purchasing administrative assistant

Stafford Consulting

<div>Procurement Assistant (SCA) &ndash; Acquisition Administrative Support
Location: Washington, DC (Hybrid/Telework Eligible)
Employment Type: Full-Time
Eligibility: U.S. Citizen or U.S. Permanent Resident (must meet MCC access and fitness requirements)
Background/Fitness: MCC suitability/fitness determination (Public Trust level) and MCC Photo ID Badge
About the role
The Procurement Assistant provides essential administrative and clerical support to the acquisition team, ensuring complete and well-organized records, timely routing and distribution of documents, and smooth coordination of invoice and reporting workflows.
Core responsibilities<ul><li><div>
Maintain accurate physical and electronic files; support proper record management of CGM files in Microsoft SharePoint and other designated systems.</div></li><li><div>
Perform administrative coordination and liaison duties with acquisition staff, program teams, and external vendors; support scheduling, correspondence, and document distribution.</div></li><li><div>
Interface with MCC accounts payable agents and internal stakeholders to help ensure invoices are processed promptly and supporting documentation is complete.</div></li><li><div>
Research and assemble information for reports, briefings, and meetings; maintain special records, trackers, and logs.</div></li><li><div>
Provide office automation support using common productivity tools (word processing, calendars, spreadsheets, scanning, briefing/presentation tools).</div></li><li><div>
Assist the MCC Director of Policy, Systems, and Training with the MCC FAC-COR/PM Program as assigned.</div></li></ul>
Minimum qualifications (required)<ul><li><div>
Education: High school diploma or equivalent.</div></li><li><div>
Experience: 4+ years of Federal contracting or administrative support experience, including at least 1 year of specialized experience comparable to the GS-7 level.</div></li><li><div>
Ability to obtain/maintain MCC fitness determination (Public Trust) and MCC Photo ID Badge.</div></li></ul>
Preferred qualifications<ul><li><div>
Bachelor&rsquo;s degree (any field) or 24 semester hours in business-related fields.</div></li><li><div>
Strong SharePoint proficiency and attention to detail; professional communications and customer service mindset.</div></li><li><div>
Experience supporting acquisition offices with invoice workflow coordination and file management.</div></li></ul></div>

Procurement Assistant Acquisition Administrat

Cosmacare Cosmetics Manufacturing L.L.C.

We are seeking a detail-oriented and proactive FEMALE Purchase Assistant to support our procurement team in managing purchase orders, maintaining supplier relationships, and ensuring timely delivery of goods and services. The ideal candidate will have strong organizational skills and the ability to thrive in a fast-paced environment.Key Responsibilities:<ul><li>Assist in the preparation and issuance of purchase orders.</li><li>Source and evaluate potential suppliers based on price, quality, and delivery terms.</li><li>Maintain and update supplier information, pricing records, and purchase databases.</li><li>Follow up with suppliers to ensure timely delivery of orders.</li><li>Coordinate with internal departments to determine purchasing needs and requirements.</li><li>Track and report order status, delivery timelines, and any delays or discrepancies.</li><li>Assist in invoice verification and resolve any billing issues in coordination with the finance department.</li><li>Maintain accurate records of purchases, pricing, and other important data.</li><li>Support in inventory monitoring and stock replenishment planning.</li><li>Communicate with vendors regarding product availability, delivery schedules, and quality concerns.</li><li>Ensure compliance with company purchasing policies and procedures.</li><li>Perform general administrative tasks as needed within the purchasing department.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree in Business or related field is a plus).</li><li>Previous experience in a purchasing or administrative role preferred.</li><li>Strong communication and negotiation skills.</li><li>Proficient in MS Office (especially Excel); experience with ERP or procurement software is an advantage.</li><li>High attention to detail and strong organizational abilities.</li><li>Ability to handle multiple tasks and meet deadlines.</li></ul>Working Hours:<ul><li>Full-time position, 9AM-6PM</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Purchase Assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Purchase Assistant

Huda Vision

Job Description: Administrative Assistant - Saudi only Location: Riyadh, Saudi ArabiaSalary Range: SAR 6,000 - SAR 7,000 per monthAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in Microsoft Office, excellent communication skills in English and Arabic, and a professional demeanor.Key Responsibilities<ul><li>Office Management:</li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li>Administrative Support:</li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li>Financial/HR Support (as needed):</li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li>Documentation and Data:</li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul>Qualifications &amp; SkillsRequired<ul><li>Education: High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li>Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li>Language: Fluent in both English and Arabic (written and spoken) is mandatory.</li><li>Technical: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Residency: preferred for Saudis .</li></ul>Preferred<ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul>Send your Cv to hnavid.ng@gmail.comLinkedin: https://www.linkedin.com/in/navid-nadiaksa/Job Type: Full-timePay: ﷼5,500.00 - ﷼6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Work Location: Remote

Administrative Assistant - Female

Infoorigin Inc

<div>Position Type: Help Desk Coordinator/Administrative Assistant
Location: Indianapolis, IN
Position Type: Onsite (Long Term Contract)
Interview Process: Phone &amp; In Person
Required/Desired Experience:<ul><li>
Associate degree or higher in Information Technology, Business Administration, or a related field (will consider min. 5 yrs. exp. in lieu of degree).</li><li>
Experience in IT helpdesk or technical support roles, including experience in cross-functional coordination, ticket triage, and customer service.</li><li>
Experience as executive-level administrative support, including HR coordination, travel logistics, and vendor collaboration.</li><li>
Experience in procurement coordination or purchasing support.</li><li>
Experience in account or identity management support.</li><li>
Experience with event planning or coordination.</li><li>
Prior experience handling sensitive information and maintaining confidentiality.</li><li>
Strong attention to detail &amp; time management with ability to multi-task and prioritize effectively in a fast-paced environment.</li><li>
Strong written &amp; verbal communication skills.</li><li>
Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>
Relevant industry certifications or similar credentials.</li></ul></div>

Help Desk Analyst

Hyatt

<div><div>Summary<div>
You will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Materials Manager is responsible to assist the Materials Manager in the planning and procurement of material, including vendor development and administration of contracted services in accordance with the hotel policy and procedures.</div></div><div>
Qualifications<div>
Ideally with a university degree or diploma in Finance or Hospitality/Tourism management. Minimum 2 years work experience as Asst. Manager in Materials or Purchasing, or as Team Leader in larger operation. Good problem solving, administrative and interpersonal skills are a must.</div></div></div>

ASSISTANT MATERIALS - MATERIALS

Datasmith

Read carefully before applying for the job<ul><li>Provide your Whatsapp number in resume</li><li>Job is in Bahria Phase 7, Rawalpindi (near periphery candidates will be preferred)</li><li>Salary Bracket (35k to 45k)</li><li>Office Timings (11:00 AM to 08:00 PM) PST</li><li>Must have his own bike</li><li>Having experience in accounting &amp; admin is a plus</li></ul>We are looking for an Office Assistant that supports daily office operations by performing administrative, clerical, and organizational tasks.Key Responsibilities: Manage office tasks i.e purchasing new equipment/supplies, Market inquiries, getting quotations.Repair &amp; Maintenance of office assets.Maintain files, documents, and office records.Managing and keeping records of petty cash.Support HR meetings, scheduling, and basic administrative tasks.Banks related tasks i.e inquiries regarding remittances.Assist staff in routine office work as needed.Also the tasks provided by the Seniors.Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthApplication Question(s):<ul><li>Own Bike</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Location:<ul><li>Rawalpindi (Required)</li></ul>Work Location: In person

Office Assistant

Sapphire Hydraulics, Inc.

Administrative Assistant / Customer Service Representative/DispatchLocation: Rosenberg, TX Company: Sapphire Hydraulics, Inc.IMMEDIATE HIRE FOR QUALIFIED INDIVIDUAL. Sapphire Hydraulics, Inc. is a small but dynamic business specializing in hydraulic equipment repair, hose manufacturing, and parts sales. We are seeking a dedicated, organized, and outgoing Office Administrative Assistant/ Customer Service Representative with Dispatch Experience to support our team and ensure smooth daily operations.Key Responsibilities:<ul><li>General Clerical Duties: Answer phone calls, respond to emails, and manage general correspondence.</li><li>Inventory &amp; Purchasing: Manage and maintain office supplies and handle parts purchasing for equipment inventory and specific jobs. This includes researching vendors for pricing and availability, and tracking orders until they arrive at the warehouse.</li><li>Job Tracking: Ensure all purchases have a corresponding purchase order or job number. Tag equipment with associated job numbers and upload photos into the appropriate job records in QuickBooks.</li><li>Administrative Support: Provide administrative assistance to various departments as needed, maintaining accurate records and files.</li><li>Customer Interaction: Greet customers bringing in equipment for repair, gather customer and equipment information, identify issues, inspect equipment, log details, and take photos.</li><li>Cross-functional Role: Move between the office, warehouse, and outdoor areas to inspect equipment and interact with customers and warehouse staff.</li><li>Continuous Learning: Be willing and eager to learn the hydraulic business, understand industry-specific terminology, and develop a basic understanding of how the equipment functions.</li></ul>Qualifications:<ul><li>Experience: Prior office and customer service experience is a must. Experience in the mechanical or hydraulic industry is a plus.</li><li>Accounting Knowledge: Basic understanding of accounting processes.</li><li>Organizational Skills: Strong organizational abilities with the capability to multitask and prioritize effectively.</li><li>Customer Service: Ability to interact with a diverse range of customers while maintaining a professional and composed demeanor.</li><li>Adaptability: Able to work in a fast-paced environment and switch between tasks efficiently throughout the day.</li><li>Learning Mindset: Hands-on learner with a proactive approach, willing to ask questions and gain knowledge to enhance expertise.</li><li>Industry Experience: Experience in a manufacturing environment or dispatch operations is a plus.</li><li>Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.</li><li>Communication Skills: Excellent written and verbal communication skills. Bilingual in English/Spanish is a plus.</li><li>Detail-Oriented: Strong attention to detail and problem-solving skills.</li><li>Calendar Management: Experience in managing calendars and scheduling is preferred.</li></ul>Work Environment:<ul><li>Office setting with a casual dress code.</li><li>Warehouse and outdoor settings as required.</li></ul>Compensation:We offer competitive compensation based on experience. This is a full-time position with regular office hours.If you have the required experience and skills for this position, please submit your resume along with a cover letter detailing your qualifications to [email/contact information].We look forward to reviewing your application!Job Type: Full-timePay: $15.00 - $20.00 per hourExpected hours: 40 per weekWork Location: In person

Administrative Assistant w/Customer Service and Dispatch Experience

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