property management coordinator

Barker Management, Inc.

<div>Barker Management Inc. is a leader in the Property Management Services industry who has provided quality service to customers since 1972! We consider the employees of Barker to be one of our most valuable resources. Our continued success depends on service-oriented employees making a difference for Barker and our customers every day. The loyalty, commitment, and dedication of Barker people have provided the winning edge in the competitive market we serve. Our customers trust Barker and the services we provide.
Hours: 8:00 am to 5:00 pm, Monday through Friday.
Employment Includes: Free medical, dental and vision after your first 90 days. 80 hours of paid vacation, 12 paid holiday's and 80 hours of sick pay as well!
600 San Pedro I Property Size: 149 units
600 San Pedro II Property Size: 153 units
Total: 302 units
Type of Housing / Property: PSH / Other / Tax Credit
<div><div>Job Title: 
Leasing Coordinator</div><div> 
Reports to: 
Regional Manager/Property Manager</div><div> 
Supervises: 
None</div><div> 
FLSA Status: 
None-Exempt</div> 
</div>
<h2 class="jobSectionHeader">Job Summary</h2>
As an employee of Barker Management Incorporated (&ldquo;Company&rdquo;), the authorized property management agent for various developments, the Leasing Coordinator is responsible for all phases of site operations for his or her assigned development.
Although the Leasing Coordinator reports directly to his or her assigned Field Supervisor and takes specific direction from his or her Property Manager, the Leasing Coordinator must remain attentive and responsive to any and all reasonable requests made by the asset manager/owner/investor for the development.
The following is your job description, although other duties may be assigned. For details and additional information to these duties and responsibilities refer to the BARKER MANAGEMENT MANUAL.
The Leasing Coordinator is required to perform his or her assigned duties for the development during a forty (40) hour work-week. The hours and days are as followed:<ul><li>
Monday through Friday from 8am to 5pm with one (1) hour lunch</li></ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but are no limited too:<ul><li>
Handle, track, and follow-up on all referrals, walk-ins, and phone inquiries. Focus on basic leasing techniques including telephone inquiries, greeting, qualifying, demonstrating, over-coming objections, closing the sale and follow up.</li><li>
Effectively market and lease apartments in a professional and friendly manner. Tour apartments, model unit and community amenities with clients; discuss all features and benefits of the apartment community and each apartment home.</li><li>
Know and understand the lease agreement, related documents, community rules and regulations; and the affecting Landlord-Tenant code, laws and ordinances affecting the marketing and leasing of the property. Maintain constant awareness and compliance to the Fair Housing Laws.</li><li>
Know and understand property standards and polices for concessions, lease terms, corporate leases, unit down time, deposits, pet policy, phone presentations, touring guidelines, office paperwork, credit approvals, etc.</li><li>
Develop and maintain a complete resident lease file for each rental to include all items reference on the resident File Checklist.</li><li>
Communicate daily with Maintenance personal regarding apartment inspections for make ready status. Notify Maintenance of move-in/move- out dates.</li><li>
Supports the overall marketing efforts and offers input and suggestions in regard to promotions, advertisement, etc.</li><li>
Makes recommendations to management regarding improvements for the overall operation and lease-up pf the community based on front line experience.</li><li>
Report any emergency situation such as fire, accident, staff injury, etc.,</li><li>
IMMEDIATELY to the manager or your supervisor.</li><li>
When the manager is not present walk grounds morning and evenings noting any problems that might need maintenance attention and report them to the manager upon her/his return. Remember appearance is important.</li><li>
Represents the company in a professional manner at all times.</li><li>
Use Knowledge of the community, market location and urban nature of living environment to your benefit in the selling approach. Have a strong understanding of the competitive market to answer benefit in the selling approach. Have a strong understanding of the competitive market to answer questions of comparison or counter any negatives.</li><li>
Develop and maintain a reference book for the property&rsquo;s unique features, amenities, size, available apartments, rental rates, and leasing promotions in effect.</li><li>
Compile and prepare daily traffic logs, guest cards, leased elsewhere report, and demographic reports as required by Manager.</li><li>
Maintain guest card file box.</li><li>
Daily put fresh balloons out in the lobby and main entrance area.</li><li>
Monthly decorate the lobby and office/gym with Holiday decorations. Decorations will depend on that month&rsquo;s holiday.</li><li>
Effectively market apartments in a professional and friendly manner by distributing flyers within the City on a daily basis.</li><li>
Shop the competition to remain apprised of the competition&rsquo;s floor plans, amenities, pricing and special offerings. Gain a vast knowledge of the area.</li><li>
Assist in the coordination and organization of the resident relations and activities, such as newsletters, resident meetings, open houses or parties.</li><li>
Maintain an inventory list on marketing supplies or free gifts and order when needed.</li><li>
Make sure the model unit is presentable, so the Leasing Consultant can show such with no worries.</li><li>
Responds to all website leasing inquiries.</li><li>
Maintains an accurate and in depth knowledge of all aspects of the community, particularly in areas such as rent and pricing information, vacancies, apartment availability, lease expirations, square footage, etc.</li><li>
Performs other duties and special projects as assigned the Property Manager.</li></ul>
QUALIFYING RESIDENTS: 
Follow Barker Management's company policies and procedures.<ul><li>
Thoroughly reviewing all references.</li><li>
Have manager run UDR'S and do in-home visits.</li><li>
Keep accurate waiting list.</li><li>
Coordinate move-in dates.</li><li>
Establishing resident's monthly rental.</li><li>
Reviewing all rules and policies with new residents.</li><li>
Walk through unit with new resident, completing unit inspection form before issuance of keys.</li></ul>
OTHER CLERICAL RESPONSIBILITIES INCLUDE:
Complete all necessary Barker Management paperwork.
<ul><li>Weekly Occupancy Status Report<ul><li>
Weekly status reports to be prepared and submitted every Monday, Wednesday and Friday.</li></ul></li><li>
Traffic and follow up reports must be submitted every Monday for the previous week.</li><li>
Other duties as assigned.</li></ul>
<h2 class="jobSectionHeader">Working Conditions:</h2><ul><li>
Working environment is indoors, reasonably clean, well-lit, and ventilated.</li><li>
Generally, there is little or no probability of injury or health impairment.</li><li>
Requires light physical effort involving intermittent standing, sitting, or walking while performing duties, and occasional lifting of up to 30 pounds.</li></ul><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">Physical Demands:</h2>
<div><div>Stand 
X 
</div> 
<div>Walk 
X 
</div> 
<div>Sit 
X</div><div> 
Use hands to finger, handle, or feel 
X</div><div> 
Reach with hands or arms 
X 
</div> 
<div>Climb or balance 
X 
</div> 
<div>Stoop, kneel, crouch, or crawl 
X 
</div> 
<div>Talk or hear 
X</div><div> 
Taste or smell 
X 
</div> 
</div>Amount of Time None Up to 1/3 Up to 2/3 2/3plus
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
<h1 class="jobSectionHeader">POSITION REQUISITES:</h1>
Require professional demeanor and a positive attitude, leadership skills and high integrity with proven track record and results driven. Prior property management experience in a professional and fast pace environment is a must. Someone who loves face to face selling, has customer service skills, has public relations; is detail oriented and organized. Also, has the ability to interact effectively with prospects, residents, peers and management. Must be computer literate in MS Word, Excel, Outlook; Bilingual is a plus.
<ul><li>We are an equal-opportunity employer that pledges not to discriminate on the basis of race, color, age, sex, religion, national origin, etc., in hiring or promoting.</li></ul><h1 class="jobSectionHeader">
POSITION REQUISITES:</h1>
Require professional demeanor and a positive attitude, leadership skills and high integrity with proven track record and results driven. Prior property management experience in a professional and fast pace environment is a must. Someone who loves face to face selling, has customer service skills, has public relations; is detail oriented and organized. Also, has the ability to interact effectively with prospects, residents, peers and management. Must be computer literate in MS Word, Excel, Outlook; Bilingual is a plus.</div>

Leasing Coordinator

Aaronz & Co Real Estate

We are seeking a proactive and detail-oriented Property Inspector / Maintenance Coordinator to join our team. This role is essential in ensuring our managed properties are maintained to a high standard and that all maintenance issues are handled efficiently and professionally.The ideal candidate will be organised, responsive and confident in dealing with tenants, landlords and contractors.Key Responsibilities<ul><li>Conduct routine property inspections (move-in, move-out, and periodic inspections)</li></ul><ul><li>Identify maintenance issues and prepare detailed inspection reports</li></ul><ul><li>Coordinate maintenance requests between tenants, landlords and contractors</li></ul><ul><li>Obtain quotations and ensure works are completed within agreed timelines</li></ul><ul><li>Monitor contractor performance and quality of work</li></ul><ul><li>Follow up on outstanding maintenance cases</li></ul><ul><li>Maintain accurate records and update internal systems</li></ul><ul><li>Ensure properties comply with company and regulatory standards</li></ul>Requirements<ul><li>Previous experience in property management, facilities management, or maintenance coordination (preferred but not essential)</li></ul><ul><li>Strong organisational and time-management skills</li></ul><ul><li>Excellent communication skills (written and verbal)</li></ul><ul><li>Ability to manage multiple tasks and prioritise effectively</li></ul><ul><li>Basic knowledge of property maintenance (plumbing, electrical, AC, etc.)</li></ul><ul><li>Valid UAE driving license</li></ul>What We Offer<ul><li>Supportive and professional working environment</li></ul><ul><li>Career progression opportunities</li></ul><ul><li>Competitive salary (based on experience)</li></ul><ul><li>Training and development</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have previous experience in property inspections and maintenance coordination? </li><li>Do you have a valid UAE driving license?</li></ul>

Property Inspector/Maintenance Coordinator

sunrise real estate

OverviewBrooklyn-based residential property management firm managing small multifamily buildings, 2&ndash;12 units is hiring a part-time Assistant Property Manager / Operations Coordinator.This role is for someone with real NYC property management experience who can independently manage violations, compliance, and operational follow-through.If you are a general admin or virtual assistant without NYC compliance experience, this role is not a fit.ResponsibilitiesYou will independently manage:<ul><li>DOB / HPD / ECB violation lifecycle (from issuance to closure)</li><li>Compliance tracking (LL152, parapet, annual filings, etc.)</li><li>Vendor scheduling and follow-up</li><li>Insurance certificate collection and tracking</li><li>Tenant administrative follow-through</li><li>Weekly written status report summarizing open items and deadlines</li></ul>You are responsible for outcomes and deadline management.Required Experience (Non-Negotiable)<ul><li>Minimum 2 years NYC residential property management experience</li><li>Direct familiarity with DOB, HPD, and ECB processes</li><li>Experience managing multiple buildings at once</li><li>Ability to track 50+ concurrent open items</li><li>Comfortable calling vendors and city agencies independently</li></ul>Applications without NYC residential PM experience will not be reviewed.Structure<ul><li>10&ndash;12 hours per week</li><li>Fully remote</li><li>Flexible schedule, but consistent weekly availability required</li><li>90-day trial period</li><li>Potential to expand hours based on performance</li></ul>To Apply (Required)Please include:<ul><li>A brief example of a DOB, HPD, or ECB violation you personally resolved from start to finish.</li><li>How you track compliance deadlines across multiple properties.</li><li>The number of buildings you have managed simultaneously.</li></ul>Applications that do not address these points will not be reviewed.Pay: $30.00 - $40.00 per hourWork Location: Remote

Assistant Property Manager – NYC Residential (Part-Time, Remote – NYC Experience Required)

The Management Group, Inc.

<div>Title: Property Marketing Coordinator &ndash; Multifamily 
Location: Vancouver, WA 
Pay: $28&ndash;32/hour DOE
The Management Group is seeking a Property Marketing Coordinator to support marketing efforts across our multifamily portfolio in Washington and Oregon. This role connects corporate marketing strategy with onsite teams, ensuring each community has the tools, materials, and guidance needed to drive traffic, leases, and consistent brand presentation.
What You&rsquo;ll Do
<ul><li>Serve as the primary marketing support contact for onsite Property Managers and Leasing teams</li>
<li>Coordinate marketing projects including promotions, leasing specials, signage, listings updates, digital ads, and new community launches</li>
<li>Support onboarding of new properties with marketing setup, branding, and AppFolio updates</li>
<li>Manage ILS platforms such as Apartments.com, Zillow, Apartment List, and similar channels</li>
</ul><ul><li>Maintain accurate listings, websites, social media, and promotional materials</li>
<li>Perform routine audits to ensure Fair Housing compliance and company standards</li>
<li>Track marketing project progress and follow up on outstanding items</li>
</ul><ul><li>Monitor online reviews and assist with reputation management responses</li>
<li>Help create flyers, digital ads, email campaigns, and community-level content</li>
<li>Support SEO and local search visibility efforts</li>
</ul><ul><li>Track lead sources, traffic trends, and marketing performance metrics</li>
<li>Assist with reporting on campaign effectiveness and ROI</li>
</ul>
What We&rsquo;re Looking For
<ul><li>2+ years of recent marketing experience (defined as experience within the last 3&ndash;5 years)</li>
<li>Multifamily onsite experience strongly preferred (leasing agent, assistant manager, or property manager background)</li>
<li>Understanding of digital marketing, listings platforms, and marketing analytics</li>
<li>Experience with Adobe tools, social media platforms, and marketing systems</li>
<li>Ability to manage multiple projects in a fast-paced environment</li>
<li>Strong written communication and organizational skills</li>
</ul>
Requirements
<ul><li>Valid driver&rsquo;s license and reliable personal vehicle required</li>
<li>Willingness to travel regularly throughout our portfolio regions in Washington and Oregon</li>
</ul>
Apply today to join The Management Group.</div>

Property Marketing Coordinator – Multifamily

khadamat Co LLC

Key Responsibilities:<ul><li>Coordinate day-to-day property management activities</li><li>Handle tenant inquiries, complaints, and service requests</li><li>Prepare lease agreements, renewals, and related documentation</li><li>Follow up on rent collection and payment records</li><li>Coordinate maintenance requests with facility and technical teams</li><li>Maintain property records, contracts, and compliance documents</li><li>Assist in inspections and property handover processes</li><li>Prepare periodic reports for management</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;4 years of experience in property management (UAE experience preferred)</li><li>Strong knowledge of tenant coordination</li><li>Good communication and organizational skills</li><li>Proficient in MS Office</li><li>Ability to multitask and work under pressure</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED2,750.00 per monthAbility to commute/relocate:<ul><li>Umm al-Quwain City: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current Salary (AED)?</li><li>What is your Expected Salary (AED)?</li><li>Do you have experience in camp or Property management?</li><li>Are you currently available in the UAE?</li></ul>

Camp & Facilities Coordinator - Property Management

Smart Crowd Holdings Ltd

<div>About the Role
Do you have a &quot;get it done&quot; attitude when it comes to property maintenance and owner relations? SmartCrowd is seeking a Property Management Associate to protect and maintain our growing portfolio of assets. Based in Dubai, you will bridge the gap between owners, contractors, and building management. You&rsquo;ll be responsible for the physical and financial health of our properties, ensuring they are move-in ready and operating efficiently. This is the perfect role for a detail-oriented operator who enjoys a mix of office coordination and hands-on property management. 
 
About SmartCrowd
SmartCrowd is where fintech innovation meets real estate investment. Our mission is to make real estate investing accessible through fractional ownership. We create opportunities for investors of different backgrounds to participate in quality property investments. Our team combines technology, analysis, and creativity to redefine how people in the region build wealth.
Requirements
What You'll Do<ul>
<li>
Contract Management: Handle property management contracts for both internal (SmartCrowd) and external owners.</li>
<li>Maintenance &amp; Inspections: Arrange maintenance inspections, source competitive quotations from contractors, and manage work permits.</li>
<li>Quality Control: Conduct rigorous pre-move-in and move-out inspections to ensure property standards are maintained.</li>
<li>Financial Management: Oversee utility and service charge payments, manage Noqodi statements, and track/collect management fees.</li>
<li>Landlord Operations: Manage the landlord-side of platforms like Keyper and Tern, ensuring seamless data flow.</li>
<li>Stakeholder Liaison: Coordinate with building management for viewing permits and manage payments to contractors and external owners.</li>
<li>Asset Support: Own the am@smartcrowd.ae inbox, manage office maintenance, and maintain proper record-keeping for all assets.</li>
Legal &amp; Dispute Support: Assist in legal management of handling disputes related to the property, ensuring all documentation is accurate and organized for resolution. 
<li>
</li>
</ul>What We're Looking For<ul>
<li>
Education &amp; Experience: 0&ndash;2 years of experience. Fresh graduates who are proactive, handy, and organized are encouraged to apply.</li>
<li>Analytical Mindset: Comfortable managing Noqodi, service charge schedules, and management fee tracking.</li>
<li>Organization: Ability to manage multiple properties and contractors simultaneously without losing track of details.</li>
<li>Proactive Learner: A self-starter who can resolve property issues independently and support the Head of Operations.</li>
<li>Adaptable: Ready to spend time both in the office and visiting properties across Dubai.</li>
<li>Location: Must be based in Dubai, this is an on-site role.</li></ul></div>

Property Management Associate

PMI Indianapolis

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
</ul></div><div><div>PMI Indianapolis is a leading property management and real estate services company that is part of one of the nation&rsquo;s largest property management franchise companies.</div><div> 
 
 
</div><div>Job Description 
</div><div>A PMI Assistant Property Manager will perform property management duties and tasks that involve coordinating, supervising, and assisting with the leasing, marketing, and resident relations of the community. 
</div><div>Responsibilities 
</div><ul><li>Conduct physical inspections of all properties</li>
<li>Collaborate directly with Property Manager to support day-to-day operations and supervise all business functions</li>
<li>Assist and/or support leasing and marketing efforts</li>
<li>Assist in the communication and adherence to community policies and procedures to ensure quality customer service</li>
<li>Monitor proof of insurance for vendors, tenants, and owners</li>
<li>Help maintain rent rolls and bank balances</li>
<li>Negotiate and oversee maintenance projects with vendors, owners and tenants</li>
<li>Prepare and maintain Property Management Work Authorization forms</li>
<li>Send out electronic late notices and make collection calls</li>
<li>Support sales staff in entering data and work requests</li>
</ul><div>Qualifications</div>
<ul><li>Ability to adapt to everchanging technology and implement into business strategies (This is vital with the continual growth rate and adjustment of company practices)</li>
<li>Property Management experience IS A PLUS!
</li><li>Comfortable with video conferencing software and video inspections</li>
<li>Reliable Transportation to and from work (This position requires travel between 3 office buildings in the Cleveland area)</li>
<li>Strong written and verbal communication skills</li>
<li>Property management software exposure is A PLUS!</li></ul> 
<div>
</div></div><div></div>This franchise is independently owned and operated. Your application will go directly to the local office and all hiring decisions will be made by the franchisee. All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.</div>

Assistant Property Manager

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