proposal coordinator

WHITE CONSTRUCTION

***AEC (Architecture, Engineering, Construction) experience required.
 
Company highlights: 
50+ years, largest Austin-based GC
 
Record year in '24... on pace to break in 25!
 
Long employee tenure (9+ years avg.)
 
Family-owned, mid-sized firm (you're not just a #)
 
Diverse project portfolio
 
Benefits highlights: 
Bonus program
 
Company paid medical insurance (no cost to employee)
 
401k plan with company contribution (fully vested immediately)
 
Proposal Coordinator
 Reporting to the Proposal Manager and working closely with the Marketing and Relationship Management teams, the Proposal Coordinator supports White Construction’s Strategic Plan and Relationship Management Annual Goals & Objectives. This role focuses approximately 80% on proposal and interview development—coordinating pursuits, leading, developing, and preparing compelling proposals and presentations, and supporting project teams through interview preparation—and 20% on traditional marketing, event planning, and asset management alongside our Asset Manager. The Proposal Coordinator plays a key role in achieving business development goals and advancing company-wide pursuit efforts.
 
Responsibilities: 
Proposal Management and Interview Preparation: 
<ul>
<li>Support and coordinate the full pursuit and proposal lifecycle—from reviewing RFQs/RFPs to developing, preparing, and submitting final proposals for all offices (Austin and Houston, TX; Ridgeland, MS; and Panama City Beach, FL)—under the guidance of the Proposal Manager.</li>
<li>Participate in pursuit strategy and kickoff meetings to develop win themes and ensure alignment with client goals.</li>
<li>Review RFP/RFQ requirements to ensure compliance and alignment with submission criteria.</li>
<li>Gather, source, and integrate content from technical teams into cohesive, persuasive, and visually compelling proposals and presentations.</li>
<li>Coordinate technical content, manage design/layout, and maintain brand consistency across all deliverables.</li>
<li>Develop and prepare interview presentations and associated materials, including slide decks, visuals, and supporting documents.</li>
<li>Coordinate with project teams to ensure interview readiness, organizing logistics and materials to support successful presentations.</li>
<li>Facilitate mock interviews, provide constructive feedback, and participate in internal and external debriefs to continuously improve performance.</li>
<li>Collaborate with cross-functional teams to gather and synthesize information for cohesive and strategic proposal content.</li>
<li>Use proposal management tools to assist with scheduling, task assignments, and content tracking.</li>
<li>Maintain accurate pursuit data and marketing content in CRM and content management systems.</li>
</ul>
Marketing, Events, and Asset Management: 
<ul>
<li>Support the Senior Marketing Manager, Proposal Manager, and Marketing Assistant with the development and maintenance of marketing materials, including resumes, project sheets, photography, references, graphics, and other marketing assets, including assisting in the maintenance of OpenAsset.</li>
<li>Manage and organize marketing libraries and templates to ensure consistency and accessibility of content.</li>
<li>Collaborate with the Relationship Management and Marketing teams on promotional materials, press releases, social media content, brochures, and website updates, ensuring alignment with White Construction’s values and strategic goals.</li>
<li>Support planning and coordination of project, company, and community engagement events such as groundbreaking ceremonies and client appreciation functions.</li>
<li>Participate in the marketing committee to align initiatives with company-wide strategies.</li>
<li>Serve as a marketing point of contact for internal team inquiries, building relationships with leadership, business development, and technical staff.</li>
<li>Coordinate with external vendors and consultants for production of marketing materials and event support needs.</li>
</ul>
Education and/or Certifications: 
<ul>
<li>Bachelor’s degree in marketing, Communications, or a related field preferred.</li>
<li>5+ years of relevant experience in a similar role.</li>
<li>Proficiency in relevant software tools, including Adobe InDesign, Photoshop, Word, Excel, and PowerPoint.</li>
<li>Experience with CRM software (Unanet preferred).</li>
<li>Experience with OpenAsset (preferred, but willingness to learn is a requirement).</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, time management, and multi-tasking abilities in a deadline-driven environment.</li>
<li>Self-starter with a positive, enthusiastic, and results-driven attitude.</li>
<li>Ability to develop and maintain effective relationships with stakeholders.</li>
<li>Experience in marketing or business development within the AEC industry is a plus.</li>
<li>Ability to create visual concepts that effectively communicate ideas.</li>
<li>Demonstrated commitment to building loyalty and care for colleagues, partners, and the community.</li>
<li>Professional presentation and demeanor.</li>
<li>Passion for learning and continuous improvement.</li>
</ul>

Proposal Coordinator (Marketing)

McFarland Construction

<div>Company Overview
McFarland Construction is a full-service commercial construction firm specializing in general contracting, design/build, and construction management services. We deliver high-quality projects across a wide range of markets including Financial Services, Health Sciences, Energy, Mission Critical, and the Public Sector.
Founded in 2010, McFarland has grown to become the largest African American-owned general contractor in the Carolinas. Headquartered in Charlotte, NC, with regional offices in Raleigh, NC and Indianapolis, IN, we continue to expand our footprint and impact throughout the Southeast and Midwest.
We&rsquo;re proud to be ranked #18 Largest General Contractor in Charlotte, #3 Fastest-Growing Private Companies in the region, and among the Top General Contractors in the Southeast.
If you&rsquo;re looking for your next career move and want to be part of a dynamic, forward-thinking, and fast-growing company, McFarland Construction is the place for you. Join us and help shape the future of construction.
Position Overview:
The Proposal Coordinator is responsible for supporting the development of compelling, compliant, and visually consistent proposals and qualifications packages in response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Statements of Qualifications (SOQs). This position works collaboratively across marketing, business development, preconstruction, and operations teams to deliver high-quality pursuit materials that position McFarland Construction competitively in the marketplace. This position will report to the Director of Marketing.
Key Responsibilities:
<ul><li>Coordinate and assemble RFP/RFQ/SOQ responses 
Manage the proposal development process from kick-off through submission, ensuring all proposal elements are collected, formatted, and delivered in accordance with client requirements and deadlines. This includes facilitating internal coordination meetings and maintaining task schedules.</li>
<li>Draft and edit resumes, project sheets, and boilerplate content 
Tailor standard content to highlight team qualifications, project relevance, and firm capabilities. Maintain a strong focus on clarity, consistency, and tone to ensure alignment with McFarland&rsquo;s brand and the client&rsquo;s expectations.</li>
<li>Manage CRM system and proposal content library 
Input and update pursuit-related data in the firm&rsquo;s CRM including opportunity tracking, contacts, and project profiles. Organize and maintain a centralized library of resumes, project descriptions, and standard response language.</li>
<li>Ensure proposal compliance and formatting 
Carefully review RFP documents and compliance matrices to ensure submissions meet all requirements. Apply consistent formatting, branding, and visual standards across documents using company templates.</li>
<li>Collaborate with technical teams and leadership 
Work closely with preconstruction, operations, and leadership to extract technical information and develop tailored narratives that accurately represent project experience, approach, and value.</li>
<li>Support post-submission activities 
Assist with the final production of hard copy or digital submissions, including printing, binding, packaging, and file management. Archive completed proposals and track outcomes for future reference.</li>
<li>Assist with award submittals and qualifications packages 
Help prepare documentation for award entries, capability statements, and general firm qualifications as needed to support business development initiatives.</li>
<li>Develop interview presentations and visual collateral 
Support the creation of interview presentations in collaboration with preconstruction, operations, business development, and leadership. Assist in designing visual aids, slide decks, and leave-behind materials that reflect McFarland&rsquo;s messaging and project understanding.</li>
<li>Research industry trends and pursuit opportunities 
Conduct market research to identify upcoming pursuit opportunities, client needs, and industry best practices. Help inform proposal strategies by tracking competitor activity, regional construction trends, and client-specific insights.</li>
</ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, English, or a related field</li>
<li>1&ndash;3 years of experience in a proposal coordination, marketing, or communications role (AEC industry experience preferred)</li>
<li>Excellent writing, editing, and proofreading skills</li>
<li>Familiarity with proposal processes and formatting for public and private sector RFPs</li>
<li>Strong time management and organizational skills with the ability to handle multiple priorities</li>
<li>Experience using Microsoft Office Suite</li>
<li>Proficiency in Adobe InDesign
</li><li>Familiarity with CRM platforms is preferred</li>
<li>Collaborative and proactive approach with strong communication skills</li></ul></div>

Proposal Coordinator (Charlotte, NC)

<div>What if you could shape a career as unique as you?
At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
WSP is seeking a Work Winning Coordinator (Saudi National) to support bid and proposal activities. The role involves coordinating submissions, managing tender correspondence, and ensuring timely, high-quality delivery in line with client and company requirements.</div>
 <div><ul><li>Proposal Administration
<ul><li>Monitor and maintain the proposals/tender inbox, ensuring timely logging, allocation, and response to incoming opportunities and correspondence.
</li><li>Demonstrate reliability and good attention to detail
</li><li>Track clarifications, addenda, and amendments received through the inbox, ensuring they are promptly circulated to the wider team.
</li><li>Escalate urgent opportunities or issues identified through the inbox to senior bid staff or management.
</li><li>Support the distribution of bid-related communications and updates to the appropriate stakeholders.
 </li></ul></li><li>Pre-Qualification &amp; Expressions of Interest
<ul><li>Coordinate and prepare PQQ and EOI submissions in line with client requirements.
</li><li>Compile and maintain up-to-date company information, certifications, policies, and standard documents required for submissions.
</li><li>Manage submission processes through client tender portals, ensuring compliance with requirements.
</li><li>Track progress of submissions and maintain records in the bid register.
</li></ul></li><li>Bid Coordination Support
<ul><li>Provide administrative assistance to Work Winning Partners, including document formatting, proofreading, and compliance checks.
</li><li>Assist in compiling CVs, project references, and supporting materials for proposals.</li></ul></li></ul></div>
 <div><ul><li>Minimum 2 years, ideally up to 4 years, of relevant experience in bids, proposals, business development coordination or tender support
</li><li>Bachelor&rsquo;s degree in Business Engineering or another relevant field
</li><li>Excellent command of English and Arabic (written and verbal)
</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and comfortable using document version-control tools; familiarity with proposal software (e.g., SharePoint, Aconex, etc.) is a plus
</li><li>Strong organisational, attention to detail, time-management and multitasking skills
</li><li>Ability to work under tight deadlines, handle multiple bids simultaneously and coordinate with cross-functional teams
</li><li>Strong communication and interpersonal skills
</li>Must be Saudi National 
<li>
</li></ul>Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
With us, you can. Apply today.</div>

Work Winning Coordinator_(Saudi National)

MYR Group

About the Role: The Proposal Specialist works collaboratively with MYR Group's Marketing and Business Development team. The Proposal Specialist will support our district offices across the United States and western Canada through the development of high quality, professional pre-qualification submittals, proposals, presentations, and other marketing collateral. Company Overview With roots dating to 1891 and 8,500+ employees, MYR Group is a publicly traded holding company of 13 specialty electrical construction companies. MYR Group and our subsidiaries work on large-scale electrical construction projects throughout the U.S. and Canada. We contribute to a clean energy future while fostering a safe, supportive, and inclusive work environment. Our culture is built on shared values and mutual respect, where teamwork and collaboration occur naturally. Throughout our history, we have partnered with utilities, municipalities, commercial clients, and developers to deliver some of the largest and most notable projects including transmission/distribution/substation, commercial and industrial, storm restoration, and renewable (solar and wind farms) energy. Essential Functions<ul><li>Lead the development of proposals (RFPs) and statements of qualifications (SOQs), collaborating with marketing, business development, and operations personnel</li><li>Write, proofread, and edit proposal content, including cover letters, company overviews, technical staff resumes, project descriptions, graphics, organizational charts, etc.</li><li>Lead team kick-off calls, develop proposal outlines, compile components, capture technical information from subject matter experts, ensure deadlines are met, etc.</li><li>Support proposal submittals and handle printing and production, when required</li><li>Develop and/or update presentations, brochures, and other marketing materials</li><li>Support archiving/storing information to maintain the accuracy of internal databases</li><li>Perform other marketing and business development tasks as needed</li><li>Essential functions of this position are to be performed in a company-designated office or field location</li><li>Other duties as assigned</li><li>Regular and predictable attendance</li><li>Understand and comply with the company's Code of Business Ethics Policy and other industry-specific professional and ethical standards, if applicable</li></ul> About You: Qualifications <ul><li>Minimum five years of relevant experience</li><li>Bachelor's degree preferably in Communications, Journalism, Marketing, or related field; combination of relevant education and experience considered in lieu of degree</li></ul> Knowledge/Skills/Abilities <ul><li>Exceptional attention to detail, organization, and active listening skills with the ability to creatively problem solve</li><li>Strong editing, writing, and communication skills</li><li>Experience with Adobe Creative Suite (InDesign) and graphic layout is preferred</li><li>Self-motivated with the ability to work in a fast-paced environment, meet multiple project deadlines simultaneously, and manage a complex workload</li><li>Knowledge of the A/E/C industry and proposal experience a plus</li></ul> What We Offer: Compensation & Benefits<ul><li>Salary $65,000-$90,000 / year<ul><li>Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. MYR Group reserves the right to adjust ranges depending on the qualifications of the selected candidate.</li></ul></li><li>Two days per week remote work option for non-field roles depending on position and performance.</li><li>Comprehensive benefits package - Medical, Basic Vision, Regenexx, Teledoc, Hearing, Mental Health (Low deductibles and out-of-pocket maximums) - Fifteen Dollar weekly premium for employee or employee plus family coverage.</li><li>Dental - 100% employer-paid premium.</li><li>ThrivePass Health & Wellness Reimbursement Program - Twelve hundred dollars annually for health and wellbeing-related purchases.</li><li>Annual Paid Time Off starting at 15 days plus 10 paid Holidays (Cultural Celebration Day is a floating holiday).</li><li>Generous 401(k) Plan with 100% match up to 6%; immediate vesting, and Annual profit-sharing potential.</li><li>Superior educational assistance program (support for educational costs, internal training, and more!).</li><li>Company-paid short and long-term disability, life, and accidental death & dismemberment.</li><li>Company-paid business travel accident insurance.</li><li>Employee Assistance Plan (EAP).</li><li>Various voluntary plans available including supplemental vision, accident and critical illness, ID theft, group legal, group auto & home, and additional voluntary life insurance plans for employees and dependents.</li></ul>Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at 1-. MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast: LinkedIn Recruiter Assignment (your initials): LinkedIn Workplace:

Marketing Proposal Specialist

Aswaar Consulting

The Role
 The need for a Business Development Support Coordinator has been driven by the significant increase in workload and complexity resulting from the ambitious revenue targets set by key stakeholders. This expansion requires dedicated capacity to manage the growing portfolio of partnerships, ensure consistent relationship cultivation and follow-up, and maintain the quality and responsiveness expected by our institutional and corporate clients. The role will play a pivotal part in supporting the office’s growth trajectory—translating market opportunities into sustainable programs, driving collaboration across internal teams, and ensuring we meet both our financial and strategic objectives in a highly competitive regional landscape. To effectively support the growing demands of market expansion, revenue targets, and partnership complexity, this role will be responsible for the following key tasks: Proposal Development • Support the creation, customization, and submission of program proposals. • Gather internal inputs and align them into cohesive documentation. • Ensure timely response to RFPs, EOIs, and partnership requests. • Track proposal success rates • Strategic Coordination Across Teams • Liaise with internal stakeholders (faculty, finance, marketing, procurement) to align on initiatives and OEE tasks Operational Quality & Responsiveness • Ensure partner communications are timely, professional, and aligned with standards. • Ensure consistency and quality in proposal submissions and partner-facing documentation. Travel, Meeting & Expense Coordination • Plan and coordinate complete travel itineraries (flights, accommodation, transport) for team representatives in alignment with program timelines and business development activities. • Manage visa applications and required documentation, liaising with HR, legal, and external service providers to ensure compliance and timely approvals. • Coordinate travel budgets and align all bookings with approved financial limits and travel policies. • Organize stakeholder meetings (internal and external), including scheduling across time zones, preparing agendas, briefing notes, and securing venues or virtual platforms. • Arrange hospitality, airport transfers, and on-ground logistics, particularly for high-profile partners. • Track, document, and reconcile travel and business development-related expenses, submitting claims with appropriate receipts and approvals through designated financial systems. • Maintain financial and travel tracking logs for reporting, forecasting, and continuous process improvement. Follow up on meeting outcomes and ensure action items are captured, assigned, and progressed within defined timelines.
 
Requirements
 <ul>
<li>Minimum 3 years of administrative experience, business development. • Proficiency in MS Office (Word, Excel, PowerPoint and email support). • Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights. • Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization. • Experience in, database management, event management, and file organization. • Excellent written and verbal communication skills. • Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.</li>
</ul>
About the company
 Aswaar Consulting is a professional services firm founded in 2014 and specializing in business and financial advisory. Our key service lines are Assurance, Business Process Outsourcing and Support Services, Tax Compliance, and Corporate Finance. Our partners come from rich professional backgrounds in the big four audit firms, banking, and the manufacturing industry. Each partner brings decades of expert experience to ensure high-quality advice to our clients.

Business Development Coordinator

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