and clearance requirements.</li><li>Coordinate security deposit reviews and ensure required documentation is completed before release.</li><li>Track snag lists and coordinate with relevant departments to ensure completion and closure.</li><li>Monitor and maintain records of property-related DEWA and utility bills .</li><li>Maintain accurate records, trackers, reports, and supporting documentation for receivables, returned cheques, legal cases, security deposits, utility accounts, and other operational matters.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in administration, receivables, property management, or a similar role.</li><li>Good follow-up and coordination skills.</li><li>Basic understanding of receivables, collections, and tenant account reconciliation.</li><li>Strong organizational and communication skills.</li><li>Proficiency in Microsoft Excel and Microsoft Office.</li><li>Experience in property management or real estate operations is an advantage.</li></ul>Application Question(s):<ul><li>Do you have experience in property management or real estate operations ?</li></ul>Experience:<ul><li>Accountant (Real Estate): 2 years (Required)</li></ul>Work Location: In person

Property Accounts & Administration Coordinator

Deluxe Holiday Homes

<div>
 The Property Onboarding Coordinator &amp; Administrator is responsible for coordinating and supporting the onboarding process of new properties under the Holiday Homes program. The role focuses on inspection assessment, quotation generation, onboarding
 
 
 documentation, permit coordination, administrative support, scheduling, stakeholder communication, and client relations.
 
 
 The position acts as a central point of coordination between Business Development, Owner Support, Maintenance, Interior Design, Procurement, Housekeeping, Revenue Management, Listing, Operations, building management, and external service providers to ensure onboarding activities are arranged efficiently and all required documentation and approvals are completed in a timely manner.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Property Onboarding Coordination
 </li>
 <li>
 Coordinate the onboarding process for newly acquired properties from initial inspection request through onboarding completion.
 </li>
 <li>
 Assign inspectors and coordinate property inspections based on onboarding requests received from the Business Development team.
 </li>
 <li>
 Schedule and coordinate onboarding-related activities, including inspections, maintenance visits, furnishing installations, cleaning services, photography sessions, and access arrangements.
 </li>
 <li>
 Coordinate with internal departments and external service providers to facilitate onboarding activities.
 </li>
 <li>
 Maintain onboarding schedules and ensure relevant stakeholders are informed of upcoming activities and requirements.
 </li>
 <li>
 Assist with the preparation and coordination of property handovers to Operations.
 </li>
 <li>
 Inspection Assessment &amp; Quotation Generation
 </li>
 <li>
 Review and assess inspection reports to identify onboarding requirements, missing items, maintenance requirements, furnishing requirements, and operational setup needs.
 </li>
 <li>
 Analyze inspection findings and determine the scope of furniture, inventory, maintenance works, consumables, appliances, and services required for onboarding.
 </li>
 <li>
 Prepare onboarding, setup, furnishing, inventory, and interior design quotations based on inspection findings and company standards.
 </li>
 <li>
 Ensure all requirements identified during inspections are accurately reflected in quotations.
 </li>
 <li>
 Coordinate with Interior Designers, Maintenance, Procurement, and other relevant departments to obtain information required for quotation preparation.
 </li>
 <li>
 Submit quotations within established company timelines.
 </li>
 <li>
 Follow up on quotation approvals and communicate approved requirements to relevant stakeholders.
 </li>
 <li>
 Maintain accurate records of all quotations, revisions, approvals, and supporting documents.
 </li>
 <li>
 Documentation &amp; Administrative Management
 </li>
 <li>
 Prepare, collect, organize, and maintain onboarding-related documentation.
 </li>
 <li>
 Ensure onboarding forms, agreements, approvals, permits, inspection reports, and project records are complete and accurately maintained.
 </li>
 <li>
 Maintain project information within PMS, ClickUp, Google Workspace, and other company systems.
 </li>
 <li>
 Archive quotations, inspection reports, approvals, permits, invoices, photographs, and project documentation in accordance with company procedures.
 </li>
 <li>
 Generate onboarding reports, trackers, and administrative records as required.
 </li>
 <li>
 Ensure compliance with company documentation standards and filing requirements.
 </li>
 <li>
 Support the onboarding team with general administrative tasks related to property onboarding projects.
 </li>
 <li>
 Permit, Compliance and; Property Access Coordination
 </li>
 <li>
 Coordinate applications and submissions for DET permits and other required approvals.
 </li>
 <li>
 Arrange move-in permits, move-out permits, NOCs, contractor access permits, and building management approvals where required.
 </li>
 <li>
 Coordinate with building management, facility management companies, developers, and utility providers regarding onboarding requirements.
 </li>
 <li>
 Track the status of permits, approvals, and applications and maintain related records.
 </li>
 <li>
 Coordinate the collection and tracking of keys, access cards, parking cards, and other property access requirements.
 </li>
 <li>
 Ensure all required onboarding documentation is available for permit and access applications.
 </li>
 <li>
 Internal Coordination and Communication
 </li>
 <li>
 Coordinate with Business Development, Owner Support, Maintenance, Housekeeping, Interior Design, Procurement, Revenue Management, Listing, Reservations, Customer Support, and Operations teams.
 </li>
 <li>
 Facilitate communication between departments regarding onboarding requirements, approvals, schedules, documentation, and project updates.
 </li>
 <li>
 Communicate project-related information, updates, and requirements to relevant stakeholders.
 </li>
 <li>
 Follow up on pending documentation, approvals, permits, and onboarding requirements.
 </li>
 <li>
 Escalate unresolved administrative issues, missing information, or documentation delays to the appropriate stakeholders.
 </li>
 <li>
 Task &amp; Schedule Coordination
 </li>
 <li>
 Coordinate schedules for inspectors, maintenance teams, housekeeping teams, drivers, contractors, photographers, and service providers involved in onboarding activities.
 </li>
 <li>
 Arrange appointments and access requirements for onboarding-related works.
 </li>
 <li>
 Ensure assigned teams receive the necessary information, schedules, and property access details.
 </li>
 <li>
 Maintain onboarding schedules and update stakeholders regarding planned activities and schedule changes.
 </li>
 <li>
 Coordinate site access and attendance requirements for onboarding-related activities.
 </li>
 <li>
 Route Optimization &amp; Operational Efficiency
 </li>
 <li>
 Plan and optimize schedules and routes for inspectors, drivers, maintenance personnel, housekeeping teams, and contractors.
 </li>
 <li>
 Consolidate locations and assignments to improve operational efficiency and reduce unnecessary transportation costs.
 </li>
 <li>
 Coordinate resources effectively to support onboarding activities.
 </li>
 <li>
 Project Administration Support
 </li>
 <li>
 Communicate approved onboarding requirements to relevant departments.
 </li>
 <li>
 Maintain project records and onboarding documentation throughout the onboarding process.
 </li>
 <li>
 Prepare project status reports, trackers, and administrative updates as required.
 </li>
 <li>
 Provide administrative support to the Project Manager and onboarding team.
 </li>
 <li>
 Ensure all onboarding documentation is properly completed and filed prior to project handover.
 </li>
 <li>
 Final Inspection &amp; Reporting Support
 </li>
 <li>
 Participate in final inspections and property readiness assessments as assigned.
 </li>
 <li>
 Document observations, deficiencies, and outstanding items identified during final inspections.
 </li>
 <li>
 Prepare and distribute final inspection reports to the Project Manager and relevant departments.
 </li>
 <li>
 Maintain records of inspection findings and related project documentation.
 </li>
 <li>
 Assist in scheduling final inspections and coordinating attendance of relevant stakeholders.
 </li>
 <li>
 Client Relations - Interior Design Projects
 </li>
 <li>
 Serve as the primary point of contact for clients requesting interior design services outside the Holiday Homes program.
 </li>
 <li>
 Coordinate communication between clients and the Interior Design team.
 </li>
 <li>
 Follow up on client inquiries, quotations, approvals, documentation, and project updates.
 </li>
 <li>
 Schedule meetings and facilitate communication between clients and project stakeholders.
 </li>
 <li>
 Maintain records of client communications and project documentation.
 </li>
 <li>
 Ensure a professional and positive client experience throughout the project lifecycle.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in property management, hospitality, administration, project coordination, real estate, or a related field.
 </li>
 <li>
 Strong administrative, organizational, and coordination skills.
 </li>
 <li>
 Experience reviewing inspection reports and preparing quotations.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Excellent attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Google Workspace, ClickUp, PMS systems, Microsoft Office, and project management software.
 </li>
 <li>
 Ability to manage multiple priorities and deadlines simultaneously.
 </li>
 <li>
 Knowledge of property onboarding processes, permits, and holiday home operations is an advantage.
 </li>
 </ul>
</div>

Property Onboarding coordinator and Admin

Columbus Metropolitan Library

<div><div>Job Title: Operations Specialist (40 hrs./Non-Exempt/Full-time) 
Location: Main Library, Property Management 
Starting Pay Range: $21.49 &ndash; $28.89 hourly (commensurate with experience) 
 
Note: For internal candidates, pay adjustments are made in accordance with our Compensation and Salary Administration policy</div>
Our Commitment to Diversity
Open to all doesn&rsquo;t just apply to our customers, it applies to our hiring practices as well. We put respect at the top of our values and that&rsquo;s how we treat our candidates and employees. The Columbus Metropolitan Library is committed to equal employment opportunity and adheres to these principles in decisions regarding hiring. The Library does not discriminate against employees or applicants for employment based upon their sex, race, national origin, religion, age, disability, sexual orientation, gender, color, ancestry, military or veteran status, gender identity or expression, familial status, genetic information, or any other characteristic protected by federal, state, or local law.
At Columbus Metropolitan Library, we are striving to build a workforce that is as diverse as the communities we serve. Learn more about Our Employee Experience: https://www.columbuslibrary.org/careers/employee-experience/.
What We Offer:<ul><li>
A robust benefits package that supports your physical, mental, and financial well-being.</li><li>
Comprehensive medical, dental, and vision plans to meet your healthcare needs.</li><li>
A qualified employer for Public Service Loan Forgiveness.</li><li>
Access to mental health resources and employee assistance programs for your peace of mind.</li><li>
Generous paid time off and leave options to balance your work and personal life.</li><li>
Participation in the Ohio Public Employees Retirement System (OPERS) and additional investment &amp; savings plans.</li><li>
A variety of voluntary and supplemental insurance plans to complement your lifestyle.</li></ul>
Comprehensive overview of our benefits: https://www.columbuslibrary.org/employee-benefits/ 
About the Position:
Provide operational and administrative support to Property Management.
Position Schedule<ul><li>
Monday-Friday - 8am-4:30pm</li></ul>
What You&rsquo;ll Do:<ul><li>
Assigns work orders on a daily basis via Computerized Maintenance Management System (CMMS) to maintenance, transportation and custodial staff.</li><li>
Designs, compiles and generates key reports for executive and managerial staff, including CMMS, custodial audit and budget reports.</li><li>
Coordinates department Board of Trustee (Board) reports and memos; posts to site.</li><li>
Manages the daily, weekly and annual schedule of assigned management to accommodate internal and external appointments. Updates and rearranges appointments as needed.</li><li>
Data entry in CMMS.</li><li>
Orders materials for preventive maintenance tasks.</li><li>
Manages uniform procurement, distribution, and inventory tracking.</li><li>
Coordinates administrative activities with Procurement on new and existing contracts.</li><li>
Enters data for budgets, transfers, adjustments, PR/PO&rsquo;s, check requests, and invoice processing as directed by Property Management (PM) administration.</li><li>
Collects, tracks and reports data for energy management. Coordinates open/closure of CML utility accounts.</li><li>
Compiles Crispness tour summary and other field inspection information as directed.</li><li>
Maintains department on call and PTO schedules.</li><li>
Compiles agendas and takes minutes PM meetings.</li><li>
Manages permits for department i.e. elevators, land usage, occupancy, etc.</li><li>
Manages records for department i.e. fire inspections.</li><li>
Performs administrative duties such as printing, labeling, filing, logging, recording, as assigned.</li><li>
Works independently in execution of job duties; informs supervisor as warranted.</li></ul>
Minimum Qualifications:<ul><li>
High School Diploma or G.E.D. required.</li><li>
2-3 years&rsquo; experience in the field of facility management, building maintenance, and/or HVAC preferred.</li><li>
Familiar with the concept of Computerized Maintenance Management Systems and how they work.</li><li>
Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting.</li><li>
Solid Interpersonal and communication skills, able to convey a message clearly and concise via email, text or over a phone call.</li><li>
Proven ability to analyze program data, prepare informative reports, and present findings.</li><li>
Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.</li><li>
Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.</li></ul>
Working Conditions and Physical Demands
The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).
Work requires occasional lifting or pushing of up to 100 lbs. and the frequent lifting or pushing of up to 50 lbs.</div>

Operations Specialist (40 hrs.) Property Management

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

Elite Louise Real Estate

Role Summary: The Listing Coordinator is responsible for uploading, managing, and maintaining accurate property listings across online real estate portals. The role ensures full compliance with portal guidelines, Madhmoun requirements, and company standards while supporting the sales team with timely and professional listing management..Key ResponsibilitiesPortal &amp; Listing ManagementUpload and manage property listings on:<ul><li>Property Finder</li><li>Bayut</li></ul>Edit, update, and remove listings as required.Ensure all listings comply with portal rules and company standards.Monitor listing status and handle rejections promptly.Permit HandlingProcess and manage Madhmoun permits through:<ul><li>DARI</li><li>ADGM</li></ul>Track permit expiry dates.Ensure all listings have valid approvals before publishing.Coordinate with agents to collect required documents.Documentation &amp; ComplianceCollect and verify:<ul><li>Title deed</li><li>Owner&rsquo;s ID</li><li>Signed listing agreement (Form A)</li></ul>Ensure no duplicate or unauthorized listings are published.Maintain organized digital records of all properties.Listing Quality Control<ul><li>Write clear and professional property descriptions.</li><li>Ensure accurate pricing and property details.</li><li>Upload high-quality photos and correct property information.</li><li>Maintain strong listing quality score on portals.</li></ul>Coordination &amp; Support<ul><li>Work closely with sales agents to ensure listings are accurate.</li><li>Respond quickly to listing update requests.</li><li>Provide weekly updates on listing status if required.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years&rsquo; experience in UAE real estate listing.</li><li>Strong knowledge of Property Finder &amp; Bayut systems.</li><li>Familiar with Madhmoun procedures.</li><li>High attention to detail.</li><li>Organized and able to manage multiple listings.</li><li>Good English communication skills.</li></ul>Personal Attributes<ul><li>Professional appearance and conduct</li><li>High level of integrity and ethical standards</li><li>Self-motivated and proactive</li><li>Strong organizational and time management skills</li><li>Ability to work independently and as part of a team</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Listing Agent

Silver Edge Property Management

Job Overview- Manage all aspects of property operations, including leasing, maintenance, and tenant relations. - Coordinate property maintenance and repairs, ensuring that work is completed in a timely manner with the maintenance coordinator . - Address tenant concerns and resolve any issues or disputes that may arise. - Maintain accurate records of all financial transactions, including rent payments and expenses. - Implement marketing strategies to attract new tenants and maximize occupancy rates. - Conduct regular inspections of the property to ensure compliance with safety and maintenance standards.Requirements: - Previous experience in property management on a large property. - Strong communication and interpersonal skills to effectively interact with tenants, vendors, and team members. - Excellent organizational skills with the ability to prioritize tasks and meet deadlines. - Attention to detail to maintain accurate records and files. - Ability to handle confidential information with discretion. - Strong problem-solving skills to address tenant concerns and resolve issues promptly. - Basic knowledge of property maintenance practices.Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or requirements. The company reserves the right to modify the duties or requirements of the position at any time.Join us as a Property Manager if you&rsquo;re ready to lead with energy, bring your technical expertise to life, and make a tangible impact on our facilities&rsquo; performance!Pay: From $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person

Property Manager

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