proposal specialist

Knowledge City, LLC

Job Description About Our Company: KnowledgeCity has been a leader in the E-Learning industry for over 19 years, offering a vast library of premium online training courses and a powerful Learning Management System (LMS). We provide measurable results and strong ROI for organizations looking to enhance workforce development, compliance training, and professional skills programs. Our mission is to help companies worldwide meet their training goals efficiently while fostering a culture of continuous learning. The RFP Specialist plays an important role in securing new business and expanding strategic client relationships by leading the end-to-end response process for Requests for Proposals (RFPs), RFIs, RFQs, and enterprise vendor questionnaires. This role transforms complex technical, product, legal, security, and commercial inputs into clear, compelling, and compliant submissions that position KnowledgeCity as the strongest and most credible solution. The position directly supports revenue growth, enterprise deal velocity, and entry into regulated and large-scale markets. Position Overview: The RFP Specialist owns the full lifecycle of RFP and tender responses, from opportunity qualification and timeline planning through submission and post-submission follow-up. This role works cross-functionally with Sales, Product, Content, Legal, Security, Finance, Customer Success, and Leadership to gather accurate information, ensure compliance with requirements, and deliver high-quality, on-time proposals. Responsibilities:<ul><li>Lead the end-to-end RFP, RFI, RFQ, and vendor questionnaire response</li></ul>process, including timeline creation, requirements analysis, response planning, stakeholder coordination, and final submission.<ul><li>Analyze bid requirements, evaluation criteria, and compliance matrices to</li></ul>determine win strategy, required inputs, and submission approach.<ul><li>Partner with Sales to assess opportunity fit, define response strategy, and align</li></ul>proposals with client business goals and procurement priorities.&bull; Coordinate cross-functional inputs from Product, Engineering, Content, Security, Legal, Finance, and Customer Success to ensure accuracy, completeness, and consistency.<ul><li>Translate technical, product, and service capabilities into clear, benefit-driven</li></ul>responses tailored to the client&rsquo;s industry and use case.<ul><li>Develop and maintain a structured RFP content library, including reusable</li></ul>answers, case studies, certifications, product documentation, security responses, and standard company information.<ul><li>Ensure all submissions meet formatting, compliance, legal, and deadline</li></ul>requirements.<ul><li>Manage proposal version control, approval workflows, and final packaging for</li></ul>submission portals and procurement systems.<ul><li>Continuously improve response processes, templates, and workflows to increase</li></ul>efficiency and scalability.<ul><li>Track RFP outcomes, win/loss insights, and response performance metrics to</li></ul>refine future strategy.<ul><li>Support creation of standard company credential documents, capability</li></ul>statements, and tender submission assets. Required Experience and Skills:<ul><li>3&ndash;6+ years of experience in RFP/tender management, proposal management,</li></ul>bid management, or a similar role in a SaaS, technology, or e-learning environment.<ul><li>Strong experience responding to enterprise RFPs, government tenders, or</li></ul>regulated industry procurement processes.<ul><li>Exceptional writing, editing, and information structuring skills with the ability to</li></ul>translate complex inputs into clear, persuasive responses.<ul><li>Proven ability to manage multiple concurrent submissions under strict deadlines.</li><li>Experience building and maintaining a reusable proposal content library.</li><li>Strong project management and stakeholder coordination skills.</li><li>High attention to detail and strong compliance mindset.</li><li>Familiarity with security, legal, and technical questionnaires (SOC 2, ISO 27001,</li></ul>data privacy, integrations, hosting, etc.).<ul><li>Proficiency in working with cross-functional subject matter experts to extract</li></ul>accurate information quickly.<ul><li>Experience with proposal management tools, content management systems, and</li></ul>collaboration platforms is a plus.<ul><li>Excellent organizational, documentation, and communication skills.</li></ul>Job Type: Full-timeWork Location: In person

Proposal Specialist

Citadel CPM

<div>ABOUT CITADEL CPM 
Citadel CPM is a California corporation, headquartered in Pasadena with offices in Fullerton, Long Beach, Riverside, and Sacramento, as well as Phoenix, Arizona. Citadel was established in 2006 to provide professional construction project management services to Federal, State, and municipal agencies in the justice, corrections, education, healthcare, infrastructure, and military market sectors. 
ABOUT THE TEAM 
Our team is dedicated to making our clients' vision a reality while delivering on their budget, schedule, scope, and quality expectations. Our team is committed to resolving issues in a professional and collaborative manner with integrity always foremost in mind. We are proud to know that Citadel is regarded as a team of reputable professionals that clients seek out to help them manage their construction projects, and that industry professionals aspire to join. Citadel's reputation has been built on a set of three principles that form our core values: Integrity, Professionalism, and Responsiveness. 
ABOUT THE ROLE 
The Marketing &amp; Proposal Specialist or Sr. Marketing &amp; Proposal Specialist is a motivated, detail-driven, and passionate professional who will support our day-to-day marketing efforts, develop winning proposals, and support our strategic business growth. Experience in Adobe InDesign with proficiency in a CRM system are required. This role plays a key part in Citadel&rsquo;s pursuit efforts, leading and supporting the creation of high-quality proposals, presentations, and marketing materials that position the firm as a trusted construction and program management partner. 
ABOUT YOU 
We're looking for someone with at least 5 years of marketing and proposal coordination experience within the Architecture/Engineering/Construction (AEC) industry who can manage the end-to-end proposal process with precision, creativity, and strong storytelling. This role is ideal for someone who thrives in a collaborative environment and enjoys blending strategy, writing, design, and coordination to deliver compelling materials that help win new business. 
BASIC QUALIFICATIONS

Marketing:
<ul>
<li>Support firmwide marketing initiatives by developing marketing collateral, resumes, project sheets, and qualification packages</li>
</ul><ul><li>Assist with brand-building efforts including presentations, internal and external communications, and special marketing initiatives</li>
<li>Assist maintaining marketing databases, templates, and content libraries to support efficient pursuit delivery</li>
</ul><ul><li>Maintain Company certifications</li>
<li>Identify and track sales opportunities, maintain the sales pipeline, and conduct research to support business development efforts.</li>
<li>Collaborate closely with internal teams across construction management, program management, and leadership to gather information and refine messaging</li></ul> 


Proposals
<ul>
<li>Manage multiple pursuits and deadlines simultaneously while maintaining accuracy and attention to detail</li>
<li>Continuously improve proposal processes, tools, and best practices to enhance consistency, efficiency, and quality</li>
<li>Craft cohesive proposal narratives that align team strategy, project experience, and client needs</li>
<li>Produce visually polished, well-organized materials that align Citadel&rsquo;s brand standards and elevate overall proposal quality</li></ul> 


Branding
<ul>
<li>Monitor logo/branding</li>
<li>Maintain Company website</li>
<li>Maintain social media feeds</li></ul> 


Business Development Support
<ul>
<li>Provide support for business development activities as needed.</li></ul> 


REQUIRED QUALIFICATIONS
<ul>
<li>5-10 years of experience as a Marketing &amp; Proposal Specialist</li>
<li>7-15 years of experience as Sr. Marketing &amp; Proposal Specialist is required, some of which in the architecture/engineering or construction management industry</li>
<li>Proficiency with Adobe InDesign and CRM software is required, Deltek or Unanet/Cosential is preferred</li>
<li>Proficiency with MS Office Suite software is required</li>
<li>Excellent written and verbal communications skills are required</li>
<li>Excellent organizational skills are required</li>
<li>Some experience with AI &amp; automation is desirable</li>
<li>Ability to handle sensitive information and maintain discretion is required</li></ul> 


EDUCATION REQUIREMENTS
<ul>
<li>Graduation from an accredited college or university with a bachelor&rsquo;s degree in Marketing, Creative Writing, Journalism, English, or related field preferred</li></ul> 


Additional Requirement: 
Valid and current driver&rsquo;s license and automobile insurance. 
PHYSICAL REQUIREMENTS
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Must be able to lift up to 15 pounds at times.</li></ul> 


Citadel is committed to a diverse and inclusive workplace environment. Citadel is an equal opportunity employer and does not discriminate based on race, natural origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 
Citadel CPM Inc. participates in the federal E-Verify program to verify the employment eligibility of all newly hired employees. Employment is contingent upon the successful completion of the Form I-9 and E-Verify process, as required by law. 
To request an interview accommodation please send an email to recruitadm@citadelcpm.com 
In compliance with the local law, we are disclosing compensation, or a range therefore for location where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, licenses, skill set, experience and/or performance. Base pay is only one component of Citadel&rsquo;s total compensation packages for employees. 
Pay range for the Marketing &amp; Proposal Specialist is $60,000 - $80,000 salary per year.

Pay range for the Sr. Marketing &amp; Proposal Specialist is $75,000 - $90,000 salary per year. 
Featured Benefits

Medical Insurance 
Vision Insurance 
Dental Insurance 
401K 
Life and Long-Term Disability Insurances 
Paid Time Off (PTO) for personal time, sick days, and holidays</div>

MARKETING & PROPOSAL SPECIALIST/SR. MARKETING & PROPOSAL SPECIALIST

EGEC Qatar

Job description:Job Summary:The Tenders and Proposal Specialist is responsible for preparing and managing tenders, proposals, and bids. This role involves collaborating with internal teams to ensure proposals meet client needs and business goals, while maintaining client relationships and supporting project management and business development efforts.Duties &amp; Responsibilities, (include but not limited to):<ul><li>Prepare project documents such as tender and technical documents/reports and specification etc.</li><li>Monitor and ensure compliance with government regulations and procedures related to tender laws in Qatar.</li><li>Prepare prequalification documents, Request for Proposal (RFP) responses, and Expressions of Interest (EOI) submissions.</li><li>Develop a clear bid strategy by collaborating with internal stakeholders (engineering, finance, legal, etc.) to gather essential information and define competitive pricing and delivery terms.</li><li>Coordinate internally with engineering, procurement, and legal teams to ensure all aspects of a tender (technical, commercial, legal) are thoroughly reviewed and approved before submission.</li><li>Serve as the main point of contact for all client communications related to tenders and proposals, ensuring timely responses to queries and clarifications.</li></ul>Education &amp; Experience:<ul><li>B.A./B.Sc. degree in engineering or equivalent</li><li>Minimum 3 -4 years of experience</li><li>Proven experience tender and proposal specialist at least 5 years.</li></ul>Job Type: Full-timeExperience:<ul><li>Consultancy Tender: 3years (Preferred)</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>1.	Do you hold a Bachelor&rsquo;s Degree in Engineering or an equivalent discipline?</li><li>2.	How many total years of professional experience do you have in tendering and proposal management</li><li>3.	Do you have hands-on experience with consultancy tenders (engineering/consulting firms)?</li><li>4.	Are you familiar with Qatar tender laws, government regulations, and procedures?</li><li>5.	What is your notice period?</li><li>6.	What is your current salary?</li><li>7.	what is your expected salary?</li></ul>

Tender and Proposal Specialist

Job SummaryThe role of the Tenders and Proposal Specialist for Business Development Department is to actively support the management of projects, key clients, and a wide variety of other business initiatives.Duties &amp; Responsibilities, (include but not limited to)<ul><li>Provide support to Tenders &amp; Proposal Manager in the preparation and compilation of various project documents such as tender and technical documents/reports and specification etc.</li><li>Should be familiar with all things related to engineering documents like letters, writing reports, company brochures and similar documents.</li><li>Read &amp; summarize technical documents</li><li>Draft routine correspondence, file memos and proofread produced documents.</li><li>Market analysis &amp; communication.</li><li>Navigate the internet for finding directions, gathering client information, researching the competition and locating clients.</li><li>Perform a variety of computer-based tasks such as: creating spreadsheets, preparing presentations, creating and typing documents, maintaining calendars and tracking deadlines, filing, taking minutes of meeting.</li><li>Prepare tender technical documents required in the submittal.</li><li>Responsible for document control: establish and maintain the project filing in accordance with the quality Management System.</li><li>Create and maintain client network directory.</li><li>Handle project queries / communication in the absence of team members.</li><li>Communicate by email and telephone, schedule meetings and calendar deadlines, attend client external &amp; internal meeting.</li><li>Provide the support and cooperation in regards to the quality department requirements and audits.</li></ul>Education &amp; Experience<ul><li>B.A./B.Sc. degree in engineering</li><li>3 to 5 years of experience</li><li>Proven experience in secretarial field.</li></ul>Required Skills:<ul><li>Excellent communication and interpersonal skills.</li><li>Excellent typing speed and accuracy.</li><li>Excellent knowledge Microsoft office suite.</li><li>Effective and professional listening.</li><li>Able to liaise with a wide variety of staff and clients at all levels.</li><li>Able to act on own initiative and operate in a proactive way.</li><li>Attentive to details.</li><li>Flexible and adaptable to rapidly changing environment.</li><li>Have multi-tasking skills</li></ul>Job Type: Full-timePay: From QAR7,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your current salary?</li><li>what is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Tenders: 5 years (Required)</li></ul>

Tenders and Proposal Specialist

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
Interface with business line growth team and operations to support the process of winning work. Lead responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.
This role is a part of our 24-months Advance graduate program. Your journey from graduate to future leader will be supported through structured learning programs and one-on-one mentoring with industry experts, equipping you with the tools to make a lasting impact on our organization and the nation.
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. 

Job Summary<ul><li>
Assists with small to medium proposal/LOIs/SOQs. May support capture teams with pre-RFP proposal planning and helps develop and apply the win plan, themes, and discriminators in marketing deliverables.</li><li>
Creates proposal schedules and templates, performs production tasks, and demonstrates a clear understanding of compliance. Develops compliance matrices and creates reasonable, agreed-upon schedules for content development, production and delivery. Contributes to and supports the writing and/or editing and/or formatting of resumes and past performance sections for proposals.</li><li>
Participates in color reviews (Pink and Red team) to build institutional knowledge and may coordinate proposal review meetings and ensure compliance with client requirements. Manages the implementation of proposal and presentation revisions based on direction from review teams.</li><li>
Supports Go/No Go and greenlight analysis conversations and maintain CRM data system content as needed.</li><li>
Participates in internal debriefs as part of pursuit team, as requested.</li><li>
Understands and follows company quality procedures and approval processes (legal, contracts, DOA, signatory) under supervision of others.</li><li>
Performs a self-check of work prior to submitting to others for review/approval.</li></ul> 
Qualifications 
<ul><li>
UAE National with a Family Book (mandatory in line with Emiratisation and UAE labor requirements).</li><li>
Bachelor&rsquo;s degree in Business Administration, Marketing, Communications, Engineering, or a related field suitable for entry‑level proposal development.</li><li>
Strong written and verbal communication skills, with the ability to draft, edit, and format basic proposal content appropriate for a fresh graduate.</li><li>
Ability to understand and follow RFI/RFQ/RFP instructions and compliance requirements, including learning how to support compliance matrices and proposal schedules.</li><li>
Good organizational skills with the ability to support coordination, track deadlines, and manage multiple tasks under supervision.</li><li>
Foundational analytical and research skills with interest in market research, competitive intelligence, and working with CRM or data systems.</li><li>
Proficiency in Microsoft Office Suite, and willingness to learn proposal templates and formatting standards.</li><li>
Strong attention to detail, including the ability to self‑check work before team review.</li><li>
Collaborative mindset and ability to work closely with cross‑functional teams</li><li>
Motivation to learn, grow, and participate fully in AECOM&rsquo;s 24‑month Advance Graduate Program through structured training, coaching, and mentorship.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Graduate - Proposal Specialist إماراتيين (خلاصة القيد)

Rice Engineering

<div>Special Instructions to Applicants : All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice:
<div>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
</div><div></div><div>Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
</div>Position Summary:
The Wiess School of Natural Sciences is seeking a Proposal Preparation Specialist to provide advanced and varied support to departments to facilitate the grant proposal development process and track activities. They will lead and advise faculty and research personnel on how to plan, prepare, and write grant proposals to enable highly competitive extramural research funding (e.g. federal agencies, state agencies, industry, or foundations). Reporting directly to the Associate Director of Pre-Award Research Administration in the Wiess School of Natural Sciences, this role will play a vital role in facilitating effective communication and collaboration.
Ideal Candidate Statement:
The ideal candidate should exhibit strong independent and analytical thinking skills to excel in a fast-paced, deadline-driven environment. Furthermore, the candidate must possess a thorough understanding of relevant federal and state statutes, regulations, policies, and procedures, along with the ability to interpret those established by other sponsoring organizations.
Workplace Requirements : This position is a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change .
Hiring Range: $75,000 annually minimum, with the hiring salary commensurate with experience. This is an Exempt (salaried) position and under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted.
</li></ul></li><li><div>Three or more (3+) years of experience in Pre-Award Research Administration (i.e. grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARPA, NIH, etc.) 
</div></li></ul><div></div>Skills:
<ul><li>Initiative and ability to work independently and as a team member
</li><li>Excellent interpersonal skills, both written and verbal
</li><li>Excellent administrative and organizational skills and the ability to prioritize one&rsquo;s own workload
</li><li>Strong critical thinking skills
</li><li>Excellent writing and editing skills
</li><li>Ability to work under deadline pressure
</li></ul>Preferences:
<ul><li>5+ years of experience in Pre-Award Research Administration in a university setting.
</li><li>Demonstrated experience with large-scale, complex federal funding proposals (e.g., DARPA, ARPA-H or similar agencies).
</li><li>Certified Research Administrator (CRA)
</li></ul>Essential Functions:
<ul><li>Efficiently evaluate Funding Opportunity Announcements, develop proposal preparation timelines, templates, checklists, and track proposal development efforts.
</li><li>Understand, explain, and clarify various agency&rsquo;s proposal requirements and review processes.
</li><li>Develop and analyze proposal budgets in accordance with sponsor guidelines and University research policies.
</li><li>Organize and facilitate faculty teams to prepare large-scale, complex, multidisciplinary proposals, including collaborative opportunities across the University and multi-research organizations.
</li><li>Research and assist in writing non-technical content of proposals.
</li><li>Perform careful review of the scientific, technical, and/or scholarly narrative sections of proposals to ensure compliance with sponsor requirements and with research policies of the University.
</li><li>Serve as a liaison with faculty, administrators, and the Office of Sponsored Projects (OSP) to ensure timely and successful proposal submissions.
</li><li>Develop professional written communications to sponsor agencies, organizations, and key stakeholders.
</li><li>Interact and collaborate with agencies, faculty, and departmental award management staff to support the successful life cycle of funded projects.
</li><li>Lead training and development sessions designed for faculty, staff, postdocs, graduate students, and/or undergraduate students on topics related to the development of proposals for external grant funds
</li><li>Assist in preparing ad hoc administrative projects such as proposal archives, reports and proposal writing tips.
</li><li>Prepare and update proposal documents (revised budgets, JIT documentation, etc.) as needed prior to execution of an award.
</li><li>Perform all other duties as assigned
</li></ul>Additional Functions
<ul><li>Informs the principal investigator (PI) of all proposal preparation requirements and ensures guidelines are followed for proposal formatting, all documents required, and submission requirements.
</li><li>Monitors compliance with agency and University regulations regarding submission; verifies all financial information 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

Proposal Preparation Specialist

Rice University

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5964 proposal specialist jobs Near Me

Proposal Specialist

MARKETING & PROPOSAL SPECIALIST/SR. MARKETING & PROPOSAL SPECIALIST

Tender and Proposal Specialist

Tenders and Proposal Specialist

Graduate - Proposal Specialist إماراتيين (خلاصة القيد)

Proposal Preparation Specialist

Proposal Preparation Specialist