proposal coordinator

Marco Technologies

<div>POSITION SUMMARY/OBJECTIVE 
The Proposal Coordinator is responsible for the organization of the proposal documentation process. This position is responsible for reviewing RFx's and requirements, collaborating with various teams to gather necessary response information, manage timelines, ensure compliance with client requirements and oversee the creation, revision and submission of proposals. This position is also responsible for developing proposal content and managing the RFP response libraries.<div> 

ESSENTIAL FUNCTIONS 
<ul><li>Provide project coordination with sales team and support resources, schedule meetings, manage timelines, and assign tasks to include:</li><li>Review Request for Proposals (RFPs, RFQs, RFIs, etc.) and any applicable attachments. Determine RFP response format and documentation based on the client's requirements/response structure and evaluation criteria.</li><li>Schedule meetings and collaborate with sales and sales management, service management, finance, administration, and consultants to prepare proposal responses.</li><li>Contact sales leadership, service leadership, finance, legal and other SMEs, as needed, to review vendor requirements as specified in the RFP and provide approval or exception.</li><li>Proofread all aspects of proposal content and supporting marketing content for accuracy.</li><li>Prepare final proposal response based on RFP requirements (i.e. electronic, hard copy, portal).</li><li>Respond to RFP support inbox requests.</li><li>Provide strategies on aligning RFP content and graphics with the buyer's journey and implementing them into the various solutions.</li><li>Develop, modify, and maintain the RFP library content with subject matter experts to enhance proposal responses and manage frequency of the content updates to ensure accuracy.</li><li>Develop, modify, and maintain the RFP Q&amp;A response library with subject matter experts for consistency in proposal responses.</li><li>Schedule and lead monthly meetings to review recent RFP library updates and project efficiencies within the team.</li><li>Schedule monthly meetings with other teams to present their processes with the proposal coordinator team.</li><li>Gather employee information and update technical qualifications by solution in SharePoint and conduct semi-annual review.</li><li>Review and maintain the Sales Collateral library content with subject matter experts and Vye (outsourced marketing team) to ensure accuracy.</li><li>Create print device location maps in Visio.</li><li>Assist in providing content for RFP PPT presentations.</li><li>Assist in providing RFP workflow training for new sales hires and acquisition sales team as requested.</li><li>Review proposal coordinator and sales training documentation and provide suggestions to manager.</li><li>Assist in creating process standards to continually improve and streamline the proposal process.</li><li>Provide assistance with administrative project requests.</li></ul></div>
<ul><li>Accurately maintain documentation and comply with administrative procedures on a timely basis to include time entry.</li><li>Attend required company and departmental meetings.</li><li>Act in accordance with Marco policies and procedures as set forth in the Employee Handbook.</li><li>Perform other related duties as assigned.</li></ul><div> 

QUALIFICATIONS 
Education and Experience 
<ul><li>An associate degree and two years of relevant experience; or equivalent combination of education and experience.</li></ul></div> 

REQUIRED SKILLS 
1. Proficiency with business collaboration tools such as MS Office applications including Word, Excel, and Outlook. 
2. Strong writing skills and verbal communication. 
3. Excellent project coordination skills, with the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities. 
4. Excellent customer service skills with both internal and external clients. 
5. Ability to effectively collaborate with multiple team members in a fast-paced environment. 
6. Strong proofreading skills and demonstrates attention to detail. 
7. Self-starter with the ability to exercise independent judgement. 
 
Compensation: $24.98-$38.72 Hourly</div>

Proposal Coordinator

Toole Design Group

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Columbus team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $68,000 to $73,000 for this position.
Apply here!
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Portland team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $72,000 to $77,000 for this position.
Apply here!
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Seattle team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral. 
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $80,000 to $85,000 for this position.
Apply here! 
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Raleigh team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $68,000 to $73,000 for this position.
Apply here!
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Denver team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $76,000 to $81,000 for this position.
Apply here!
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

<div>Description:

Proposal Coordinator
Design streets that move people&mdash;not just cars. 
At Toole Design, we&rsquo;re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We&rsquo;re looking for a Proposal Coordinator to join our Atlanta team, someone who&rsquo;s energized to support and strengthen impactful roadway and active transportation projects from behind the scenes&mdash;bringing operational excellence that helps our mission and values come to life.
Why You&rsquo;ll Love Working Here
We&rsquo;re a purpose-driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you&rsquo;ll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.
We offer:<ul><li>
A collaborative, inclusive culture that supports your growth and advancement</li><li>
A flexible hybrid schedule: 3 days in the office and 2 days remotely</li><li>
8 paid holidays; and 16 days of PTO accrued annually</li><li>
Competitive salary, excellent benefits, and transportation perks: Benefits and Support</li><li>
The opportunity to support projects that improve lives&mdash;advancing safe, inclusive design grounded in ethics, empathy, and equity</li></ul>
What You&rsquo;ll Do
You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design&rsquo;s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.
Join Us. Make an Impact. 
We&rsquo;re proud to be an ENR Top 500 design firm with one of the lowest turnover rates in the industry. If you&rsquo;re ready to do meaningful work with a supportive, talented team&mdash;apply today.
We are targeting a salary range of $70,000 to $75,000 for this position.
Apply here!
Questions, assistance or accommodations? Contact HR@tooledesign.com or call 301-927-1900, press 5.
At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities &ndash; people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between &ndash; to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).
For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.
Requirements:

What You Bring:<ul><li>
A bachelor&rsquo;s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree</li><li>
Three to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team</li><li>
Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)</li><li>
Basic experience with Illustrator and Photoshop</li><li>
Excellent attention to detail and ability to multitask</li><li>
Exceptional organizational skills</li><li>
A collaborative approach to generating strategies and developing creative solutions</li></ul></div>

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