purchasing administrator

State of Colorado

Contracts and Procurement Administrator.

Al Ali Engineering Co.WLL

<div>
 
 We are hiring a Purchasing Officer for our catering company in Qatar.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Source suppliers and manage vendor relationships.
 </li>
 <li>
 Negotiate pricing and procurement terms.
 </li>
 <li>
 Monitor inventory and ensure stock availability.
 </li>
 <li>
 Maintain cost control and purchasing records.
 </li>
 <li>
 Coordinate with operations for procurement planning.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years in procurement/purchasing.
 </li>
 <li>
 Experience in vendor sourcing &amp; negotiation.
 </li>
 <li>
 Knowledge of inventory &amp; cost control.
 </li>
 <li>
 Proficient in MS Excel.
 </li>
 <li>
 Locally available in Qatar.
 </li>
 </ul>
</div>

Purchasing Officer

Dormitory Authority of the State of New York (DASNY)

<div>Position Title: Assistant Procurement Administrator

Location: Albany, NY

Grade/Classification: 2 (D1) &ndash; Para &amp; Entry Level Professional I

Salary Range: $50,039 - $66,665

Bargaining Unit: CSEA

FLSA Status: Non-Exempt

Last Revised: June 17, 2022

Primary Purpose

The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY&rsquo;s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.

Essential Functions
<ul>
<li>Assist and participate in all phases of DASNY&rsquo;s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.</li>
<li>Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.</li>
<li>Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.</li>
<li>Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.</li>
<li>Coordinate and schedule pre-bid meetings and/or site visits.</li>
<li>Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.</li>
<li>Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.</li>
<li>Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.</li>
<li>Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.</li>
<li>Assist in ensuring compliance with DASNY&rsquo;s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.</li>
<li>Maintain and revise contract boilerplate documents as directed.</li>
<li>Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.</li>
<li>Ensure the confidentiality of information gathered during the procurement process.</li>
<li>Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.</li>
<li>Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.</li>
</ul>
Other Duties and Responsibilities
<ul>
<li>Provide procurement support to other staff and units as needed.</li>
<li>Oversee file maintenance for procurements.</li>
<li>Prepare correspondence, deliver mail, send and receive mail and packages as requested.</li>
<li>Assist in tracking and reporting of procurement performance measures related to all types of procurements.</li>
<li>Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.</li>
<li>Assist with the development, documentation, posting and implementation of procedures and associated forms.</li>
<li>Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.</li>
<li>Undertake special assignments as directed.</li>
<li>Must maintain regular attendance in accordance with DASNY attendance and leave policies.</li>
<li>Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).</li>
</ul>
Supervision

Supervision of employees may be required.

Physical/Mental/Visual Demands

Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.

Work Environment

Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.

Minimum Qualifications

Bachelor&rsquo;s degree or

Associate&rsquo;s degree plus three years relevant experience or

High School diploma or equivalent plus four years of DASNY relevant experience or

High School Diploma plus five years of relevant experience.

Preferred Qualifications

Bachelor&rsquo;s degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.

Essential Skills
<ul>
<li>Demonstrated organizational skills and ability to prioritize.</li>
<li>Excellent interpersonal skills.</li>
<li>Excellent proofreading skills.</li>
<li>Demonstrated accuracy and attention to detail.</li>
<li>Excellent oral and written communication skills.</li>
<li>Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.</li></ul> 


Benefits information:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. 
 
We offer a comprehensive benefits plan, which includes:
<ul>
<li>Choice of several health insurance plans</li>
<li>Dental &amp; vision insurance</li>
<li>Membership in the NYS Retirement System</li>
<li>Deferred Compensation Investment Plan</li>
<li>13 vacation days per year</li>
<li>13 sick days per year</li>
<li> 5 days of personal leave per year</li>
<li>12 paid holidays per year (plus one float day)</li>
<li>Tuition reimbursement</li>
<li>Training &amp; development opportunities</li>
</ul>
We offer additional benefits, which includes:
<ul>
<li>Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY&rsquo;s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.</li>
<li>Limited Work from Home (LWFH) &ndash; additional telecommute days according to DASNY&rsquo;s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.</li>
<li>DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.</li></ul></div>

Assistant Procurement Administrator

Pantelides Dry Goods & Paper Supply

Overview We are looking for a proactive and detail-oriented Administrative Assistant specializing in purchasing to join our dynamic team. In this role, you will be the key support in managing procurement processes, coordinating with vendors, and ensuring smooth office operations. The ideal candidate is organized, tech-savvy, and enjoys multitasking in a fast-paced environment. This position offers an excellent opportunity to develop your administrative and office management skills while supporting our company's purchasing functions.Responsibilities<ul><li>Assist with purchasing activities by processing orders, tracking deliveries, and maintaining accurate records using tools like QuickBooks and Google Workspace.</li><li>Manage front desk duties including greeting visitors, handling multi-line phone systems, and providing excellent customer service.</li><li>Support office management tasks such as filing, data entry, proofreading documents, and maintaining organized records.</li><li>Coordinate calendar management and schedule appointments for team members or vendors as needed.</li><li>Handle clerical responsibilities including typing correspondence, managing office supplies inventory, and supporting bookkeeping tasks.</li><li>Provide customer support by responding to inquiries via phone or email with professional phone etiquette and clear communication.</li><li>Collaborate with team members to ensure efficient office operations, including organizing files and supporting administrative projects.</li></ul>Requirements<ul><li>Prior office experience or administrative experience is essential; familiarity with office management is a plus.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry.</li><li>Knowledge of QuickBooks or similar accounting software is preferred for handling bookkeeping tasks.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are advantageous for communicating with diverse clients or vendors.</li><li>Experience in customer service roles such as dental or medical receptionist positions is beneficial.</li><li>Demonstrated professionalism with strong phone etiquette, proofreading skills, and attention to detail. Join us as an Administrative Assistant purchasing where your organizational talents will keep our operations running smoothly while you grow your career in a supportive environment!</li></ul>Pay: $22.00 - $24.00 per hourExpected hours: 40.0 per weekWork Location: In person

Administrative Assistant purchasing

Citicore Decor LLC

Purchasing cum Accountant &ndash; UAECiticore Interior Design Full‑time | On‑siteCiticore Interior Design is looking for a reliable and detail‑oriented Purchasing cum Accountant to support our daily operations. This role combines purchasing coordination with basic accounting tasks to help keep our projects organized and running smoothly.Key Responsibilities<ul><li>Source materials, request quotations, and compare supplier pricing</li><li>Prepare purchase orders and track deliveries</li><li>Coordinate with vendors and maintain updated supplier records</li><li>Process invoices, receipts, and payment documentation</li><li>Record transactions using accounting software</li><li>Assist with monthly reports and financial documentation</li><li>Maintain organized purchasing and accounting files</li></ul>Qualifications<ul><li>Experience in purchasing and accounting roles</li><li>Proficiency in accounting software (e.g., QuickBooks, Tally, Zoho, or similar)</li><li>Strong organizational and record‑keeping skills</li><li>Ability to negotiate and communicate with suppliers</li><li>Good knowledge of MS Office, especially Excel</li><li>Experience in interior design, construction, or fit‑out industry is an advantage</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can join immediately</li></ul>

Accountant cum Purchasing

C D General Trading LLC

Job description:Job Title: Procurement Assistant Department: Procurement / Purchasing Reports to: Procurement Manager Location: Kezad , Abu Dhabi Job Type: Full-timeCityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary: We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities: Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements: Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills: Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Procurement Administrator

community college system of new hampshire

<div>Rural Health Transformation (RHT) Purchasing/Payables Accountant
Concord, NH (hybrid/remote work available)
$51,877.10 to $60,446.43/year
Grant funded through September 30, 2028 (position is contingent upon renewed grant funding by the terms outlined by contract through September 30, 2031)
To be considered for this position, please complete an online application at Employment Opportunities - Community College System of New Hampshire
CCSNH has established employer status within the New England states (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island). In compliance with CCSNH policies and state regulations, eligibility for employment within CCSNH and its institutions requires residency within a New England state.
SCOPE OF WORK: To perform accounting functions in the processing and auditing of payables transactions and purchasing and inventory control functions for the Rural Health Transformation (RHT) grant. This position shall report to the Director of Sponsored Programs (SPO) and shall be located at the Community College System of NH (CCSNH) Chancellor&rsquo;s Office.
ACCOUNTABILITIES:
<ul><li>Processes orders for supplies and equipment; understanding all purchasing rules and applying them to each purchase request.</li>
<li>Monitors all in house requisitions as they arrive for accounting information, purchasing requirements including specifications, quotes and sole source letters, contract usage, proper documentation, and approvals.</li>
<li>Monitors Banner Finance Database to assure that all orders are completed in a timely manner and works with accountants on other outstanding obligations to monitor RHT budget, delete duplicate entries, and correct outstanding balances as needed to maintain clean and accurate balances.
</li><li>Enter payments in Banner Finance System and procurement card vendor software for invoices including, but not limited to contracts for services, in-state travel, supplies, utilities, and equipment, including verification of approvals, correct pricing, contracts and timely payment. Works with vendors and colleges to resolve discrepancies.</li>
<li>Ensures contracts, purchase orders, vendor tax documents and invoice payments are scanned into the document imaging system.</li>
<li>Reviews statements for overdue accounts and works with A/P staff and vendors until resolved.</li>
<li>Completes the weekly vendor check and ACH payment process, obtains postage and delivers checks to the post office.</li>
<li>Performs accounting duties associated with reconciling financial discrepancies by collecting and analyzing account information, assisting with RHT grant related fixed asset processing and reporting, and ensuring the timely processing of general ledger adjusting entries.</li>
<li>Processes the weekly and monthly posting of expenses from the procurement card banking software into the Finance Database.</li>
<li>Performs required inventory control functions including changes in inventory database, physical tagging of fixed assets, and accounting for all new assets as purchased.</li>
<li>Oversee RHT grant payables and PCard process and works with appropriate CCSNH personnel to ensure compliance with state and federal regulations.</li>
<li>Maintains an accurate and timely system of accounting for RHT grant related inventory.</li>
<li>Assists with documentation preparation for external audits of RHT grant funds</li>
<li>Prepares and enters daily journal entries for required incoming and outgoing cash transactions for all bank accounts.
</li><li>Complies with all college, system, state and federal rules and regulations;</li>
<li>Performs other duties as assigned</li>
</ul>
MINIMUM QUALIFICATIONS:
Education: Bachelor&rsquo;s degree from a recognized college or university with major study in accounting or business administration.
Experience: Four (4) years&rsquo; experience in accounting or auditing work.
Or
Education: Associate&rsquo;s degree from a recognized college or university with major study in accounting or business administration.
Experience: Six (6) years&rsquo; experience in accounting or auditing work.
License/Certification: Valid Driver&rsquo;s license or access to transportation for statewide travel.
PREFERRED QUALIFICATIONS: Intermediate proficiency with Microsoft Excel and Word. Familiarity with fund accounting software, Federal Uniform Guidance, and Federal Grant Accounting Standards preferred.
RECOMMENDED WORK TRAITS: Knowledge of accounting and fiscal principles and procedures and ability to apply knowledge to accounting transactions. Knowledge of the laws and regulations relating to accounting and auditing procedures in the unit concerned. Working knowledge of the general principles of financial administration. Knowledge of budget and budgeting procedures. Knowledge of modern office equipment, practices, and procedures. Ability to interpret and analyze financial statements and to prepare accurate accounting reports and statements. Ability to devise and install accounting methods, techniques, and procedures. Ability to instruct and supervise other clerical and accounting employees. Ability to communicate effectively. Ability to maintain effective working relationships with other employees and the public. Ability to work independently and to exercise proper judgment in decision-making. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by CCSNH.
DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.
CCSNH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status.
All offers of employment are contingent upon the successful completion of the required background check.</div>

Rural Health Transformation (RHT) Purchasing/Payables Accountant

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