property management coordinator

Buyutna FSM Property Management

Job DescriptionWe are looking for a Property Management Coordinator to support our leasing and tenancy operations in Abu Dhabi. The ideal candidate will manage the full leasing documentation process, handle Tawtheeq registration, coordinate property viewings, and maintain accurate records for all tenancy activities. This role requires excellent organizational skills, attention to detail, and a professional approach to tenant communication.Key Responsibilities<ul><li>Coordinate and conduct property viewings with prospective tenants.</li><li>Prepare offer letters for leasing and secure necessary approvals and signatures.</li><li>Draft, process, and manage Tawtheeq registrations (Abu Dhabi tenancy contracts) through the official system.</li><li>Send finalized Tawtheeq documents to tenants via email.</li><li>Manage all lease documentation including new contracts, renewals, terminations, and amendments.</li><li>Monitor lease expiry dates and follow up with tenants regarding renewal or termination.</li><li>Prepare and process lease renewals and ensure Tawtheeq updates are completed.</li><li>Ensure all lease documents and supporting files are uploaded to Bitrix (or company database).</li><li>Maintain well-organized physical and digital filing systems for tenants and lease records.</li><li>Follow up on missing or incomplete documents to ensure compliance.</li><li>Respond to tenant inquiries and service requests professionally via phone and email.</li><li>Maintain regular follow-up with tenants on renewals, documentation, and pending issues.</li><li>Prepare and submit monthly reports on lease renewals, terminations, and tenancy activities.</li><li>Address tenant complaints or concerns professionally and coordinate timely resolutions.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 1 years of experience in property management, leasing coordination, or real estate administration (UAE experience preferred).</li><li>Familiarity with Tawtheeq system and Abu Dhabi tenancy regulations (required).</li><li>Strong computer skills including MS Office and Bitrix or similar CRM systems.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Fluent in English; Arabic is an advantage.</li><li>Professional, detail-oriented, and capable of working under pressure.</li></ul>Benefits<ul><li>Competitive salary package based on experience.</li><li>Opportunities for career growth within the property management and leasing department.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Property Management Coordinator

B2B Realty

<div>Field Coordinator &ndash; B2B Realty 
Job Description 
B2B Realty, a leading property management and brokerage firm, is seeking an exceptional Field Coordinator to join our growing team in Cleveland, Ohio. The ideal candidate will bring a strong background in field operations, logistics coordination, and process management. This role requires exceptional organizational skills, proactive problem-solving, and a commitment to operational excellence. As a Field Coordinator, you will play a key role in ensuring that property-related work orders, inspections, and preventative maintenance tasks are executed efficiently and accurately. You&rsquo;ll collaborate closely with vendors, property hosts, and internal operations teams to maintain service quality, meet performance metrics, and ensure the timely completion of all field-related activities. 
Note: This is a remote position and candidates will work U.S. business hours (EST). 
Responsibilities
<ul>
<li>Coordinate all property-related field work orders, ensuring completion within 24 hours to maintain operational efficiency.</li>
<li>Assign, track, and follow up with vendors and field personnel to ensure timely service delivery.</li>
<li>Review and verify completion reports, photos, and invoices for accuracy and compliance with company standards.</li>
</ul><ul><li>Manage seasonal preventative maintenance programs, including winterizations, HVAC tune-ups, snow and salt services, and fall cleanups.</li>
<li>Schedule and oversee semi-annual inspections, ensuring compliance with company protocols and maximizing revenue from inspection programs.</li>
<li>Proactively plan and execute maintenance activities to prevent emergencies and reduce long-term costs.</li>
</ul><ul><li>Collaborate with CSRs, vendors, and contractors to ensure smooth coordination of field tasks.</li>
<li>Process field requisitions and anticipate future needs to stay ahead of incoming PH orders.</li>
<li>Support vendor performance management by monitoring service quality and adherence to timelines.</li>
</ul><ul><li>Maintain organized tracking systems for work orders, inspections, and maintenance logs.</li>
<li>Identify process gaps and propose improvements to enhance coordination and response speed. 
</li>
<li>Report regularly on field operations metrics, including WO completion rates, inspection progress, and maintenance status.</li> 
</ul>
Requirements
<ul>
<li>Proven experience in field coordination, operations, or property management roles.</li>
<li>Strong organizational and coordination skills with the ability to handle multiple projects simultaneously.</li>
<li>Detail-oriented mindset with a commitment to consistency, efficiency, and quality control.</li>
<li>Excellent communication and problem-solving skills with a proactive approach.</li>
<li>Proficiency in Microsoft Office Suite and familiarity with property management software (e.g., AppFolio, Buildium, or similar).</li>
<li>Ability to work independently, remotely, and collaboratively across departments.</li>
<li>Strong understanding of maintenance processes, vendor management, and scheduling best practices.</li> 
</ul>
What We Offer
<ul>
<li>Performance-based incentives and bonuses tied to operational metrics.</li>
<li>Paid Time Off (PTO) and Parental Leave as per company policy.</li>
<li>Comprehensive training to fully equip you for success in your role.</li>
<li>Ongoing learning, mentorship, and professional growth opportunities within a supportive team environment.</li>
<li>A chance to play a key role in driving operational excellence across B2B Realty&rsquo;s growing property portfolio.</li></ul></div>

Field Coordinator

Ziprent

Start / Onboarding Coordinator (Remote &ndash; Pakistan)Company: Ziprent (a TurboTenant Company)Location: Remote &ndash; PakistanSchedule: Tuesday&ndash;Saturday | 6:00 AM&ndash;2:30 PM PST (7:00 PM&ndash;3:30 AM PKT)Type: Full-Time Contractor | English-Speaking Environment (U.S. Property Tech)About UsZiprent is part of TurboTenant &mdash; a U.S.-based property technology company on a mission to make renting easy and transparent for everyone.We live by our Be Better Virtues: Curious, Bold, Intentional, Empathetic, and Accountable. These principles guide how we serve customers, collaborate across borders, and continue to innovate in the property management space.We&rsquo;re now expanding our Pakistan-based team to help onboard new property owners and ensure a smooth experience from first contact to listing activation.About the RoleAs a Start / Onboarding Coordinator, you&rsquo;ll be the first impression of Ziprent for new property owners interested in our services. You&rsquo;ll respond to inquiries, explain our technology and process, and guide owners through onboarding until their listings go live.This role combines sales communication, customer success, and property listing coordination &mdash; ideal for someone who is confident, organized, and loves connecting with people in a professional, English-speaking environment.Key Responsibilities<ul><li>Convert inbound leads into active clients by explaining Ziprent&rsquo;s services and technology clearly and persuasively.</li><li>Respond promptly to 100% of new lead inquiries within two business hours.</li><li>Handle calls and emails professionally:</li><li>Maintain a 95% or higher call answer rate.</li><li>Send ~70 professional, high-quality email replies per shift (1,400 per month).</li><li>Follow up on inactive leads and overcome objections with professionalism and confidence.</li><li>Coordinate listing activation by working with field teams for photos, access, and compliance data.</li><li>Ensure listings meet habitability and fair housing standards prior to publishing.</li><li>Update CRM threads and dashboards accurately for cross-department visibility.</li><li>Support underperforming listings with market insights and pricing guidance.</li></ul>What You&rsquo;ll Need to Succeed<ul><li>Fluent, neutral English accent (U.S.-friendly) &mdash; absolutely required.</li><li>Strong, polished written English with impeccable grammar and tone.</li><li>1&ndash;2 years of customer-facing sales or support experience (real estate, SaaS, or property management preferred).</li><li>Comfortable with CRM systems, Google Workspace, and multiple communication tools.</li><li>Highly organized, detail-oriented, and goal-driven.</li><li>Self-motivated with excellent time management and the ability to work independently.</li><li>Stable, high-speed internet connection and quiet, professional workspace.</li><li>Open to feedback and eager to learn &mdash; you&rsquo;ll receive consistent coaching and development support.</li><li>Experience with U.S. clients or property management systems.</li></ul>Work Environment<ul><li>Fully remote &mdash; based in Pakistan, collaborating daily with U.S. teams.</li><li>Workdays: Tuesday&ndash;Saturday (to align with the U.S. business week).</li><li>Hours: 6:00 AM&ndash;2:30 PM PST / 7:00 PM&ndash;3:30 AM PKT.</li><li>You&rsquo;ll be trained and onboarded by our international Start &amp; Onboarding team through Zoom, Slack, and Google Workspace.</li></ul>Why Join Us<ul><li>Work directly with a U.S. property technology leader in a high-growth, global environment.</li><li>Build your career in international client communication, property management, and onboarding operations.</li><li>Learn from experienced U.S. managers and gain exposure to real-world real estate processes.</li><li>Be part of a culture that values professionalism, growth, and meaningful impact.</li></ul>Job Type: Full-timePay: Rs1,000.00 - Rs1,500.00 per hourExpected hours: 40 per weekApplication Question(s): * Do you have at least 2 years of experience in a client-facing role serving U.S., UK, or Canadian customers?<ul><li>Is your spoken English completely neutral-accent and your written grammar at a native level?</li><li>Are you able to work a fixed U.S. business hours schedule, including weekends if required?</li></ul>Work Location: Remote

Start Coordinator (Property Management)

Zayed Sports City

<div>
 
 
 Job Overview:
 
 
 
 
 
 
 Zayed Sports City is seeking an experienced and highly motivated Property &amp; Leasing Coordinator to lead, coordinate and support effective property management across the organisation&rsquo;s portfolio, ensuring seamless operations, accurate reporting, proactive tenant relations, lease administration, and regulatory compliance.
 
 
 
 
 
 The role facilitates communication between tenants, internal teams, and external stakeholders to optimise property performance and tenant satisfaction and reports to the Operations Director.
 
 
 
 
 
 This role is critical to provide effective reporting and accurate documentation to support informed decision-making by management and help track key lease milestones, financial collections, and compliance metrics.
 
 
 
 
 
 The coordinators' ability to address tenant concerns promptly and coordinate operational needs to enhance tenant retention and property reputation is an important part of the role.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Property Coordination &amp; Tenant Relations
 
 <ul>
 <li>
 Serve as the primary point of contact for tenants, addressing routine inquiries, coordinating issue resolution, and maintaining positive tenant relationships.
 </li>
 <li>
 Conduct thorough move-in and move-out inspections and maintain comprehensive documentation including checklists and photographs.
 </li>
 <li>
 Maintain updated tenant records including trade licenses, insurance certificates, lease files, and correspondence.
 </li>
 <li>
 Coordinate tenant operational requirements such as parking allocation and communal space management, especially during special events.
 </li>
 </ul>
 
 
 
 
 Lease Administration &amp; Compliance
 
 <ul>
 <li>
 Maintain and regularly update a Lease Master Tracker capturing lease terms, key milestones (renewals, expiries), rental values, and compliance documentation.
 </li>
 <li>
 Liaise with relevant government authorities to ensure timely registration, renewals, and regulatory compliance (e.g., Tawtheeq).
 </li>
 <li>
 Monitor lease milestones and issue timely notifications in accordance with local tenancy laws and organisational policies.
 </li>
 </ul>
 
 
 
 
 Reporting &amp; Documentation
 
 <ul>
 <li>
 Prepare and present regular management reports on property status, leasing activity, tenant issues, and compliance metrics.
 </li>
 <li>
 Ensure lease agreements and related documentation are properly executed, archived, and accessible for audits.
 </li>
 <li>
 Collaborate closely with Finance, Legal, and Operations teams to support financial coordination and property management processes.
 </li>
 </ul>
 
 
 
 
 Financial Coordination &amp; Collections Support
 
 <ul>
 <li>
 Assist Finance in rent invoicing processes, payment tracking, and follow-up on overdue accounts.
 </li>
 <li>
 Escalate unresolved payment issues as appropriate following organizational protocols.
 </li>
 <li>
 Maintain accurate financial records related to rent collections and lease administration.
 </li>
 </ul>
 
 
 
 
 Property Maintenance &amp; Vendor Coordination
 
 <ul>
 <li>
 Act as liaison with maintenance and facilities teams to ensure timely handling of tenant maintenance requests and preventative maintenance schedules.
 </li>
 <li>
 Oversee vendor performance related to property upkeep and communal area maintenance, ensuring compliance with contractual obligations and quality standards.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, Real Estate, Property Management, or related field preferred.
 </li>
 <li>
 At least 3-5 years&rsquo; experience in property management or coordination roles, preferably with exposure to local regulatory frameworks.
 </li>
 <li>
 Strong knowledge of tenancy laws, property registration processes, and industry best practices.
 </li>
 <li>
 Demonstrated skills in reporting, tenant relations, documentation, and financial coordination essential.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is highly desirable.
 </li>
 <li>
 Proficiency with property management software and databases.
 </li>
 <li>
 Strong knowledge of lease administration, tenancy laws, and regulatory compliance.
 </li>
 <li>
 Expertise in documentation control, record keeping, and reporting.
 </li>
 <li>
 Ability to conduct property inspections with detailed condition reporting.
 </li>
 <li>
 Familiarity with government registration processes and permits management.
 </li>
 </ul>
</div>

Property & Leasing Coordinator

Tanmyah

Facilities Management (FM) Coordinator Job Description We are seeking a proactive and organized Facilities Management Coordinator to support the efficient operation and maintenance of our facilities. The ideal candidate will have strong administrative skills, a solid understanding of facilities processes, and a commitment to maintaining a safe and functional work environment. Key Details * Experience Required: 2 to 4 years in Facilities Management or a related coordination role. * Salary: 3,000 AED per month (All-inclusive) * Employment Type: Full-timeResponsibilities * Work Order Management: * Receive, log, prioritize, and dispatch maintenance and repair requests (work orders) through the FM system or relevant communication channels. * Follow up with internal staff and external vendors/contractors to ensure timely completion of all work orders. * Maintain accurate records of all maintenance activities, repairs, and service requests. * Vendor &amp; Contractor Coordination: * Assist in scheduling and coordinating third-party service providers (e.g., cleaning, HVAC, plumbing, electrical). * Monitor vendor performance and ensure compliance with service level agreements (SLAs) and safety regulations. * Process invoices and maintain updated records of vendor contracts and insurance documentation. * Administrative Support: * Manage and organize facilities documentation, including blueprints, equipment manuals, and maintenance logs. * Assist the FM Manager with budget tracking, expense reporting, and procurement of supplies/equipment. * Prepare regular status reports on facilities activities and maintenance backlog. * Operational Support: * Conduct routine site inspections to identify potential maintenance issues or safety hazards. * Assist in coordinating office moves, space planning, and minor renovation projects. * Ensure compliance with all local health, safety, and environmental regulations. Qualifications and Skills * Experience: 2-4 years of proven experience in facilities management, property management, or a similar administrative/coordination role. * Education: A diploma or bachelor&rsquo;s degree is preferred, ideally in Engineering, Facilities Management, Business Administration, or a related field. * Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with Computerized Maintenance Management Systems (CMMS) or FM software is a significant advantage. * Soft Skills: * Excellent communication (verbal and written) and interpersonal skills. * Strong organizational and time management abilities, with a capacity to multitask and prioritize effectively. * Problem-solving attitude and the ability to work independently under pressure.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

FM Coordinator

<div>Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work&reg;. At AMH, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life.
Join our team as an Eviction Coordinator a key role in administering residential evictions across various states. This position involves tracking and processing evictions in collaboration with property management teams, and internal/external counsel. The work is closely guided, and the challenges encountered are typically straightforward, requiring the explanation of facts, policies, and practices related to the job area.
Responsibilities:
<ul><li>Facilitate daily tasks in support of property management teams, in-house counsel, and local outside counsel. This includes processing and tracking evictions in various states and conducting first-level reviews of outside counsel billing.
</li><li>Use various systems and platforms to gather documents and information to prepare eviction files for legal staff.
</li><li>Develop and maintain files, databases, and systems to collect, store, and retrieve data. Generate reports for departmental business needs.
</li><li>Respond to queries and investigations, prepare summary reports for property management teams and legal staff. Identify and escalate key observations and provide outcomes to in-house and local counsel to ensure compliance and adherence to company policies and procedures.
</li><li>Support the legal department with research, data tracking projects, and drafting documents as assigned. Work collaboratively with all legal staff.
</li></ul>Requirements:
<ul><li>High school diploma required.
</li><li>Associate degree in Paralegal Studies and/or a related field is preferred.
</li><li>Minimum of 2 years of experience in real estate, property management, the legal industry, paralegal, and/or related required.
</li><li>A Paralegal Certificate is preferred.
</li><li>Confidentiality and attorney-client privilege should be maintained.
</li><li>Candidates should be comfortable managing a fast-paced, high volume of work.
</li><li>Proficiency in Excel/Smartsheet from novice to intermediate level is expected, along with the capacity to learn new software and multiple platforms.
</li><li>Excellent verbal and written communication skills are essential.
</li><li>Candidates should be capable of working independently and making sound decisions.
</li><li>Intermediate problem-solving and analytic skills are needed, with the capacity to act decisively in critical situations.
</li><li>All responsibilities should be carried out in an honest, ethical, and professional manner.
</li><li>Strong customer service skills are required.
</li></ul>Compensation
The anticipated pay range/scale for this position is $23.19 to $27.83 Hourly. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience.
Additional Compensation
This position is not eligible to receive additional compensation.
Perks and Benefits
Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.
CA Privacy Notice: To learn more about what information we collect when you apply for a job, and how we use that information, please see our CA Job Applicant Privacy Notice found at https://www.amh.com/ca-privacy-notice .
#LI-PH1</div>

Eviction Coordinator I

Ultimate Group

Guest Relations &amp; Booking Manager &ndash; Holiday Homes (Airbnb &amp; Booking.com Experienced Only)Company: Ultimate Retreat Holiday Homes Location: Dubai, UAE Job Type: Full-TimeAbout the Role:We are seeking a Guest Relations &amp; Booking Coordinator who has direct experience managing guest communication for holiday homes or short-term rentals. Please apply only if you have worked with Airbnb, Booking.com, or similar property management systems.Key Responsibilities:<ul><li>Manage daily communication with guests across Airbnb, Booking.com, and other OTA portals.</li><li>Share check-in and check-out instructions, collect guest IDs, and ensure DTCM compliance.</li><li>Coordinate with the cleaning and maintenance teams for guest readiness.</li><li>Respond to guest messages promptly, professionally, and politely.</li><li>Update booking calendars, monitor reviews, and maintain property listing accuracy.</li><li>Support management with daily booking reports and guest feedback follow-up.</li></ul>Required Skills &amp; Experience:<ul><li>Minimum 1 year experience in holiday homes / hotel front office / Airbnb guest management (mandatory).</li><li>Strong written and spoken English (Arabic or additional languages is a plus).</li><li>Familiar with Airbnb, Booking.com Extranet, DTCM system, WhatsApp Business, and Gmail.</li><li>Excellent communication and organizational skills.</li><li>Able to work independently and handle guest issues calmly and professionally.</li><li>Based in Dubai and available to join immediately (preferred).</li></ul>What We Offer:<ul><li>Competitive salary based on relevant experience.</li><li>Performance incentives for guest satisfaction.</li><li>Professional and friendly work environment.</li><li>Growth opportunities within the company.</li></ul>How to Apply:Interested candidates may apply directly through Indeed or send their CV to: info@ultimategroup.ae +971-586115258Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Al Rigga: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Holiday Homes Company: 1 year (Required)</li></ul>Location:<ul><li>Al Rigga (Required)</li></ul>

Operations Manager

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