property management coordinator

TEN ENTERPRISES

Overview We are seeking a bilingual Property Management Coordinator to support a residential rental portfolio of approximately 70 units located in Springfield, Ohio. This position will have office hours and field hours.In this energetic role, you will serve as a vital link between tenants, property owner, vendors, and internal teams, ensuring exceptional service delivery and efficient property management. Your proactive approach will help maintain high occupancy rates, uphold legal compliance, and foster positive relationships within our vibrant community. If you thrive in a fast-paced environment and possess strong organizational skills combined with bilingual fluency in English and Spanish, this opportunity is perfect for you to make a meaningful impact!Responsibilities<ul><li>Coordinate property leasing activities, including tenant screening, lease signing, and move-in/move-out processes, ensuring compliance with Fair Housing regulations and Section 8 guidelines</li><li>Manage tenant relations by addressing inquiries, resolving conflicts through effective negotiation and conflict management strategies, and providing outstanding customer service</li><li>Oversee property maintenance requests by liaising with vendors to ensure timely repairs and upkeep</li><li>Oversee renovations of properties as necessary</li><li>Maintain accurate data entry of lease agreements, rent payments, maintenance logs, and legal documentation</li><li>Administer legal administrative tasks such as preparing contracts, reviewing landlord-tenant law compliance, and managing legal filings related to property operations</li><li>Assist in the preparation of reports on occupancy rates, rent collections, maintenance status, and other key performance indicators to inform decision-making</li></ul>Requirements<ul><li>Bilingual fluency in English and Spanish is essential for effective communication with diverse tenants and stakeholders</li><li>Proven experience in property management or real estate administrative roles with familiarity in LIHTC (Low-Income Housing Tax Credit), Section 8 programs, or similar affordable housing initiatives</li><li>Strong knowledge of landlord-tenant law, Fair Housing regulations, and legal contract administration</li><li>Excellent customer service skills paired with professional phone etiquette and conflict resolution capabilities</li><li>Demonstrated ability to handle data entry accurately while managing filing systems efficiently</li><li>Office experience supporting property leasing or facilities management functions is highly desirable</li><li>Ability to negotiate effectively while maintaining positive relationships with tenants and vendors</li><li>Strong organizational skills with experience in administrative tasks such as filing, data management, and contract review</li></ul>Pay: $19.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Property Management Coordinator (Bilingual English/Spanish)

RPM Zenith

About UsAt Real Property Management Zenith, we deliver full-service residential property management across the Tampa Bay area. Our mission is to make property ownership simple, profitable, and stress-free for landlords and investors while providing high-quality homes for tenants.We are expanding and seeking a motivated Business Development, Outreach &amp; Marketing Coordinator to help grow our portfolio, attract new clients, and strengthen our brand presence in the community.Position SummaryThe primary goal of this role is to generate new business, onboard clients, and enhance brand visibility for Real Property Management Zenith. This position blends sales, marketing, and administrative skills, offering a great opportunity for someone with a background in property management or real estate who enjoys networking, communication, and results-driven growth.Key Responsibilities1. Business Development &amp; Sales<ul><li>Identify and pursue new clients (landlords, developers, investors).</li><li>Generate leads through networking, digital outreach, and community events.</li><li>Present RPM Zenith&rsquo;s services, conduct consultations, and close management agreements.</li><li>Maintain accurate CRM records and track sales pipeline activity.</li><li>Conduct competitor and market research to guide pricing and marketing.</li></ul>2. Client Relationship Management<ul><li>Serve as the first point of contact for prospective and new clients.</li><li>Build and nurture long-term relationships with landlords and investors.</li><li>Handle inquiries, schedule consultations, and ensure timely follow-up on all leads.</li></ul>3. Marketing &amp; Promotion<ul><li>Coordinate marketing campaigns targeting property owners and investors.</li><li>Assist in creating branded presentations, brochures, and social media content.</li><li>Attend local expos, networking events, and industry meetups to represent RPM Zenith.</li><li>Support online visibility efforts through community engagement and digital marketing.</li></ul>4. Contracts &amp; Onboarding Administration(After obtaining a Florida Real Estate Sales Associate License)<ul><li>Draft, review, and process new property management agreements.</li><li>Collect and organize property documentation (leases, keys, compliance files).</li><li>Set up new owners and properties in software systems such as LeadSimple or AppFolio.</li><li>Work with owners to gather information required for tenancy, maintenance, and compliance.</li></ul>5. Property Management Admin Support<ul><li>Assist with rent roll updates, property data entry, and compliance tracking.</li><li>Coordinate initial inspections, cleaning, and listing setup for new properties.</li><li>Upload and manage listings on platforms such as Zillow, Realtor.com, and others.</li><li>Collaborate with leasing, maintenance, and accounting teams for smooth onboarding.</li></ul>6. Reporting &amp; Communication<ul><li>Prepare reports on lead generation, conversions, and performance metrics.</li><li>Provide regular updates to management on sales and onboarding progress.</li><li>Communicate effectively with internal teams to ensure seamless client service.</li></ul>Qualifications<ul><li>1&ndash;3 years of experience in Property Management, Real Estate, or a related field (required).</li><li>Proven success in sales, outreach, or marketing roles.</li><li>Excellent communication, presentation, and relationship-building skills.</li><li>Strong organizational and multitasking abilities.</li><li>Familiarity with CRM systems and property management platforms (LeadSimple, AppFolio, Buildium, etc.) preferred.</li><li>Self-driven, motivated, and goal-oriented.</li><li>Valid Florida driver&rsquo;s license and reliable transportation for local networking.</li></ul>Preferred Skills<ul><li>Florida Real Estate Sales Associate License (or willingness to obtain).</li><li>Marketing or social media management experience in real estate or property management.</li><li>Graphic design or content creation experience (Canva, Adobe, etc.) is a plus.</li></ul>Compensation &amp; Benefits<ul><li>Competitive base salary plus commission and performance bonuses.</li><li>Hybrid, flexible work environment (office and field work).</li><li>Training and professional development opportunities.</li><li>Growth potential within a rapidly expanding company.</li><li>Supportive, collaborative team culture.</li></ul>Success in This RoleYou&rsquo;ll succeed in this role by consistently attracting and converting qualified leads into signed management agreements, while providing a professional and positive client experience.Pay: From $15.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Business Development, Outreach & Marketing Coordinator

Onni Group

<div>Job Description:
The Resident Services Coordinator is the face person of our property management team and ensures the overall quality of our resident&rsquo;s experience meets the company&rsquo;s established standards and complies with all applicable laws.
Perks &amp; Benefits:<ul><li>
Competitive pay and a Comprehensive Benefit Package</li><li>
Health Saving Account, Flexible Saving Account, Employee Assistance Program</li><li>
Annual Education Allowance</li><li>
Generous Referral Program</li><li>
Fun and collaborative company culture with lots of team-building events</li><li>
Friends and Family rates for Level Hotels &amp; Furnished Suites, The Opus Hotel and The Emily Hotel</li></ul>
What Will You Do?<ul><li>
Supports the Assistant Property Manager with renewals, rent collection, service request completion, customer service phone calls, file organization &amp; accuracy, resident communication &amp; inquiries, lease contract questions/changes and other administrative duties.</li><li>
Foster resident retention through exceptional day to day resident interactions via in-person, phone call/voicemail and email communication to encourage positive online reputation reviews.</li><li>
Take ownership of resident concerns with solutions-oriented and caring attention while seeking manager support in a timely manner.</li><li>
Schedule move-in and moves out inspections with residents.</li><li>
Assist with managing all move-in and move-out calendars while keeping management software up to date.</li><li>
Coordinate move-in orientations and conduct orientations in a way that promotes owner reputation and provides superior customer satisfaction.</li><li>
Schedule freight elevator for move-ins and move-outs.</li><li>
Organize and manage inventory list of products used by leasing and management such as collateral, access devices, move-in amenity products, etc.</li><li>
Assist residents with adding rentable items such as parking spaces, EV parking, storage lockers, storage rooms, and amenity reservations when necessary.</li><li>
Perform all duties of a Leasing Coordinator as needed to the benefit of the property.</li><li>
Support the leasing team with the assistance of file checklist tasks in anticipation of new leases.</li><li>
Shop competitive properties.</li><li>
Assist with company/vendor sponsored resident events.</li><li>
Assist with community wide e-blasts, residential notices, and elevator displays.</li><li>
Maintain exceptional standards of leasing office, tour path, and model apartments.</li><li>
Review unit turn requirements with supervisor prior to move-ins.</li><li>
Complete move-in requirements &amp; packets, final inspection of apartments prior to new move-ins and conduct move-in apartment inspections with new residents.</li><li>
Prepare and distribute move-in gifts for all new residents moving in.</li><li>
Provide exceptional service to customers, vendors, and colleagues.</li><li>
Promote and participate in Company sponsored training programs and ensures the participation of all maintenance staff as required.</li><li>
Handle resident issues, conflicts, and complaints professionally and escalate to management when appropriate.</li><li>
Assist with LEVEL reservations and ensures the unit is ready for the guest and ensures they are properly checked in HMS.</li><li>
Works closely with the LEVEL team with all reservations, including last minute reservations</li><li>
Comply with company&rsquo;s policies and procedures, safety rules and regulations, and all applicable local, state and federal laws.</li><li>
Complete all training provided by the company with regards to accounting, fair housing, marketing, leasing, customer service, etc.</li><li>
Perform other duties as required.</li></ul>
What You Bring:<ul><li>
High School Diploma or equivalent required</li><li>
Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook</li><li>
Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties</li><li>
Excellent interpersonal, oral, and written communication skills</li><li>
Excellent writing, proofreading, and editing skills</li></ul> 
Salary Range:
$22.84 to $25.00 USD 
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. 
AI Use:
This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. 
All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work. 
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.</div>

Resident Services Coordinator

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

Avari Management

<div>The Logistics Coordinator is the hub for day-to-day execution across Field Ops. This role owns ticket triage, prioritization, and routing, making sure work orders and operational tasks are assigned to the right team (maintenance, housekeeping, APM/PCT, field ops support/runners, inspectors, vendors) with the right context, timing, and follow-through. This is primarily a desk role focused on dispatch, coordination, and communication to keep operations moving and reduce dropped balls.
Key Responsibilities
Ticket + Work Order Management<ul><li>Monitor all inbound tickets/work orders (Guesty/Breezeway and related channels), ensuring every item is acknowledged, categorized, and routed quickly.</li><li>Assign work orders to the appropriate internal team member or vendor based on scope, urgency, location, access, and skill requirements.</li><li>Set clear priorities and escalation paths for urgent issues (same-day turns, guest impacting issues, safety items, VIP/owner arrivals).</li></ul>
Dispatch + Scheduling Support<ul><li>Coordinate daily routing with Field Ops Support, Maintenance, Housekeeping Support, and APM/PM teams.</li><li>Balance workloads across pods/teams and adjust assignments as conditions change (late checkouts, early arrivals, supply shortages, owner requests).</li><li>Support readiness for key moments: owner arrivals, VIP guests, high-occupancy weekends, peak season turnovers.</li></ul>
Communication + Coordination<ul><li>Provide clear ticket notes, expectations, and context to field teams so they can execute without back-and-forth.</li><li>Act as the connector between PMs and shared services (warehouse/linen, maintenance, housekeeping) to prevent delays.</li><li>Communicate status updates to relevant stakeholders (PM/APM, Field Ops Support Managers, Guest Experience, Revenue, etc.) when needed.</li></ul>
Quality + Documentation<ul><li>Ensure work orders are closed properly with notes, photos, and documentation where required.</li><li>Track repeat issues and flag patterns (recurring maintenance issues, supply problems, vendor reliability, process gaps).</li><li>Maintain clean systems: correct categories, tags, property notes, and operational checklists.</li></ul>
Operational Support (as needed)<ul><li>Assist with coordination for supply delivery runs, lockouts, access issues, and time sensitive operational needs.</li><li>Occasionally support on-site verification or coordination during major incidents or peak periods (market dependent).</li><li>Other duties as assigned.</li></ul>
Success Measures<ul><li>Tickets routed within SLA.</li><li>Low rate of reassignment/rework due to incorrect routing or missing info.</li><li>Improved &ldquo;time to resolution&rdquo; and fewer guest-impacting escalations.</li><li>High system accuracy: clean closeouts, consistent notes, fewer &ldquo;mystery&rdquo; tickets.</li></ul> 
Skills &amp; Qualifications<ul><li>2+ years in operations coordination, dispatch, hospitality, property management, or similar role preferred.</li><li>Strong comfort working in ticketing / work order systems (Guesty, Breezeway, Hubspot, etc. a plus).</li><li>Organized, calm under pressure, great at prioritizing and moving fast without dropping details.</li><li>Clear communicator (written + verbal) with a customer-service mindset.</li><li>Able to handle ambiguity and solve problems with limited instruction.</li></ul>
Workplace Environment &amp; Physical Requirements<ul><li>Ability to work in properties requiring walking, climbing stairs, and physical assessment</li><li>Ability to move freely and lift up to fifty (50) pounds without assistance.</li><li>Flexible schedule including weekends, holidays, and on-call support as needed</li><li>Primarily desk/office work</li><li>May require limited local travel for urgent operational need</li></ul></div>

Logistics Coordinator

Taameer Real Estate

Key Responsibilities:<ul><li>Handle property leasing, renewals, and tenant relations.</li><li>Coordinate maintenance and repair activities.</li><li>Conduct site visits and property inspections.</li><li>Manage property documentation and ensure compliance with regulations.</li><li>Liaise with government entities and service contractors.</li><li>Prepare reports on occupancy, rent collection, and maintenance.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business, Real Estate, or a related field.</li><li>Minimum 3 - 5 years of experience in property or facilities management.</li><li>Strong communication and organizational skills.</li><li>Proficient in MS Office; experience with property management software is a plus.</li><li>Valid driving license preferred.</li><li>Male candidates only (as per role requirement).</li></ul>Share CV to +974 6001 6708Job Type: Full-time

Property Management Specialist

Good Life Property Management

<div>About Good Life
Good Life Property Management is a growing residential property management company serving individual and small-portfolio rental property owners across Southern California. We operate in San Diego, Orange County, and Riverside and are entering a focused growth phase.
Our culture is built on ownership, growth, and developing A-players from within. We value people who care deeply, execute relentlessly, and grow into leadership through responsibility, not titles.
The role: 
As a Property Management Assistant, you will be responsible for delivering outstanding customer service and support to our tenants during their tenancy. Your job is to ensure Happy Tenants. You will also play a crucial role in assisting the Property Management Executive (PME) in various administrative and operational tasks related to the management of your portfolio of properties. 
 
Duties and Responsibilities:<ul><li>
Act as the primary point of contact for tenant inquiries, concerns, and all other non-maintenance requests.</li><li>
Provide timely and courteous responses to tenant questions related to their lease, property amenities, and general information.</li><li>
Communicate with tenants on lease and HOA violations, early lease terminations, adding/removing pets, lease renewals, and all other tenant requests not related to maintenance.</li><li>
Coordinate and facilitate roommate change requests, including verifying the eligibility of new roommates and updating lease agreements accordingly.</li><li>
Prepare and coordinate service of notices and documents (i.e., notice to pay, notice to perform).</li><li>
Provide support on phone and email to prospective and current tenants.</li><li>
Ensure tenants have paid their rent in a timely manner, contact tenants who have not paid rent, and assist PME through the eviction process.</li><li>
Monitor lease renewals to ensure they are being sent to tenants and executed in a timely manner.</li><li>
Assist Property Management Executives in lease renewal negotiations.</li><li>
Address tenant complaints in a timely manner and follow up on open items regularly.</li><li>
Assist PME in administrative tasks including, but not limited to: onboarding new clients, offboarding clients, data entry steps, etc.</li><li>
Handle incoming client calls on the general call queue, provide information when possible, and direct requests to the appropriate team members as needed.</li><li>
Assist with application overflow as needed.</li><li>
All other duties as assigned.</li></ul> 

Skills and Qualifications:<ul><li>
Experience working in real estate, property management, or a strong administrative and customer service background.</li><li>
Proficiency in G-Suite applications (Gmail, Drive, Word, Sheets) and property management software.</li><li>
Strong organizational and time management skills.</li><li>
Excellent communication and negotiation skills.</li><li>
Good customer service skills.</li><li>
Internet speed must be a minimum of 50 Mbps.</li><li>
This position is fully remote and you can reside in any geographic location but you must be able to work 8-5PST hours</li><li>
Annual Rate of Pay: $16,640 - $18,720 ($8-9/hr.)</li></ul> 

EEO Statement: 
Good Life Property Management is an Equal Employment Opportunity employer. We are committed to providing a workplace free from unlawful discrimination in any of our programs or activities. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by applicable law. 
 
Additionally, our organization participates in E-Verify. To learn more about E-Verify, including your rights and responsibilities, please visit: www.dhs.gov/E-Verify. 

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Property Management Assistant

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