proposal coordinator

Bright Deal International General Contracting L.L.C

Department: Tendering / Business Development Location: Abu Dhabi, UAE Experience: 3&ndash;4 Years MinimumJob Summary: We are seeking a proactive and detail-oriented Proposal Coordinator to support our Tendering and Business Development team in preparing technical and commercial proposals, managing bid documentation, coordinating with internal departments, and ensuring timely submission of tenders. The ideal candidate should possess strong communication, organizational, and multilingual skills.Key Responsibilities:<ul><li>Coordinate the preparation and submission of technical and commercial proposals.</li><li>Review tender documents, RFQs, and client requirements.</li><li>Liaise with estimation, engineering, procurement, operations, and finance teams to gather required information.</li><li>Prepare proposal schedules, compliance matrices, and submission checklists.</li><li>Maintain records of tender submissions, prequalification documents, and client correspondence.</li><li>Assist in preparing company profiles, presentations, capability statements, and vendor registrations.</li><li>Monitor tender portals and identify new opportunities.</li><li>Ensure all submissions comply with client requirements and deadlines.</li></ul>Requirements:<ul><li>Bachelor's Degree in Business Administration, Engineering, Marketing, or related field.</li><li>Minimum 3&ndash;4 years of experience in proposal coordination, tendering, or business development support.</li><li>Experience in construction, infrastructure, utilities, or EPC sectors preferred.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent document control and coordination skills.</li><li>Ability to work under pressure and meet strict deadlines.</li></ul>Language Skills (Mandatory):<ul><li>Fluent in English (written and spoken).</li><li>Strong multilingual communication skills is an advantage.</li></ul>Key Competencies:<ul><li>Excellent communication and interpersonal skills.</li><li>Strong attention to detail and organizational abilities.</li><li>Professional presentation and correspondence skills.</li><li>Ability to manage multiple proposals simultaneously.</li><li>Team player with a positive and proactive attitude.</li></ul>Ability to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>proposal coordination, tendering: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Proposal Coordinator (Female)

Savalan

The Accounting Operations Manager is responsible for supervising, administering, evaluating, and coordinating assigned financial programs, operations, and activities involving expenditures from appropriated and non-appropriated funds. The Accounting Operations Manager provides leadership and direction to employees engaged in financial activities for payroll, travel, cash advances, and payments for other purchases and contracts. The manager ensures compliance with federal financial regulations, the Prompt Payment Act, GAAP, and internal controls.Key Responsibilities:&middot; Manage end-to-end accounts payable processes (sorting, coding matching and entering), subledger reconciliations, lead month-end/year-end closing, maintain vendor database, resolve all budget funding errors, and expense accruals for appropriated and non-appropriated payments.&middot; Manages electronic transfers, ACH, wires, and check runs, ensuring all payments are accurate and timely within various platforms, such as Secure Payment System (SPS) and International Treasury Services (ITS), etc.&middot; Supervises and executes bi-weekly payroll for federal and donated employees by maintaining various time-keeping systems, funding employee benefit accounts, and identifying and resolving payroll-related issues in collaboration with HR, third party payroll processors, and payroll administration.&middot; Direct all financial activities related to employee travel and travel credit card programs, ensuring travel policy compliance in coordination with the Finance Data Center.&middot; Supervises staff by planning tasks, assigning work, and evaluating performance against established standards.&middot; Responds to written and verbal inquiries and requests from external and internal customers.&middot; Supports financial statement audits by preparing and responding to Prepared By Client (PBC) requests and other audit inquiries.&middot; Assists Controller with cash management for appropriated and non appropriated payments.&middot; Ensures compliance with federal/state/local tax and other financial regulations for appropriated and non-appropriated funding payments.&middot; Develops recommendations for improvements in internal controls and develops justification for financial/accounting policy to prevent waste, fraud and abuse, and discourage errors and irregularities.&middot; Conducts research, analyzes data, and resolves discrepancies as assigned. This includes identifying trends and patterns; modifying accounting and reporting systems to accept new kinds of data; and developing solutions and presenting findings.Qualifications:&middot; 3-5 + years of supervisory experience of accounts payable and/or payroll teams&middot; Knowledge of automated payroll, accounting systems, and accounts payable sufficient to maintain general and subsidiary ledgers and databases, and prepare reports, correspondence and reconciliations.&middot; Ability to access functionality of a financial system, multiple time &amp; attendance systems, and HRIS systems. Ability to describe, develop and recommend systems specifications and requirements.&middot; Strong organizational skills and the ability to coordinate and prioritize a variety of projects and tasks simultaneously.&middot; Well-developed verbal and written communication skills to interact effectively with internal and external customers, and to provide advice, negotiate and resolve problems, prepare and present recommendations and reports.&middot; Strong customer service orientation. Demonstrated ability to maintain confidentiality.&middot; Ability to work independently and as part of a team.Pay: $90,000.00 - $130,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Experience in Government Accounting</li><li>Experience in Non-Profit Accounting</li><li>AP and Payroll Supervisory</li></ul>Work Location: Hybrid remote in Washington, DC 20024

Proposal Coordinator/Manager

JOB HUB GLOBAL

Location: Doha Contract Duration: 12 Months (Extendable) Work Schedule: 6 Days per WeekSalary: QAR 5,500.00 all-inclusive salary packageJob Description:Our client, a global engineering technology company in Qatar is seeking a motivated and detail-oriented Junior Engineer (Proposal &amp; Project Coordinator) to support our engineering and project teams. The ideal candidate will assist in proposal preparation, project coordination, and technical documentation while ensuring timely execution of project requirements.Key Responsibilities:<ul><li>Assist in preparation and coordination of technical and commercial proposals</li><li>Support project planning, scheduling, and documentation activities</li><li>Coordinate with internal engineering teams, vendors, and clients</li><li>Track project progress and assist in reporting and compliance documentation</li><li>Review technical drawings, specifications, and BOQs as required</li><li>Ensure proposals and project deliverables meet quality and deadline requirements</li><li>Maintain organized records of proposals, contracts, and project files</li></ul>Qualifications &amp; Experience:<ul><li>Diploma / Bachelor of Engineering (EE/EEE preferred) / BBA / MBA</li><li>2&ndash;5 years of experience in a similar or equivalent role</li><li>Experience in proposal preparation and project coordination is preferred</li><li>Strong understanding of engineering documentation and project workflows</li><li>Proficient in MS Office (Word, Excel, PowerPoint); knowledge of project tools is an advantage</li><li>Good communication, coordination, and organizational skills</li></ul>Preferred Skills:<ul><li>Ability to manage multiple tasks and meet deadlines</li><li>Attention to detail and strong analytical skills</li><li>Team-oriented with a proactive work approach</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessPay: QAR5,500.00 per monthApplication Question(s):<ul><li>How many years of relevant experience in proposal preparation and/or project coordination do you have?</li><li>Have you previously worked in a proposal or project coordination role within an engineering environment?</li><li>How soon can you join should you be selected for this position?</li><li>Do you accept the all-inclusive salary on offer?</li><li>Do you have a valid QID?</li></ul>Work Location: In person

Proposal & Project Coordinator

Fisher & Phillips LLP

<div>Proposal Manager
(Full-Time|Remote)
Eligible candidates must reside in one of the following locations: 
Tampa, FL | Ft. Lauderdale, FL | Orlando, FL| Charlotte, NC | Boston, MA | Philadelphia, PA | Pittsburgh, PA | Portland, MA
Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Proposal Manager to join our team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.
The Proposal Manager will play a critical role in the growth of the firm by leading the development of highly tailored, client-focused proposals, some in response to RFPs and RFIs and others as proactive pitch materials. Collaborating with attorneys, proposal team members, marketing and business development staff, and key members of administrative departments, this role will help develop business for the firm from both prospects and clients. The ideal candidate will bring a proactive approach, exceptional writing and project management skills, and the ability to produce high-quality, accurate material with remarkable speed.
Key Responsibilities
Proposal Development and Management
<ul><li>Manage the entire lifecycle of the proposal process, from initial scoping to confirmation of delivery, for complex RFPs, RFIs, informal requests, and other client-facing opportunities.</li>
<li>Collaborate with attorneys, practice group leaders, marketing and business development team members, and key internal departments (including pricing, Knowledge Management, IT, HR, and the Office of the General Counsel) to develop highly tailored responses.
</li><li>Draft, edit, and finalize persuasive and tailored proposal content, including executive summaries, firm overviews, attorney bios, practice and industry content, experience lists, and key firm differentiators.</li>
<li>Confirm compliance with RFP requirements, including format, deadlines, and submission requirements.</li>
</ul>
Collaboration and Strategy
<ul><li>Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm&rsquo;s brand and long-term goals.</li>
<li>Assist in tracking and reporting on proposal metrics and ROI.</li>
<li>Use research tools (such as LexMachina and IBISWorld) to gather relevant information for proposal content.
</li><li>Quickly produce and review drafts with a strong sense of personal responsibility.</li>
</ul>
Project Management
<ul><li>Manage multiple, concurrent proposal projects under tight deadlines with shifting priorities</li>
<li>Coordinate input from attorneys and other key members of the response to ensure timely delivery of all proposal sections, as well as the overall response.</li>
</ul>
Qualifications and Requirements
Education:
<ul><li>Bachelor&rsquo;s degree in English, Marketing, Communications, Business, or related field.</li>
<li>Advanced degree or legal industry certifications (e.g., APMP, JD, MBA) a plus.</li>
</ul>
Experience:
<ul><li>6+ years of experience in proposal writing and management, preferably within a law firm, professional services firm, or other B2B environment.</li>
<li>Experience responding to complex RFPs for legal services or similar professional services clients.</li>
<li>Experience with online purchasing systems and other procurement-driven processes.</li>
</ul>
Skills:
<ul><li>Exceptional writing, editing, and proofreading skills.</li>
<li>Strong project management and organizational abilities; able to handle multiple priorities under pressure.</li>
<li>Excellent skills in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams) and Adobe Acrobat.
</li><li>Experience with CRM tools such as Foundation and OnePlace would be helpful.</li>
<li>Knowledge of legal industry trends, client expectations, and competitive landscape.</li>
</ul>
Attributes:
<ul><li>Highly responsive in terms of speed and accuracy
</li><li>Detail-oriented and deadline-driven</li>
<li>Collaborative team player with excellent interpersonal skills</li>
<li>Strategic thinker with a client-centric mindset and ability to influence stakeholders</li>
<li>Ability to see both the details (including grammar and other rules), as well as the larger, strategic considerations for each request
</li></ul>Compensation
The hourly range for this position is $110,000 - $120,000. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
Why Join Us
At Fisher Phillips, exceptional talent is the foundation of our success. Joining our team means collaborating in a professional, dynamic environment leveraging cutting-edge technology. Our leadership fosters professional growth and provides opportunities to challenge yourself.
Our comprehensive benefits include health, dental, and vision insurance, a 401(k) with profit sharing, 18 days of vacation, 10 accrued sick days, and 10 paid holidays per benefit year. Wellness programs and 24/7 telehealth services support your overall well-being. Visit www.fisherphillips.com to learn more.
Additional Notes
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.</div>

Proposal Manager

Colas Construction

<div>At Colas Construction (COLAS), we believe every employee plays a vital role in our mission: to build legacies and strengthen communities. We value collaboration, adaptability, and a team-first mindset.
 
 
The Marketing Specialist leads the development, coordination, and production of compelling proposals, qualifications packages, interview materials, presentations, and marketing engagement deliverables. This role advances business development efforts across multiple market sectors including housing, retail, healthcare, education, and specialty commercial construction. The position combines proposal management, technical writing, graphic design, branding, and strategic communication to help position COLAS competitively in the marketplace. The Marketing Specialist also supports digital marketing, asset management, internal communications, and marketing operations. 
 
The ideal candidate is deadline-driven, collaborative, visually creative, and experienced in proposal development in the construction , architecture, engineering, or professional services industry. 
 
PRIMARY RESPONSIBILITIES 
 
Proposal &amp; Pursuit Management<ul><li>
Lead the development and production of proposals, qualifications packages (SOQs), RFQs, RFPs, interview presentations, and other pursuit-related materials.
</li><li>Coordinate proposal schedules, deadlines, assignments, and deliverables across internal teams and stakeholders.
</li><li>Facilitate kickoff meetings and manage proposal workflows from pursuit strategy through final submission.
</li><li>Collaborate with operations, preconstruction, executive leadership, and business development teams to develop compelling pursuit strategies and messaging.
</li><li>Review solicitation requirements to ensure proposal compliance, accuracy, and completeness.
</li><li>Write, edit, proofread, and format technical and marketing content for clarity, consistency, and professionalism.
</li><li>Maintain and organize proposal libraries, project profiles, resumes, boilerplate content, and marketing collateral.
</li>Support interview preparation, presentation development, and pursuit debrief processes. 
<li>
</li></ul><div> 
 
Branding, Communications &amp; Engagement<ul><li>
Develop polished client-facing materials using Adobe Creative Suite, with a strong emphasis on InDesign.
</li><li>Design visually engaging proposal layouts, presentations, infographics, project sheets, and marketing materials.
</li><li>Prepare executive briefing materials and client-facing presentations.
</li><li>Maintain brand standards and visual consistency across all external communications and marketing assets.</li><li>
Create graphics, charts, award submissions, and interview support materials.
</li><li>Coordinate photography, visual asset management, and digital file organization.
</li><li>Support website updates, project announcements, and company communications.
</li><li>Lead social media content creation and support marketing campaigns that strengthen brand awareness and engagement.
</li><li>Coordinate digital marketing materials and branded communications across multiple platforms.
</li><li>Support internal communications, employee engagement initiatives, and company culture activities as needed.</li></ul> 

QUALIFICATIONS 
<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Journalism, Graphic Design, Business, or a related field preferred.
</li><li>Minimum of 3-5 years of marketing or proposal coordination experience, preferably within the construction, architecture, engineering, or professional services industry.
</li><li>Strong proposal writing, editing, and proofreading skills.
</li><li>Proficiency in Adobe Creative Suite, particularly InDesign; experience with Bridge, Lightroom, Illustrator, Photoshop, and Premier Pro preferred.
</li><li>Proficiency with Microsoft Office Suite, including Outlook, Teams, SharePoint, PowerPoint, Word, and Excel.
</li><li>Familiarity with CRM, DAM, social media, and marketing platforms is preferred.
</li><li>Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to work collaboratively across departments and with senior leadership teams.
</li><li>Self-motivated, proactive, and adaptable in a fast-paced environment.</li></ul> 

ENVIRONMENT AND PHYSICAL ACTIVITIES 
 
The physical and work environment requirements described below are representative of those necessary to successfully perform the essential functions of this role. Reasonable accommodations may be made for qualified individuals with disabilities on a case-by-case basis. 
 
This position is primarily office-based and typically works Monday through Friday, averaging 8-10 hours per day at Colas Construction Headquarters. 
 
While performing the duties of this role, the employee is regularly required to sit, stand, walk, communicate, and use standard computer and office equipment. Occasional repetitive hand and wrist movement may be required. The employee may occasionally lift or carry items up to 20 pounds. 
 
This role may also require occasional visits to active construction project sites. Employees visiting job sites must be able to navigate uneven terrain and comply with all required safety procedures and personal protective equipment (PPE) requirements. 
 
ABOUT US 
 
Colas Construction (COLAS) is a second-generation, family-owned general contractor with a long-term perspective on every project we build. Guided by a strong sense of stewardship for people, partners, and place, COLAS is committed to delivering high-quality construction, advancing sustainable practices, expanding equitable access to opportunity, and creating lasting community impact. 
 
Our mission: to build legacies and strengthen communities. 
 
Our core values are our S.E.E.D.S: 
 
Spirited: We desire to be the best at what we do, to be competitive and non-complacent. 
 
Enlightened: We strive for the greater good in society. We have integrity, are unselfish, and treat others with respect. 
 
Effective: We are highly functional. We think first, plan and analyze our approach to achieve excellence. 
 
Dedicated: We are professionals who are reliable and deliver on our commitments. 
 
Synergetic: We elevate the people around us to reach their best. We stretch our team&rsquo;s ability to think and achieve the best outcomes. 
BENEFITS 
 
At Colas Construction, we believe in investing in our employees' well-being and professional growth. We offer a comprehensive benefits package designed to support you both personally and professionally. Our benefits include and are not limited to: 
<ul><li>
Health Insurance: 100% employer-paid employee coverage for robust medical, dental, and vision insurance with multiple plan options</li><li>
Retirement: 401(k) plan with employer match</li><li>
Paid Time Off: generously paid sick, vacation, personal, and holiday days off</li><li>
Professional Development: annual allowance for continued education and training</li><li>
Additional Perks: Benefit from various additional perks, such as company vehicles for certain roles, travel allowances, and flexible working hours to help balance life and work commitments.</li></ul> 
Our goal is to create a supportive and enriching work environment where you can thrive. Become part of Colas Construction and contribute to our success while enjoying the benefits of a company that truly cares about its employees. 
Colas Construction, Inc. is an equal employment opportunity employer. We value equitable hiring practices and adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age, or disability. We assure you that employment with COLAS depends solely on your qualifications. 
 
Thank you for your interest in COLAS, where we are Building Tomorrow, Today!</div>
LOFcv0VsaH</div>

Marketing Specialist

Blue Cross Blue Shield of Michigan

<div>Responsible for ensuring Blue Cross and BCN maintain accurate, consistent, and proposal ready RFP and RFI content within the enterprise content library. This role owns the governance, standards, and quality controls for library content, ensuring responses are current, compliant, and aligned with approved messaging. This role will also maintain accurate SME listings and for enabling SMEs and proposal teams to consistently use current, approved content, reducing proposal risk and improving efficiency, compliance, and competitiveness as RFP and RFI volume, turnaround expectations, and content complexity continue to increase. This role serves as the single point of accountability for content accuracy, consistency, and readiness across the RFP and RFI library, with ownership of content governance, review cycles, and quality standards.
<ul><li>Review, edit, and standardize RFP and RFI response content within the tool to ensure clarity, accuracy, compliance, and proposal readiness.
</li><li>Identify outdated, inconsistent, or non-compliant content and determine appropriate corrective actions, including revision, retirement, or escalation to SMEs.
</li><li>Apply approved messaging standards and style guidelines to ensure consistent use across the library.
</li><li>Own and maintain the content taxonomy, tagging structure, and metadata standards to ensure efficient search, retrieval, and reuse of approved responses.
</li><li>Assess content classification needs and make decisions on tag creation, consolidation, or removal to reflect evolving business topics and proposal requirements.
</li><li>Monitor usage patterns to identify gaps, redundancies, or misclassified content and implement improvements.
</li><li>Lead AI utilization within the project tool, including prompt development, testing, and refinement to improve response suggestions while maintaining content accuracy and compliance.
</li><li>Validate AI generated outputs against approved library content, identify risks of hallucinations or outdated responses, and define guardrails for appropriate AI use.
</li><li>Provide guidance and best practices to proposal teams and SMEs on effective, compliant AI assisted workflows.
</li><li>Maintain and govern the SME listing, ensuring accuracy of assignments, availability, and subject alignment across business areas.
</li><li>Resolve SME coverage gaps, recommend reassignment, or escalate conflicts that may impact proposal timelines.
</li><li>Provide training and guidance to SMEs on library usage, expectations, and governance standards.
</li><li>Provide direct support to the RFP team on assigned small to moderate complexity RFPs and RFIs, including assigning SMEs, managing content inputs, and ensuring use of current, approved library responses.
</li><li>Serve as a quality checkpoint to reduce proposal risk related to content reuse.
</li><li>Own and execute library governance processes, including quarterly review cycles, content refresh schedules, and quality control checks.
</li><li>Track compliance with review timelines, identify at risk content, and drive corrective actions with SMEs and proposal leadership.
</li><li>Establish and maintain standards for content lifecycle management, including creation, review, archival, and retirement. 
</li></ul>QUALIFICATIONS
<ul><li>Bachelor&acirc;&euro;&trade;s Degree in English, Public Relations, Creative Writing, Journalism, Professional and Technical Writing or related field preferred.
</li><li><div>Minimum one (1) year of progressive experience in proposal management, content management, technical or professional writing, knowledge management, or a related discipline supporting RFP and RFI development.
</div></li><li><div>Demonstrated experience governing reusable content libraries, including content review, standardization, lifecycle management, and quality control.
</div></li><li><div>Experience working directly with subject matter experts to validate, update, and approve complex business, operational, or regulatory content.
</div></li><li><div>Experience supporting high volume, deadline driven proposal environments requiring independent judgment, prioritization, and risk mitigation.
</div></li><li><div>Excellent analytical, decision-making, organizational, planning, verbal and written communications skills.
</div></li><li><div>Possess tact and resourcefulness in establishing and maintaining effective internal and external working relationships.
</div></li><li><div>Must work well under pressure with very tight deadlines.
</div></li><li><div>Highly organized with strong attention to detail/consistency.
</div></li><li><div>Experience with AI and prompting.</div></li></ul></div>

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Proposal Coordinator (Female)

Proposal Coordinator/Manager

Proposal & Project Coordinator

Proposal Manager

Proposal Manager

Marketing Specialist

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