purchasing administrative assistant

Recity Network India

<div>Job Position: Administrative Assistant

Location: Mathura, India

About Recity: Founded in 2017, Recity Network Private Limited aims to make cities more livable by transforming the journey of plastic waste globally. We focus on creating streamlined, inclusive, and traceable waste management solutions, collaborating with multinational brands, CSRs, multilaterals, governments, and city administrations to revolutionize the global plastic waste industry.
RECITY

Role Overview: The Administrative Assistant at our Material Recovery Facility (MRF) in Mathura will oversee administrative tasks to ensure smooth operations.

Key Responsibilities:

Procurement:
<ul><li>
Assist in sourcing suppliers and obtaining quotations for goods and services. 
</li><li>Prepare and process purchase orders, ensuring accuracy and compliance with procurement guidelines.
</li><li>Maintain and update vendor databases, contracts, and procurement records.
</li><li>Coordinate with vendors for timely delivery and resolve any discrepancies in orders or invoices.
</li><li>Track and monitor inventory levels; alert the team for replenishment as required.
</li><li>Support administrative tasks such as filing, record-keeping, and preparing procurement reports.
</li><li>Liaise with internal teams to understand procurement needs and ensure timely fulfillment.
</li><li>Assist in budget tracking and expense documentation related to procurement.
</li><li>Ensure adherence to company procurement policies and regulatory compliance.</li></ul>

Inventory Oversight:
<ul><li>Maintain records of stock and inventory at the MRF facility.
</li></ul>Safety and Compliance:
<ul><li>
Document and report any workplace accidents or safety incidents.
</li><li>Ensure proper documentation for compliance and audits.
</li></ul>Collaboration:
<ul><li>
Work with HR and admin teams to streamline workforce management.
</li><li>Organize regular training sessions on the Prevention of Sexual Harassment (POSH).
</li><li>Assist in other administrative responsibilities as required.
</li></ul>Qualifications:

Education: Bachelor's degree in any discipline (preferred: Administration, HR, or related field).

Experience: 1-2 years in administrative role.

Experience in worker management or facility operations is a plus.

Skills:
<ul><li>
Strong organizational and record-keeping abilities.
</li><li>Effective communication and problem-solving skills.
</li></ul>Application Process: Please send your updated CV along with a cover letter to careers@recity.in.
Applications accompanied by a cover letter will be given preference.

Join us in our mission to transform plastic waste management and contribute to a sustainable future</div>

Admin Assistant - Procurement (Mathura)

Flex-Staff

Administrative Purchasing Support (Temporary) $17-19/hour, 1st Shift, On-Site in Plover, WI We are seeking a highly motivated and detail-oriented person for an Administrative Purchasing Support role with our Plover client on a temporary basis. This person will provide essential support to both the purchasing and new product launch areas. The ideal candidate will possess strong computer skills; previous purchasing experience is a plus! This is a great opportunity to gain valuable experience in a fast-paced environment. Responsibilities: <ul><li> Process design or specification changes from customers <ul><li> Verifying accuracy of product set ups and system change </li><li> Maintaining accurate documentation on changes in order to support traceability </li></ul></li><li> Processing purchase orders and tracking shipments </li><li> Communicating general information with vendors and customers as needed </li><li> Maintaining accurate purchasing records and database </li><li> Perform general administrative duties as assigned </li></ul> Compensation and Schedule: <ul><li> $17 - 19 per hour, based on experience </li><li> 1st Shift, typically between the hours of 7am-5pm, Monday-Friday </li><li> This temporary opportunity is expected to last through the end of 2025 with a good potential for extension </li></ul> Qualifications: <ul><li> Strong computer skills, including proficiency in Microsoft Office Suite (especially MS Excel) </li><li> Excellent communication skill </li><li> Detail-oriented and organized, with a strong focus on accuracy </li><li> Ability to multi-task and move between tasks as needed </li><li> Ability to prioritize tasks </li><li> Previous experience in purchasing and/or New Product Introduction or a related field is preferred but not required </li><li> High school diploma or equivalent required </li></ul> Qualified candidates should apply on-line at or submit a resume to Flex-Staff is an Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. Pandologic. Category:General, Location:Plover, WI-54467<img src="https://www.jobg8.com/Tracking.aspx?00kgJ%2bE2%2byqzikRNPNVkLyvAukrHIc8jd" width="0" height="0" />

Administrative Purchasing Support

Stella-Jones

COMPANY OVERVIEW: Stella-Jones remains North America's leading producer of industrial pressure-treated wood products by recruiting team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our team members are responding to the vital infrastructure needs of our economy through the manufacturing and distribution of railway ties, utility poles, residential lumber and industrial wood products across the continent.
 
We are currently seeking an Administrative Assistant to join our team in Counce, TN. The ideal candidate will work 10 hour/4 days a week. The starting wage will be $18.54/hr
 POSITION OVERVIEW : To perform routine clerical and administrative support. Implements administrative systems, procedures and policies, and monitors administrative projects.
 
Principal Responsibilities: 
<ul>
<li>Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones, and filing as needed.</li>
<li>Gathers, sorts, and distributes incoming and outgoing mail within the department.</li>
<li>Schedule and coordinate meetings, appointments and travel arrangements for department staff.</li>
<li>Answers telephones, routes calls and/or takes messages.</li>
<li>Ensures operation of equipment by completing preventative maintenance requirements; calls for repairs.</li>
<li>Maintain office supplies for department; approves special office supply requests.</li>
<li>Maintain department files and library including record retention program.</li>
<li>Prepare and submit monthly forms, invoices and check requests.</li>
<li>Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.</li>
<li>Provides backup support to front desk receptionist.</li>
<li>Performs other related duties as assigned</li>
</ul>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
 
Qualifications: 
<ul>
<li>Five (5) or more years of Administrative Assistant/Executive Assistant experience with a HS Diploma or equivalent --or-- Three (3) or more years of Administrative Assistant/Executive Assistant experience with an Associate’s or Bachelor’s degree</li>
</ul>
Knowledge, Skills and Abilities: 
<ul>
<li>Microsoft Suite, including Excel, Word, and Outlook</li>
<li>Excellent written and verbal communication Skills</li>
<li>Attention to detail and accuracy</li>
<li>Ability to multi-task</li>
</ul>
BENEFIT OVERVIEW: In addition to working for a company designated as an essential workplace, you will have access to excellent benefits and incentives as a Stella-Jones employee including but not limited to:
 <ul>
<li>Comprehensive total benefits package with 3 medical plans including corresponding employer provided dental and vision plan.</li>
<li>Company-paid benefits such as Life insurance, Accidental Death & Dismemberment (AD&D), Long-Term Disability Coverage, and access to a robust employee assistance program</li>
<li>Competitive compensation</li>
<li>Annual bonus program opportunity</li>
<li>401(k) savings plan with generous Company match (150% on the first 4% deferred)</li>
<li>2 weeks paid vacation and 9 holidays</li>
<li>Career advancement opportunities</li>
<li>Ability to purchase Company stock</li>
</ul>
#STELLAMW1
 Equal Opportunity Employer/Veterans/Disabled
 **Note for Indeed Applicants-At this time, we are unable to accept an indeed resume. To ensure we have your most up-to-date information, please upload a pdf or word version of your resume during the application process.

US-NE-Counce-Procurement Administrative Assistant

Hyatt Centric

<div>
 
 Organization- Hyatt Centric Janakpuri, New Delhi
 
 
 
 
 Summary
 
 
 
 You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Purchasing Manager is responsible to assist the Materials Manager in planning and procurement of material, including vendor development and administration of contracted services in accordance with the hotel policy and procedures.
 
 
 
 Qualifications
 
 
 
 Ideally with a university degree or diploma in Finance or Hospitality/Tourism management. Minimum 2 years work experience as Purchasing Manager or Assistant Purchasing Manager in larger operation. Good problem solving, administrative and interpersonal skills are a must.
</div>

Purchase -Manager

Enrichers Investment Group

This is a full-time on-site role for an Admin Assistant at Enrichers Investment Group in Lahore. The Administrative Assistant will be responsible for providing administrative support, managing phone calls with proper etiquette, communication with stakeholders, executive administrative assistance, and clerical tasks on a daily basis.Qualifications<ul><li>Minimum 2-3 Years of Experience</li><li>Graduation in Relevant Department</li><li>Office Decorum and Dressing Sense</li></ul>Skills<ul><li>Administrative Assistance and Executive Administrative Assistance skills</li><li>Strong Phone Etiquette and Communication skills</li><li>Must be a licensed driver and display a high level of energy, flexibility, and willingness to take on extra duties as needed.</li><li>Travel Arrangements</li><li>Phone and Email Management</li><li>Reception and Front Desk Duties</li><li>Reporting and Record Keeping</li><li>Event Planning and Coordination</li><li>Organizing and Maintaining Office Cleanliness</li><li>Food and Beverage Service </li><li>Routine Purchasing of Office Items (e.g., stationery, equipment)</li><li>Managing Office Equipment Maintenance</li><li>Maintaining Office Safety and Compliance Standards</li><li>Excellent organizational and time-management abilities</li><li>Attention to detail and problem-solving skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administration: 2 years (Preferred)</li></ul>Work Location: In person

Admin Assistant

Auxo Medical, LLC

<div>Purchasing Assistant
Company:
Auxo Medical manufactures and services medical equipment including sterile processing, biomedical, anesthesia, and other ancillary medical equipment. Our company is growing and expanding its customer base. Based in Richmond, VA we are currently servicing the Mid-Atlantic, Florida, Kentucky, and Michigan. We are looking for motivated and skilled people to support that growth.
Position Description:
As a Purchasing Assistant you will assist with purchasing requests for parts, supplies, services, and equipment, as well as maintain minimum stock levels, manage inventory, fulfill parts sales orders, andprovide administrative support. A high attention to detail, high degree of accuracy, solid organizational skills and professionalism are crucial factors in daily administration of this position. Must be able to work independently, with little or no supervision. Prioritization with a sense of urgency is essential. Opportunity for advancement for motivated individuals.
ESSENTIAL FUNCTIONS:<ul><li>
PlacingPurchasingOrders:Communicate with multiple departments to determine purchasing requirements and priorities. Accurately read and analyze sales history, inventory status, then turn that information into actionable purchase order. Generate and place these purchase orders ensuring maximum advantage by combining orders, leveraging freight options, and negotiated terms with suppliers.</li><li>
Tracking Purchase Orders:Track the status of all purchase orders. Maintain a current list of expected arrival dates for all purchase orders which have been placed. Disseminate expected arrival information to the appropriate sales and operations personnel.</li><li>
Purchase Orders Discrepancies:Work with Century's accounting and receiving staff, as well as our vendors, to resolve discrepancies that include invoicing errors, delivery issues, backorders, inconsistencies, freight claims, etc.</li><li>
Fulfill Sales Orders: Promptly respond to quote request and fulfill sales order.Process credit card orders for immediate release.</li><li>
Freight Management:Select freight methods for maximum efficiency and minimum cost. Ensure that all freight bills are appropriate, are linked to their proper Purchase Orders, and are properly recorded.</li><li>
Inventory Control:Ensure that the inventory count and the inventory value in the accounting software match actual conditions. Implement periodic cycle counts and plan and implement the annual physical inventory count. Manage minimum stock levels per Auxo's guidelines. Ensuring proper inventory storage and tracking.</li><li>
Product Sourcing and Development: Source components, equipment, services for manufacturing and service use. Source alternative suppliers maintaining quality while negotiating best possible price.</li><li>
Supplier Management:Setup new suppliers in our database. This will include entering the supplier billing information, pricing, and assigning products to that supplier. Maintaining current supplier pricing and product descriptions is also a critical part of this role.</li><li>
Administrative Support:Backup phone queues during high volume call periods or when the administrative assistant is out of the office. Perform backup of administrative duties performed by other inside administrative positions such as needed.</li><li>
Other Ad Hoc assignments as required.</li></ul>
REQUIREMENTS:<ul><li>
Interpersonal/Communications Skills:The Purchasing Associate must be a strong communicator who works effectively with a wide variety of people which include customers, other Auxo Medical staff, vendors and company management. The Purchasing Assistant represents the company to our vendors through phone interaction and written communication. As such, they must maintain a pleasant and professional demeanor in the face of potential issues and ongoing negotiations. The Purchasing Assistant must possess strong verbal and written skills in order to provide effective direction to our vendors and customers. In many cases, those vendors and customers are not in the United States and require unlike considerations in order to effectively communicate with those to whom English is a second language.</li><li>
Computer Skills:The Purchasing Associate must have a strong aptitude for the use of computers in order to document and analyze all product-related activities in various databases. Typical computer activities include interacting with vendor websites, sending emails, drafting letters, entering information into and querying databases, and analyzing data with spreadsheets.</li><li>
Organizational/Planning Skills:The Purchasing Associate must possess strong planning and organizational skills to effectively manage product ordering in a cost effective but timely manner. Attention to detail, efficiency of operation, and the ability to follow up and track details are crucial to the level of performance required in this job.</li><li>
General Characteristics:The Purchasing Associate must be dependable and responsible and must be careful and attentive to detail as well as work both independently and within a team environment. The candidate should display expense and cost control in decision making and have an extremely strong attendance record, which is a critical requirement of this position.</li></ul>
EDUCATION AND EXPERIENCE<ul><li>
Required High School Diploma.</li><li>
Required minimum of 2 years of purchasing/procurement experience.</li><li>
Prefer experience in manufacturing or health care industries.</li><li>
Required proficient in Microsoft Office Suite</li><li>
A combination of education and experience providing equivalent knowledge.</li><li>
Prefer associate degree or higher in Business or related field</li><li>
Prefer Salesforce Experience</li><li>
Prefer Candidates with sound technical knowledge of medical equipment, biomedical equipment, and processes</li><li>
Prefer experience with Apple OS</li></ul>
Physical Requirements:
Requires the ability to work eight or more hours per day in the confined quarters of an office. Also requires the ability to read plans, bend, stoop, reach, lift, and move and/or carry items less than 50 pounds. Office work requires sitting at a computer monitor for extended periods of time, completing paperwork and to receiving/return phone messages. Standing is required for various activities.
Salary:$15 to $19 per hour depending on experience
Schedule: Part-time, flexible schedule. Occasional full-time/day shift to cover vacations.
Core Behaviors:
Integrity and Professionalism
We value honesty and integrity above all else. We will treat customers and employees with respect and professionalism at all times.
Customers
Our customers are the lifeblood of our business. We will maintain outstanding customer relationships through honesty, flexibility, commitment, and quality.
Improvement/Learning
We are a learning organization. We strive to constantly improve our company and ourselves.
Empowering Work Environments
We work without fear of failure by taking thoughtful risks. We encourage everyone to make decisions that they feel are in the best interests of our company and customers.
Teamwork
We will strive to help our teammates and customers succeed. If one fails, we all fail. I will always ask &quot;What could I have done better.&quot;
Safety
Nothing we do is worth risking the health or safety of any of our team members or customers.
Wise Environmental Practices
We respect our environment and recycle, reuse, and reduce our waste wherever and whenever we can.
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply. We promptly review all applications. Qualified candidates will be contacted for interviews.
Equal Opportunity Employer</div>

Part-time Purchasing Assistant (Day shift)

Purti Realty Pvt. Ltd

*Job Title: Purchase Assistant ****Company Overview: **Purti Realty is a leading real estate development firm dedicated to creating innovative and sustainable residential and commercial properties across India. With a commitment to quality, integrity, and customer satisfaction, we strive to exceed expectations and set new benchmarks in the industry.**Position Overview: **As a Purchase Assistant , you will play a crucial role in the Purchase department to manage procurement of materials, vendor handling, cost control, price negotiation &amp; new vendor development etc.**Location: ** Kolkata, India**Responsibilities: **<ul><li>Implement procurement systems and tools to streamline processes and enhance efficiency.</li><li>Source and negotiate with potential suppliers, assess their capabilities and evaluate their suitability based on predefined criteria.</li><li>Manage supplier relationships, including regular communication, performance evaluations and issue resolution.</li><li>Analyse inventory levels, demand forecasts and consumption patterns to optimize stock levels and reduce carrying costs.</li><li>Stay updated on regulatory requirements and ensure compliance with applicable laws and regulations related to sourcing activities.</li><li>Real Estate company end to end materials sourcing knowledge</li><li>Knowledge of New Vendor developments</li><li>Good Knowledge about Civil, Electrical &amp; Finishing items for construction.</li><li>Good knowledge about contract management, quotation preparation &amp; price negotiation.</li></ul>**How to Apply: **Interested candidates are invited to submit their resume.Job Type: Full-timePay: &#8377;15,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Work Location: In person

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