property management coordinator

Savills

<div>The Role
A Property Coordinator within Savills Dubai office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process. 
Key Responsibilities<ul>
<li>
Provide administrative support services for the efficient and effective operation of the Property Management department</li>
</ul><ul><li>Maintain an accurate filing system incorporating tenant information, building/equipment maintenance, occupancy data and accounting records</li>
</ul><ul><li>Prepare and send lease renewal notices</li>
</ul><ul><li>Prepare Tenancy agreements for new leases and lease renewals
</li></ul><ul><li>Following up on lease renewals and return cheque settlements</li>
</ul><ul><li>Ensuring, as far as possible, that tenants&rsquo; complaints and concerns are attended quickly and in a satisfactory manner</li>
</ul><ul><li>Registration of tenancy contracts with the Ejari system</li>
</ul><ul><li>Assist the tenants in registering their utilities (water and electricity) with DEWA</li>
</ul><ul><li>Assist with the preparation of monthly management reports for the designated properties</li>
</ul><ul><li>Meet tenants to receive signed tenancy contracts, ID documents and payments related to the lease</li>
</ul><ul><li>Prepare file for new tenants/vacating tenants for handover to client office</li>
</ul><ul><li>Inputting data on the relevant system</li>
</ul>
People<ul>
<li>
Work as a team member, sharing knowledge and experience in order to enhance efficiencies</li>
</ul><ul><li>Work closely with team members in order to deliver team goals and objectives</li>
</ul>
Clients and business development<ul>
<li>
Build good client rapport through day to day liaison, aligned to the Savills brand</li>
</ul><ul><li>Ensure that a high level of professional relationship is maintained at all times in any communication with clients and tenants
</li></ul>Financial<ul>
<li>
To ensure department targets are met on monthly basis</li>
</ul><ul><li>To ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time</li>
</ul>
Systems and process<ul>
<li>
Microsoft Office suite knowledge and skills</li>
</ul><ul><li>Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others</li>
</ul><ul><li>Ensure accurate and timely input of data into the Excel sheets / software wherever applicable</li>
</ul><ul><li>Knowledge of Happy Tenant, Yardi or PACT an advantage but not a requirement</li>
</ul>
Skills, Knowledge and Experience<ul>
<li>
Highly organised and methodical</li>
<li>Excellent at multi-tasking</li>
<li>Good attention to detail</li>
<li>Confident, outgoing with excellent communication skills &ndash; English as primary business language</li>
<li>Experience in working with a client and customer facing role</li>
<li>Professional office experience, preferably in the a Property Management department</li>
<li>Good interpersonal skills &ndash; team approach</li>
<li>Proactive and Creative</li>
<li>Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production.
</li><li>Must have UAE passport and family book</li></ul></div>

Property Management Coordinator (UAE National Only)

Postgraduate Center For Mental Heal

<div><div><div>JOB SCOPE: Responsible for all property management functions including securing new leases, managing existing leases, subleases and rent agreements for the Scattered Site Apartment Program. Assist Case Mangers to conduct keying and apartment inspections.
</div></div><div><div>Oversees rent collection at Scattered Site Apartment Program. Will respond to tenants&rsquo; repair emergencies, and negotiate with individual superintendents and/or landlords to effect repairs when needed. The Property Manager will work with the Property Service Coordinator to maintain full occupancy.</div></div>
<div><div>RESPONSIBILITIES:</div></div>
<div><div>Responsibilities include, but are not limited to the following:</div></div>
<ul><li><div>Secure new leases, manage subleases and manage the renewal of primary leases</div></li><li><div>
In collaboration with Finance Department, ensure owners&rsquo; receive monthly rent payments</div></li><li><div>
Maintain occupancy reports</div></li><li><div>
Oversee rent collection</div></li><li><div>
Order and maintain furniture inventory for all apartment units</div></li><li><div>
Conduct regular apartment inspections
</div></li><li><div>Show prospective clients apartments in the community</div></li><li><div>
Will travel and work in the field to inspect potential and existing housing stock</div></li><li><div>
Work in conjunction with Property Service Coordinator to ensure housing stock meets agency fiscal guidelines</div></li><li><div>
Demonstrate fiscal responsibility through cost saving negotiations around rent and repair costs</div></li><li><div>
Timely and efficient communication with program staff and clients</div></li></ul><div><div>
EDUCATION AND EXPERIENCE:</div></div>
<ul><li><div>Minimum of High School Diploma, A.S. with concentration in relevant discipline preferred</div></li><li><div>
Minimum two (2) year&rsquo;s experience with institutional or other Property Management, preferably within the social service field</div></li></ul></div>

Sctatter Site Property Manager

Gargash Group

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Leasing Coordinator is responsible for supporting the day-to-day leasing operations of Gargash Real Estate&rsquo;s residential and commercial portfolio. The job ensures the efficient management of lease documentation, renewals, tenant communication, Ejari compliance, and database accuracy. The Leasing Coordinator serves as the primary administrative link between tenants, property management, and internal departments to ensure smooth leasing operations that uphold compliance with UAE Tenancy Law and RERA regulations.
 
 
 
 
 
 
 
 
 
 Respobsibilities:
 
 
 
 
 
 
 Lease Administration &amp; Documentation
 
 
 &bull;Prepare, review, and process all tenancy contracts, renewals, and addenda in accordance with company policy and RERA guidelines.
 
 
 &bull;Ensure all lease agreements and supporting documents (trade license, POA, title deed, Emirates ID, passport copies, etc.) are validated prior to execution.
 
 
 &bull;Maintain an organised digital and physical filing system for all leasing documents to ensure traceability and audit readiness.
 
 
 &bull;Draft and issue lease amendments, renewal notices, and termination letters while ensuring contractual accuracy and compliance.
 
 
 
 
 
 Tenancy Management &amp; Coordination
 
 
 &bull;Monitor and track contract expiries, rent renewals, and tenancy milestones to ensure timely renewals and avoid contract lapses.
 
 
 &bull;Coordinate lease registrations, cancellations, and renewals through Ejari and Dubai Land Department platforms.
 
 
 &bull;Support the handover and takeover process for new tenants, ensuring units are ready and all documentation is complete.
 
 
 &bull;Liaise with maintenance, facility management, and accounts teams to ensure tenant readiness, issue resolution, and a seamless occupancy experience.
 
 
 
 
 
 Compliance &amp; Reporting
 
 
 &bull;Ensure all lease processes adhere to UAE tenancy law, RERA regulations, and internal governance standards.
 
 
 &bull;Maintain up-to-date records and trackers for lease renewals, security deposits, rent payments, and outstanding balances.
 
 
 &bull;Coordinate with the Finance Department for timely rent collection, posting, and reconciliation of payments.
 
 
 &bull;Prepare and maintain leasing reports including occupancy summaries, lease expiries, renewals pipeline, and vacancy updates.
 
 
 &bull;Assist in internal and external audits by providing accurate and complete leasing documentation and data.
 
 
 
 
 
 Stakeholder Engagement
 
 
 &bull;Serve as the key point of contact for tenants, brokers, and service providers for leasing documentation, contract queries, and renewals.
 
 
 &bull;Liaise with government entities such as Dubai Land Department, RERA, and other regulatory bodies to complete required processes and maintain compliance.
 
 
 &bull;Support the Leasing Manager in coordinating with agents, landlords, and internal stakeholders for property sourcing, marketing, and tenant placement.
 
 
 Administrative &amp; Operational Support
 
 
 &bull;Maintain leasing databases and dashboards with updated tenant and property information.
 
 
 &bull;Prepare correspondence, letters, and notices related to lease matters and ensure timely delivery.
 
 
 &bull;Assist in compiling market research and competitor rent benchmarking when required.
 
 
 &bull;Provide general administrative assistance to the Leasing Manager and contribute to process improvement initiatives to enhance operational efficiency.
 
 
 General Accountabilities
 
 
 &bull;Uphold company values throughout business practices and utilise sound judgment in decision making.
 
 
 &bull;Any other additional duties as may be required by management based on needs of the business.
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 &bull;A minimum 1-3 years of experience in lease administration, real estate coordination, or property management (landlord-side experience preferred).
 
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Real Estate, Law, or a related field.
 
</div>

Leasing Coordinator

Cushman & Wakefield

<div>Job Title
Facility Coordinator
Job Description Summary
The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.
Job Description<div>
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 
<ul><li>Provide general overall facility management services, including continuous monitoring of office/facility</li><li>Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery</li><li>Follow up with clients to ensure customer satisfaction</li><li>Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action</li><li>Remain knowledgeable regarding all operational aspects of building systems</li><li>Coordinate with outside contractors for the service and repairs of equipment</li><li>Follow protocol for effective building-specific maintenance and safety procedures</li><li>Maintain on-going communication with contractors, client, and team</li><li>Assist with site inspection within the assigned building portfolio</li><li>Create work orders and assign work orders to the engineering staff, subcontractors, and vendors</li><li>Report on open and closed work orders and check the status of open work orders with the assigned party</li><li>Request, review, and submit work orders, bids, and proposals from vendors</li><li>Verify final invoice pricing and process payments in a timely manner</li><li>Assist in the monitoring and assessment of vendor performance</li><li>Train vendors on work order and billing procedures</li><li>Manage complex work orders such as environmental issues and disaster recovery</li><li>Manage service and performance of vendors and landlords for timely completion of jobs</li><li>Create and record appropriate written communication between all parties</li><li>Schedule and document maintenance and repairs on building equipment</li><li>Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates</li><li>Provide process and procedures training and direction to new associates</li><li>Assist with processing Account Payable coding and invoice review</li><li>Assist with measuring and reporting key performance indicators against service level agreements</li><li>Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product</li></ul> 
KEY COMPETENCIES 
1. Communication Proficiency (oral and written) 
2. Customer Focus 
3. Initiative 
4. Sense of Urgency 
5. Multi-Tasking 
6. Detail Oriented 
7. Financial Knowledge 
8. Time Management Skills 
9. Team Orientation 
IMPORTANT EDUCATION 
<ul><li>High school diploma or a General Equivalency Diploma (GED) required</li><li>Associates or Bachelors degree in facilities management, building, business or other related field preferred</li></ul> 
IMPORTANT EXPERIENCE 
<ul><li>A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity</li><li>Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications</li><li>Previous customer service experience</li><li>Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred</li></ul> 
ADDITIONAL ELIGIBILITY QUALIFICATIONS 
 
<ul><li>Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes</li><li>Proficient in understanding management agreements and contract language</li><li>Working knowledge of computer software programs and base building systems</li><li>Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)</li></ul></div><ul><li>Experience within a Computer Maintenance Management System (CMMS) preferred</li><li>Demonstrated ability to exercise good judgment</li><li>Excellent interpersonal skills</li><li>Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends</li></ul> 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $21.66 - $25.48
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Facility Coordinator

Right Room

Virtual Property Manager / Lettings NegotiatorRight Recruit is looking for a motivated and organised Virtual Property Manager / Lettings Negotiator to join our growing team. This is a remote role supporting UK-based landlords, tenants, and property management operations. We welcome applicants from all backgrounds, and women are strongly encouraged to apply.Key Responsibilities:Manage property listings, enquiries, and viewingsMaintain regular communication with landlords and tenantsHandle tenancy applications, referencing, and move-in coordinationPrepare tenancy documents and digital paperworkResolve basic maintenance issues and liaise with contractorsMaintain CRM systems and update records accuratelyProvide excellent customer service at all timesRequirements:Previous experience in lettings, property management, estate agency, or similarStrong communication and negotiation skillsConfident working independently and remotelyWell-organised with strong attention to detailComputer literate and comfortable using CRM systemsProfessional, reliable, and proactivePreferred:Familiarity with UK rental legislation and property processesExperience handling remote property management dutiesBenefits:Remote workingBonusesOpportunity to grow with the companySupportive and professional working environmentIf you are passionate about property and enjoy helping clients and tenants, we&rsquo;d love to hear from you. Apply today to join our team.Job Types: Full-time, Contract Contract length: 12 monthsPay: Rs60,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Do you have experience working remotely?</li></ul>Work Location: Remote

Virtual Property Manger/Lettings Negotiator

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

Providential Properties Management is a leading real estate company in Abu Dhabi, specializing in property management, sales, leasing, and investment advisory.We are currently seeking a dynamic and proactive Property Management Executive to join our growing team. This role requires strong organizational and communication skills, along with a passion for real estate and client service excellence.Key Responsibilities:<ul><li>Oversee day-to-day property management operations for residential and commercial properties.</li><li>Coordinate tenant move-ins, move-outs, and handle lease renewals or terminations.</li><li>Maintain regular communication with property owners and tenants to ensure satisfaction and resolve issues promptly.</li><li>Manage maintenance requests, service providers, and ensure timely completion of repairs and inspections.</li><li>Monitor rent collections, issue invoices, and follow up on outstanding payments.</li><li>Support budgeting, expense tracking, and financial reporting related to property performance.</li><li>Conduct property visits to ensure maintenance and presentation standards are upheld.</li><li>Stay updated with Abu Dhabi real estate regulations and RERA compliance requirements.</li><li>Collaborate with leasing, finance, and operations teams to deliver a seamless property management experience.</li></ul>Job Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>Minimum 2&ndash;4 years of experience in property management or real estate operations (UAE experience preferred).</li><li>Strong knowledge of property laws, leasing procedures, and facility management.</li><li>Excellent communication, negotiation, and client service skills.</li><li>Proficiency in MS Office and property management software.</li><li>Ability to multitask, prioritize, and work independently under pressure.</li><li>Strong attention to detail and commitment to professionalism.</li></ul>What We Offer:<ul><li>Career growth opportunities within a fast-expanding real estate organization.</li><li>Supportive and collaborative work environment.</li></ul>How to Apply:Send your cv to the following email: hr@providentialproperties.aeLocation: Al Ghaith Holding Tower, Life Pharmacy Building, 1st floor, Airport Road- Abu Dhabi.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>

Property Management Executive

<div>Job Title
Facilities Coordinator
Job Description Summary
The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.
Job Description<div>
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 
<ul><li>Provide general overall facility management services, including continuous monitoring of office/facility</li><li>Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery</li><li>Follow up with clients to ensure customer satisfaction</li><li>Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action</li></ul></div><ul><li>Ability to work a flexible schedule as needed, including but not limited to overnight travel, on-call after hours, and weekends</li><li>Remain knowledgeable regarding all operational aspects of building systems</li><li>Coordinate with outside contractors for the service and repairs of equipment</li><li>Follow protocol for effective building-specific maintenance and safety procedures</li><li>Maintain ongoing communication with contractors, client, and team</li><li>Assist with site inspection within the assigned building portfolio</li><li>Create work orders and assign work orders to the engineering staff, subcontractors, and vendors</li><li>Report on open and closed work orders and check the status of open work orders with the assigned party</li><li>Request, review, and submit work orders, bids, and proposals from vendors</li><li>Verify final invoice pricing and process payments in a timely manner</li><li>Assist in the monitoring and assessment of vendor performance</li><li>Train vendors on work order and billing procedures</li><li>Manage complex work orders such as environmental issues and disaster recovery</li><li>Manage the service and performance of vendors and landlords for the timely completion of jobs</li><li>Create and record appropriate written communication between all parties</li><li>Schedule and document maintenance and repairs on building equipment</li><li>Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates</li><li>Provide process and procedures training and direction to new associates</li><li>Coordinate special events in support of the client, including moving furniture for event setups</li><li>Ability to safely use ladders occasionally</li><li>Assist with measuring and reporting key performance indicators against service level agreements</li><li>Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product</li><li>Reception phone coverage as needed</li></ul> 
KEY COMPETENCIES 
1. Communication Proficiency (oral and written) 
2. Customer Focus 
3. Initiative 
4. Sense of Urgency 
5. Multi-Tasking 
6. Detail-Oriented 
7. Financial Knowledge 
8. Time Management Skills 
9. Team Orientation<div> 
IMPORTANT EDUCATION 
<ul><li>High school diploma or a General Equivalency Diploma (GED) required</li><li>Associates or Bachelor's degree in facilities management, building, business, or other related field preferred</li></ul></div><div> 
IMPORTANT EXPERIENCE 
<ul><li>A minimum of 2 years of work experience in an administrative, accounting, or tenant services capacity</li><li>Experience with data entry, expansive reporting, filing, answering phones, scheduling, and communications</li><li>Previous customer service experience</li><li>Prior experience working in the facilities/property management, commercial real estate, or professional services industries preferred</li></ul></div><div>
ADDITIONAL ELIGIBILITY QUALIFICATIONS 
<ul><li>Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes</li><li>Proficient in understanding management agreements and contract language</li><li>Working knowledge of computer software programs and base building systems</li><li>Computer proficiency with Microsoft Office Suite (MS Word, Excel, and PowerPoint)</li><li>Demonstrated ability to exercise good judgment</li><li>Excellent interpersonal skills</li><li>Safe use of ladders to check</li></ul></div> 
WORK ENVIRONMENT 
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.
Occasionally Physical Activity:<ul><li>
Balancing: demonstrates the ability to maintain body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.</li><li>
Climbing: demonstrates the ability to ascend or descend using feet and legs and/or hands and arms</li><li>
Crawling: demonstrates the ability to move about on hands and knees or hands and feet.</li><li>
Crouching: demonstrates the ability to bend the body downward and forward by bending leg and spine.</li><li>
Feeling: demonstrates the ability to perceive attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.</li><li>
Fingering: demonstrates the ability to pick, pinch, type, or otherwise work primarily with fingers rather than the whole hand.</li><li>
Grasping: demonstrates the ability to apply pressure to an object within the fingers and palm.</li><li>
Hearing: demonstrates the ability to receive detailed information through oral communication.</li><li>
Kneeling: demonstrates the ability to bend legs at knee to come to a rest on knee or knees.</li><li>
Lifting: demonstrates the ability to raise objects from a lower to a higher position or move objects horizontally from position-to-position.</li><li>
Pulling: demonstrates the ability to use upper extremities to exert force to draw, haul, or tug objects in a sustained motion.</li></ul>
AAP/EEO STATEMENT 
C&amp;W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&amp;W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. 
OTHER DUTIES 
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. 
Note: This job description includes the core responsibilities for C&amp;W. These duties may have slight modifications based on the regional location. 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $24.65 - $29.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Facilities Coordinator

Search 10000+ Property management coordinator jobs near you this December. New roles added regularly across leading industries. Apply today.