proposal coordinator

Cinquini & Passarino, Inc.

<p>Cinquini &amp; Passarino is a Santa Rosa-based land surveying firm leveraging cutting-edge geospatial technology to meet client needs across private, commercial, local, state, federal, hydrographic, and railroad sectors. Our success is based on our responsiveness to clients, the ability to provide innovative solutions, and our top-quality staff. Ultimately, perfecting geospatial services is a result of our innovative team.</p><p><b>Desired Candidate Profile</b></p><p>We are seeking an innovative business development and proposal coordinator who excels in fast-paced environments, embraces challenges, and is motivated to make a meaningful impact within our growing firm. This candidate will spearhead growth initiatives and expand our presence within the AEC industry. This role is ideal for someone passionate about building strategic partnerships, enhancing brand visibility, and helping both our firm and our AEC collaborators grow through meaningful connections and shared opportunities. Ideal candidates enjoy collaborating with others, possess a proactive attitude, and are passionate about contributing to team success through creative problem-solving and dedication.</p><p><b>Overview</b></p><p>As a Business Development Coordinator, you will be working closely with senior technical staff to identify opportunities, prepare responsive statements of qualifications and proposals, prepare project presentations when needed and assist with other proposal tracking items. Your effective communication skills will be utilized while assisting the technical staff prepare compelling and visually pleasing proposal documents.</p><p><b>Requirements</b></p><p>You are a creative, well organized and self-motivated individual. To be seriously considered for this role, please have the following in regard to:</p><p>&middot; <b>Experience:</b> You should have three to five years of experience, preferably in the A/E/C market sector, excellent verbal and written communications skills, and a track record of working in a team environment. Knowledgeable in writing proposals and use of federal SF330 forms is a bonus.</p><p>&middot; <b>Education:</b> A bachelor&rsquo;s degree in marketing, communication, journalism or other related field preferred; however, an associate degree and other work experience will be considered.</p><p>&middot; <b>Skills:</b> You must have solid communication skills and be able to convey ideas in a clear and concise manner. Knowledge and proficiency using Office365, Teams, and CRM software. Knowledge of Adobe or similar software is desired.</p><p>&middot; <b>Characteristics:</b> You are self-motivated and can learn, mentor, and innovate while working in a team environment. You are curious and look to grow as a professional. You are well organized, pay attention to details and have a positive attitude.</p><p>&middot; <b>Understanding: </b> Have knowledge of the Land Surveying profession and how it integrates into A/E/C workflows is desirable</p><p><b>Responsibilities</b></p><p>As a Business Development &amp; Proposal Coordinator at Cinquini &amp; Passarino, you will identify and cultivate relationships with architecture, engineering, and construction firms to generate new business opportunities, develop and execute strategic outreach plans to position the firm as a trusted partner in land surveying services. Identify and represent the firm at industry events, conferences, and networking functions to build visibility and foster collaboration, and monitor industry trends and project pipelines to proactively engage potential clients and partners. You will work closely with our technical staff to respond to requests for proposals including preparing statements of qualifications and proposal, strategic assembly of resumes, CRM maintenance, development of graphics and other visual aids. Other responsibilities include implementing marketing campaigns that highlight our firm's diverse expertise, project history and value to A/E/C partners, overseeing digital marketing efforts through social media, the company website, SEO and email newsletters, and analyzing marketing performance metrics to refine strategies and improve ROI.</p><p><b>Benefits</b></p><p>At C&amp;P, we ask a lot of our professionals, which is why we give so much in return. In addition to your competitive salary; medical, dental and vision; matching 401(k), profit sharing and bonuses, we provide some additional perks:</p><p>&middot; <b>Flexibility:</b> We know the importance of work-life balance and can provide a flexible work schedule.</p><p>&middot; <b>Appreciation:</b> Even the best need breaks, which is why we have staff appreciation events throughout the year.</p><p>&middot; <b>Technology:</b> Like tech? So do we. We maintain the latest versions of hardware and software so you are never left behind.</p><p>&middot; <b>Wellness:</b> We want you to be comfortable. Need a sit-stand workstation? No problem.</p><p>&middot; <b>Education:</b> We never stop learning. Whether through our in-house training program or outside education opportunities, you will be encouraged to continually develop your geospatial and professional knowledge.</p><p>&middot; <b>Opportunity:</b> We provide opportunities for career development and advancement.</p><p><b>Salary</b></p><p>The base salary pay range for this position is $30 to $40 per hour depending on qualifications and experience. This information is provided per California Senate Bill 1162</p><p>Pay: $30.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Business Development & Proposal Coordinator

Brown and Root Industrial Services

Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
<br><br>
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
<br><br>
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
<br><br>
<b>BENEFITS:</b> Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.
<br><br>
<b>Requirements:</b><br>
Assist in the preparation and formatting of proposals, including organizing content, proofreading, and editing to ensure accuracy and consistency. Coordinate with internal teams to gather necessary information and materials for inclusion in proposals, such as project descriptions, resumes, and financial data. Maintain proposal templates, boilerplate content, and other resources to facilitate efficient proposal development. Manage the proposal schedule/calendar to ensure deadlines are met and submissions are completed in a timely manner. Support the proposal review process by distributing proposal drafts, collecting feedback, and incorporating revisions as needed. Assist with the assembly and packaging of proposal documents for submission, including printing, binding, and mailing or electronic delivery. Track proposal activity and outcomes, maintaining records of proposal submissions, wins, losses, and lessons learned for continuous improvement. Provide general administrative support to the Proposals team, including organizing meetings, managing calendars, and handling correspondence. Assist with special projects and initiatives related to proposal development and business development as assigned by the Proposal Manager or other team members. Ensure compliance with company policies, procedures, and standards for proposal development and submission.
<br><br>
Proven experience as an administrative assistant or similar role, preferably in a proposals or business development environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and familiarity with proposal management software/tools. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills, with a keen eye for detail and accuracy. Ability to work effectively both independently and as part of a team, collaborating with colleagues across departments. Proactive attitude and willingness to take initiative to support proposal development objectives. A bachelor's degree in business administration, marketing, communications, or a related field is preferred but not required.
<br><br>
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
<br><br>
<b>BENEFITS:</b> Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Admin Assistant - Proposals

M/s Partners in Development (PID) Planners & Enginners

<p>M/s Partners in Development (PID) Engineering Consultants looking for a &ldquo;Proposal Writer&rdquo; position having proven track record and experience in preparing and writing Technical &amp; Financial proposals required for Peshawar Office<b>.</b></p><p><b>Qualification&amp; Experience: </b></p><ul><li>Must have a Bachelor&rsquo;s Degree in Communications, Journalism, English or a related field</li><li>Having 3-7 years of related working experience as a Proposal Writer.</li><li>Familiarity and experience with engineering consultancy firm for government/non-government contracting will be preferred.</li><li>Excellent writing skills, strong ability to summarize and organize data concisely are required.</li><li>Strong computer skills are required.</li><li>Proven ability to perform in a technical role, possess good written and oral communication skills</li></ul><p><b>Responsibilities:</b></p><ul><li>Review Request for Proposals (RFPs) to develop proposal plan and start organizing the required materials.</li><li>Develop proposal outline, compliance matrix, and proposal schedule</li><li>Gather information by interviewing Subject Matter Experts and write various proposal sections, including executive summaries, past performance/qualification summaries and resumes</li><li>Review/rewrite proposal inputs and coordinate with management personnel to ensure accuracy</li><li>Create and maintain a proposal library/database &ndash; both hard copy and electronic</li><li>Maintain inventory of all opportunities- past, present and future</li><li>Maintain contract matrix and keep past performance information up to date</li><li>Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases</li><li>Gather proposal information by identifying sources of information; coordinate submissions and collections; identify and communicate risks associated with proposals</li></ul><p>Job Types: Full-time, Contract</p><p>Work Location: In person</p>

Proposal Writer

MT & ASSOCIATES, LLC

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Business Development / Contracts Administrator</b><br>
</div><div><b>Position Overview</b></div>
<div><b>This role is for an experienced Contracts Administrator who wants to put their federal contracting and business development expertise to work in a fast-moving, high-impact environment.</b> You thrive on deadlines, precision, and ownership, and you&rsquo;re ready to support government contracting, proposals, and compliance work where your skills truly matter.<br>
</div><div>This is not an entry-level position. The ideal candidate brings strong writing and compliance skills, can manage contract deliverables independently, and takes full ownership of outcomes with minimal oversight.</div>
<div>
<br>
MT &amp; Associates (MT&amp;A) is a woman-owned sign language and accessibility solutions firm building an A+ team of dynamic and detail-oriented professionals. We serve the Deaf community and our Partners by ensuring every message is heard and understood and delivered with ease and excellence.<br>
</div><div><b>Why We Love Working at MT&amp;A</b></div>
<ul><li>We take ownership, follow through, and support each other as a small, high-performing team</li>
<li>We care about the details because our work impacts real people</li>
<li>We value initiative, problem-solving, and staying calm when things change</li>
<li>Ideas matter and lead to real improvements</li>
<li>We offer competitive pay, health insurance, and paid time off</li>
</ul><div><b>Position Summary</b></div>
<div>This role is well suited for a strategic, detail-oriented professional who can identify and evaluate contract opportunities, manage bids in alignment with established processes, and continuously refine procedures for greater efficiency and effectiveness. The position supports business development across all areas of MT&amp;A&rsquo;s growth, including government and private industries, and may involve meeting one-on-one with clients, creating marketing materials and advertisements, and contributing to initiatives that directly influence organizational growth.<br>
</div><div><b>Key Responsibilities</b><br>
</div><div>Contracts &amp; Proposal Support</div>
<ul><li>Assist with government contracting activities including acquisitions, proposal support, and contract documentation</li>
<li>Support the development of capability statements, compliance matrices, and proposal packages</li>
<li>Draft and organize past performance narratives, resumes, and required submission materials</li>
<li>Track deliverables, modifications, and contract requirements to ensure timely compliance</li>
</ul><div>Document &amp; Process Management</div>
<ul><li>Maintain strong document control processes across contracts and proposals</li>
<li>Manage deadlines, version tracking, and internal review workflows</li>
<li>Ensure accuracy and attention to detail across all written deliverables</li>
<li>Standard operating procedures (SOP)</li>
</ul><div>Administrative &amp; Client Support</div>
<ul><li>Provide invoicing and contract administration support as needed</li>
<li>Coordinate communication with internal stakeholders and external partners</li>
<li>Support outreach and relationship-building efforts within the contracting space</li>
<li>Other duties as assigned</li>
</ul><div>Marketing</div>
<ul><li>Website data is current and relevant</li>
<li>Marketing messages are in line with business growth areas</li>
<li>Marketing plans organized and delivered on time</li>
</ul>
<div></div><div><b>Required Experience (Mandatory)</b></div>
<div>We are seeking someone who can contribute immediately without starting from zero. Applicants must have prior experience in one or more of the following areas:</div>
<ul><li>Government contracting or federal acquisitions</li>
<li>Proposal support or contract administration</li>
<li>Past performance write-ups, compliance documentation, or capability statements</li>
<li>Deliverable tracking, invoicing support, or modification management</li>
</ul>
<div></div><div><b>Key Traits &amp; Expectations</b><br>
</div><div>The ideal candidate is:</div>
<ul><li>Ownership-driven, process-minded, and accountable from start to finish</li>
<li>Clear, professional, and trusted for accuracy and consistency</li>
<li>Detail-obsessed with strong writing skills and respect for compliance</li>
<li>Deadline-driven, calm under pressure, and effective across competing priorities</li>
<li>Proactive, solutions-focused, and comfortable building relationships in a fast-paced environment</li></ul><br>
<div><br>
</div><div><b>Systems &amp; Tools Familiarity</b><br>
</div><div>Experience with the following is strongly preferred:</div>
<ul><li>GovWin</li>
<li>FPDS</li>
<li>USASpending.gov</li>
<li>SAM.gov</li>
<li>CRM platforms</li>
<li>Microsoft Office Suite</li>
<li>Familiarity with FAR (Federal Acquisition Regulation) requirements</li>
</ul>
<div></div><div><b>Work Environment</b></div>
<ul><li>Fully remote role</li>
<li>Must be comfortable working on camera</li>
<li>Occasional travel may be required depending on contract needs</li>
</ul><div>Remote/Hybrid (onsite isn&rsquo;t typical, but might occur)<br>
Salary: $50,000 - $55,000 per year<br>
</div><div>If you read this and said HECK YES - don&rsquo;t wait! Apply now and let&rsquo;s make communication more human, together.<br>
<br>
NOTE: If you're selected for the first round of interviews, you will be contacted to submit a video answering preliminary questions. Email communications will be sent via Career Plug.</div><div><br>
<br>
</div></div><div></div><p>Flexible work from home options available.</p></div>

Business Development / Contracts Administrator

Bailasan Grove Company

<p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage company registration and prequalification on tendering platforms</li><li>Maintain and update the company profile and tender documentation</li><li>Establish automated pricing system for company </li><li>Establish tendering role and specification for company </li><li>Prepare and submit tender proposals with new solutions in submitted proposal for project owner</li><li>Review tender documents, drawings, and technical specifications</li><li>Analyze project scope, risks, and opportunities</li><li>Prepare detailed cost estimates, budgets, and pricing proposals</li><li>Conduct quantity take-offs and evaluate supplier/subcontractor quotations</li><li>Develop competitive and accurate pricing strategies</li><li>Coordinate with engineering, procurement, and project teams</li><li>Prepare and submit compliant technical and commercial proposals on time</li><li>Ensure adherence to client requirements and company standards</li><li>Respond to client queries and support negotiation processes</li><li>Manage technical documentation, including drawings and material submittals</li><li>Support procurement by verifying technical compliance of materials and equipment</li><li>Resolve technical issues and discrepancies during tendering and execution stages</li></ul><p><strong>Skills &amp; Requirements:</strong></p><ul><li>Strong knowledge of estimation and tendering processes</li><li>Good understanding of construction, landscaping, or engineering projects</li><li>Proficiency in Excel and estimation software</li><li>Strong analytical and problem-solving skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication and teamwork skills</li></ul><p> </p><p> </p><p> </p><p> </p><p> </p>

Tendering/Pricing Engineer

Sterile Services

<div>Description:
<p><b>
About Sterile Services Co. (SSC)</b></p><p>
Sterile Services Co. (SSC) is a growing professional services firm supporting federal, state, and commercial clients in highly regulated environments. SSC provides program and project management (PMO), logistics and supply chain operations, facilities operations and maintenance, and administrative and management support services to government agencies and commercial partners. The company holds multiple federal socio-economic certifications, and continues to expand its footprint across the federal marketplace through strategic partnerships and competitive proposal submissions. As SSC continues to grow, we are strengthening our internal proposal and business development capabilities to support consistent pursuit of federal opportunities and high-quality proposal submissions.</p><p><b>
Why Join Us?</b></p><p>
This position offers the opportunity to play a meaningful role in the growth of a federal contractor that is actively expanding its presence across multiple agencies. The selected candidate will have the opportunity to take ownership of the proposal writing process, contribute directly to new business pursuits, and work closely with company leadership to help shape SSC&rsquo;s proposal development capability. For proposal professionals who enjoy working in a collaborative environment and want the ability to make a visible impact, this role offers both responsibility and room for professional growth.</p>
Requirements:
<p>
We are seeking a Business Development/Capture Analyst to support opportunity identification, capture execution, and proposal development across multiple federal programs. This is an entry-level analyst position intended for candidates seeking a career in federal business development, capture management, or proposal operations. The incumbent will work under the direction of senior Business Development and Capture leaders and will gain exposure to the full federal acquisition lifecycle.</p><p><b>
Duties/Responsibilities:</b></p><ul><li>
Monitor federal opportunity sources such as SAM.gov, agency forecasts, FPDS, GovWin, and industry announcements</li><li>
Assist with identification, qualification, and tracking of federal contracting opportunities</li><li>
Conduct customer, incumbent, and competitor research to support capture strategies</li><li>
Assist in the preparation of:</li><li>
Capture briefs and summaries</li><li>
Win themes and discriminators</li><li>
Competitive assessments and SWOT analyses</li><li>
Support proposal development activities, including:</li><li>
RFP analysis and summaries</li><li>
Compliance matrices and requirements traceability</li><li>
Past performance data collection</li><li>
Maintain BD and capture data in internal systems and trackers</li><li>
Prepare pipeline and capture status reports for leadership</li><li>
Coordinate with operations, recruiting, pricing, and executive teams</li><li>
Support industry day participation, capability briefings, and teaming activities</li><li>
Perform other duties as assigned in support of business development and capture operations.</li></ul><p><b>
Requirements/Specialized Experience:</b></p><ul><li>
Research or analysis related to federal acquisition or government programs</li><li>
Supporting proposal or capture efforts</li><li>
Data analysis, reporting, or pipeline tracking</li><li>
Administrative or analytical support in a professional services environment</li><li>
Must be able to work independently and collaboratively in a fast-paced environment</li></ul><p><b>
Education:</b></p><ul><li>
Associate&rsquo;s degree in Business, Management, Supply Chain, or related field is preferred but not required if experience is sufficient.</li></ul><p><b>
U.S. citizenship required</b></p><p><b>
Ability to obtain and maintain a federal security clearance</b></p><p><b>
Job Type:</b> Full-time, Exempt</p><p><b>
Work Location:</b> Remote Hybrid/HQ Killeen, TX</p><p><b>
Benefits:</b></p><ul><li>
Medical Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
401(k)</li><li>
Life Insurance</li><li>
PTO/Sick leave</li></ul></div>

Business Development Capture Analyst

Virginia Commonwealth University

<div><div><div><div><div><ul><li>45001868
</li></ul></div><div><ul><li>907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
</li></ul></div><div><ul><li>Research
</li></ul></div><div><ul><li>Staff
</li></ul></div><div><ul><li>School Of Medicine MBU</li></ul></div></div><p></p><div><br>
</div><div><p><b>Advertising Summary: </b>Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU&rsquo;s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.</p>
<p><b>
Unit:</b> School Of Medicine MBU</p>
<p><b>
Department:</b> Pauley Heart Center</p>
<p><b>
Department</b> <b>Summary:</b></p>
<p>
Founded more than 20 years ago, the Pauley Heart Center is today the top-ranked heart center in Virginia, and one of only a handful of named heart centers in the nation. Headquartered at VCU Health in Richmond with outpatient centers throughout central and southeast Virginia, Pauley provides clinical services and community education and outreach programs throughout the region.</p>
<p>
Cardiovascular disease (CVD) is the leading cause of death nationwide and in Virginia, and despite advances in prevention and treatment in recent decades, CVD disproportionately affects individuals with poor social determinants of health. Pauley's mission is to improve cardiovascular care and reduce health disparities for all through interdisciplinary, cutting-edge, clinical, translational and community-based research; training and developing the next generation of cardiovascular clinicians and researchers across all levels of education; and providing innovative and accessible cardiovascular procedural care (both surgical and catheter-based) that is the best in the Commonwealth. Pauley is a regional and national leader in research, education, and clinical programs involving electrophysiology; advanced cardiac imaging (MRI, CT, echo); advanced heart failure, including device-based treatments, total artificial heart, and heart transplant programs; cardio-oncology; high-risk percutaneous coronary interventions; adult congenital heart disease; and exercise-based cardiovascular disease prevention. Pauley also operates top-flight sub-specialty clinics and research programs investigating cardiac amyloidosis; cardiac sarcoidosis; and hypertrophic cardiomyopathy.</p>
<p><b>
Position Summary: </b>To serve in the key role of Regulatory Affairs Coordinator which will facilitate the successful launch and oversight of clinical research studies at Pauley Heart Center/Division of Cardiology Virginia Commonwealth University. This position supports pre-award, regulatory, and start-up activities to ensure that all institutional, sponsor, and federal requirements are met efficiently and accurately. Working in close collaboration with investigators, research teams, and administrative offices, the coordinator facilitates study activation from proposal development through study initiation, helping to reduce start-up timelines and maintain regulatory compliance. This role is ideal for a detail-oriented professional who thrives in a collaborative environment and is motivated to streamline research processes that advance the Pauley Heart Center mission.</p>
<p>
This is a restricted position with no set end date continued employment is dependent upon project need, availability of funding, and performance.</p>
<p><b>
Core Responsibilities:</b></p>
<p><b>
Research Regulatory and Compliance Coordination (60%)</b></p>
<ul>
<li>Complete and/or support Pauley Heart Center and Cardiology Divisional research staff with the development and submission of documents to applicable regulatory agencies from study start up through completion (local and central IRBs, varying local committees, FDA, etc.)</li>
<li>Research and provide best applicable regulatory pathways for investigator initiated trials, including drug and device studies</li>
<li>Ensure compliance with FDA, NIH, and institutional regulations related to human subjects protection, Good Clinical Practice (GCP), and data security</li>
<li>Provide support for and/or develop essential trial documents as needed for research projects and trials (protocols, ICFs, scripts, DCFs, data management plans, etc.).</li>
<li>Track renewals, amendments, and continuing reviews to ensure ongoing compliance and study continuity</li>
<li>Assesses and reports problems with study protocol and/or consent form compliance and intervenes appropriately</li>
<li>Other duties as assigned related to research regulatory and compliance</li>
</ul>
<p><b>Pre-award Coordination (40%)</b></p>
<ul>
<li>Assist faculty and study teams with preparation, review, and submission of grant and contract proposals including review of funding announcements</li>
<li>Ensure pre-award materials meet all VCU, sponsor, and federal guidelines</li>
<li>Coordinate internal routing and approval processes (RAMS-SPOT, Proposal Central, etc.) and ensure timely submission of proposals</li>
<li>Coordinate with research finance and contracting offices to ensure budgets and scopes of work reflect regulatory and compliance requirements</li>
<li>Track pre-award timelines and communicate updates to principal investigators and departmental/center leadership</li>
<li>Collaborate with Division of Sponsored Programs (DSP) and departmental research administrators on budget revisions, just-in-time submissions, and funding notifications</li>
<li>Other duties as assigned related to pre-award support</li>
</ul>
<p><b>Qualifications:</b></p>
<p><b>
Minimum Hiring Standards:
</b></p><ul><li>Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.</li>
<li>Knowledge of research development, execution, and administration.</li>
<li>Excellent written, oral and interpersonal communication skills. Meticulous attention to detail for comprehension of nuanced regulations.</li>
<li>Ability to manage multiple projects, multi-task and prioritize autonomously. Able to work in a fast paced, demanding environment and adapt to changing client status, regulations and work environment.</li>
<li>Demonstrated knowledge of medical terminology. Demonstrated proficiency with multiple computer applications, including but not limited to: MS Word, MS Excel, spreadsheet management, PDF file creation/use, online database use.</li>
<li>Requires analytical skills to resolve problems that require the use of basic scientific, mathematical or technical principles.</li>
</ul>
<p><b>Required Education and Experience:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or relevant experience in a healthcare or academic research setting</li>
<li>Must maintain appropriate certifications and trainings (e.g., CITI Human Subjects, GCP)</li>
<li>Ability to work in a fast-paced, demanding, and diverse environment and adapt to changing client status, regulations, and work environment</li>
<li>Demonstrated knowledge of medical terminology</li>
<li>Excellent discretionary decision-making and problem-solving skills</li>
<li>Independent, self-motivated, and organized</li>
<li>Excellent written, verbal, and interpersonal skills</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>2+ years of experience in regulatory affairs for clinical research (especially in cardiovascular, translational, or academic medical center context)</li>
<li>Experience with human subject research participants</li>
<li>Experience with regulatory submissions/compliance to both local and central IRB&rsquo;s</li>
</ul>
<p><b>Salary Range: </b>$55,000 - $70,000</p>
<p><b>
Benefits</b>: All full-time university staff are eligible for VCU&rsquo;s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.</p>
<p><b>
FLSA Exemption Status:</b> Exempt<br>
<br>
<b>Hours per Week: </b>40</p>
<p><b>
Restricted Position: </b>Yes</p>
<p><b>
ORP Eligible: </b>No</p>
<p><b>
Flexible Work Arrangement: </b>Hybrid</p>
<p><b>
University Job Title: </b>3411B - Clinical Research Coordinator Base</p>
<p><b>
Contact Information:</b><br>
<b>Contact Name: Cheyenne Taylor</b><br>
<b>Contact Email: </b><b>Cheyenne.Taylor@vcuhealth.org</b></p></div></div></div></div>

Clinical Research Regulatory Coordinator, School of Medicine/Internal Medicine/Cardiology

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