purchasing administrative assistant

Pantelides Dry Goods & Paper Supply

Overview We are looking for a proactive and detail-oriented Administrative Assistant specializing in purchasing to join our dynamic team. In this role, you will be the key support in managing procurement processes, coordinating with vendors, and ensuring smooth office operations. The ideal candidate is organized, tech-savvy, and enjoys multitasking in a fast-paced environment. This position offers an excellent opportunity to develop your administrative and office management skills while supporting our company's purchasing functions.Responsibilities<ul><li>Assist with purchasing activities by processing orders, tracking deliveries, and maintaining accurate records using tools like QuickBooks and Google Workspace.</li><li>Manage front desk duties including greeting visitors, handling multi-line phone systems, and providing excellent customer service.</li><li>Support office management tasks such as filing, data entry, proofreading documents, and maintaining organized records.</li><li>Coordinate calendar management and schedule appointments for team members or vendors as needed.</li><li>Handle clerical responsibilities including typing correspondence, managing office supplies inventory, and supporting bookkeeping tasks.</li><li>Provide customer support by responding to inquiries via phone or email with professional phone etiquette and clear communication.</li><li>Collaborate with team members to ensure efficient office operations, including organizing files and supporting administrative projects.</li></ul>Requirements<ul><li>Prior office experience or administrative experience is essential; familiarity with office management is a plus.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry.</li><li>Knowledge of QuickBooks or similar accounting software is preferred for handling bookkeeping tasks.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are advantageous for communicating with diverse clients or vendors.</li><li>Experience in customer service roles such as dental or medical receptionist positions is beneficial.</li><li>Demonstrated professionalism with strong phone etiquette, proofreading skills, and attention to detail. Join us as an Administrative Assistant purchasing where your organizational talents will keep our operations running smoothly while you grow your career in a supportive environment!</li></ul>Pay: $20.00 - $22.00 per hourWork Location: In person

Administrative Assistant purchasing

City of Ocean Springs

<div><div>GENERAL PURPOSE
Performs administrative duties including a variety of routine and complex clerical, administrative, and data processing work. The Administrative/Purchasing Assistant performs purchasing functions including approving requisitions for city departments and preparing the claims docket for Board meetings. Assists the City Accountant with duties as assigned. In addition, specific departmental duties include voter registration, golf cart inspections and registrations, privilege licenses, and city deposits.
SUPERVISION RECEIVED
Works under the general supervision of the City Clerk.
SUPERVISION EXERCISED
This position does not supervise any employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Greets visitors and provides information as requested, answers telephone and routes calls to appropriate department or person.</li><li>
Responsible for receiving deposits daily from city departments, ensuring accuracy and posts to receipts and general ledger.</li><li>
Maintains a balanced cash drawer including the receipt of payments and disbursement of change and prepares the daily deposit for the Supervision and Finance Department.</li><li>
Responsible for processing all requisitions for purchases within the city by ensuring the correct account number, adequate funding, and a breakdown of product, quantity, price, location, and/or equipment, if applicable, with the objective being to obtain the best quality products for the city at the best price.</li><li>
Ensures purchasing procedures and laws mandated by the State of Mississippi are being followed.</li><li>
Requires validation of goods received from departments and approves invoices for payment.</li><li>
Prepares the bi-monthly purchasing docket of claims, audits and scans invoices into electronic filing for historical access.</li><li>
Maintains communication with vendors and departments concerning timely invoices and payments of claims.</li><li>
Issues asset tags and control sheets to departments, ensures their return for entering data in the inventory system. Upon completion, shares copies with the City Accountant for depreciation/audit purposes and IT for internal auditing.</li><li>
Assists with annual inventory performed throughout all city locations.</li><li>
Maintains and is responsible for issuing and collecting fees for all Privilege Licenses.</li><li>
Maintains and is responsible for issuing and collecting fees for all Golf Cart Registrations, to include inspections.</li><li>
Accepts voter registration applications, scans and mails completed applications to Jackson County.</li><li>
Assists citizens regarding city-owned cemeteries.</li><li>
Receives complaints, inquiries submitted through the website and public records requests, forwarding them to appropriate departments, and provides responses within a timely manner in accordance with the Public Records Act.</li><li>
Maintains an accurate and timely log of all Public Records Requests.</li><li>
Assists in Water Department as needed.</li><li>
Works with City Accountant to provide necessary documentation, files, etc., for annual audit procedures.</li><li>
Supports accounting team as needed.</li><li>
Supports Board of Aldermen live stream camera as back-up personnel, as needed.</li><li>
Provides Mayor&rsquo;s office with phone and message support as needed.</li><li>
Performs any related work as required and any other duties assigned by the City Clerk.</li></ul>
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
Minimum graduation from a high school or GED equivalent. Preferred: minimum of two years of experience including customer service, cash handling, and accounting duties.
Necessary Knowledge, Skills, and Abilities:<ul><li>
Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.</li><li>
Must be detail-oriented with a high level of accuracy, able to establish priorities and multi-task.</li><li>
Skill in operating the listed tools and equipment.</li><li>
Ability to establish and maintain effective working relationships; ability to communicate effectively, orally and in writing; ability to work under pressure and/or frequent interruptions; ability to work with angry and difficult customers.</li></ul>
ADDITIONAL REQUIREMENTS
Ability to be bonded is a requirement, due to cash handling.
Must have a valid driver&rsquo;s license issued by the State of Mississippi.
Work schedule is Monday &ndash; Friday, 8:00 a.m. &ndash; 5:00 p.m., with occasional evening hours
TOOLS AND EQUIPMENT USED
Personal computer, including Excel and Word, internet, and email such as Microsoft Outlook; central financial computer systems; telephone; 10-key calculator; and copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 
WORK ENVIRONMENT
The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Must pass a criminal background check and drug test. 
The duties listed above are intended only as illustrations of the several types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.</div></div>

ADMINISTRATIVE/PURCHASING ASSISTANT

Rice University

<div>Special Instructions to Applicants:
 
All interested applicants should attach a r&eacute;sum&eacute; in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They are reflected in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
BioSciences at Rice is home to undergraduate and doctoral degree programs in Biochemistry &amp; Cell Biology and Ecology &amp; Evolutionary Biology. We also participate in multidisciplinary degree programs in Biological Science, Environmental Science, and Neuroscience, as well as professional science master&rsquo;s programs in Bioscience &amp; Health Policy and Environmental Analysis.
The Purchasing Accounting Assistant II is responsible for assisting the BioSciences at Rice Department with budgeting and financial recordkeeping. They will serve as the purchasing agent for the department and will be responsible for processing purchase orders and reconciling purchasing card reports for a large population of faculty and postdoctoral researchers. This includes, but is not limited to, supplies, travel, and other lab-related expenses. The ideal candidate has experience working in a college or university accounting support role.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration after a probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Salary: This position is hiring at a starting hourly rate of $18.90/hr.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>HS diploma
</li><li>2+ years of related administrative and/or accounting experience
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Advanced knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
</li><li>Advanced attention to detail and accuracy
</li><li>Good listening, verbal, and written communication skills
</li><li>Ability to work and participate in a team environment
</li><li>Ability to plan and schedule effectively 
</li></ul>Preferences:
<ul><li>Bachelor&rsquo;s degree
</li><li>Bookkeeping and/or accounting coursework
</li><li>Three years of experience working at a university
</li><li>Experience at Rice University
</li><li>Experience using Oracle
</li><li>Experience working in a college or university accounting role 
</li></ul>Essential Functions:
<ul><li>Prepares, reviews, processes, and reconciles invoices and expenses
</li><li>Prepares detailed expenditure and budgetary reports
</li><li>Serves as the purchasing agent for the department
</li><li>Reviews and interprets legal documents for financial terms and conditions
</li><li>Performs all other duties as assigned 
</li></ul>Additional Functions:
<ul><li>Maintains proper records related to purchasing card purchases in accordance with University purchasing card policies and procedures
</li><li>Assists faculty, students, and staff by responding to inquiries about purchase orders and obtaining quotations
</li><li>Prepares and submits accounting forms as needed during reconciliation (e.g., budget transfers, expense and revenue corrections, internal department transactions)
</li><li>Researches and resolves problems associated with invoice discrepancies
</li><li>Reconciles monthly credit card statements by gathering supporting documents
</li><li>Trains faculty, students, and staff on the use of Oracle
</li><li>Assists accountants as needed with report distribution, fund and grant reconciliation, and special projects by compiling reports, payment records, and other supporting documentation
</li><li>Assists the department chair, accounting manager, and executive administrator with projects and/or reports as requested
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
 
Rice Mission and Values : Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

Purchasing Accounting Assistant II

Rice Engineering

KYT Technology

Office Administrative Assistant (Chinese/English)We are looking for a reliable Office Administrative Assistant to support daily office and warehouse administrative operations. Bilingual in English and Chinese is mustResponsibilities:<ul><li>Handle daily office administrative tasks and documentation</li><li>Maintain office supplies and coordinate purchasing needs</li><li>Assist the overseas warehouse team with procurement, including office supplies and large equipment purchases</li><li>Support internal administrative coordination and general office operations</li></ul>Requirements:<ul><li>Basic computer skills (Excel, email, and office systems)</li><li>Strong organizational and communication skills</li><li>Detail-oriented and responsible</li><li>Bilingual in English and Chinese is must</li></ul>Pay: $20.00 - $23.00 per hourWork Location: In person

Office Admin Assistant(bilingual Chinese&English)

Prime Group Holdings

<div>Overview:
<div>
Prime Group Holdings, LLC, a vertically-integrated private equity real estate firm specializing in self storage and other alternative real estate asset classes, has an exciting opportunity for a talented Administrative Assistant - Acquisitions at its headquarters in Saratoga Springs, NY.</div><div></div><div> 
With $6.7 billion in assets under management, Prime Group is among the largest private owners and operators of self-storage properties globally, with a portfolio of 320+ self-storage assets across 28 U.S. states, three Canadian provinces, and the U.S. Virgin Islands, totaling 24+ million rentable square feet. The firm manages three flagship funds on behalf of a global investor base, including Prime Storage Fund III, the largest self-storage dedicated fund ever raised.</div><div></div><div> 
Headquartered in Saratoga Springs, NY, Prime Group employs 700+ professionals and maintains a regional office in Jupiter, FL and Manhattan, NY along with investment originations offices in Denver, CO; Hackensack, NJ; Yorktown, VA; and Calgary, Alberta. The firm&rsquo;s 21-person senior leadership team is supported by specialized teams across sourcing and acquisitions, asset and portfolio management, compliance and legal, property management, information technology, transactions and financing, marketing, accounting, training, and other core functions.</div><div></div><div> 
Prime Group&rsquo;s performance is rooted in a culture of respect, teamwork, ethical business practices, accountability, and persistence. The firm places significant value on the relationships it has built with customers, employees, investors, and stakeholders. PitchBook has recognized Prime Group as one of the top 10 real estate value-add fund managers in its 2023 Global Manager Performance Score League Tables.</div>
Responsibilities:
<ul><li>Compile, organize files for each deal we are acquiring</li><li>
Follow up with sellers/brokers regarding additional items needed</li><li>
Listen in on conference calls, take notes and assist with following up with appropriate parties on actionable items.</li><li>
Review due diligence materials to make sure they are complete and organized properly</li><li>
Organize existing companywide digital file system (t drive)</li><li>
Manage a list of statuses of acquisitions for each deal and timing for various items</li><li>
Maintain and manage all records/spreadsheets, databases, etc. and circulate updated closing dates to team as needed</li><li>
Be the liaison between home office, transition team and filed staff for any properties we are acquiring to ensure a smooth transition</li><li>
Coordinate and schedule onsite property inspection for owned sites and properties we have under contract.</li></ul>
Qualifications:
<ul><li> Associate's degree or higher required</li><li>
Detail oriented and ability to multi-task and manage deadlines</li><li>
Process-oriented, strong organization skills, and ability to prioritize tasks as needed</li><li>
Ability to manage sensitive and critical information</li><li>
Dedication to fostering an effective, collective, high-performing, and collegial work environment</li><li>
Willing to collaborate as part of a team and support team, but also able to work independently with minimal supervision</li><li>
Ability to work with all levels of personnel</li><li>
Demonstrated interpersonal skills are required</li><li>
Strong computer skills, including Microsoft Office applications and web-based applications and databases</li><li>
Dependability, ability to follow instructions and take responsibility for actions</li></ul>
Benefits:
<ul><li>Competitive rate of pay and a generous benefits program</li><li>
Salary commensurate with experience</li><li>
Medical, Dental, life, vision, short-term disability, and long-term disability insurance program</li><li>
Paid vacation time; paid sick time; paid holidays</li></ul><div>
Equal Opportunity Employer Statement</div><div>
Prime Group Holdings is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.</div><div></div><div> 
#LI-OnSite</div>
Pay Range: USD $23.00 - USD $25.00 /Hr.</div>

Administrative Assistant - Acquisitions

BakerRipley

<div>
 
 Job Overview
 
 
 
 BakerRipley Community Schools is seeking a talented individual to join our team and make a positive impact in the lives of our students and the community. In this role, you will have the chance to use your skills and experience to provide excellent customer service and support to the campus administration, teachers, students, and families. The administrative assistant communicates regularly with families and the community and is often one of the first faces a visitor sees when they arrive at our campus.
 
 
 
 Administrative Assistant Responsibilities &amp; Duties
 
 
 
 <ul>
 <li>
 Work with designated staff across all campuses and locations to assure appropriate linkages between central services, program development and program administrative functions.
 </li>
 <li>
 Prepare financial statements, reports, memos, invoices, letters and other documents.
 </li>
 <li>
 Provide support for division meetings, special events, or programs including but not limited to scheduling, set-up and breakdown, purchasing supplies and materials, and registration.
 </li>
 <li>
 Provide administrative support to campus leadership as needed such as travel arrangements i.e.
 </li>
 <li>
 Develop written responses to external stakeholders, internal and external monitors, and other appropriate agency staff.
 </li>
 <li>
 Make and track daily phones calls to families regarding student daily attendance.
 </li>
 <li>
 Perform special projects for the campus administration as needed.
 </li>
 <li>
 Answer phone and route calls to the correct person or take messages.
 </li>
 <li>
 Order, organize, and track office supplies and equipment.
 </li>
 <li>
 Accurately record meetings minutes and action items.
 </li>
 <li>
 Perform administrative and clerical duties.
 </li>
 <li>
 Performs other duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Administrative Assistant Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 High school diploma
 </li>
 <li>
 Experience in school front office management
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to build positive relationships with students, families, and colleagues
 </li>
 <li>
 Dedication to strong customer service with all stakeholders.
 </li>
 </ul>
</div>

Administrative Assistant (26-27 School Year) (1629)

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Administrative Assistant purchasing

ADMINISTRATIVE/PURCHASING ASSISTANT

Purchasing Accounting Assistant II

Purchasing Accounting Assistant II

Office Admin Assistant(bilingual Chinese&English)

Administrative Assistant - Acquisitions

Administrative Assistant (26-27 School Year) (1629)