proposal coordinator

Harmonia Holdings Group, LLC.

<div><div>Harmonia Holdings Group, LLC is an award-winning, rapidly growing federal government contractor committed to providing innovative, high-performing solutions to our government clients and focused on fostering a workplace that encourages growth, initiative, creativity, and employee satisfaction.
</div>Title: Proposal Coordinator /Knowledge &ndash; Public Sector Programs

Reports to: VP of Growth &amp; Proposal Operations

Location &amp; Work Model: McLean, VA &mdash; Hybrid (will consider fully remote)

Terms: Full-time

Position Summary:

Harmonia Holdings Group, LLC is looking for a highly organized and detail-oriented Proposal Coordinator with a passion for supporting public sector IT solution services. This person will play a critical role in coordinating and managing proposal submissions across all Business Units to Harmonia's Federal Government customers. The Proposal Coordinator will ensure seamless collaboration between internal and external stakeholders such as Business Development, Capture, Talent Acquisition, Pricing, Proposal Operations, partners, and Harmonia customers to deliver compelling, accurate, compliant, and timely proposal responses. This role is ideal for someone who thrives in a fast-paced environment and enjoys working at the intersection of technology, partnerships, and government procurement.

Key Responsibilities:

Proposal Coordination &amp; Submission:
<ul>
<li>Manage the full lifecycle of proposal submissions from intake to final delivery.</li>
<li>Coordinate content from various departments and partners.</li>
<li>Review submissions for accuracy, completeness, and compliance with solicitation requirements (e.g., RFP, RFQ, RFI).</li>
<li>Prepare final proposal packages for submission via electronic portals or email in accordance with agency instructions.</li>
</ul>
Partner Collaboration &amp; Content Management:
<ul>
<li>Serve as the central point of contact for proposal inputs from Harmonia partners</li>
<li>Ensure partner content aligns with opportunity requirements and organizational standards.</li>
<li>Track and manage supporting documentation such as certifications, past performance summaries, and pricing exhibits.</li>
<li>Maintain consistent communication with internal Growth, Legal, and Contracts teams to confirm readiness for submission.</li>
</ul>
SharePoint
<ul>
<li>Experience in using SharePoint online and managing internet web platforms</li>
<li>Knowledge of Generative AI tools</li>
<li>Ability to develop and communicate best practices for integrating tools into everyday businesses processes</li>
<li>Ability to operate independently and identify intent from broad leadership direction</li>
<li>Ability to work with Microsoft Power Platform, particularly Power BI, Power Apps, and Power Automate</li>
<li>Work with Graphic Designer and software developer as necessary to design, develop and implement user interface, webpages, graphics, applications, and features that address business requirements</li>
</ul>
Compliance &amp; Documentation:
<ul>
<li>Verify that all submissions meet federal procurement compliance standards.</li>
<li>Support internal audits and maintain organized proposal records within document management systems.</li>
<li>Ensure all required representations, certifications, and vendor documents (SAM.gov, FAR/DFARS clauses, etc.) are up to date.</li>
</ul>
Process Improvement &amp; Reporting:
<ul>
<li>Assist in developing and maintaining standardized templates, checklists, and proposal libraries.</li>
<li>Track submission metrics and identify opportunities to improve efficiency and quality.</li>
<li>Support continuous process improvement efforts within the Proposal Operations team.</li>
</ul>
Cross-Functional Collaboration:
<ul>
<li>Work closely with the Growth, Legal, Contracts, and Operations teams to ensure alignment on deadlines and requirements.</li>
<li>Facilitate internal reviews, gather feedback, and manage revisions to proposal materials.</li>
<li>Coordinate with the Marketing and Partner teams to ensure messaging consistency and brand alignment.</li>
</ul>
Knowledge Management
<ul>
<li>Support the proposal team and VP on content storage, harvesting, knowledge management organizational improvements and working with proposal team to document standard operating procedures, guidelines, resources and tools for consistency and quality in Federal deliverables, including incorporating AI as part of regular proposal development tasks.</li>
<li>Support in establishing capture routines: close-out reviews, after-action reviews, lessons-learned, decision logs, and subject-matter Q&amp;A.</li>
<li>Create concise, reusable summaries and &quot;how-to&quot; guides for core processes and tools.</li>
<li>Build a searchable Knowledge Library with curated landing pages, metadata-driven navigation, and featured/evergreen content.</li>
<li>Conduct Content libraries, content Gap analysis and Strategy, Content Harvesting based on the gap analysis, Content Publishing to ensure accessibility to fresh and approved content, Content Activation to drive content engagement and adoption through diverse channels and various content awareness initiatives, AI adoption, Data-Led Content Curation and Maintenance.</li>
</ul>
Other Duties:
<ul>
<li>Perform additional tasks as assigned, including support for special projects, partner enablement efforts, and internal process documentation.</li>
</ul>
Required:

Education:
<ul>
<li>Bachelor's degree in Business Administration, Communications, English, or a related field.</li>
</ul>
Experience:
<ul>
<li>3-5 years of experience in proposal coordination, bid management, or contract administration, in a federal IT solution services.</li>
<li>Familiarity with government procurement processes (federal).</li>
<li>Experience managing RFP/RFQ submissions and coordinating cross-functional input.</li>
</ul>
Skills:
<ul>
<li>Strong organizational and project management skills with exceptional attention to detail.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Proficiency with Microsoft Office, SharePoint, and CRM or proposal management platforms. Ability to manage multiple deadlines and competing priorities in a fast-paced environment.</li>
</ul>
Desired:
<ul>
<li>Shipley trained and certified</li>
<li>APMP Certification</li>
<li>Familiarity with SAM.gov, FedBizOpps (SAM.gov Opportunities), or other public sector procurement platforms.</li>
</ul>
Key Competencies &amp; Attributes:
<ul>
<li>Highly organized, deadline-driven, and detail-oriented.</li>
<li>Strong interpersonal skills with a collaborative mindset.</li>
<li>Ability to adapt to shifting priorities and manage ambiguity.</li>
<li>Proactive problem solver who takes ownership of deliverables.</li></ul><div> 
___________________________________________________________________________________________________________

Here at Harmonia we are pleased to have been repeatedly recognized for our outstanding work culture, the innovative work we do, and the employees on our team who make a difference each day. Some of these recognitions include:
<ul><li>Recognized as a Top 20 &quot;Best Place to Work in Virginia&quot;</li>
<li>Recipient of Department of Labor's HireVets Gold Medallion</li>
<li>Great Place to Work Certification for five years running</li>
<li>A Virginia Chamber of Commerce Fantastic 50 company</li>
<li>A Northern Virginia Technology Council Tech 100 company</li>
<li>Inc. 5000 list of fastest growing companies for eleven years</li>
<li>Two-time SBA SBIR Tibbett's Award winner</li>
<li>Virginia Values Veterans (V3) Certification</li>
</ul>
We recognize that every bit of our success is the result of our teams of hard-working, motivated, and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation, a family-focused culture, and a dynamic, productive work environment, we offer all full-time employees a variety of benefits including, but not limited to
<ul>
<li>Traditional and HSA- eligible medical insurance plans w/ Wellness Incentives for employees and family</li>
<li>100% employer-paid dental and vision insurance options</li>
<li>100% employer-sponsored STD, LTD, and life insurance</li>
<li>Veterans Cohort</li>
<li>Gym membership reimbursement</li>
<li>401(k) matching</li>
<li>Dollar-for-dollar 501(c)(3) donation matching</li>
<li>Flexible-schedules and teleworking options</li>
<li>Paid holidays and Flexible Paid Time Off</li>
<li>Adoption Expense Reimbursement</li>
<li>Paid Parental Leave</li>
<li>Professional development and career growth opportunities and paid training days</li>
<li>Employer-sponsored Employee Assistance Program for employee and family</li>
Team and company-wide events, recognition, and appreciation<li>- and so much more!</li>
</ul>
Check out our LinkedIn, Facebook, and Instagram to find out a little more about who we are and if we are the right next step for your career!
Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity, sexual orientation, disability, or genetics. Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans. To perform the above job successfully, an individual must possess the knowledge, skills, and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and/or perform the essential duties of the job. If you are in need of an accommodation, please contact HR@harmonia.com.</div></div>

Proposal Coordinator

Hatcher

<div>Description:

The Hatcher Group is seeking a detail-oriented Proposal Coordinator to support our business development efforts. In this role, you&rsquo;ll help produce and manage the submission of capability statements, proposal content, case studies, resumes, pricing/staffing charts, and past performance summaries that align with response strategies.
The ideal candidate is a highly organized and collaborative professional with a passion for coordination and project management. You excel at juggling multiple priorities, managing timelines, and ensuring that every piece of a proposal comes together seamlessly. With a proactive mindset and strong communication skills, you thrive in collaborative environments and are comfortable working across teams to gather inputs, track progress, and meet deadlines. Your ability to stay calm under pressure, maintain meticulous records, and communicate effectively makes you an essential part of any business development team. 
 
Our flexible-first work culture empowers you to deliver your best work wherever you are. While remote work is a regular part of our operations, candidates within commuting distance of our Bethesda, MD office are strongly preferred to support weekly in-person collaboration and team building.
What You&rsquo;ll Do
In this role, you will play a key role in developing proposals that are compliant, responsive, and competitive. Your responsibilities will include:<ul><li>
Scheduling, tracking, and managing proposal meetings and deliverables.</li><li>
Participating in the proposal development process from a go/no-go decision through outlining, writing, gathering content, and submission.</li><li>
Supporting the coordination and completion of designated certifications, required forms, and other corporate documents.</li><li>
Generating, tracking, reviewing, and following up on data calls for internal and subcontractor teammates.</li><li>
Supporting positive teambuilding and assisting in business development activities and capture management.</li><li>
Maintaining the accuracy of information across our proposal tracking tools through Monday.com and Box.</li><li>
Routinely updating and maintaining our proposal library matrix.</li><li>
Collaborating with our design team to create proposal graphics, covers, charts, tables, and process diagrams.</li><li>
Attending pre-proposal conferences, capturing and tracking all client responses, and sharing feedback with proposal teams.</li><li>
Supporting lessons learned processes and after-action reports by interviewing team members and making recommendations for improvement.</li><li>
Reviewing final proposals to ensure that all terms and conditions are met.</li><li>
Producing, packaging, and delivering proposals by email, overnight mail, or hand.</li></ul>
Requirements:

What You&rsquo;ll Bring<ul><li>
Bachelor&rsquo;s degree with 2 to 4 years of related proposal coordination experience.</li><li>
Strong work ethic and ability to juggle multiple deadlines.</li><li>
Ability to work directly with internal clients and manage projects in collaboration with others.</li><li>
Previous proposal writing experience, or a curiosity to build your writing skillset.</li><li>
Proficiency in Microsoft Office tools.</li><li>
Flexibility to quickly adapt when high-priority needs arise.</li><li>
Experience working under pressure with deadlines.</li></ul>
We are pleased to offer a competitive salary range of $67,000 to $80,000 per year based on experience and aligned with our internal standards. Enjoy a comprehensive benefits package that includes robust healthcare coverage, generous paid time off, and continuous learning opportunities. Plus, take advantage of monthly perks, a home office fund, and a supportive community with in-office snacks and social events.
About The Hatcher Group
We are catalysts for change, solution engineers, and champions of your mission. 
A Women-Owned Small Business (WOSB) and Women&rsquo;s Business Enterprise (WBE) headquartered in Maryland, Hatcher creates award-winning marketing and communications campaigns for clients from across our four sectors: education, environment, public health, and community and opportunity. For a quarter of a century, Hatcher has partnered with nonprofits, foundations, government agencies, and other organizations committed to activating change and creating a better world. 
Our diverse team of strategic experts in marketing, communications, media, and design brings their all to every project. We immerse ourselves in our client&rsquo;s world, leaving no stone unturned to tailor solutions and elevate creative potential. By prioritizing authentic and trustworthy partnerships, we execute strategies that capture precise visions and advance meaningful missions. 
Hatcher envisions a just and sustainable world where no person is left behind. We create for the social challenges of our time, uniting our clients&rsquo; messages with audiences that need to know. Powered by purpose, we are The Hatcher Group.</div>

Catamount Constructors

<div>Looking for a place to build your career?
Catamount is on a mission to be the construction partner of choice. Every day, we build the infrastructure that matters; the distribution center that ships the gift you need tomorrow, the restaurants where you celebrate life, the assisted living community where loved ones are cared for, your first apartment, the facility you seek out when you need the best medical care, and the fire stations that hold our heroes &ndash; Catamount builds communities . We are passionate employee owners and we are looking for team members who want to build their future with us.
Position Overview
The Marketing &amp; Proposal Coordinator is a member of a dynamic and highly collaborative team focused on commercial pursuits and creative engagement. The Marketing &amp; Proposal Coordinator's focus of responsibility is the management and coordination of project pursuits (RFQs, RFPs, introductory documents, etc.) from opportunity analysis through delivery.
Role &amp; Responsibilities:
<ul><li>Pursuit and proposal management; lead and manage all pursuit production and coordination efforts (SOQs, RFQs, RFPs, etc.)
</li><li>Source and integrate technical content provided by various authors into cohesive, compelling and well-written narratives aligned with our win themes
</li><li>Prepare interview materials (PowerPoints, boards, placemats, etc.)
</li><li>Develop and maintain marketing information systems and records, including staff, resumes, project profiles and photography, project and corporate references, technical data, proposal graphics, conference calendars, and other standard materials
</li><li>Create Business Unit newsletters
</li><li>Support Senior Leadership on monthly staff meeting presentations
</li><li>Coordinate and produce marketing and sales collateral and manage local swag inventory and ordering
</li><li>Coordinate and assist with jobsite and office events as needed
</li><li>Coordinate and schedule jobsite photography and employee headshots
</li><li>Work closely with business development leaders, operational leaders and others focused on winning new work and supporting company goals
</li><li>Work with the Corporate Marketing and Communications Team to elevate storytelling (internal communications, social media posts, etc.)</li></ul></div>
 <div>Skills &amp; Qualifications
<ul><li>Bachelor's degree in Business Management, Marketing, Communications, Engineering, Construction Management, or a related field from an accredited four-year college or university preferred
</li><li>Proficiency with the Microsoft Office Suite, and Adobe InDesign, Adobe CS6 (especially Photoshop) as well as experience with a CRM software solution is preferred
</li><li>Knowledge of the architecture, engineering, and construction industry is preferred
</li><li>1-3 years of proposal marketing experience required
</li><li>Excellent writing, communication, and organizational skills, and maintain a positive, enthusiastic, and energetic attitude
</li><li>Adept at re-prioritizing daily tasks in a fast-paced, deadline driven environment
</li><li>Results-driven and ability to work independently
</li><li>Ability to develop and maintain effective relationships with a broad group of stakeholders, fostering trust and partnership
</li></ul>Why you&rsquo;ll love working here:
<ul><li>You will have the opportunity to support a growing team and company in a true learning and mentoring environment. Our Divisions have the &ldquo;feel&rdquo; of a small business while offering the resources of a large company.
</li><li>Our work spans across a multitude of market sectors, providing opportunities to shift between project types
</li><li>We&rsquo;re 100% employee owned. It&rsquo;s not just a unique wealth building and retirement benefit, it helps align our people and goals as we share our successes
</li><li>Benefits: Catamount offers a rich benefits portfolio that includes medical, dental, and vision insurance; life insurance; short and long-term disability; an Employee Assistance Program; a 401(k) Plan; an Employee Stock Ownership Plan (ESOP); a generous VacationFlex program; paid sick time; and other optional programs such as Pet Insurance, AFLAC Accident, Critical Illness, and Hospital Policies.
</li></ul>Compensation:
In addition to offering competitive base pay, Catamount employees are eligible for additional incentives for merit/performance, new hire referrals, and business development commissions.
Catamount Constructors Incorporated does not accept unsolicited resumes from agencies or recruiting firms. Any resume submitted to any employee of Catamount without a prior executed agreement will be considered unsolicited and the property of Catamount Constructors Incorporated. Recruiting agencies - thank you for not calling or emailing.</div>
 <div>Our Commitment to an inclusive workplace:
Catamount Constructors, Inc. is proud to be an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. Employment decisions are based on business needs, job requirements and individual qualifications, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.</div>

Marketing & Proposal Coordinator

<div>Looking for a place to build your career?
Catamount is on a mission to be the construction partner of choice. Every day, we build the infrastructure that matters; the distribution center that ships the gift you need tomorrow, the restaurants where you celebrate life, the assisted living community where loved ones are cared for, your first apartment, the facility you seek out when you need the best medical care, and the fire stations that hold our heroes &ndash; Catamount builds communities . We are passionate employee owners and we are looking for team members who want to build their future with us.
Position Overview
The Marketing &amp; Proposal Coordinator is a member of a dynamic and highly collaborative team focused on commercial pursuits and creative engagement. The Marketing &amp; Proposal Coordinator&rsquo;s focus of responsibility is the management and coordination of project pursuits (RFQs, RFPs, introductory documents, etc.) from opportunity analysis through delivery.
Role &amp; Responsibilities:
<ul><li>Pursuit and proposal management; lead and manage all pursuit production and coordination efforts (SOQs, RFQs, RFPs, etc.)
</li><li>Source and integrate technical content provided by various authors into cohesive, compelling and well-written narratives aligned with our win themes
</li><li>Prepare interview materials (PowerPoints, boards, placemats, etc.)
</li><li>Develop and maintain marketing information systems and records, including staff, resumes, project profiles and photography, project and corporate references, technical data, proposal graphics, conference calendars, and other standard materials
</li><li>Create Business Unit newsletters
</li><li>Support Senior Leadership on monthly staff meeting presentations
</li><li>Coordinate and produce marketing and sales collateral and manage local swag inventory and ordering
</li><li>Coordinate and assist with jobsite and office events as needed
</li><li>Coordinate and schedule jobsite photography and employee headshots
</li><li>Work closely with business development leaders, operational leaders and others focused on winning new work and supporting company goals
</li><li>Work with the Corporate Marketing and Communications Team to elevate storytelling (internal communications, social media posts, etc.)</li></ul></div>
 <div>Skills &amp; Qualifications
<ul><li>Bachelor's degree in Business Management, Marketing, Communications, Engineering, Construction Management, or a related field from an accredited four-year college or university preferred
</li><li>Proficiency with the Microsoft Office Suite, and Adobe InDesign, Adobe CS6 (especially Photoshop) as well as experience with a CRM software solution is preferred
</li><li>Knowledge of the architecture, engineering, and construction industry is preferred
</li><li>1-3 years of proposal marketing experience required
</li><li>Excellent writing, communication, and organizational skills, and maintain a positive, enthusiastic, and energetic attitude
</li><li>Adept at re-prioritizing daily tasks in a fast-paced, deadline driven environment
</li><li>Results-driven and ability to work independently
</li><li>Ability to develop and maintain effective relationships with a broad group of stakeholders, fostering trust and partnership
</li></ul>Why you&rsquo;ll love working here:
<ul><li>You will have the opportunity to support a growing team and company in a true learning and mentoring environment. Our Divisions have the &ldquo;feel&rdquo; of a small business while offering the resources of a large company.
</li><li>Our work spans across a multitude of market sectors, providing opportunities to shift between project types
</li><li>We&rsquo;re 100% employee owned. It&rsquo;s not just a unique wealth building and retirement benefit, it helps align our people and goals as we share our successes
</li><li>Benefits: Catamount offers a rich benefits portfolio that includes medical, dental, and vision insurance; life insurance; short and long-term disability; an Employee Assistance Program; a 401(k) Plan; an Employee Stock Ownership Plan (ESOP); a generous VacationFlex program; paid sick time; and other optional programs such as Pet Insurance, AFLAC Accident, Critical Illness, and Hospital Policies.
</li></ul>Compensation:
In addition to offering competitive base pay, Catamount employees are eligible for additional incentives for merit/performance, new hire referrals, and business development commissions.
Catamount Constructors Incorporated does not accept unsolicited resumes from agencies or recruiting firms. Any resume submitted to any employee of Catamount without a prior executed agreement will be considered unsolicited and the property of Catamount Constructors Incorporated. Recruiting agencies - thank you for not calling or emailing.</div>
 <div>Our Commitment to an inclusive workplace:
Catamount Constructors, Inc. is proud to be an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. Employment decisions are based on business needs, job requirements and individual qualifications, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.</div>

MBH Architects

<div>We are seeking a highly organized, versatile person to join our operations team in our Mumbai office (hybrid) as a Project Accountant.
MBH is an equal opportunity employer that values diversity, equity, &amp; inclusion in the workplace. To request a reasonable accommodation during the interview process please email resumesmumbai@mbharch.com.
What You'll Do<ul><li>
Initialize and maintain project structures within Deltek VantagePoint, ensuring alignment with executed contracts and subsequent amendments</li><li>
Prepare Fee Logs and back up to determine weekly fee expenditure, including attending team meetings to match accounting information to actual timelines</li><li>
Enter project expense transfers and labor adjustments</li><li>
Maintain project contract files</li><li>
Gather professional fee, reimbursable, and consultant invoicing information to create draft and final invoices</li><li>
Calculate interest and make collection calls in a manner that maintains client relationships</li><li>
Process accounts receivables for billing clients and prepares A/R aging reports, including reconciling A/R to general ledger</li><li>
Serve as a subject matter expert by providing Deltek VantagePoint training and technical guidance to Project Managers</li></ul>
Minimum Qualifications<ul><li>
Accounting experience with client billing, project accounting, and project reporting</li><li>
Ability to export, manipulate, and reconcile Deltek Vantagepoint system data within Microsoft Excel</li><li>
Prior utilization of professional services firm accounting software, preferably Deltek Vantagepoint</li><li>
Strong verbal and written communication skills</li><li>
Ability to work independently as well as collaboratively in a team environment</li><li>
B.Com in Accounting &amp; Finance is nice to have</li><li>
Experience working with a US based company is a nice to have</li></ul>
Benefits<ul><li>
Company-sponsored Health and Accidental Insurance</li><li>
Paid Holidays, Vacation, and Volunteer Time Off</li><li>
Professional development stipend</li><li>
Access to LinkedIn Learning and Hone classes</li><li>
Hybrid work model with remote flexibility and in-office collaboration</li><li>
Equal Opportunity Employer focused on diversity, equity, and inclusion</li></ul>
About MBH Architects
MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach.
Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired.
What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection&mdash;whether through design competitions or our legendary waffle-offs.
If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you.
MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.</div>

Medical Mutual of Ohio

<div>Founded in 1934, Medical Mutual is the oldest and one of the largest health insurance companies based in Ohio. We provide peace of mind to more than 1.2 million members through our high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement, and individual plans.

Job Summary:
Assists in the development, completion and submission of bids and proposals for Third Party Administration (TPA) services such as stop loss coverage, administrative fees, and other programs for prospects, clients and vendors. Gathers information internally and from other vendors to assimilate into the appropriate responses that best reflect the customer needs. Develops and improves language and materials for the completion of informational and pricing requests.

Responsibilities:
<ul>
<li>Prepares data reporting packages for the marketing of stop loss coverage. Runs reports from internal systems and gathers pertinent client data (e.g., claims, eligibility, etc.) to enable sales to shop stop loss and administrative fees.</li>
<li>Interacts with Sales/Service Team, stop-loss and other vendors to firm the stop loss renewal and place new coverage. Follows through until final issuance of the policy.</li>
<li>Prepares proposal for delivery to the client which includes administrative fee renewal and financial illustration of the stop loss renewal and marketing results.</li>
<li>Maintains internal data and coordinates plan information.</li>
<li>Prepares standard legal documents and fully executed policies as applicable. Files appropriately.</li>
<li>Performs other duties as assigned.</li>
</ul>
Qualifications:

Education and Experience:
<ul>
<li>Associate Degree in Business or Healthcare Administration, Finance or related field.</li>
<li>Equivalent education and experience directly related to the role may substitute for a degree.</li>
<li>5 years experience in health insurance sales operations support or related area, which includes working with stop loss carriers.</li>
</ul>
Professional Certification(s):
<ul>
<li>Ohio Life and Health Insurance License a plus.</li>
</ul>
Technical Skills and Knowledge:
<ul>
<li>Thorough knowledge of health insurance benefits, self-funding, stop-loss, and medical management.</li>
<li>Knowledge of claims adjudication systems.</li>
<li>Strong math skills.</li>
<li>Intermediate Microsoft Office skills (Word, Excel).</li>
</ul>
Medical Mutual is looking to grow our team! We truly value and respect the talents and abilities of all of our employees. That's why we offer an exceptional package that includes:

A Great Place to Work:
<ul>
<li>We will provide the equipment you need for this role, including a laptop, monitors, keyboard, mouse and headset.</li>
<li>Whether you are working remote or in the office, employees have access to on-site fitness centers at many locations, or a gym membership reimbursement when there is no Medical Mutual facility available. Enjoy the use of weights, cardio machines, locker rooms, classes and more.</li>
<li>On-site cafeteria, serving hot breakfast and lunch, at the Brooklyn, OH headquarters.</li>
<li>Discounts at many places in and around town, just for being a Medical Mutual team member.</li>
<li>The opportunity to earn cash rewards for shopping with our customers.</li>
<li>Business casual attire, including jeans.</li>
</ul>
Excellent Benefits and Compensation:
<ul>
<li>Employee bonus program.</li>
<li>401(k) with company match up to 4% and an additional company contribution.</li>
<li>Health Savings Account with a company matching contribution.</li>
<li>Excellent medical, dental, vision, life and disability insurance &mdash; insurance is what we do best, and we make affordable coverage for our team a priority.</li>
<li>Access to an Employee Assistance Program, which includes professional counseling, personal and professional coaching, self-help resources and assistance with work/life benefits.</li>
<li>Company holidays and up to 16 PTO days during the first year of employment with options to carry over unused PTO time.</li>
<li>After 120 days of service, parental leave for eligible employees who become parents through maternity, paternity or adoption.</li>
</ul>
An Investment in You:
<ul>
<li>Career development programs and classes.</li>
<li>Mentoring and coaching to help you advance in your career.</li>
<li>Tuition reimbursement up to $5,250 per year, the IRS maximum.</li>
<li>Diverse, inclusive and welcoming culture with Business Resource Groups.</li>
</ul>
About Medical Mutual:

Medical Mutual&rsquo;s status as a mutual company means we are owned by our policyholders, not stockholders, so we don&rsquo;t answer to Wall Street analysts or pay dividends to investors. Instead, we focus on developing products and services that allow us to better serve our customers and the communities around us.

There&rsquo;s a good chance you already know many of our Medical Mutual customers. As the official insurer of everything you love, we are trusted by businesses and nonprofit organizations throughout Ohio to provide high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement and individual plans. Our plans provide peace of mind to more than 1.2 million Ohioans.

We&rsquo;re not just one of the largest health insurance companies based in Ohio, we&rsquo;re also the longest running. Founded in 1934, we&rsquo;re proud of our rich history with the communities where we live and work.

We maintain a drug-free workplace and perform pre-employment substance abuse and nicotine testing.

#LI-MM1 #LI-HYBRID
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

TPA Services Proposal Coordinator

Election Systems & Software

<div>We support democracy.
Our vision at Election Systems &amp; Software (ES&amp;S) is simple and unwavering &mdash; we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support.
Join the ES&amp;S team where we are crafting the future of voting in the United States! On our team, you will push boundaries to provide solutions that meet the industry&rsquo;s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&amp;S provides the resources to make our employees&rsquo; vision a reality.
Summary/Objective: A Proposal Manager or Proposal Coordinator is responsible for researching and developing complex proposals and comprehensive Proposal Management Plans and work collaboratively with team members, subject matter experts (SME), other proposal coordinators and relevant stakeholders throughout the proposal development process.
Essential Duties and Responsibilities:<ul><li>
Research and analyze leads for potential bid opportunities; disseminate to RSMs and other appropriate stakeholders for decision to respond to bid.</li><li>
Gather and write responses to RFP/RFI questions; write a compelling executive summary; customize existing content to reflect specific client requirements; collaborate with Subject Matter Experts (SMEs) to develop new responses; identify and gather all supporting documents required; design the layout, formatting and structure of the proposal; prepare the document for production and delivery, including printing, binding, collating, shipping and distribution of final copy and archive in proposal files; and identify new responses or edits to the RFP database.</li><li>
Review, organize, and edit written documentation to improve clarity; edit and proofread proposals for grammar, clarity, brand and messaging consistency as well as provide final quality control checks.</li><li>
Lead proposal initiatives in accordance with department processes and best practices with a demonstrated ability to identify appropriate content, as well as content gaps, ensuring timely submission of accurate and compliant responses.</li><li>
Initiate and conduct kickoff/configuration meetings; lead the writing process; oversee proposal reviews; monitor schedules; obtain approvals and follow through to proposal submission; work closely with functional departments to assure integrated approach.</li><li>
Assist department manager in developing continuous process improvements focused on improving our competitive bids and enhancing our RFP responses management and maintain updated database information, modular materials and proposal boiler plate documents.</li><li>
Research proposal responses with internal SMEs and analyze responses to individualized requirements and evaluate compliance with RFP requirements and department and company standards.</li><li>
Customize existing content to reflect specific client requirements within the required timeframe while identifying requirements for new content. Collaborate with SMEs to write new content.</li></ul>
Education preferred: Must have a bachelor&rsquo;s degree in Journalism, Business communications, Marketing communications or related field
Experience: At least 6 years experience including:<ul><li>
1-4 years experience with technical proposal coordination requiring attention to detail and sense of urgency</li><li>
1-3 years experience writing technical proposals in response to state and local government solicitations</li></ul>
Competencies:<ul><li>
Advanced skill level in writing, editing, proofreading, page layout, and coordinating</li><li>
Must be a self-starter with the ability to manage multiple priorities/tasks, and possess strong organizational skills</li><li>
Ability to work in a deadline-driven environment</li><li>
Advanced skills in Microsoft Word</li><li>
Subject Matter expert in sales proposal research and development</li><li>
In- depth knowledge of product technologies</li><li>
Strong capacity to communicate verbally and in writing to all levels of the organization</li><li>
Good problem-solving ability</li></ul>
Licenses/Certifications: Project Management Professional certification preferred
Travel: Approximately &lt;10%% travel is expected. 
Election Systems &amp; Software, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Election Systems &amp; Software, LLC's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.
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Proposal Manager

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