property management coordinator

Prime 1 Realty

Position OverviewPrime 1 Property Management is seeking a highly organized, detail-oriented, and execution-driven Property Management Coordinator to support day-to-day operations within our growing portfolio.This role works directly alongside our Portfolio Property Manager (LCAM) and is critical to maintaining speed, organization, and operational consistency.This is not a passive administrative position. You will be responsible for managing communication, coordinating maintenance, supporting leasing activity, and ensuring that tasks are completed efficiently and on time.The purpose of this role is to create operational leverage so leadership and management can focus on client relationships, compliance, and portfolio growth.If you are reliable, responsive, and take ownership of your work, this role offers a clear path for growth.Core Responsibilities<ul><li>Manage and respond to tenant and owner communications in a timely and professional manner</li><li>Coordinate maintenance requests, vendors, and follow-ups through completion</li><li>Support the Portfolio Property Manager with day-to-day operational tasks</li><li>Handle leasing inquiries, pre-screen applicants, and assist with scheduling showings</li><li>Track and update records in Buildium and internal systems</li><li>Monitor invoices, payments, and documentation for accuracy and timeliness</li><li>Assist with collections tracking and administrative workflows</li></ul>Performance Expectations<ul><li>Fast response times and strong follow-through</li><li>High level of organization and attention to detail</li><li>Ability to manage multiple tasks without constant oversight</li><li>Ownership mentality &mdash; tasks are completed, not passed along</li><li>Clear and consistent communication with leadership and management</li></ul>Qualifications<ul><li>Strong communication and organizational skills</li><li>Reliable, punctual, and detail-oriented</li><li>Comfortable working with technology and data systems</li></ul>Preferred<ul><li>Property management, HOA/COA, or real estate experience</li><li>Familiarity with Buildium or similar platforms</li><li>Real estate license or LCAM (not required, but a plus)</li></ul>Growth Path0&ndash;90 days: Learn systems, support operations, and establish consistency3&ndash;6 months: Take ownership of leasing coordination and maintenance workflows6&ndash;12 months: Opportunity to transition into a full-time role supporting portfolio growth, with expanded responsibilities and benefits based on performanceHow to ApplySubmit your resume along with a short introduction. Include the phrase &ldquo;Prime 1 Operations&rdquo; in your application to be considered.We are building a performance-driven property management operation. If you are organized, accountable, and want to grow with a company that is scaling its portfolio and systems, this is the opportunity.Pay: $15.00 - $18.00 per hourApplication Question(s):<ul><li>Are you in the Tampa Bay area?</li><li>Please enter your cell phone number</li><li>Please enter your email address</li></ul>License/Certification:<ul><li>Real Estate License (Preferred)</li><li>CAM License (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL (Required)</li></ul>Work Location: In person

Property Management Coordinator

Rabin Worldwide, Inc.

<div>
 
 
 Role Description
 
 
 
 
 
 
 
 Administrative Office Tasks
 
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain and organize comprehensive file management system (Google Drive), ensuring all documentation is current, complete, and properly categorized
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage project workflows in Asana, tracking task completion and updating action items regularly
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process expense reimbursements through Expensify in a timely manner
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate calendar management, email correspondence, travel arrangements, and task prioritization for Principal
 
 
 
 
 
 
 
 Residential Property Management
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Market available units through Craigslist, Zillow, and other rental platforms
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Conduct property showings and respond to prospective tenant inquiries
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Screen applicants including background checks, credit reports, and reference verification
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare lease agreements and coordinate move-in processes for new tenants
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform annual unit inspections and document property conditions
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as primary point of contact for tenant maintenance requests and concerns
 
 
 
 
 
 
 Commercial Property Management
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate day-to-day operations for commercial properties
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage vendor relationships for maintenance issues and preventative maintenance programs
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Solicit multiple bids for repair and improvement projects
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Schedule, oversee, and monitor all vendor work to ensure quality and timeliness
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Conduct regular property site visits with Asset Manager
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate and attend vendor meetings with onsite managers as needed
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Lead vendor meetings independently when required
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and file property documentation in coordination with Asset Manager
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Collect, verify, and maintain current certificates of insurance from all tenants and vendors
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong working knowledge of Microsoft Office Suite (Word, Excel)
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational and time management skills
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and verbal communication abilities
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work independently and manage multiple projects simultaneously
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Valid driver's license and reliable transportation for property visits
 
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;Ability to conduct property inspections, including climbing stairs and accessing all areas of buildings
 
 
</div>

National Union Real Estate LLC

Job Title: Leasing and Tenant CoordinatorJob SummaryThe Leasing and Tenant Coordinator is responsible for supporting leasing operations and maintaining positive relationships with tenants. This role coordinates leasing activities, manages tenant communications, and ensures lease documentation and records are accurate and up to date. The position serves as a key liaison between property management, leasing agents, tenants, and external partners.Key ResponsibilitiesLeasing Coordination<ul><li>Assist with marketing and leasing of available units, including scheduling and conducting property tours</li><li>Coordinate lease applications, approvals, and move-in/move-out processes</li><li>Prepare, track, and maintain lease agreements, renewals, amendments, and related documentation</li><li>Monitor lease expirations and support renewal efforts</li></ul>Tenant Relations<ul><li>Serve as a primary point of contact for tenant inquiries and requests</li><li>Coordinate responses to tenant concerns and follow up to ensure timely resolution</li><li>Support tenant onboarding, including welcome packages and orientation information</li><li>Maintain positive relationships to promote tenant satisfaction and retention</li></ul>Administrative &amp; Operational Support<ul><li>Maintain accurate tenant records, lease files, and databases.</li><li>Generate leasing and occupancy reports as needed.</li><li>Coordinate with property management, maintenance teams, and vendors regarding tenant needs.</li><li>Ensure compliance with company policies and applicable leasing regulations.</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Real Estate, or a related field preferred</li><li>Minimum 1&ndash;3 years of experience in leasing, property management, or real estate in the UAE</li><li>Understanding of UAE real estate market practices.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Leasing and Tenant Coordinator

Noleco Realty

Job Title: Bookkeeper / Property Management Coordinator Location: New York, NY (Full-Time, In-Office) Company: Real Estate Management GroupOverviewWe are a disciplined, detail-driven real estate management group seeking a Bookkeeper / Property Management Coordinator to join our team full-time in-office in Manhattan.This is not a passive or siloed role. You will be responsible for maintaining clean, accurate books while also supporting the day-to-day operations of a modern, professionally managed residential building.The right candidate is organized, responsive, and takes ownership&mdash;someone who keeps things current without being chased and handles issues directly and professionally.Key ResponsibilitiesAccounting &amp; Financial Operations<ul><li>Manage day-to-day bookkeeping using QuickBooks</li><li>Perform bank and credit card reconciliations (monthly, without backlog)</li><li>Maintain accurate general ledger (journal entries, debits/credits)</li><li>Process accounts payable (vendor invoices, approvals, payments)</li><li>Assist with payroll processing</li><li>Keep financial records clean, current, and audit-ready at all times</li></ul>Property Operations &amp; Coordination<ul><li>Respond to tenant inquiries in a clear, professional, and timely manner</li><li>Coordinate with vendors (maintenance, utilities, inspections, etc.)</li><li>Track and follow up on operational items so nothing falls through the cracks</li><li>Support the day-to-day operations of a high-functioning residential property</li></ul>Qualifications<ul><li>Proficiency in QuickBooks (required)</li><li>Strong understanding of double-entry bookkeeping and core accounting principles</li><li>Experience with bank reconciliations and general ledger management</li><li>Prior experience in real estate or property management preferred</li><li>Highly organized with strong attention to detail</li><li>Professional, composed communicator (written and verbal)</li></ul>What We&rsquo;re Looking For<ul><li>Someone who keeps clean books in real time&mdash;not weeks behind</li><li>A reliable operator who follows through without reminders</li><li>Comfortable working full-time in-office with consistent hours</li><li>Able to handle tenant and vendor communication without escalation</li><li>Takes pride in being accurate, responsive, and accountable</li></ul>This role is not a fit for candidates who:<ul><li>Need constant supervision or reminders</li><li>Prefer remote or hybrid work arrangements</li><li>Let tasks accumulate or fall behind</li><li>Are uncomfortable handling both numbers and people</li></ul>Work Environment<ul><li>Full-time, in-office role in Manhattan</li><li>Professional, no-drama environment focused on execution and accountability</li><li>Systems and processes are in place&mdash;this role is about maintaining and improving them, not reinventing them</li></ul>Screening Questions (Required)Please include brief answers with your application:<ul><li>How many years of experience do you have using QuickBooks? Describe your level of proficiency.</li><li>Walk through your process for completing a monthly bank reconciliation.</li><li>Are you currently working full-time in-office? If not, are you comfortable doing so 5 days per week in Manhattan?</li><li>Describe a time when you had to stay on top of multiple financial or operational tasks without supervision. How did you manage it?</li><li>Do you have experience working with residential tenants or in property management? If yes, briefly describe.</li></ul>How to ApplySubmit your resume along with brief answers to the screening questions above.Job Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Bookkeeper / Administrative Assistant

ivy nest apartments

Apartment Rental CoordinatorIvy Nest Apartments LLC &ndash; Doha, QatarPosition SummaryThe Apartment Rental Coordinator is responsible for managing the end-to-end rental process for residential units at Ivy Nest Apartments LLC in Doha. This role ensures high occupancy rates, smooth tenant onboarding, excellent customer service, and efficient coordination between tenants, maintenance teams, and management.Key ResponsibilitiesLeasing &amp; Tenant Acquisition<ul><li>Handle inquiries from prospective tenants and provide detailed information about available apartments.</li><li>Conduct property viewings and showcase unit features and amenities.</li><li>Prepare and process lease agreements in accordance with company policies and Qatari rental regulations.</li><li>Maintain accurate records of applications, leases, and tenant documentation.</li></ul>Tenant Relations &amp; Support<ul><li>Serve as the primary point of contact for tenants regarding rental issues, concerns, and requests.</li><li>Ensure timely resolution of tenant complaints in coordination with maintenance and operations teams.</li><li>Foster positive tenant relationships to support renewals and long-term occupancy.</li></ul>Property Management Coordination<ul><li>Coordinate apartment readiness before move-in, including inspections and cleaning schedules.</li><li>Liaise with maintenance staff to ensure timely repairs and upkeep of units.</li><li>Monitor occupancy status and report vacancies to management.</li></ul>Administrative Duties<ul><li>Maintain updated tenant databases and rental tracking systems.</li><li>Process rental payments, deposits, renewals, and move-out settlements.</li><li>Prepare regular reports on occupancy rates, rental income, and leasing activity.</li></ul>Marketing Support<ul><li>Assist in listing available units on rental platforms and social media channels.</li><li>Support promotional campaigns to attract new tenants.</li><li>Gather market feedback to improve leasing strategies.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field preferred.</li><li>1&ndash;3 years of experience in property management, real estate leasing, or customer service.</li><li>Strong communication and negotiation skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office and property management software (if applicable).</li><li>Knowledge of Qatar rental market practices is an advantage.</li><li>Fluency in English required; Arabic is a plus.</li></ul>Key Attributes<ul><li>Customer-focused and service-oriented mindset</li><li>Professional and approachable demeanor</li><li>Problem-solving ability under pressure</li><li>High attention to detail and accuracy</li><li>Ability to work independently and in a team</li></ul>Job Type: Full-timeWork Location: In person

Apartment Rental Coordinator

Ig Inmobiliaria

Real Estate CoordinatorIG-Inmobiliaria LLC &ndash; Lusail, QatarPosition OverviewIG-Inmobiliaria LLC is seeking a detail-oriented and proactive Real Estate Coordinator to support daily operations, client management, and property transactions within our growing real estate portfolio in Lusail. The ideal candidate will act as a key liaison between agents, clients, developers, and internal departments, ensuring smooth coordination across all stages of the property lifecycle.Key Responsibilities<ul><li>Coordinate property listings, updates, and documentation across residential and commercial portfolios</li><li>Assist real estate agents with scheduling viewings, client meetings, and follow-ups</li><li>Manage and maintain accurate property databases and CRM systems</li><li>Prepare contracts, agreements, and related real estate documentation for review</li><li>Liaise with developers, landlords, and tenants to ensure timely communication and resolution of inquiries</li><li>Support marketing efforts including listing publications, social media updates, and promotional materials</li><li>Track leads, inquiries, and transaction progress to ensure timely conversions</li><li>Ensure compliance with company policies and local real estate regulations</li><li>Provide administrative support to the sales and property management teams</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field preferred</li><li>2+ years of experience in real estate coordination, administration, or property management</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office and CRM/property management software</li><li>Knowledge of the Qatar real estate market is an advantage</li><li>High attention to detail and ability to work under pressure</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Career growth within a dynamic real estate environment</li><li>Exposure to premium residential and commercial developments in Lusail</li><li>Collaborative and professional working culture</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Real Estate Coordinator

REMAX Dreams

Real Estate CoordinatorCompany: RE/MAX-Dreams LLC Location: Al RayyanPosition SummaryRE/MAX-Dreams LLC is seeking a highly organized and detail-oriented Real Estate Coordinator to support daily operations, property transactions, and client services. The ideal candidate will assist agents, manage listings, coordinate property activities, and ensure smooth communication between clients, brokers, and administrative teams.Key Responsibilities<ul><li>Coordinate and manage property listings across various platforms</li><li>Support real estate agents with documentation, scheduling, and client communications</li><li>Maintain accurate records of property transactions and client databases</li><li>Prepare contracts, agreements, and listing materials in compliance with company standards</li><li>Schedule property viewings, inspections, and meetings with clients and stakeholders</li><li>Liaise with landlords, tenants, buyers, and sellers to ensure smooth transactions</li><li>Monitor market listings and update internal systems regularly</li><li>Assist in marketing efforts, including social media posting and promotional materials</li><li>Ensure compliance with local real estate regulations and company policies</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (preferred)</li><li>Previous experience in real estate or administrative coordination</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (English required; Arabic is a plus)</li><li>Proficiency in Microsoft Office and property management systems</li><li>Attention to detail and ability to work under pressure</li><li>Knowledge of the local real estate market is an advantage</li></ul>Preferred Skills<ul><li>Experience with CRM or real estate listing platforms</li><li>Customer service background</li><li>Basic marketing and social media management skills</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Career growth opportunities within a leading real estate brand</li><li>Professional and supportive work environment</li><li>Training and development programs</li></ul>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

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10000 property management coordinator jobs Near Me

Property Management Coordinator

Property Management Coordinator

Leasing and Tenant Coordinator

Bookkeeper / Administrative Assistant

Apartment Rental Coordinator

Real Estate Coordinator

Real Estate Coordinator