proposal specialist

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
Interested in an opportunity to be part of a dynamic team of proposal managers focused on winning US Federal work around the world? AECOM is hiring an experienced Proposal Leader to work within our Governments Marketing team.
In this role, you will be responsible for leading key proposals and presentations, providing support and guidance from pre-RFP positioning through to interview stage, as required, and leading a team of proposal staff that support our Federal Civilian and DoD Proposal teams.
Subject matter may include studies and planning, architecture and engineering design, construction, environmental, program management, and other professional services.
The ideal candidate will bring experience with US Federal proposal writing, strong leadership, a sharp compliance focus, strong pre-positioning and proposal writing skills, and creative design ideas.
This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Kansas City, MO.
Job Responsibilities will include, but not be limited to:
General<ul><li>
As a Proposal Manager and writer, collaborate with regional and BL teams on identified priority pursuits, including pre-positioning, capture, responses to requests for qualifications (RFQ) and requests for proposals (RFP), as well as shortlist interviews.</li><li>
Reports to the Marketing Team Lead within our Governments Marketing group.</li></ul>
Proposal Management and Development<ul><li>
Responsible for leading large, complex, priority must-win pursuits from capture through to interview stage, as required, which may include multiple disciplines/geographies.</li><li>
May facilitate workshops/sessions to support the capture manager in development of the win strategy.</li><li>
Analyzes debriefs and applies lessons learned to add value to strategy and reviews.</li><li>
Creates detailed annotated outlines and first-draft content, compliance lists, and capture and proposal schedules, with the ability to pivot if requirements change.</li><li>
Leads and contributes to the writing of proposal sections such as cover letters, executive summaries, past performance sections, management approaches, and resumes/staffing sections.</li><li>
Participates actively in Go/No-Go, capture strategies and greenlight analyses and drives compliance with delegation of authority guidelines, capture planning and positioning activities, providing leadership and direction, where required.</li><li>
Facilitates color reviews (pink and red team) for assigned pursuits, and applies lessons learned to add value to proposal and win plan.</li><li>
Serves as a reviewer on color reviews for priority pursuits led by others, as needed, applying in-depth institutional knowledge.</li><li>
Responsible for quality and compliance of deliverables.</li><li>
Supports debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvements.</li><li>
Responsible for proposal and project filing on the secure server and CRM. Knows where to go for all recent submittals and project descriptions. Is familiar with the top IDIQs and top IDIQ managers and project managers.</li><li>
May participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies to thread into strategic pursuits.</li><li>
May contribute to development and implementation of internal training program on topics related to core processes, tools, practices or other special topics.</li><li>
May lead special projects involving teams of BL staff, as directed by Governments Marketing Lead</li></ul> 

Qualifications 
Minimum Requirements<ul><li>
Bachelor's degree, preferably in Journalism, English, Communications, Marketing or a related field and 6+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors or demonstrated equivalency of experience and/or education.</li><li>
Working knowledge of and interest in the A/E industry, including AECOM&rsquo;s Federal clients, projects, people, credentials, and competitors.</li><li>
Evidence of successful leadership of multi-disciplinary or multi-geography proposals valued &gt;$20 million.</li><li>
A thorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, discriminators, and responses to evaluation criteria clearly and effectively.</li><li>
Demonstrated experience applying industry best practices and procedures to support positioning, client or business development processes.</li><li>
Strong proposal writing and editing skills, including grammar and style.</li><li>
A strong working knowledge of desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop), word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint).</li><li>
A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.</li><li>
Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.</li><li>
Professional demeanor and excellent interpersonal skills.</li><li>
Ability to exercise discretion with confidential/sensitive issues.</li><li>
Ability to work independently and with others.</li><li>
Diplomacy with peers and internal clients in handling challenging situations.</li><li>
Resourceful problem solver.</li></ul>
Preferred<ul><li>
Bachelor's degree in Journalism, English, Communications, Marketing or a related field and 8+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors</li><li>
APMP/SMPS certification is a plus.</li><li>
An understanding of CRM, Salesforce experience is a plus.</li></ul> 
Additional Information 
<ul><li>
Due to the nature of the work, US Citizenship is required.</li><li>
Relocation assistance and/or per diem is not offered for this position</li></ul><div></div>
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community&mdash;where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Proposal Specialist IV

Advanced Solutions International

<div></div><div><div>United States (Remote) 
</div><div></div><div>About us
</div>Advanced Solutions International is a global software company focused on helping not-for-profits and membership organizations grow revenue, reduce expenses, improve performance, engage and serve members and donors through innovative software solutions. Our portfolio of solutions includes the iMIS Engagement Management System, TopClass LMS, OpenWater application and review software, and the Clowder mobile app.
About our position
 
We are looking for an Associate Sales Support Specialist who will provide essential support to our sales efforts, collaborating with the sales and marketing teams and the pre-sales engineers to ensure effective communication of the features and benefits of our products and services. In this role, the Associate Sales Support Specialist is responsible for drafting and managing proposal documents, assisting with RFP responses, and working with the pre-sales engineers to appropriately tailor client proposals and presentations.
What you&rsquo;ll be doing
<div><ul><li>Serving as a point of contact for sales support inquiries related to proposal requests for iMIS and other strategic products as required.
</li><li>Drafting and refining executive summaries, proposal narratives, and other documentation explaining our products and services, clearly articulating solution value, approach, and outcomes, effectively communicating solution features and benefits.
</li><li>Creating and maintaining RFP response templates and sales proposal templates for our Go-To-Market strategy and identified vertical markets, using our proposal creation software and other tools, and adhering to corporate branding requirements.
</li><li>Collaborating closely with the sales support team to assess client needs and system requirements, address client inquiries, and tailor proposals and presentations accordingly. Translating highly technical inputs into clear, structured, and client‑ready proposal language while maintaining technical accuracy and consistency.
</li><li>Creating forms, templates, and processes using an advanced knowledge of Microsoft apps, including Word, Excel, Teams, and Microsoft Forms.
</li><li>Capturing reusable content and lessons learned from completed proposals to improve future response efficiency and quality, and continually exploring ways to streamline and further automate Sales Support processes to improve efficiency.
</li><li>Assembling proposal documents using proposal automation and document assembly tools (e.g., QorusDocs, advanced Word templates), ensuring correct content insertion and merge behavior, and conducting final proposal quality control.
</li><li>Supporting post‑submission revisions, clarifications, and other responses as requested by prospective clients or sales leadership.
</li>Performing other duties and job responsibilities as may be assigned from time to time. 
<li>
</li></ul></div><div>What we want you to have
</div><ul><li>Bachelor's degree in Marketing, Communications, or related field or relevant proposal management experience.
</li><li>2+ years proven experience in sales support or marketing, with an understanding of sales principles and customer service practices.
</li><li>Strong writing, proofreading, and editing skills, with advanced command of grammar and usage
</li><li>Excellent communication, presentation, and interpersonal skills.
</li><li>Demonstrated experience in responding to proposals and RFPs.
</li>Proficiency in CRM software and Microsoft Office Suite. 
<li>
</li></ul><div></div> 
<div>What we offer
</div>At ASI, we've forged an employee-first culture, fostering a dynamic and cohesive environment where collaboration thrives, and continuous improvement is our focus. Over the past 30 years, we&rsquo;ve established a solid foundation for long-term success by empowering our team to challenge the status quo and driving positive change by encouraging new ideas, fresh perspectives, and positive attitudes.
Compensation
 
Compensation for this position is determined based on a variety of factors, including, but not limited to, an individual&rsquo;s skills, experience, training, certifications, education, geographic location, business needs, and internal equity. For candidates located in Alexandria, VA or Austin, TX, the current estimated compensation range for this role is $55,000- $60,000. Compensation may vary for candidates in other locations within the United States.
Benefits
 
In addition to a competitive base salary and bonuses for eligible positions, we offer a competitive and comprehensive benefits package, which includes:
<div><div><div><div><div><ul><li>Generous Paid Time Off
</li><li>Medical, Dental, and Vision Insurance
</li><li>Life and AD&amp;D Insurance
</li><li>Flexible Spending Account
</li><li>Healthcare Savings Account
</li><li>Wellness Benefits
</li><li>401k Retirement Plan with Discretionary Match
</li></ul></div></div><div><div><ul><li>Opportunities for Professional Growth
 
and Development
</li><li>Volunteer Time Off
</li><li>Study Leave
</li><li>Employee Assistance Program
</li>Hybrid Remote Work 
<li>
</li></ul></div></div></div> 
</div></div>Join our team and positively impact thousands of ASI customers around the world!
 
www.advsol.com/careers
<div>ASI provides equal opportunities to all employees and qualified applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender perception or identity, marital status, disability, veteran status, or any other legally protected category. Applicants requiring accommodation in the application and/or interview process should notify the ASI Human Resources Department at hrdept@advsol.com . 
</div><div></div> 
<div>If you or someone you know may be interested in this position, please have them apply here .</div></div><div></div>

Associate Sales Support Specialist

The Christman Company

<div>The Christman Company
Job Description:
Build More with Your Career at Christman
Are you interested in becoming an employee-owner with a leading national general contractor that will provide you with opportunities to Build More in your professional career? The Christman Company is looking for Marketing &amp; Proposal Manager in our Grand Rapids, MI office!
What You Will Do:
As a Marketing &amp; Proposal Manager, you will lead the development of qualification statements, proposals, and presentation materials in the pursuit of new project opportunities, coordinating pursuit team involvement as well as handling the writing, editing, and graphic layout of the documents in the pursuit of new business relationships and project opportunities. You will help develop region-specific marketing strategic plans and coordinate the execution and delivery of the plan in collaboration with their business unit leader and business development representative. Working with the Corporate Marketing Director and Integrated Marketing Manager, you will participate in reporting progress and outcomes that fit within the company's overall goals and objectives.
Your primary daily responsibilities of this role include, but are not limited to:<ul><li>
Create strategy and win themes for project pursuit deliverables including qualification statements, proposals, and presentation materials by leading pursuit teams and writing, editing, and graphic layout of the documents meeting all requirements, deadlines, and delivering the highest level of quality.</li><li>
Guide, coach, and manage the strategy and development of teams preparing for oral interviews as well as the materials used in delivering the presentations.</li><li>
Lead the development, writing and creation of custom marketing materials and deliverables such as brochures and other collateral materials to generate client focused messaging, visibility and brand awareness for the company in the local marketplace.</li><li>
Write regional marketing strategic plans, schedule and coordinate goals/objectives/tactics, work with regional teams and corporate integrated marketing representative to identify strategic markets, raise brand visibility and increase profitable wins.</li><li>
Lead and create marketing deliverables as identified in the regional marketing plan by crafting custom content for each local initiative, which can include social media, video content, press releases, on-site story generation, photography, signage, award submissions, web development (including regional pages) and more as identified, that meet the marketing directives defined in collaboration with the regional stakeholders.</li><li>
Engage clients serving as the local marketing expert by planning and delivering a variety of marketing experiences in the region including corporate events, project events, thank you gifts, client correspondence and proof of outcomes (storytelling to span construction and project completion).</li><li>
Make recommendations on the appropriate marketing strategy and deliverables to meet the needs of the region, using creativity and a strong knowledge of the marketplace.</li><li>
Using similar strategies and skills as outlined above, demonstrate a commitment to each project and work effectively to get the job done under all circumstances; ensuring that deliverables meet or exceed expectations and agreed-upon deadlines.</li><li>
Participate in corporate strategic planning, marketing department strategy, and marketing-team based initiatives as appropriate to support corporate objectives of growth, brand awareness and message consistency.</li><li>
Work within the marketing department to engage corporate marketing in establishing a unified brand look/feel, corporate messaging and shared storytelling, especially partnering with integrated marketing representative to balance regional presence with other company and regional campaigns.</li><li>
Partner with creative design representative ensuring the best and highest use of established marketing brand standards.</li><li>
Support the business development and marketing outcomes of the whole company through a variety of other activities as necessary.</li></ul>
What You Will Bring to the Team:
Required experience, knowledge, and skills for this role include:<ul><li>
Bachelor's Degree in Marketing, Business, Communication, or related focus.</li><li>
Minimum five (5) years of overall experience in related job field.
</li><li>Must have knowledge of marketing and strategic planning with deliverables.</li><li>
Minimum three (3) years of proposal development or other directly related experience.</li><li>
Must have intermediate to advanced Adobe InDesign skills. -or-</li><li>
Equivalent combination of the above education, training, and experience.
</li></ul>Preferred Education and Experience:<ul><li>
Minimum four (4) years of proposal-specific experience, including professional writing, editing and/or technical proposal development, and processes.</li><li>
Advanced knowledge of MS Office Suite applications.</li><li>
Advanced knowledge of other Adobe software, such as Acrobat, Photoshop, and Illustrator.</li></ul>
Additional Eligibility Qualifications
<ul><li>Excellent oral and written communication skills; must be proficient in grammar, spelling and punctuation, and have accurate proofreading skills.</li><li>
Strong project management and organizational skills, including attention to detail and ability to work with minimal supervision.</li><li>
Strong interpersonal skills and effective relationship building capacity with internal team members at different levels in the organization as well as external partners.</li><li>
Confident, consultative style in expressing opinions in a collaborative work environment.</li></ul>
Why Christman?
Here at Christman, everyone is an owner. Through our employee stock ownership plan, each employee-owner shares in the collective success and wealth of our nationally recognized company and is eligible to participate in our comprehensive benefits program, including health insurance, 401K contribution, professional development and tuition reimbursement, and more.
We're a top 100-ranked ENR General Contractor that has been building since 1894. Learn more about how you can grow as a Christman Expert, Leader and Partner and build more with us.
The Christman family of companies is an Affirmative Action/Equal Opportunity Employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.As part of our company policy, this position requires successful completion of pre-employment screening, including but not limited to drug and background screening.
Notice to Recruiting Agencies (Unsolicited Resumes): The Christman Company does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our applicant tracking system, website, or to any Christman employee/affiliates. Any unsolicited resumes sent to Christman employees or its' affiliates will be considered property of The Christman Company and will be processed accordingly. Christman will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume without an executed agreement and assigned to a specific search.</div>

Marketing & Proposal Manager

Fisher & Phillips LLP

<div>Proposal Manager
(Full-Time|Remote)
Eligible candidates must reside in one of the following locations: 
Tampa, FL | Ft. Lauderdale, FL | Orlando, FL| Charlotte, NC | Boston, MA | Philadelphia, PA | Pittsburgh, PA | Portland, MA
Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Proposal Manager to join our team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.
The Proposal Manager will play a critical role in the growth of the firm by leading the development of highly tailored, client-focused proposals, some in response to RFPs and RFIs and others as proactive pitch materials. Collaborating with attorneys, proposal team members, marketing and business development staff, and key members of administrative departments, this role will help develop business for the firm from both prospects and clients. The ideal candidate will bring a proactive approach, exceptional writing and project management skills, and the ability to produce high-quality, accurate material with remarkable speed.
Key Responsibilities
Proposal Development and Management
<ul><li>Manage the entire lifecycle of the proposal process, from initial scoping to confirmation of delivery, for complex RFPs, RFIs, informal requests, and other client-facing opportunities.</li>
<li>Collaborate with attorneys, practice group leaders, marketing and business development team members, and key internal departments (including pricing, Knowledge Management, IT, HR, and the Office of the General Counsel) to develop highly tailored responses.
</li><li>Draft, edit, and finalize persuasive and tailored proposal content, including executive summaries, firm overviews, attorney bios, practice and industry content, experience lists, and key firm differentiators.</li>
<li>Confirm compliance with RFP requirements, including format, deadlines, and submission requirements.</li>
</ul>
Collaboration and Strategy
<ul><li>Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm&rsquo;s brand and long-term goals.</li>
<li>Assist in tracking and reporting on proposal metrics and ROI.</li>
<li>Use research tools (such as LexMachina and IBISWorld) to gather relevant information for proposal content.
</li><li>Quickly produce and review drafts with a strong sense of personal responsibility.</li>
</ul>
Project Management
<ul><li>Manage multiple, concurrent proposal projects under tight deadlines with shifting priorities</li>
<li>Coordinate input from attorneys and other key members of the response to ensure timely delivery of all proposal sections, as well as the overall response.</li>
</ul>
Qualifications and Requirements
Education:
<ul><li>Bachelor&rsquo;s degree in English, Marketing, Communications, Business, or related field.</li>
<li>Advanced degree or legal industry certifications (e.g., APMP, JD, MBA) a plus.</li>
</ul>
Experience:
<ul><li>6+ years of experience in proposal writing and management, preferably within a law firm, professional services firm, or other B2B environment.</li>
<li>Experience responding to complex RFPs for legal services or similar professional services clients.</li>
<li>Experience with online purchasing systems and other procurement-driven processes.</li>
</ul>
Skills:
<ul><li>Exceptional writing, editing, and proofreading skills.</li>
<li>Strong project management and organizational abilities; able to handle multiple priorities under pressure.</li>
<li>Excellent skills in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams) and Adobe Acrobat.
</li><li>Experience with CRM tools such as Foundation and OnePlace would be helpful.</li>
<li>Knowledge of legal industry trends, client expectations, and competitive landscape.</li>
</ul>
Attributes:
<ul><li>Highly responsive in terms of speed and accuracy
</li><li>Detail-oriented and deadline-driven</li>
<li>Collaborative team player with excellent interpersonal skills</li>
<li>Strategic thinker with a client-centric mindset and ability to influence stakeholders</li>
<li>Ability to see both the details (including grammar and other rules), as well as the larger, strategic considerations for each request
</li></ul>Compensation
The hourly range for this position is $110,000 - $120,000. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
Why Join Us
At Fisher Phillips, exceptional talent is the foundation of our success. Joining our team means collaborating in a professional, dynamic environment leveraging cutting-edge technology. Our leadership fosters professional growth and provides opportunities to challenge yourself.
Our comprehensive benefits include health, dental, and vision insurance, a 401(k) with profit sharing, 18 days of vacation, 10 accrued sick days, and 10 paid holidays per benefit year. Wellness programs and 24/7 telehealth services support your overall well-being. Visit www.fisherphillips.com to learn more.
Additional Notes
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.</div>

Proposal Manager

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