proposal administrator

Carrier

<div>Exciting Things are Happening at NORESCO!
About Carrier
Carrier, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edge advancements in climate solutions such as temperature control, air quality and transportation, we improve lives, empower critical industries and ensure the safe transport of food, life-saving medicines and more. Since inventing modern air conditioning in 1902, we lead with purpose: enhancing the lives we live and the world we share. We continue to lead because of our world-class, inclusive workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com or follow Carrier on social media at @Carrier.
As one of the largest energy services companies in the U.S., NORESCO utilizes design-build and performance-based contracting vehicles to deliver energy and maintenance savings and significant infrastructure upgrades to existing facilities.
NORESCO develops energy infrastructure and efficiency solutions to meet each customer&rsquo;s individual financial, technical, operational, and sustainability objectives through a variety of project delivery methods and contract structures including Energy Savings Performance Contracts (ESPC), , Energy/Efficiency as a Service (EaaS) and Public-Private Partnerships (P3). In many cases these design-build projects are fully or partially funded through a combination of reduced operating costs and capital expenditures. It takes a unique combination of curiosity, creativity, collaboration, and technical ability to identify, develop, and implement solutions that include reliable sources of energy, resiliency, efficiency, decarbonization, renewable energy, and sustainability.
At NORESCO, we pride ourselves on the excellent relationships we maintain with our customers. We earn their trust and respect through listening and timely response to their needs and concerns. These relationships, along with hiring the best people and providing an environment where those people can do their best work to impact energy efficiency and slowing climate change. That is why NORESCO is a leader in the energy industry.
NORESCO is a Carrier Company. We offer competitive compensation and benefits packages.
About This Role
NORESCO is seeking a Proposal Administrator for our Energy Solutions (ES) group. The Proposal Administrator coordinates and manages the proposal development process from start to finish.
This role ensures compliance with RFP requirements, organizes timelines, and facilitates collaboration between sales, technical teams, and management. Responsibilities include preparing proposal documents, maintaining version control, tracking deliverables, and supporting quality reviews to ensure submissions are accurate, complete, and customer-focused.
Key Responsibilities<ul><li>
Collaborate with a multi-disciplinary team including sales, development, engineering, and other personnel on the writing, editing, document management, and production of proposals, detailed energy audits, presentations, and other customer communications.</li><li>
Review and provide editorial support for proposal content prepared by technical team members to ensure clarity, accuracy, and compliance.</li><li>
Work with team members on customer needs assessments, proposal win themes, and storyboarding to develop compelling and competitive submissions.</li><li>
Analyze solicitation requirements and establish proposal standards to ensure full compliance with procurement guidelines.</li><li>
Conduct research and coordinate with other departments to address proposal requirements effectively and craft persuasive, differentiating responses.</li><li>
Participate in customer presentation preparation, including slide development and supporting materials.</li><li>
Collaborate with Marketing to develop regional project references, resumes, and other boilerplate content for proposals.</li><li>
Build expertise in processes and procurement requirements associated with energy savings performance contracting and other contracting methods.</li><li>
Manage the procurement of supplies and resources required for document production.</li></ul>
Required Qualifications<ul><li>
Bachelor&rsquo;s degree</li><li>
5+ years of experience in proposal development, technical writing, or project coordination.</li></ul>
Preferred Qualifications<ul><li>
Bachelor&rsquo;s degree in English, Communications, Journalism, or Marketing preferred.</li><li>
Proposal writing and production experience preferred.</li><li>
Bachelor&rsquo;s degree in English, Communications, Journalism, or Marketing preferred.</li><li>
Proposal writing and production experience preferred.</li><li>
Advanced skills in Microsoft Word and PowerPoint for proposal development and presentations.</li><li>
Familiarity with SharePoint for document management and version control.</li><li>
Experience with Adobe Creative Suite applications (e.g., InDesign) for layout and design.</li><li>
Familiarity with the Shipley proposal process and best practices.</li><li>
Excellent writing, editing, and proofreading skills for technical and marketing content.</li><li>
Ability to craft persuasive, compliant, and differentiating responses to RFP/RFQ requirements.</li><li>
Strong attention to detail with the ability to consistently meet deadlines.</li><li>
Skilled in prioritizing tasks and managing multiple proposals simultaneously under tight timelines.</li><li>
Effective communication skills and ability to work collaboratively with multi-disciplinary teams (sales, engineering, marketing, legal).</li><li>
Ability to work independently while maintaining team alignment.</li><li>
Willingness to work outside normal business hours on occasion to meet proposal deadlines.</li><li>
Dependable, with excellent attendance, professional attitude, and ability to multi-task.</li><li>
Prior work with multi-disciplinary teams preferred in the energy services or construction industries.</li><li>
Prior collaboration with firms or team members outside one&rsquo;s own company preferred.</li><li>
Experience leveraging AI tools for content development, data analysis, or process automation particularly in proposal writing, compliance checks, and quality assurance.</li><li>
Some travel may be required.</li></ul>
Benefits 
Employees are eligible for benefits, including:<ul><li>
Health Care benefits: Medical, Dental, Vision; wellness incentives</li><li>
Retirement benefits</li><li>
Time Off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty; military leave; purchased vacation</li><li>
Disability: Short-term and long-term disability</li><li>
Life Insurance and Accidental Death and Dismemberment</li><li>
Tax-Advantaged Accounts: Health Savings Account; Healthcare Spending Account; Dependent Care Spending Account</li><li>
Tuition Assistance</li></ul>
To learn more about our benefits offering, please click here: Work With Us | Carrier Corporate The specific benefits available to any employee may vary depending on state and local laws and eligibility factors, such as date of hire and the applicability of collective bargaining agreements.
This position may be entitled to short-term cash incentives, subject to plan requirements.
Pay Range
The annual salary for this position is $98,750&ndash;$138,250. Factors which may affect pay within this range include, but are not limited to, skills, education, experience, and other unique qualifications of the successful candidate.
Applications will be accepted for at least 3 days from Job Posting Date. Job Posting Date: 03/05/2026
Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
Job Applicant's Privacy Notice:
Click on this link to read the Job Applicant's Privacy Notice</div>

Proposal Administrator

Wood

<div>
 
 Job Description
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 The Role
 
 
 This is an exciting opportunity for a detail‑oriented and organised Proposals Administrator to support the end‑to‑end development of proposal documents, ensuring timely delivery, accuracy, and compliance with client requirements. The ideal candidate will have experience in proposals coordination or administrative support within the engineering, oil &amp; gas, or energy sectors.
 
 
 Our Clients and Projects
 
 
 Designing the future. Transforming the world.
 
 
 Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
 
 
 We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the upstream and midstream oil and gas, onshore and offshore, gas‑to‑liquids, decarbonisation, and electrification markets. We pride ourselves on steady and predictable delivery, setting our sights on an exciting growth trajectory.
 
 
 Energy security, transition and supply have never been more important. You, our enabling teams, are at the forefront of transformative projects that are providing sustainable power to future generations. We bring low‑carbon concepts to reality.
 
 
 What we can offer
 
 
 <ul>
 <li>
 Meaningful and interesting projects: Delivered to high-profile clients across the Energy Sector
 </li>
 <li>
 Commitment to Diversity and Inclusion: We are actively committed to diversity and inclusion across our business
 </li>
 <li>
 Competitive remuneration package: Regular reviews to ensure alignment with the market
 </li>
 <li>
 Medical Insurance: Inpatient and outpatient medical cover
 </li>
 <li>
 Group Life and Personal Accident Insurance
 </li>
 <li>
 End of Service Gratuity in line with UAE Labour Law
 </li>
 <li>
 Employee Share Plan with company matching
 </li>
 <li>
 Long Service Award recognising employee dedication
 </li>
 <li>
 Commitment to continued professional development: Tailored development plans
 </li>
 <li>
 Global connections: Work with experts across the world
 </li>
 <li>
 Energy Transition Academy: Access to knowledge and systems shaping the future of energy
 
 
 </li>
 </ul>
 
 The Key Objectives For This Role Are
 
 
 
 <ul>
 <li>
 Support the full lifecycle of proposal development, from initial request through to submission
 </li>
 <li>
 Ensure all proposal documentation is accurate, well‑formatted, and compliant with client requirements
 </li>
 <li>
 Coordinate inputs from technical teams, commercial teams, and management
 </li>
 <li>
 Maintain and update proposal trackers, templates, and documentation libraries
 </li>
 <li>
 Assist in planning deadlines, ensuring timely delivery of all proposal submissions
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Key Accountabilities and Responsibilities:
 
 
 <ul>
 <li>
 Coordinate, organise and format proposal documents, including Pre‑Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and RFP submissions
 </li>
 <li>
 Track proposal schedules, deliverables, and internal approval processes
 </li>
 <li>
 Liaise with engineering, estimating, legal, and commercial teams to gather required inputs
 </li>
 <li>
 Review documents for consistency, clarity, and compliance with branding and client instructions
 </li>
 <li>
 Maintain accurate proposal records and data within internal systems
 </li>
 <li>
 Assist with layout, graphics, CV formatting, and quality checks
 </li>
 <li>
 Support development of standard proposal templates and content libraries
 </li>
 <li>
 Participate in lessons‑learned reviews to support continuous improvement
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 What makes you remarkable?
 
 
 At Wood, we welcome all talented individuals to consider joining our team. Even if you don&rsquo;t match every requirement, we encourage you to apply.
 
 
 
 Expected
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or related field
 </li>
 <li>
 0-1years of experience in proposals coordination or administrative support, ideally within engineering, oil &amp; gas, or EPC environments
 </li>
 <li>
 Strong written English, document formatting, and proofreading skills
 </li>
 <li>
 Excellent organisational and time management skills
 </li>
 <li>
 Proficiency in MS Office (Word, PowerPoint, Excel); experience with Adobe Acrobat is a plus
 </li>
 <li>
 Ability to work under pressure with tight deadlines
 </li>
 <li>
 High attention to detail and commitment to quality
 </li>
 <li>
 Strong interpersonal and communication skills
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Proposals Administrator (UAE National)

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Job Description
 
 
 
 AECOM are seeking a detail-oriented and organized
 
 Administrator - Bids &amp; Proposals
 
 to join our Strategy &amp; Growth team in Dubai, United Arab Emirates.
 
 
 In this role, you will serve as a key support function for our bids and proposals department, ensuring the timely and accurate preparation, coordination, and submission of competitive bids and proposals. You will work collaboratively with cross-functional teams to maintain compliance with submission requirements and support the overall success of our business development initiatives.
 
 <ul>
 <li>
 Coordinate the preparation and assembly of bid and proposal documents, ensuring all required components are included and properly formatted
 </li>
 <li>
 Maintain comprehensive bid calendars and track submission deadlines to ensure timely delivery of all proposals
 </li>
 <li>
 Organize and manage proposal documentation, including filing systems, databases, and digital repositories for easy retrieval and reference
 </li>
 <li>
 Communicate with internal stakeholders and external clients to gather necessary information and clarifications for bid submissions
 </li>
 <li>
 Review bid and proposal documents for accuracy, completeness, and compliance with client requirements and organizational standards
 </li>
 <li>
 Monitor and update bid tracking systems and maintain accurate records of all submissions and outcomes
 </li>
 <li>
 Provide administrative support during proposal presentations and client meetings
 </li>
 
 </ul>
 
 Qualifications
 
 
 
 Required Skills &amp; Experience:
 
 <ul>
 <li>
 2-3 years of experience in an administrative, bids, proposals, or business development support role
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Meticulous attention to detail and accuracy in document preparation
 </li>
 <li>
 Ability to work independently and collaboratively within a team environment
 </li>
 <li>
 Knowledge of bid and proposal processes and submission requirements
 </li>
 <li>
 Familiarity with document management and filing systems
 </li>
 
 </ul>
 Education:
 
 <ul>
 <li>
 A Bachelors Degree in business administrations / technical fields or a related subject
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10146442
 
 
 
 Business Line:
 
 Building Engineering
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Marketing &amp; Communications
 
 
 
 Work Location Model:
 
 Hybrid
 
 
 
</div>

Administrator - Bids & Proposals  إماراتيين (خلاصة القيد)

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. 
Job Description 
AECOM are seeking a detail-oriented and organized Administrator - Bids &amp; Proposals to join our Strategy &amp; Growth team in Dubai, United Arab Emirates.
In this role, you will serve as a key support function for our bids and proposals department, ensuring the timely and accurate preparation, coordination, and submission of competitive bids and proposals. You will work collaboratively with cross-functional teams to maintain compliance with submission requirements and support the overall success of our business development initiatives.<ul><li>
Coordinate the preparation and assembly of bid and proposal documents, ensuring all required components are included and properly formatted</li><li>
Maintain comprehensive bid calendars and track submission deadlines to ensure timely delivery of all proposals</li><li>
Organize and manage proposal documentation, including filing systems, databases, and digital repositories for easy retrieval and reference</li><li>
Communicate with internal stakeholders and external clients to gather necessary information and clarifications for bid submissions</li><li>
Review bid and proposal documents for accuracy, completeness, and compliance with client requirements and organizational standards</li><li>
Monitor and update bid tracking systems and maintain accurate records of all submissions and outcomes</li><li>
Provide administrative support during proposal presentations and client meetings</li></ul> 

Qualifications 
Required Skills &amp; Experience:<ul><li>
2-3 years of experience in an administrative, bids, proposals, or business development support role</li><li>
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously</li><li>
Excellent written and verbal communication skills</li><li>
Meticulous attention to detail and accuracy in document preparation</li><li>
Ability to work independently and collaboratively within a team environment</li><li>
Knowledge of bid and proposal processes and submission requirements</li><li>
Familiarity with document management and filing systems</li></ul>
Education:<ul><li>
A Bachelors Degree in business administrations / technical fields or a related subject</li></ul> 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Administrator - Bids & Proposals إماراتيين (خلاصة القيد)

Ariel Partners

<div>We are seeking a part-time, experienced, and detail-oriented Proposal Coordinator to join our team. This position plays a critical dual role in both managing the proposal development lifecycle. The ideal candidate will manage the proposal schedule, coordinate inputs, and drive team collaboration, ensuring timely, high-quality submissions. 
Strong Project Management are needed for this role, PMP is a Plus. 
 
This position requires excellent editing, coordination, and scheduling skills, along with a solid understanding of federal, state, and local procurement processes. 
 
RESPONSIBILITIES
<ul><li>Review RFPs/RFIs and related solicitation documents to identify key submission requirements, deadlines, and compliance criteria.</li>
<li>Coordinate all aspects of the proposal development life cycle, including managing proposal calendars, action item trackers, compliance matrices, and Color Team review schedules (Pink, Red, Gold).</li>
<li>Schedule, facilitate, and document proposal meetings and working sessions with internal teams and partners.</li>
<li>Liaise with capture managers, proposal managers, SMEs, and technical staff to collect and organize necessary content and documentation.</li>
<li>Monitor and enforce internal deadlines to ensure timely submission of proposal components.</li>
<li>Track team assignments and ensure accountability for content delivery and review activities.</li>
<li>Assist with editing and formatting proposal documents for consistency, clarity, and compliance.</li>
<li>Maintain and update a centralized proposal content library, including corporate capabilities, past performance templates, resumes, and reusable content.</li>
<li>Support the development and formatting of visual elements such as org charts, compliance matrices, and graphics, coordinating with graphic designers as needed.</li>
<li>Coordinate final production and packaging of proposals (electronic and/or hard copy), ensuring compliance with submission instructions.</li>
<li>Facilitate and support Color Team reviews, compile reviewer comments, and track incorporation of feedback.</li>
<li>Monitor and apply industry best practices aligned with Shipley or APMP standards to improve proposal coordination processes.</li>
<li>Track submission outcomes and support post-submission activities such as debriefings and lessons learned sessions.</li>
</ul>
 
QUALIFICATIONS
<ul><li>Bachelor&rsquo;s degree in English, Journalism, Communications, Marketing, Business, or a related field.</li>
<li>3+ years of experience coordinating government and/or commercial proposals (Federal, State, Local preferred).</li>
<li>Proven experience with proposal management and coordination, including scheduling, tracking inputs, and facilitating team communication.</li>
<li>Familiarity with proposal development methodologies such as Shipley or APMP.</li>
<li>Strong editing, communication, and organizational skills.</li>
<li>Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment.</li>
<li>Proficiency with Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and tools such as SharePoint, Teams, RFPIO, Loopio, or similar.</li>
<li>Familiarity with GSA Schedules, IDIQs, BPAs, and federal acquisition regulations is a plus.</li>
<li>Experience with NASA SEWP, GSA MAS, or other contract vehicles is a bonus.</li>
<li>Self-starter with the ability to work independently and collaboratively across cross-functional teams.</li>
<li>Strong attention to detail, time management, and multitasking skills.</li>
</ul>
 
Preferred Certifications
<ul><li>APMP Foundation Certification or higher (preferred but not required)</li></ul> 
 
 
If you are interested in getting more information about this opportunity, please contact Irina Rozenberg Recruiting@arielpartners.com at your earliest convenience. 
 
At Ariel Partners, we solve the most difficult problems that inhibit technology from enabling our customers to achieve their goals. Our vision is to be recognized by our stakeholders as an elite provider of IT solutions, so when they have their biggest challenges, we are on their short list. We are looking for team members who share our values of: Integrity to do the right thing even when it hurts; Commitment to the long-term success and happiness of our customers, our people, and our partners; Courage to take on difficult challenges, accept new ideas, and accept incremental failure; and the constant pursuit of Excellence. Ariel Partners is an Equal Opportunity Employer in accordance with federal, state, and local laws.</div>

Proposal Coordinator (Part Time)

Sabre Systems

<div>Responsibilities:

Sabre Systems is seeking a highly organized and detail-driven Proposal Support Analyst to join our proposal development team. In this role, you will play a hands-on part in supporting federal government proposal efforts across the full lifecycle, from early planning and coordination through final submission. Working alongside Proposal Managers, Subject Matter Experts, Technical Writers, and subcontractor partners, you will help ensure our proposals are compliant, polished, and delivered on time. This is a hybrid position requiring local presence in the Patuxent River Naval Air Station area with an expectation of working in the office approximately three days per week.<div>
Key Responsibilities:</div>
Proposal Planning and Coordination:<ul><li>
Support multiple concurrent proposal efforts across all phases of the proposal lifecycle, including pre-RFP planning, RFP release, proposal development, and final submission</li><li>
Manage data calls across internal teams and external subcontractor/teaming partners, including issuance, tracking, follow-up, and ensuring completeness of all responses</li><li>
Develop and maintain proposal schedules, action item trackers, compliance matrices, and deliverable checklists</li><li>
Track assignments, deadlines, and dependencies; proactively follow up to ensure timely completion and flag risks or gaps to the appropriate team members</li><li>
Support proposal kickoff meetings, daily status calls, color team reviews, and other proposal-related meetings; assist with facilitation and documentation as needed</li></ul>
Compliance and Quality:<ul><li>
Support RFP reviews and assist with the development of compliance matrices aligned to evaluation criteria in Sections L and M</li><li>
Assist with compliance checks across proposal volumes to ensure all solicitation requirements are addressed</li><li>
Support adherence to corporate branding, formatting, and quality standards throughout the development process</li></ul>
Editing Support:<ul><li>
Support the development of proposal content including executive summaries, transition plans, management plans, and contributor resumes</li><li>
Assist with creating templates, document formatting, proofreading, and integration of inputs across proposal volumes to produce cohesive, professional deliverables</li><li>
Review and refine RFI responses, white papers, and other proposal-related documents as needed</li></ul>
Proposal Production and Submission:<ul><li>
Manage proposal artifacts and maintain proper version control within SharePoint and other proposal repositories</li><li>
Support final production activities including file organization, naming conventions, and preparation of submission packages</li></ul>
Content Library and Knowledge Management:<ul><li>
Organize and maintain the internal proposal content library, including past performance summaries, proposal resumes, executive summaries, transition plans, management plans, and technical content</li><li>
Collaborate with Subject Matter Experts, Strategic Advisors, and Proposal Managers to ensure library content is regularly reviewed and kept current</li><li>
Partner with the Marketing team to support marketing materials and website content as needed</li><li>
Support continuous improvement of proposal processes, tools, and templates; assist with lessons learned documentation and post-submittal hot wash sessions</li></ul>
Qualifications:
<div>
Requirements:</div><ul><li>
High school diploma required; some college preferred</li><li>
Minimum of three years of administrative or proposal support experience, ideally within a government contracting environment</li><li>
Demonstrate resourcefulness and critical thinking skills to independently assess challenges, evaluate options, and drive toward solutions in a fast-paced proposal environment</li><li>
Excellent written and verbal communication skills, with strong editing, proofreading, and attention to detail</li><li>
Demonstrated ability to manage multiple priorities in a fast-paced environment with strict deadlines; must be able to work some evenings and weekends during peak proposal periods</li><li>
Proficiency with SharePoint or similar document management platforms; familiarity with proposal development tools is a plus</li><li>
Dependable, flexible, and professional, with the ability to work effectively across all levels of an organization &mdash; from executive leadership to technical subject matter experts and external partners</li><li>
Solid understanding of federal proposal processes, RFP structures, and government contracting fundamentals is a plus</li><li>
Collaborative team player with a service-oriented mindset and a commitment to quality</li><li>
An active DoD Secret Clearance or higher is required.</li><li>
Must be a U.S. Citizen</li></ul><div>
#LI-EN1</div>
Overview:
<div>
Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.</div><div> 
</div><div>With over three decades in business, Sabre Systems, LLC remains committed to our small business values and a people-first philosophy. We foster a welcoming, inclusive culture that values diverse perspectives and encourages open communication. Our collaborative environment supports continuous learning and professional growth at all levels. We prioritize the health, well-being, and success of our employees, offering comprehensive, evolving benefits designed to meet their diverse needs. Join us and be part of a thriving, people-driven culture.</div><div></div><div> 
We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.</div><div></div><div> 
EEO Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor</div><div></div><div> 
Beware of employment scams&mdash;Sabre Systems will never request payment, extend offers without an interview, or contact you from an email that doesn&rsquo;t end in @sabresystems.com; always apply directly at https://careers.sabresystems.com/.</div></div>

Proposal Support Analyst

Osmose

<div>
 Osmose Utilities is seeking a
 
 Contract Administrator
 
 for a
 
 in office M-F in downtown Atlanta. Must demonstrate
 
 detail-oriented and organized individual to join our team as a . The Contract Administrator will be responsible for managing all aspects of the contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. The ideal candidate will be proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Contract Management: Oversee the entire contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives.
 </li>
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 Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.
 </li>
 <li>
 Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.
 </li>
 <li>
 Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.
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 Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.
 </li>
 <li>
 Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract-related inquiries and facilitate effective communication between parties.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Must be authorized to work in US without sponsorship.
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 Associate or bachelor&rsquo;s degree in related field or proven experience working in contract administration, proposal management, legal compliance, or a related field.
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 Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
 </li>
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 High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
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 <li>
 Proficiency in contract management software and Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently with minimal supervision and collaborate effectively in a team environment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, climb stairs, sit and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must be able to lift up to 10 pounds.
 
 
 
 Work Environment
 
 
 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The noise level may increase in certain areas of the Company locations.
 
 
 
 About Osmose
 
 
 
 Osmose is the market-leading provider of critical resiliency, assessment, and restoration services for electric transmission, distribution, and telecommunications companies.
 
 
 
 Benefits
 
 
 
 Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:
 
 
 <ul>
 <li>
 Medical Insurance and Health Savings Account with company contribution
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 Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!
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 401(k) with excellent company match
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 Paid time off (vacation, sick, floating holidays)
 
 
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 </ul>
 
 Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet
 
 
 
 Req ID xxx
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