purchasing administrative assistant

Integrity Distributors Inc.

Job Title: Entry-Level Bookkeeper &amp; Purchasing Assistant Position OverviewWe&rsquo;re seeking a detail-oriented, organized, and proactive individual to join our team as an Entry-Level Bookkeeper &amp; Purchasing Assistant. This dual-role position supports both our accounting and operations teams by maintaining accurate financial records and coordinating purchasing activities. The ideal candidate is dependable, eager to learn, and comfortable working in Excel and spreadsheet-based systems.Key ResponsibilitiesBookkeeping<ul><li>Record daily financial transactions in QuickBooks (or company accounting software).</li><li>Reconcile bank statements, credit cards, and vendor accounts.</li><li>Assist with accounts payable and receivable processing.</li><li>Maintain accurate records of invoices, receipts, and expense reports.</li><li>Support preparation of month-end and year-end financial reports.</li></ul>Purchasing &amp; Inventory<ul><li>Create and manage purchase orders based on inventory needs and project requirements.</li><li>Communicate with suppliers to confirm pricing, lead times, and delivery schedules.</li><li>Track incoming orders and resolve discrepancies or delays.</li><li>Maintain spreadsheets to monitor vendor performance, costs, and purchase history.</li><li>Work closely with department managers to anticipate material needs.</li></ul>General Administrative<ul><li>Assist with filing, document management, and data entry tasks.</li><li>Support the finance and operations teams as needed for special projects.</li></ul>Qualifications<ul><li>1&ndash;2 years of experience in bookkeeping, purchasing, or related administrative work (preferred, not required).</li><li>Proficiency in Microsoft Excel or Google Sheets (formulas, pivot tables, data organization).</li><li>Basic understanding of accounting principles.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent communication and time management abilities.</li><li>Ability to work independently and handle multiple priorities.</li></ul>Education<ul><li>High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree in accounting, finance, or business preferred.</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly wage or salary based on experience.</li><li>On-the-job training with opportunities for advancement.</li><li>Standard company benefits package (to be specified).</li></ul>Work Environment<ul><li>Full-time, on-site position (typical hours: Monday&ndash;Friday).</li><li>Office and warehouse setting with occasional vendor or site communication.</li></ul><ul><li>Strong organizational skills combined with time management abilities will enable you to handle multiple priorities efficiently while maintaining attention to detail. Join us as an Administrative &amp; Purchasing Assistant and become an integral part of a vibrant team dedicated to operational excellence! Your enthusiasm for organization, customer service expertise, and proactive mindset will help drive our success forward every day!</li></ul>Job Type: Full-timePay: $15.00 - $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative & Purchasing Assistant

Safwa Injaz

Location: Lahore Near Valecia Town (Office-based)About the Role: We are looking for a Purchasing &amp; Procurement Assistant to manage all purchasing activities, maintain supplier relationships, and assist with client communication when required. The candidate will also be responsible for maintaining purchase records and reports using Excel.Key Responsibilities:<ul><li>Handle and execute purchasing orders from suppliers.</li><li>Communicate with suppliers and clients regarding prices, requirements, and delivery timelines.</li><li>Maintain purchasing data and records in Excel or Google Sheets.</li><li>Track inventory and prepare basic purchasing reports.</li><li>Ensure quality and timely delivery of purchased items.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in purchasing, procurement, or a similar role.</li><li>Good command of Excel / Google Sheets.</li><li>Strong communication and negotiation skills (Urdu + English (Arabic preferred).</li><li>Organized, detail-oriented, and reliable.</li></ul>Salary: PKR 45,000 to 60,000 based on experiance Job Type: Full-time (Office-based)Job Type: Full-timePay: Rs45,000.00 - Rs60,000.00 per monthExperience:<ul><li>Purchasing : 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Purchasing & Procurement Assistant

Recity Network India

<div>Job Position: Administrative Assistant

Location: Mathura, India

About Recity: Founded in 2017, Recity Network Private Limited aims to make cities more livable by transforming the journey of plastic waste globally. We focus on creating streamlined, inclusive, and traceable waste management solutions, collaborating with multinational brands, CSRs, multilaterals, governments, and city administrations to revolutionize the global plastic waste industry.
RECITY

Role Overview: The Administrative Assistant at our Material Recovery Facility (MRF) in Mathura will oversee administrative tasks to ensure smooth operations.

Key Responsibilities:

Procurement:
<ul><li>
Assist in sourcing suppliers and obtaining quotations for goods and services. 
</li><li>Prepare and process purchase orders, ensuring accuracy and compliance with procurement guidelines.
</li><li>Maintain and update vendor databases, contracts, and procurement records.
</li><li>Coordinate with vendors for timely delivery and resolve any discrepancies in orders or invoices.
</li><li>Track and monitor inventory levels; alert the team for replenishment as required.
</li><li>Support administrative tasks such as filing, record-keeping, and preparing procurement reports.
</li><li>Liaise with internal teams to understand procurement needs and ensure timely fulfillment.
</li><li>Assist in budget tracking and expense documentation related to procurement.
</li><li>Ensure adherence to company procurement policies and regulatory compliance.</li></ul>

Inventory Oversight:
<ul><li>Maintain records of stock and inventory at the MRF facility.
</li></ul>Safety and Compliance:
<ul><li>
Document and report any workplace accidents or safety incidents.
</li><li>Ensure proper documentation for compliance and audits.
</li></ul>Collaboration:
<ul><li>
Work with HR and admin teams to streamline workforce management.
</li><li>Organize regular training sessions on the Prevention of Sexual Harassment (POSH).
</li><li>Assist in other administrative responsibilities as required.
</li></ul>Qualifications:

Education: Bachelor's degree in any discipline (preferred: Administration, HR, or related field).

Experience: 1-2 years in administrative role.

Experience in worker management or facility operations is a plus.

Skills:
<ul><li>
Strong organizational and record-keeping abilities.
</li><li>Effective communication and problem-solving skills.
</li></ul>Application Process: Please send your updated CV along with a cover letter to careers@recity.in.
Applications accompanied by a cover letter will be given preference.

Join us in our mission to transform plastic waste management and contribute to a sustainable future</div>

Admin Assistant - Procurement (Mathura)

Eddy County, New Mexico

<div>BRIEF DESCRIPTION: 
This position is responsible for all oversight concerning purchasing and procurement for Eddy County; managing RFPs, IFBs, RFIs, etc.; approving purchase orders and change orders in the county&rsquo;s financial system per state guidelines; overseeing monthly p-card audits. Employee must be responsible for making independent decisions regarding Eddy County procurement. Employee must perform all duties with minimal supervision and in absence of supervisor, must be able to take full responsibility of deadlines and all other tasks. Employee may be required to work irregular hours, attend job-related meetings, and perform other duties as assigned.
TO VIEW FULL JOB DESCRIPTION, Click link below:
PROCUREMENT ADMINISTRATOR JOB SPEC 11.2025
STARTING SALARY RANGE:
$29.65 - $32.72 per hour DOE</div>

PROCUREMENT ADMINISTRATOR - STARTING PAY: $29.65 - $32.72 PER HOUR DOE

Bjornstad Construction Supply

Purchasing and Estimating Assistant &ndash; Commercial Doors &amp; HardwareMeridian, Idaho Full-Time | Monday&ndash;Friday | (Hybrid work environment potential)Join a Growing Team at Bjornstad Construction Supply!Bjornstad Construction Supply is a company specializing in commercial doors and millwork. We take pride in delivering high-quality products and exceptional service to our customers throughout the country. As our business continues to grow, we&rsquo;re looking for a motivated and detail-oriented Purchasing &amp; Estimating Assistant to join our team in Meridian, Idaho.Position OverviewThe Purchasing &amp; Administrative Assistant will play a key role in supporting our commercial doors and hardware division. This position involves assisting with purchasing, coordinating orders with vendors, and helping estimate material costs for upcoming projects. The ideal candidate will have experience in the construction industry, strong computer skills, and the ability to read and interpret construction plans.This is a great opportunity for someone who&rsquo;s driven, organized with a high attention to detail, and eager to learn more about the commercial construction supply world.Key Responsibilities<ul><li>Assist in purchasing commercial doors, frames, and hardware for active projects.</li><li>Communicate with vendors and suppliers to obtain quotes, confirm orders, and track deliveries.</li><li>Review and interpret construction drawings, specifications, and bid documents.</li><li>Help estimate materials and costs for upcoming projects.</li><li>Collaborate with project managers, estimators, and warehouse staff to ensure timely and accurate order fulfillment.</li><li>Perform various administrative, data-entry or project-related tasks as needed to support the team.</li></ul>Qualifications<ul><li>Previous experience working in the commercial construction industry (experience with commercial doors and hardware is a plus).</li><li>Proficiency with Microsoft Excel, QuickBooks, and Bluebeam (or similar programs) is not required but desired.</li><li>Ability to read and understand construction plans and specifications.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and teamwork abilities.</li><li>Self-motivated with a positive attitude and willingness to take on new challenges.</li></ul>Work Environment<ul><li>Office-based position located in Meridian, Idaho.</li><li>Standard business hours: Monday&ndash;Friday</li><li>This position primarily involves desk work and computer-based tasks.</li><li>You&rsquo;ll be joining a friendly, growing, and supportive team that values reliability, initiative, and growth.</li></ul>Why Join Bjornstad Construction Supply?<ul><li>Opportunity to grow with an expanding company that has branch locations in Texas, Florida, and Idaho.</li><li>Supportive and collaborative work environment.</li><li>Exposure to exciting commercial construction projects across the region.</li><li>Competitive compensation based on experience.</li></ul>Compensation&middot; $50,000 salary position (starting) with eligibility for full health benefits and 401K benefits 60 and 90 days from start date respectively.Link to our company website: https://www.bcsupply.org/Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Purchasing & Estimating Assistant - Commercial Doors and Hardware

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Gurgaon
 
 
 
 
 Summary
 
 
 
 You will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Manager is responsible to assist the Materials Manager in the planning and procurement of material, including vendor development and administration of contracted services in accordance with the hotel policy and procedures.
 
 
 
 Qualifications
 
 
 
 Ideally with a university degree or diploma in Finance or Hospitality/Tourism management. Minimum 2 years work experience as Asst. Manager in Materials or Purchasing, or as Team Leader in larger operation. Good problem solving, administrative and interpersonal skills are a must.
</div>

Assistant Manager - Materials

C D General Trading LLC

Job Title: Procurement AssistantDepartment: Procurement / PurchasingReports to: Procurement ManagerLocation: Kezad , Abu DhabiJob Type: Full-time ( MALE CANDIDATES ONLY)CityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary:We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities:Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements:Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills:Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesSalary Range: 3,000 - 3,500Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Procurement Assistant

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