purchasing administrator

Transwest Inc

<div>Description:

As an Inventory Control and Purchasing Administrator, you will advise both management and sales staff on the best direction to take when making procurement and inventory management decisions. You will be working as an authority for branch staff to utilize as a resource leveraging your knowledge of both Inventory Management Fundamentals and our Company Values. We hope to find an individual who is a self-starter, is organized and efficient, pays exceptional attention to detail, thrives in a dynamic environment, and works well independently. If you believe that you are this individual, then we would love to speak with you!
WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING:<ul><li>
Medical, Dental, and Vision Insurance</li><li>
Life (Voluntary and Employer Paid) and Disability Insurance</li><li>
401(K) with company match beginning with your first contribution.</li><li>
HSA and/or FSA, as applicable</li><li>
Paid Time Off, Sick Time, and Company Paid Holidays</li><li>
Employee Car Discount Program</li></ul>
ESSENTIAL DUTIES &amp; RESPONSIBILITIES:<ul><li>
Review and process customer special orders in a timely manner each day.</li><li>
Demonstrate sound procurement practices in reviewing and placing replenishment orders for stocking items, supporting benchmarks for inventory performance.</li><li>
Resolve inventory and receiving discrepancies by working with warehouse staff to gather information and with suppliers to obtain credits or find parts in question.</li><li>
Work with accounts payable to resolve any discrepancies affecting our ability to efficiently pay invoices.</li><li>
Analyze physical inventory and receiving data to ensure accurate shelf counts and that every transaction is accounted for correctly.</li><li>
Resolve challenges and answer questions from department staff by leveraging expertise on the business systems and supplier information.</li><li>
Perform data analysis and build reports to assist management in making business decisions.</li><li>
Additional duties as assigned.</li></ul>
Requirements:

WORK ENVIRONMENT &amp; PHYSICAL ABILITIES:<ul><li>
Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time.</li><li>
Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.</li><li>
Ability to communicate by providing verbal feedback in a professional manner.</li><li>
Ability to receive and analyze data and input into the computer.</li><li>
Ability to lift up to 30 pounds.</li><li>
Normal range of hearing and vision.</li></ul>
REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE &amp; SKILLS:<ul><li>
High school diploma or equivalent.</li><li>
Valid Driver's License and MVR in good standing.</li><li>
Ability to work independently.</li><li>
Detail oriented.</li><li>
Excellent communication skills, especially written communication.</li><li>
Adept at working with urgency and deadlines.</li><li>
Strong Microsoft Office/Google Suite skills.</li><li>
Able to multitask and prioritize.</li><li>
Exemplary follow-up skills.</li><li>
Strong analytical skills.</li><li>
Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical and drug screening.</li></ul>
PREFERRED EDUCATION, EXPERIENCE, KNOWLEDGE &amp; SKILLS:<ul><li>
Heavy Duty Parts/Purchasing experience.</li><li>
DTNA background.</li><li>
Strong analytical background.</li><li>
Prior experience with purchasing and/or inventory management.</li><li>
Previous experience reconciling inventory and investigating discrepancies.</li></ul>
JOB DETAILS:<ul><li>
Type: Hourly</li><li>
Compensation Range: $26.44 - $38.46</li><li>
Bonus Eligibility: Yes</li><li>
Reports To: Inventory Control and Purchasing Manager</li><li>
Shift: Monday &ndash; Friday 8:00 AM &ndash; 5:00 PM</li><li>
Closing Date: When Filled</li></ul>
#TW</div>

Inventory Control and Purchasing Administrator

<div>
 
 Key Responsibilities Include
 
 
 
 <ul>
 <li>
 Replenishment: Ensuring optimal stock and service levels for the TVH
 
 
 </li>
 </ul>
 Consolidation Center by managing parts availability, balancing stock rotation and fill rate, and enhancing customer experience (e.g., addressing Backorders, price/lead time changes). This involves facilitating Intercompany transfers for network availability.
 
 
 <ul>
 <li>
 Purchase Administration: Reacting to and proactively responding to supplier
 
 
 </li>
 </ul>
 inquiries, systematically updating computer systems, and activating inbound
 
 
 transport requests.
 
 
 <ul>
 <li>
 Complaints Administration: Drawing up and following up on supplier complaints to secure correct parts or credit notes.
 </li>
 <li>
 Invoice Administration: Verifying invoices for accurate payments.
 
 
 </li>
 </ul>
 RESULT AREAS AND CORE ACTIVITIES
 
 
 <ul>
 <li>
 Replenishment
 
 
 </li>
 </ul>
 Optimal Stock Level &amp; Service Level
 
 
 Systematically follow up on planning tool signals to maintain optimal stock levels, balancing stock rotation and target service levels.
 
 
 <ul>
 <li>
 Activities: Create and send orders, process reorder signals, adjust lead times and parameters, proactively prevent stock shortages, collaborate with purchasers on actions/projects, address unachieved promised lead times (communicate to sales, review parameters), handle intercompany questions and LT requests, and initiate actions/projects to improve supplier LTs.
 
 
 </li>
 </ul>
 Timely Order &amp; Price Request Reception
 
 
 Systematically follow up on order signals in the purchasing system to ensure timely receipt of purchase orders and price requests.
 
 
 <ul>
 <li>
 Activities: Review signals, track and follow up orders, contact suppliers for delivery dates/collie size, pass on price/delivery time changes to buyers/administration, contact suppliers if price/LT is unacceptable to TVH, agree on problem delivery solutions (with purchaser), contact purchaser for unresolved issues (stock shortages, late delivery, backorders), establish optimal supplier communication (reminders, order confirmations), optimize transport arrangements (order consolidation), and manage dispatch signals cancel/leave orders for healthy rotation).
 </li>
 <li>
 Purchase / Complaints / Invoice Administration
 
 
 </li>
 </ul>
 Effective &amp; Efficient Purchasing Process
 
 
 Interpret, process, and follow up on supplier information in the computer system, providing timely responses in accordance with TVH purchasing procedures.
 
 
 <ul>
 <li>
 Activities Purchase Administrator: Process order
 
 
 </li>
 </ul>
 confirmations/responses/questions, arrange advance payments via IT, manage
 
 
 inbound transport requests, and follow up on previous actions.
 
 
 <ul>
 <li>
 Activities Complaints Administrator: Evaluate non-conformity signals (NCFs),
 
 
 </li>
 </ul>
 assess complaint necessity, and create/forward/follow up/register complaints.
 
 
 <ul>
 <li>
 Activities Invoice Administrator: Compare invoices with orders (quantity, price, articles), link purchasing lines to invoices, assign correct invoice status for accounting, assess complaint necessity, and create/forward/follow up/register complaints.
 
 
 </li>
 </ul>
 Informed &amp; Coordinated Purchasing Process
 
 
 Exchange information with colleagues from own and other departments involved in purchasing to ensure everyone is informed and has correct information for customer
 
 
 satisfaction.
 
 
 <ul>
 <li>
 Activities Purchase Administrator: Process emails/faxes/phone calls, and
 
 
 </li>
 </ul>
 communicate supplier responses to purchasers.
 
 
 <ul>
 <li>
 Activities Invoice Administrator: Process emails/faxes/phone calls, discuss
 
 
 </li>
 </ul>
 deviations (price, quantity, costs) with purchasers/managers, and inform suppliers about complaints.
 
 
 Accurate &amp; Up-to-Date Purchasing Information
 
 
 Register new information, actions, and changes correctly and systematically to ensure all involved have the most recent data. Assess existing information accuracy and correct system errors.
 
 
 <ul>
 <li>
 Activities Purchase Administrator: Keep supplier prices/information updated,
 
 
 </li>
 </ul>
 correct incorrect data (with manager/purchaser consultation), and check payment conditions registration.
 
 
 <ul>
 <li>
 Activities Invoice Administrator: Update supplier sheet (Country of Invoice), keep supplier prices/information updated, update complaint information in the complaints program, pass on high transport/administration/additional costs, and correct incorrect country of origin information.
 </li>
 <li>
 Supplier Management
 </li>
 <li>
 Compliance Data Management: Maintain and update compliance data for all
 
 
 </li>
 </ul>
 suppliers.
 
 
 <ul>
 <li>
 Collaboration with Teams: Work with SR manager, Global Supplier responsibles,
 </li>
 <li>
 Reporting and Documentation
 </li>
 <li>
 Accurate Record Keeping: Maintain up-to-date records of procurement activities (order details, supplier info, compliance data).
 </li>
 <li>
 Performance Reporting: Prepare regular reports on procurement performance, supplier metrics, and order status for decision-making.
 </li>
 <li>
 Documentation Management: Ensure all supplier agreements, contracts, and
 
 
 </li>
 </ul>
 communications are documented and accessible.
 
 
 <ul>
 <li>
 Process Improvement and Optimization
 </li>
 <li>
 Process Streamlining: Identify opportunities to enhance procurement processes, reduce costs, and improve efficiency.
 </li>
 <li>
 Best Practices Implementation: Implement best practices and innovative solutions for procurement and intercompany transaction workflows.
 </li>
 <li>
 Cross-Functional Collaboration: Align procurement strategies with overall
 
 
 </li>
 </ul>
 business objectives.
 
 
 
 Knowledge
 
 
 
 KNOWLEDGE, EXPERIENCE AND SKILLS
 
 
 <ul>
 <li>
 Procurement Processes: In-depth understanding of procurement principles.
 </li>
 <li>
 Supply Chain Management: Strong knowledge of supply chain operations.
 </li>
 <li>
 Product Knowledge: Familiarity with TVH Parts products/services.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Procurement Experience: Proven experience in procurement roles.
 </li>
 <li>
 Supplier Management: Experience managing supplier relationships.
 </li>
 <li>
 Intercompany Transactions: Experience with intercompany sales/order
 
 
 </li>
 </ul>
 management.
 
 
 <ul>
 <li>
 Global Operations: Experience in a global environment.
 </li>
 <li>
 ERP Systems: Familiarity with ERP systems and procurement software (e.g., SAP, Oracle).
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Analytical Skills: Problem-solving for performance assessment
 </li>
 <li>
 Communication Skills: Ability to verbal and written communication for supplier and internal liaison.
 </li>
 <li>
 Negotiation Skills: Ability to secure favorable lead times.
 </li>
 <li>
 Interpersonal Skills: Ability to build relationships.
 </li>
 <li>
 Attention to Detail: Meticulousness for accurate order processing and follow-ups.
 </li>
 <li>
 Team Collaboration: Ability to work collaboratively across locations and time zones.
 
 
 </li>
 </ul>
 COMPETENCIES
 
 
 <ul>
 <li>
 Effective Communication: Strong written and verbal skills.
 </li>
 <li>
 Technical Proficiency: Competent in relevant computer systems/software.
 </li>
 <li>
 Commitment to Quality: High standards of administrative accuracy and
 
 
 </li>
 </ul>
 performance.
 
 
 <ul>
 <li>
 Proactive Attitude: Positive, can-do mindset..
 </li>
 <li>
 Initiative: Self-motivated to improve processes.
 </li>
 <li>
 Receptiveness to Feedback: Open to guidance and instruction.
 </li>
 <li>
 Team Player: Collaborative while also independent.
 </li>
 <li>
 Task Prioritization: Skilled in meeting deadlines.
 
 
 </li>
 </ul>
 GENERAL
 
 
 <ul>
 <li>
 Professional Representation: Embody company values and maintain professional demeanor.
 </li>
 <li>
 Accountability: Take ownership of issues.
 </li>
 <li>
 Integrity: Uphold honesty and ethical behavior.
 </li>
 <li>
 Team Support: Promote a positive team environment.
 </li>
 <li>
 Reliability: Punctuality and dependability.
 </li>
 <li>
 work environment / health and safety
 </li>
 <li>
 WHS Compliance: Fulfill all Workplace Health and Safety requirements.
 </li>
 <li>
 Safety Leadership: Model and promote safety practices.
 </li>
 <li>
 Safe Work Culture: Foster safety by holding self and others accountable.
 </li>
 <li>
 Policy Adherence: Comply with all TVH WHS policies/procedures.
 </li>
 <li>
 Procedure Compliance: Diligently follow safe working procedures.
 </li>
 <li>
 Work Area Maintenance: Maintain a clean and organized work environment.
 </li>
 <li>
 Additional Responsibilities: Carry out other assigned tasks.
 
 
 </li>
 </ul>
 
 What&rsquo;s In It For You
 
 
 
 <ul>
 <li>
 A family atmosphere , people-centric culture, where your emotional and physical well-being matters.
 </li>
 <li>
 A company of great colleagues with a global mindset, where you feel welcomed from day one.
 </li>
 <li>
 A competitive salary , medical insurance for family , retirement benefits
 </li>
 <li>
 Healthy work &ndash; life balance
 </li>
 <li>
 Internal career opportunities, professional development, including access to LinkedIn Learning and many in-house/external training courses
 </li>
 <li>
 Job security working for a global company with strong presence &amp; commitment in India.
 
 
 </li>
 </ul>
 PEOPLE ARE AT OUR HEART
 
 
 TVH is a global business with a family atmosphere, where people are at the center. We value clarity, mutual respect, kindness and open communication. Our people are down-to-earth, easy to work and engage with. We welcome differences and celebrate new ideas.
 
 
 
 About Tvh
 
 
 
 TVH is a parts specialist for quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment. Working at TVH is opting for a company that excels as an international market leader and is well-known for its unstoppable craving for innovation.
</div>

Procurement Advisor

Mammoet

<div>
 
 Summary Of The Role
 
 
 
 Procurement Administrator with experience in coordinating and assisting all aspects of purchase
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 Responsible for coordinating and assisting all aspect of purchasing, analyzing, and identifying business requirements, vendor coordination, relationship management with internal and external customers and negotiations to ensure goods and services are purchased in line with quality, cost and time
 
 
 
 What You&rsquo;ll Need
 
 
 
 Bachelor&rsquo;s Degree in Logistics or Economics with one or two years of experience in procurement. Saudi Nationals only
 
 
 
 What You&rsquo;ll Get
 
 
 
 Challenging and engaging role with relatively complex tasks with exposure towards Heavy Lifting and Transportation
 
 
 
 WANT TO KNOW MORE?
 
 
 
 Get in touch - email hr.ksa@mammoet.com
 
 
 Take a look at mammoet.com
</div>

PROCUREMENT ADMINISTARTOR

Ethara

Overview Ethara Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesWe are seeking a detail-oriented and organized Contract Administrator to manage company contracts and ensure compliance with all contractual obligations. The successful candidate will be responsible for preparing, reviewing, and maintaining contracts, coordinating with internal teams and external partners, and ensuring all agreements align with company goals and regulations. Responsibilities <ul><li>Draft, review, and negotiate contracts, including NDAs, service agreements and vendor agreements</li><li>Maintain an organized and up-to-date contract management system</li><li>Ensure contracts comply with legal, regulatory, and organizational requirements</li><li>Monitor contract performance and deadlines; alert relevant stakeholders of key dates and deliverables</li><li>Serve as the point of contact for contractual issues and resolution</li><li>Assist with contract modifications, renewals, extensions, and terminations</li><li>Collaborate with legal, procurement, finance, and operational teams</li><li>Maintain records of correspondence and documentation related to contracts</li></ul> Job Specifications <ul><li>Bachelor's degree in Business Administration, Law, or a related field (preferred)</li><li>2-5 years of experience in contract administration or a similar role</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Contract</li></ul> Job function <ul><li>Purchasing</li><li>Industries: Entertainment Providers</li></ul>

Procurement Admin

University of Houston

<div><div><div><div><div><ul><li>495319
</li> </ul></div><div></div><div><ul><li>Full-Time
</li> </ul></div><div></div><div><ul><li>Dean, Pharmacy
</li></ul></div></div><div></div><div>Department: Dean, Pharmacy Salary: $49,400 - 56,200
Description:

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.
 
 
1. Plans and manages the department's human and financial resources to support department objectives.
 
2. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.
 
3. May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
 
4. Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
 
5. May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
 
6. Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.
 
7. Oversees the management and maintenance of database for all personnel and payroll records.
 
8. Interprets university policies and procedures for faculty and staff.
 
9. Performs other job-related duties as assigned.
 
 
About the Role 
The Department Business Administrator supports the college&rsquo;s business operations by supervising the Finance team and overseeing key financial processes, including procurement, voucher review, accounts receivable, and purchasing support. This role requires strong attention to detail, consistent application of policy, and the ability to guide staff while keeping daily operations running smoothly.<div> 

Key Responsibilities 
<ul><li>Supervise the Finance team, including assigning tasks, providing guidance, supporting training needs, and ensuring consistent application of financial and purchasing policies.</li><li>Oversee departmental procurement processes by reviewing orders, assisting staff with purchasing questions, and ensuring compliance with university requirements.</li><li>Review and audit vouchers, SC vouchers, and PO vouchers for accuracy, completeness, and proper supporting documentation; follow up with departments to resolve discrepancies.</li><li>Support accounts receivable activities, including preparing monthly billing statements, reconciling accounts, creating journals, and maintaining accurate logs.</li><li>Assist departmental staff with research purchasing needs, vendor questions, payment issues, and routine troubleshooting with Accounts Payable.</li><li>Provide guidance to departments on purchasing procedures, account coding, P-Card expectations, and required financial documentation.</li><li>Communicate with internal departments, vendors, and central offices to resolve routine issues and keep financial processes on track.</li><li>Monitor updates to purchasing and financial policies and communicate relevant changes to departmental staff.</li></ul> 

Experience will be considered in lieu of education.
 
 
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience. &quot;</div>
All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.</div></div></div></div>

Department Business Administrator 3 - Procurement & Purchasing

Kingdom

Experienced candidates in similar position.Job SummaryThe main objective of the purchasing officer is to Lead, direct, coordinate, and manage all administrative, contractual and operational aspects of the Purchasing department. Ensure effective purchasing of quality materials and delivery of materials with in the scheduled time frame by proper establishment of supplier in accordance with companys &lsquo;policies, procedures and specified contract requirements.Main Responsibilities<ul><li>Handling the overall administration work, related to the purchase.</li><li>Purchasing the precise materials for the manufacturing process according to their specification with the approval from top management.</li><li>Plan for the procurement of quality materials within the estimated budget.</li><li>Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs and submit the data to the management when required.</li><li>Handling International purchases and quotation arrangement for asphalt department.</li><li>Coordinate with logistics service provider and follow up to get the material on time.</li><li>Conducting supplier assessment / supplier audit and verifying, whether the materials procured are in compliance with the company and QMS standards.</li><li>Handling all the documentation work and filing all the related correspondence of purchase department.</li><li>Coordinate with quality department and conducting frequent audits at the supplier end (raw material) advice in developing, reviewing and implementing the process as per the standards and come out with proper corrective action for non-conformities.</li><li>Maintaining proper records of the supplier assessments and the audit reports.</li><li>Proper filing all the documents and records and easy retrievable of the same.</li><li>Provides the MSDS (Material Safety Data Sheet) for each &amp; every material procured for the manufacturing process.</li><li>Arranging uninterrupted supplies of the material required for the manufacturing. Obtaining quotation for enquired materials, Order materials as per negotiation and appropriately approved by the management.</li><li>Liaise with account payable department to ensure accurate and timely payments of Invoices.</li><li>Compliance with the company&rsquo;s internal policies, code of conduct, safety and security rules &amp; regulations and environmental aspects as per the IMS standards.</li></ul>Job Type: Full-time

Purchasing Officer

Al Taie Center for Laparoscopic and Bariatric Surgery

Al Taie Center is seeking an experienced and detail-oriented Purchasing Officer to manage procurement activities, maintain vendor relationships, and ensure smooth supply chain operations for our medical center. The ideal candidate will have strong negotiation skills, excellent organizational ability, and prior experience in medical or healthcare procurement (preferred but not required).Key Responsibilities<ul><li>Source, negotiate, and purchase medical supplies, equipment, and general materials needed for the center</li><li>Maintain and update purchasing records, reports, and price lists</li><li>Evaluate vendor quotations to ensure best price and quality</li><li>Coordinate with internal departments to ensure timely procurement of materials</li><li>Monitor inventory levels and place orders as needed</li><li>Follow up with suppliers to ensure on-time delivery</li><li>Prepare purchase orders and maintain proper documentation</li><li>Build and maintain strong relationships with suppliers and service providers</li><li>Ensure compliance with internal procurement policies and standards</li></ul>Requirements<ul><li>Must have own valid UAE visa</li><li>Must be currently residing in Abu Dhabi</li><li>Previous experience as a Purchasing Officer or similar role (healthcare sector preferred)</li><li>Strong communication and negotiation skills</li><li>Good knowledge of local suppliers and procurement procedures</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and time-management skills</li><li>Ability to work independently and handle multiple tasks</li></ul>Job Type: Full-time

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