proposal lead writer

Virtelligence

Senior Proposal Manager / Proposal Writer (IT Consulting | Public &amp; Commercial Sectors) About Virtelligence:Virtelligence is a leading global IT and healthcare technology consulting firm with over 25 years of experience, supporting more than 200 health systems and enterprise clients worldwide. We specialize in digital transformation, cloud adoption, and innovative workforce solutions.Website: https://www.virtelligence.comLinkedIn: https://www.linkedin.com/company/virtelligence/Work Details: &bull; Working Hours: Full-time (8:00 PM &ndash; 5:00 AM (Night Shift))&bull; Working Days: Monday to Friday<ul><li>Job Location: I10/03, Islamabad, Pakistan (On-site)</li></ul><ul><li>Experience: 7&ndash;10 years Proposal Manager / Proposal Writer</li></ul>About the job Virtelligence is seeking a Senior Proposal Manager / Proposal Writer to lead complex, high-valueproposal efforts across federal, state, county, healthcare, and commercial sectors.This is a senior, hands-on role for a proposal professional who has successfully delivered winningresponses across RFPs, RFIs, RFQs, IDIQs, and Task Orders, and can translate technical solutions intocompelling, compliant, and differentiated proposals.What You Will Own <ul><li>Lead end-to-end development of responses to RFPs, RFIs, RFQs, IDIQs, and Task Orders across</li></ul>multiple industries<ul><li>Analyze solicitations and define compliant proposal structures, requirements, and response</li></ul>strategies<ul><li>Develop and articulate win themes, differentiators, value propositions, risks, and mitigation</li></ul>strategies<ul><li>Write and integrate content across technical, management, staffing, and past performance</li></ul>volumes<ul><li>Collaborate with internal teams, subcontractors, and partners to build complete proposal responses</li></ul><ul><li>Conduct compliance reviews, identify gaps, and ensure alignment with evaluation criteria</li></ul><ul><li>Consolidate contributions from multiple stakeholders into a single, cohesive narrative voice</li></ul><ul><li>Interview SMEs and translate complex technical input into clear, client-focused messaging</li></ul><ul><li>Ensure consistency in messaging, tone, and positioning across the entire proposal</li></ul>Proposal Strategy &amp; Execution<ul><li>Manage proposal timelines, priorities, and deliverables to meet strict deadlines</li></ul><ul><li>Support capture planning and pre-RFP preparation activities</li></ul><ul><li>Perform market research and competitive analysis to strengthen proposal positioning</li></ul><ul><li>Maintain and expand a proposal content library (case studies, resumes, technical content,</li></ul>templates)<ul><li>Track upcoming opportunities and support pipeline development efforts</li></ul>Tools, Systems &amp; Modern Capabilities<ul><li>Utilize tools such as GovWin, GovTribe, SAM.gov, FPDS, CRM systems (Salesforce/HubSpot)</li></ul><ul><li>Leverage AI tools (ChatGPT, Copilot, generative AI) to enhance content development and</li></ul>efficiency<ul><li>Use Microsoft Office and collaboration platforms to produce high-quality deliverables</li></ul>Required Qualifications <ul><li>7&ndash;10+ years of experience in proposal writing and management across public and/or commercial</li></ul>sectors<ul><li>Proven experience responding to small to large RFPs, IDIQs, and Task Orders</li></ul><ul><li>Strong understanding of government and enterprise procurement processes</li></ul><ul><li>Demonstrated ability to produce compliant, competitive, and winning proposals</li></ul><ul><li>Excellent writing, editing, and storytelling skills</li></ul><ul><li>Strong project management and organizational skills</li></ul><ul><li>Ability to work in a fast-paced, deadline-driven environment, including extended hours when</li></ul>needed<ul><li>Experience working with cross-functional teams, partners, and subcontractors</li></ul>Preferred Experience <ul><li>Experience across healthcare, IT consulting, digital transformation, or enterprise services</li></ul><ul><li>Familiarity with regulated environments (federal, state, healthcare, financial services)</li></ul><ul><li>Exposure to proposal methodologies (e.g., Shipley, APMP)</li></ul><ul><li>Experience supporting technical solutions such as EHR/ERP, cloud, infrastructure, data, or</li></ul>managed servicesIf you are a senior proposal professional who can combine strategy, writing, and execution to wincomplex deals, we would like to connect.Why Virtelligence <ul><li>Direct impact on U.S. market growth</li></ul><ul><li>Close collaboration with executive leadership</li></ul><ul><li>Opportunity to shape brand positioning in a competitive healthcare IT landscape</li></ul><ul><li>Global consulting platform with strong delivery capabilities</li></ul><ul><li>Performance-focused culture with high visibility</li></ul>Location &amp; Work Model On-Site &ndash; IslamabadAligned with U.S. business hoursRequirements added by the job poster <ul><li>7+ years of experience in Writing/Editing</li></ul><ul><li>Bachelor's Degree</li></ul><ul><li>7+ years of work experience with Digital Marketing</li></ul><ul><li>Working in an onsite setting</li></ul><ul><li>5+ years of work experience with AI for Marketing</li></ul><ul><li>7+ years of IT Services and IT Consulting experience</li></ul>Work Location: In person

Senior Proposal Manager / Proposal Writer

IonQ

<div><div>About IonQ: 

IonQ, Inc. [NYSE: IONQ] is the world's leading quantum platform and merchant supplier - delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ's newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting-edge systems that have been helping customers and partners including Amazon Web Services, and AstraZeneca achieve 20x performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance. 
 
Headquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before.</div>
Location: This position can work onsite or hybrid from one of our offices (College Park, MD or Bothell, WA) or fully remote in the US. 
Travel: Up to 10% travel, primarily domestic. 
Job ID: 1510

The Role: 

We are looking for an Staff Enterprise Proposal Writer to join our Go-to-Market / Enterprise Proposals team. As an Enterprise Proposal Writer, you'll be part of a cross-functional team whose mission is to help IonQ turn breakthrough quantum technologies into persuasive commercial narratives that win customer confidence and accelerate revenue.

In this role, you will report to the Staff Enterprise Proposal Writer and partner with field engineering, engineering, product, marketing, sales, business development, legal, and finance to create compliant, differentiated, high-quality responses for enterprise opportunities. The ideal candidate is a disciplined storyteller who can simplify complex technical requirements into crisp business outcomes and keep the bar high under deadline pressure.

Responsibilities:
<ul>
<li>Write, edit, and refine proposal content for enterprise RFPs, RFIs, RFQs, compliance matrices, and related response materials.</li>
<li>Partner with the Proposal Manager and cross-functional subject matter experts to gather inputs, clarify requirements, and turn technical details into clear, customer-relevant narrative.</li>
<li>Translate complex information about IonQ's compute, networking, sensing, and security capabilities into compelling value propositions for business and technical audiences.</li>
<li>Develop high-quality executive summaries, solution descriptions, implementation narratives, company qualification sections, and tailored answers to customer requirements.</li>
<li>Ensure every response is accurate, compliant, well-structured, and aligned to IonQ's positioning, win themes, and brand voice.</li>
<li>Interview stakeholders efficiently, identify missing information quickly, and synthesize inputs into polished first drafts with minimal rework.</li>
<li>Support the creation and maintenance of reusable proposal assets, boilerplate, proof points, and content-library materials that improve response speed and consistency.</li>
<li>Contribute to review cycles by incorporating feedback rapidly, tightening language, and improving clarity, readability, and persuasion.</li>
<li>Manage multiple deadlines and shifting priorities while maintaining quality, version control, and attention to detail.</li>
<li>Help elevate the overall standard of IonQ's commercial proposal output by identifying messaging gaps, process improvements, and repeatable best practices.</li>
</ul>
What Success Looks Like
<ul>
<li>Month 3 &mdash; You know IonQ's portfolio well enough to write about trapped-ion computing, quantum networking, and security without leaning on SMEs for every sentence. Your first drafts are compliant, well-structured, and require minimal rework. You're operating inside the Proposal Manager's rhythm and have built the cross-functional relationships that make fast turnarounds possible.</li>
<li>Month 6 &mdash; You're managing multiple live opportunities simultaneously &mdash; international, enterprise, and partner-facing &mdash; and delivering executive summaries, solution narratives, and compliance matrices on deadline without dropping quality. The content library is better because you're in it. Revision cycles are shorter because your calibration to IonQ's voice and positioning is sharp.</li>
<li>Month 9 &mdash; You're the writer people trust when the opportunity matters. Your reusable assets are cutting response time across the team. You're not waiting to be asked &mdash; you're flagging messaging gaps, spotting inconsistencies in how we tell our story, and making the whole proposal function faster and more credible. At a company moving as fast as IonQ, that kind of ownership compounds quickly.</li>
</ul>
Requirements:
<ul>
<li>8+ years of professional experience in proposal writing, technical writing, solutions writing, sales content development, or a related field within enterprise technology, deep tech, cybersecurity, networking, hardware, cloud, or B2B SaaS.</li>
<li>Bachelor's degree in Communications, English, Journalism, Technical Writing, Business, Marketing, or equivalent practical experience.</li>
<li>Proven experience writing clear, compliant, and persuasive responses to customer requirements in RFP, RFI, RFQ, questionnaire, or similar structured-response environments.</li>
<li>Strong ability to absorb technical input quickly and translate it into language that is understandable, credible, and motivating for mixed audiences.</li>
<li>Excellent writing, editing, interviewing, and storytelling skills, with a sharp eye for structure, consistency, grammar, and message quality.</li>
<li>Experience collaborating effectively with subject matter experts across technical and commercial teams in a fast-moving, cross-functional environment.</li>
<li>Strong organization and time-management skills, with the ability to manage multiple assignments simultaneously and meet hard deadlines.</li>
<li>High ownership, curiosity, and follow-through; a doer who proactively closes gaps and keeps work moving forward.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>APMP Foundation or other proposal-writing / proposal-management training.</li>
<li>Experience writing for complex enterprise technologies such as quantum, cybersecurity, networking, AI infrastructure, cloud platforms, or advanced hardware.</li>
<li>Experience drafting executive summaries, customer-facing business cases, security questionnaire responses, and differentiated solution narratives.</li>
<li>Familiarity with proposal management tools, content-library systems, and AI-assisted drafting workflows used responsibly in commercial proposal environments.</li>
<li>Experience in a startup or high-growth environment where speed, adaptability, and clarity directly influence revenue outcomes.</li></ul> 
 
The approximate base salary range for this position is $97,123 - $126,652. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.<div>
Compensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401K, unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment.

At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued. 
 
We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.

US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying &quot;U.S. Person&quot; (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.
US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.

If you are interested in being a part of our team and mission, we encourage you to apply!</div></div>

Staff Enterprise Proposal Writer

Orbis Operations

<div>ORBIS is seeking a detail-oriented Senior Proposal Writer to support our Business Development (BD) and Capture teams. This role is responsible for developing strategic, compelling, and customer-focused responses to Requests for Proposal (RFPs) in support of federal government contracts within the Intelligence Community.
The ideal candidate is a strong communicator who can work independently, think critically, and produce high-quality written content in a fast-paced environment while collaborating effectively with BD/Capture teams and Subject Matter Experts (SMEs) across the organization.
Duties &amp; Responsibilities
<ul><li>Develop, write, and edit proposal content with a focus on technical accuracy, compliance, and persuasive messaging (RFPs, RFIs, white papers, and related deliverables)</li></ul>
<ul><li>Write clear, compliant, compelling, persuasive, proposal text.</li></ul>
<ul><li>Effectively communicate and employ interviewing skills to gather needed information from internal and external personnel to support writing activities</li></ul>
<ul><li>Ensure adherence to proposal style guides, templates, and standards (voice, tone, terminology, acronyms, and formatting)</li></ul>
<ul><li>Format proposal documents to meet submission requirements and maintain a professional presentation</li></ul>
<ul><li>Maintain disciplined version control and configuration management practices to reduce risk and rework</li></ul>
<ul><li>Review and refine content to ensure clarity, consistency, and alignment with customer requirements</li></ul>
<ul><li>Collaborate with capture managers, SMEs, program managers, and business leaders to validate technical accuracy and messaging</li></ul>
<ul><li>Support and participate in color team reviews (Pink, Red, Gold), including comment adjudication and action tracking</li></ul>
<ul><li>Leverage AI tools to improve proposal quality, efficiency, and content development</li></ul>
<ul><li>Identify and mitigate proposal risks across active opportunities - Develop and implement process improvements to help improve proposal quality.</li></ul>
Education &amp; Experience
<ul><li>Active TS/SCI clearance &ndash; Poly is desirable</li></ul>
<ul><li>Bachelor&rsquo;s degree in Journalism, Marketing, English, Communications, or a related field</li></ul>
<ul><li>Minimum of 10 years of proposal writing experience, preferably supporting federal or Intelligence Community customers</li></ul>
<ul><li>Demonstrated success writing and leading technical, management, transition, staffing, and/or corporate experience &amp; past performance volumes for complex efforts</li></ul>
Required Skills &amp; Abilities
<ul><li>Strong understanding of ORBIS mission, capabilities, and services</li></ul>
<ul><li>Ability to manage the full RFP lifecycle from kickoff through submission</li></ul>
<ul><li>Experience developing RFIs, white papers, and unsolicited proposals</li></ul>
<ul><li>Proficiency in maintaining proposal repositories and reusable content libraries</li></ul>
<ul><li>Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)</li></ul>
<ul><li>Experience with proposal tracking tools, compliance matrices, and SharePoint workflows</li></ul>
<ul><li>Knowledge of Controlled Unclassified Information (CUI) requirements</li></ul>
<ul><li>Excellent writing, editing, and proofreading skills with strong attention to detail</li></ul>
<ul><li>Ability to translate complex technical input into clear, customer-focused narrative</li></ul>
<ul><li>Strong organizational and time management skills with the ability to manage multiple priorities and deadlines</li></ul>
<ul><li>Critical thinking skills and ability to work independently</li></ul>
<ul><li>Willingness to adopt and integrate AI tools into proposal workflows</li></ul>
Desired Skills &amp; Abilities
<ul><li>Familiarity with Shipley or APMP methodologies</li></ul>
<ul><li>Experience supporting federal government proposal efforts</li></ul>
<ul><li>Knowledge of proposal development processes and compliance standards</li></ul>
<ul><li>Background in marketing coordination or business development support</li></ul>
<ul><li>Experience supporting industry engagement activities or events</li></ul>
Physical Requirements
<ul><li>Prolonged periods of sitting and working at a computer</li></ul>
<ul><li>Participation in virtual and in-person meetings</li></ul>
<ul><li>Ability to attend planned meetings and work in classified space for prolong time periods within the Washington Metro Area region.</li></ul>
<ul><li>Ability to travel to support proposal efforts, primarily in the Washington Metro Area (WMA), to work on classified responses</li></ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.</div>

Senior Proposal Writer

<div>ORBIS is seeking a detail-oriented Mid-Level Proposal Writer to support our Business Development (BD) and Capture teams. This role is responsible for developing strategic, compelling, and customer-focused responses to Requests for Proposal (RFPs) in support of federal government contracts within the Intelligence Community.
The ideal candidate is a strong communicator who can work independently, think critically, and produce high-quality written content in a fast-paced environment while collaborating effectively with BD/Capture teams and Subject Matter Experts (SMEs) across the organization.
Duties &amp; Responsibilities
<ul><li>Develop, write, and edit proposal content with a focus on technical accuracy, compliance, and persuasive messaging (RFPs, RFIs, white papers, and related deliverables)</li>
<li>Ensure adherence to proposal style guides, templates, and standards (voice, tone, terminology, acronyms, and formatting)</li>
<li>Format proposal documents to meet submission requirements and maintain a professional presentation</li>
<li>Maintain disciplined version control and configuration management practices to reduce risk and rework</li>
<li>Review and refine content to ensure clarity, consistency, and alignment with customer requirements</li>
<li>Collaborate with capture managers, SMEs, program managers, and business leaders to validate technical accuracy and messaging</li>
<li>Support and participate in color team reviews (Pink, Red, Gold), including comment adjudication and action tracking</li>
<li>Leverage AI tools to improve proposal quality, efficiency, and content development</li>
<li>Identify and mitigate proposal risks across active opportunities</li>
</ul>
Education &amp; Experience
<ul><li>Active TS/SCI clearance &ndash; Poly is desirable</li>
<li>Bachelor&rsquo;s degree in Journalism, Marketing, English, Communications, or a related field</li>
<li>Minimum of 6+ years of proposal or grant writing experience, preferably supporting federal or Intelligence Community customers</li>
</ul>
Required Skills &amp; Abilities
<ul><li>Strong understanding of ORBIS mission, capabilities, and services</li>
<li>Ability to manage the full RFP lifecycle from kickoff through submission</li>
<li>Experience developing RFIs, white papers, and unsolicited proposals</li>
<li>Proficiency in maintaining proposal repositories and reusable content libraries</li>
<li>Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)</li>
<li>Experience with proposal tracking tools, compliance matrices, and SharePoint workflows</li>
<li>Knowledge of Controlled Unclassified Information (CUI) requirements</li>
<li>Excellent writing, editing, and proofreading skills with strong attention to detail</li>
<li>Ability to translate complex technical input into clear, customer-focused narrative</li>
<li>Strong organizational and time management skills with the ability to manage multiple priorities and deadlines</li>
<li>Critical thinking skills and ability to work independently</li>
<li>Willingness to adopt and integrate AI tools into proposal workflows</li>
</ul>
Desired Skills &amp; Abilities
<ul><li>Familiarity with Shipley or APMP methodologies</li>
<li>Experience supporting federal government proposal efforts</li>
<li>Knowledge of proposal development processes and compliance standards</li>
<li>Background in marketing coordination or business development support</li>
<li>Experience supporting industry engagement activities or events</li>
</ul>
Physical Requirements
<ul><li>Prolonged periods of sitting and working at a computer</li>
<li>Participation in virtual and in-person meetings</li>
<li>Ability to work in classified environments for extended periods within the Washington Metropolitan Area</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.</div>

Mid-Level Proposal Writer

Bori Facility Services, Inc.

Overview We are seeking a dynamic and detail-oriented Proposal Writing Specialist to join our team and drive the success of our business development initiatives. In this role, you will craft compelling, clear, and persuasive proposals that effectively communicate our value proposition to prospective clients and partners. Your expertise in research, editing, and creative writing will ensure each proposal is tailored, accurate, and impactful. This is an exciting opportunity for a motivated professional eager to contribute to organizational growth through exceptional proposal development.Duties<ul><li>Develop comprehensive proposals by analyzing client requirements, understanding project scope, and aligning solutions with organizational capabilities</li><li>Conduct thorough research to gather relevant data, industry insights, and technical information necessary for proposal content</li><li>Write, edit, and proofread proposal documents to ensure clarity, consistency, and adherence to the clients needs</li><li>Collaborate with subject matter experts to incorporate technical details accurately and effectively into proposals</li><li>Fact-check all proposal content for accuracy and completeness before submission</li><li>Manage multiple proposal deadlines simultaneously while maintaining high-quality standards</li><li>Utilize word processing tools to format documents professionally and ensure seamless presentation of content</li></ul>Qualifications<ul><li>Proven experience in proposal writing, technical writing, or related roles with a strong portfolio of successful proposals</li><li>Exceptional writing skills with the ability to craft clear, persuasive, and engaging content across diverse audiences</li><li>Strong editing, copy editing, proofreading, and fact-checking abilities to ensure error-free documents</li><li>Excellent research skills to gather accurate information from credible sources quickly and efficiently</li><li>Proficiency in word processing software and document formatting tools</li><li>Outstanding communication skills for collaborating across teams and understanding client needs</li><li>Background in journalism, copywriting, or creative writing is a plus but not required</li></ul>Join us as a Proposal Writing Specialist and play a vital role in shaping our organization&rsquo;s future by delivering compelling proposals that win opportunities. We value energetic professionals who thrive on precision and creativity&mdash;your expertise will help us stand out in competitive markets!Note: If you are a younger individual or someone with little to no experience looking for an opportunity to learn and grow within a company. Please do not hesitate to reach out. As a company led by a young entrepreneur, we are looking to shape our team for the future!Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li></ul>Work Location: In person

Proposal Writing Specialist

Katten

<div><div><div><div><div>Requisition ID:
</div><div>7334</div>
</div>
</div></div><div>Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
Pitch and Proposal Specialist
Under the direction of the Senior Pitch and Proposal Manager and in close coordination with the Director of Client Intelligence, the Pitch and Proposal Specialist (Specialist) supports the firm&rsquo;s business development and growth initiatives by contributing to the development of timely, high-quality and competitive pitches and proposals. This role works closely with attorneys and members of the Business Development and Practice Support teams to develop customized client-facing materials, including pitch books and presentations, responses to requests for proposals (RFPs), highly targeted pitch documents, and representative matter lists.
The Specialist also supports experience management and client intelligence efforts by maintaining accurate matter data, drafting compelling experience descriptions, and assisting in the preparation of research and reporting related to prospective and existing clients. The position requires strong writing and organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines in a fast-paced environment while maintaining strict confidentiality.
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<div><div><div>
Pitch and Proposal Support<ul><li>
Support the development of pitches and proposals from intake through submission.</li><li>
Assist in preparing responses to RFPs, RFQs, RFIs, and client compliance surveys.</li><li>
Draft and edit proposal content, including executive summaries, cover letters, tailored capability descriptions, standardized responses and attorney biographies.</li><li>
Prepare customized pitch books and qualification statements in Word, PowerPoint and digital formats.</li><li>
Serve as project manager for assigned pitches and proposals, developing timelines, tracking deliverables, proactively following up with contributors, and ensuring on-time, complete submissions.</li><li>
Ensure adherence to brand standards and document quality across client-facing materials.</li><li>
Track active proposals and update status information in the firm&rsquo;s project management system.</li><li>
Coordinate production and formatting of materials, including electronic and print deliverables.</li><li>
Coordinate the design and production of specialty pitch materials with the Creative Services team.</li><li>
Maintain and update proposal content libraries, including standardized RFP responses and archived pitch materials.</li><li>
Track and update pitch and proposal outcomes within internal systems to support reporting and performance analysis.</li><li>
Prepare and lead the monthly reporting process summarizing pitch and proposal activity, outcomes, and related metrics.</li><li>
Contribute to ad hoc proposal and content initiatives as needed.</li><li>
Ensure that all proposal materials are handled securely and in compliance with firm policies and confidentiality standards.</li><li>
Communicate proposal progress and potential issues to the Senior Pitch and Proposal Manager.</li></ul>
Experience Management<ul><li>
Collaborate with the Senior Marketing Technology &amp; Experience Specialist to support the capture, maintenance, and accuracy of the firm&rsquo;s experience data.</li><li>
Draft and revise clear, compelling matter descriptions for use in proposals and other client-facing materials.</li><li>
Work with attorneys and Practice Support team members to gather and verify matter information.</li><li>
Support maintenance of client permissions lists and outside general counsel requirements.</li><li>
Enter and update proposal content within firm systems, coordinating with the Senior Marketing Technology &amp; Experience Specialist to ensure accuracy and consistency.</li></ul>
Client Intelligence<ul><li>
Conduct research on prospective clients and contacts to support pitches, proposals, and business development initiatives.</li><li>
Prepare client intelligence summaries and background materials for attorneys and Marketing &amp; Business Development team members in advance of meetings and pursuits.</li><li>
Generate and distribute ERM/CRM reports, including client relationship data and contact information, to support business development efforts.</li><li>
Support additional marketing and business development initiatives as assigned by the Director of Client Intelligence.</li><li>
Serve as project manager for the bi-monthly internal business development newsletter, coordinating content collection, managing production timelines, and overseeing distribution to support internal education.</li></ul></div></div></div>
Knowledge, Skills and Abilities<ul><li><div>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field required; three to five years of marketing and/or business development experience, ideally within a legal or professional services firm.</div></li><li>
Demonstrated experience supporting and drafting responses to RFPs and other competitive proposals.</li><li><div>
Strong writing, editing, and proofreading skills, with the ability to synthesize complex information into clear, client-focused messaging.</div></li><li>
Strong project management skills and ability to drive multiple concurrent workstreams to meet firm deadlines.</li><li>
Ability to analyze proposal requirements and identify required content and contributors.</li><li><div>
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint); experience working with ERM/CRM and content management systems preferred.</div></li><li>
High level of attention to detail and commitment to accuracy.</li><li><div>
Ability to communicate effectively and diplomatically with attorneys and other business professionals.</div></li><li><div>
Demonstrated analytical skills and ability to gather, organize, and synthesize information from multiple sources.</div></li><li>
Ability to work independently while collaborating effectively within a team environment.</li><li>
Sound judgment and discretion in handling confidential and sensitive information.</li><li><div>
Flexibility to work additional hours as needed to meet proposal deadlines.</div></li></ul>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#LI-DNI</div></div>

Pitch and Proposal Specialist

OE Solar

<div>Description:

OE Solar is seeking a highly organized, detail-oriented Construction Proposal Writer / RFP Specialist to support our growing renewable energy and construction team. This role is responsible for developing clear, compelling, and competitive proposals for public and private-sector construction opportunities, including RFPs, RFQs, and competitive bids.
The ideal candidate is an experienced writer who thrives in a deadline-driven environment, understands construction or EPC workflows, and excels at coordinating complex proposal submissions across multiple internal teams. This position plays a critical role in helping OE Solar win new work by clearly communicating our expertise, qualifications, and value.<h2 class="jobSectionHeader"> 
Key Responsibilities</h2><h3 class="jobSectionHeader">
Proposal &amp; RFP Development</h3><ul><li>
Lead the development and submission of all RFP, RFQ, and BID responses, ensuring accuracy, compliance, and on-time delivery</li><li>
Identify, track, and manage proposal opportunities across multiple procurement and bid platforms</li><li>
Review and analyze solicitation documents, technical requirements, scopes of work, and evaluation criteria</li><li>
Write persuasive, customized proposal narratives that align with client needs and scoring requirements</li><li>
Prepare, assemble, format, and submit all required documents including pricing sheets, forms, appendices, and supporting materials</li><li>
Manage electronic submissions and maintain logins/credentials for procurement portals</li><li>
Maintain and continuously improve proposal templates, boilerplate content, resumes, project descriptions, and company qualifications</li></ul><h3 class="jobSectionHeader">
Project Coordination &amp; Content Management</h3><ul><li>
Schedule and lead proposal kickoff meetings; manage schedules, assignments, and internal deadlines</li><li>
Collaborate with Project Managers, Engineers, Marketing, Sales, and Subject Matter Experts to gather technical content and supporting information</li><li>
Coordinate inputs such as project descriptions, references, site photos, resumes, certifications, and technical documentation</li><li>
Ensure consistency, accuracy, and quality across all proposal sections and contributors</li><li>
Maintain a centralized content library and organized digital filing system for proposal and marketing materials</li><li>
Track proposal status, submission history, deadlines, revisions, and follow-up actions</li><li>
Attend pre-bid meetings, site walks, and RFP informational sessions as required</li></ul><h3 class="jobSectionHeader">
Writing, Editing &amp; Quality Control</h3><ul><li>
Write and edit proposal narratives, qualifications packages, capability statements, and procurement-related documentation</li><li>
Apply strong proofreading and editing skills to ensure clarity, accuracy, consistency, and compliance</li><li>
Adapt tone and messaging to suit public-sector, private-sector, and utility clients</li><li>
Ensure all submissions meet internal brand standards and applicable state or agency procurement requirements</li></ul> 
Requirements:

 Qualifications<ul><li>
3&ndash;5 years of professional experience in proposal writing, RFP development, technical writing, or copywriting</li><li>
Experience in construction, solar, renewable energy, engineering, or EPC environments strongly preferred</li><li>
Exceptional written English skills; degree in English, Communications, Journalism, or a related field preferred</li><li>
Working knowledge of government and public-sector procurement processes (RFP/RFQ/BID)</li><li>
Familiarity with state or municipal procurement requirements (New York experience a plus)</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat</li><li>
Strong organizational and time-management skills with the ability to manage multiple deadlines</li><li>
Excellent interpersonal, written, and verbal communication skills</li></ul>
Benefits:<ul><li>
Health, dental, and vision insurance</li><li>
Paid time off (PTO)</li><li>
Paid holidays</li><li>
Work Location in Person - Albuquerque NM</li></ul></div>

Proposal Writer / RFP Specialist

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