purchasing administrator

Circuit Court of Cook County, Illinois

<div>JOB TITLE: ADMINISTRATIVE ASSISTANT IV - PURCHASING<br>
DIVISON: Business and Finance Department<br>
LOCATION: JUVENILE TEMPORARY DETENTION CENTER<br>
 11OO S HAMILTON<br>
 CHICAGO, ILLINOIS 60612<br>
UNION: AFSCME 3696<br>
GRADE: 18<br>
SALARY: $78,328<br>
<br>
<b>Company Overview</b><br>
The Cook County Juvenile Temporary Detention Center (JTDC) provides safe and temporary housing for youth ages 10 &ndash; 18 with pending legal action in the Cook County Courts. The JTDC is dedicated to providing its youth with leadership, structured care, and supervision through a balanced approach of creative programming and services that teach responsibility, accountability, and sensitivity. Each member of the JTDC staff is actively encouraged and supported in pursuit of creative participation, personal well-being, and professional development.<br>
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As the largest juvenile detention center in the nation, the facility contains five major departments and various offices consisting of 600+ employees who serve an average daily population of 280+ residents.<br>
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The <b>Administrative Assistant IV </b>acts as the senior Business Administrative Assistant who oversees the Business Admin&rsquo;s pool of work concerning purchasing and assured it was being done correctly and on schedule. The position will serve as the principal liaison between county procurement, and help with interactions with internal customers (dept. heads) when needed and providing the Business Manager with regular updates on the state of purchasing will be required.<br>
<br>
<b>Typical Duties</b><ul><li>
Coordinates department-wide buying plan for JTDC, maintaining this spreadsheet continuously.</li><li>
Ensures contracts and large procurements/requisitions are planned and executed (renewed in most cases) on schedule by all members of the Business Administrative assistant groups.
</li><li>Reports progress of purchasing projects in process to Business Manager regularly.</li><li>
Acts as procurement liaison with County Procurement office, attend all liaison meetings, keeping up to date on procedures and mandates from the County office and informing/training the rest of the dept. on changes.
</li><li>Assists and oversees all Business Administrative Assistants in the proper preparation and submission of requisitions that are submitted to County Procurement.
</li><li>Facilitates and assists all Business Administrative Assistants with the gathering of specifications for all upcoming contracts and amendments.</li><li>
Coordinates purchasing efforts for the JTDC up to and including: requisition and purchase orders.</li><li>
Monitors suppliers in meeting cost, quality, and service requirements.</li><li>
Monitors expenditure and purchasing reports for variances and changes in fiscal levels.</li><li>
Assists with inventory targets, reorder cycles, and incoming material management procedure.</li><li>
Ensures a timely flow of JTDC operating materials from external and/or internal suppliers.</li><li>
Locates and expedites critical supplies and material for resident population.</li><li>
Maintains updates and inputs material control data system or records and verifies reports for accuracy.</li><li>
Represents department in purchasing status meetings and follows-up to ensure commitments are met.</li><li>
Assists in the training of incoming purchasing personnel.</li><li>
Demonstrates a high level of expertise in problem solving, interpersonal, and organizational skills.</li><li>
Performs other duties as assigned.
</li></ul><i>The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties inherent in the position and performed by personnel so classified.</i><br>
<br>
<b>Minimum Qualifications</b><ul><li>
High school diploma or general education diploma required; Associate degree is preferred.</li><li>
Minimum of 3 years of experience in purchasing and/or buyer role.</li><li>
United States citizenship.</li><li>
21 years of age at the time of application submission.</li></ul><i>
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications </i><i>should not</i><i> be viewed as expressing absolute employment or promotional standards, but as </i><i>general guidelines</i><i> that should be considered along with other job-related selection or promotional criteria.</i><br>
<br>
<b>Knowledge, Skills, Abilities and Other Characteristics</b><ul><li>
Ideal candidate is PROACTIVE, SELF-DIRECTED, and MOTIVATED with a STRONG ATTENTION TO DETAIL.
</li><li>Candidate should have the ability to multi-task, problem solve, and prioritize demands in a fast-paced environment.
</li><li>Must have excellent organizational and time management skills.</li><li>
Ability to communicate and work closely with internal team and Cook County Payroll to relate critical/urgent issues.</li><li>
Must maintain strict professionalism and confidentiality in dealing with sensitive information.</li><li>
Ability to effectively understand and communicate in English (verbally and in writing) with all levels of staff.</li><li>
Highly accountable, reliable, and prompt, with a strong work ethic.</li><li>
Demonstrates proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.</li><li>
Demonstrates skills in database creation and maintenance.</li><li>
Bilingual communication skills preferred.</li></ul><b>
Physical Requirements</b><br>
<b><i>[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements.]</i></b><ul><li>
Ability to sit at a desk for a large portion of the day.</li><li>
Extensive reaching, bending, and moving of objects up to 20 pounds to organize and place in files.</li><li>
May require periods of walking throughout the facility.</li><li>
May require periods of standing.</li><li>
Ability to effectively operate and utilize a computer.</li><li>
Must be able to work longer hours based on departmental needs.</li></ul><br>
<b>
Hiring Requirements</b><ul><li>
Illinois residency obtained within 90 days of date of hire.</li><li>
Pass a pre-employment drug screen and background check including but not limited to LEADS, CANTS, and professional references.</li><li>
A result of negative from the Illinois Department of Children and Family Services (DCFS) Child Abuse Registry.</li><li>
Must pass Prison Rape Elimination Act (PREA) screening requirements.
</li></ul><b>Benefits Package</b><ul><li>
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.</li></ul><p><br>
Please apply by filling out the application at our Career Page.</p><b><br>
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER</b><br>
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.<br>
<p>
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JTDC - Administrative Assistant IV - Purchasing

Steelcon LLC

<p><b>Position: Purchasing Administrative Coordinator (PAC)</b></p><p><b>Pay: $</b>18-$24/hr. Eligible for first wage increase at initial review at 60 days.</p><p><b>Work Schedule: </b>40-45hr/week depending on workload, Monday-Friday</p><p><b>Benefits (after probation period): </b>Medical/dental/vision/life insurance with company covering 75% of premium. Vacation, holiday and sick pay. Monthly attendance bonuses, quarterly profit sharing, tuition reimbursement and 401k with company matching. (Modern Employee Fitness and Wellness Center (on premise, 6,500 SF with free access for Employee and immediate family members)</p><p><b>Job Duties: </b></p><p>1. Work with suppliers and internal staff to obtain quotes and issue purchase orders using Sage software</p><p>2. Prepare and process purchase orders and related documents</p><p>3. Maintain accurate and detailed records of purchases and vendors</p><p>4. Work with the Controller to ensure timely payment processing and reconcile invoices</p><p>5. Review, analyze, and monitor orders, deliveries</p><p>6. Follow up with suppliers to ensure that promised delivery dates are being met</p><p>7. Address and resolve any issues with orders, deliveries, and invoices</p><p>8. Schedule incoming and outgoing deliveries with subcontractors and equipment suppliers</p><p>9. Complete all recordkeeping and filing associated with small logistics company, including scheduling trucking and maintaining required PUCO / ODOT information</p><p>10. Provide general administrative support, including data entry, scheduling and preparing reports</p><p>11. Continuous development of existing QMS (Quality Management System), including following current procedures, updating existing documents, and creating new documents as needed</p><p><b>General Requirements: </b></p><p>1. Pass pre-employment and random drug tests</p><p>2. Achieve acceptable scores on proficiency testing to be administered following interview</p><p>3. Excellent verbal and written communication skills and etiquette</p><p>4. Strong organizational skills, and time management</p><p>5. Detail oriented and analytical</p><p>6. Able to multi-task in a busy office environment while maintaining attention to detail</p><p>7. Team Player</p><p>8. Conducts oneself in a professional manner and represents the company accordingly</p><p>9. Dependable</p><p>10. Once training is complete, the ideal candidate will require minimal supervision.</p><p><b>Technical Requirements:</b></p><p>1. Minimum of two years&rsquo; experience in similar position including purchasing and procurement</p><p>2. Proficient with Microsoft Office suite, especially Excel, Word, and Outlook</p><p><b>3. </b>Educational: High school diploma required, associate&rsquo;s degree preferred.</p><p><b>About Us:</b> We are an established, continuously growing, ISO 9001:2015, Columbiana County OH company, incorporated in 1995, with an A+ BBB rating, which engages in the following in housework:</p><p>&middot; Industrial Contracting</p><p>&middot; Structural Fabrications (AISC Accredited)</p><p>&middot; Pressure Fabrications (ASME BVPC U, UM, R stamps)/Pipe B31.3, B31.8, API 1104/Mechanical Fabrications)</p><p>&middot; Original Equipment Manufacturer</p><p>&middot; Professional Engineering Services</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Purchasing and Procurement: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New Waterford, OH 44445 (Required)</li></ul><p>Work Location: In person</p>

Purchasing Administrative Coordinator

New York City Department of Health and Mental Hygiene

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Clearance Administrator
</b></h1></div><div><div><div><div><ul><li>DEPT OF HEALTH/MENTAL HYGIENE
</li></ul></div></div><div><div>Posted On: 04/10/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>Exam May Be Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Child Care</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$48,206.00 &ndash; $55,437.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE INVESTIGATOR CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.<br>
<br>
Division/Program Summary:
<br>
The Bureau of Childcare ensures that childcare services in New York City operate in compliance with the New York City Health Code and New York State Social Service regulations and are licensed or permitted as required by law. The Bureau routinely monitors childcare programs to protect the health and safety of children while in the childcare environment and actively works to improve and expand access to high quality programs which support early childhood development and learning.<br>
<br>
Position Summary:
<br>
The Investigator will serve as a Clearance Administrator for the Central Clearance Unit conducting comprehensive background checks for childcare staff.<br>
<br>
Job Duties and Responsibilities:
<br>
<ul><li>Review background clearance applications for completeness and accuracy, and process all required checks within designated timeframe.</li><li>Manage a caseload of background clearance requests for licensed and prospective childcare providers.</li><li>Examine, analyze and verify records, documents and other information.</li><li>Draft determination letters and conduct related outreach to providers and staff of childcare programs regarding clearances.</li><li>Provide technical assistance to childcare operators and staff regarding background clearances necessary to attain, renew or maintain a license to provide services.</li><li>Ensure proper storage and handling of confidential information and update databases in accordance with protocols.</li><li>Assist childcare providers by liaising between City and State agencies, community groups, parents and the general public related to Early Childhood Education.</li></ul><br>
Why you should work for us:
<br>
<br>
<ul><li>Benefits: City employees are entitled to unmatched benefits such as:</li></ul>
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
<br>
o additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
<br>
o a public sector defined benefit pension plan with steady monthly payments in retirement.<br>
o a tax-deferred savings program and<br>
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.<br>
<ul><li>Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
</li></ul>- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
<br>
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Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
<br>
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Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
<br>
<br>
Commitment to Equity:
<br>
<br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
<br>
<br>
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.<br>
<br>
INVESTIGATOR - 31105</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A four-year high school diploma or its educational equivalent and two years of satisfactory, full-time experience as an investigator evaluating credit worthiness, searching for assets, verifying information concerning education, experience, and other personal qualifications bearing upon character and fitness for employment; or performing investigations involving the research, compilation and/or location of evidence or information in order to build a case or uncover activities of a criminal, corrupt, unlawful or unethical nature; or<br>
<br>
2. An associate degree or 60 semester credits from an accredited college; or<br>
<br>
3. Education and/or experience equivalent to &quot;1&quot; or &quot;2&quot; above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits, from an accredited college, for one year of full-time experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent.</p><p><b><br>
Preferred Skills</b></p><br>
- Excellent oral, written and interpersonal communication skills. - Highly organized, strong attention to detail, and solution oriented. - Ability to multitask in a fast-paced environment. - Working knowledge of childcare regulations desired but not required. - Experience with data entry and querying large datasets a plus.<br>
<p><b>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>777077</div>
</div></div><div><div><div><div>Posted until
</div><div>06/08/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>31105</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>INVESTIGATOR</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Competitive-1</div>
</div></div></div><div><div><div><div>Business title
</div><div>Clearance Administrator</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>00</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>125 Worth Street, Nyc</div>
</div></div></div><div><div><ul><li><div>Category: </div>Health
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Clearance Administrator</div></div></div></div></div></div><p></p>

Clearance Administrator

Communication Technology Services

<div><p><b>Sr Accounting Administrator</b></p>
<p><b>Job Summary:</b><br>
We are seeking a highly organized and detail-oriented Senior Accounting Administrator to support daily operations, financial and administrative processes, and project coordination. This role is responsible for assisting with billing, purchasing, administrative tasks, maintaining digital records, and supporting specific operational projects. The ideal candidate is a reliable, flexible, proactive team player who is comfortable managing multiple systems and tasks with a sense of urgency. <b>Applicants must reside in Orlando, FL. This position will be a hybrid/remote role!</b></p>
<p><b>Key Responsibilities:</b></p>
<p>Billing &amp; Financial Support</p>
<ul><li>Assist with preparing and processing invoices and billing documentation.</li>
<li>Send payment reminders to customers and keep track of past due invoices.</li>
<li>Assist with accounts payable and receivable activities.</li>
</ul>
<p>Purchasing &amp; Procurement</p>
<ul><li>Assist with purchase requests and procurement processes.</li>
<li>Request purchase orders.</li>
<li>Maintain organized records of purchasing activity.</li>
</ul>
<p>Administrative Support</p>
<ul><li>Provide general administrative assistance to immediate team and the organization overall.</li>
<li>Maintain organized digital records and files.</li>
</ul>
<p>Project Assistance</p>
<ul><li>Support team members with specific projects and operational initiatives.</li>
<li>Assist with gathering information, documentation, and task tracking.</li>
</ul>
<p>Systems &amp; Asset Management</p>
<ul><li>Assist with the maintenance and organization of the Company&rsquo;s Google Drive.</li>
<li>Maintain and update asset tracking platform.</li>
<li>Ensure records are accurate, current, and properly categorized.</li>
</ul>
<p><b>Job requirements:</b></p>
<p>Education: Associate degree in Accounting or Finance required but Bachelor&rsquo;s degree preferred</p>
<p>Experience: 4+ years of experience in bookkeeping/accounting and administration</p>
<p><b>Preferred Skills:</b></p>
<ul><li>Excel (very important): formulas and data organization
</li><li>Accounting software (QuickBooks, SAP, Oracle, or similar)
</li><li>Microsoft Office (Word and Outlook)
</li><li>Google Workspace (Sheets, Docs, Drive)</li>
<li>Accounts payable and receivable</li>
<li>Familiarity with asset tracking or inventory systems</li>
<li>Operates with a high degree of autonomy and sound judgment in problem-solving</li>
<li>Strong sense of ownership and accountability</li>
<li>Strong organizational and time-management skills</li>
<li>Attention to detail and accuracy in documentation</li>
<li>Ability to manage multiple tasks and priorities</li>
<li>Strong communication skills, both written and verbal</li>
<li>Strong collaboration skills</li>
<li>Previous administrative, billing, or office support experience</li></ul></div><p></p>

Senior Accounting Administrator

Lexon

<div><h2 class="jobSectionHeader"><b>Job Title: Office Administrator / Administrative Coordinator</b></h2><br>
<p></p><br>
<p><b>Company:</b> Lexon Supply Co.<br>
<b>Location: </b>8426 Sunstate St, Tampa, FL 33634</p>
<p><b>Position Type:</b> Full-Time</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>About Lexon Supply Co.</b></h2><br>
<p></p><br>
<p>Lexon Supply Co. is a rapidly growing wholesale distributor serving restaurants, catering companies, janitorial contractors, offices, and industrial businesses throughout Central Florida. We specialize in restaurant supplies, paper goods, cleaning products, and business essentials. Our team is committed to operational excellence, strong customer relationships, and continuous growth.</p><br>
<p></p><br>
<p>As our company expands, we are seeking a highly organized and dependable <b>Office Administrator</b> to serve as the central hub of our office operations.</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2><br>
<p></p><br>
<p>This is a dynamic, multi-function role that goes far beyond traditional reception duties. The Office Administrator will be the first point of contact for customers and visitors while also supporting multiple departments, including sales, purchasing, customer service, and operations.</p><br>
<p></p><br>
<p>The ideal candidate is proactive, detail-oriented, tech-comfortable, and capable of managing multiple priorities in a fast-paced environment. This role is well-suited for someone who enjoys variety, problem-solving, and being an essential part of a growing business.</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2><br>
<p></p><br>
<br>
<h3 class="jobSectionHeader"><b>Front Desk &amp; Customer Interaction</b></h3><br>
<p></p><br>
<ul><li><p>Greet visitors, customers, and vendors professionally</p>
</li><li><p>Answer and route incoming phone calls</p>
</li><li><p>Provide general information and customer assistance</p>
</li><li><p>Manage front desk operations and maintain a welcoming office environment</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h3><br>
<p></p><br>
<ul><li><p>Handle incoming and outgoing mail, packages, and deliveries</p>
</li><li><p>Maintain office supplies and coordinate restocking</p>
</li><li><p>Perform data entry, filing, scanning, and document organization</p>
</li><li><p>Assist with scheduling meetings and maintaining calendars</p>
</li><li><p>Support leadership with administrative tasks as needed</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Customer Service &amp; Order Support</b></h3><br>
<p></p><br>
<ul><li><p>Assist customers with order inquiries and basic product questions</p>
</li><li><p>Enter customer orders into the company systems</p>
</li><li><p>Coordinate order fulfillment with warehouse staff</p>
</li><li><p>Communicate order status and resolve routine issues</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Operations &amp; Cross-Functional Support</b></h3><br>
<p></p><br>
<ul><li><p>Provide administrative assistance to sales, purchasing, and accounting teams</p>
</li><li><p>Help track paperwork such as purchase orders, invoices, and delivery documents</p>
</li><li><p>Support special projects and process improvements</p>
</li><li><p>Step in to assist other departments during busy periods</p><br>
</li></ul><p></p><br>
<h2 class="jobSectionHeader"><b>Qualifications &amp; Requirements</b></h2><br>
<p></p><br>
<ul><li><p>High school diploma or equivalent required</p>
</li><li><p>Prior administrative, receptionist, or office support experience preferred</p>
</li><li><p>Strong computer skills (Microsoft Office required)</p>
</li><li><p>Ability to learn internal business software systems</p>
</li><li><p>Excellent verbal and written communication skills</p>
</li><li><p>Strong organizational skills and attention to detail</p>
</li><li><p>Ability to multitask and prioritize effectively</p>
</li><li><p>Professional demeanor and positive attitude</p>
</li><li><p>Reliable, punctual, and dependable</p>
</li><li><p>Comfortable working in a fast-paced environment</p>
</li></ul><p></p><h2 class="jobSectionHeader"><b>Preferred (But Not Required)</b></h2><br>
<p></p><br>
<ul><li><p>Experience in a distribution, logistics, or warehouse environment</p>
</li><li><p>Basic understanding of order processing or inventory systems</p>
</li><li><p>Customer service experience in a B2B setting</p>
</li><li><p>Fluent Spanish speaking strongly preferred</p>
</li></ul><p></p><h2 class="jobSectionHeader"><b>Benefits</b></h2><br>
<p></p><br>
<ul><li><p>Competitive hourly wage (based on experience)</p>
</li><li><p>Paid time off and company holidays</p>
</li><li><p>Stable full-time schedule</p>
</li><li><p>Opportunities for advancement within a growing company</p>
</li><li><p>Supportive team environment</p><br>
</li></ul><p></p><br>
<h2 class="jobSectionHeader"><b>Why Join Lexon Supply Co.?</b></h2><br>
<p></p><br>
<p>This role offers long-term career potential for the right candidate. As Lexon continues to grow, this position can evolve into higher-level administrative, operations, or management roles.</p>
<p></p><p>If you are organized, adaptable, and ready to play a key role in a growing company, we encourage you to apply.</p></div>

Office Administrator

NYC Department of Health and Mental Hygiene

<div>
 ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE INVESTIGATOR CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.
 <br/>
 <br/>
 <strong>
  Division/Program Summary
  <br/>
  <br/>
 </strong>
 The Bureau of Childcare ensures that childcare services in New York City operate in compliance with the New York City Health Code and New York State Social Service regulations and are licensed or permitted as required by law. The Bureau routinely monitors childcare programs to protect the health and safety of children while in the childcare environment and actively works to improve and expand access to high quality programs which support early childhood development and learning.
 <br/>
 <br/>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Investigator will serve as a Clearance Administrator for the Central Clearance Unit conducting comprehensive background checks for childcare staff.
 <br/>
 <br/>
 <strong>
  Job Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Review background clearance applications for completeness and accuracy, and process all required checks within designated timeframe.
  </li>
  <li>
   Manage a caseload of background clearance requests for licensed and prospective childcare providers.
  </li>
  <li>
   Examine, analyze and verify records, documents and other information.
  </li>
  <li>
   Draft determination letters and conduct related outreach to providers and staff of childcare programs regarding clearances.
  </li>
  <li>
   Provide technical assistance to childcare operators and staff regarding background clearances necessary to attain, renew or maintain a license to provide services.
  </li>
  <li>
   Ensure proper storage and handling of confidential information and update databases in accordance with protocols.
  </li>
  <li>
   Assist childcare providers by liaising between City and State agencies, community groups, parents and the general public related to Early Childhood Education.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why You Should Work For Us
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Benefits: City employees are entitled to unmatched benefits such as:
  </li>
  <li>
   a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  </li>
  <li>
   additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
  </li>
  <li>
   a public sector defined benefit pension plan with steady monthly payments in retirement.
  </li>
  <li>
   a tax-deferred savings program and
  </li>
  <li>
   a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
  </li>
  <li>
   Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
  </li>
  <li>
   Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
   <br/>
   <br/>
  </li>
 </ul>
 Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
 <br/>
 <br/>
 Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
 <br/>
 <br/>
 <strong>
  Commitment To Equity
  <br/>
  <br/>
 </strong>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 <br/>
 <br/>
 The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
 <br/>
 <br/>
 INVESTIGATOR - 31105
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 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A four-year high school diploma or its educational equivalent and two years of satisfactory, full-time experience as an investigator evaluating credit worthiness, searching for assets, verifying information concerning education, experience, and other personal qualifications bearing upon character and fitness for employment; or performing investigations involving the research, compilation and/or location of evidence or information in order to build a case or uncover activities of a criminal, corrupt, unlawful or unethical nature; or
  </li>
  <li>
   An associate degree or 60 semester credits from an accredited college; or
  </li>
  <li>
   Education and/or experience equivalent to "1" or "2" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits, from an accredited college, for one year of full-time experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent oral, written and interpersonal communication skills. - Highly organized, strong attention to detail, and solution oriented. - Ability to multitask in a fast-paced environment. - Working knowledge of childcare regulations desired but not required. - Experience with data entry and querying large datasets a plus.
   <br/>
   <br/>
  </li>
 </ul>
 55a Program
 <br/>
 <br/>
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 <br/>
 <br/>
 Public Service Loan Forgiveness
 <br/>
 <br/>
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
 <br/>
 <br/>
 Residency Requirement
 <br/>
 <br/>
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 <br/>
 <br/>
 Additional Information
 <br/>
 <br/>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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 <br/>
 , $48,206.00 &ndash; $55,437.00
</div>


University of Minnesota

<div><p>Required Qualifications:</p><ul><li>
High school diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience.</li><li>
At least 2 years administrative experience, supporting large department or working group, including finance and staff or customer support.</li><li>
Ability to work flexibly in an environment that is fast-paced with many priorities.</li><li>
Skills using software systems and databases for finance, customer/client support, and operations.</li><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated commitment to advocating for an inclusive environment for all backgrounds and identities.</li><li>
Ability to collaborate effectively with people from a variety of communities, backgrounds, and identities.</li></ul><p>
Preferred Qualifications:</p><ul><li>
At least 2 years administrative experience at an educational institution.</li><li>
Experience supervising staff.</li><li>
Ability to solve problems, organize workload, and manage multiple priorities.</li><li>
Demonstrated ability to work cooperatively and collaboratively with others.</li></ul><p>
Bargaining unit consideration begins on 4/13/26 and ends on 4/20/26.<br>
<br>
Position Overview<br>
The Department of Curriculum &amp; Instruction Office Manager &amp; Purchasing Coordinator assists the Department Administrator and Chair with leadership needs and has knowledge of multiple administrative areas, including finance, facilities, communications, student services, and academic issues. They lead department processes in finance and purchasing including expense reconciliation, contract and invoice processing, and purchasing for operations and events. The Office Manager manages the front desk and main department offices by recruiting, hiring, training, supervising student staff for both Peik Hall and Learning &amp; Environmental Sciences (LES).<br>
<br>
This position is a 12 month, Labor Represented position and reports to the Department Administrator.<br>
<br>
The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.<br>
<br>
The budgeted salary range for this position is $26.44-$29.81/hr. Final salary offers are dependent on the candidate's experience, skills, and internal equity within the department.<br>
<br>
Schedule: Monday through Friday, 8:00 a.m. - 4:30 p.m.</p><p>
Visa Language: Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.<br>
<br>
Job Responsibilities</p><p>
Office management and student staff supervision (40%):</p><ul><li>
In order to provide high level support to department stakeholders, this role will need to be in department offices daily. The specific schedule for daily in-office expectations will be set with the supervisor.</li><li>
Provide department support to all staff, faculty, and students.</li><li>
Primary ownership over front office functions, supplies, and spaces for both department locations in Peik Hall and LES.</li><li>
Develop and oversee administrative workflow for front office.</li><li>
Ensure front desk is staffed. Hire, train, direct, and supervise all front office student staff; develop processes and projects for staff.</li><li>
Serve in front desk role in absence of student staff.</li><li>
Train front office staff in appropriate and accurate communications with prospective students.</li></ul><p>
Purchasing coordination and financial support (30%):</p><ul><li>
In collaboration with Department Administrator, develop, maintain, and train department members on internal processes to ensure accurate and timely purchasing, contracts, and payments.</li><li>
Maintain high-level knowledge of financial policies to support department financial processes, including the chart of accounts. Maintain knowledge of purpose and needs for sponsored projects, external sales, Foundation and other funding sources; collaborate with faculty regarding financial and administrative needs for projects.</li><li>
Act as department finance liaison to college and university groups.</li><li>
Procure goods and standard services with preferred university suppliers, through appropriate mechanisms such as departmental corporate credit cards, purchase order (POs) requests, and contracts; coordinate with applicable college and university units including CEHD Financial Services Office (FSO), Finance Operations Center (FinOps), External Sales Office (ESO), and Office of General Counsel (OGC).</li><li>
Substantiate expense transactions through timely and routine reconciliation, source documentation/receipts, use of appropriate allocations/budgets/accounts, and ensure applicable approval documentation (unit, college, and institutional delegations of authority); submit for enterprise financial system (EFS) processing.</li><li>
Initiate supplier payments, billings to external and internal customers, and receiving purchases.</li><li>
Prepare supporting documents to request payments for research consultants, guest speakers, and student awards; ensure appropriate approvals and expense allocation; coordinate with unit leaders and college finance staff as appropriate.</li><li>
Ensure supporting documentation is maintained, filed, and archived per university policy and accessible upon audit requests.</li><li>
Support faculty and staff navigating the University reimbursement processes and related policy/procedure to ensure timely substantiation of expenses, reconciliation, and submission of requests.</li><li>
Facilitate contract development and coordinate required review and approvals per University and CEHD policies for contracts e.g. professional services, internal or external sales, required purchasing thresholds, etc.</li><li>
Complete training and continuing education as required by departments, College, and University to stay up-to-date on purchasing and contract policies, procedures, and requirements.</li></ul><p>
Department support (25%):</p><ul><li>
In the absence of the Department Administrator, and as directed by the Department Chair, attend leadership meetings and provide guidance to Chair.</li><li>
Analyze, make recommendations, and lead process improvement measures for effectiveness of department operations, finance, and facilities.</li><li>
Attend regular department meetings and other meetings as needed.</li><li>
Maintain finance and office information on department intranet; create and distribute documentation and training processes to faculty and staff.</li><li>
In collaboration with Student Services Specialist, develop and maintain catalog of responses for more than 30 academic programs and general troubleshooting.</li><li>
Participate in department, college, and university activities and committees as appropriate.</li></ul><p>
Facilities Support (5%):</p><ul><li>
Report and track maintenance requests to Facilities Management for the Department of Curriculum and Instruction.</li><li>
Update building directory annually.</li><li>
Serve as department contact for facilities reservations.</li></ul><p>
The College of Education and Human Development (CEHD), the University's third largest college, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of life. We know diversity is necessary to do our best work and foster our humanity. That&rsquo;s why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.</p><p>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.</p><p>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.</p><p>
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.</p><p>
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.</p><p>
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu</p><p>
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.</p><p></p><p>
The University of Minnesota, Twin Cities (UMTC)</p><p>
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.</p><p>
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</p></div>

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